Sample Cash Register Balancing Templates - PDF

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Sample Cash Register Balancing Templates - PDF Powered By Docstoc
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                                     Index



Numerics                               automatic recall of transactions, turning off 116

1099-MISC forms 422                    B
A                                      backorders
                                             current availability of items 191
A/P. See accounts payable                    tracking 190
A/R. See accounts receivable                 tracking on purchase orders 198
accounting                                   tracking on sales orders 196
    accrual basis 29                   balance sheet accounts, described 64
    cash basis 29                      balance sheet, described 30, 54, 160
accounts                               balances, opening 54
    adding 64                          balancing. See reconciling
    adding subaccounts 74              base unit of measure, defining 318
    adding to chart of accounts 74     bill of materials
    asset 135, 144                           adding labor to 308
    credit card 135                          editing 310
    described 58                       billing customers
    editing 73                               using invoices 168
    equity 135                               using statements 166
    liability 135, 152                 billing statements 166
    pre-fill for vendors 117           bills
    purchase order 295                       due 238
    registers for 119, 121                   entering 235
    transferring money between 124           inventory, entering for 299
accounts payable 13, 233                     paying 238
accounts receivable 171                      paying credit card 140
accrual basis bookkeeping 29                 recording payments 241
adjusting inventory 301                      unpaid 233
assembly items 304                           when to use 233
    adding labor to 307                BMP 433
    building finished goods 312        bookkeeping methods
    creating 309                             accrual basis 29
    entering build point 311                 cash basis 29
assets                                 building, finished goods 312
    accounts, described 144
    depreciation 147
    described 28
    fixed 155




                                                                                      507
C                                                customers
                                                     adding 59
cash back, from deposits 218                         adding new 76
cash basis bookkeeping 29                            described 58
cash flow forecast reports 235                       down payments 208
cash sales receipts                                  generating statements for 166, 185
     displaying 165                                  invoicing based on time 411
     price levels on 180                             list of 76
     saving in PDF 167                               opening balances 59
     when to use 165                                 prepayments 208
Centers                                              price levels 179
     described 17                                    taxable 337
     Report 257                                  Customers & Jobs list
charges, entering credit card 135                    described 76
chart of accounts                                    expanding 100
     adding subaccounts 74                       customizing
     automatically created accounts 56               forms 431
     described 27, 72                                graphs 280, 285
     editing 72                                      invoices 431
     purchase orders 295                             layouts 440
     setting up 56                                   lists 91
checks                                               reports 260
     assigning to expense accounts 117
     handwritten, entering 122                   D
     payroll, writing 369                        debit and credit columns, viewing 31
     preparing for nonemployee time worked 427   deposits
     writing 115                                      cash back 218
clients. See customers                                handling 216
Coach 22                                              making 213
columns, reports 254                                  payroll taxes 377
company                                          depreciation
     described 38                                     entering transaction 151
     sample data file 6                               tracking 147
     setting up 39                               discrepancies, locating while reconciling 130
converting units of measure 327                  double-entry accounting 31
credit cards                                     down payments 208
     entering charges 135                        duplicating, estimates 393
     paying bills 140
     reconciling 138                             E
     reimbursable expenses 137                   EasyStep Interview 39
credit memos                                     e-mail, sales forms 79
     price levels on 180                         Employee Center, described 20, 83
     saving in PDF 167                           employees
currencies, multiple 461                             adding 83, 365
current assets, examples of 144                      assigning to pay schedules 364
current liabilities, examples of 152                 default information for payroll 357
custom fields                                        list of 83, 354
     adding to lists 91                              paying 369
     for items 95                                    payroll information for 353
     uses for 91                                 equity, described 28
Customer Center, described 18, 76
customer types, described 64




508
                                                                             I n d e x


estimates
     creating invoices from 395
                                          H
     described 385                        handwritten checks, entering 122
     duplicating 393                      help, onscreen 32
     finding 392                          hiding
     making inactive 401                      details on invoices 435
     reports on 398                           Open Window list 16
     saving in PDF 167                    Home page
     status of 400                            described 21
     turning on 385                           icons on 21
     writing 390                              workflow diagram 21
exercise file 6
exiting QuickBooks 35                     I
expense accounts                          icon bar, described 17
     described 64                         income accounts, described 64
     payroll 373                          income and expense, graphs 278
                                          income statement, described 30
F                                         installing, sample data file 6
fields                                    inventory
     adding to lists 91                        adjusting 301
     custom for items 95                       bills for 299
     moving 441                                converting units of measure 327
     order of 436                              creating assembly items 309
     width of 445                              current availability 191
finding, transactions 392                      entering products into 290
finished goods                                 finished goods 313
     building 312                              parts 290
     effects on inventory 313                  pending builds 314
     selling 314                               receiving 297
     setting up to track 308                   tracking finished goods 304
     tracking 304                              using assembly items 305
fixed assets, described 147                    using group items 304
foreign currencies 461                    inventory assemblies
forms                                          adding labor to 307
     changing field order 436                  building finished goods 312
     customizing 431                           disassembling 314
     described 13, 431                         entering build point 311
     displaying customized 439                 pending builds 314
     e-mailing 79                         invoice letters 183
     sales 163                            invoices 168
     saving in PDF 167                         creating 168
                                               creating from estimates 395
G                                              creating from sales order 190
GIF 433                                        creating from sales orders 188
graphic formats supported for logos 433        customizing 431
graphs                                         displaying 164
    creating 278                               entering mileage on 411
    customizing 280, 285                       entering time on 411
    described 278                              price levels on 180
    details, viewing 282                       printing 170
    income and expense 278                     progress billing 395
    types of 278                               saving in PDF 167
group items 304                                saving recurring 172
                                               templates for 167
                                               when to use 163
                                          item list 174



                                                                                    509
items                                         lists
    adding 66                                     chart of accounts 72
    assigning units of measure 326                combining 101
    choosing between group and assembly 304       customers & jobs 76
    creating 174                                  customizing 91
    deleting 104                                  deleting items 104
    described 58, 66, 169                         described 14, 71
    fixed assets 155                              employee 83, 354
    inventory, entering 290                       inactive items on 104
    making inactive 104                           items 174
    nonemployee 423                               managing 97
    payroll, adding 351                           memorized transaction 173
    received, bills for 299                       merging items on 101
    receiving inventory 297                       Payroll Item 352
    sales tax 333                                 Payroll Schedule 361
    service 174                                   printing 107
    showing current availability 191              renaming items 103
    tracking time 423                             sales tax codes 336
    using inventory assembly 305                  sorting 97
                                                  vendors 87
J                                             loans
jobs                                              payments, recording 158
     adding 60, 387                               tracking 152
     reports on 422                           logos, graphic formats supported 433
     status of 61, 400
journal entries, viewing 31
                                              M
JPEG 433                                      manufacturer’s part numbers, described 96, 291
justifying accounts. See reconciling          markup, entering default percentage 305
                                              measure sets
L                                                 assigning to items 326
labor, adding to assembly items 307               described 326
Layout Designer, described 431, 440           memorized sales, recalling 173
layouts, customizing 440                      memorizing
letters                                           reports 266
     editing 454                                  sales forms 172
     invoice 183                              menu bar, described 17
     sample 450                               merging, list items 101
     writing 451                              Microsoft Excel 271
liabilities, described 28                     mileage
liability accounts                                entering into QuickBooks 410
     adding 152                                   transferring to invoices 411
     described 152                            money, transferring between accounts 124
line items                                    moving, fields on forms 441
     creating 174                             multiple currencies 461
     described 169                            multiple price levels 177
     entering 169                             multiple shipping addresses 78
                                              multiple units of measure
                                                  mode, described 318
                                                  setting up 318

                                              N
                                              nonemployees
                                                 paying for time worked 422
                                                 preparing checks for time worked 427
                                                 recording time worked 425




510
                                                                                     I n d e x


O                                              preferences
                                                   described 45
onscreen, help 32                                  estimates 385
open windows, managing 16                          payroll 351
opening balance equity account 160                 progress invoicing 385
opening balances, entering 54                      sales tax 48
ordering products 293                              setting up 45
other current asset accounts, setting up 145   prepayments 208
overpayments, entering 206                     price levels
owners, paying for time worked 422                 associating with customers 179
                                                   entering new 177
P                                                  on sales forms 180
partial payments on invoices 203                   using multiple 177
partners, paying for time worked 422           prices, rounding 178
payables. See accounts payable                 printing
paychecks                                          lists 107
    printing stubs 373                             paycheck stubs 373
    writing 369                                    reports 269
payments                                           status stamps on forms 434
    down payments 208                          products
    in full, recording 201                         bills for 299
    loan 158                                       damaged 301
    overpayments, entering 206                     entering 290
    partial, entering 203                          ordering 293
    payroll taxes 376                              receiving 297
    prepayments 208                                samples 301
    receiving 165, 201                         profit and loss statement, described 30
    recording bill 241                         progress invoicing
    sales tax 345                                  described 395
payroll                                            preferences for 385
    depositing taxes 377                           reports on 398
    described 349                              projects. See jobs
    employee information 353                   proposals. See estimates
    expenses, reports on 374                   purchase orders
    how QuickBooks calculates 350                  creating 293
    items, adding 351                              reports on 296
    liability, reports 376                         saving in PDF 167
    paying taxes 376                               tracking backorders 198
    schedules, setting up 360
    turning on 351                             Q
    writing checks 369                         QuickBooks
Payroll center, described 20                       Coach 22
Payroll Item list 352                              described 12
payroll items, adding 352                          sample data 6
Payroll Schedule List 361                      QuickReports
payroll schedules                                  customizing 253
    assigning to employees 364                     when to use 250
    described 360                              quitting QuickBooks 35
    running 369                                quotes. See estimates
    setting up 360
pending builds in inventory 314                R
Portable Document Format (PDF)                 receipt for cash sales. See cash sales receipts
    saving forms in 167                        receivables. See accounts receivable
    saving reports in 262




                                                                                                 511
reconciling
     accounts 126
                                            S
     credit card accounts 138               salaries
     described 126                               employee 422
     locating discrepancies 130                  nonemployee 422
     undoing previous reconciliations 130        preparing checks 427
recording bill payments 241                 sales forms
registers                                        choosing a format 167
     accounts payable 234                        described 163
     accounts receivable 171                     filling in 167
     bank account 119                            memorizing 172
     described 15, 121                           price levels on 180
     editing transactions in 121                 recalling memorized 173
     how they work 121                           saving in PDF 167
     opening 119                                 types of 167
     sales tax payable 344                       when to use 163
reminder statements 185                     sales orders 50
Reminders window 238                             creating 188
renaming, list items 103                         creating invoices from 190
reorder point, described 292                     invoicing against 188
Report Center 257                                saving in PDF 167
report columns                                   tracking backorders 196
     adding 253                             sales receipts. See cash sales receipts
     moving 254                             sales reports 262
reports                                     sales tax
     balance sheet comparison 259                applying to sales 339
     columns 253, 254                            assigning to customers 337
     customizing 253, 260                        code list 336
     described 249                               described 332
     details, viewing 264                        grouping 334
     estimates 398                               how QuickBooks handles 332
     job 422                                     items, setting up 333
     memorizing 266                              liability reports 342
     payroll expenses 374                        paying 345
     payroll liabilities 376                     rates 333
     preset 256                                  register for payables 344
     printing 269                                revenue reports 344
     profitability 422                           setting up default 336
     progress invoices 398                       tracking 48, 332
     project 422                                 turning on 48
     purchase orders 296                         what you owe 342
     QuickReports 250                       sample data file
     sales 262                                   installing 6
     sales tax liability 342                     restoring 71
     sales tax revenue 344                  service items
     saving in PDF 262                           creating 174
     sending to Microsoft Excel 271              creating for subcontractors or owners 423
     templates for 266                      setting up
     time by job 420                             chart of accounts 56
     time tracking 419                           QuickBooks. See EasyStep Interview
     types of 256                                your business 39
restoring company data 71                   shipping addresses, multiple 78
retained earnings account 160               showing Open Window list 16
revenue, sales tax 344                      single unit of measure mode, described 316
rounding prices 178                         sorting lists 97
                                            start date, choosing 53
                                            statements 166, 185


512
                                                                               I n d e x


status stamp, suppressing printing 434       tracking
stock (inventory)                                assets 144
     entering 290                                backorders 190
     ordering 293                                bills 234
     receiving 297                               credit card transactions 135
subaccounts                                      debts 152
     adding to chart of accounts 74              depreciation 147
     creating 74                                 fixed assets 155
subcontractors, paying for time worked 422       loans 152
                                                 other expenses 145
T                                                payroll 349
tax                                              payroll expenses 373
     liabilities, tracking 373                   payroll liabilities 373
     paying 376                                  sales tax 48, 332
     rates, setting up 333                       time 405
tax agencies                                 transactions
     paying 345                                  credit card 135
     setting up 333                              depreciation 151
templates                                        editing in registers 121
     for sales forms 167                         entering past 68
     reports 266                                 historical 68
     sales and purchase forms 431, 432           marking as cleared 127
TIFF 433                                     Transactions tab, described 20
time                                         transferring money 124
     data, entering 406                      turning off, automatic recall 116
     data, viewing 421                       turning on
     invoicing for 411                           payroll 351
     recording employee 408                      sales tax 48
     recording nonemployee 425                   units of measure (multiple) 319
     tracking 405                                units of measure (single) 317
time by job report 420
time tracking
                                             U
     described 405                           undeposited funds, account for 216
     entering time data 406                  unit of measure set, described 318
     invoicing customers 411                 units of measure
     nonemployees 422, 425, 427                  assigning to items 326
     options for tracking 406                    base unit 318
     reports 419                                 converting 327
     turning on 405                              described 315
     uses for 405                                measure sets 318
     using timesheets 408                        modes 315
Timer (Pro and Premier), using 407               on sales forms 327
timesheets                                       setting up multiple mode 318
     filling out 408                             setting up single mode 316
     recording employee time on 408          unpaid bills 233

                                             V
                                             Vendor Center, described 19
                                             vendor types, described 64
                                             vendors
                                                adding 62, 87
                                                auto-recall expense account 117
                                                described 58
                                                opening balances 62




                                                                                      513
W
width of fields, changing 445
windows, viewing multiple 16
writing
    checks 115
    payroll checks 369




514

				
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Description: Sample Cash Register Balancing Templates document sample