Refund Request Lettter to Attorney by ebo18309

VIEWS: 49 PAGES: 63

Refund Request Lettter to Attorney document sample

More Info
									        BHARAT SANCHAR NIGAM LIMITED



                            BID DOCUMENT

                          Tender For
                 Laying of PLB Pipes/Coils by
             Trenchless Technology/Open trenching
                    and Carrying out Other
                    Associated OFC Works

Tender No. W-3220/1 DTD:-09-08-07

Section_________________________________________________________________

Issued to________________________________________________________________



      Name of SSA : Srinagar

      Issued By:


                       Divisional Engineer (Plg)
                     O/o.General Manager Telecom
                           Srinagar SSA
                     CTO Complex, Srinagar 190 001




                                      0                    Signature of tenderer & seal
                          FORMAT OF CERTIFICATE


               “I ______________________S/O _____________________________________

________________________R/O__________________________________________________

___________________________ hereby certify that none of my relative(s) as defined in the

tender document is/are employed in BSNL unit as per details given in tender document. In case

at any stage, it is found that the information given by me is false / incorrect, BSNL shall have

the absolute right to take any action as deemed fit/without any prior intimation to me”.




                                                                    Signature of Contractor




                                                1                         Signature of tenderer & seal
               TABLE OF CONTENTS

Section                   Contents

               Techincal Bid Document

I         Notice Inviting Tender

II        Bid Form

III       Tender’s Profile

IV        Instruction to Bidders

V         General (Commercial) Condition of the Contract

VI        Special Conditions of Contract

VII       Scope of Work and Jurisdiction of Contract

VIII      Agreement

IX        Construction Practice for HDD

X         Letter of Authorization for Attending BID Opening

XI        List of Document to be Submitted along with BID

XII       Work Order cum Completion Report



                             2               Signature of tenderer & seal
                          Bharat Sanchar Nigam Limited
                          Bharat Sanchar Nigam Limited
                       (A Government of India Enterprise)
                   Office of General Manager Telecom District
                               SRINAGAR-190 001

                       NOTICE INVITING TENDER
              TENDER FOR OF CABLE CONSTRUCTION WORKS


NIT NO: W-3220/1                   dtd 09-08-2007

       Properly sealed Percentage Rate tenders (Packing PVC tape/sealing wax) are invited for
    and on behalf of Bharat Sanchar Nigam Limited by the General Manager,Srinagar
    SSA,J&K Circle for laying PLB pipes/OF Cable drawing on following OFC routes by
    Trenchless Technology and open trenching method as applicable and carrying out other
    associated works.

1. Eligible Bidders:

    i The tenderer should be enlisted with BSNL under category of A1/A/B or having
       experience of 10 km of OFC works in BSNL/MTNL/ any other PSU in the last five
       years.
    ii Either he should own HDD machine in his/her name/in the name of the firm or should
       have HDD machine on lease. The machine should be of 10 tons or above pullback
       capacity and should be able to bore up to 200 Meters or more in a single stretch.

             The following documents should be submitted to DE (PLG) % GMTD,
       Srinagar before the issue of tender document.

    i Enlistment certificate of contractor/ Firm or experience certificate, duly attested by
        Notory public/ Gazetted officer
    ii Original Document such as commercial invoice, bill of lading, custom bill of entry,
        custom clearance receipt etc. to verify the ownership of HDD machine of required
        capacity (in case of those who own HDD machine) or lease deed not older than date of
        issue of NIT.
    iii. Proprietorship/ partnership deed obtained from judiciary level.
        All the above documents along with the others as mentioned in tender document should
        be submitted in technical bid also.

       NOTE : The contractors/ bidders will be bound to produce the original documents as
mentioned
       above at the time of tender opening.
                                             3                        Signature of tenderer & seal
2.     Description of Work:
 S     Name of the         Approx.        Estimated     Cost of bid   Bid security        Time of
No     City & work       work to be     cost of work     document       (EMD)           completion
                           done            in Rs.           (Non         in Rs.
                                                        refundable)
                                                           in Rs.
                                                                                       40 days for
      Srinagar                                                                         each work
                         25.0 Kms
1     Division                            43,00,000         500       1,07,500
                          +/- 25%
      Section-I

      Srinagar          25.0 Kms                                      1,07,500         40 days for
2     Division          +/- 25%           43,00,000         500                        each work
      Section-II
      Baramulla         25.0 Kms                                      1,07,500         40 days for
3     Division          +/- 25%           43,00,000         500                        each work
      Section-III
      Baramulla         25.0 Kms                                      1,07,500         40 days for
4     Division          +/- 25%           43,00,000        500                         each work
      Section-IV
      Pulwama           25.0 Kms                                      1,07,500         40 days for
5     Division          +/-25%            43,00,000         500                        each work
      Section-V
      Ananthnag         25.0 Kms                                      1,07,500         40 days for
      Division          +/-25%                                                         each work
6                                         43,00,000         500
      Section-VI


3. Period of contract       :        As specified in the Tender document.

4. Mode of payment for tender:       Tender document can be purchased by paying cost of
   document / Bid security           bid document in form of D/D drawn in favour
                                     of Accounts Officer (cash) , BSNL % GMTD, Srinagar
                                     payable at Srinagar. Bid security is to be paid in the form
                                     of Crossed Demand Draft issued by a scheduled bank, drawn
                                     in favour of Accounts Officer (Cash) BSNL, %GMTD,
                                     Srinagar, payable at Srinagar.

                                               4                       Signature of tenderer & seal
5. Address for obtaining the :        Tender document containing detailed description of
   tender document                    work terms and conditions can be obtained from
                                      DE (Plg) %GM TD, CTO Bldg, BSNL, Srinagar,J&K
                                      Circle or downloaded from our website
                                      www.jandk.bsnl.co.in

6. Date of start of sale of    :      17-8-07 on all working days
   tender document                    Between 11:00 hrs to16:00 hrs


7. Last date and time for issue:         30-08-07
  of tender document                    Time up to 16.00 Hrs

8. Last date and time for submission: 31 -08-07
  of completed tender document       Time up to 13.00 Hrs by registered/speed post/tender box

9. Place of submission of      :      Chamber of DE(Plg), %GMTD,Srinagar
   tender document

10. Date and time of opening of       :      31-08-07
    tender                            At 14.00 hrs in the chamber of DE(Plg), Srinagar

       A contractor will not be awarded more than two sections.
    Tender will not be accepted/received after expiry of due date and time. If it happens to
    be a holiday on any of the dates above, next working day will be applicable.



        It may be noted that if there is any discrepancy in NIT & Tender document,
    the terms and condition in the tender document will prevail.

      General Manager,BSNL,Srinagar SSA reserves the right to reject any or all
   tenders without assigning any reason and also reserves the right to distribute the work
   among more than two contractor.

     For any clarification the prospective bidders can contact the DE(Plg) % GM TD,
   Srinagar,J&K State on Telephone No 0194-2452656.




                                                           Deputy General Manager(P&A)
                                                          % General Manager,BSNL,Srinagar




                                                5                         Signature of tenderer & seal
                                      SECTION II

                                       BID FORM


    Tender No.                                                     Dated:-

    To

                               The General Manager,Telecom
                               Sinagar SSA

    Dear Sir,

    Having examined the conditions of contract and specifications including the receipt
of which is herby duly acknowledged, we, undersigned, offer to execute the work of
laying multiple PLB Pipe laying by Horizontal Directional Drilling method in
conformity with said drawings, conditions of contract and specifications as may be
ascertaining in accordance with the schedule of prices attached herewith and made part
of this Bid.
We undertake, if our Bid is accepted, we will execute the work in accordance with
specifications time limits and terms and conditions stipulated in the tender document.
If our Bid is accepted, we shall submit the securities as per the conditions mentioned in
the contract.
We agree to abide by this Bid for a period of 120 days from the date fixed for Bid
opening (Qualifying Bid) and it shall remain binding upon us and may be accepted at any
time before the expiry of that period.
Until a formal agreement is prepared and executed, this Bid together with your written
acceptance thereof in your notification of award shall constitute a binding contract
between us.
Bid submitted by us is properly sealed and prepared so as to prevent any subsequent
alternation and replacement.

Dated:-------/-------/------

                                                    Signature & Seal
                                                    of Authorised Signatory in Capacity


of Duly authorized to sign the Bid for and on behalf of ………………………


Witness……………………….
Address……………………….
Signature………………………
                                        6                        Signature of tenderer & seal
                                          SECTION III


3                                    TENDERER’S PROFILE
                                                                                 Passport size
                                                                                 Photograph of the
                                                                                 tenderer/authorized
3.1    General:                                                                  Signatory holding
                                                                                 Power of attorney
3.1.2 Name of the tenderer / firm / Company ………………………….                          (Duly attested)

3.1.2 Name of the person submitting the tender whose Photograph is
      Affixed Sri / Smt …………………………………………………
      (In case of Proprietary/ Partnership firms, the tender has to be signed
      by Proprietor/ Partner only, as the case may be)

3.1.3 Address of the tendrer

       ……………………………………………………………………………………………
       ………
       ……………………………………………………………………………………………
       ………
       ……………………………………

3.1.4 Telegraphic                    Address

       ………………………

3.1.5 Tel. No. (With STD Code)

(O) ………………………(Fax) ………………………(R) …………………….


3.1.6 Registration & incorporation Particulars of the firm:

       i)     Proprietorship
       ii)    Partnership
       iii)   Private Limited
       iv)    Public Limited


(Please attach attested copies of documents of registration / Incorporation of your firm /
Company with the competent authority as required by business law).

                                                 7                         Signature of tenderer & seal
3.1.7      Name      of           Proprietor/Partners/Directors
           ……………………………………………………………………..
           ……………………………………………………………………..
           ……………………………………………………………………..
           ……………………………………………………………………..

3.1.8      Tenderer’s     bank,    its    address       and   his   current       account
No.

                                         …………………………………………..

                                         …………………………………………..

3.1.9   Permanent Income Tax number, Income Tax Circle
        ………………………………………………….

        (Please attach a copy of the Income Tax Return)

3.1.10 Infrastructural capabilities:

3.1.10.1Details of the machine

               a. Make

               b. Model No. & Serial No.

               c. Capacity

3.1.10.2 Whether Capable of drilling 200 mts length at a stretch

           (Please attach certificate from manufacturer of the machine)

3.1.10.3 Whether the machine is readily available.

3.1.10.4 If yes, whether owned or hired.

3.1.10.5 Licensing details.

           (Please attach a copy of license)

3.1.10.6 Other machines like Trucks, Water tanker, sensors for detecting underground utilities or

         obstacles to be listed out.
                                                    8                     Signature of tenderer & seal
Type of vehicles                                               Registration No.
…………………………………….                                                ……………………………
…………………………………….                                                ……………………………
…………………………………….                                                ……………………………
…………………………………….                                                ……………………………
…………………………………….                                                ……………………………
…………………………………….                                                ……………………………

Note: Please furnish the above details separately for each machine available with the bidder.

3.1.11       Details of Technical and supervisory staff:
3.1.11.1     Name of the supervisor:
3.1.11.2     Qualification:
3.1.11.3     No. of years of experience:
3.1.11.4     Details of the previous HDD works out


                   Quantity in                                        For which
    S.No.                              Year            Place                              Reference
                     Kms                                             organisation
        a.
        b.
        c.
        d.

I/We hereby declare that the information furnished above is true and correct.


Date:

Place:
                                                                  Signature & Seal of
                                                               Tenderer/Authorised Signatory


                                                                       (With Name)




                                                  9                          Signature of tenderer & seal
                                   Section IV



4.      Instruction to Bidders


4.1     INTRODUCTION:

4.1.1 DEFINITIONS

a.      President of India:       The President of India means the President of India
and his successors.


b.      Government of India:      The Government or Government of India shall mean
the President of India.
c.      The BSNL means Bharat Sanchar Nigam Limited, the company with Board of
Directors and Chairman & Managing Director, with Head Quarters at New Delhi.


        All references of:
        Department
        General Manager
        Deputy General Manager
        Divisional Engineer
        Sub Divisional Engineer
        Junior Telecom Officer
        Chief Accounts Officer
        Junior Accounts Officer


Including other officers in the BSNL, whatever designations assigned to them from time
to time, who may be the in-charge of direction, supervisions, testing, acceptance and
maintenance including their successor(s) in the office appearing in various clauses shall
be    taken to mean the BSNL, an enterprise under the Ministry of Commutations,
Government of India.

                                       10                        Signature of tenderer & seal
   c.     The General Manager means the General Manager Telecom , BSNL,Srinagar or his
succeessors.
   d.     The Deputy General Manager means all the Deputy General Managers Telecom in
   Srinagar SSA
   e.     The Divisional Engineer means all the Divisional Engineers of Srinagar SSA in
   charge of U/G cable works and their successors.
   f.     Representatives of the Divisional Engineer means the Officer and Staff of the
   Srinagar SSA deputed by the Divisional Engineer concerned for supervising the works etc.
   g.     The jurisdiction of GM TD, Srinagar: The jurisdiction of GMTD ,Srinagar means
   full SSA of Kashmir Valley consisting of 12 Revenue Districts under his control for
   Telecom Administration and service.
   h.     Engineer-in-charge: The Engineer-in-charge means the Engineering Officer
   nominated by GMTD,Srinagar to supervise the work, under the contract (Minimum
   Sub-Divisional Engineer level Officer).
   i.     Site Engineer: Site Engineer shall mean an SDE of BSNL who may be placed by the
   DGM(Plg) / DE(Plg) concerned as in-charge of the work at site at any particular period.
   j.     A/T Unit: A/T Unit shall be mean Acceptance and Testing Unit of the BSNL.
   k.     A/T Officer: An Officer authorized by DGM T&D New Delhi to conduct A/T.
   l.     Contract: The terms contract means, the documents forming the tender and
   acceptance thereof and the formal agreement executed between the competent authority on
   behalf of CMD,BSNL and the contractor, together with the documents referred to therein
   including these conditions, the specifications, designs, drawings and instructions issued from
   time to time, by the engineer in-charge and all these documents taken together shall be
   deemed to form one contract and shall be complementary to one another. In the contract, the
   following expressions shall unless the context otherwise requires have the meanings, hereby
   respectively assigned to them. The expression works or work shall unless there be something
   either in the subject or context repugnant to such construction, be construed and taken to
   mean the works by virtue of the contract contracted to be executed whether temporary or
   permanent, and whether original, altered substituted or additional.
   m.     Contractor: The contractor shall mean the individual, firm or company, whose
   tender is accepted, undertaking the works and shall include the legal personal representative


                                               11                        Signature of tenderer & seal
of such individual or the persons composing such firm or company or the successors of such
firm or company and the permitted assignees of such individual, firm or company.
   n. Works: The expression “Works” shall unless there be something either in the
   subject or context repugnant to such construction be construct and taken to mean the
   work by or by virtue of       the contract contracted to be executed whether temporary or
   permanent and whether original,     altered, substituted or additional.
   o.        Schedule(S): Schedule(s) referred to in these conditions shall mean the relevant
   schedule(s) or the standard schedule of rates mentioned in the document.
   p.        Site: The site shall mean the land/or other places on into or through which work
   is to be executed under the contract or any adjacent land, path or street through which the
   work is to be executed under the contract or any adjacent land, path or street which may
   be allotted or used for the purpose of carrying out the contract.
   q.        Normal Time or Stipulated Time: Normal time or stipulated time means time
   specified in the work order to complete the work.
   r.        Extension or Time: Extension of time means the time granted by the BSNL to
   complete the work beyond the normal time or stipulated time.
   s.        Date of Commencement of Work: Date of commencement of work means the
   date of actual; commencement of work or 3rd day from the dare of issue of work order,
   whichever is earlier.
   t.        Due date of completion: Due date of completion shall be the date by which the
   work shall be completed at site including clearance of site.
   u.        Duration of completion of work: The duration of completion of work or
   completion time shall be time specified in the work order plus extension of time granted,
   if any.
   v.        Excepted risk: Excepted risk are risk due to war (whether declared or not),
   invasion, act of foreign enemies, hostilities, civil war, rebellion, revolution, insurrection,
   military or usurped power, any of government damages from aircraft, acts of God, such
   as earthquake, lightening and unprecedented floods and other causes over which, the
   contractor has no control and the same having been accepted as such, by the Accepting
   Authority or causes solely due to use or occupation by the government of the part of the
   work, in respect of which a certificate of completion has been issued.


                                            12                          Signature of tenderer & seal
4.2      ELIGIBILITY OF BIDDERS:
      The invitation of bid is open to a registered company/Firm/Contractor with Central
Government /state Government organizations.
      4.2.1   While bidding the tenderer should have at least one machine at his disposal which
              should be of 10 tons or above pullback capacity and should be able to bore up to
              200 Meters in single stretch from 50 mm dia to 200 mm dia.
      4.2.2   The tenderer seeking tender for other cities in addition to this ,should own
              independent HDD machine for each city in his/her name/in the name of the firm
              or should have HDD machine on lease.
      4.2.3   The successful bidder may be allotted works in more than one location
              simultaneously for which the bidder should be capable of organizing addition
              machines and resources for simultaneous working.
      4.2.4   The tenderer should have one supervisor with minimum qualification of diploma
              in Civil Engineering in his establishment.
      4.2.5   The bidder has to apprise himself of the laws/rules/regulations of the Area of
              work in the Municipal Corporation and other local bodies and abide by such
              laws/rules/ regulations concerning his work. Any lapses on this account may lead
              to panelize and prosecution for which the contractor will be solely responsible.
4.2.6    THE BID DOCUMENTS:
         BID DOCUMENTS:
The HDD works to be carried out, goods required, bidding procedures and contract terms are
prescribed in the Bid Documents. The Bid Documents include:


4.3.1    Qualifying Bid:
      4.3.1.1 Notice inviting Tender
      4.3.1.2 Bid Form
      4.3.1.3 Tenderer’s Profile
      4.3.1.4 Instruction to Bidders.
      4.3.1.5 General (Commercial) Condition of the contract
      4.3.1.6 Special Conditions of Contract


                                               13                        Signature of tenderer & seal
4.3.1.7 Scope Conditions of Contract
4.3.1.8 Material Security Bond Form
4.3.1.9 Agreement (Sample)
4.3.1.10 Letter of Authorization for Attending Bid Opening




      4.3.1.11 List of Documents to be submitted along with the Qualifying Bid
      4.3.1.12 Rates of Empty Cable Drums
4.3.2 Financial Bid:
      4.3.2.1 Schedule of rates --- for HDD work including Manholes work
      4.3.2.2 Financial Bid form
The bidder is expected to examine all instructions, forms, term and specifications in the
bid documents. Failure to furnish all information required as per the Bid Documents or
submission of bids not substantially responsive to the Bid Documents in every respect
will be at the bidder’s risk and shall result in rejection of the Bid.


4.4     QUERIES ON BID DOCUMENTS:
A prospective bidder, requiring any clarification of the Bid Documents shall notify the
BSNL in writing or by fax or cable at the BSNL’s mailing address to any request for
clarification of the Bid Documents, which it receives not later than 7 days prior to the
date for the opening of the Bids. Copies of the query (without identifying the source)
and the clarifications by the department shall be posted in the web form to all the
Bidders.


4.5     AMENDMENT OF THE DOCUMENTS:
      4.5.1 At any time, prior to the date of submission of Bids BSNL may, for any reason
      whether suo motto or in response to a clarifications requested by a prospective
      Bidder, modify the Bid Documents by amendments.


      4.5.2The amendments shall be notified in writing or by telex or FAX to all
      prospective Bidders on the department and these amendments will be binding on
      them.

                                          14                             Signature of tenderer & seal
       4.5.3In order to afford prospective Bidders reasonable time to take the amendment
       into account in preparing their Bids, BSNL may, at its discretion extend the deadline
       for the submission/opening of Bids suitably.


4.6      PREPARATION OF BIDS
4.6.1 Cost of Bidding:


The Bidder shall bear all costs associated with the preparation and submission of the Bid.
The department, will in no case, be responsible or liable for these costs, regardless of the
conduct or outcome of the Bidding progress.




4.7      DOCUMENT ESTABLISHING BIDDER’S ELIGIBILITY AND
         QUALIFICATIONS:
The bidder shall furnish, as part of his bid documents establishing the bidder’s eligibility,
the following documents:
i)       Bid Security with accordance to clause no. 4.8
ii)      Tender document(s), in original, duly filled in and signed by tenderer or his
         authorized representative along with seal on each page. All correction and
         overwriting must be initialed with date by the tenderer or his authorized
         representative.
iii)     The registration of the firm, Authenticated copy of partnership deed in case of
         partnership firm & from A issue by Registrar of firm or Article and Memorandum
         of Association along with certificate of incorporation in case of company.
iv)      Bid form, duly filled in, as per section II.
v)       Tenderer’s profile, duly filled in , as per section II.
vi)      Original Power of Attorney in case person other than the tenderer has signed the
         tender document.
vii)     List of qualified experienced personnel, who are working for the tenderer, who
         will be deployed for the work.
viii) Ownership/Lease deed of HDD Machine.

                                             15                     Signature of tenderer & seal
    ix)        Experience Certificate as mentioned in N.I.T.
    x)     Non relationship certificate.




4.8 BID SECURITY:
    4.8.1 The bidder shall furnish, as part of his bid, a bid security (EMD) for an amount
               shown in the tender. No interest shall be paid by the department on the bid security
               for any period, who so ever.
    4.8.2 The bid security is required to protect BSNL against the risk of bidders conduct,
               which would warrant the security’s forfeiture, Pursuant to para 4.8.7.
    4.8.3 Bid Security shall be paid in the form of Crossed Demand Draft issued by a
               scheduled       bank       drawn              in       favour         of        Accounts
               Officer(Cash)%GMTD,BSNLSrinagar , payable at Srinagar.
    4.8.4 A bid not secured in accordance with para 4.8.1 & 4.8.3 shall be rejected by BSNL
               as non responsive.
    4.8.5 The bid security of the unsuccessful bidder will be refunded as promptly as
               possible but not later than 30 days after the expiry of the period of bid validity
               prescribed by BSNL.
    4.8.6 The successful bidder’s bid security will compulsorily be converted to part
               performance security deposit in accordance with clause Section V, clause 5.5.
    4.8.7 The bid security shall be forfeited.
          4..8.7.1.1 If a bidder withdraw his bid during the period of bid validity specified in
          the bid document or
          4.8.7.2 If the bidder makes any modifications in the terms and conditions of the
          tender before acceptance of the tenderer, which are not acceptable to the department
          or
         4.8.7.3 In case of successful bidder, if the bidder fails:
               i) To sign the agreement in accordance with section IX.


    4.9           BID PRICES:
         4.9.1    The bidder shall give the total composite price inclusive of all levies and taxes,
         packing, forwarding, freight and insurance in case of materials to be supplied and

                                                  16                           Signature of tenderer & seal
       inclusive of all taxes and levies in case of works to be executed. The contractor shall
       be responsible for transporting the materials, to be supplied by BSNL (from their
       located store) or otherwise to execute the work under the contract, to site at his/her
       own cost. The costs of transportation are subsumed in the standard schedule Rates and
       therefore no separate charges are payable on this account. The offer shall be form in
       Indian Rupees.
       4.9.2     Prices shall be quoted by the bidder as percentage below / above / at par the
       schedule of rates given in (Financial Bid). Prices quoted other than specified place
       shall not be considered.


       4.9.3     The price quoted by the bidder shall remain fixed during the entire period of
       contract shall not be subject to variation on any account. A bid submitted with an
       adjustable price quotation will be treated as non-responsive and rejected.
        4.9.4     Discount, if any, offered by the bidder shall not be considered unless they are
        specifically indicated in the schedule of rates (financial Bid). Bidders desiring to
        offer discount shall therefore modify their offers suitably while quoting and shall
        quote clearly net price taking all such factors like Discount, free supply, etc., into
        account.


4.10    PERIOD OF VALIDITY OF BIDS:
        Bid shall remain valid for 240 day from date of opening of the bid (Qualifying Bid).
        A BID VALID FOR A SHORTER PERIOD SHALL BE REJECTED BY
        BSNL AS NON-RESPONSIVE.
        4.10.1     BSNL reserves the right to request the lowest 3 bidders as per read out list
        on the opening day to extend the bid validity for a period of further 120 days and the
        bidder has to necessarily extend the bid validity. Refusal to extend the bid validity
        will result in forfeiture of the bid security. A bidder accepting the request and
        extending the bid validity will not be permitted to modify his bid.


4.11   SIGNING OF BID:




                                              17                        Signature of tenderer & seal
           4.11.1 The bidder shall submit, as a part of his bid, the bid document (in original)
duly    signed on each and every page, establishing the conformity of his bid to the bid
documents of all the works to be executed by the bidder under the contract.
        (Note: The tenderer is advised to keep a photocopy (at his own cost) of the bid
       documents for his own reference.)


        4.11.2       The bid shall contain no inter-lineation, erasures or overwriting except as
        necessary to connect errors made by the bidder in which case such corrections shall be
        signed with date by                the person or persons signing the bid.
4.12    SUBMISSION OF BIDS:
           4.12.1 Method of preparation of bid:
        Bid for each tender should be submitted in three envelopes mentioning title on the top of
        the cover placed inside a main cover, These envelopes should contain the following:




                                                     Containing Bid Security as mentioned in
             First             Bid Security
                                                                      the NIT
                                                     Containing documents as per clause 4.7 of
            Second            Qualifying Bid
                                                          Section IV except bid security
                                                     Rates duly quoted by the tenderer in the
            Third              Financial Bid
                                                          prescribed format at Annexure


        On all these envelopes the name of the firm whether “Bid Security” OR “Qualifying”
        OR “Financial” bid must be clearly mentioned and should be properly sealed (with
        sealing wax/Packing PVC tape). These envelopes are to be placed inside an outer
        envelope and properly sealed (With sealing wax/Packing PVC tape).


        The tenders which are not submitted in above mentioned manner shall be
        summarily rejected.


           4.12.2 All envelopes (3 inner & one outer) must bear the following:
Tender for PLB Pipe laying and Horizontal Directional Dilling method in Srinagar SSA.
                                                18                        Signature of tenderer & seal
Name of the Section


                  “NOT TO OPEN BEFORE DUE DATE OF TENDER


             (Tender No……………………………………………………….)”
             4.12.3 The tender will be bound by all terms, conditions & Specifications as
          detailed in the tender document.


             4.12.4 Any tender with conditions other than those specified in the tender
          document is liable to be summarily rejected. No modification by the contractor in
          any of the conditions will be permitted after the tender is opened.




          4.13 SUBMISSION OF BIDS:


             4.13.1 Tenders should be dropped in person in the tender box placed in the
          chamber of Divisional Engineer (AHQ), %. The Deputy General Manager, Telecom
          Project, Jammu before the closing date & time of tender, as mentioned in NIT. The
          tenderer will have to ensure the delivery of the bids at the correct address. The
          department shall not be held responsible gor delivery of bid to the wrong address.
          The split of the tender box will be sealed immediately after the specified time for
          receipt of tender. Any tender presented in person after the sealing of box will not be
          accepted by the Deputy General Manager, Telecom Project, Jammu or by any of the
          subordinates will not be allowed to be deposited in the tender box.
             4.13.2 Postponement of Tender Opening: Whether it is considered necessary
          to postpone the opening date of tenders, quick decision must be taken and
          communicated to the tenderer who have purchased the tender documents and shall be
          at least one day before the original date of opening. The reasons for postponing the
          tender shall be recorded in writing. Such notice of extension of date of opening shall
          also be put up on the notice board and also published in the newspapers in which
          original NIT have been published. If the date of opening of bids id declared as

                                              19                         Signature of tenderer & seal
   holiday, the bids will be opened on the next working date at the same time and
   venue.
       4.13.3 The Government of India if subsequently, declares date fixed for opening
   of bids as holiday, the revised schedule will be notified. However, in absence of such
   notification, the bids will be opened on next working day, time and venue remaining
   unaltered.


4.14 LATE BIDS:
       4.14.1 Tenders will not be received after the specified time of closing of the
   tender and the same shall be rejected and returned unopened to the bidder. It is the
   sole responsibility of the tenderer that he should ensure timely Submission of tender.


4.15   MODIFICATIONS AND WITHDRAWAL OF BIDS:
       4.15.1 The bidder may modify or withdraw his bid after submission and before
   opening, provided that the intimation is deposited by the bidder in a properly sealed
   envelope (with Wax/Packing PVC tape) in the tender box, before the schedule time
   & date for closing of tender.


   4.15.2 No bid shall be modified subsequent to the deadline for submission of bids.




4.16   BID OPENING AND EVALUATION
   4.16.1 OPENING OF BIDS BY BSNL


   4.16.1.1 BSNL shall open the bids in the presence of bidders of his authorized
representatives who choose to attend, at 1400 Hrs. on due date. The bidder’s
representative who are present, shall sign an attendance register. The bidder shall submit
authority letter to this effect before they are allowed to participate in the bid opening (A
format is given in section-X)
   4.16.1.2      A maximum of two (2) representatives for any bidder shall be
 authorized and permitted to attend the bid opening.


                                        20                         Signature of tenderer & seal
   4.16.1.3     The bids shall be opened in the following manner:


   4.16.1.3.1 The bid opening committee shall count the number of bids and assign
serial numbers to the bids. For example, if 10 tenders have been received the bids shall
be numbered as 1 of 10, 2 of 10 etc. All the members and TOC shall initial on the outer
envelops of all the bidds with date.


4.16.1.3.2 The envelopes containing the tender offer not properly sealed, shall not be
opened and shall be rejected outright. Closing the cover by gum, will not be treated as
sealed cover. The reasons for not opening such tender offers shall be recorded on the
face of the envelope and all the members of bid opening committee shall initial with
date.


4.16.1.3.3 First the outer envelope containing the three envelopes be opened. The bid
opening committee shall initial on all three envelopes with date.


4.16.1.3.4 Among these three envelopes, the envelope marked “BID SECURITY” shall
be opened first and examined.


4.16.1.3.5 The bidder who have submitted proper bid security as per tender document,
their “QUALIFYING BID”, shall be opened and papers/documents submitted by the
bidder shall be examined and recorded by the TOC. After opening the qualifying bid, all
the documents contained therein shall be serially numbered and signed by the bid
opening committee members.
4.16.1.3.6 After recording of the “Qualifying Bid” the TOC will place all the Financial
bids submitted by the bidder in an envelope and will seal it with a wax for keeping in
safe custody.


4.16.1.4   The financial Bid shall be opened in the following manner:
   4.16.1.4.1 The envelope marked “Financial Bid”, will be opened only for qualified
   tenders in “Qualifying Bid”.


                                        21                          Signature of tenderer & seal
4.16.1.4.2 The date and time of opening of “Financial bid” shall be conveyed to all
the bidders who have qualified in qualifying bid and their representatives shall be
allowed to attend the financial bid opining.
4.16.1.4.3   After opening the “Financial Bid the bidder’s name, bid prices,
modifications, bid withdrawals and such other details as BSNL, at its discretion, may
consider appropriate, will be announced at the opening.
4.16.1.4.4 In case there is discrepancy in figures and words in the quote, the same
shall be announced in the presence of participant but the court in words shall prevail.


4.17   CLARIFICATION OF BUDS BY BSNL
To assist in examination, evaluation and comparisons of bids, BSNL may, at its
discretion ask the bidder for clarification of its bid. The request for its clarification
and its response shall be in writing. However, no post bid clarification at the
imitative of the bidder shall be entertained.


4.18   RELIMINARY EVALUATION:


4.18.1 BSNL shall evaluate the bids to determine whether they are complete,
whether any computational errors have been made, whether required sureties have
been furnished, whether the documents have been properly signed and whether the
bids are generally in order.


4.18.2 If there is discrepancy between words and figures, the amount in words shall
prevail. If the Contractor does not accept the correction of the errors, his bid
shall be rejected.




4.18.3 Prior to the detailed evaluation, BSNL will determine the substantial
responsiveness of each bid is one which conforms to all the terms and conditions of
the bid documents without deviations. BSNL’s determination of bid’s responsiveness
is to be based on the contents of the bid itself without recourse to extrinsic evidence.


                                     22                         Signature of tenderer & seal
   4.18.4 A bid determined as substantially non responsive will be rejected by BSNL
   and shall not subsequent to the bid opening be made responsive by the bidder by
   correction of the non-conformity.




   4.18.5 BSNL may waive any mirror infirmity of non-conformity or irregularity in a
   bid which does not constitute a material deviation, provided such waiver dose not
   prejudice or affect the relative ranking of the bidder.


4.19 EVALUATION             AND        COMPARISION            OF      SUBSTANTIALLY
      RESPONSIVE BIDS:
4.19.1 BSNL shall evaluate in detail and compare the bids previously determined to be
substantially responsive.


4.19.2 The evaluation and comparison of responsive bid shall be on the percentage
deviation (above/below/at/par) offered and indicated in schedule of rates of the bid
documents.




4.19.3 SELECTION CRITERIA
4.19.3.1 Two contractors will be approved but maximum of four contractors can be
selected from the Technically qualified list based on their Financial Bid rating.


4.19.3.2 Total two Bidders will be approved in each tender and allotment of work will be
in the ratio of 60% & 40 % to L-1 & L-2 respectively on the lowest approved rates. If L-
2 refuses to accept the rate of L-1, in that case the whole work will be awarded to L-1.
Since the work is to be completed on top priority, if any contractor may be given to the
other contractor so that work will be completed in time.

4.19.3.3 In case a rate quoted by two or more contractor is same, the criteria on for
selection depend on the quantum of experience of past 5 years. i.e., from 01.04.2001 to
31.03.2006 based on the documents submitted along with the bid.

4.19.3.4 General Manager Telecom Srinagar SSA reserves the right to accept or
reject any tender or all tenders and the right to the float the tender without assigning any
reasons. The BSNL also does not bind itself to accept the lowest offer. The BSNL also

                                        23                         Signature of tenderer & seal
reserves the right to distribute the work and award the contract to any number of
contractors, as and when required.

   4.20    CONTACTING BSNL

4.20.1 No bidder shall try to influence BSNL on any relating to bid, from the time of bid
opening till the time of contract is awarded.

4.20.2 Any effort by the bidder to modify his bid influence BSNL in the BSNL’s bid
evaluation, bid comparison or the contract award decision shall result in the rejection of
the bid.



   4.21    AWARD OF CONTRACT:

4.21.1 BSNL shall consider award of contract only to those eligible Bidders whose offer
have been found technically, commercially and financially acceptable.

4.21.2 The contract against the tender is for 240 days may be extended to one year’s
requirement and the terms and conditions of this tender shall be operative for a period of
one year from the date of signing of agreement between the department and the
contractor.

4.22BSNL’S RIGHT TO VARY QUANTUM OF WORK:

       BSNL, at the time of award of work under the contract, reserves the right to
decrease or increase the work by up to 25% of the total quantum of work specified in the
schedule of requirements without any change in the rates or other terms and conditions.

4.23BSNL’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL
     THE BIDS:
        BSNL reserves the right to accept or reject any bid and to annual the bidding
process and reject all bids, at any time-so-ever and without thereby incurring any liability
to the affected bidder or bidders on the offer to the successful bidder.

4.24ISSUE OF LETTTER OF INTENT:

4.24.1 The issue of letter of intent shall constitute the intention of BSNL to enter into the
contract with the bidder. Letter of intention of BSNL to enter into the contract with the
bidder. Letter of intent will be issue as offer to the successful bidders.

4.24.2 The bidder shall with in 21 days of issue of letter of intent, give his acceptance.

4.25SIGNING OF AGREEMENT:

4.25.1 The signing of agreement shall constitute the award of contract on the bidder.

                                         24                         Signature of tenderer & seal
   4.25.2 As soon as the tender is approved by the competent authority, the bid security
   deposited by the successful bidder shall be compulsory concerted into the
   performance security deposit, which will be held by the department till the
   completion of warranty period.

   4.26 ANNULMENT OF AWARD:

       Failure of the successful bidder to comply with the requirement of clause 4.25
   shall constitute sufficient ground for the annulment of the award and forfeiture of the
   bid security in which event, BSNL may make the award to any other bidder at the
   discretion of BSNL, or call for new bids.


NOTE:- As soon as the approval is Conveyed, the successful
bidders has to take the permission and BT bill from the
Municipal Corporation/PWD/Forest/R&B/Beacon/Other local
authorities for the said BT bill etc. Road Restoration where
ever applicable is to be done by the contractor at his
Restoration authorities.




                                       25                        Signature of tenderer & seal
                                      SECTION V

         5. GENEREL (COMMERCIAL) CONDITIONS OF THE CONTRACT:

        5.1 APPLICATION:

        The General Conditions shall apply in contracts by BSNL for the execution of
        Horizontal Boring Works.

        5.2 STANDARDS:
        The works to be executed under the contract shall confirm to the standards prescribed
        in the Horizontal Boring Works under clause 7.3

        5.3 PRICES:

        5.3.1Prices charged by the contractor for the works performed under the contract
        shall not be higher from the prides quoted by the contractor in this bid.

        5.3.2Price ones fixed will remain valid for the period of contract. Increase and
        decrease of taxes/duties will not affect the price during this period.


        5.4 SUBCONTRACTS:

        The contractor shall not assign, sub contract or subject the whole or any part of the
        works covered by the contract, under any circumstances.

        5.5 SECURITY:

5.5.1 Material Security :-
     a) The successful tenderer will have to deposit material security as mentioned in scope
        of work , subject to a minimum of rupees Two lakhs in the form of Bank Guarantee
        in the favour of Accounts Officer (cash ) o/o G.M.T. BSNL Srinagar issued by a
        nationalized scheduled bank and payable at Srinager. The material security will bea
        non-interest bearing deposit for any period what so ever.
     b) The contracr at any point of time will not be issued stores costing more than
        ,material security by the Engineering in charge. If due to any reason more store have
        to be issued to the contractor , than the material security will be enhanced. In this
        regard the decision of the G.M. BSNL Srinagar shall be final and binding.
     c) The proceeds of the material security shall be payable to the company as a
        compensation for any loss resulting form the contractor failure to handle properly
        the material issued to him under the contract.
     d) The material security shall be released / refunded in a fortnight from the date of the
        payment of the last final bill of the work under the contract of final settlement of
        material account whichever is later on production of “ no due certificate “ from
        “Engineer-in –charge. “

5.5.2       Performance Security:
                                           26                         Signature of tenderer & seal
5.5.2.1The contractor shall permit BSNL, at the time of making any payment to him for
work done under the contract, to deduct such sum in addition to the sum already deposited as
security deposit (due to conversion of bid security ), an amount to the tune of 7.5% of
running bills/Final bill.

5.5.2.2The proceeds of the performance security shall be payable to BSNL as compensation
for any loss resulting from the contractor’s failure to complete its obligations under the
contract.

5.5.2.3The performance security shall be refunded after expire of warranty period of last
work executed provided there are no recoveries to be made arising. Out of poor quality of
work, incomplete work and/ or violation of any terms and conditions of the contract as
stipulated in the bid document.

5.5.2.4 No interest will be paid to the contractor on the security deposit.

    5.6 IMLEMENTATION OF STATUTORY CONDITION OF LABOUR LAWS:

          Labour Laws are to be followed by the contractors. As per the
   existing one of the guidelines. As per the provision of EPF & Misc.
   Provisions Act. 1952 & Employees Provident Fund Scheme 1952, EPF is to
   be deducted for each labour engaged by the contractors. For this the
   contractor shall have to take EPF code from the EPF/RPF Commissioner
   and do necessary deductions.

         To implement the said statutory requirements, the contractor should
   be registered with EPF/RPF Commissioner. They would have to furnish an
   undertaking that with in seven days of the close of every month, they will
   submit a statement showing recoveries of contribution in respect of
   employees with the certificate that the same deposited with PE
   Commissioner.

         To comply the above provisions, each claim bill of contractors must
   accompany the i) The list showing the details of labourers/ employees
   engaged ii) the amount of wages paid to such labourers/ employees for the
   duration in question iv) amount of EPF contributions (both employer’s &
   employees contribution) for the duration of engagement in question, paid to
   the EPF Authorities v) copies of authenticated documents of payments of
   such contribution to EPF authorities and vi) a declaration from the
   contractor’s regarding compliance of the conditions of EPF Act. 1952.

   5.6     (a)     Issue of work Order and Time Limit


                                             27                         Signature of tenderer & seal
Work order format is at Section – XII.

56.(a).1 Time frame for carrying out the works
               The contractor is expected to carry at least 200mts of DD including pipe
laying and attend works in a day.

5.6(a).2 The Survey of the full route to carried out by the contractor for any underground
utilities, in proposed routes. This should be done at a rate of 1 Km per day.

5.6(a).3 The total time allowed to carry out the HDD will be calculated as below.

5.6(a).3.1 Mobilization of resources                1 day.

5.6(a).3.2 Survey of Routes                         1 Km/ day

5.6(a).3.3 HDD                                      200mts/ day

The work order will be issued indicating the dates of commencement & completion of
work order as per the above time schedule.

   5.6(a).4 The work order shall be issued by the Divisional Engineer in-charge of cable
   construction works after examining the technical and planning details of the works to
   be executed.

   5.6(a).5 If due to any reason partial work order is to be issued then the same shall be
   issued with the approval of an officer not below the rank of DGM.

   5.6(a).6 The Divisional Engineer shall mention the limit to execute the work order
   after seeing the quantum of work and store available position.

   5.6(a).7 BSNL reserves the right to carry or modify the scope of work stipulated to
   be carried out against the work order in the event of change of plan necessitated on
   account of technical reasons or in the opining of the work order issuing authority or
   the Area Manager/DGM, the contractor is not executing the work at the required
   pace.


 5.7EXTENSION OF THE TIME LIMIT:

5.7.2 GENERAL

   5.7.2.4     The performance of the Contractor will be monitored on 30 days basis.
   The total OFC work will be uniformly distributed on the total No. of days available
   for the completion of the project as is specified in tender document. If the work done
   by the contractor during the 1st 30 days is not in proportion (for example if the total
   route K.M is 30 and time for completion is 3 months then in 1st 30 days, 10 Km. of
   work should be done) and is less, then the penalty of 2% of the total estimated cost of
   the work will be levied on the contractor. However, the contractor can make up the
                                         28                       Signature of tenderer & seal
   shortfall in next 30 days and if so the penalty levied in the 1st month will be waived
   off. Similar procedure will be applied for next 30 days. But in last and final month if
   there is any shortfall then the penalty will be 2% of the estimated cost multiplied by
   No. of months less in completion of work.

   This clause is in addition to other terms and conditions of the tender and will not
   affect them in any way.

   Proportionate work not done in 30 days due to reasons beyond the time control of
   contractor such as natural calamities, law & order situation etc. will not be accounted
   for this clause.

   5..7.1.2 In each work order, issuing authority shall specify the time allowed for
   completion of work consisting with the magnitude and urgency of work. The time
   allowed for carrying out the work is to be strictly observed by the contractor and
   shall be reckoned from third day from the date of issue of work order.

   5.7.1.3 In as much as “the time being deemed to be the essence of contract”.
   Throughout the stipulated period of contract, the work is to be proceeded will all due
   diligence on the part of the contractor.




5.7.2   Application for Extension of Time and Sanction of EOT:

5.7.2.1 There may be some hindrances, other than covered under force measure while
execution of work and in such cases the contractor shall apply in writing. To the
Engineers-in-charge of occurrence of hindrance. The Engineer-in-charge shall forward
the request to the competent authority (an officer of the rank of JAG level in-charge of
the cable construction work) with his detailed report and photocopy of the hindrance
register, within three days of receipt of request from the contractor. The completion of
work on certain conditions. He shall exercise such powers if the following conditions are
specified.

5.7.2.1.1The application contains the ground(s), which hindered the contractor in
execution of work.

5.7.2.1.2The Engineer-in-charge is of the opinion that the grounds shown for extension
of time are reasonable.


5.7.2.2 The competent authority shall consider the request keeping all the facts and
circumstances in view and shall grant extension of time, if in hid opinion, there are
reasonable and sufficient grounds for granting such extension and the reasons for delay
are not ascribable to the contractor.

                                       29                        Signature of tenderer & seal
      5.7.2.3 The competent authority may also grant extension of time for completion of work
      in cases where reasons for delay are ascribable to the contractor, but such extensions of
      time shall be with L D charges as per clause dealing with penalty for delays in execution
      of works. The extension of time with L D charges shall be issued under the signature of
      JAG level Telecom Officer competent to grant the extension of time.


      5.7.2.4 The competent authority shall grant EOT with time period for completion of
      work expressly mentioned the sanction of the competent Authority of EOT shall be
      issued under the signature of the Engineer in-charge.

      5.7.2.5 If the competent authority is of the opinion that the grounds shown by the
      contractors are not reasonable and sufficient and declines to grant the extension of time,
      the contractor cannot challenge the soundness of the opinion by reference to arbitration.
      The decision of the competent authority on period of extension of time or refusal for
      extension of time shall be final and binding on the contractor.

 5.7.3   Grant of Extension of Time without Applications:

      5.7.3.1 There are at times, practical difficulties like non-availability of materials, delay in
      providing permission / right of way etc. reason of which are ascribable to the department.
      In such cases, the Engineer in-charge with the approval of competent authority to
      sanction EOT, may issue extension of time suo moto without waiting for constrictor to
      make an application for EOT, Entry of hindrances shall be made in the Hindrance
      Register. BSNL will however, not be liable to the contractor for any losses or damages,
      costs, or expenses that the contractor may in any way sustain/ suffer due to delay in
      making the above available.


5.8     Measurement of Lengths and Profiles of strata and Protection:
      5.8.1 The contractor shall sign all the measurement recorded in the measurement book.
      This will be considered as an acceptance by the contractor, of measurement recorded in
      the MB. In case contractor fails to attend at the measurement or fails to countersign or to
      record the difference within a week, than in any such events, the measurements taken by
      Engineer-in-charge or by the subordinate as the case may be/shall be final and binding
      on the contractor and the contract or shall have no right to dispute the same.

         5.8.2 Divisional Engineer, before passing the bill for selection covered by each set
         of measurement, may carry out test check. The contractor shall provide the necessary
         assistance of labour for re-opening of trench for test check by the Divisional
         Engineer. Separate payment shall not be made to the contractor for excavation of
         such test checks. However, such test pits shall not be more than 10% of the HDD
         work.

         5.8.3   Measurement of work of total cable pulling through pipe/duct will be taken

      5.8.4 INSPECTION AND QUALITY CONTROL:

                                                30                         Signature of tenderer & seal
   5.8.4.1     It is imperative that the contractors are fully conversant with the HDD
   work and shall be fully equipped to carry out the work in accordance with
   specification. The contractors are expected and bound to ensure quality in HDD
   works in accordance with specifications laid down. The contractor shall engage
   adequate and experienced supervisors to ensure that works are carried out as per
   specifications and with due diligence and in a professional manner. The contractor
   shall satisfy himself/themselves that the work conforms to the quality specifications
   before offering the same to A/T wing for Acceptance and testing.
   5.8.4.2      An assessment of extent of interest shown by the contractors in executing
   the works with requisite quality shall be recorded and used in evaluating the
   contractor’s performance rating (CPR).

   5.8.4.3    All works at all times shall be opened to inspection of the department The
   contractor shall be bound , if called upon to do so, the works for inspection without
   any extra payment

   5.8.4.4    Site Order Book: The site order book is one of the primary records to be
   maintained by the JTO/SDE supervising the work during the course of execution of
   works. The noting made by officers as well as contractors, will form as basis for
   operations of many contractual clauses. The contractor shall remove all the defects
   pointed BSNL in prescribed format. The contractor or their authorized
   representatives shall also be at liberty to note their difficulties etc. in these books.
   The site order books shall invariably be consulted at the time of making final
   payments to the contractor.

5.8.5`Testing and acceptance testing:

   5.8.5.1    The work shall be deemed to have been completed only after the same has
   been accepted by the A/T Officer. The contractor shall make test pits at the locations
   desired by A/T Officer for conducting test checks without any extra payment. The
   contractor shall restore the pits after test measurements to original shape. The
   contractor shall be responsible to provide test measurements tools and testers for
   conducting various tests.



5.8.5.2 Scope of acceptance and testing : The purpose of acceptance and testing is to
verify integrity of measurements and quality of work done. The A/T Officer shall not be
responsible for recording of measurements for the purpose of billing and contractual
obligations. However, if the measurements taking by A/T Officer are found to be lesser
than the measurements recorded by the officer responsible for recording the
measurements, the measurements taken by A.T. Officer shall prevail without prejudice to
any punitive action against the contractor as per provisions of the contract and the officer
recording the measurements. The contractor shall be obligated to remove
defects/deficiencies pointed out by the A/T Officer without any additional cost to the
department.


                                        31                         Signature of tenderer & seal
   5.8.5.3 The contractor shall provide labour, for digging of test pits and other necessary
   infrastructure for carrying out the A/T work. No extra payment will be made for the
   digging of test pits. Contractor is also responsible to get clear and from A/T unit.


5.9 AUDIT AND TECHINICAL EXAMINATION:

   5.9.1 BSNL shall have the right to cause an audit and technical examination of the
   work and the final bills of the contractor including all supporting vouchers, abstract etc.
   to made after payment of the final bill and if as a result of such audit and technical
   examination any sum is found to have been overpaid in respect of work done by the
   contractor under the contract and found not to have been executed, the contractor shall be
   liable to refund the amount of overpayment and it shall be lawful foe BSNL to recover
   the same from him in the manner prescribed in clause with the heading payment of bills,
   or in any other manner legally permissible and if it is found that the contractor was paid
   less than what was due to him under the contract in respect of any work executed by him
   under it, the amount of such under payment shall be duly paid by BSNL to the
   contractor.

   5.9.2 Provided that BSNL shall be entitled to recover any sum overpaid, nor the
   contractor shall be entitled to payment of any sum paid short where such payment have
   been agreed upon between the Divisional Engineer or his subordinate officer on one
   hand and the contractor on the other under any term of the contract permitting payment
   for work after assessment by the DGM or his subordinate officer.


   5.9.3 Any sum of money due and payable to the contractor (including security deposit
   refundable to him) under this contract may be appropriate by BSNL for the payment of a
   sum of money arising out or under any other contract made by the contractor with
   BSNL.

5.10 PAYMENT TERMS:

   5.10.1 Procedure for preparation and settlement of bills.
   5.10.1.1 The work order shall contain work of one or more HDD. As stated earlier the
   work has to be organised in such a way so that the cables are available for release of
   connections at the earliest and in line with this thinking the contractor should carry out
   the works in a systematic manner. All items of work involved in this unit of work shall
   be completed in all respects before preferring the bills for the work. The provision of
   running bill has been made to make it easy for the contractor to manage his cash flow
   and to complete the work contractor to manage his cash flow and to make it easy for the
   contractor to manage his cash flow and to complete the work systematically and
   preparation of running and final bills is enumerated as under:



      5.10.1.2 Procedure for Preparation, Processing and Payment of Running bills:
      The Contractor shall prepare the running bills in triplicate ensuring execution of part
                                           32                        Signature of tenderer & seal
 work in its completeness as envisaged above, correctness of rates and quantum of
 work and submit the bills to S.D.E in-charge of work. The bills shall be prepared
 accurately and as per measurements recorded in the measurement book and after
 acceptance and testing of all the items involved in the work. The contractor should
 submit the running bill within 10 days of acceptance and testing. The S.D.E in-
 charge shall record the certificate on the running bill that the site order books have
 been consulted before signing the running bills. This would enable the S.D.E to
 ensure whether the defects pointed during execution have been rectified or not. The
 S.D.E in-charge of work shall scrutinize the bills and accord necessary certificates
 and submit the running bills with the documents as mentioned below to the
 Divisional Engineer, in-charge of work.
        First copy of bill with first copies of measurement sheets of measurement
           book and A/T reports. (Payable Copy)
        Second copy of bill with second copies of measurement sheets of
           measurement book and A/T reports. (Not for Payment)
        Third copy of the bill with photocopies of measurement sheets and A/T
           reports. (Not for Payment)

 5.10.1.3 The work section of planning cell shall process the bills in estimate net
 work and scrutinize the bills vis-a-vis work order issued, sanctioned provisions in the
 estimate etc. The bill shall be passed, after necessary scrutiny by works section, by
 the officer competent to pass the bill. Against any running bill, payment to the extent
 of only 90% shall be made which shall be treated as an security Deposit and statutory
 taxes applicable to contractor gives a stamped receipt for the amount, if the bills are
 not pre-receipted, details of all the bills shall be entered into contract’s ledger by
 work section of the planning cell.

 5.10.1.4 In exceptional cases where work required for preferring a running bill can
not be completed within reasonable time due to non-availability of stores or any other
reason and where the department is responsible for delay, the concerned DGM may
permit payment of running bill (prepared without completing the work end to end for
that unit of work) to the extent of 70% so that the contractor does not face resource
crunch. Such payment shall be treated as an advance payment to the contractor like
any other running bills.

5.10.1.5 Procedure for preparation, processing and payment of final bill: The
contractor shall prepared the final bill in triplicate after completion of the entire work
entrusted against the work order & acceptance and testing of all the works entrusted
against the work order & acceptance and testing of all the works and submit the same
to S.D.E in-change of work within 30 days of acceptance and testing and payments
shall be made within one month. (As per M O C’s recent directive). The final bill
shall be prepared for all the measurements of all items involved in execution of
complete work order. The contractor shall prepare the final bill containing the
following details:

      The bill for all the quantities as per Measurement at the approved rates.
      Adjustment of amount received against running bills.

                                      33                         Signature of tenderer & seal
       Adjustment of Performance security deposited and statutory taxes already
        recovered
       Store reconciliation statement furnishing account of stores received against the
        work order and returned to the designated Store go-down as surplus with
        requisite verification form store in-charge/S.D.E in-charge of work.
       Letters of grant of E.O. T(s) if work could not be completed within stipulated
        time
       Six sets of bound documentation.
       Details of empty cable drums cost of which needs to be recovered from the bill
        if not deposited by the contractor to the store intact.




    5.11.1 PROCEDURE FOR PAYMENT FOR SUB STANDARD WORKS


    5.11.1.1      The contractors are required to execute all works satisfactorily and in
               accordance with the specification. If certain items of works are executed
               with unsound, imperfect, or unskilled workmanship or with materials of
               any inferior description or that any materials or articles. Provided by him
               for execution of work are unsound or of a quantity inferior to that
               contracted for or otherwise, not in accordance with the contract (referred
               to as sub-standard work, hereinafter), the Divisional Engineer In-charge
               Shall make a demand in writing specifying the work, materials or articles
               about which there is a complaint.

    5.11.1.2 Timely action by Construction officers: Timely reporting and action,
            to a great extent, can prevent occurrence of sub standard work, which will
            be difficult or impossible to rectify later on. It is incumbent on the part of
            Construction Officers to point out the defects in work in time during
            progress of work. The Junior Telecom Officer/Sub Divisional Engineer
            responsible for execution and supervision of work shall without any loss
            of time submit a report of occurrence of any substandard work to the
            Divisional Engineer in-charge besides making an entry in the site order
            book. A notice in respect of detective work shall be given to the contractor
            by Divisional Engineer in-charge in writing during the progress of work
            asking the contractor to rectify/replace/remove the substandard item of
            work and also definite time period within which such
            rectification/removal/replacement has to be done. After expiry of notice
            period, if the contractor fails to rectify/replace/remove the substandard
            items, the defect shall be got rectified/replace/removed departmentally or
            through some other agency at the risk and cost of the contractor.

                                        34                        Signature of tenderer & seal
          5.11.1.3       Non reporting of substandard work in time on the part of the
                 Construction Officer (S) shall not in any way entitled the contractor to
                 claim that the defects were not pointed out during execution and as such
                 the contractor cannot be absolved of the responsibility for substandard
                 work or associated liabilities.

          5.11.1.4        Authority and Procedure to accept substandard work and
                 payment thereof:- There may be certain items of work pointed out as
                 substandard which may be difficult to rectify in the opinion of the GMTD
                 the items in question will not materially deteriorate the quality of service
                 provided by the construction, the GMTD shall appoint committee to work
                 out the reduced rates payable to the contractor for such substandard work.
                 The committee shall constitute one Divisional Engineer other than the
                 one who is directly in-charge of Cable Construction involving
                 substandard items of work, as; Chairman and one S.D.E (Planning)
                 and an Accounts Officer, as members. The committee shall take into
                 account, the approximate cost of materials/work pointed out as
                 substandard and recommend the rates payable to such substandard work
                 which shall not exceed 60% of the approved rates of the items in question.

         5.11.1.5 Record of Substandard work: The items as judged as substandard shall
                   be entered into the measurement with red-ink.

5.12 PENALTY CLAUSE:

5.12.1 Delays in the Contractors Performance

     5.12.1.1 The time allowed for completion of the work as entered in the tender shall be
     strictly adhered by the contractor and shall be deemed to be the most important aspect
     of the contract on the part of the contractor and shall be reckoned from Seventh day
     from issue of work order by BSNL. The work shall, throughout the stipulated period
     of contract, be proceeded with all due diligence to achieve the desired progress
     uniformly, and the contractor shall pay as penalty an amount equal to 1.0(one) percent
     of the amount (minimum Rupees One thousand per day) of the total work for every
     one day of delay in completion of work, subject to a maximum of Rs. 10 (ten) percent
     of the cost of the work awarded.

     5.12.1.2 On any date the penalty payable as above, reaches 10 (ten) percent of the
     estimated cost of the work, the contractor should proceed with the work further only
     on getting a written instructions from the Divisional Engineer that, he is allowed to
     proceed further with the work. It will be in the discretion of the Divisional Engineer to
     allow the contractor to continue with the work on the basis of any written agreement
     reached between the contractor and the Divisional Engineer one of the conditions of
     such agreement may be a stipulation for the contractor to agree for realization of
     penalty for delay at a higher rate as many be agreed between the Divisional Engineer
     and the contractor.


                                           35                        Signature of tenderer & seal
      5.12.1.3     Penalty for delay in completion of the work shall be recoverable from the
      bills of the contractor and / or by adjustment from the security deposit or from the bills
      of any other contract. However, adjustment from security deposit will be made only
      when the contract has been terminated or at the time of final settlement of bills on
      completion of work.

       5.12.1.4    In case of slow progress of the work in a section which have been awarded
       to a particular contractor, and the public interest does not permit extension of time
       limited for completion of the work, the DGM will have full right to order that the
       scope of the contractor may be restricted to such fraction of the whole of the work and
       get the balance executed at the risk and cost of the contractor. The details are given in
       Rescission of the contact clause of the Bid document. All such payments shall be
       recovered from the contractor’s pending bills or security deposits.



       5.12.1.5     The DGM reserves the right of cancel the contract and forfeit the security
       deposit if the contractor fails to commence the work with in 3 days after issue of the
       work order.

  Penalty for causing inconvenience to the public

       5.12.2.1 The contractor shall not be allowed to dump the empty cable drums/ waste
       material in Govt. /Public place, which may cause inconvenience to Govt./Public. If the
       contractor does not deposit to the store of such material with in 3 days of becoming
       empty, the department is at liberty to transport all such material to the store at amount
       incurred towards transportation will be deducted from his bills/security deposit.

       5.12.2.2 If such happening will be done more than two times then the contract will be
       terminated. In this regard the decision of DGM shall be final and binding.

       5.13.1.1 Penalty for cutting / damaging the old cable

   5.13.3.1 During HDD utmost care is to be taken by the contractor, so that the existing
   undergoing cables are not damaged or cut. In case any damage/cut is done to the existing
   cables of BSNL/any other agency, a penalty as per the estimating given by the concerned
   SSA/Agency will be deducted from the running bills.

   5.13.1.2 Penalty for damaging any other utilities

 There is a damage cause to any property of a third party
 Injury/ Loss occurs to any person because of any lack of proper precautions on the part of
  the Contractor
 The Contractor will be held responsible and has to compensate for such
  damage/injury/Losses which will be whatever amount due to him. He will be required to
  make good security deposit by payment of additional amount before new work are taken
  up.

                                             36                        Signature of tenderer & seal
 If BSNL has to incur any expenditure to repair such damages or to compensate for such
  injuries/lapses, the amount plus five percent as processing charge will be recovered from
  the dues of the Contractor or form the security deposit or both.
 In every case by virtue of the provisions and Workman’s Compensation Act the BSNL is
  obliged to pay compensation to work man employed by the contractor in charge of the
  execution of the work, the BSNL will be entitled to recover from contractor the amount of
  compensation so paid plus five percent processing charges.
 Insurance coverage for the materials supplied to the contractor must be borne by the
  contractor for covering the loss if any to fore, hazardous lifting, explosions, impact by
  rail/road, Vehicle, animal, riot, strike malicious and terrorist damages.
 The contractor has to appraise himself of the laws/rules/regulations and terrorist damages.
 The Contractor has to appraise himself of the laws/rules/regulations of the Area of work
  Municipal Corporation, Mahanagar Palike and abide by such laws/rules/ regulations
  concerning his work. Any lapses on this account may lead to penalize and prosecution for
  which the contractor will be solely responsible.

  5.13.3 Penalty to damage stores/materials supplied by the Department while laying

  5.13.3.1 The contractor while taking delivery of materials supplied by the department at the
  designated places shall thoroughly inspect all items before taking then over. In case of
  execution of the work, if any material is found damaged/working unsatisfactorily, then a
  penalty to the cost of material + 10% as penalty shall be recovered from the contractor’s
  payments/securities.

  5.13.3.2 In case of damaged to underground cables, while laying, the cost of number of
  pairs damaged (including laying charges, Transportation/storage charges) adding 10% as
  penalty shell be recovered from the contractors bill/securities.

  5.13.3.3 However, contractor will not be penalized for any defect in workmanship of the
  material, which shall be taken up separately with the supplier of the stores.



                              RESCISSION OF CONTRACT

  5.14 Circumstances for rescission of contract

  5.14.1 FORCE MAJEURE:

     5.14.1.1 If any time during the continuance of this contract the performance in whole or
     in part by either party or any obligation under this Contract shall be prevented or
     delayed by reason of any war or hostility acts of public enmity, civil commotion,
     sabotage, fires, explosions effects of floods, epidemics, Quarantine restrictions, General
     Strikes, lock outside or acts of God hereinafter referenced to as EVENT’s provided
     notice of happenings, of any such eventuality is given by either party to the other,
     within 21days from the date of occurrence there of neither party shall, by reason of such
     EVENT, be entitled to terminate this contract, nor shall either party have any claim for
     damages against the other in respect of such non-performance and work under the
                                              37                       Signature of tenderer & seal
   contract shall be resumed as soon as practicable after such may come to end or cease to
   exist, and the decision of BSNL as to whether the work have been so resumed or not
   shall be final and conclusive, Provided further that if the performance, in whole or part
   of any such event for a period exceeding 60 days either party may, at his option
   terminate the contract.
   5.14.1.2 Provided also that if the contract is terminated under this clause, BSNL shall
   be at liberty to take over from the contractor at a price to be fixed by BSNL, which
   shall be final all unused, undamaged and acceptable materials, bought out components
   and stores in the course of execution of the contract, in possession of the contractor at
   the time of such termination of such portion therefore as BSNL may deem fir excepting
   such materials bought out components and stores in the course of execution of the
   contract, in possession of the contractor at the time of such termination of such portions
   thereof as BSNL may deem fit excepting such materials bought out components and
   stores as the contracts may with the concurrence of BSNL elect to retain.


5.15 ARBITRATION :

   5.15.1 In the event of any question, dispute or differences arising under the agreement
   or in connection therewith (except as to matter the decision of which is specifically
   provided under this agreement), the same shall be referred to the sole arbitration of the
   Chief General Manager, J&K Circle, Jammu or in case his designation is changed or
   his office is abolished then in such case to the sole arbitration of the officer for the time
   being entrusted whether in addition to the functions of the Chief General Manager,
   J&K Circle,Jammu, or by whatever destination such officers may be called (hereafter
   referred to as the said officer) and if the Chief General Manager, J&K Circle,Jammu
   or the said officer is unable or unwilling to act as such to the sole arbitration or some
   other person appointed by the Chief General Manager, J&K Circle,Jammu or the
   said officer. The agreement to appoint Arbitration will be in accordance with the
   Arbitration and Conciliation Act, 1996. There will be no objection to any such
   appointment that the arbitrator is Government Servant or that he has to deal with the
   matter to which the agreement relates or that in the course of his duties as Government
   Servant he has expressed views on all or any of the matter under dispute. The award of
   the arbitrator shall be final and binding on the parties. In the event of such arbitrator to
   whom the matter is originally referred being transferred or vacating his office or being
   unable to act for any reasons, whatsoever such Chief General Manager, J&K
   Circle,Jammu or the said officer shall appoint another person to act as arbitrator in
   accordance with terms of the agreement and the person so appointed in accordance with
   terms of the agreement and the person so appointed shall be entitled to proceed from the
   stage at which it was left out by his predecessors.



5.15.2 : The arbitrator may from time to time with the consent of the parties enlarge the
time for making and publishing the award, subject to aforesaid, Indian Arbitration and
Conciliation Act, 1996 and the rules made there under and any modification thereof for
the time being in force shall deem to apply to the arbitration proceedings under this
clause.
                                           38                         Signature of tenderer & seal
5.15.3 : The venue of the arbitration proceedings shall be the office of the Chief
General Manager, J&K Circle,Jammu or such place as the arbitrator may decide.
The following procedure shall be followed :

5.15.3.1 : In case parties are unable to reach a settlement by themselves, the dispute
should be submitted or arbitration in accordance with contract agreement.
5.15.3.2 : There should not be a joint submission with the contractor to the sole
arbitrator.
5.15.3.3 : Each party should submit its own claim separately and may oppose the claim
put forward by the other party.
5.15.3.4 : The onus of establishing his claims will be left to the contractor.
5.15.3.5 : Once a claim has been included in the submission by the contractor, a
reiteration or modification thereof will be opposed.
5.15.3.6 : The “points of defense” will be based on actual conditions of the contract.
5.15.3.7 : Claims in the nature of ex-gratis payments shall not be entertained by the
arbitrator as these are not contractual.
5.15.3.8 : The question whether these conditions are equitable shall not receive any
consideration in the preparation of “points of defense”.
5.15.3.9 : If the contractor includes such claims in his submission, the fact that they are
not contractual will be prominently placed before the arbitrator.

The award of the sole Arbitrator shall be final and binding on all the parties to the
dispute.

5.16 :    Set Off

5.16.1 : Any sum of money due and payable to the contractor (including security le to
him) under this contract may be appointed by BSNL or the Govt. or any other person or
persons contracting through the Govt. of India and set off the same against any claim of
the department or Govt. or such other person or persons for payment of a sum of money
arising out of this contract made by the contractor with BSNL or Govt. such other
person or persons contracting through Govt. of India.




                                           39                         Signature of tenderer & seal
                                   SECTION VI

6. SPECIAL CONDITIONS OF CONTRACT

6.1 : GENERAL

  6.1.1 : The work shall be accepted only after Acceptance Testing carried out by A/T
  team, designated by BSNL, as per prescribed schedule and work / material passing
  the test successfully.
  6.1.2 : BSNL reserves the right to disqualify such bidders who have a record of not
  meeting contractual obligations against earlie4r contracts entered into with the
  department.
  6.13 : BSNL reserves the right to blacklist a bidder for a suitable period in case he
  fails to honour his bid without sufficient grounds.
  6.14 : BSNL reserves the right to counter offer price (s) against price (s) quoted by
  the bidder.
  6.15 : Any clarifications issued by BSNL in response to query raised by prospective
  bidders shall form an integral part of bid documents and it may amount to amendment
  of relevant clauses of the bid documents.
  6.16 : tender will be evaluated as a single package of all the terms given in the price
  schedule.
  6.1.7 : All works to be executed under the contract shall be executed under the direction
  and subject to the approval in all respects of by the Divisional Engineer or Site
  Engineer in – charge of work site who shall be entitled to direct at what point or points
  and what manner they are to be commenced, and from the time to time carried on.
  6.1.8 : The work in each section may be spilt up between two or more contractors or
  accept any tender in part and not entirely considered expedient by the DGM, TP
  Jalandhar.

                                        40                         Signature of tenderer & seal
6.1.9 : If the contractor shall desire an extension of time for completion of the work on
the grounds of unavoidable hindrance in execution of work or on any other ground he
shall apply in writing to the Divisional Engineer within 3 days of the sate hindrance on
account of which he desires such extension as aforesaid. In this regard the decision of
DGM shall be final.
6.1.10 : At any time after the commencement of the work, BSNL may feel that
execution of whole or part of work, as specified in the tender is not required to be
carried out, then the Department shall give notice in writing of the fact to the contractor
who shall have no claim to any payment of compensation whatsoever on account of any
profit or advantage which he might have derived in consequences of the full amount of
the work not having been carried out neither shall he have any claim for compensation
by reason of any alterations having been made in original specifications, drawings,
designs and instructions which shall involve any curtailment of the work as originally
contemplated.
6.1.11 : Whenever any claims against the contractor for the payment of a sum of money
arises out of or under the contract, BSNL shall be entitled to recover such sum by
appropriating in part or whole the security deposit of the contractor and to sell any
government promissory notes, etc.. forming the whole or part of such security or
running / final bill pending against any contract with BSNL. In the event of the security
being insufficient or if no security has been taken from the contractor, then the balance
or the total sum recoverable as the case may be, shall be deducted from any sum then
due or which at any time there after may become due to the contractor under this or any
other contract with Government. Should this sum be not sufficient to cover the full
amount recoverable the contract or shall pay to BSNL on demand the balance
remaining amount.



   6.1.12 : No official / officer in BSNL corporation or any other department of the
   Government of India is allowed to work as a contractor during service and for a
   period of two years after his retirement from government service without the
   previous permission of government of India. This contract is liable to be cancelled
   if either the contractor or any of his employee is found at any time to be such a
   person who had not obtained the permission of Government of India as aforesaid
   before submission of the engagement in the contractor’s service as the case may be.
   6.1.13 : In the event of the contractor being, adjudged insolvent or going voluntarily
   into liquidation of having received order or other order under insolvency act made
   against him or in case of company, of the passing of any resolution or making of
   any order for winding up whether voluntarily or otherwise, or in event of the
   contractor failing to comply with any of the conditions herein specified, the DGM
   shall have the power to terminate the contract without any notice.
   6.1.14 : Without prejudice to any of the rights is remedies under this contract, if the
   contractor dies, the DGM on behalf of the BSNL can terminate the contact without
   compensation to the contractor. However the DGM at his discretion may permit
   contractor’s to perform the duties or engagements of the contractor under the
   contract, in case of his death. In this regard the decision of DGM shall be final. In
   the event of the contractor, winding up his company on account of transfer or
   merger of his company with any other, the contractor shall make it one of the terms
                                       41                         Signature of tenderer & seal
        and stipulations of the contract for transfer of his properties and business, that such
        other person or company, shall continue to perform the duties or engagements of the
        contractor under this contract and be subject to his liabilities there under.

    6.1.16 :      Interpretation of the contract documents :

        6.1.16.1 : The representative of the DGM and the contractor shall in so far as
        possible by the mutual consultation, try to decide upon the meaning and intent
        of the contract document. In case of disagreement the matter shall be transferred
        to the DGM whose decision shall be final. Any change in the contract document
        shall be set forth in writing by the representative of the parties hereto. It shall be
        the contractors responsibility to thoroughly familiarize all of his supervisory
        personnel with the contents of all the contract documents.

    6.1.17 : Notification

        6.1.17.1 : The contractor shall give in writing to the proper person or authority
        with a copy to the Divisional Engineer such notification as may be mandatory or
        necessary in connection with the commencement, supervision resumption
        performance and / or completion of the contracted work. All notice shall be
        given sufficiently in advance of the proposed operation to permit proper co-
        relation of activities and the contractor shall keep all proper persons or
        authorities involved and advised of the progress of operations through out the
        performance of the work and / or with such other information and / or
        supporting figure and data as may from time to time as directed or required.

    6.1.18 : Shut down on account of weather condition.
6.1.18.1 :The contractor shall not be entitled to any compensation whatsoever by reason
of suspension of the whole or any part of the work made necessary by BSNL or deemed
advisable on account of bad weather conditions or other Force Majuro conditions.

6.2 :     Stores supplied by BSNL

    6.2.1 : The contractor shall transport (including loading & unloading) all stores
    issued to him from the telecom store, to the site of work at his own cost. The
    department shall not pay any transportation charges to the contractor.
    6.2.2 : All material supplied to the contractor by BSNL shall remain absolute
    property BSNL and shall not be removed from the site of the work except for use in
    the work and shall be at all time open to inspection by the representative of the
    DGM. In case the material like cable and accessories are taken delivery by the
    contractor and stored at the site office / store of the contractor. Such site office /
    store will also be treated as site for this purpose. Any such material remaining
    unused at the time of the abandonment, completion or determination of the contract
    shall be returned to BSNL at a place informed to him by BSNL, failing which the
    cost of the unused material shall be deducted from the contractors material security
    or any of his pending bills or from any other security.


                                            42                          Signature of tenderer & seal
6.2.3 : The contractor shall be responsible for the transportation of store, storage and
safe custody of all material supplied to him by the department, which in contractor’s
custody whether or not installed in the work. The contractor shall satisfy himself
regularly the quantity and quality of the material supplied to him and he will be
responsible for any subsequent deterioration and discrepancy (inclusive of theft) in
the quality and quantity of the materials.


6.2.4 : The contractor shall submit a proper account every month of all the materials
supplied to him by the department and those consumed for items of work any
discrepancy of difference between the material issued to the contractor and those
consumed in the work as per the “BSNL’s calculations” (which shall be final) will be
charged to the contractor or deducted from his bills at 1.5 times of prevailing price
including freight, handling charges, storage charges extra.

6.2.5 : The contractor shall insure that only the required material are issued to him.
Upon completion of work, the contractor shall return to the government at the late,
designated store in good condition, free of charges, any unusual materials that were
supplied by BSNL.

6.3   Easements, Permits, Licenses and other facilities

6.3.1 : The contractor shall obtain/provide at his own cost all easements, permits and
license necessary to its work except for the following which shall be provided by the
representative of the DGM.

a) “Right of user” easements and permits
b) Railway and Highway crossing permits including bridge.
c) Canal / stream crossing permits.

6.2.1 : The contractor shall be fully responsible for angling and obtaining all necessary
easements, permits and licenses, for moving all necessary equipments, tools, supplied
materials and men across railways and Highways across public roads as well as
premises of any public utility within the right of user and for bearing all costs, that may
be incurred in respect of the same.

6.2.2 : The contractor is to confine his operation to the provided work “Right of User”
unless it has made other arrangements with the particular property owners and / or
tenants such other arrangements shall be entirely at the responsibility of the contractor
as to cost and arrangements as also breach and claim and shall be entitled with a copy to
the Divisional Engineer.
6.2.3 : The contractor will not be entitled to extra compensation for hardship and
increase in cost by the cable trench being routed adjacent to or across other pipeline,
highways, railways, telephones or poser poles and wires or guy wires, embankments,
cliffs, streams or other obstacles which may physically or otherwise in any manner,
restrict or limit the use of the work : “Right of User”. Some cases and such contingency
shall be deemed to have providing for in the rates.

                                        43                         Signature of tenderer & seal
 6.2.4 : At location where the HDD is routed across or along railways or roads the
 contractor shall without extra cost provide and maintain such detours and road controls
 as are required by the railways or government or local agencies having jurisdiction.

 6.2.5 : If BSNL is not able to provide above mentioned permits etc.. then the extension
 of time limit shall be provided as per EOT clause given in tender document.

6.3    Quality of work

6.3.1 : BSNL shall be the final judge of the quality of the work and satisfaction of
BSNL in respect thereof set forth in the contract documents. Laxity or failure to enforce
compliance with the contract documents by BSNL and / or its representative shall not
manifest a change or intent of waiver, the intention being that not withstanding the same,
the contractor shall be and remain responsible for complete and proper compliance with
the contract documents and the satisfaction therein. The representative of the DGM has
the right to prohibit the use of men and any tools, materials and equipment which in his
opinion do not produce work or performance meet the requirement of the contract
documents.

6.4 : Taxes and duties

6.4.1 : Contractor shall pay all rates, levies, fee royalities, taxes and duties payable or
arising from out of by virtue of or in connection with and / or incidental to the contract or
any other obligations of the parties in terms of the contractor documents and / or in
respect of the works or operations or any part thereof to be performed by the contractor
and the contractor shall indemnify and keep indemnified BSNL from and against the
same or any default by the contractor in the payment thereof.

6.5    Protection of life and property and existing facilities

6.5.1 The contractor is fully responsible for taking all possible safety precautions
during preparation for and actual performance of the works and for keeping the work site
in a reasonable safe condition. The contractor shall protect all life and property from
damage or losses resulting from his HDD operations and shall minimize the disturbance
and inconvenience to the public.
6.5.2 If the HDD work alters the contours of the ground around the road and highway
crossing in such locations dangerous to traffic, the contractor shall at his own cost, take
all necessary precautions to protect public and shall comply with all BSNL regulations as
to placing of warning broads (Minimize size 3 Ft X2) traffic signals, barricades, flags,
etc.. at such location. If the contractor does not put the warning signal as per above
directions, then a penalty of Rs. 500/- per day shall be levied on the contractor, till the
directions are compiled by the contractor. The contractor shall take due precautions to
avoid damages to other pipe lines, water mains, sewers, telephones, telegraphs and
power conduits, laid wires piles and guy wires, railways, highways, bridges or other
underground or above structure and / or property crossing or adjacent to the HDD being
done.
6.5.3 Attention of the contractor is drawn to the rules regarding HDD at road
crossing, along railway bridges, highways safety precautions while working in public
                                         44                         Signature of tenderer & seal
   street. The contractor in writing shall obtain the detailed engineering instructions from
   the Divisional Engineer of the area.
   6.5.4    The contract shall be solely responsible for location through approved non
   destructive means and ensuring the safety of all existing underground pipeline, electrical
   cables and / or other structures.
   6.5.5    The contractor shall be solely liable for all expenses for and in respect of repairs
   and / or damages occasioned by injury of or damage to such underground and above
   structures or other properties and other take to indemnify BSNL, from and against all
   actions, cause of actions, damages, claims and demand what so ever, either in law or in
   equity and all losses and damages and costs (inclusive between attorney and client),
   charges and expenses in connection therewith and / or incidental thereto. The contractor
   shall take all responsibilities and risk in crossing other pipelines and cables and shall be
   responsible for protecting all such existing pipelines, poles, electric lines, sewers, cables
   or other facilities from damage by the contractor’s operation in connection with the
   work. The contractor without cost of BSNL shall promptly repair any damage incurred.
   6.5.6    The current market value of any commodities lost as a result of any damage to
   the aforesaid existing facilities shall be paid by the contractor together with such
   additional sums necessary to liquidate the personal of property damages, resulting there
   from.

6.6 Labour welfare measures and workman compensation

   6.7.1 : Obtaining license before commencement of work. The contractor shall obtain a
   valid labour license under the Contract Labour (H&A) Act, 1970 and the contract labour
   (regulation and abolition) Central rules 1971, before commencement of the work, and
   continue to have a valid license until the completion of work. The contractor shall also
   abide by the provisions of the Child Labour (Prohibition & Regulation) Act 1986. Any
   failure to fulfill the requirements shall attract the penal provisions of the contract arising
   out of the resultant non-execution of work.

   6.7.2 : Horizontal Boring Works, Labour Regulations :

   6.7.2.1 : Working hours

   6.7.2.2 : Normally working hours of an employee should not exceed 9 hours a day, the
   working day shall be so arranged that inclusive of interval of rest, if any, it shall not
   spread over more than 12 hours on any day.

   6.7.2.3 : When a worker is made for more than 9 hours on any day or for more than 48
   hrs in any week, he shall be paid over time for the extra hours put in by him.

   6.7.2.4 : Every worker shall be given a weekly holiday normally on a Sunday, in
   accordance with the provisions of minimum wages (central) rules 1960, as amended
   from time to time, irrespective of whether such worker is governed by the minimum
   wages Act or not.

   6.7.2.5 : Where the minimum wages prescribed by the government, under the minimum
   wages Act, are not inclusive of the wages for the weekly day of rest the worker shall be
                                            45                          Signature of tenderer & seal
entitles to rest day wages, at the rate applicable to the next preceding day, provided he
has worked under the same contractor for a continuous period of not less than 6 days.

6.7.2.6 : Display of Notice Regarding wages Etc..
The contractor shall, before he commences his work on contract, display and correctly
maintain and continue to display and correctly maintain, in a clear and legible condition
in conspicuous places on the work, notices in English and in local Indian languages
spoken by the majority of the workers, giving the minimum rates of the wages fixed
under minimum wages act, actual wages being paid, the hour of work for which such
wage are earned, wages and other relevant information.

6.7.3 Payment of Wages.

6.7.3.1 : The contractor shall fix wage periods in respect of which wages shall payable.

6.7.3.2 : No wage period shall exceed a month.


6.7.3.3 : The wages of every person employed as contract labour in an establishment or
by a contractor, where less than one thousand such persons are employed, shall be paid
before the expiry of seventh day and in other cases before the expiry of tenth day after
the last day of the wage period in respect of which the wages are payable.

6.7.3.4 : Where the employment of any worker is terminated by or on behalf of the
contractor the wages earned by him shall be paid before the expiry of the second working
day from the date on which his employment is terminated.




6.7.3.5 : All payment of wages shall be made on a working day at the work premises and
during the working time and on a date notified in advance and in case the work is
completed before the expiry of the wage period, final payment shall me made within 48
hours of the last working day.

6.7.3.6 : Wages due to every worker shall be paid to him direct or to other person
authorized by him in this behalf.


6.7.3.7 : All wages shall be paid in current coin or currency or in both.

6.7.3.8 : Wages shall be paid without any deductions of any kind except those specified
by the Central Government by general or special order in this behalf or permissible under
the payment of wages act, 1956.




                                         46                         Signature of tenderer & seal
6.7.3.9 : A notice showing the wages period and the place and time of disbursement of
wages shall be displayed at the place of work and a copy sent by the contractor to the
Engineer-in-charge under acknowledgement.
6.7.3.10 It shall be the duty of the contractor to ensure the disbursement of wages in
presence of site Engineer-in-charge who will be required to be present at the place and time
of the disbursement of wages by the contractor to workmen.

6.7.2.4 Fines an deductions which may be made from wages

6.7.2.4.1The wages of a worker shall be paid to him without any deduction of any kind
            except the following :
    a) Fines
    b) Deductions for absence from duty i.e. from the place or the places where by the terms
        of his employment he is required to work. The amount of deduction shall be in
        proportion to the period for which he was absent.
    c) Deductions for damage to or loss of goods expressly entrusted to the employed
        person for custody, or for loss of money or any other deductions which he is required
        to account, where such damages or loss is directly attributable to his neglect or
        default.
    d) Deduction for recovery of advances or for adjustment of overpayment of wages,
        advances granted shall be entered in a register.
    e) Any other deduction, which the central government may from time to time allow.
6.7.2.4.2 No fines should be imposed on any worker save in respect of such acts and
omissions on his part as have been approved of by the labour commissioner.
6.7.2.4.3 No fine shall be imposed on a worker and no deduction for damage or loss shall
be made from his wages until the worker has been given an opportunity of showing cause
against such fitness or deductions.
6.7.2.4.4 Every fine shall be deemed to have been imposed on the day of the act or
omission in respect of which it was imposed.

6.8         Insurance

6.8.1 Without limiting any of his other obligations or liabilities, the contractor shall at his
own expense take and keep comprehensive insurance including third party risk for the plant,
machinery, men, material, etc.. brought to the site and for all the work. The contractor shall
also take out workmen’s compensations insurance as required by law and under take to
indemnify and keep indemnified the Government from and against all manner of claims and
demands and losses and damages and cost (including between attorney and client) charges
and expenses that may arise in regard the same or that the government may suffer or incur
with respect to and / or incidental to the same. The contractor shall have to furnish originals
and / or attested copies as required by the department of the policies of insurance taken
within 15 days of being called upon to do so together with all premium receipts and other
papers related thereto which the department may require.



      6.9     COMPLIANCE WITH LAWS AND REGULATIONS

                                            47                        Signature of tenderer & seal
6.9.1 During the performance of the works the contractor shall at his own cost and
initiative fully comply with all applicable laws of the land and with any and all
applicable by laws, rules, regulations and orders and any other provisions having the
force of law made or promulgated by the Government, Governmental agency or
department, municipal board, Government of other regulatory or unauthorized body or
persons and shall provide all certificates or compliance therewith as may be required by
such applicable law. By laws, rules, regulations, orders and / or provisions. The
contractor shall assume full responsibility for the payment of all contributions and pay
roll taxes, as to its employees, servants or agents engaged in the performance of the work
specified in the contractor documents. If the contractor shall require any assignee or sub
contractor documents to sham any portion of the work to be performed hereunder may be
assigned, sub – leased or sub contracted to comply with the provisions of the clause and
in this connection the contractor agrees as to undertake to save and hold the Government
harmless and indemnified from and against any / all penalties actions, suits, losses and
damages, claims and demands and costs (inclusive between attorney and client) charges
and expenses whatsoever arising out or occasional, indirectly or directly, by failure of the
contractor or any assignee or subcontractor to make full and proper compliance with the
said by laws, rules, regulations, laws and order and provisions as aforesaid.




                                  SECTION VII

       7. SCOPE AND DESCRIPTION OF WORKS

Specifications for laying PLB Pipes by Horizontal Directional Drilling Method

7.1 QUANTUM OF WORK : As per NIT Multiple PLB Pipe / Cable laying by
Horizontal Directional Drilling method is to be executed in the territorial jurisdiction of
GM TD Srinagar. The length consists of road / rail/ canal crossings with PLB pipe and
also laying along road with PLB pipe, at different places with different lengths. Total
length may vary +/- 25%.

Tool and Plants :

        The contractor shall provide at his own cost all tools, plants, appliances,
implements etc.. required for proper execution of work. The contractor shall also supply
without charge the requisite number of person with the means and material necessary for
the purpose of setting out work, counting, weighing and assigning the measurements for
examination at any time and from time to time. The contractor shall be responsible to
make all arrangements at his own cost for de-watering of trenches / ducts and de-
gasification of the ducts before carrying out the work. He contractor shall also be
responsible to make arrangements, at his own cost, for water required for carrying of
works at sites including curing of CC/RCC works. Failing his so doing the same may be
provided by the Engineer-in-charge at the expense of the contractor and the expenses
shall be deducted from any money due to the contractor under this contract or otherwise.
                                        48                         Signature of tenderer & seal
7.2 PLB Pipe Laying Standards



7.2.1 Horizontal Boring and Insertion of casing Pipe
Horizontal Boring and Insertion of casing pipe with rope (material – HDPE of Pressure
rating 4 Kg/cm2) along road and under railway / road / canals / streams crossings in all
types of soils at prescribed depth, including all civil works and reinstatement as per
standards. Supply of all tested lifting tools and tackles other required equipments and
consumable, labour, etc.. and making all such necessary arrangement are under tenders
scope. Total job has to be completed with in time schedule mentioned in work order.
The work includes different sizes of boring :
a)      Boring upto 60 mm diameter.
b)      Boring from 61 to 200 mm diameter.

7.2.2     In this system of cable laying, following job specifications should be
maintained :
       Guided boring / drilling technology is to be used.
       Radio or any other detection system should be used for avoiding damage to
existing underground utilities.
       The depth of boring should be such as to clear any underground utilities /
obstacles. However, in no case the depth of boring be less than 1.7 m from the road
surface.
       In horizontal and vertical boring, the system should be capable of going up to 10
meter below the ground level.
       In a shift of 8 hours at least 200 meters of drilling longitudinal or 3 to 4 road
crossing should be possible.
       The span of HDD (shot length) will be decided by the Engineer – in – charge as
per the site requirements.
       The contractor should provide sufficient metal barricades, warning lamps, display
boards indicating :
i)          Name of the contractor
ii)         Organization : BSNL
iii)        Contact No. at the work site

7.2.3 Ground Penetrating Radar Survey and damage to Telephone Cable and other
underground services.
      The contractor should collect all available information regarding underground
service and take necessary care to protect them. He should also have sufficient
arrangements to identify and protect such underground service.
      The contractor shall carry out ground penetrating radar survey along the
proposed cable route at his won cost to identify the underground service and for
setting out the routes as directed by construction officer. The construction officer
provide route map to the contractor is available for plotting the existing utilities
and setting the route for horizontal drilling.


                                       49                        Signature of tenderer & seal
7.2.4 Laying of Optical Fibre Cable
       Incase of laying of optical Fibre Cable, the contractor should take adequate
precaution so that the cable is not damaged during laying.

7.2.5 At the time of completion of work, the records of actual route / depth of cable
laid is to be transferred to the construction officer along with other necessary documents
and drawings. The record of depth should be given at the interval of 5 meters.


7.3 Reinstatement of road surfaces
Any excavation done in the public property pits etc.. the tendered has to bring to the
original form of surface as per technical specification of local authorities. All the
reinstatement will be subjected to inspection of BSNL and Local authorities or any such
agency as and when decided. If the quality of the reinstatement is found to be
unsatisfactory, then penalties as applicable will be payable by the contractor.

7.4     Time frame for carrying out the works.
7.4.1 The contractor is expected to carry out at least 200 mts of HDD including pipe
laying works in a day.
7.4.2 The survey of the full route to be carried out for any underground utilities, in
proposed route. This should be done at a rate of 1 Km per day.
7.4.3 The total time allowed to carry out the HDD (including Manholes works) will be
calculated as below :
i)      Mobilization of resources            :      1 day
ii)     Survey of routes                     :      1 Km/day
iii)    HDD                                  :      200 mts / day
The work order will be issued indicating the dates of commencement & completion of
work order as per the above time schedule.


7.5     Preparation of documents
The documents should be prepared in the spiral bound sets which will contain the
following.
7.5.1 The route diagram indicating the road, hand holes, number of pipes, important
land marks in one sheet
7.5.2 The detailed profile of the horizontal boring route to the scale of 1cm : 2m to be
drawn in A4 sheet indicating the following details.
7.5.2.1 The offset – every 10 m interval.
7.5.2.2 Land marks – minimum one per 30 m
7.5.2.3 The depth of the boring profile – every 10 m interval
7.5.2.4 Hand holes
7.5.2.5 Number of pipes / cables and colour
7.5.2.6 Other utilities running parallel or crossing the route.
The documents should be prepared in computer using drawing tools of MS office and six
bound sets should be made over along with a soft copy. The drawings will be accepted
by the Engineer in charge after verifying the correctness, usability.
The documentation cost is part of the rate quoted in carrying out the work and no
separate payment will be made for preparation of documents.
                                        50                        Signature of tenderer & seal
                                      SECTION – VIII

                                       AGREEMENT

The successful tendered shall have to execute the following agreement :
        This agreement made on this …….......... day of month ……………. Year ………
………………………………..                      between      M/s    …………………………………………..
hereinafter called “The Contractor” (which expression shall by or repugnant to the context,
include its successors, heirs, executors, administrative representative and assignee) of the one
part and Chairman & Managing Director, BSNL hereinafter referred to as BSNL of other part,
Whereas as the contractor has offered to enter into a contract with the said BSNL for the
execution of work of laying Multiple PLB pipes / cables by Horizontal Directional Drilling
(HDD) method in ……………………… under the jurisdiction of GMTD Srinagar
……………….. on the terms and conditions herein contained and the rates approved by BSNL
(copy of rates Annexed) have been duly accepted and where as the necessary security deposits
have been furnished in accordance with the provisions of the tender documents and where as no
interest will be claimed on the security deposits.

Now these present witness and it is hereby agreed and declare by and between the parties to
these presents as follows :

   1) The contractor shall during the period of this contract that is to say from
      ……………………………..………                         to    ……………..……………..……….                       or
      completion      of     work     for   Rupees………………………………(in                        words)
      …………………………………………………………… which ever is earlier or until
      this contract shall be determined by such notice as is hereinafter mentioned, safely carry
      out by means of labours employed at his own expenses and by means of tools,
                                              51                        Signature of tenderer & seal
       implements, and equipments etc.. to be supplied by him to his own expenses, all
       documents (Annexed to the agreement), when BSNL or the DGM or any other person or
       persons authorized by the GMTD in that behalf require.. It is understood by the
       contractor that the quantity of work mentioned on the schedule is likely to change as per
       actual requirements and as demanded by the exigencies of service.
2)     The NIT (notice inviting tender), Bid documents (Qualifying and Financial), letter of
intent, approved rates Annexed hereto and such other additional particulars , instruction
drawings, work orders as may be found requisite to be given during execution of the work shall
be deemed and taken to be an integral part of the contract and shall also be deemed to be
included in the expression “The Agreement” or “The Contract” whenever herein used.
3)     The contractor shall also supply the requisite number of workmen with means &
materials as well as tools, appliances, machines, implements, vehicles for transportation,
cartage etc.. required for the proper execution of work within the time prescribed in the work
order.
4)     The contractor hereby declares that nobody connected with or in the employment of the
BSNL shall not ever be admitted as partner in the contract.
5)     The contractor shall abide by the terms and conditions, rules, guidelines, HDD practices,
safety precautions etc.. stipulated in the tender document including any correspondence
between the contractor and BSNL having bearing in execution of work and payments of work
to be done under the contract.


   6) The contractor shall abide by the Labour laws as under :
           As per the existing one of the guidelines as per the provisions of EPF & Misc.
      provisions Act 1952 & Employees provident Fund Scheme 1952, EPF is to be deducted
      for each labour engaged by the contractors. For this the contractor shall have to take
      EPF code from the EPF / RPF Commissioner and do necessary deductions.
           To implement the said statutory requirements, the contractor should be registered
   with EPF / RPF Commissioner. They would have to furnish an undertaking that with in
   seven days of the close of every month, they will submit a statement showing recoveries of
   contribution in respect of employees with the certificate that the same has been deposited
   with PF Commissioner.
              To comply the above provisions, each claim bill of contractors must accompany
   the i) the list showing the details of labourers / employees engaged, ii) duration of their
   engagement, iii) the amount of wages paid to such labourers / employees for the duration
   in question, iv) amount of EPF contribution (both employers and employees contribution)
   for the duration of engagement in question, paid to the EPF authorities, v) copies of
   authenticated documents of payments of such contribution of EPF authorities and vi) a
   declaration from the contractors regarding compliance of the conditions of EPF Act 1952

             In witness whereof the parties present have here into set their respective hands
      and seals the day and year in ………………………….


                                                   Signed, Sealed & Delivered by
                                                   the above named contractor in the
                                                   presence of

                                              52                        Signature of tenderer & seal
Witness :
1)

2)

                                                      Signed & Delivered by on behalf of
                                                      the President of India by the

Witness :
1)

2)




                                         SECTION – IX
                             Construction Practice for HDD
WORK SPECIFICATIONS – TRENCHLESS /horizontal directional drilling

The specification given here under is only laying PLB pipes by “No Dig” also called as
TRENCHLESS /Horizontal directional drilling method using Trench less Technology.

13.1 Underground Services : Ground Penetrating Radar Survey (GPRS) shall be done by the
contractor to identify and prevent damage to Telephone Cables and other underground services
such as water line. Sewage system, electricity cable etc. The contractor will be responsible for
all damages to the underground utilities and the compensation claimed by the service provider
should be paid by the contractor/ final bills of this work.

13.1.1 The contractor should collect all available information regarding underground services
and take necessary care to protect them. He should also have sufficient arrangements to identify
and protect such underground services.

13.1.2 The contractor shall carry out Ground penetrating radar survey along the proposed cable
route at his own cost to identify the underground services and for setting out the rules as directed
by construction officer. The contractor shall prepare a route map to and plot the existing utilities
and set the route for horizontal drilling.

13.2 PLB DUCT LAYING STANDARDS:


                                                53                         Signature of tenderer & seal
13.2.1 Horizontal Boring and insertion of PLB pipes: Horizontal Boring and Inserting PLB pipe
along road and under railway/road/canals/streams crossing in all type of soil, at prescribed
depth, including all civil works. Supply of all tested lifting tools and tackles & other required
equipment and consumable, labor etc., and making all such necessary arrangements will be the
contractors responsibility. Total job has to be completed within time schedule mentioned in
work order.

13.2.2 In this system of pipe laying, following job specifications should be maintained:
    a) Guided boring/drilling technology is to be used.
    b) Radio of any detection system should be used for avoiding damage to existing
        underground utilities.
    c) The depth of boring should be such as to clear any underground utilities/obstacles.
        However, in no case the depth of boring be less than 1.65m, from the road surface.
    d) At the launching point, launching pit with depth of at least 2.0mtr should be taken and
        the boring should be launched at minimum 1.65mtr depth. The trench should be taken
        upto a minimum horizontal distance of 200 mtrs.
    e) In horizontal and vertical boring the system should be capable of going up to 10 meters
        below the ground level.
    f) In a shift of 8 hours at least 200 meters of drilling longitudinal or 3 to 4 road crossings
        should be possible
    g) As far as possible pipe should be laid in drum length and cutting of pipe should be
        avoided while laying along road.


       13.2.3 The HDD location (entry and exit points of bore) marking shall be given by the
       site engineer. The contractor has to remove the interlocking blocks, foot path stones and /
       or the foot path dividers (iron railings) in order to keep the HDD machine. At the entry
       and exit points, pits (size 1.90M x 1.30Mx 2.0M) have to be taken to a depth of at least
       2.0m. As per the marking of the site engineer shall record in measurement book, the
       depth enroute, every 5 meters and the alignment (offset). If the site engineer is satisfied
       with the depth, the pipes are inserted and the bore is pulled back. The pipes are supplied
       in the coil form and they should be decoiled and laid parallel on the ground. The pipes
       should be properly formed so that there is no coiling tendency for the pipes. The number
       of pipes to be laid will be instructed by the site engineer, and shall be bundled and tied
       every 2 meters with a tie. The pipes shall be brought above surface in the entry pit and
       the end plugs are fixed tightly. In the exit pit, the excess pipe is cut and the end plugs are
       tightly fixed. In case duct laying is completed on the other side, these pipes shall be
       connected to the existing ducts through couplers. After the boring work is completed, the
       pit shall be closed and the foot path shall be restored to the original form. The bore size
       should be sufficient to take upto 7 pipes.

       At the time of completion of work, the records of actual depths of cable at which it is
       being laid to be transferred to the engineer – in- charge along with other necessary
       documents and drawings. The record of depth should be given at the interval of 5 meters.




                                                54                          Signature of tenderer & seal
                                        Section – X

          LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

NIT Number _____________________________________________________________

Subject : Authorization for attending bid opening on _______________ (date) in the tender of
________________________________________________________________

To,

General Manager
Telecom District
Srinagar

Sir,
       Following persons are hereby authorized to attend the bid opening for the tender
mentioned on behalf of _________________________________(bidder) in order of preference
given below.

Order of Preference                Name                         Specimen Signature
I

II
Alternate Representative
                                                        Signature of bidder
                                            55                       Signature of tenderer & seal
                                                            Or authorized signatory on
                                                            behalf of the bidder.

Name of the Contractor ___________________
Complete Address _______________________
                 ________________________
Telephone Number _______________________ Fax Number _____________________

Note 1. Only one representative will be permitted to attend bid opening. Alternate
representatives will be permitted when regular representatives are not able to attend.
2. permission for entry to the hall where bids are opened, may be refused in case Authorization
as prescribed above is not provided.




                                         SECTION XI

          List of documents to be submitted along with Qualifying bid
           The tenderer will have to submit the following documents/deposits with technical
       bid. Any bid not accompanying the below mentioned documents / deposits will be liable
       to be rejected.

   1. Bid Security in accordance to clause No.4.8

   2. Tender document(s), in original, duly filled in and signed by tenderer or his authorized
      representative along with seal on each page. All corrections and overwriting must be
      initialed with date by the tenderer or his authorized representative.

   3. The registration of the firm, authenticated copy of partnership deed in case of partnership
      firm and Form A issued by registrar of firms, or article and memorandum of Association
      along with certificate of incorporation in case of company.

   4. Solvency certificate from the banker or the tenderer-30 lacks will be taken at the time of
      Award of work. The Solvency certificate shall not be older than date of issue of NIT.

   5. Bid form filled in, as per Section II.

   6. Tenderer’s profile, duly filed in, as per Section III of the tender document.

                                               56                         Signature of tenderer & seal
     7. Original “power of Attorney” in case person other than the tenderer has signed the tender
        document.

     8. List of Qualified Experienced personnel who are working for the tenderer, who will be
        deployed for the work.

     9. Ownership/ Lease deed of HDD machines.

     10. Experience certificate as mentioned in N.I.T.




                                         SECTION – XII

                                Bharat Sanchar Nigam Limited
                             (A Government of India Undertaking)

Work Order No.                dated the
Work Order-cum-Completion Report for the work of Horizontal Boring as per Terms &
Conditions of Contract

To

Sub: Work Order for Horizontal Boring as per the terms & Conditions of Contract
Ref: Tender No ………………………………………..
Specification: Horizontal Boring

     01. Estimate No:                                              05. Size and length of cable issued

     02. Name/ Length of Route:

     03. Approximate length of cable (Route diagram attached):     06. Approximate/ Actual cost of
                                                                   work:
     04. A)Date of commencement:
         B) Date of Completion:

                                                57                       Signature of tenderer & seal
07 Important instructions as per Tender conditions
    a) Preparation of route & offset diagrams and submissions to planning unit
    b) Work is to be carried out as per instructions of the concerned SDE/JTO
    c) No damage should be done to existing Telecom/Electrical/Railway Cable/Any
       underground utility cable should be laid in parallel trench to avoid such probe.
    d) Cost of damages to be borne by contractor.
    e) Cable joint indicator shall be suitably provided.
    f) Refilling/ reinstatement is to be carried out strictly as per specifications to the
       satisfaction of Mahanagar Palika/Highway Authority.



                                                       Divisional Engineer
                                                       Date




                Completion report (to be filled by the Contractors)


          1. No, of work orders received         7. Size/length of cable
          2. No. of work orders completed        Issued        Laid        Status of Balance
          3. Total Trench length dug             Quantity
          4. Progressive cost of all the work
             orders
          5. Actual date of completion of the    8. Avg. depth              Min. Depth
             present
          6. Cable Mtce diagram submitted        Signature of contractor (with date &
                                                 stamp)




  Remarks (in any) of Counter Signing Authority
   1. LD for ___________ days @ Rs. ___________ per day is imposed
   2. LD for ___________ days condoned
   3. All the statements above are verified and found in order.



     SDE (TP)                                                          SDE(A/T)

  Signature with Date                                                  Date
                                           58                        Signature of tenderer & seal
Countersigned by DE (Nomonated)
    Date:




                                  59   Signature of tenderer & seal
                                         BHARAT SANCHAR NIGAM LIMITED
                          O/o. THE GENERAL MANAGER, TELECOM DISTRICT,SRINAGAR
                                         CTO BUILDING, SRINAGAR - 190 001
TENDER SCHEDULE

                                                        Trenching (Open/HDD) and Laying of PLB Pipes and other
1      Name of work
                                                        associated works.


2      Name of section

3      Total Length in Mtrs                             25000
       App. Length for Trenchiess Technology
4                                                       20000
       (Mtrs)
5      Existing Ducts (Mtrs)                            0

6      Open Trench Meters                               5000

7      Etimated Cost (Rs)                               43,00,000


                                                        D.Draft No …...…….. .Dated ...………..……... Drawn On (Name of
8      EMD ParticularsRs. 1,07,500/-                    Bank) …....………….……….…………..
                                                        …………………………...For Rs


Schedule of Items of work

S.N0   Description of work                              Rate     (Rs)     Unit         Estimated Qty   Amount


       Excavation trenching and reinstatement as
       per construction specification of the tender
       (Reinstatement after completion of item 4
1.0
       to7) to a depth of 1.65 m including
       excavation of surface and clearance of any
       obstacles on route such as bushes , root etc.


       A) Soft soil                                     59.00            Per Meter     0               0
       B) Soil mixed with boulders/concrete/
                                                        89.00            Per Meter     5000            445000
       Bitumen's
       C) Soft Rock                                     148.00           Per Meter     0               0


       Trenchless digging with HDD machines to
       lay PLB pipe (HDD Machines having
       capacity more than 10 ton pull back and
       should be able to bore upto 200 Mtrs in
2      single strech) as per construction               180.00           Per Meter     20000           3600000
       specification of the tender to a depth of 1.65
       M in bituminized / concrete set stone and
       avoiding any damage to exicting
       underground utilities.



                                                                    60
       A) Laying of PLB pipes / coils(upto 7 pipes).   1.60            Per Meter   25000       40000
3.0
       B) Drawing PP rope in the pipe / coil.          0.45            Per Meter   25000       11250
       Laying Jointing and leveling 150/100/50 mm
       GI pipe in trenches including town and city
4.0                                                    6.10            Per Meter   0           0
       (congested area) as shown in diagram and
       further operation.

       Laying , jointing of 100/150 mm RCC pipes
       along with in road crossing trenches and dry
5.0    rivers/streams and 150 mm CI pipes in           0               0           0           0
       railway crossing as per construction and
       specification of tender.




       A) Round RCC pipes 150mm                        7.30            Per Meter   0           0

       B)Split RCC pipes 150mm/stone slab (50cm*
                                                       5.10            Per Meter   5000        25500
       30 cm*4 cm)

       C) DWC                                          2.00            Per Meter   0           0

       Laying and fixing of 150/65/50mm GI Pipes
6.0                                                    11.60           Per Meter   300         3480
       on Troughs,Bridges and culverts




                                                                                   Estimated
S.N0   Description of work                             Rate     (Rs)       Unit                Amount
                                                                                   Qty
       Providing RCC Proctectionto HDPE/GI
       of size 20 cm *20 cm in the ratio of
7.0                                                    1930.00         Cum         15          28950
       (1:2:4) re enforced by weld mesh of size
       50 mm*100 mm 12 SWG
       Digging of pit 1Mtr towards jungle side
       on each manhole/joint chamber , fixing
8.0    and concreting of routes/joint indicators ,     181.80          Per Meter   140         25452
       painting and sign writing of route/joint
       indicators

       A) Blowing of OFC Cable in the laid
       PLB/HDPE/RCC/GI Pipe including
       clearing of PLB/HDPE pipe from choking
9.0    or any other obstacles. Items includes          7.00            Per Meter   0           0
       transportation of cabl;e etc from stoe to
       the work site by contract within a
       distance of about 80 Km
                        OR

       B)Pulling of OFC Cable in the laid
       PLB/HDPE pipe RCC/GI pipe inclusing
       clearing of PLB/HDPE pipe from choking
                                                       3.00            Per Meter   26000       78000
       or any other obstacles. Items includes
       transportation of cable etc from store to
       the work site by the contractor.



                                                                 61
       Laying of Sub-Duct i.e.32/40 mm dia
       PLB/HDPE in circle duct , clearing of the
       main duct foreign elements or clearing of
10.0   water from the main holes items             3.00            Per Meter       0               0
       includes shifting of pipes etc from the
       store to the work site by the contractor
       with a distance of about 80Kms.


       Digging of pit for jointing chambers
       construction of brick chamber with clean
11.0   sand, supply and placing of pre-cast        2000.00         Per No's        20              40000
       RCC slabs on brick chamber and back
       filling of jointing pit.

       Splicing of OF cable    a. 12-F             3000.00         Per No's        0               0
12.0
                                  b. 24-F          4000.00         Per No's        0               0
       Cost of recovery of Empty Drums from
13.0   the contractor , Optical Fibres             -200.00         Per Drum        13              -2600
       (12F/24F/48F/96F)
                                                                                   TOTAL           4295032
                                                                                   Say Rs.         43,00,000
I will execute the work at Par /above/below (percentage)

In figures _________________________________________________________________

In Words_________________________________________________________________

1. The quantity as shown in column 1 to 13 is approximate and can be increased/decreased. In either case the
rate will not be changed.

2. The tendered is requires to quote the rates in his own writing in percentage,either below,at par,or above the
schedule rate. Cutting if any should be crossed encircled and sign of tenderer with seal and the altered writing
should be much cleared. If the percentage is quoted item wise tender will be rejected.


3. BSNL will supply HDPE Pipes ,HDPE sockets,PP ropes , End caps,GI Pipes,RCC/DWC Split Pipes, route
indicators All the stores will be transported by contractor from BSNL store irrespective of any Distance.All
other material required for the work shall be arranged by the contractor.




  Sign.of Tenderer with seal




                                                             62

								
To top