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Sample Letter for New Employee Orientation document sample
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NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NB-1 ADVANCED PAY
Provide eligibility determination checklist to
NB-1.01 x
employee and manager
Provide completed SF1190 and travel order to
NB-1.02 x
supervisor
Review and approve request and send to NAF
NB-1.03 x
HRO
NB-1.04 Process and provide advanced pay NFS
NB-2 DANGER PAY
Determine employee's eligibility to receive
NB-2.01 x
danger pay allowance via checklist
NB-2.02 Provide advice and guidance to employee x
NB-2.03 Complete SF 1190 x
NB-2.04 Attach copy of TDY orders and Travel Voucher x
NB-2.05 Counsel employee x
Review SF 1190, TDY orders and Travel
NB-2.06 x
Voucher for completeness
Make final determination of eligibility for
NB-2.07 danger pay for each period of time in danger x
zone
NB-2.08 Process action in DCPDS x
NB-2.09 Verify data flow to NFS x
Send Allowance Memo to NFS with start and
NB-2.10 x
stop dates and percentages of allowance
Check DCPDS to ensure that employee
NB-2.11 x
receives payment
NB-2.12 Maintain file for OPF x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NB-3 DEATH CASES - GENERAL TASKS
NB-3.01 Notify supervisor of death Survivor
Notify HRO of death; initiate RPA and forward
NB-3.02 x
to HRO
If HRO was notified of death through other
NB-3.03 channels, contact supervisor, request RPA x
and forward to NAF EBB & NFS
Contact and provide the surviving beneficiary
NB-3.04 with appropriate annuity estimates and x
entitlement information
Provide counseling and assistance with
NB-3.05 x
completion of forms and forward to NAF EBB
Provide the surviving spouse or qualified
NB-3.06 former spouse with payment options for death x
benefits and rollover information
Submit and ensure all necessary documents
NB-3.07 x Survivor provides to NAF HRO
are attached to claims
NB-3.08 Receive, verify and process claim forms x
Coordinate with payroll (NFS) to resolve
NB-3.09 x With assistance from HRO
problems
NB-4 DISABILITY RETIREMENT - GENERAL TASKS
Notify NAF HRO of desire to apply for
NB-4.01 x
disability retirement
Once employee has completed application,
NB-4.02 Obtain necessary forms from HRO x return to NAF HRO for review & submission to
EBB
Provide counseling on disability retirement
NB-4.03 x
and make application if necessary
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Determine effective date (if leave transfer
NB-4.04 program, credit retire to beginning date of x
LWOP)
Provide guidance to employee on disability
NB-4.05 x
versus regular retirement, if applicable
NAF HRO sends to EBB and EBB coordinate
NB-4.06 Forward preliminary application to NAF EBB x
payment if approved
NB-4.07 Input data into DCPDS x
NB-5 DISABILITY RETIREMENT CASES - FINAL APPROVAL
Coodinate with employee and management to
NB-5.01 x
determine effective date
NB-5.02 Request immediate RPA x
NB-5.03 Assemble final packet x
NB-5.04 Process RPA x
NB-6 DISABILITY RETIREMENT CASE - FINAL DISAPPROVAL
Inform employee and management if request
NB-6.01 x
is disapproved
NB-7 EMPLOYEE MEDICAL FILES
Assist special category individuals with
NB-7.01 appropriate medical testing/physicals with x
occupational health
Receive forms on employee occupational
OWCP files are established and maintained by
illness, accidents, injuries, exposures, agency
HRO; all other files are established and
NB-7.02 dispensary or health unit files, OWCP files, x
maintained by appropriate officers, e.g.,
certification of disability, job readiness and medical officer, security officer, etc.
need for accommodation
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Occupational
NB-7.03 Establish and maintain files
Health
NB-8 GLI (GROUP LIFE INSURANCE) - GENERAL TASKS
NB-8.01 Provide advisory services x
Advise NAF HRO on GLI specific processes
NB-8.02 x
and eligibility requirements
Coordinate with payroll (NFS) and EBB to
NB-8.03 x
resolve problems
NB-8.04 Initiate actions to correct agency errors x
Notify employees in writing of discovered
NB-8.05 x
errors (i.e., e-mail, notes, faxes, letters, etc.)
NB-9 GLI - LIVING BENEFITS
Counsel on requirements and refer employees
NB-9.01 x
to EBB
NB-10 GLI - NEW EMPLOYEES
NB-10.01 Provide new employees Information Booklet x
Advise employees to go to NAF Benefits
NB-10.02 x
online website for additional information
NB-10.03 Update NAF Benefits online x
Assist employee with making election or
NB-10.04 x
change using automated systems
Read, complete and submit DA 3473 during in-
NB-10.05 processing through EBB automated system x
and generate copies of form
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Determine and verify the proper effective date
NB-10.06 on the DA 3473 during in-processing or x
conversion
Certify eligibility by signing the DA3473 as the
NB-10.07 "authorized agency official" during in- x
processing. Submit electronically
NB-10.08 Forward DA 3473 to payroll (NFS) x
Determine and verify the proper effective date
NB-10.09 on the DA 3473 for actions submitted outside x
of in-processing
Certify eligibility by signing the DA 3473 as the
NB-10.10 "authorized agency official" for other than in- x
processing
Download and file the certified Part 1 of the
NB-10.11 x
DA 3473 on the right side of the OPF
NB-11 GLI - OPEN ENROLLMENT PERIODS
Obtain, complete, and submit election form
NB-11.01 x
online
NB-12 EHB (EMPLOYEES HEALTH BENEFITS PROGRAM) - GENERAL TASKS
Coordinate actions with payroll, EBB, health
NB-12.01 x
carriers, etc. to resolve problems
Act as intermediary between NAF employees
NB-12.02 x
and health carrier providers to resolve issues
Provide guidance to employees on using
NB-12.03 automated systems to access their health care x
information
Notify employee in writing when health carrier
NB-12.04 x With coordination of Health Care Provider
changes
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Conduct periodic audits to detect potentially
NB-12.05 x
erroneous EHB coverage
Submit DA 3473s during in-processing
NB-12.06 x
through EBB automated system
Prepare and attach to DA 3473, a
NB-12.07 memorandum indicating reasons for x
accepting late elections
NB-12.08 File DA 3473 in the OPF (right side) x
NB-12.09 Answer all questions from employees x
NB-12.10 E-mail or fax questionable cases to EBB x
Terminate enrollment upon conversion to
NB-12.11 x
FLEX employment
Update AR 215-3 Chapter 15 and publish
NB-12.12 x
policies for EHB program
Administer Employee Health Benefits Program
NB-12.13 x
for Army NAF employees world-wide
NB-13 EHB - DEATH CASES
NB-13.01 Notify supervisor of death Survivor
NB-13.02 Notify HRO of death x
NB-13.03 Upon receiving notification, inform EBB x
If HRO is notified by survivors, notify
NB-13.04 management of the death, request RPA, and x
notify EBB
NB-13.05 Immediately prepare RPA x
Determine survivor eligibility and, if eligible,
NB-13.06 x
notify survivor
If survivors are ineligible for health benefits,
NB-13.07 x
terminate enrollment
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Assist employees/survivors with completion
NB-13.08 x
of death claims forms
If needed, counsel survivors on processing
NB-13.09 x
death claims
NB-14 EHB - HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 (BAL 97-208)
Request NAF HRO provide a certification of Former Family members may also make a request on
NB-14.01
preexisting condition employee behalf of former employee
Request certification of preexisting medical
NB-14.02 x
condition from carrier if applicable
Refer former employees and family members
NB-14.03 x
to carriers when required
Health
NB-14.04 Provide certification to employee Insurance
Carrier
Provide HIPAA required enrollee and
NB-14.05 x
dependent information to health provider
NB-15 EHB - LEAVE WITHOUT PAY
NB-15.01 Notify the organization of desire to take LWOP x
NB-15.02 Approve/disapprove LWOP x
If approving LWOP for more than 30 days,
NB-15.03 x
initiate RPA and issue LWOP checklist
Not available at this time. FY 06 new NOA will
NB-15.04 Process action creating NPA x
be established in DCPDS to track LWOP
NB-15.05 Direct employee to HRO for LWOP counseling x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Counsel employees on effects of LWOP and
NB-15.06 x
payment method
If employee elects to continue coverage and
pay premiums, forward a copy of the election
NB-15.07 x
form (DA 3473 and 401K) to EBB and NFS for
information
NB-15.08 File in OPF x
NB-15.09 If returning to duty, notify supervisor x
NB-15.10 Initiate RPA upon return to duty x
Not available at this time. FY 06 new NOA will
NB-15.11 Process action creating NPA x
be established in DCPDS to track LWOP
NB-16 EHB - NEW/NEWLY ELIGIBLE EMPLOYEES
NB-16.01 Explain entitlements to new employee x
Give employee information packet and advise
NB-16.02 employee to go to NAF Benefits online x
website for additional EHB information
Counsel employees on eligibility to enroll,
enrollment events, 5 year
NB-16.03 x
requirement/waivers, and where to review plan
brochures
Refer general and Army unique questions to
NB-16.04 x
EBB or HQDA CPP
Submit DA 3473 at in-processing; transmit
NB-16.05 x
electronic election to EBB
NB-17 EHB - OPEN ENROLLMENT PERIODS
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Obtain open season information from NAF
NB-17.01 Benefits online website; complete electronic x
elections via NAF Benefits online
NB-17.02 Notify NAF HRO of changes to benefits x
NAF HRO inputs enrollment data into
NB-17.03 x
employee record DCPDS
NB-18 EHB - REEMPLOYED RETIREES
Counsel/assist NAF employees who have
retired from the APF system and had elected
NB-18.01 x
to retain their APF retirement under portability
as a previous election
Counsel employee to contact CPOC if they
NB-18.02 wish to enroll in DoD NAF EHB and have x
FEHB in retirement
Advise employee on matters involved with
NB-18.03 their FEHB coverage under their retirement CPOC
plan
NB-19 EHB - RESERVISTS CALLED TO ACTIVE DUTY
Notify the organization of call to active duty
NB-19.01 x
under Title 10 and desire to take LWOP-US
NB-19.02 Approve/disapprove LWOP x
NB-19.03 If LWOP-US is approved, initiate RPA x
Direct employee to NAF Benefits online
NB-19.04 x
website for information
If approved for LWOP, contact HRO for
NB-19.05 x
counseling
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Counsel employees on effects of LWOP and
NB-19.06 options to continue or terminate coverage, x
upon employee's request
Complete election of benefit forms and
NB-19.07 x
forward to EBB and NFS
Receive and review Election of Benefits form
NB-19.08 x
and determine eligibility
NB-19.09 Notify NFS via Remedy of employee's election x
NB-19.10 Notify supervisor of return to duty x
NB-19.11 Initiate RPA upon return to duty x
NB-19.12 Process return to duty RPA x
Notify DFAS via Remedy of employee's return
NB-19.13 x
to duty
NB-20 EHB - RETIREMENTS
NB-20.01 Coordinate pre-retirement sessions x
Determine retirement date and notify the HRO,
NB-20.02 x
and supervisor
Determine eligibility to carry EHB into
NB-20.03 x
retirement
Provide guidance to employees on how to
NB-20.04 x
complete waiver requests
NB-20.05 Counsel employee on eligibility, cost, etc. x
Make decision on continuing or canceling
NB-20.06 x
EHB and notify counselor
If employee elects to terminate coverage,
NB-20.07 x
prepare and distribute DA 3473
Complete DA 3473 terminating insurance if
NB-20.08 x
employee is ineligible to continue
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Attach all DA 3473s to retirement claims and
NB-20.11 x
submit to EBB and NFS
B-21 EHB - SEPARATIONS
Counsel employees on options available to
NB-21.01 them and determine appropriate benefit x
actions to take
NB-22 EHB - TEMPORARY CONTINUATION OF COVERAGE/SPOUSE EQUITY
Notify personnel of intent to separate or of
NB-22.01 x
eligible children/former spouses
NB-22.02 Counsel individual, upon request x
Notify children of rights to Temporary
NB-22.03 x
Continuation of Coverage
Receive, process and send enrollment DA
NB-22.04 x
3473 to EBB
Verify eligibility and request additional
NB-22.05 x
documents if necessary
Notify enrollees of Open Season, provide
NB-22.06 x
materials as requested
NB-22.07 Receive and process changes x
NB-23 EHB - TRANSFERS
Transfer-in existing EHB coverage, do not
NB-23.01 code as new employee; counsel employee x
regarding options
NB-24 FLEXIBLE SPENDING ACCOUNTS
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Contact 1-877-FSA-FEDS or refer to
NB-24.01 www.fsafeds.com for program information x
and enrollment assistance
Answer Army unique questions regarding
administrative fees or payroll deduction
NB-24.02 issues; refer employee to Third Party x
Administrator (TPA) at 1-877-FSA-FEDS for
assistance
Refer employee to Third Party Administrator at
NB-24.03 x
1-877-FSA-FEDS for assistance or ABC-C
NB-25 ID CARDS - LOGISTICAL SUPPORT ELIGIBILITY
NB-25.01 Complete ID card application x
NB-25.02 Verify information and sign documentation x
Forward complex eligibility decisions for final
NB-25.03 determinations to appropriate installation x
office responsible for administering ID Cards
Provide completed documentation for
NB-25.04 x
processing
Provide Letter of Employment for ID and
NB-25.05 ration card issuance (Korea, Japan and x
Europe)
NB-26 IMMINENT DANGER PAY
NB-26.01 Provide advice and guidance to employee x
NB-26.02 Complete SF 1190 x
Attach copy of TDY orders and Travel Voucher
NB-26.03 x
to SF 1190
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Finalize SF 1190, TDY orders and Travel
NB-26.04 x
Voucher
Certify employee's eligibility for post
NB-26.05 x
differential
Calculate amount by number of days for total
NB-26.06 x
entitlement
NB-26.07 Process action in DCPDS x
NB-26.08 Verify data flow to NFS x
Confirm with payroll records to ensure
NB-26.09 x
employee receives payment
NB-26.10 File in LQA file x
NB-27 IN-PROCESSING TASKS - GENERAL
This is done in coordination with the losing
NB-27.01 Establish tentative EOD date x
activity and gaining activity NAF HROs
Upon notification of EOD/tentative EOD,
NB-27.02 contact employee to schedule an appointment x
for in processing
For special categories, arrange appointment
NB-27.03 with occupational health for appropriate x
medical test
Set appointment for Pre-Employment Physical
NB-27.04 x
and establish Employee Medical Record
Occupational
NB-27.04 Conduct Pre-Employment Physical
Health
NB-27.05 Provide advisory assistance to employee x
Provide guidance to employee on how to
NB-27.06 x
complete forms
Complete forms and confirm accuracy of
NB-27.07 x
content
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Receive, review forms for accuracy; send
NB-27.08 x
security forms to appropriate offices
Forward routine questions to CHRA NAF HRD
NB-27.09 x
if issues are Army unique
NB-27.10 Compile appointment packet x
Inform employee of the online NAF Employee
NB-27.11 Provide new employee orientation x
Handbook
NB-27.12 Answer basic queries, assist with forms x
NB-27.13 Give appointee copy of Standards of Conduct x
Inform employee where to access retirement
NB-27.14 x
information, if eligible to transfer
Provide information on deposits, redeposits, if
NB-27.15 x
appropriate
NB-27.16 Counsel/assist employees with benefit actions x
NB-27.17 Elect deposit, redeposit x
If employee is located at overseas post,
NB-27.18 x
explain overseas allowances and differentials
If employee is located in US territories or
NB-27.19 possessions, explain eligibility for cost-of- x
living allowance/differential if applicable
Review websites and other available
NB-27.20 information; make elections and mail or x
transmit forms, as necessary
Receive appointee's records before EOD and
NB-27.21 review to determine retirement system; x
establish/verify SCD-Retirement, etc.
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Input information in DCPDS,
NB-27.22 x
produce/disseminate the NPA
NB-27.23 Put retirement election remarks are on NPA x
Monitor and follow-up on the retirement
NB-27.24 x
election
If court orders exist, ensure spouses'
NB-27.25 x
consents were obtained
NB-27.26 Establish OPF x
NB-27.27 Notify EBB of reemployment of an annuitant x
NB-27.28 Complete forms transferring-in GLI/EHB/401K x
If separated employee, request refund
NB-27.29 x
information from EBB
If applicable, provide information to NFS on
NB-27.30 x
VSIP repayment
NB-28 INTERNAL REVIEW OF TECHNICAL PROCESSES
NB-28.01 Develop DA standardized checklist x
Determine frequency of audit, special areas of
emphasis and size of the all-inclusive sample;
NB-28.02 x
e.g., benefits and entitlements, all SCDs, QA
reviews of DCPDS, etc.
Compare NPA with OPF and/or RPA when
NB-28.03 x
entered into DCPDS and when NPA is signed
NB-28.04 Make necessary corrections (NPA and DCPDS) x
NB-28.05 Conduct audits for internal review x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NB-29 OPF - GENERAL TASKS
NB-29.01 Provides advisory services x
NB-29.02 Establish, maintain OPF x
NB-29.03 Reconstruct lost or destroyed OPFs x
NB-30 OPF - NEW EMPLOYEES/TRANSFERS-IN
NB-30.01 Identify any prior Federal service x
Request personnel records for prior service
NB-30.02 x
from previous agency or NPRC
Request SF 1150, performance records and
NB-30.03 x
medical records, if missing
Make a copy of SF 1150 (Leave Data) and
NB-30.04 forward original to DFAS (if covered under x
portability
NB-31 OPF FILES - SEPARATIONS/TRANSFERS-OUT/RETIREMENTS
Review OPF, obtain leave
NB-31.01 data/performance/medical records, and x
transfer records
Purge documents in accordance with the
NB-31.02 x
Guide to Personnel Record Keeping
Forward OPF to new installation NAF HRO if
NB-31.03 x
employee transfers
NB-31.04 Retain OPF in accordance with MARKS x
If separation involves military
NB-31.05 service/OWCP/IPA, retain OPF until employee x
returns or reemployment rights end
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
If employee is on RPL, retain OPF until name
NB-31.06 x
is removed
If employee appeals the separation, retain OPF
NB-31.07 x
until resolved
Send documents erroneously left out of
NB-31.08 x
transferred OPFs to appropriate office
NB-32 OPF FILES - UPON RECEIPT
NB-32.01 Verify information on the NPA against OPF x
NB-32.02 Verify SCDs (retirement, leave, etc.) x
NB-32.03 Audit OPF to ensure forms are not missing x
Initiate requests for missing documents
NB-32.04 x
and/or additional personnel records
NB-32.05 File all other appropriate forms in OPF x
NB-33 OUT-PROCESSING
Provide advisory services to employees and
NB-33.01 x
to management
NB-33.02 Notify supervisor of intent x
NB-33.03 Initiate RPA x
Instruct employee to report to the NAF HRO
NB-33.04 x
for outprocessing
Provide installation out-processing to
NB-33.05 x
employee; furnish checklist
Counsel employee on decision (see
NB-33.06 x
appropriate task list for retiring, resigning, etc.)
Complete forms to terminate benefits other
NB-33.07 x
than retirement and death, as appropriate
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NB-33.08 Process and distribute NPA x
Receive checklist to verify completion of out-
NB-33.09 x
processing
Forward NPA with refund/retirement, 401k
NB-33.10 withdrawal, SF-8, information to employee, as x
applicable
NB-34 OWCP (OFFICE OF WORKERS COMPENSATION PROGRAM) - GENERAL TASKS
Maintain safe working environment to avoid
NB-34.01 x
injuries
Report injuries, safety problems to
NB-34.02 x
management
NB-34.03 Complete required forms, forward to CPAC x
Advise management on forms completion,
NB-34.04 x
duty status issues, etc.
NB-34.05 Maintain paperwork, files x
Working with managers try to accommodate
NB-34.06 employee by finding suitable placement if x
applicable
Coordinate with management, Department of
NB-34.07 Labor, health care providers, and involved x
employees
NB-35 OWCP CASES - CASE MANAGEMENT
Forward LS201/LS202 forms to Insurance
NB-35.01 Carrier and DoL within 10 working days of x
receipt by supervisor
Forward LS-1 form within 5 working days of
NB-35.02 x
receipt from employee
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Coordinate use of Nurse Intervention Program
to achieve early intervention for improved
NB-35.03 x
medical management where the projected
length of disability is prolonged or uncertain
Refer suspected fraud cases to proper
NB-35.04 x
investigative authorities
Coordinate with legal office on claims
NB-35.05 x
involving third parties
Provide technical assistance to employees
NB-35.06 x
and managers
Obtain current medical reports from employee
NB-35.07 Broadspire
or physician
Coordinate with safety and occupational
NB-35.08 health to reduce occurrence of employee x
injuries
NB-35.09 Counsel employees regarding OCWP issues x
NB-36 OWCP - COMMUNICATIONS AND TRAINING
Prepare personnel publications and written
NB-36.01 OWCP
guidance
NB-36.02 Review and validate leave buy-back request x
Provide written response to EEO/Army Audit
NB-36.03 x
complaints
Provide briefings to senior
NB-36.04 x
management/headquarters on program
EBB will also travel to assist in briefing at the
NB-36.05 Develop and present local training x
request of NAF HRO/Management
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Advise and update management on open
NB-36.06 x
cases
Establish and maintain case files on each
NB-36.07 x
injury
NB-37 OWCP CASES - INITIAL HANDLING
NB-37.01 Notify management of injury/illness x
Allow employee to receive prompt medical
NB-37.02 x
attention
NB-37.03 Refer employee to medical treatment facility x
Complete and provide Form LS-1 if employee
NB-37.04 x
elects private treatment of traumatic injury
NB-37.05 Provide appropriate LS forms to employee x
NB-37.06 Complete LS-201 form x
Complete supervisor's portion of LS-202 form
NB-37.07 x
within 2 work days forward to NAF HRO
Advise employee of right to elect leave
NB-37.08 without pay, annual or sick leave if time loss x
will occur
NB-38 OWCP CASES - WORK-RELATED DEATH CASES
NB-38.01 Notify supervisor of death Survivor
NB-38.02 Notify NAF HRO of death x
Assist survivor in completing claim for
NB-38.03 x
compensation
Complete claim for compensation by widow,
NB-38.04 Survivor With Assistance from NAF HRO
widower and/or children, et al.
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Complete supervisor's report of employee's
NB-38.05 death; forward to Broadspire within 2 work x
days
NB-38.06 Upon receipt of death report, notify NAF EBB x
NB-40 PCS ORDERS
Provide advisory services to employees and
NB-40.01 x
managers
Obtain signature on transportation
NB-40.02 x
agreement/rotation agreement, if appropriate
Provide information questionaire and ensure
NB-40.03 x
employee completes form
Determine entitlements (PCS, POV, DRSE,
NB-40.04 x
TQSE, SMA, house hunting, etc.)
NB-40.05 Authorize discretionary benefits x
Counsel employee or selectee on travel
NB-40.06 x
entitlements
NB-40.07 Prepare travel estimate x
NB-40.08 Provide fund cite x
NB-40.09 Prepare travel orders x
NB-40.10 Authenticate travel orders x
NB-40.11 Provide copies of orders to employees PCS'ing x
Provide copies of orders to selectees for first
NB-40.12 x
duty station travel
NB-40.13 Obtain port call x
NB-40.14 Give employee passport authorization x
NB-40.15 Obtain sponsor x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NB-40.16 Forward transportation agreement to NAF HRO
x
NB-40.17 File transportation agreement in OPF x
Determine allowances (LQA, TQSA, Post
Allowance, SMA, Ed Travel, on-post housing,
NB-40.18 transportation and storage companies,
passport related matters, EML, emergency
leave) x
NB-41 PRIVACY ACT/FOIA REQUESTS
Provide advisory services regarding filing a
NB-41.01
FOIA request or answering a FOIA request
FOIA Officer
NB-41.02 Submit initial request and/or appeals
Affected Person
Receive request, review and distribute for
NB-41.03 x
action to FOIA Office
If necessary, correct or remove records and
NB-41.04 x
submit questionable case denials to IDA/AARM
Sanatize all documents in keeping with the
NB-41.05 x
Privacy of Information Act
Release records in accordance with FOIA
NB-41.06 x
guidelines
NB-41.07 Issue final decision on appeals SJA - OGC
NB-41.08 Prepare and file an accounting of disclosure x
NB-41.09 Request review of OPF through NAF HRO x
Meet with manager and is present for the
NB-41.10 x
review; answer questions, as required
NB-41.11 Refile OPF documents x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Define cost of providing FOIA information for
NB-41.12 x
reimbursement
NB-42 REEMPLOYED ANNUITANT CASES
Verify if applicants are receiving annuity
NB-42.01 x
payments
Notify agency of receipt of annuity and gross
NB-42.02
amount Applicant
If disability annuitant, indicate whether NAF
NB-42.03
EBB has found him/her recovered Applicant
Notify NAF EBB if a reemployed annuitant is
NB-42.04 x
hired
NB-42.05 Verify annuitant amount with OPM x
Advise annuitant, in writing, of the effects of
NB42-.06 x
reemployment
NB-42.07 Counsel annuitant, as necessary x
NB-42.08 Initiate RPA x
NB-42.09 Process NPA x
Give installation out-processing checklist to
NB-42.10 x
employee
NB-42.11 Initiate retirement process x
NB-42.12 Process employee retirement x
NB-43 SEPARATION CASES - DEFERRED ANNUITIES
NB-43.01 Express intent to resign x
NB-43.02 Initiate RPA for employee x
Counsel employee upon request, providing
NB-43.03 information on impact of NAF Retirement x
refunds (if appropriate)
Verify that employee is ineligible for an
NB-43.04 x
immediate annuity within 30 days
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Process and disseminate NPA, along with the
NB-43.05 refund fact sheet, refund form, rollover x
information to employee
NB-43.06 Review and closeout OPF x
NB-44 SEPARATION CASES- TRANSFERS TO NEW ACTIVITY
NB-44.01 Express intent to separate x
NB-44.02 Initiate RPA for employee x
NB-44.03 Receive RPA, process separation action x
NB-44.04 Review closeout OPF x
NB-45 SOFA/OFFICIAL PASSPORTS
NB-45.01 Complete necessary paperwork x
NB-45.02 Verify information and sign documentation x
Take paperwork to appropriate agency for
NB-45.03 x
processing
NB-46 TQSA
Determine employee's eligibility to receive
NB-46.01 x
TQSA allowance via checklist
Provide advice and guidance to employee on
NB-46.02 x
managing TQSA
For advance, complete hotel expense estimate
NB-46.03 x
for first 30 days on SF 1190
Every 30 days, submit actual expenses for
NB-46.04 previous 30 days and estimated hotel expense x
for subsequent 30 day period on SF1190
NB-46.05 Create TQSA/LQA Case file x
NB-46.06 Prepare final TQSA reconciliation x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Upon final TQSA reconciliation, provide all
NB-46.07 approved TQSA SF-1190s to CPAC, along with x
LQA start SF-1190
Provide final approved TQSA SF-1190s and
NB-46.08 x
LQA start documentation to NAF HRO
NB-47 TRAVEL ORDERS - PCS/RAT/EML/STUDENT TRAVEL
Determine employee's eligibility to receive
NB-47.01 x
travel orders via checklist
NB-47.02 Provide advice and guidance to employee x
NB-47.03 Provide travel orders checklist x
NB-47.04 Request travel orders x
NB-47.05 Obtain necessary fund cites x
Have employee sign transportation agreement
NB-47.06 x
for RAT and PCS travel
Prepare and approve travel orders; amend as
NB-47.07 x
necessary
Provide copy of travel orders to employee and
NB-47.08 x
NAF HRO
NB-48 401k SAVINGS PLAN) - GENERAL TASKS
Provide employees information on the 401(k)
NB-48.01 x
benefit
Provide guidance to employee on use of
NB-48.02 x
automated systems to make selections
Conduct periodic audits to detect potentially For NAF employees who remained in the APF
NB-48.03 x
erroneous TSP coverage retirement system
Coordinate with payroll (CSR), CPOC, and For NAF employees who remained in the APF
NB-48.04 x
ABC-C to resolve problems retirement system
NB-48.05 Initiate action to correct agency errors x
NB-48.06 Notify employees x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Attend TSP training from Thrift Investment For NAF employees who remained in the APF
NB-48.07 x
Board retirement system
NB-49 401k - CATCH-UP CONTRIBUTIONS
Obtain, complete, and submit election form
NB-49.01 x
through the NAF EBB automated system
Refer employees to NAF EBB for assistance
NB-49.02 x
and counseling
Answer employees questions regarding 401k
NB-49.03 x
catch-ups
NB-50 401k - DEATH CASES
NB-50.01 Submit notification of death to NAF HRO Survivor
Forward death certificate and appropriate
NB-50.02 x
forms to EBB for processing
Send survivors, Application for Account
NB-50.03 x
Balance of Deceased Participant
Provide counseling on how balance will be
NB-50.04 x
paid
Furnish death certificate and appropriate form
NB-50.05
to the NAF HRO Survivor
Provide assistance to survivor to ensure the
NB-50.06 process is understood and lessen the burden x
of the family
NB-51 401k - LOANS
NB-51.01 Request information and download forms x
Assist employee, where necessary in
NB-51.02
completion of form Fidelity
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NB-51.03 Submit loan application x
NB-51.04 Process the application Fidelity
NB-52 401k - NEW ENROLLMENTS
Provide counseling to eligible employees
NB-52.01 x
about 401(k) participation
Determine eligibility to participate in 401k,
NB-52.02 x
401k SCD, and effective date of election
Download and file automated 401k form on
NB-52.03 x
right side of OPF
NB-53 401k - RETIREMENTS
Determine eligibility for an immediate or
NB-53.01 x
deferred withdrawal
Includes 401k Withdrawal Information Sheet in
NB-53.02 x
separation packet
Counsel employee on withdrawal options, if
NB-53.03 x
eligible
Verify that employee is eligible for withdrawal
NB-53.04 x
method selected
NB-53.05 Coordinate with payroll, when necessary x
NB-54 401k - SEPARATIONS
Determine eligibility for an immediate or
NB-54.01 x
deferred withdrawal
Include 401k Withdrawal Information Sheet in
NB-54.02 x
separation packet
Counsel employee on withdrawal options, if
NB-54.03 x
eligible
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Verify that employee is eligible for withdrawal
NB-54.04 x
method selected
NB-54.05 Coordinate with payroll, when necessary x
NB-55 UNEMPLOYMENT COMPENSATION
Maintain a supply of SF-8, Notice to Federal
NB-55.01 Employee About Unemployment Insurance' x
forms
Issue SF-8 to all separating employees before
NB-55.02 x
or during out-processing
File claim for unemployment compensation
NB-55.03 x
with SESA
Receive, validate, and return ES 931 and/or
NB-55.04 391A, 394 and 936, "Request for Wage and
Separation Information" and copy of SF-935
NAF PAYROLL
Respond to other forms or notices within the
NB-55.05 x
times specified by the SESA
Respond to inquiries regarding protested
NB-55.06 x
unemployment claims
Represent management at hearings and
NB-55.07 appeals relating to protested unemployment x
claims
NB-55.08 File appeals on forms approved by the SESA x
NB-55.09 Attend appeal hearings with management x
Attend hearings as appropriate or send
NB-55.10 x
appropriate supervisor
Maintain file on outcomes of decisions on
NB-55.11 payments or nonpayment of unemployment x
compensation
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NB-56 VOLUNTARY RETIREMENT - GENERAL TASKS
Coordinate answers with payroll (DFAS), and
NB-56.01 x
NAF EBB to resolve problems
Resolve payroll problems for employees on
NB-56.02 401k, Life, Health Benefits, SCD dates and x
retirements
Ensure training of all employees who are
NB-56.03 x
responsible for the retirement program
NB-56.04 Process reinstatements and back pay actions x
Educate supervisors about the need to submit
NB-56.05 x
timely RPAs
File approvals/disapprovals on right side of
NB-56.06 x
the OPF and notify the affected employees
This is currently a manual process but will be
Monitor LWOP and intermittent service and
NB-56.07 x automated in FY 06 with addition of LWOP
adjust SCD-Retirement accordingly
NOA
Receive requests for retirement annuity
estimates for employees, who have The employee may also access Benefits on
NB-56.08 x
complicated service, within one year of line to do informal calculations
retirement
Using an automated system, generate
NB-56.09 x
computation and forward to employee
NB-57 VOLUNTARY RETIREMENT CASES - APPLICATION PROCESS
Request retirement estimate from NAF EBB
NB-57.01 within 1 year in advance of planned retirement x
date
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF EMPLOYEE BENEFITS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Complete and provide employee with
NB-57.02 x
retirement estimate
NB-57.03 Notify supervisor of plans to retire x
NB-57.04 Explain customary exit procedures x
Obtain necessary forms from NAF EBB
NB-57.05 x
website
Answer employees' questions and assist in
NB-57.06 x
completing necessary forms
NB-57.07 Provide 401k withdrawal information x
NB-57.08 Review OPF x
NB-57.09 Process NPA x
Provide a retirement letter and certification to
NB-57.10 x
each employee
Complete individual retirement record and
NB-57.11 forward to NAF EBB NLT 30 days after x
separation
Process retirement action to ensure proper
NB-57.12 x
disposition of funds
Administration of the Army NAF Benefit
NB-57.13 x
Program
NB-57.14 Develop policy and update AR 215-3 x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
CLASSIFICATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NC-1 A-76 STUDIES
Serve on steering committee, participate in
NC-1.01 X
planning and strategic meetings
Provide broad advice on the development of
NC-1.02 X
the MEO and Government in Nature functions
Provide specific technical advice on
NC-1.03 X
classification issues
Develop a plan of action including personal
NC-1.04 X ACSIM
milestones
NC-1.05 Review and coordinate draft PDs X X Collaborated effort between HRO and CHRA
NC-1.06 Final review and input to Fasclass X
NC-2 CLASSIFICATION - ADVISORY SERVICE TO MANAGERS
NC-2.01 Receive request from manager X
Review duties and determine title, pay plan,
NC-2.02 series, and grade level by classification X
standards
NC-2.03 Forward results to requester X
NC-3 CLASSIFICATION - CONSISTENCY REVIEW
Receive requirement and coordinate with
NC-3.01 X Could be DoD/DA initiated
CHRA
NC-3.02 Task HROs to participate in review X
Advise managers of reasons for review and
NC-3.03 X
potential impact
Request review of affected positions from
NC-3.04 X
CHRA, if needed
Participate in the technical classification
NC-3.05 X X Joint effort
review as requested
NC-3.06 Send PD/PG information to CPP X
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
CLASSIFICATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Analyze information and direct action, if
NC-3.07 X
necessary
NC-3.08 Notify CHRA/HRO/MGR of action X
NC-3-09 Submit/transmit RPA, if necessary X
Finalize implementation and update
NC-3-10 X
FASCLASS
NC-4 CLASSIFICATION - EMPLOYEE COMPLAINT/APPEALS (FWS)
Review and advise employee of complaint
NC-4.01 X May be assisted by HRO
procedures
NC-4.02 File appeal in writing X
Review complaint and advise Commander on
NC-4.03 X
the appropriate course of action
NC-4.04 Receive complaint decision and appeal rights X
Process complaint results, if necessary
NC-4.05 process appeal package providing information X
as instructed by AR 215-3.
NC-4.06 Send appeal to CHRA X
NC-4.07 Receive appeal decision X
NC-4.08 Receive and review impact of appeal decision X
NC-4.09 Transmit to Commander and supervisor X
NC-4.10 Submit RPA (if needed) X
Finalize implementation of decision if needed.
NC-4.11 X
(process RPA if required)
If required file process final appeal through
NC-4.12 X In coordination with CHRA
CPP to OPM
NC-4.13 Send appeal to OPM X
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
CLASSIFICATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Receive appeal decision and send to
NC-4.14 X CC- CHRA
employee and HRO
Finalize implementation of decision if needed.
NC-4.15 X
(process RPA if required)
NC-5 CLASSIFICATION - EMPLOYEE COMPLAINTS (payband)
Review and advise employee of complaint
NC-5.01 X
procedure
NC-5.02 Request NAF HRO guidance X
NC-5.03 Provide guidance as needed X
Advise employee of grievance procedures and
NC-5.04 X
process
NC-5.05 File grievance X
Review complaint and advise Commander on
NC-5.06 X
the appropriate course of action
NC-5.07 Receive appeal decision X
Receive and review impact of appeal decision
NC-5-08 X
and transmit to MGR
If required initiate, transmit RPA and updated
NC-5.09 X
PD, if needed
Finalize implementation of decision if needed.
NC-5-10 (process RPA and coordinate with CHRA on X
PD changes)
NC-5-11 If required coordinate changes to PD with CPP X
NC-6 CLASSIFICATION - ESTABLISH/CHANGE POSITION
Provide initial position mgmt and position
NC-6.01
classification and advisory manager X
NC-6.02 Initiate RPA X
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
CLASSIFICATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
ID DA PD position description number from
NC-6.03 X
FASCLASS or create new position description
NC-6.04 Obtain approval and fund cite X
NC-6.05 Initiate RPA X
If new PD, review classification, FLSA
NC-6.06 determination, coordinate changes with HRO X
and send complete document to CHRA
Provide position management advice on
NC-6.07 X
specific classification issues, if needed
If new PD, review classification, FLSA
NC-6.08 determination, coordinate changes with HRO X
and send complete document to CPP
NC-6.09 Conduct final review and input to FASCLASS X
NC-7 CLASSIFICATION - REVIEW/PROCESS REQUEST FOR ROUTINE ACTION
NC-7.01 Submit RPA X
Review RPAs and required attachments for
NC-7.02 X
completeness
Coordinate with management regarding use of
NC-7.03 X
noncompetitive procedures, requirements, etc.
NC-7.04 Process RPA X
NC-8 CLASSIFICATION -SPECIAL PAY CATEGORIES (EDP/HAZARD PAY)
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
CLASSIFICATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
For the Commander, prepare request for
establishment of special rates or rate range
NC-8.01 FWS occupations critical to the mission. X
Prepare request for special rate or survey
areas based on hard to fill positions
Receive and review request; advise manager
NC-8.02 of guidance in regulation (NF/DOD, X
FWS/OPM). Transmit request to CHRA
Review and verify special hard to fill
NC-8.03 X
conditions and prepares required documents.
NC-8.04 Forwards to CPP X
Reviews documentation and forwards to
NC-8.05 X
WSD/OPM for decision
NC-8.06 Receive decision and notify CHRA X
Relay decision to requesting HRO and
NC-8.07 X
activities
Prepare special pay adjustment notification
NC-8.08 X
letter, and RPA if warranted
NC-8.09 Process RPAs if required X
NC-9 CLASSIFICATION DATA - MDCPDS
NC-9.01 Maintains accuracy of data X
NC-9.02 Update financial data elements FMD
NC-10 CLASSIFICATION DATA - PAYROLL RECONCILIATION
Review OPF's MDCPDS, and other tools
NC-10.01 available to resolve position and organization X
mismatches
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
CLASSIFICATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Contact CHRA if organization table needs to
NC-10.02 X Not available at this time
be updated
NC-10.03 Verify organization table update in MDCPDS X Not available at this time
Correct/update MDCPDS to flow NFS, as
NC-10.04 X
appropriate
NC-11 CLASSIFICATION STANDARDS - APPLY STANDARDS
Receive new standard, review for impact, and
NC-11.01 X
issue implementing guidance
NC-11.02 Receives and fields implementation guidance X
NC-11.03 Task NAF HRO to review and analyze X
Assist management to identify effected
NC-11.04 X
positions and revise PDs as needed.
In coordination with managers analyze impact
NC-11.05 X
and prepare memo on impact to CHRA
NC-11.06 Provides analysis to DA X
NC-11.07 Ensure implementation of standards X
Submit/transmit RPA and revise job
NC-11.08 X
description, if needed
NC-11.09 Review and complete revise PDs as required X
NC-11.10 Finalize implementation (update FASCLASS) X
NC-12 CLASSIFICATION STANDARDS - REVIEW DRAFT
Receive draft for review and testing; issue
NC-12.01 X
tasking for review to CHRA
NC-12.02 Assess impact on existing jobs X
NC-12.03 Provide functional input to CHRA NAF X
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
CLASSIFICATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NC-12.04 Provide input to DA X
NC-12.05 Analysis input and respond X
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
CLASSIFICATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
CLASSIFICATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
STAFFING, RECRUITMENT, PLACEMENT, PAY ADMINISTRATION, AND MOBILIZATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NS-1 RECRUITMENT
Determine fill process to be used (e.g.
NS-1.01 competitive/non-competitive in consultation x
with management)
Determine fill sources considering overall
NS-1.02 recruitment strategy and in consultation with x
management
Assist with local labor market assessment
NS-1.03 x
and local advertising
NS-1.04 Conduct and participate in job fairs x
NS-1.05 Coordinate with EEO (if applicable) x
Assist manager with development of
NS-1.06 x
advertising
Contact colleges to establish recruiting
NS-1.07 x
relationship
NS-1.08 Participate in I&I bargaining x
Provide recruitment and placement guidance
NS-1.09 x
for positions NF 3 and below
Provide recruitment and placement guidance OCONUS Commands do not have to use CRP
NS-1.10 x
for positions NF 4 and above for NF 4 and above positions.
NS-1.11 Provide training (formal & informal) x
NS-1.12 Provide R&P information & advice x
NS-1.13 Conduct staff assistance visits x
Develop and implement policy for Staffing
NS-1.14 x
functions Army-wide
NS-2 RETENTION, RELOCATION INCENTIVES
Maintain suspense files for annual review of
NS-2.01 x
retention allowance
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
STAFFING, RECRUITMENT, PLACEMENT, PAY ADMINISTRATION, AND MOBILIZATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Approve/disapprove request, forward to NAF
NS-2.02 x
HRO
Identify need for special pay rates at the
NS-2.03 x
installation
NS-2.04 Forward request special pay rates to HQDA x
Approve special pay rate request and forward
NS-2.05 x
to FWFA for final approval
NS-2.06 Establish policy x
Advise installation management in all HR
NS-2.07 x
functional areas
Provides guidance and assistance through
NS-2.08 x
CHRA to NAF HROs
NS-2.09 Coordinates HQDA guidance with NAF HROs x
NS-3 VACANCIES- NF 1 THRU 3, CC AND WAGE GRADE
Determine best qualifying criteria (NF
NS-3.01 x In coordination with NAF HRO
positions)
Prepare and post job/
NS-3.02 x
announcement/flyer/special announcement
NS-3.03 Collect applications/resumes x
Determine Priority Preference &
NS-3.04 x
Consideration/issuance referral list
NS-3.05 Make selection x
NS-3.06 Determine salary (NF&CC) x
NS-3.07 Return referral list to NAF HRO x
NS-3.08 Offer position x
NS-3.09 Inprocess employee x
NS-4 VACANCIES - NF-04 & ABOVE (Mandated for use in CONUS. May be used but not mandated for OCONUS)
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
STAFFING, RECRUITMENT, PLACEMENT, PAY ADMINISTRATION, AND MOBILIZATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Determine best qualifying criteria (NF-
NS-4.01 x In coordination with NAF HRO
positions)
NS-4.02 Review qualifications (NF positions) x
Forward installation request for referral list
NS-4.03 along with a copy of the accurate PD through x
CHRA to CRP.
NS-4.04 Prepare and post job announcement x
NS-4.05 Collect applications/resumes x
NS-4.06 Forward referral list to NAF HRO x
NS-4.07 Authorizes direct recruiting x Positions with limited application/resumes
NS-4.08 Forward referral list to MGR x
NS-4.09 Make selection x
NS-4.10 Determine salary x
NS-4.11 Return referral list to NAF HRO x
NS-4.12 Offer position x
NS-4.13 Inprocess employee x
Return copy of referral list and hardcopy
NS-4.14 x
resumes to CRP
NS-5 PRE-EMPLOYMENT
Provide local procedures and guidance for
NS-5.01 x
entrance on duty (EOD) physicals
Schedule physicals with Occupational Health,
NS-5.02 x
if required
NS-5-03 Inform selectee of date and time of physical x
Provide advice to manager upon failure to
NS-5.04 x
pass physical examination
NS-5.05 Complete DA-3437 x
Contact Personal and Employment
NS-5.06 x Follow local procedures
References
NS-5.07 Request Army Central Registry check x Follow local procedures
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
STAFFING, RECRUITMENT, PLACEMENT, PAY ADMINISTRATION, AND MOBILIZATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Request Alcohol and Drug Abuse Prevention
NS-5.08 x Follow local procedures
and Control Program check
NS-5.09 Request Local Military Police records check x
Request Local Civilian Law enforcement
NS-5.10 x Where obtainable
records check
Request U.S. Army Criminal Investigation
NS-5.11 x Follow local procedures
Command records check
NS-5.12 Request NACI Check if applicable x
NS-5.13 Maintain employee suitability folders x
NS-6 PRE-EMPLOYMENT - DRUG TESTING PROGRAM
Include Drug Testing DA Form 5019-R,
NS-6.01 Statement of Understanding, as part of x
inprocessing package
NS-6.02 Schedule drug test x Follow local procedures
NS-6.03 File completed DA Form 5019-R in OPF x
NS-6.04 Advise management upon positive tests x
NS-7 POSITIONS WITH SECURITY CLEARANCE REQUIREMENTS (NAC & SCHR)
Counsel selectee on clearance requirements
NS-7.01 x
and implications of negative results
NS-7.02 Review paperwork for completeness Security Office
NS-7.03 Submit completed paperwork to OPM Security Office
Receive questionable NACI results forwarded
NS-7.04 x HRO forward results to manager
from Security Manager
Make suitability determination (pre-
NS-7.05 x
employment)
Make suitability determination (post-
NS-7.06 x
employment)
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
STAFFING, RECRUITMENT, PLACEMENT, PAY ADMINISTRATION, AND MOBILIZATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NS-7.07 Adjudicate and finalize suitability issues x
Provide advice to manager upon receipt for
NS-7.08 x
negative response
NS-7.09 Update clearance in DCPDS x
File Certificate of Clearance in suitability
NS-7.10 x
folder
Document on appointment DA-3434
NS-7.11 x
satisfactory completion of NAC
NS-7.12 Finger Print Cards Security Office
NS-8 PAY ADMINISTRATION - BACK PAY, ADJUSTMENTS PROCESSING, AND PROBLEM-SOLVING
NS-8.01 Request reinstatement of back pay x
Review back pay actions and initiate
NS-8.02 x
corrective action if applicable
NS-8.03 Provide advice and assistance on back pay x
NS-8.04 Process back pay request DFAS/NFS
NS-8.05 Analyze pay problem DFAS/NFS
NS-8.06 Correct DCPDS/DCPS if necessary x
NS-8.07 Remedy pay problems, if necessary DFAS/NFS
NS-8.08 Process pay adjustments x
Verify, make corrections, and coordinate with
NS-8.09 x
DFAS, as needed
Print/transmit NPA electronically for
NS-8.10 x
distribution
NS-8.11 File in OPF x
NS-9 PAY ADMINISTRATION- COMPLAINT PROCESSING
NS-9.01 Provides oral information to complaintant x
Provides written information to complaintant
NS-9.02 x
when required
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
STAFFING, RECRUITMENT, PLACEMENT, PAY ADMINISTRATION, AND MOBILIZATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NS-9.03 Attend hearing as required x
NS-10 PAY ADMINISTRATION-ERROR RESOLUTION/QUALITY CONTROL
NS-10.01 Identify error x
NS-10.02 Notify MGMT and/or NAF HRO of pay problem x
NS-10.03 Analyze error x
NS-10.04 Remedy error x In coordination with DFAS/NFS
NS-11 PAY ADMINISTRATION - POLICY
NS-11.01 Develop/revise local pay policy x
NS-11.02 Develop regional pay policy IMA
Propose common pay administration
NS-11.03 x
policy/procedures
Implement common pay administration
NS-11.04 x
policies/procedures
Administer pay administration in accordance
NS-11.05 x
with local pay policies and Union agreements
NS-12 PAY ADMINISTRATION - WITHIN GRADE INCREASES
Validate WGIs received from DFAS and/or
NS-12.01 x
DCPDS
NS-12.02 Process WGIs x
NS-13 PERSONNEL ACTIONS - INITIATE THE RPA
NS-13.01 Create and forward RPA x
NS-13.02 Review RPA for completeness x
NS-14 PERSONNEL ACTIONS - PROCESS RPA / CREATE OPF
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
STAFFING, RECRUITMENT, PLACEMENT, PAY ADMINISTRATION, AND MOBILIZATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NS-14.01 Establish/combine OPF x
NS-14.02 Request OPF and other supporting folders x
Review and combine prior service record with
NS-14.03 x
current record in chronological order
Audit the folder to verify pertinent
NS-14.04 x
information, benefits, appraisal, scd, etc.
NS-14.05 Update any changes in DCPDS for accuracy x
NS-14.06 Process RPA using DCPDS x
NS-14.07 Authentic RPA x
NS-14.08 Review NPA for completeness x
NS-14.09 Distribute NPA x
NS-15 PERSONNEL ACTIONS - PRODUCTIVITY / MAINTAIN TRACKING SYSTEM
Productivity module for NAF under
NS-15.01 Enter and maintain event codes x
development not available at this time
Produce monthly productivity reports and Productivity module for NAF under
NS-15.02 x
forward to HQDA development not available at this time
Analyze productivity reports and determine Productivity module for NAF under
NS-15.03
installations to review development not available at this time
Identify installations that surpass standards Productivity module for NAF under
NS-15.04 x
for best practices development not available at this time
NS-16 PERSONNEL ACTIONS - CLG - RECLASSIFICATION
NS-16.01 Prepare notification letter x
Meet with employee, labor representative and
NS-16.02 x
manager to issue letter
NS-16.03 Process action required for correction x
NS-16.04 Inform employee of rights to appeal x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
STAFFING, RECRUITMENT, PLACEMENT, PAY ADMINISTRATION, AND MOBILIZATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NS-17 PERSONNEL ACTIONS - CLG / REASSIGNMENT, MEDICAL
Review action and counsel employee on best
NS-17.01 x
way to handle placement
NS-17.02 Search for placement opportunities x
Negotiate placement (restructure, waive
NS-17.03 x
qualifications)
NS-17.04 Process action x
NA-18 PERSONNEL ACTIONS - AF TO NAF CONVERSION
Counsel employee on NAF system and
NS-18.01 x
benefits
NS-18.02 Request OPF from losing activity x
NS-18.03 Combine NAF/APF OPF (Orange Folder) x
Review last APF NPA to ensure compliance
NS-18.04 x
with tenets of PL 101-508
Input UFM designator code 1 in employee
NS-18.05 position record if conversion was result of x
UFM program
NS-19 MILITARY SPOUSE PREFERENCE/INVOLUNTARILY SEPARATED MILITARY
Obtain employment application and
NS-19.01 statement of understanding form from SEP x
candidate
NS-19.02 Make eligibility determinations x
NS-19.03 Register applicant as SEP x
Upon placement input appropriate code for
NS-19.04 x
SEP in DCPDS
Obtain employment application and
NS-19.05 x
verification of ISM
NS-19.06 Determine eligibility for ISM preference x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
STAFFING, RECRUITMENT, PLACEMENT, PAY ADMINISTRATION, AND MOBILIZATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NS-19.07 Register applicant as ISM preference x
Upon placement identify ISM appointment in
NS-19.08 x
remarks block of NPA
NS-20 SPECIAL CONSIDERATION PLACEMENT PROGRAMS-MAINTAIN REEMPLOYMENT PRIORITY LIST
NS-20.01 Establish and maintain RPL x
Forward information to Installation(s) in the
NS-20.02 x
commuting area
NS-20.03 Counsel employees x
NS-21 WORKFORCE ANALYSIS
NS-21.01 Identify and analyze workforce skills x
Determine imbalances, shortages, future
NS-21.02 x
requirements, overages
NS-21.03 Develop AAP (Workforce Diversity) EEO
Analyze (database generated) statistic to
NS-21.04 EEO
determine under-representation
Transmit AAP (electronically) plan to
NS-21.05 EEO
CPAC/NAF HRO/Managers
Act as liaison with external agencies for
NS-21.06 EEO
handicapped
Coordinate for special employment needs or
NS-21.07 EEO
accommodations
NS-22 WORKFORCE PLANNING - ORGANIZATIONAL ANALYSIS
NS-22.01 Develop workforce modeling tools x
NS-22.02 Provide training to CPACs x
Analyze future mission and operational
NS-22.03 x
changes
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
STAFFING, RECRUITMENT, PLACEMENT, PAY ADMINISTRATION, AND MOBILIZATION
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Approve HR advisory services for
NS-22.04 x
organizational design and re-design
Obtain and analyze local data on resources,
NS-22.05 x
mission changes, etc.
Assist in developing retention and
NS-22.06 x
compensation strategies
Develop retention and compensation
NS-22.07 x
strategies Army-wide
Advise management on work year execution,
NS-22.08 x
turnover, and future hiring needs
Utilize CIVFORS/WASS to provide reports on
Not available for NAF currently. In process of
NS-22.09 Army-wide work year execution, turnover, x
development.
and future hiring needs
NS-22.10 Develop a Staffing Utilization Plan x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
HUMAN RESOURCE DEVELOPMENT
(NOTE: Installations where there is no
NAF HRO or where the NAF
HQDA CPP
CHRA NAF
employees are not serviced by
NAF HRO
NAF EBB
EMPL
CPAC
MGR
another NAF HRO the CPAC assumes
CRP
OTHER the tasks listed here under NAF HRO.)
TASK
TASK # TASK OWNER COMMENT
NH-1 CAREER PROGRAM MANAGEMENT
NH-1.01 Provide NAF HR specific career program information x
NH-1.02 Provide NAF MWR specific career program information CFSC
NH-1.03 Provide leadership and guidance to installation supervisors x
NH-1.04 Provide individual career program information and counseling x
Determine training/developmental activities and document on
NH-1.05 IDP/performance standards x
Unless the courses are centrally funded from
NH-1.06 Provide funding to support training needs x HQDA or CHRA
NH-1.07 Assume responsibility for personal career development x
NH-2 COMPETITIVE PROFESSIONAL DEVELOPMENT AND LONG-TERM TRAINING
NH-2.01 Announce long term training opportunities (e.g., DLAMP, ) x
NH-2.02 Distribute through NAF HROs long term training opportunities x
NH-2.03 Distribute to Training Coordinators x
NH-2.04 Distribute to employees and managers x
NH-2.05 Complete application x
Ensure administrative processes for assignment to long term training are
complete (i.e., PCS, continued service agreements, mobility agreements,
NH-2.06 RPAs, etc.) x
NH-2.07 Advise employees and managers about eligibility and/or entitlements x
NH-2.08 Determine whether ranking process is required for nominees to go forward x
NH-2.09 Convene a panel to rank candidates, if necessary x
Establish local policy regarding long term training and competitive
NH-2.10 development x
Endorse and route application/nomination packages to proper destination
NH-2.11 [installation, MACOM, Functional Chief Representative (FCR), DA, DOD, OPM] x
NH-2.12 Functional review of local nominations x
NH-2.13 Notify employees via chain of command x
NH-2.14 Notify program proponent and DA/ACTEDS Branch x
NH-2.15 Ensure obligation of funds and tracking funds x
NH-2.16 Execute funds x
NH-3 NAF HR TRAINING PROGRAM EXECUTION
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
HUMAN RESOURCE DEVELOPMENT
(NOTE: Installations where there is no
NAF HRO or where the NAF
HQDA CPP
CHRA NAF
employees are not serviced by
NAF HRO
NAF EBB
EMPL
CPAC
MGR
another NAF HRO the CPAC assumes
CRP
OTHER the tasks listed here under NAF HRO.)
TASK
TASK # TASK OWNER COMMENT
NH-3.01 Analyze and assess training needs data and develop HR training plan x
NH-3.02 Develop training/lesson plans x
NH-3.03 Develop modules/course materials/agendas/schedules/handbooks x
NH-3.04 Produce written, visual, or electronic instructional materials x
NH-3.05 Train and develop adjunct faculty x
Provide adjunct faculty to teach exportable, residential, and on-site human HROs, DA, CHRA APF and NAF provide pool for
NH-3.06 resource courses x adjunct faculty
NH-3.07 Conduct/facilitate installation on-site courses x CHRA may assist if requested
NH-3.08 Conduct/facilitate DA sponsored installation on-site courses x
Provide general human resources training to managers and admin
NH-3.09 POCs/training coordinators x
NH-3.10 Conduct HR Train-the-Trainer for Supervisory Development Course x
NH-3.11 Conduct training for new supervisors x
Communicate best practices, new strategies, and new processes
NH-3.12 between/among HR community x
NH-3.13 Develop/conduct regional sustainment training program. x
NH-3.14 Develop/conduct local sustainment training program. x
Administer, arrange for, and/or facilitate residential and on-site delivery of
HQDA basic, and function-specific civilian personnel courses; e.g., NAF Basic
NH-3.15 and Generalist Courses, etc. x
Administer, arrange for, and/or facilitate residential and on-site delivery of
NH-3.16 HQDA DCPDS training x
Acts as a clearinghouse to communicate best practices, new strategies, and
new processes between/among HR community and to share information and
NH-3.17 course materials x
Develop and distribute interactive and electronic training on digital media
NH-3.18
NH-4 INTERNS AND SPECIAL TRAINING PROGRAM ADMINISTRATION
NH-4.01 Provide program oversight, policy, and funding x In coordination with CFSC
NH-4.02 Administer program and funding CFSC
NH-4.03 Develop and maintain ACTEDS plans CFSC
NH-4.04 Administer and manage NAF intern programs CFSC
NH-4.05 Administer local intern programs x
NH-4.06 Administer DA intern programs assigned to installations x
NH-4.07 Develop intern/trainee training plans x Input provided by CHRA and HROs
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
HUMAN RESOURCE DEVELOPMENT
(NOTE: Installations where there is no
NAF HRO or where the NAF
HQDA CPP
CHRA NAF
employees are not serviced by
NAF HRO
NAF EBB
EMPL
CPAC
MGR
another NAF HRO the CPAC assumes
CRP
OTHER the tasks listed here under NAF HRO.)
TASK
TASK # TASK OWNER COMMENT
NH-4.08 Provide sponsor for interns x
NH-4.09 Monitor intern training x
NH-5 LEADERSHIP TRAINING
Establish an automated approach to track mandatory training completions
NH-5.01 (AODC, SDC, LEAD, ILDC, MDC) x
Establish local procedures to identify and train employees whose positions
mandate specific leadership course completions as listed in the Civilian
NH-5.02 Leadership Training Common Core x
Coordinate and facilitate regional scheduling of LEAD, LEAD train the trainer,
NH-5.03 and ILDC courses x
NH-5.04 Provide trained LEAD facilitators x
NH-5.05 Conduct LEAD training courses x
NH-5.06 Provide back-up LEAD facilitators x
NH-5.07 Ensure mandatory requirements are completed x
Market Common Core Civilian Leadership Training and requirements with
NH-5.08 local installation managers x
Market Common Core Civilian Leadership Training and requirements at the
NH-5.09 regional level x
NH-6 NAF HR-SPECIFIC TRAINING/DEVELOPMENTAL PROGRAMS
Solicit input from the field and other training experts to use in the
NH-6.01 development and delivery of NAF HR specific training x
CHRA will assist CPOCs with incorporating NAF
HR Training into the regional schedules when
NH-6.02 Assist in the planning and delivery at a regional level as requested x appropriate
NH-6.03 Assist in the planning and delivery at a local level x
Provide Benefits training to NAF HROs and installations upon request and
NH-6.04 participate in Basic and Generalists courses at APG x
NH-7 TRAINING - ADVISORY AND ASSISTANCE FUNCTIONS
Provide advice and assistance on the full scope of HRD to managers,
NH-7.01 employees, and training coordinators x
NH-7.02 Provide advice and assistance to NAF HROs on training issues x
NH-7.03 Provide career counseling and training plans for employees x
Research various sources for training programs to provide advice and
NH-7.04 assistance to NAF HROs x
NH-7.05 Research various sources for ad hoc installation-specific training programs x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
HUMAN RESOURCE DEVELOPMENT
(NOTE: Installations where there is no
NAF HRO or where the NAF
HQDA CPP
CHRA NAF
employees are not serviced by
NAF HRO
NAF EBB
EMPL
CPAC
MGR
another NAF HRO the CPAC assumes
CRP
OTHER the tasks listed here under NAF HRO.)
TASK
TASK # TASK OWNER COMMENT
Help organizations assess skills, values, and goals and identify, plan, and
NH-7.06 implement career/personal development x
Support systemic and/or organizational structure change and develop the
NH-7.07 training required for smooth transition x
NH-8 TRAINING - ASSESS NEEDS
NH-8.01 Provide automated training needs assessment tool, based on IDPs x
NH-8.02 Complete IDPs x
NH-8.03 Link training needs to organizational strategic plan x
NH-8.04 Set organizational training objectives x
NH-8.05 Manage and execute budget for centrally funded training x In coordination with HQDA
NH-8.06 Analyze local installation needs x
Utilize automation tools to analyze data and provide summarized
NH-8.07 assessments to the CPACs x
Establish a baseline of training and identify emerging needs and develop
NH-8.08 strategic initiatives x
NH-8.09 Perform/prepare marketing analysis and identify the training requirement x
Produce a proposed installation training needs survey for users'/managers'
NH-8.10 input x In coordination with PL
Provide feedback on proposed training needs survey based on local
NH-8.11 Commander priorities x
NH-9 TRAINING PLANS - DEVELOP PLANS
NH-9.01 Develop installation training plans and provide copy to CHRA x
Based on installation training plans prepare an overall training plan which
contains training and development strategies established to accomplish
NH-9.02 mission and achieve organizational performance goals x
NH-9.03 Gather information from vendors to assess products and services x
NH-9.04 Assemble and publish information on sources of training x
NH-9.05 Partner with third parties, e.g., vendors, academia, and institutions x
NH-9.06 Determine delivery methodologies, such as e-learning, VTT, satellite, CBT, etc. x In coordination with HQDA
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
HUMAN RESOURCE DEVELOPMENT
(NOTE: Installations where there is no
NAF HRO or where the NAF
HQDA CPP
CHRA NAF
employees are not serviced by
NAF HRO
NAF EBB
EMPL
CPAC
MGR
another NAF HRO the CPAC assumes
CRP
OTHER the tasks listed here under NAF HRO.)
TASK
TASK # TASK OWNER COMMENT
Present and market local portions of the recommended training plan to
NH-9.07 Commanders x
NH-10 TRAINING - DEVELOP POLICY AND GUIDANCE
Establish and convene Curriculum Advisory Board including G1, CHRA, and In coordination with HQDA for final approval of
NH-10.01 MACOM representatives x courses and materials
NH-10.02 Develop DA HRD policies/strategic planning/operations guidance x
Produce and disseminate DA HRD policy and program guidance Armywide
NH-10.03 and post to CPOL website x
Produce and disseminate implementation instructions for specific HRD
NH-10.04 guidance to HROs x
Produce and disseminate local implementation instructions for DA policy to
NH-10.05 managers and the workforce x
NH-10.06 Produce and disseminate installation SOPs to managers x
NH-11 TRAINING - EVALUATE TRAINING PROGRAMS
NH-11.01 Identify the indicators of success in the training and development function x
NH-11.02 Develop and implement program evaluation plan for training programs x In coordination with HQDA
In coordination with HQDA PL to develop survey
NH-11.03 Evaluate effectiveness of individual employee training x tool
Evaluate effectiveness of course training using feedback mechanism at the
NH-11.04 end of training x
Provide Commander with analysis/evaluation of installation training program
NH-11.05 and recommended actions for weaknesses x In conjunction with CHRAand CPEA review
Based on program evaluation analysis, adjust training courses and priorities
NH-11.06 for next year x
NH-12 TRAINING ADMINISTRATION - MANAGE AND MAINTAIN AUTHORIZED ELECTRONIC WEB-BASED TRAINING OPPORTUNITIES
NH-12.01 Using an automated tool input class schedules for installation courses x
Using CHRTAS input all NAF HR training courses (e.g., Basic, Generalist,
NH-12.02 MER, etc.) x
Develop, maintain, revise and/or interface electronic installation bulletin
boards/web pages for posting training information with agency-wide
NH-12.03 electronic training libraries x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
HUMAN RESOURCE DEVELOPMENT
(NOTE: Installations where there is no
NAF HRO or where the NAF
HQDA CPP
CHRA NAF
employees are not serviced by
NAF HRO
NAF EBB
EMPL
CPAC
MGR
another NAF HRO the CPAC assumes
CRP
OTHER the tasks listed here under NAF HRO.)
TASK
TASK # TASK OWNER COMMENT
Develop, maintain, revise and/or interface electronic bulletin boards/web
pages for posting training information with agency-wide electronic training
NH-12.04 libraries x
Use bulletin board/web-page catalogs to find training opportunities and
NH-12.05 career development aids x
Use bulletin board/web-page catalogs to find training opportunities and
NH-12.06 career development aids x
NH-13 TRAINING ADMINISTRATION - ON-SITE TRAINING
Arrange for classroom facilities and supporting equipment/training aids for
NH-13.01 installation on-site training courses x
Arrange for classroom facilities and supporting equipment/training aids for
NH-13.02 Central site training courses x
NH-13.03 Provide logistical support for all courses conducted on their installation x
NH-14 TRAINING ADMINISTRATION - REQUEST PROCESS
Provide automated training program management tool (which interfaces with
NH-14.01 MDCPDS) x Not available for NAF currently
NH-14.02 Enter the training request into an automated system x
NH-14.03 Approve/disapprove training request and ensure availability of funding x
NH-14.04 Forward training request to vendor x
NH-14.05 Confirm training enrollment x
NH-15 TRAINING ADMINISTRATION--ANNOUNCING TRAINING
NH-15.01 Announce and market training x
NH-15.02 Announce installation training opportunities x
NH-15.03 Announce regional training opportunities to work force/training coordinators x
NH-15.04 Distribute training opportunities to workforce x
NAF HRO responsible for placing final
document of completion in OPF and entering in
NH-15.05 Certify training completed x automated system when available
NH-16 TRAINING RECORDS - DOCUMENT, MAINTAIN, AND REPORT TRAINING DATA
Maintain a file containing records supporting the decision to approve training
NH-16.01 for academic degrees, certification, and licensing x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
HUMAN RESOURCE DEVELOPMENT
(NOTE: Installations where there is no
NAF HRO or where the NAF
HQDA CPP
CHRA NAF
employees are not serviced by
NAF HRO
NAF EBB
EMPL
CPAC
MGR
another NAF HRO the CPAC assumes
CRP
OTHER the tasks listed here under NAF HRO.)
TASK
TASK # TASK OWNER COMMENT
Prepare and submit to DA an annual report on instances of academic degree
NH-16.02 training x
NH-16.03 Maintain records of continued service agreements x
NH-16.04 Notify NAF HRO about changes in education level x
NH-16.05 Update education level information x
NH-16.06 Forward copy of training records to training coordinator or supervisor x
NH-16.07 Certify training completion x
NH-16.08 Forward employee training completion data to NAF HRO x
NH-16.09 Enter training record into DCPDS x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / LABOR RELATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NL-1 LABOR MANAGEMENT RELATIONS
Promote positive labor management
NL-1.01 X
relationships
Determine/encourage command/union interest
NL-1.02 X
in labor-management cooperative efforts
NL-1.03 Obtain necessary training X
Develop and conduct NAF specific Labor
NL-1.04 X In coordination with HQDA CPP NAF
training
Facilitate communication between command
NL-1.05 and union; assist parties in defining their X
relationships
Maintain minutes of joint meetings, as
NL-1.06 X
necessary
Function as expert, honest broker; ensure
NL-1.07 X
issues raised are in compliance with law
Provide labor management accomplishments
NL-1.08 X
in report to CHRA
Provide roll up of labor management
NL-1.09 X
accomplishments from NAF HROs to HQDA
Provide assistance in Labor Management
NL-1.10 X
issues to NAF HROs upon request
HQDA maintains Army-wide Library of
NL-1.11 X
Negotiated Union Agreements
NL-2 LABOR RELATIONS - GENERAL TASKS
Develop, advise on, recommend, plan,
NL-2.01 X
implement and administer local LR policy
NL-2.02 Serve as primary point of contact for union X
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / LABOR RELATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Research and respond to questions regarding
NL-2.03 LR from management and union officials to X
include contract interpretation
Interface with all levels of management and
NL-2.04 X
unions
Prepare written guidance on LR issues for
NL-2.05 X
management
Provide comments to higher headquarters on
NL-2.06 X
proposed issues regarding LR
NL-2.07 Obtain necessary training to stay current in LR X
Keep higher HQ advised as to status of
NL-2.08 X
negotiations on higher HQ initiatives
NL-2.09 Provide statistical reports to HQ upon request X
Train and develop employee as alternate labor
NL-2.10 X
relations specialists
NL-3 LABOR RELATIONS - ARBITRATION
NL-3.01 Receive request for arbitration from the union X
NL-3.02 Request list of arbitrators from FMCS X
Research potential arbitrators and select This is in conjunction with Union and
NL-3.03 X
arbitrator Management
NL-3.04 Assist SJA in preparation of arbitration X
Attend arbitration and serve as technical
NL-3.05 X
advisor
NL-3.06 Serve as Subject Matter Expert if necessary X
NL-3.07 Receive the arbitration award X
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / LABOR RELATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Inform management of award and decision;
NL-3.08 provide advice to management on steps X
needed to implement award
NL-3.09 Implement arbitrator (or FLRA) award X
NL-3.10 Assure arbitrator is paid X
Forward request for HQDA/FAS to file
NL-3.11 exception to arbitration award and provide X
copy of award
Notify HQDA/FAS of union filed exception to
NL-3.12 arbitrator's award and forward copy of award X
and exception
Request arbitration, if management filed
NL-3.13 X
grievance (same steps above)
NL-3.14 Maintain file of arbitration cases and decisions X
NL-4 LABOR RELATIONS - CONTRACT ADMINISTRATION
To assist in future negotiations, obtain input
from management officials and NAF HR
NL-4.01 X
employees on effectiveness of agreement
during its application
NL-4.02 Administer contract during life of agreement X
Continually review contract to determine if
contract should be renewed or reopened
NL-4.03 X
during window period based on new guidance
or directives from HQDA
Provide periodic training as needed to
NL-4.04 X
management on union agreements
Provide day-to-day interpretations of contract;
NL-4.05 research more complex issues when intent is X
not clear
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / LABOR RELATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Provide guidance to managers on compliance
NL-4.06 X
issues
Provide new supervisors with copy of contract
NL-4.07 X
and direct employees on how to obtain them
NL-5 LABOR RELATIONS - CONTRACT NEGOTIATIONS
Assist in establishment of management
NL-5.01 X
negotiating team
NL-5.02 Identify chief negotiating official and team X
Prepare correspondence for commander's
NL-5.03 signature identifying and authorizing chief X
negotiator
Train or arrange for training of management
NL-5.04 X
negotiating team
Develop management strategy/proposals;
gather review data in preparation for contract
NL-5.06 negotiations; e.g., previous grievances, old X
contracts, contracts from local unions, EEO
complaints, supervisory concerns/interests
Provide guidance on initial negotiation of
Union contract or renewal of existing contract
NL-5.07 X
when requested (may include sample
contracts)
NL-5.08 Gather input from all levels of supervisors X
Negotiate or participate in negotiations of
NL-5.09 X
ground rules with union
Notify FMCS that negotiations are
NL-5.10 X
commencing
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / LABOR RELATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Obtain union's proposals and provide
NL-5.11 X
management's proposals
Update management's proposals and provide
NL-5.12 X
to union
Determine merit of proposals and if there are
NL-5.13 X
questions of negotiability
Obtain waivers of Army/DoD regulations
NL-5.14 X
where appropriate
Provide waivers to Army policy or obtain
NL-5.15 X
waiver from DoD if appropriate
Negotiate or participate in negotiations of
NL-5.16 X
agreement
NL-5.17 Maintain minutes of negotiation sessions X
Respond in writing to union's written request
NL-5.18 for declaration of non-negotiability after X
consulting with FAS
Develop alternate language to nonnegotiable
NL-5.19 X
proposal submitted by union
Advise HQDA when declaring proposal
NL-5.20 X
nonnegotiable
Provide guidance on negotiability of specific
NL-5.21 X
provisions of agreements when reqested
Seek assistance of FMCS when parties are at
NL-5.22 X
impasse
Invoke services of FSIP when impasse
NL-5.23 X
declared by FMCS
In coordination with JAG, prepare
NL-5.24 management position on impasse and submit X
to FSIP
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / LABOR RELATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Begin communications with FAS regarding
NL-5.25 contract negotiations, forward advance copy X
for pre-agency head review
Have commander execute agreement, with
NL-5.26 X
appropriate publicity
Forward executed agreement to FAS for
NL-5.27 X
agency head review
If agreeable to union, renegotiate any
NL-5.28 provisions declared nonnegotiable in agency X
head review
NL-5.29 Reproduce negotiated agreement X
Provide electronic copy and hardcopy of
agreement to HQDA, CHRA and IMA; distribute
NL-5.30 X
agreement to supervisors and to union in
accordance with terms of the agreement
With management negotiating team, train or
NL-5.31 arrange for training of management officials in X
contract administration
To assist in future negotiations, obtain input
from management officials and NAF HR
NL-5.32 X
employees on effectiveness of agreement
during its application
Maintain minutes of negotiation sessions in
NL-5.33 X
separate file with final agreement
Maintain negotiated agreements in "NAF
NL-5.34 X
Negotiated Agreement Library"
NL-6 LABOR RELATIONS - MID-TERM BARGAINING
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / LABOR RELATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Determine need for change to conditions of
employment or be advised of proposed
NL-6.01 X
change by higher headquarters or other
government agencies
Notify union of proposed change and
NL-6.02 X
provided planned implementation date
Determine if matter is covered by existing
NL-6.03 agreement or if it affects conditions of X
employment
Determine members of management
NL-6.04 negotiating team if different from contract X
negotiation team
Train or arrange for training of management
NL-6.05 negotiating team if different than contract X
negotiating team
If union does not make timely request to
NL-6.06 X
bargain, implement change
If union requests bargaining, normally
NL-6.07 X
complete bargaining prior to effecting change
Determine merit of proposals and if there are
NL-6.08 X
questions of negotiability
Obtain waivers of Army/DoD regulations
NL-6.09 X
where appropriate
Review request for waivers and approve if
NL-6.10 X
appropriate
Negotiate or participate in negotiations of
NL-6.11 X
agreement
Respond in writing to union's written request
NL-6.12 for declaration of non-negotiability after X
consulting with FAS
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / LABOR RELATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Advise HQDA when declaring proposal
NL-6.13 X
nonnegotiable
Seek assistance of FMCS when parties are at
NL-6.14 X
impasse
Invoke services of FSIP when impasse
NL-6.15 X
declared by FMCS
In coordination with JAG, prepare
NL-6.16 management position on impasse and submit X
to FSIP
Inform management of agreement and
NL-6.17 X
implement
NL-6.18 Conduct training, if necessary X
NL-7 LABOR RELATIONS - NEGOTIATED GRIEVANCE
Receive grievance filed against management
NL-7.01 or coordinate with receiving management X
official
NL-7.02 Establish/maintain grievance files X
Research and gather information regarding
NL-7.03 X
grievance.
NL-7.04 Determine threshold issue of grievability X
Schedule, coordinate and attend grievance
NL-7.05 meetings as appropriate; invite union to X
grievance meetings
Research and provide input for response to
NL-7.06 X
grievance; serve as SME
Assist management in preparing response or
NL-7.08 X
prepare response
NL-7.09 Issue decision X
Prepare position paper for Commander to
NL-7.10 X
implement the final step decision
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / LABOR RELATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Advise management to initiate necessary
NL-7.11 X
actions
Implement Formal Grievance Decision and
NL-7.12 X
applicable remedy
Coordinate overturned actions, make
NL-7.13 X
employee whole as appropriate
NL-7.14 Process personnel actions if required X
Distribute actions/documentations to the
NL-7.15 X
grievant
Coordinate on or file grievances against the
NL-7.16 X
union
Conduct analysis of trends and significant
NL-7.17 issues; compile reports for local and higher X
headquarters
NL-8 LABOR RELATIONS - TRAINING
Determine need and train (or obtain training
NL-8.01 for) all levels of supervisors on statutory and X
contractual labor relations obligations
NL-8.02 Develop and conduct specific NAF Labor X
NL-9 LABOR RELATIONS - WEINGARTEN/FORMAL DISCUSSIONS
Educate management as to obligations
NL-9.01 associated with Weingarten meetings and X
formal discussions
NL-9.02 Annually notify employees of Weingarten right X
Research to determine whether specific
NL-9.03 meeting falls within Weingarten/Formal X
discussions
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / LABOR RELATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Ensure management Invites union to formal
NL-9.04 X
discussions
NL-10 UNFAIR LABOR PRACTICES
NL-10.01 Receive intent to file ULP notice or ULP charge X
Facilitate a meeting among parties to attempt
NL10.02 X
to resolve ULP issue(s)
In coordination with JAG, initiate or respond
NL-10.03 X
to intent to file ULP notice
In coordination with JAG, initiate or respond
NL-10.04 X
to ULP charge
Advise HQDA when filing ULP charge against
NL-10.05 X
union
NL-10.06 Investigate ULP or proposed ULP charge X
In coordination with JAG, prepare settlement
NL-10.07 X
where appropriate
In coordination with JAG, develop
NL-10.08 management's position on ULP charge and X
file with GC
NL-10.09 Attend and assist JAG at hearing before ALJ X
Serve as Management witness where
NL-10.10 X
appropriate
Provide guidance to management on
implementation of ULP remedy, to include
NL-10.11 X
posting of notice and processing of actions
where appropriate
If GC issues a complaint assist JAG in
NL-10.12 X
appealing adverse ALJ finding
NL-10.13 Implement FLRA award/remedy X
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / LABOR RELATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NL-11 UNION BUSINESS - USE OF OFFICIAL TIME
NL-11.01 Request official time X
NL-11.02 Approve/disapprove official time request X
Monitor official time usage by union officials
NL-11.03 X
and report to NAF HR
Gather official time reports and track official
NL-11.04 time usage; determine trends and ensure X
contract compliance on official time usage
Provide advice and guidance on official time
NL-11.05 X
usage
Discuss abuses with union president and
NL-11.06 X
management
NL-11.07 Report official time usage as required X
NL-12 UNION DUES WITHHOLDING
Submit dues withholding/ cancellation
NL-12.01 X
requests to NAF HR
NL-12.02 Verify entitlement to dues check off X
Forward appropriate dues check off request to
NL-12.03 X
NFS
Periodically review dues check off list for
NL-12.04 X
eligibility requirement
Terminate dues when employee no longer
NL-12.05 X
eligible
Review and approve and forward to payroll
NL-12.06 request to terminate dues withholding if X
properly submitted
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / LABOR RELATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
NL-13 UNION REPRESENTATION
Serve as point of contact, in association with
NL-13.01 X
JAG, for questions of union representation
Conduct research concerning representation
NL-13.02 X
issues raised
Submit or respond to representation petitions
NL-13.03 X
filed with FLRA
Attend/represent management in all
NL-13.04 X
representation hearings
Prepare agency's position on representation
NL-13.05 X In coordination with local JAG
petition
Gather, review and provide list of eligible
NL-13.06 bargaining unit members/voters to General X
Counsel, FLRA
In coordination with JAG, file challenge to
NL-13.07 X
union representation petition, if appropriate
NL-13.08 Post petitions X
NL-13.09 Publicize election (Get Out The Vote campaign) X
Keep command and IMA advised as to status
NL-13.10 X
of representation election
NL-13.11 Identify and serve as observer in election X
In coordination with JAG, file or respond to
NL-13.12 X
challenge objection to election
Publicize election results, brief command and
NL-13.13 X
supervisors if union is elected
NL-13.14 Notify HQDA, IMA and CHRA of election results X
Obtain BUS code from OPM and produce CRT
NL-13.15 X
to add code to BUS Code Table in DCPDS
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / LABOR RELATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Complete 913b form and forward to HQDA
NL-13.16 X
with certification
Once input into Modern, initiate actions to
NL-13.17 X
change BUS codes for unit employees
NL-13.18 Process BUS code changes X
Continually monitor bargaining unit to ensure
proper unit definition and BUS code; file
NL-13.19 X
appropriate representation petition when
questions arise regarding status of employees
Update BUS code/bargaining unit
NL-13.20 representation information; complete 913b if X
data is outdated
Notify HQDA, IMA and CHRA of if union
NL-13.21 X
representation changes
NL-14 UNION REQUEST FOR INFORMATION
Determine if union has provided a "particular
NL-14.01 X
need" for the information
Determine if the activity has any
NL-14.02 X
countervailing anti-disclosure interests
Determine if union request seeks personal
NL-14.03 X
identifiers and related justification
Determine if union request would violate the
NL-14.04 X
Privacy Act
Determine whether information is releasable
NL-14.05 X
under the Freedom of Information Act
Determine where information is maintained
NL-14.06 X
and whether it is reasonably available
Advise union if personal-identifiers are not
NL-14.07 X
going to be released.
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / LABOR RELATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # TASK OWNER COMMENT
Advise union in writing if information cannot
NL-14.08 be released; provide justification of any and X
all conditions for release that were not met
If information release burdensome, meet with
union to discuss alternate information that
NL-14.09
could be provided yet still meet union's
representational needs X
Unless some basis for denial of requested
NL-14.10 information exists, provided union information
free of charge X
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / MANAGEMENT - EMPLOYEE RELALATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # OWNER COMMENT
NM-1 ALTERNATIVE DISCIPLINE PROGRAM - COOPERATIVE IMPROVEMENT
Advise management on traditional and
NM-1.01 X
alternative discipline methods
Research regulation and local precedents to
NM-1.02 X
support recommendations/actions
Assist supervisor in preparing
disciplinary/adverse actions letters including
NM-1.03 offers of alternative discipline and X
implementation of cooperative improvement
for non-bargaining unit employees
NM-1.04 Elect cooperative improvement X
Advise management on the procedure for
NM-1.05 implementing cooperative improvement and X
discussion guide
Issue Caution Memo - Meet with employee and
NM-1.06 discuss unaceptable performance or conduct X
problem
NM-1.07 Elect to resign X
Advise management of the procedures when
NM-1.08 cooperative improvement does not result in X
required performance improvement
NM-1.09 Issue Decision Memo X
NM-1.10 Maintain discipline file X
NM-2 INCENTIVE AWARDS
Provide advice and assistance to managers
NM-2.01 and supervisors on the overall awards X
program.
Prepare Length of Service and Retirement
NM-2.02 X
Certificates for all employees
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / MANAGEMENT - EMPLOYEE RELALATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # OWNER COMMENT
NM-2.03 Initiate monetary award X
Ensure monetary actions are properly
NM-2.04 documented, processed and transmitted to X
Payroll
NM-2.05 Prepare certificate and present to employee X Designated Official
Initiate honorary Awards within Approval
NM-2.06 X
Authority
NM-2.07 Review Honorary Award package X
Forward higher level awards to appropriate
NM-2.08 X Activity Awards Coordinator
agency for approval
Forward award documentation to NAF HRO
NM-2.09 X
for employee record
NM-2.10 File in employee records X
Advise on Suggestions Awards authorized
NM-2.11 X
and paid by the NAFI
NM-3 DISCIPLINARY / ADVERSE ACTIONS ADMINISTRATION
Research and provide advice and assistance
NM-3.01 X
on disciplinary/adverse action issues
Research and gather information necessary to
NM-3.02 X Management share in this responsibility
prepare disciplinary/adverse action letters
For formal disciplinary /adverse actions,
prepare or review disciplinary/adverse action
NM-3.03 X
letter/document, ensuring proper attention to
due process rights
For informal disciplinary actions, such as oral
NM-3.04 admonishments and written reprimands, X
prepare letter/documents
Coordinate disciplinary/adverse actions with
NM-3.05 X
SJA
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / MANAGEMENT - EMPLOYEE RELALATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # OWNER COMMENT
NM-3.06 Advise deciding official X
Advise management and employee of the right
NM-3.07 X
to representation
Prepare or review draft decision letter
NM-3.08 X
following decision by manager
NM-3.09 Coordinate decision with SJA X
Finalize decision letter and present to Management share in this responsibility by
NM-3.10 X
employee presenting the letter to employee
NM-3.11 Initiate RPA if necessary X
NM-3.12 Process and finalize RPA X
NM-3.13 Establish and maintain disciplinary file X
NM-4 GRIEVANCE PROCEDURE - GENERAL
Initiate informal grievance or request to waive
NM-4.01 X
informal process
Conduct informal problem-solving stage of
NM-4.02 grievance procedure (waiver may be X
necessary)
Provide advisory services to managers and
NM-4.03 X
employees on process
Attend informal grievance meetings if
NM-4.04 X
requested by management/employee
Coordinate with management impacted by
NM-4.05 X
grievance
Advise management/employee on grievance
NM-4.06 X
exclusions and rights
NM-4.07 X
Coordinate final decision letter with NAF HRO
NM-4.08 Issue decision letter X
NM-4.09 Implement remedy as appropriate X
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / MANAGEMENT - EMPLOYEE RELALATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # OWNER COMMENT
Advise deciding official regarding grievance
NM-4.10 procedures second stage (formal), including X
investigation options
Attend formal grievance meetings, if
NM-4.11 X
appropriate.
NM-4.12 Prepare draft decision for deciding official X
Prepare grievance documentation for
NM-4.13 X
final/formal review and decision
NM-4.14 Coordinate grievance with SJA or Union X
NM-4.15 Establish and maintain grievance file X
NM-7 LEAVE USAGE AND ADMINISTRATION - GENERAL
Serve as primary source of information for
supervisor in implementing regulations and
NM-7.01 X
developing local guidance; prepare various
reports and correspondence
Provide training on leave usage, programs
NM-7.02 X
and administration to managers
Conduct specific NAF MER training for NAF
NM-7.03 X
HROs
Provide forms and instructions for leave
NM-7.04 X
requests
Initiate annual and sick leave requests to
NM-7.05 include special leave or participation in leave X
programs
Approve sick and annual leave requests and
special leave requests as appropriate; provide
NM-7.06 X
explanation and/or information relating to
disapprovals
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / MANAGEMENT - EMPLOYEE RELALATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # OWNER COMMENT
Provide advice and guidance on the impact of
NM-7.07 leave on benefits premiums and coverage X
when appropriate
Approve restoration leave based on exigency
NM-7.08 X
or illness and forward to NAF HRO
Notify NAF Financial Services (NFS) of
NM-7.09 X
approved restoration leave
Administer Voluntary Leave Transfer Program;
NM-7.10 X
provide advice, assistance, coordination
Provide Army-wide announcements of request
NM-7.11 X
for leave donation
Receive approved leave donations and notify
NM-7.12 X
NFS
NM-8 LEAVE USAGE AND ADMINISTRATION - ABSENT WITHOUT LEAVE
Investigate and determine the reason for
NM-8.01 X
absence/charge of AWOL, as appropriate
Make a provisional determination of AWOL
NM-8.02 X
and take appropriate steps; annotate timecard
Review action and, based on investigation and
NM-8.03 documentation, provide individual guidance X
and advice on request of manager
Advise management when employee fails to
NM-8.04 report for 3-consectutive days (Abandonment X
of position)
Initiate RPA to separate for Abandonment of
NM-8.05 X
position
NM-8.06 Process RPA X
NM-8.07 Forward NPA and SF-8 to employee X
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / MANAGEMENT - EMPLOYEE RELALATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # OWNER COMMENT
NM-9 LEAVE USAGE AND ADMINISTRATION - LEAVE-WITHOUT-PAY (LWOP)
NM-9.01 Request LWOP X
This process will be automated when SCR is
NM-9.02 Provide DA 4017 to document LWOP X
processed to provide NAF NOA for LWOP
Advise employee on the impact of benefits
NM-9.03 X
and premium.
Put DA 4017 in OPF and prepare benefit forms,
NM-9.04 X
if necessary.
NM-10 LEAVE USAGE AND ADMINISTRATION - OFFICIAL TIME FOR UNION
Provide advice for appropriate use of official
NM-10.01 X
time
NM-10.02 Request official time X
NM-10.03 Approve /disapprove X
Report official time used to NAF HRO as
NM-10.04 X
required
Consolidate reports of official time used &
NM-10.05 monitor compliance with collective bargaining X
agreement
NM-11 REASONABLE ACCOMODATIONS
NM-11.01 Request medical accomodation X
NM-11.02 Accept request; identify potential problems X
NM-11.03 Furnish medical documentation X
NM-11.04 Review request and advise management X
Advise managers of need to comply with law
NM-11.05 and EEO requirements if applicable; determine X
if limitations can be accommodated
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / MANAGEMENT - EMPLOYEE RELALATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # OWNER COMMENT
Identify and arrange options for reasonable
NM-11.06 X In coordination with management
placement
NM-12 PERFORMANCE EVALUATION AND RATING ADMINSTRATION
Administer the performance evaluation
program and notify supervisors when annual
NM-12.01 X
performance rating and probationary ratings
are due
Establish performance standards for
NM-12.02 X
employees
Establish standardized performance
NM-12.03 X
standards for NAF HROs
Approve standardized performance criteria for
NM-12.04 X
Army-wide implementation for NAF HROs
Advise employees performance requirements
NM-12.05 X
and the evaluation of their performance
Determining when ratings are due, a specified
NM-12.06 date each year or on the anniversary date of X In coordination with management
the employee's service computation date
Counsel employees during rating period
(identify problem areas immediately to
NM-12.07 X
employee and coordinate action with NAF
HRO)
NM-12.08 Monitor/document performance X
NM-12.09 Submit accomplishments X
Prepare annual performance rating on DA
NM-12.10 Form 3612 and provide copy of evaluation to X
the employee
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / MANAGEMENT - EMPLOYEE RELALATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # OWNER COMMENT
Complete annual/probation evaluation and
NM-12.11 ensure employee receives copy (with copy to X
NAF HRO)
Process performance rating/enter in employee
NM-12.12 X
records
MN-13 UNSATISFACTORY PERFORMANCE ADMINISTRATION
Counsel and document specific performance
NM-13.01 deficiencies needing improvement, including X
those in which employee is failing; provide
required documentation
Respond to request for assistance, review
NM-13.02 X
documentation, and provide guidance/options
Notify employee in writing of specifc elements
NM-13.03 X
for which performance is unsatisfactory
Prepare /review letter (PIP) for failing
NM-13.04 X
performance
Finalize and issue performance improvement
NM-13.05 X In coordination with NAF HRO
plan (PIP) letter
Prepare notice proposed action if PIP is
NM-13.06 X
unsuccessful
NM-13.07 Coordinate notice with SJA X
NM-13.08 Hear reply or consider written response X
NM-13.09 Advise deciding official of options X
NM-13.10 Management decision X
Prepare decision letter and coordinate with
NM-13.11 X
SJA
Deliver final performance rating (DA Form
NM-13.12 X
3612) and notice of decision to employee
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / MANAGEMENT - EMPLOYEE RELALATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # OWNER COMMENT
NM-13.13 Initiate RPA (performance based action) X
NM-13.14 Process RPA and file in OPF X
NM-14 SERVICE AGREEMENTS
NM-14.01 Prepare service agreements X In coordination with appropriate installation FM
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
WORKFORCE EFFECTIVENESS / MANAGEMENT - EMPLOYEE RELALATIONS
TASK OWNERS (NOTE: Installations where there is no NAF
HRO or where the NAF employees are not
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
serviced by another NAF HRO the CPAC
EMPL
CPAC
MGR
CRP
assumes the tasks listed here under NAF
OTHER TASK HRO.)
TASK # OWNER COMMENT
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
Business Based Actions
TASK OWNERS
(NOTE: Installations where there is no NAF HRO or
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
where the NAF employees are not serviced by
EMPL
CPAC
MGR
CRP
another NAF HRO the CPAC assumes the tasks
OTHER TASK listed here under NAF HRO.)
TASK # TASK OWNER COMMENT
NA-1 Advance planning and advance information
NA-1.01 Determine need for BBA x Chief Financial Management Officer
NA-1.02 Submit comprehensive BBA Plan x
Review BBA plan and provide feedback to
NA-1.03 x
management
Notify union of BBA and include Union involvement
NA-1.04 x In coordination of NAF HRO
in the process where applicable
NA-1.05 Keep employees informed of plans x
NA-1.06 Request VSIP, VERA or DSR x Through NAF HRO
NA-1.07 Approve requests for use of VSIP, VERA or DSR x
Written notification to HQDA and Department of
NA-1.08 Labor when reduction/realignment result in 50+ x Through command channels
RFT/RPT
NA-1.09 All affected to receive information simultaneously x Labor organization consulted as appropriate
NA-2 Administration
NA-2.01 Obtain concurrence of next higher management level x
NA-2.02 Determination of positions affected x Head of activity
NA-2.03 Determination of type of personnel action to be taken x
NA-2.04 Ranking employees based on performance & seniority x
NA-2.05 Efforts to find positions for separated employees x
Right to grieve within 7 calendar days after effective
NA-2.06 x
date of BBA
NA-3 Transfer of Function
Written offer of transfer made at least 30 calendar
NA-3.01 x ICW NAF HRO
days prior to effective date
Submission of written declination required within 15
NA-3.02 x
calendar days of receipt of offer
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
Business Based Actions
TASK OWNERS
(NOTE: Installations where there is no NAF HRO or
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
where the NAF employees are not serviced by
EMPL
CPAC
MGR
CRP
another NAF HRO the CPAC assumes the tasks
OTHER TASK listed here under NAF HRO.)
TASK # TASK OWNER COMMENT
NA-4 Dissolution of a NAFI
NA-4.01 Decision to disolve NAFI CFSC or Proponent Agency
NA-4.02 60-day notice of separation required x
NA-4.03 Processing of personnel actions x
NA-5 Effecting BBA
NA-5.01 Record the basis for the BBA actions x
NA-5.02 Review BBA for regulatory compliance x
NA-6 Notices and notice periods
Review for regulatory compliance prior to issuance of
NA-6.01 x ICW JAG
letters
Provide written notice to affected employees
NA-6.02 x Sample letters available on DA NAF Webpage
delivered in person or mailed via certified mail
NA-7 Placement of employees
Attempt to place employee in vacant positions at
NA-7.01 x With management approval
same/lower level/grade
NA-8 Records
Employing activity or if NAFI dissolved, records
NA-8.01 Records will be retained with copies of notifications x retained by CMDR of next higher echelon in chain of
command for 1 year
NA-9 Reemployment Priority List
Maintained with office that has recruitment authority;
Maintain reemployment priority list of separated
NA-9.01 x regulatory compliance review responsibility remains
employees
with NAF HRO
Inform other DoD activities in commuting area of Coordination required; regulatory compliance review
NA-9.02 x
employees to be separated remains with NAF HRO
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
Business Based Actions
TASK OWNERS
(NOTE: Installations where there is no NAF HRO or
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
where the NAF employees are not serviced by
EMPL
CPAC
MGR
CRP
another NAF HRO the CPAC assumes the tasks
OTHER TASK listed here under NAF HRO.)
TASK # TASK OWNER COMMENT
Notify employees of reinstatement when either the
NA-9.03 same or similar job becomes available anywhere on x
the installation
NA-10 BUSINESS BASED ACTIONS - FURLOUGH - 60 days only
NA-10.01 Determine the need for a furlough and timeline X
NA-10.02 Notify the union (if applicable) X In coordination with NAF HRO
NA-10.03 Conduct I&I bargaining as necessary X
NA-10.04 Issue Notice to employee X
NA-10.05 Advise employee of expected return to duty X
Advise management and assist in computing
NA-10.06 X
severance pay entitlement
NA-10.07 Provide employee 30 days advanced notice X
NA-10.08 Initiate RPA X
NA-10.09 Notify state unemployment insurance office X
NA-10.10 Process RPA X
NA-10.11 Distribute and File NPA X
Provide general advice and guidance regarding
NA-10.12 X
adverse actions
NA-11 BBA'S (SEPARATION, CHANGE IN EMPLOYMENT CATEGORY& REDUCTION IN PAY)
Determine the need to realign or reduce the
NA-11.01 X
workforce at the installation level
Determine the need to realign or reduce the
X
workforce Army-wide
Assist managers in indentifying positions and
NA-11.02 X
determine employees affected by the BBA
Advise management that notices will not be issued or
NA-11.03 X
made effective between 15 Dec and 3 Jan.
Manager and FMD coordination identify and submit
NA-11.04 X
abolished positions to NAF HRO
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
Business Based Actions
TASK OWNERS
(NOTE: Installations where there is no NAF HRO or
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
where the NAF employees are not serviced by
EMPL
CPAC
MGR
CRP
another NAF HRO the CPAC assumes the tasks
OTHER TASK listed here under NAF HRO.)
TASK # TASK OWNER COMMENT
Analyze potential personnel impact provide guidance
NA-11.05 X
to Managememnt
NA-11.06 Make final decision on BBA X
Coordinate with union(s) and negotiate issues (if
NA-11.07 X In coordination with NAF HRO
applicable)
Provide employee and manger assistance throughout
NA-11.08 X
the process
Review vacanies on a case by case basis for possible
NA-11.09 X
placement of affected employees
In coordination with Manager, determine actions
NA-11.10 X
based on employee's decisions
NA-11.11 Issue notice of BBA to employee X
NA-11.12 Receive employee acceptance/declination X
NA-11.13 Perform retirement counseling and annuity estimates X
NA-11.14 Calculate severance pay estimate X
NA-11.15 Initiate and forward appropriate RPAs X
NA-11.16 Process BBAs X
Assist employees with job opportunties within the
NA-11.17 X
commuting area
Provide BBA notification to DOL and through CHRA
NA-11.18 X
to HQDA if 50 or more projected separations
Receive BBA authority if 50 or more projected
NA-11.19 X
separations
Notify appropriate official (EEO, SJA, manages,
NA-11.20 X
union, etc.) of BBA impact
Receive and respond to grievance, appeal, or
NA-11.21 complaint and identify appropriate representative to X
respond
NA-11.22 X
Advise management on review process (RFT and RPT)
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
Business Based Actions
TASK OWNERS
(NOTE: Installations where there is no NAF HRO or
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
where the NAF employees are not serviced by
EMPL
CPAC
MGR
CRP
another NAF HRO the CPAC assumes the tasks
OTHER TASK listed here under NAF HRO.)
TASK # TASK OWNER COMMENT
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
Business Based Actions
TASK OWNERS
(NOTE: Installations where there is no NAF HRO or
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
where the NAF employees are not serviced by
EMPL
CPAC
MGR
CRP
another NAF HRO the CPAC assumes the tasks
OTHER TASK listed here under NAF HRO.)
TASK # TASK OWNER COMMENT
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
Business Based Actions
TASK OWNERS
(NOTE: Installations where there is no NAF HRO or
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
where the NAF employees are not serviced by
EMPL
CPAC
MGR
CRP
another NAF HRO the CPAC assumes the tasks
OTHER TASK listed here under NAF HRO.)
TASK # TASK OWNER COMMENT
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
A B D E F G H I K L M N
1 INFORMATION SYSTEMS - AUTOMATION
2 TASK OWNERS (NOTE: Installations where there is no
NAF HRO or where the NAF employees
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
are not serviced by another NAF HRO
CPAC
EMPL
MGR
CRP
the CPAC assumes the tasks listed here
under NAF HRO.)
3 TASK # TASK OTHER TASK OWNER COMMENT
4 NI-1 AUTOMATED DATA - AD HOC INFORMATION RETRIEVAL
NAF Financial Services
NI-1.01 Identify and define information requirements x
5 (NFS)
Develop and run ad hoc or personal recurring reports
NI-1.02 x NFS
6 for Army-wide and DoD requirements
Provide reports on HROs productivity and compliance
NI-1.03 x
7 with standards to HQDA
Provide reports to installation managers and
NI-1.04 x
8 supervisors as requested on Personnel issues
9
10 NI-2 AUTOMATED DATA - RECURRING REPORTS
11 NI-2.01 Determine report output destination x
12 NI-2.02 Schedule/Distribute output products x
13
14 NI-3 AUTOMATION APPLICATIONS - DEVELOPMENT
Prepare and submit Concept Document to next level of
NI-3.01 x
15 approval
Review Concept Documents and forward approved
NI-3.02 x
16 documents to CCB
NI-3.03 CCB Concept Document adjudication x CPMS with proponent representatives
17
Develop Clinger-Cohen documentation for CCB
NI-3.04 x
18 approved applications
Develop Functional Requirements Document for CCB
NI-3.05 x
19 approved applications
20 NI-3.06 Test and refine application x
21 NI-3.07 Document application x After CPMS programs application
22 NI-3.08 Implement application x With LMI/CPMS
23 NI-3.09 Maintain application x With LMI/CPMS
24 NI-3.10 Manage/maintain CHRA web content x
25 NI-3.11 Manage/maintain Army web content x
26
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
A B D E F G H I K L M N
1 INFORMATION SYSTEMS - AUTOMATION
2 TASK OWNERS (NOTE: Installations where there is no
NAF HRO or where the NAF employees
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
are not serviced by another NAF HRO
CPAC
EMPL
MGR
CRP
the CPAC assumes the tasks listed here
under NAF HRO.)
3 TASK # TASK OTHER TASK OWNER COMMENT
27 NI-4 TRAINING FOR AUTOMATION APPLICATIONS
Assist in application training for employees and
NI-4.01 x
28 managers
29 NI-4.02 Conduct application training for NAF HROs x
Development of automation related training courses
NI-4.03 x
30 and materials, as required With CHRA NAF assistance
Conduct initial train-the-trainer for Army unique
NI-4.04 x
31 applications With CHRA NAF assistance
Setup/maintain automation equipment for training
NI-4.05 x
32 facility
Define automation efficiencies to streamline current
NI-4.06 functional/technical processes and procedures at x
33 HROs
Define automation efficiencies to streamline current
NI-4.07 x
functional/technical processes and procedures at DA
34
35 NI-4.08 Implement efficiencies at HROs x
36 NI-4.09 Implement efficiencies at DA x
37
38 NI-6 AUTOMATION PROCESSES - FUNCTIONAL SYSTEMS ANALYSIS
Analyze new releases and patches for impact on
NI-6.01 x
39 business processes
Assist end users with functional and/or technical
NI-6.02 x
40 issues with entering personnel transactions
Analyze functional system processes to determine the
NI-6.03 need for additional training and/or changes to x
41 business processes
Conduct Functional system testing of new software
NI-6.04 x
42 releases and patches to Army Systems
Participate in the DA functional system testing of new
NI-6.05 software releases and patches (DCPDS, Resumix, x
43 Army unique systems, etc.)
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
A B D E F G H I K L M N
1 INFORMATION SYSTEMS - AUTOMATION
2 TASK OWNERS (NOTE: Installations where there is no
NAF HRO or where the NAF employees
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
are not serviced by another NAF HRO
CPAC
EMPL
MGR
CRP
the CPAC assumes the tasks listed here
under NAF HRO.)
3 TASK # TASK OTHER TASK OWNER COMMENT
Conduct data analysis to assist with production
NI-6.06 x
44 management
45 NI-6.07 Provide the raw data to HQDA for evaluation. x
46
47 NI-7 AUTOMATION PROCESSES - RECURRING PROCESSES AND REFRESHES
48 NI-7.01 Monitor recurring processes for errors Army-wide x
Monitor recurring processes for errors at installations
NI-7.02 x
49 point of input
Identify, schedule and process Pay Adjustments (e.g.
NI-7.03 x In conjunction with DFAS/NFS
50 Pay Banding, Federal Wage System)
51
52 NI-8 AUTOMATION SYSTEMS - CENTRALIZED CONTINUITY OF OPERATIONS PLAN (COOP)
Determine mission essential hardware/software at
NI-8.01 x
53 HROs
Develop plans for alternate methods/processing in the
NI-8.02 x
54 event of minor failures at Central Site
55
56 NI-9 AUTOMATION SYSTEMS - DEVELOP STRATEGY, POLICY, AUTOMATION PLAN
57 NI-9.01 Develop and issue automation policy and guidance x
Define hardware, software and connectivity
NI-9.02 CPMS
58 requirements for DOD standard systems
Define Army hardware, software and connectivity
NI-9.03 CPD
59 requirements
Provide guidance to NAF HROs and stand alone HR
N-9.04 x
60 offices in order to meet system requirements
61 NI-9.05 Provide input to CHRA on automation plan x
62 NI-9.06 Provide input to DA on automation plan x
63 NI-9.07 Develop Civilian Personnel future automation plan x
Develop Civilian Personnel automation budget
NI-9.08 x
64 requirements
65
66 NI-10 AUTOMATION SYSTEMS - LOCAL CONTINUITY OF OPERATIONS PLAN (COOP)
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
A B D E F G H I K L M N
1 INFORMATION SYSTEMS - AUTOMATION
2 TASK OWNERS (NOTE: Installations where there is no
NAF HRO or where the NAF employees
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
are not serviced by another NAF HRO
CPAC
EMPL
MGR
CRP
the CPAC assumes the tasks listed here
under NAF HRO.)
3 TASK # TASK OTHER TASK OWNER COMMENT
Conduct risk assessment of hardware/software failure
NI-10.01 Local IM Support
67 at HROs
Develop plans for alternate methods/processing in the
NI-10.02 CPOC
68 event of minor failures at HROs
69
70 NI-11 AUTOMATION SYSTEMS - MANAGE SYSTEMS
Request user accounts and access to Civilian
NI-11.01 x
71 Personnel Systems at the installation
Request user accounts and access to Army-wide
NI-11.02 x
72 Civilian Personnel Systems
Validate user account requests and determine user
NI-11.03 account profiles/privileges for access to Civilian x CPOC
73 Personnel Systems
Enter and maintain user IDs and passwords for DCPDS
NI-11.04 CPMS (DCPDS and CSU)
74 applications (accounts and responsibilities)
Enter and maintain user IDs and passwords for Army
NI-11.05 unique Civilian Personnel applications (accounts and x CPOC
75 responsibilities)
Establish and maintain user Ids, passwords and
NI-11.06 DOIM
76 profiles for Windows-NT at HROs
77 NI-11.07 Coordinate and request DCPDS accounts at HRO x
Set up, configure, and maintain printers and
NI-11.08 DOIM
78 peripherals at HROs
NI-11.09 Set up and configure UNIX printing device for DCPDS CPMS
79
80 NI-11.10 Set up and configure printer drivers for Citrix Centralized IT
Establish, maintain and perform backup procedures of
NI-11.11 CPMS
81 DCPDS and CSUDB
NI-11.12 Perform backup procedures on Army Unique Servers x
82
83 NI-11.13 Perform backup procedures at HROs DOIM
Establish and monitor audit trails of DCPDS and
NI-11.14 CPMS
84 CSUDB (performance, intrusion, usage, capacity)
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
A B D E F G H I K L M N
1 INFORMATION SYSTEMS - AUTOMATION
2 TASK OWNERS (NOTE: Installations where there is no
NAF HRO or where the NAF employees
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
are not serviced by another NAF HRO
CPAC
EMPL
MGR
CRP
the CPAC assumes the tasks listed here
under NAF HRO.)
3 TASK # TASK OTHER TASK OWNER COMMENT
Establish and monitor audit trails of Army Unique
NI-11.15 Centralized IT
85 Servers (performance, intrusion, usage, capacity)
Establish and monitor audit trails of servers at HROs
NI-11.16 DOIM
86 (performance, intrusion, usage, capacity)
Establish and maintain workstation and peripheral
NI-11.17 DOIM
87 network connections and configuration at HROs
88 NI-11.18 Contact vendor ADP maintenance at CPAC x
Develop scripts/batch files/automated procedures to
NI-11.19 x
ease system operations and/or routine tasks at CPOC
89
90
91 NI-12 AUTOMATION SYSTEMS - RESOLVE TECHNICAL AND FUNCTIONAL PROBLEMS
Receive and log request from end user for assistance HRO receives initial request for
NI-12.01 x
with a Civilian Personnel application problem assistance from their customers
92
Troubleshoot problem and identify where the problem
belongs, such as hardware, communications, or
NI-12.02 x
application. Refer to appropriate resolution activity,
such as DOIM, PO-CPR, FAB, vendor, etc..
93
Monitor to resolution, customer satisfaction, QA
NI-12.03 x
94 results, and close trouble ticket.
Resolve escalated Civilian Personnel application
NI-12.04 x
95 problems, as required.
96
97 NI-13 AUTOMATION SYSTEMS - SYSTEMS SECURITY AND ACCREDITATION
Conduct periodic configuration management
NI-13.01 Local IM Support
98 validation of hardware and software at HRO
Provide and document initial and periodic user
NI-13.02 Local IM Support
99 security training at HROs
Receive, review, authenticate, authorize and file
NI-13.03 DOIM
100 SANAR forms for access to local systems
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
A B D E F G H I K L M N
1 INFORMATION SYSTEMS - AUTOMATION
2 TASK OWNERS (NOTE: Installations where there is no
NAF HRO or where the NAF employees
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
are not serviced by another NAF HRO
CPAC
EMPL
MGR
CRP
the CPAC assumes the tasks listed here
under NAF HRO.)
3 TASK # TASK OTHER TASK OWNER COMMENT
Receive, review, authorize and file SANAR forms for
NI-13.04 x
101 access to headquarters systems
102
103 NI-14 HARDWARE AND SOFTWARE PROCUREMENT
Procure and deliver required automation equipment,
NI-14.01 x
software, and communication equipment
104
105
106 NI-15 HARDWARE INSTALLATION
Install/configure servers, personal computers, printers
NI-15.01 Local IM Support
107 and network connections at HROs
108
109 NI-16 DCPDS DATABASE - QUALITY CONTROL
110 NI-16.01 Identify data elements to be reviewed. x
111 NI-16.02 Identify data elements to be reviewed, DA x
112 NI-16.03 Identify data elements to be reviewed, CHRA x
113 NI-16.04 Develop quality assurance reports x
114 NI-16.05 Develop quality assurance reports, DA x
115 NI-16.06 Develop quality assurance reports, CHRA x
116 NI-16.07 Process reports, DA x
117 NI-16.08 Process reports, CHRA x
118 NI-16.09 Verify output against DCPDS and OPFs x
This is only a requirement for those
NI-16.10 Verify output against DCPDS and OPFs, ABC-C x NAF employees who have remained
119 in the APF Retirement System.
Determine/coordinate/assist in accomplishing
NI-16.11 x
120 corrective action
121 NI-16.12 Provide quality control feedback, DA x
122 NI-16.13 Provide quality control feedback, CHRA x
123
124 NI-17 PAYROLL INTERFACE MAINTENANCE
125 NI-17.01 Assist with payroll interface problem resolution x
NAF HR IDEF December 2004
NAF Human Resources
Integrated Definition (IDEF) Model/Task Listing
A B D E F G H I K L M N
1 INFORMATION SYSTEMS - AUTOMATION
2 TASK OWNERS (NOTE: Installations where there is no
NAF HRO or where the NAF employees
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
are not serviced by another NAF HRO
CPAC
EMPL
MGR
CRP
the CPAC assumes the tasks listed here
under NAF HRO.)
3 TASK # TASK OTHER TASK OWNER COMMENT
126 NI-17.02 Elevate payroll interface issues to DA x
127 NI-17.03 Resolve elevated payroll interface issues x
Schedule/generate/distribute payroll reconciliation
NI-17.04 x NAF has no process for this yet
128 reports
129
130 NI-18 SOFTWARE INSTALLATION
131 NI-18.01 Install/configure software for managers Local IM Support
Local IM and CPAC, CPOC
NI-18.02 Install/configure software for HROs
132 Support
133
134 NB-19 PAYROLL INTERFACE
Check Payroll Advisory Letter (PAL) for approved
NB-19.01 x NAF has no process for this yet
135 action work-arounds and special processing
Process action in DCPDS, using work-arounds, as
NB-19.02 x
136 appropriate
Check payroll interface reports to ensure action was
NB-19.03 x
137 transmitted
NB-19.04 Review payroll products and takes necessary action x
138
Submit Remedy Tickets, in accordance with PAL
NB-19.05 x NAF has no process for this yet
guidelines or when the DFAS system requires update
139
140 NB-19.06 Review Missing Time and Attendance Reports x
Notify NAF HRO when employees cannot be accessed
NB-19.07 x
141 to enter time and attendance
NB-19.08 Review and correct errors on the Payroll Reconciliation x NAF has no reconciliation process yet
142
NB-19.09 Complete and forward reconciliation package to DFAS x NAF has no reconciliation process yet
143
NAF HR IDEF December 2004
NAF Human Resources Page 102
Integrated Definition (IDEF) Model/Task Listing
REORGANIZATION
TASK OWNERS
(NOTE: Installations where there is no NAF HRO
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
or where the NAF employees are not serviced by
CPAC
EMPL
MGR
CRP
another NAF HRO the CPAC assumes the tasks
OTHER TASK listed here under NAF HRO.)
TASK # TASK OWNER COMMENT
NR-01 A-76 STUDIES AND BALANCE ECONOMY, CONDUCT OR PARTICIPATE; PLAN FOR A-76 STUDIES
NR-1.01 Determine the need for A-76 study ACSIM
NR-1.02 Assist management in providing any recurring updates x
NR-1.03 Prepare Performance Work Statement (PWS) x
NR-1.04 Assist in preparation of PWS x
NAF Union negotiation is currently all done at the
NR-1.05 Coordinate union(s) involvement in A-76 study x
local level.
Analyze and advise on the development of the Most Efficient
NR-1.06 x
Organization (MEO)
NR-1.07 Provide input to develop milestones x
NR-1.08 Oversee HRO input and provide guidance on MEO methodology x
NR-1.09 Establish A-76 study timelines ACSIM
NR-1.10 Approve timeline ACSIM
NR-1.11 Identify standardized PDs x Work with management to identify standard PDs
NR-1.12 Prepare PDs as necessary x
NR-1.13 Classify PDs x
NR-1.14 Participate in planning and strategy meetings for initial decision x
NR-1.15 Analyze and provide cost comparison (initial decision) FMD
Notify appropriate officials of initial decision; i.e. political leaders,
NR-1.16 x
MACOM, union(s), etc.
NR-1.17 Assist management by preparing appropriate notifications x
NR-1.18 Brief workforce on initial decision x
NR-1.19 Prepare for BBA process x
NR-1.20 Notify appropriate officials of final decision x
NR-1.21 Assist management by preparing appropriate notifications x
NR-1.22 Brief workforce on final decision x
NR-1.23 Process BBAs x
NR-1.24 Advise affected employees on their rights and explain the process x
NR-3 GENERAL RESHAPE ACTIVITIES (Common Tasks Applicable to BBA, TOF, and A-76)
NR-3.01 Identify and forecast reshape requirements for activity x
Identify and forecast reshape requirements for Army-wide This could come from a variety of HQs for reshape
NR-3.02 ACSIM
organizations Army-wide e.g. IMA, CFSC, HQDA
Serve on steering committee, participate in planning and strategy
NR-3.03 x
meetings
NR-3.04 Provide input to HRO as needed throughout the process x HRO keeps CHRA NAF HRD informed
Develop/deliver to managers standardized BBA training as
NR-3.05 x
necessary
NR-3.06 Analyze potential personnel impact x
NR-3.07 Analyze financial impact of options FMD
NR-3.08 Advise management on reshape options x
NR-3.09 Provide decision on selected option(s) x
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NAF Human Resources Page 103
Integrated Definition (IDEF) Model/Task Listing
REORGANIZATION
TASK OWNERS
(NOTE: Installations where there is no NAF HRO
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
or where the NAF employees are not serviced by
CPAC
EMPL
MGR
CRP
another NAF HRO the CPAC assumes the tasks
OTHER TASK listed here under NAF HRO.)
TASK # TASK OWNER COMMENT
Most actions involving Unions will be done for NAF at
the local level. Those issues that affect APF
NR-3.10 Coordinate with union(s) and negotiate issues x
employees under UFM will be taken with the National
Unions first.
Assist management in preparing and conducting workforce
NR-3.11 x
briefing
Assistance provided by CPAC, if needed (CPAC may
NR-3.12 Conduct workforce briefings on reshape action x
also conduct briefings)
Assist during workforce briefings as Human Resources subject
NR-3.13 x
matter expert
NR-3.14 Develop reshape plans with management x
NR-3.15 Provide input to CHRA NAF HRD on plan of action x With coordination of Regional Director
Provide employee and manager guidance on the BBA process
NR-3.16 x
throughout the reorganization
NR-3.17 Provide input for preparing media release(s) x
NR-3.18 Identify need for new Unit Identification Codes (UIC) x
NR-3.19 Request new UIC(s) x
NR-3.20 Create new UIC(s) if needed and notify HRO upon completion x
Coordinate with appropriate officials and forward to HRO
NR-3.21 x
organizational data for position organizational address (POA)
NR-3.22 Build POA x
NR-3.23 Confirm POAs are complete and accurate x
NR-3.24 Submit RPAs for all actions to HRO x
NR-3.25 Process required actions x
NR-4 RESHAPE WORKFORCE/BBA
NR-4.01 Working with management develop local milestones for reshape x
Establish BBA timelines to identify requirements to meet
NR-4.02 x
regulatory compliance
NR-4.03 Approve timeline x
Establish ground rules in coordination with management and
NR-4.04 x
unions
NR-4.05 Identify abolishments and/or new positions x
NR-4.06 Identify individuals with retirement eligibility x
NR-4.07 Notify employees with reemployment rights if impacted by BBA x
NR-4.08 Complete final reports, i.e., VERA and/or VSIP, BBA, etc. x
Receive BBA procedural appeal, grievance, or complaint and
NR-4.09 x
identify appropriate representative to respond
Respond to appeals, grievances or complaints related to NAF
NR-4.10 x
HRO action, as appropriate
Respond to appeals, grievances or complaints related to HRO
NR-4.11 COMMANDER
action, as appropriate
NR-4.12 Verify and update personnel data x
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NAF Human Resources Page 104
Integrated Definition (IDEF) Model/Task Listing
REORGANIZATION
TASK OWNERS
(NOTE: Installations where there is no NAF HRO
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
or where the NAF employees are not serviced by
CPAC
EMPL
MGR
CRP
another NAF HRO the CPAC assumes the tasks
OTHER TASK listed here under NAF HRO.)
TASK # TASK OWNER COMMENT
NR-4.13 Prepare a draft BBA, if requested x
NR-4.14 Send copy of draft BBA to CHRA x
NR-4.15 Develop notice of expected separation if required x In coordination with management
NR-4.16 Deliver notice of expected separation x
NR-4.17 Submit VERA or DSR request to HQDA CPP for approval x
NR-4.18 Forward VERA or DSR request to EBB x
NR-4.19 Inform HRO of approved / disapproved VERA request x
Review vacancies on a case by case basis for possible placement
NR-4.20 x
of surplus employees
NR-4.21 Develop VERA and/or VSIP instructions and ground rules x
NR-4.22 Open VERA and/or VSIP window DOD
NR-4.23 Brief employees on VERA and/or VSIP x
NR-4.24 Accept VERA and/or VSIP applications x
NR-4.25 Submit VERA and/or VSIP report if required x
NR-4.26 Determine VERA and/or VSIP eligibility x
NR-4.27 Calculate VSIP pay x
Approve and/or disapprove DSR, VERA and/or VSIP individual
NR-4.28 x
requests
NR-4.29 Prepare and issue approval and/or disapproval VSIP notices x
NR-4.30 Maintain DSR, VERA and/or VSIP audit trail x
Provide notification of cost to management for use of DSR or
NR-4.31 x
VERA
NR-4.32 Funds are transferred to EBB to pay DSR and VERA x
NR-4.33 Funds are placed in retirement account x
NR-4.34 Perform retirement counseling and annuity estimates x
NR-4.35 Create and forward separation RPA x
NR-4.36 Process retirements RPAs x
NR-4.37 Process resignations x
NR-4.38 Develop BBA package and coordinate action with FMD x
Provide BBA notification through CHRA to HQDA if less than 50
NR-4.39 x
projected separations
NR-4.40 Notify Department of Labor if 50 or more projected separations x
NR-4.41 Notify appropriate officials on progress of the BBA process x
HQDA will be available to assist in Union
NR-4.42 Consult and/or negotiate with unions if necessary x
Negotiations if requested
This should be done with management and all
NR-4.43 Provide BBA briefings to workforce x
affected employees in a town hall type meeting
NR-4.44 Identify and submit abolished positions to HRO x
NR-4.45 Create and submit RPAs for all vacancies to HRO x
NR-4.46 Classify new positions x
NR-4.47 Participate in conducting BBA x x
NR-4.48 Calculate severance pay estimate x
NR-4.49 Prepare BBA notices in coordination with the management x
NR-4.50 Review BBA notices x
3ec3e1e8-30ea-4518-861e-a124bd51ef21.xls
NAF Human Resources Page 105
Integrated Definition (IDEF) Model/Task Listing
REORGANIZATION
TASK OWNERS
(NOTE: Installations where there is no NAF HRO
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
or where the NAF employees are not serviced by
CPAC
EMPL
MGR
CRP
another NAF HRO the CPAC assumes the tasks
OTHER TASK listed here under NAF HRO.)
TASK # TASK OWNER COMMENT
NR-4.51 Obtain signature on BBA Notices x
Assemble BBA notice packages to include all attachments,
NR-4.52 x
making copies, etc.
Notify appropriate officials (EEO, managers, unions, etc.) of BBA
NR-4.53 x
impact
NR-4.54 Prepare reemployment list and BBA reports x
NR-4.55 Deliver BBA notices to manager x
NR-4.56 Deliver BBA notice to employee, with HRO participation x
NR-4.57 Obtain and forward receipted copy of BBA notice to HRO x
NR-4.58 Receive employee signed notification and forward to HRO x
NR-4.59 Counsel employees on BBA, RPL and other outplacement benefits x
NR-4.60 Prepare final BBA reports x
NR-4.61 Set pay and pay based on final BBA offer (if any) x
NR-4.62 Process BBA Actions x
NR-5 RESHAPE WORKFORCE/TRANSFER OF FUNCTION
NR-5.01 Determine if proposed action meets criteria for transfer of function x
Advise NAF HROs on DA policy determination of TOF x
NR-5.02 Identify positions to be transferred x
Advise management, coordinate with union(s), and inform CHRA
NR-5.03 x
NAFHRD on TOF
NR-5.04 Identify impacted personnel x
NR-5.05 Advise management on results of TOF x
NR-5.06 Establish milestones for TOF IMA
NR-5.07 Advise all involved HROs on milestones x
NR-5.08 Coordinate with gaining HRO(s) Losing HRO
Establish TOF timelines in coordination with management, FMD,
NR-5.09 x
and/or EBB
NR-5.10 Approve timeline x
NR-5.11 Prepare TOF notification/approval request package x
NR-5.12 Conduct TOF briefing x
NR-5.13 Counsel employees x
Develop canvas notice, if required (whole function is not being
NNR-5.14 x
moved)
NR-5.15 Obtain and forward receipted copy of TOF notices to HRO x
NR-5.16 Receive employee acceptance/declination and forward to HRO x
In coordination with HRO determine actions based on employees'
NR-5.17 x
decisions
Notify appropriate officials (EEO, managers, unions, etc.) of TOF
NR-5.18 x
impact
NR-5.19 Counsel affected employees x
NR-5.20 Develop final notices x
3ec3e1e8-30ea-4518-861e-a124bd51ef21.xls
NAF Human Resources Page 106
Integrated Definition (IDEF) Model/Task Listing
REORGANIZATION
TASK OWNERS
(NOTE: Installations where there is no NAF HRO
HQDA CPP
CHRA NAF
NAF HRO
NAF EBB
or where the NAF employees are not serviced by
CPAC
EMPL
MGR
CRP
another NAF HRO the CPAC assumes the tasks
OTHER TASK listed here under NAF HRO.)
TASK # TASK OWNER COMMENT
Assemble TOF notice packages to include all attachments, making
NR-5.21 x
copies, etc.
Deliver final TOF notices to affected employees with HRO
NR-5.22 x
assistance
NR-5.23 Obtain and maintain receipted copy of TOF notice x
NR-5.24 Process TOF actions x
NR-5.25 If required, execute BBA tasks x
Determine if adverse action is required and if so proceed with
NR-5.26 x
LMER procedures
Notify gaining HRO of employees with reemployment rights under
NR-5.27 x
the transferred function
3ec3e1e8-30ea-4518-861e-a124bd51ef21.xls
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