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					                          BHARAT SANCHAR NIGAM LIMITED
                          O/O General Manager Telecom Aurangabad

                                                     Form No:-
                                                     Cost of document : Rs. 563/-
                                                     (Non refundable non transferable)
                                                     Receipt No :
                                                     Date :-




           BHARAT SANCHAR NIGAM LIMITED
               (A Govt. of India Enterprise)
O/o General Manager Telecom, Sanchar Sadan, Aurangabad-
                         431 003




            TENDER DOCUMENTS FOR

     Supply of Computer Stationery and
               Consumables

     No.N-2/88/Tender/Computer Stationery/09-10

Last date for submission : 22-10-2009
      Sold to ………………………………………


                                             Asstt. General Manager (SP)
                                             O/O G.M. Telecom Aurangabad



Supply of Computer stationery            1 of   31     Signature of bidder with Seal
                            BHARAT SANCHAR NIGAM LIMITED
                            O/O General Manager Telecom Aurangabad
                                               SECTION I

                                     NOTICE INVITING TENDER

No.N-2/88/Tender/Computer Stationery /2009-10 dated at Aurangabad the                    01-10-2009

On behalf of Bharat Sanchar Nigam Limited sealed open tenders are invited by The General Manager
Telecom, B.S.N.L, Aurangabad from the reputed bidders for Supply of Computer Stationery and
computer consumables to Aurangabad SSA. The eligible bidders should have experience of supplying
similar items to BSNL/MTNL/DOT,Central/state Govt Organisation, Central/State PSUs for at least two
years and should have minimum turnover costing Rs. 2 Lakhs each in the last two years. The
certificate to this effect issued by Group A Officer, clearly indicating the value of the supplied material and
the quality/make of the item supplied must be produced with the bid.

                                       Cost of        Estimated               Last date and      Date and
  Tender no       Type of Works         Tender           cost      E.M.D.        time of          time of
                                       Document        Approx.      (RS.)     submission of     opening of
                                         (RS.)          (RS.)                    tender           tender
                  Supply of
 N-               Computer                                                      13.00 Hrs       1530 Hrs
 2/88/Tender Stationery &              Rs. 563/-      9,50,000/- 23750/-            on             on
 /Computer        computer                  -                                  22-10-2009      22-10-2009
 Stationery/      consumables to
 2009-10          Aurangabad SSA.
1. Period of contract: One year from the date of agreement or till the completion of work put to
    tender, extendable for a period of 6 months on same rates, terms and conditions. However,
    further extension beyond this period, required, if any, shall be on mutually agreed rates,
    terms and conditions.
2. Mode of payment: Tender document can be purchased by paying cost of bid document in
  cash or DD drawn in favour of Accounts Officer (Cash), Office of the G.M.T., BSNL, Aurangabad
  payable at Aurangabad and original ACG-67 Receipt attached with bid document. or can be directly
  downloaded from website www.maharashtra.bsnl.co.in and DD towards cost of Tender document
  should be attached with Bid document. Bid security is to be paid in cash at cash counter O/O GMT
  Aurangabad during 10.00 to 13.30 Hrs on working days from 01-10-2009 to to 21-10-2009 or Cross
  Demand Draft issued by a Nationalized/scheduled Bank, drawn in favor of Accounts Officer (Cash),
 Office of The G.M.T, BSNL, Aurangabad payable at Aurangabad and DD/cash receipt should be
  enclosed with tender document in separate envelope.
3. Tender document containing description of work and terms and conditions can be obtained
  from:      AGM(SP), Office of the G.M T., BSNL, Aurangabad
4 . Sale of tender documents: The tender document can be had from the authority as
   stated above from 01-10-2009 to 21-10-2009 between 10.00 Hrs. to 13.30 Hrs. (on all working days)
5. Time and last date of submission of bid: 22-10-2009 up to 13.00 Hrs.
6. Time of bid opening: At 15.30 Hrs on 22-10-2009.
7 . Date and Time of opening of Financial Bid will be intimated later.
     The tender(s) not accompanied by the requisite bid security and tender document cost , shall be
     summarily rejected. Tender will not be accepted/received after expiry date and time. The General
     Manager Telecom, BSNL, Aurangabad reserves the right to reject any or all tender(s) without
     assigning any reason thereof and he is not bound to accept the lowest tender(s) and he reserves the
     right to waive any irregularity and to relax or otherwise in the tender and the decision of The
     General Manager Telecom ,BSNL, Aurangabad shall                    be final & binding upon the
     tenderer(s)/contractor(s).

                                         Assistant General Manager (SP)
                                    Office of The G.M.T, BSNL Aurangabad.
                                    Tel : 0240-2360066, 2480551 Fax - 2482899


 Supply of Computer stationery                 2 of   31      Signature of bidder with Seal
                            BHARAT SANCHAR NIGAM LIMITED
                            O/O General Manager Telecom Aurangabad


                                              Section - II

                                               BID FORM

Tender No.N-2/88/Tender/Computer Stationery/2009-10 Date of issue                       01-10-2009

To,
        General Manager Telecom.
        BSNL, Sanchar Sadan, Town Centre, CIDCO
        Aurangabad

Dear Sir

        Having examined the terms & conditions of contract and specifications including Tender
No _______________________________the receipt of which is hereby duly acknowledge, we,
undersigned, offer to execute the work of supply of Computer Stationery and consumables to
Aurangabad SSA , in conformity with said Terms and conditions of contract and specifications as may
be ascertained from respective Officer.

         We undertake, if our bid is accepted, we will execute the work in accordance with specifications,
time limits & terms & conditions stipulated in the tender document.

If our bid is accepted, we shall submit the securities as per the conditions mentioned in the contract.

         We agree to abide by this bid for a period of 180 days from the date fixed for Bid opening
(Qualifying bid) and it shall remain binding upon us and may be accepted at any time before the expiry of
that period.

       Until a format Agreement is prepared and executed, this bid together with your written
acceptance thereof in your notification of award shall constitute a binding contract between us.

        Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration
and replacement.


                                                                     Dated this………day of …………..2009


                                  Signature of authorised Signatory …………………………

                                  In capacity of ………………………………………………..


                                 Duly authorised to sign the bid for and on behalf of………………




 Supply of Computer stationery                3 of   31       Signature of bidder with Seal
                              BHARAT SANCHAR NIGAM LIMITED
                              O/O General Manager Telecom Aurangabad


                                            SECTION III
           QUESTIONNAIRE FORMING PART OF TENDER TO BE FILLED IN & RETURNED

1. Full name of the firm                    :-
   (In capital letters)                     -

2. Firm address                             :-

3. (A) Telephone No.                        : Off                      Res.
   (B) Fax No.                              :-                         Mobile :

4. Is the firm proprietary                  :
   /Partnership/Ltd./Pvt. Ltd

5. Names of Proprietor or                   :-
   partners/Directors

6. Experience with                          :-

7. Is the firm registered          :-
   with any Government/            -
   semi government undertakings
   If so furnish details of registration.

8. Has the firm been               :-
   black listed                    -
   by any organization,                     -
   if so attach the details
   of the same.

9. Sales Tax/VAT Registration No :-

10. Income Tax Account NO. : -
    /PAN number
   ( Copy of Income Tax return submitted for the year 2005-06 to be attached with the bid document)

11. Tenderer`s Bankers and bank account No :


I hereby certify that the above-mentioned particulars are true and correct.




                                                                Signature of Tenderer
                                                                Seal of the company
                                                                Capacity in which Signed




 Supply of Computer stationery                      4 of   31     Signature of bidder with Seal
                           BHARAT SANCHAR NIGAM LIMITED
                           O/O General Manager Telecom Aurangabad

                                         SECTION IV

                             INSTRUCTION TO THE BIDDERS
1.   Definitions:
1.1  The purchaser means BSNL, AURANGABAD.
1.2  The tenderer (bidder) means the individual or firm who participates in this tender and submits
     its bid.
1.3 The supplier/ contractor mean the individual or firm providing goods/services under
     contract.
1.4 The Goods/Services means all the equipment/Material/Services, which the supplier is required
     to provide to the purchaser under the contract.
1.5 Letter Of Intent (LOI) means the written communication to the successful bidder of the
     intention of the purchaser to accept the tender as per the terms & conditions contained & referred
     there in.
1.6 Purchase Order /Work Order means the written order signed by the purchaser for the purchase
     of goods/ performance of services respectively as per terms & conditions of tender finalized &
     accepted by the BSNL, Aurangabad.
1.7 The contract price means the price payable to the supplier under the purchase order/work order
     for the full & proper compliance of his contractual obligations.
1.8 The records, terms & expressions not specifically defined herein or in the tender documents, shall
     have the same meaning assigned to them, as the case may be. The head notes are for guidance
     only & shall not affect the interpretation or construction of any provision thereof in the tender
     documents.
1.9 Date of receipt of communication will be taken as actual date of receipt or 7 days from date of
     dispatch in case of postal delivery, which ever is earlier unless specifically mentioned.
1.10 Any notice, order or other communication sought to be served on the contractor with reference to
     the contract shall, without prejudice to any other mode of service, be deemed to have been served
     if delivered by hand or sent by registered post to the office of bidder at site or to the bidders head
     office, while any notice or order or communication by the bidder to be served on BSNL with
     reference to contract shall be validly served, if delivered by hand or through registered post to the
     office of AGM (S/P), O/o The GMT, Sanchar Sadan, 11&12,Town Center, CIDCO,
     N-5, Aurangabad.

1.11 Eligibility of bidder : The eligible bidders should have experience of supplying similar items to
     BSNL/MTNL/DOT,Central/state Govt Organisation, Central/State PSUs for at least two years
     and should have minimum turnover costing Rs. 2 Lakhs each in the last two years. The
     certificate to this effect issued by Group A Officer, clearly indicating the value of the supplied
     material and the quality/make of the item supplied must be produced with the bid.

2.    Tender documents :
2.1   The bidding procedure, terms & conditions of the contract & the goods/services proposed to be
      purchased are described in the tender documents, which comprise the following:

           Sr. No.                                  Item                                    Annexure No.
               1       Notice Inviting Tender                                               Section I
               2       Bid Form                                                             Section II
               3       Questionnaire                                                        Section III
               4       Instructions to Bidder                                               Section IV
               5       Special Conditions                                                   Section V
               6       List of document to be submitted with the tender                     Section VI
               7       Tender Application                                                   Section VII
               8       Declaration regarding non working of near relatives in               Section VIII
                       BSNL/MTNL


 Supply of Computer stationery               5 of   31      Signature of bidder with Seal
                            BHARAT SANCHAR NIGAM LIMITED
                            O/O General Manager Telecom Aurangabad
                  9     Declaration regarding non Blacklisting of firm.                       Section IX
                 10     Format for Agreement                                                  Section X
                 11     Proforma for experience Certificate                                   Section XI
                 12     Tentative Requirement of Stationery Required                          Section XII
                 13     Financial Bid                                                         Section XIII

2.2     The bidder shall examine all the forms, instructions, terms & conditions and specifications in the
        tender documents. The failure to furnish all information, required as per the tender documents or
        submission of bids not substantially responsive to the tender document shall be at the bidders
        own risk & liable for summary rejection.

3.      COST OF BIDDING.
        The bidder shall bear all the costs associated with the preparation and submission of his bid(s).
        The purchaser, will in no case, be responsible or liable for any cost(s), regardless of the conduct
        or outcome of the bidding process

4.      DOCUMENTS ESTABLISHING BIDDERS ELIGIBILITY AND QUALIFICATION.

4.1     The bidder shall furnish, as part of his bid documents establishing the bidders eligibility,
        the following documents.

        i)       Original ACG-67 receipt issued by AO (Cash),o/o GMT/DD towards cost of Tender
                 document.
        ii).      Original ACG-67 receipt issued by AO (Cash),o/o GMT/DD towards Payment of
                  EMD.
        iii).    Original tender document duly signed on all pages with seal of the bidder.
        iv).     Bid form duly filled and signed as per section II.
        v).      Tender Application duly filled and signed as per Section VII.
        vi).     Attested copy of Registration of firm (as applicable)
        vii).    Attested copy of Income return submitted for the financial year 2007-08.
        viii).   Attested copy of PAN Card.
        ix).     Attested copy of VAT/Sales Tax Registration.
        x).      Attested copy of turn over certificate for last two financial years.
        xi).     Attested copy of experience certificate as per section XI.
        xii).    Declaration regarding non-working of near relatives in BSNL/MTNL/DOT as per
                 proforma, on Rs. 50/- Non judicial stamp paper.
        xiii).   Declaration regarding non-blacklisting of firm, as per the proforma on Rupees 50/-
                 non judicial stamp paper.
        xiv)     Original Power of attorney in case person other than the tenderer has signed the tender
                 document..
         xv).    Samples of the items intended to be supplied, dully stamped and Signed by bidder
                 marking the details of the quality/make as indicated in the price schedule.
         xvi)    Any other document asked for vide tender clause.

4.    Queries on bid document:
      A prospective bidder, requiring any clarification of Bid Document shall notify the Department in
      writing or by fax or by cable at the department’s mailing address indicated in the invitation for bids.
      The department shall respond in writing to any request for clarification of bid documents, which it
      receives not later than 07 days prior to the date for the opening of bids. Copies of the query (without
      identifying the source) and clarification by the department shall be sent to all the prospective bidders
      who have purchased the bid documents and all such clarification issued by the Department will form
      part of the Bid Document.
5.      Amendment to the bid documents:
5.1     The purchaser, for any reason, whether at its own initiative or in response to the clarification(s)
       sought by the prospective bidder(s) may, at any time, prior to the last date for submission of the



 Supply of Computer stationery                 6 of   31      Signature of bidder with Seal
                             BHARAT SANCHAR NIGAM LIMITED
                             O/O General Manager Telecom Aurangabad
       bids, amend the bid documents. All such amendments shall be notified in writing or FAX to all
       the prospective bidders who have purchased the tender documents. These modifications/
       amendments shall be binding on all concerned.
5.2     To allow the prospective bidders reasonable time for preparing the bids after taking into account
       the modifications, the purchaser, at it’s discretion, may extend the date for submission of the bids.

6        Bid Prices:
6.1    The bidder shall give the unit prices, total bid prices & other prices of the goods/services it proposes
       to provide under the contract as per the price schedule included in the tender documents.
         The price of goods/services shall be quoted in the price schedule for delivery of
         goods/services at the O/O General Manager Telecom Sanchar Sadan, Plot No 11-12 Town
         Centre CIDCO Aurangabad. inclusive of all taxes, excise duty, octroi, insurance, freight,
         VAT& any other charges. No forms for concession/exemption from sales tax, octroi etc.
         would be issued to the bidder.

62       The prices quoted by the bidder shall remain firm during the entire period of the contract &
         shall not be subject to variation on any account. The bid submitted with variable prices unless
         asked by BSNL, Aurangabad shall be rejected as a non-responsive bid.

6.3      The unit prices shall be quoted with sufficient details to enable the purchaser arrive at total prices
         of the goods/services offered.

6.4     The rates quoted by the bidder must be reasonable & logical. The tender can be rejected
       on the basis of unreasonable & illogical rates.

7        Bid Security (EMD):
7.1      The bidder shall furnish, as part of his bid, bid security (EMD) for an amount as given in clause 3
         of Section V.

7..2     The security (EMD) is required to protect the Purchaser’s interests against the risk of bidder’s
        conduct, which would warrant the forfeiture of the bid security.

7.3    The Earnest Money may be paid by cash with the cashier, O/O GMT, Aurangabad
        between 1000 Hrs to 1330 Hrs on all working days from 01-10-2009 to 21-10-2009 and the
       Original ACG-67 receipt obtained from AO(Cash) should be submitted in the bid security
       envelope or in the form of Demand Draft issued by any Nationalised/scheduled bank
       drawn in favour of AO(Cash), GMTD, BSNL, Aurangabad, payable at Aurangabad should
        be submitted with technical bid.

7,.4   Bidders registered with National Small Scale Industries Corporation (NSIC), Government of
        India under single point registration scheme for similar items & having a monetary limit not
        below the total bid value may claim exemption from payment of cost of tender form, EMD &
        security deposit. The bidder shall furnish along with the bid a certificate/documentary proof in
       respect of registration clearly specifying the monetary limit. In case the bid value exceeds the
       monetary limit, exemption for payment towards cost of tender form shall not be available & the
       bidder shall furnish EMD/ security deposit for the difference. Such bidders should also submit
       their monthly turnover in support of the claim for meeting the delivery schedule duly certified by
       the NSIC. Moreover, they should also produce documentary evidence showing that the firm is
       registered with NSIC for the items tendered for. Failure to comply this provision shall result in
       summery rejection of the bid. The maximum amount of monetary limit for which NSIC registered
         SSI units will be entitled to get advantage of concessions admissible to them shall be limited to
         Rs.25 Lack (Rs. Twenty Five Lack only).

7.5    Amount or amounts payable, if any, to the bidder or the bid security furnished by the bidder in
       respect of an earlier bid, shall not be adjustable against this bid, unless specified otherwise, as a
       special condition by the purchaser.


 Supply of Computer stationery                 7 of   31       Signature of bidder with Seal
                           BHARAT SANCHAR NIGAM LIMITED
                           O/O General Manager Telecom Aurangabad
7.6    No other bidder (except as specified under para 7.4 above and others specifically exempted by
       Govt. of India for payment of EMD) shall be exempted from the requirement of bid security.

7.7    The amount deposited as bid security shall carry no interest. During the entire period it remains
       with BSNL, Aurangabad.

7.8   The bid security of the unsuccessful bidders(s) shall be refunded only after the successful
      completion of process & finalization of tender.

7.9   The bid security of the successful bidder(s) will be refunded on submission of performance
      security Deposit .

7.10 The bid security shall be forfeited:
      a)      if the bidder withdraws his bid during the period of bid validity ; or
      b)      In the case of a successful bidder,(i) if the bidder fails to sign the contract and/or
              (ii)fails to furnish performance guarantee (S.D.) in accordance to the relevant clauses
              of the documents(s) (iii) If it is found that the bidder has given false information,
              fabricated document, thereby concealing facts, mispresenting and misleading BSNL..
      c)
7.11 A bid not secured in accordance to para 7.1 and 7.4 above shall be summarily rejected
      as a non-responsive bid.

8.      Period of validity of bids:
8.1     The bid shall remain valid for 180 days after the date of opening of bid(s), a bid valid for a
        shorter period shall be rejected as a non-responsive bid.
8.2     In exceptional circumstances, the Purchaser may seek the bidders consent for extension of the
        period of validity of bids. The request & the responses thereto shall be made in writing. The bid
        security provided, as per clause 7 shall be suitably extended. A bidder shall however, has the
        right to refuse for an extension without any risk to his bid security. A bidder conceding to the
        request for extension of time shall, however, not be permitted to modify his bid.

9.      Signing of Bid:
9.1     Bidder will be required to produce attested certificate of registration issued by the registrar of
        firm in favour of his authority to sign on behalf of firm.
9.2     Original “Power of Attorney” should be submitted in case person other than the tenderer
        has signed the tender documents
9.3     Individuals signing the bid or the other connected with the contract shall indicate their full name
        below their signatures & should be stamped.
9.4     A person signing the bid form or any documents forming the part of the contract on behalf of
        another person shall be deemed to be having authority to sign the documents. If however, found
        to be otherwise the BSNL, Aurangabad may, without prejudice to other civil & criminal remedies,
        cancel the contract at the risk & cost of such person & hold him liable for all costs & damages
        arising from the cancellation of the contract including any loss which the BSNL, Aurangabad may
        suffer on account of execution of contract/intended contract.
9.5     The person or the persons having authority of signing the bid shall sign All pages of
        original bid, except for un-amended printed literature.
9.6     The bid shall contain no inter-lineation , erasures or overwriting except as necessary to correct
        errors made by the bidder in which case such corrections are to be made, the entry should be
        clearly scored out by a single line and encircled and fresh entry should be made. All such
        corrections should be authenticated under the full signature of the person signing the tender. Any
        tender, which does not comply with this requirement, shall be rejected. All conditional or
        incomplete tenders will be rejected.
9.7     The tender form should be filled legibly in blue ink in English or Hindi only.




 Supply of Computer stationery               8 of   31      Signature of bidder with Seal
                                BHARAT SANCHAR NIGAM LIMITED
                                O/O General Manager Telecom Aurangabad
10           Submission of Bid: Method of preparation of bid.

10.1 Bid for each tender should be submitted in three envelopes placed inside a main cover. These
     envelopes shall contain the following:

     Envelope        Marked on the            Contents of Envelope
                     Cover
     First           Bid Security             Containing bid security and Tender form cost (as
                                              applicable)
     Second          Qualifying Bid           Containing documents as per clause-4 (Sec IV) except bid
                                              security
     Third           Financial Bid            Rates duly quoted by the tenderer in the prescribed format.

         On all these envelopes the name of the firm and whether “Bid security” OR “Qualifying”
OR “Financial” bid must be clearly mentioned and should be properly sealed (with sealing
Wax/Packing PVC tape).All these three envelopes are to be placed inside an outer envelope and
properly sealed (with sealing wax/packing PVC tape). The tenders which are not submitted in above
mentioned manner shall be summarily rejected. (Simply pasting the cover with gum paste/stapler shall
not be treated as sealed)

10.2         All envelopes (3 inner & one outer) must bear the following :

                            Tender for Supply of computer stationery and consumables
                                    “NOT TO OPEN BEFORE ( 22-10-2009 )”
                             (Tender No.N-2/88/Tender/Computer stationery/2009-10

         and should be addressed to : Assistant General Manager (SP)
                                      O/O G.M. telecom Aurangabad

 10.3 The tenderer will be bound by all terms, conditions & specifications as
       detailed in the tender documents.
10.4    Any tender with conditions other than those specified in the tender document is liable to be
       summarily rejected. No modification by the contractor in any of the conditions will be permitted
       after the tender is opened.

10.5.        SUBMISSION OF BIDS:

10.5.1 Tenders shall be dropped in the tender box placed in the PRO section ground floor office of
       G.M.T. BSNL, Sanchar Sadan, Plot No 11-12 Town Centre, CIDCO Aurangabad before the
       closing (date and time) of tender, as mentioned in NIT. The tenderer is to ensure the delivery of
       the bids at the correct address if sent by speed post or registered post or courier as the case may
       be. The BSNL shall not be held responsible for delivery of bid to the wrong address and/or shall
       not be held responsible for any delay of any nature as the case may be. The slit of tender box
       will be sealed immediately after the specified time for receipt of tender. Any tender presented in
       person after the sealing of box will not be received by G.M., BSNL, Aurangabad or by any of the
       subordinate officer(s) or will not be allowed to be deposited in the tender box as the case may be.

10.6         Postponement of Tender opening: Whenever it is considered necessary to postpone the
             opening          date of tenders, quick action be taken and communicated to the tenderer who
             purchased the tender documents and shall be at least one day
             before the original date of opening and shall also be put-up on the notice board and also
             published in the newspaper in which original NIT(s) be published. If the date of opening of bids is
             declared as holiday, the bids will be opened on the next working date at the same time and
             venue.




 Supply of Computer stationery                    9 of   31      Signature of bidder with Seal
                            BHARAT SANCHAR NIGAM LIMITED
                            O/O General Manager Telecom Aurangabad
10.7     BSNL, Aurangabad if subsequently, declares date fixed for opening of bids as holiday, the
         revised schedule will be notified. However, in absence of such notification, the-bids will be
         opened on next working day, time and venue remaining unaltered or otherwise.

11.      Last date and time of submission of bids :
11.1     All bids shall be received by the purchaser at the address specified under clause 10 above, not
         latter than the date & time specified in the NIT.
11.2     The purchaser may at its discretion, extend the date & time for submission of bids by amending
         the bid documents in which case all rights & obligations of the Purchaser & bidders shall be
         subject to the extended date & time.
11.3     Any bid received after the specified date & time for submission of bids shall be rejected &
           returned unopened to the bidder(s).

12.      Modification and withdrawal of bids.
12.1     The bidder(s) may modify or withdraw bid after submission provided that the written notice for
         the modification(s) or withdrawal is received by the purchaser one hour prior to the last date &
         time prescribed for submission of bid.
12.2     The notice for modification or withdrawal shall be prepared, sealed, marked & dispatched as
         required in the case of bid submission strictly in accordance with provisions of clause 10.
         A notice for withdrawal may also be sent by Fax but followed by a signed confirmation copy, post
         marked not later than one hour before the deadline for submission of bids.

13       Bid Opening :
13.1     BSNL shall open the bid in presence of bidders or his authorised representative who choose to
         attend at the same on the due date as mentioned in NIT.. The bidders representative who are
         present, shall sign an attendance register. The bidder shall submit authority letter to this effect
         before they are allowed to participate in the bid opening.
13.2     Only f one representatives for any bidder shall be authorised and permitted to attend
         the bid opening.
13.3     The bid shall be opened in the following manner :-
13.3.1   The bid opening committee shall count the number of bids and assign serial numbers to the
         bids. For example, if 10 tenders have been received, the bid shall be numbered as 1of 10, 2of 0
         etc. All the members shall initial on the outer envelopes of all the bids with date.
13.3.2   The envelopes containing the tender offer not properly prepared and sealed, as required vide
         para 10 above shall not been opened and shall be rejected outright. Closing the cover by gum will
         not be treated as sealed cover. The reasons for not opening such tender offers shall be recorded
         on the face of the envelope and all the members of bid opening committee shall initial with date.
13.3.3   First, the outer envelope containing the two envelopes be opened. The bid opening
         Committee shall initial on all envelopes with date.
13.3.4   The bidder who have packed and submitted bids as per tender document, their “qualifying
         bid/technical bid” shall be opened and papers/documents submitted by the bidder shall be
         examined and recorded by the TOC. After opening the qualifying bid, all the documents
         contained therein shall be serially numbered and signed by the bid opening committee
         members.
13.3.6   After recording the “qualifying bid” the TOC will place all the “Financial Bids” submitted by the
         bidder in an envelope and will seal it with wax for keeping in safe custody.
13.4     The financial bid shall be opened in the following manner :-
13.4.1   The envelopes marked “Financial Bid” will be opened only for qualified tenders in “Qualifying
         Bid”.
13.4.2   The date and time of opening of “Financial Bid” shall be conveyed to all the bidders who have
         qualified in qualifying bid and their representative shall be allowed to attend the financial bid
         opening.
13.4.3   After opening the “Financial Bid” the bidders name, bid prices, modifications, bid withdrawals
         and such other details as BSNL, at its discretion may consider appropriate will be announced at
         the opening.




 Supply of Computer stationery                10 of   31      Signature of bidder with Seal
                            BHARAT SANCHAR NIGAM LIMITED
                            O/O General Manager Telecom Aurangabad
                      discrepancy in figures and words in the quote, the same shall be
13.4.4 In case there is
        announced in the bid opening, but the quote in words shall prevail.

14.     Summery Rejection of Bid:
        One or more of the following reasons/omissions will render a bid liable to summary rejection.
a)      Bid received late without conclusive proof that it was actually delivered before the
        specified closing time.
b)      Correction & overwriting not signed by the authorised signatory.
c)      Documents asked for in Section VI not submitted.
d)      Bid from a bidder who did not purchase the bid documents.
e)      Conditional bid or bid received with validity for a shorter period than prescribed in clause 8.1
f)      Bid in which rates have not been quoted in the manner specified in the bid form.
g)      Non-receipt of clarification in time.
h)      Bid non-confirmative as per tender specification.
i)      Influencing the evaluation of bids.
j)      Bids not prepared and sealed as per clause 10.
k)      Bidders giving false information, fabricated documents, thereby concealing facts,
        Misrepresenting & misleading BSNL Aurangabad.
l)      Tender Application as per Annexure – VII not duly filled in & signed.
m)      Violation of any terms & conditions of tender or rules & regulations of Government of India or law.

15      Protective Clause:
        The purchaser reserves the right to disqualify such bidders, who have not met the contractual
        obligations against earlier contracts entered into with the purchaser or black listed by any Govt /
        Semi-Govt organisation.

16     Clarification of Bids:
        In the process of examination, evaluation and comparison of bids, the Purchaser may, if
        necessary ask the bidder(s) for clarification(s) of the bid(s). The request for such clarification(s)
        and the response thereto shall be in writing. In case of no response from a bidder, his bid is
        liable to summary rejection.

17     Influencing the Evaluation of Bids & Award of Contract.
        No bidder shall attempt to influence the Purchaser on any matter relating to the tender(s). Any
        attempt to influence the purchaser in the evaluation and comparison of the bid(s) and in
        award of the contract, shall result in summary rejection of the bid(s) of such bidder(s).

18      Evaluation:
18.1. To determine clause-by-clause compliance, the bids shall be evaluated in respect to the substantive
        responsiveness or otherwise. Thereafter the evaluation shall be done for the substantively
        responsive bids only.
18.2. A substantively responsive bid is one that conforms to all the terms and conditions of the
        Tender Documents without material deviations. The bid’s responsiveness shall be based on the
        contents of the bid itself without recourse to any extrinsic material.
18.3. The Financial bid of only substantively responsive bid will be opened.
18.4. The competent authority will examine and approve the samples supplied with the bid if any.
18.5. The rates of Technically qualified bids and approved samples of the respective bidders will
        only be considered for financial evaluation.
18.6. A bid determined as substantively non-responsive shall be rejected. The bidder(s) shall not be
        permitted to make corrections after opening time of bid to make such bid(s) substantively
        responsive.
18.7. The purchaser is not bound to accept the lowest or any tender and reserves to himself the
        right to accept the whole or any part of the tender and of allotting the quantities offered.
        The bidders shall supply the quantities as decided by the purchaser at the approved rates and as
        & when required during the contract period.


 Supply of Computer stationery                11 of   31      Signature of bidder with Seal
                            BHARAT SANCHAR NIGAM LIMITED
                            O/O General Manager Telecom Aurangabad
18.8.   The purchaser may waive minor non-conformance or irregularity(s) in a bid, which does not
        constitute a material deviation, provided such a waiver does not prejudice or affect the relative
        ranking of the bid(s).
18.9.   Arithmetical error, if any shall be rectified in the following manner:
        a)       If there is a discrepancy between the unit price & the total price that is obtainable by
                 multiplying the unit price with quantity, the unit price shall prevail & the total shall be
                 corrected accordingly.
        b)       It there is a discrepancy between words & figures, the amount in words shall prevail.
        c)       If there are errors in the calculations or rate of applicable Govt. levies, duties & taxes, the
                 same will be corrected by the purchaser.

19      Commercial Evaluation of Substantively Responsive Bids:
19.1.   The bids previously determined to be substantively responsive, and whose samples are
        approved by competent authority, shall only be evaluated commercially and compared in detail.
19.2.   The ranking shall be based on the prices of goods and the approved samples offered inclusive
        of all taxes, Octroi, freight and insurance, VAT, etc .
19.3.   Based on the merits of each case, the distribution of tendered quantity amongst the bidder(s)
        whose bids are found to be technically and commercially acceptable shall be determined by the
        purchaser.
19.4.   The purchaser shall have the sole discretion in determining the number of suppliers on
        whom the purchase orders shall finally be placed. If multiple bids are accepted, the terms
        and conditions offered to the lowest shall also apply to the higher bids.
19.5.   When number of contractors / suppliers finalized are more than one, the tentative
        distribution of order may be done by GMT according to the formula given below: -
                         Distribution of Quantities for ordering: -
                  Number of Bidders on
          Sr.
                    whom the order is                 Proposed Quantity of Distribution
          No.
                  proposed to be placed
                                                             L-1 would get 70%
           1                 2
                                                             L-2 would get 30%
                                                             L-1 would get 50%
           2                 3                 Remaining quantity to other selected bidders in
                                                    inverse ratio of their evaluated price.
                                              [Vide DOT Ir. No.03-06/93-MMT Vol. Dt.14.5.96.]


20      Right to Vary the Quantities:
20.1.   The purchaser reserves the right, at the time of award of contract, to increase or decrease the
        quantity by 25 % of what is specified in the schedule of quantities, without any change in unit
        price or other terms & conditions and to award the works to more than one contractor.
20.2.   The vendor shall regulate the delivery of ordered goods/ services as per written instructions from
        the purchaser.

21      Right to Accept/Reject Any or all Bids:
        The Purchaser is not bound to accept the lowest or any other bid and reserves the right to
        accept or reject any bid, and to annul the bidding process and reject all bids, at any time prior to
        the award of the contract without assigning any reason(s), whatsoever and without thereby
        incurring any liability towards the affected bidder(s) on this ground.

22      Letter Of Acceptance LOA/ Letter of Intent (LOI):
22.1.   Before the expiry of the validity of bid, the Purchaser shall notify the successful bidder(s), in
        writing by registered letter or by FAX (to be confirmed in writing by registered letter)/ by hand
        delivery, about the acceptance of the successful bid(s).




 Supply of Computer stationery                 12 of   31       Signature of bidder with Seal
                              BHARAT SANCHAR NIGAM LIMITED
                              O/O General Manager Telecom Aurangabad
22.2.      The bidder shall, within 7 days from of the date of receipt of communication, convey his
           acceptance & shall also furnish performance security/ Security Deposit in conformity with the
           bid documents
22.3.      Failure to comply with the requirement as above shall constitute sufficient ground for the
           annulment of the acceptance of the bid and forfeiture of the bid security, in which event, the
           Purchaser shall be free to place orders on any other bidder(s) or call for fresh bids.
22.4.      The bid security of the successful bidder(s) shall compulsorily be converted as part performance
           security.
22.5.      The contractor may be debarred from participating in the present tender / all the future tenders of
           BSNL, Aurangabad in the event of:
           i)       Failure of successful Bidder to pay the security deposit & or enter into the prescribed
                    agreement, for any earlier / present tender of BSNL, Aurangabad.
           ii)      Breach of any terms & conditions of any contract with BSNL, Aurangabad.
           iii)     Bidder giving false information, fabricated document thereby concealing facts,
           iv)      mispresenting and misleading BSNL.

 23         Award of Contract & Issue of Purchase Order:
23.1       The purchaser may consider placement of a purchase order for commercial supplies on those
           bidder(s), whose offers have been found technically, commercially and financially acceptable and
           whose product(s) have been found proven.
23.2       During the period of contract, if so desired by the purchaser, the supplier(s) shall visit the
           purchaser at such place and date as may be prescribed by the purchaser for discussions on
           design(s) and progress of the work etc.
23.3       The purchaser shall place the Purchase Order in single/different lots during the contract period.

 24         Extension of contract period.
           The contract shall normally be for one year (unless other wise specified) but purchaser
           reserves the right to extend the contract period by 6 months beyond the period specified in the
           letter of acceptance (tender), on the same rates and other terms & conditions. However,
           further extension beyond 6 months, required if necessary, will be on mutually agreed terms and
           conditions.

25          Right to Cancel the Contract.
25.1       The purchaser shall have the right to cancel the contract wholly or in part in the event he is
           obliged to do so, on account of any decline, diminution, curtailment or stoppage of the work(s), by
           giving one month’s notice.
25.2       The purchaser shall have the right to cancel the contract & forfeit S/D if subsequently it is found
           that the approved contractor is a “Member of Family” of a “Government servant”.
25.3       The bidder who is a “Member of Family” of a “Government Servant” working either in BSNL,
           Aurangabad, MTNL or Telecom Department is not eligible to bid for this tender.
25.4       It is binding on every bidder to give declaration along with the tender in the prescribed proforma
           as per section VIII.

26.        Definitions : - In these rules, unless the context otherwise requires –
       (a) “The Government” means the Central Government;
       (b) “Government Servant” means any person appointed by Government to any civil service or post
           in connection with the affairs of the Union & includes a civilian in a Defence service;
           Explanation - A Government Servant whose services are placed at the disposal of company,
           Corporation, organisation or a Local Authority by the Government shall, for the purposes of these
           rules, be deemed to be a Government Servant serving under the Government not withstanding
           that his salary is drawn from sources other than the Consolidated Fund of India;
       (c) “Members of Family” in relation to a Government Servant includes –
           The near relatives for this purpose are defined as,
               1 Member of a Hindu Undivided family,
               2 They are husband & wife,




 Supply of Computer stationery                  13 of   31      Signature of bidder with Seal
                             BHARAT SANCHAR NIGAM LIMITED
                             O/O General Manager Telecom Aurangabad
             3   The one is related to the other in the manner as father, mother, son(s) & son’s wife
                 (daughter-in-law), Daughter(s) & daughter’s husband (son-in-law), brother(s) & brother’s
                 wife sister(s) & sister’s husband (brother in-law).

27.      Every successful bidder shall also execute an Agreement with the purchaser i.e. BSNL,
         Aurangabad on a non judicial stamp paper of Rs. 100/- as per the Proforma at Section X.
        (The cost of stamp paper to be borne by bidder). AGM (S/P), BSNL, Aurangabad, shall
         sign the contract on behalf of GM, BSNL, Aurangabad & he shall represent the BSNL,
         Aurangabad with reference to contract.

28.      Payment:
28. 1    Payment will be made as specified in Section V No payment shall be made for goods that are
         rejected on inspection/testing

29.     Amendments:
        Within the scope of the contract the purchaser may, at any time, by a written order to the supplier,
        amend one or more of the following:
a)      Drawings, designs & specifications, where the goods/ services to be supplied/ performed under
        the contract are to be supplied specifically for the purchaser;
b)      The method of packing & shipment.
c)      The consignee and/or the place of delivery.
d)      The service to be provided by the supplier.

30,    Sub-Contracts:
30.1  The supplier shall not assign/transfer & sub-Contract it’s interests/obligations under the contract
      without the prior written permission of the purchaser
30.2    The supplier shall notify the purchaser in writing of all sub-contracts awarded under this contract
      if not already specified in the bid. Such notification, in the original bid or later shall not relieve the
     supplier from any liability or obligation under the contract.

 31. Force Majeur:
 31.1 If at anytime, during the currency of this contract, the performance, in whole or in part, of any
        obligation(s) by either party under this contract shall be prevented or delayed by reason(s) of
        war, hostility, acts of the public enemy, civil disturbance, sabotage, fire, floods, explosions,
        epidemics, quarantine restrictions, strikes, lockout or act of God (Herein after referred to as
        events), provided notice of happenings, of any such event is given by either party to the other
        within 21 days from the date of occurrence thereof, neither party shall by reason(s) of such
        event be entitled to terminate this contract nor shall either party have any such claim for
        damages against the other in respect of such non performance or delay in performance and
        deliveries under the contract shall be resumed as soon as practicable after such event(s) may
        come to an end or cease to exist and the decision of the purchaser as to whether the deliveries
        have been so resumed or not shall be final and conclusive, provided further that if the
        performance in whole or part of any obligation(s) under the contract is prevented or delayed by
       reason(s) of any such event for a period exceeding 60 days, either party may, at its discretion
       terminate the contract. The decision of BSNL, Aurangabad as to whether an event justifies
       invocation of force majeure shall be final & conclusive.
31.2    Provided also that if the contract is terminated under this clause, the purchaser shall be at
      liberty to take over from the supplier, at a prices to be fixed by the purchaser, & which shall be
     final, all the unused, undamaged & acceptable goods, bought out components & stores in course
     of manufacture in the possession of the supplier at the time of such termination or such portion(s)
     thereof as the purchaser may deem fit excepting such materials bought out components and
     stores as the supplier may with the concurrence of the purchaser elect to retain.

 32 Termination for Default.
32.1 The purchaser by a written notice of 14 days, of default, may, without prejudice to any other
     remedy for breach of contract, terminate the contract in whole or in part as the case may be;


 Supply of Computer stationery                  14 of   31       Signature of bidder with Seal
                              BHARAT SANCHAR NIGAM LIMITED
                              O/O General Manager Telecom Aurangabad
32..1.1 If the supplier fails to deliver any or all of the goods/services within the time period(s)
        specified in the contract, or any extension thereof granted by the purchaser.
32.1.2 If the supplier fails to perform any other obligation(s) under the contract; and
32.1.3. If the supplier, does not remedy his failure(s) within a period of specified by purchaser, after the
        receipt of the default notice.
 32.1.4.In the event of the termination of the contract in whole or in part, the purchaser
        may procure from open market, upon such terms and in such manner as it deems appropriate,
        goods similar to those undelivered & the supplier shall be liable for payment of such excess cost
        for such similar goods. The supplier shall, however, continue to perform the contract to the extent
        not terminated.

32.1.5 On the happening of any of the above circumstances, the purchaser, without prejudice to its
        other rights under the law of the contract, may purchase the balance quantity of the goods /
        services at the risk & cost of supplier & book to him for the payment thereof & shall also claim a
        set-off of any dues payable under the contract to the supplier against his dues under the
        contract or any previous contract.
31.1.6 If at latter stage it is found that the supplier has submitted false/wrong information/document. In
       this case contract shall be terminated and EMD/SD of the supplier shall be forfeited.

 33.    Termination For Insolvency:
         The purchaser may at any time terminate the contract by a written notice to supplier, without
         compensation, if the supplier becomes bankrupt or otherwise insolvent as declared by competent
         court, provided that such termination shall not prejudice or affect any right of action or remedy
         which had accrued or will accrue thereafter to the purchaser.

34.    Arbitration
         In the event of any question, dispute or difference arising under this agreement or in connection
         there with (except as to matters the decision of which is specifically provided under this
         agreement) the same shall be referred to sole arbitration of the GM BSNL, Aurangabad or in case
         his designation is changed or office abolished , then in such case to the sole arbitration of the
         officer entrusted with the function of head of BSNL, Aurangabad by whatever designation such
         officer may be called (here in after referred to as the said officer) and if the GM or the said officer
         is unable or unwilling to act , as such to the sole arbitration of some other person appointed by
         the GM or the said officer.
         There will be no objection to any such appointment that the arbitrator is Govt. servant, he has to
         deal with the matter to which the agreement relates or that in the course of his duties as
         Government servant he has expressed views, on all or any of the matters under dispute. The
         award of the arbitrator shall be final and binding on the parties. In the event of such arbitrator to
         whom the matter is originally referred, being transferred or vacating his office or being unable to
         act for any reason whatsoever, such GM or the said officer shall appoint another person to act as
         arbitrator in accordance with the terms of the agreement and the person so appointed shall be
         entitled to proceed with reference from the stage at which it was left out by his predecessors. The
         arbitrator may from time to time with the consent of the parties enlarge the time for making and
         publishing the award. Subject to the aforesaid The Arbitration and Reconciliation Act, 1996 and
         the rules made there under, any modification thereof for time being in force, shall be deemed to
         apply to the arbitration proceedings under this clause. The arbitrator shall decide the venue of the
         arbitration proceedings. Upon every & any reference as aforesaid the assessment of costs of
         incidental expenses in the proceeding for the award shall be in the jurisdiction of the arbitrator.

35.     Subject Laws & Jurisdiction:
35.1    The contract shall be governed by Indian Laws & the Courts at Aurangabad will have jurisdiction to
        entertain any dispute(s) or claim(s) arising out of such dispute(s).
35.2     The purchase order/ work order (in terms of the proforma attached & to be adopted Mutates
        Mutants) shall, when issued to the successful bidder, constitute the part of contract




 Supply of Computer stationery                  15 of   31       Signature of bidder with Seal
                           BHARAT SANCHAR NIGAM LIMITED
                           O/O General Manager Telecom Aurangabad
36.    Set Off:
        Any sum of money due & payable to the supplier (including security deposit refundable to
        him) under this contract may be appropriated by the purchaser or BSNL & set off the same
        against any claim of the purchaser or BSNL arising out of this contract or under any
        contract made by the contractor with the purchaser and/or BSNL.

37     Performance Security (Security Deposit):
        The supplier, within 7 days of the receipt of the letter of Intent (LOI), shall furnish Performance
        Security Deposit for an amount equal to 10 % of the Estimated Cost of the tender , unless
        stated otherwise in LOI, valid for a period of 18 months from the date of LOI/LOA.

37.1   The proceeds of the performance security shall be payable to the purchaser as
       compensation for any loss resulting from the suppliers failure to complete its obligations
       under the contract.

37.2 The performance security shall be in the form of original DD/ Banker’s cheque (pay order) issued
     by Nationalised/Scheduled Bank or Bank Guarantee issued by a Nationalised/scheduled
     Bank only and/or in Cash to be paid with Cashier O/O GMT Aurangabad and original ACG-67
     Receipt submitted to AGM (SP).

37.3 The performance security shall be discharged by the Purchaser 6 months after completion of the
      supplier’s performance obligations, including warranty obligations, if any, under the contract.

37.4 In case of breach of any tender condition, delay or non-performance of work or supplies, poor
       quality of work or material .(Bidder are required to submit sample of items specially
       mentioned against those items.) BSNL, Aurangabad may take all or any of the following
       actions:
       a) Forfeiture of EMD
       b) Forfeiture of SD
       c) Cancellation of contract
       d) Barring in participation of all future tenders of BSNL, Aurangabad for a period of 3 years
           or more.




                                                              Assist. General Manager (S/P)
                                                             O/O G. M. Telecom Aurangabad




 Supply of Computer stationery               16 of   31      Signature of bidder with Seal
                           BHARAT SANCHAR NIGAM LIMITED
                           O/O General Manager Telecom Aurangabad

                                         SECTION V
                                     SPECIAL CONDITIONS


No.n-2/88/Tender/ Computer Stationery/2009-10 dated at Aurangabad the             01-10-2009

1      Name of the Tender                Supply of Computer Stationery and Computer
                                         Consumables to Aurangabad SSA .
2      Sale of Tender Document: -       The Tender document containing terms, conditions & list of the
                                         items required shall be available, on all working days between
                                         10.0 hrs to 1330 hrs from 01-10-2009 to 21-10-2009 from
                                         AGM (S/P), O/o GMT, Sanchar Sadan,11/12,Town Center,
                                         CIDCO, N-5, Aurangabad on producing cash receipt of
                                         Rs Five hundred sixty three only (Rs. 563/-), to be paid at
                                         cash counter, o/o GMT Aurangabad.

3      Earnest Money                     Rs.23750/- (Rupees twenty three thousand seven hundred
                                         fifty only).

4      Security Deposit                  10 % of Estimated cost of the Tender .

5      Date of Submission                The duly filled, signed & sealed tender forms should be
                                         dropped in the Tender box on or before 13.00 Hrs of
                                         22-10-2009 or may be send by Registered Post/speed
                                         Post/Courier to as to reach the AGM (SP) before last date
                                         and time of submission.

6       Date of opening                   22-10-2009 at 1530 Hrs in Chamber of AGM (SP) ,O/O GM,
                                         Telecom, Sanchar Sadan,11&12,Town Center, CIDCO, N-5,
                                         Aurangabad.

7      W.O placing authority             AGM (Estb) o/o GM, Telecom, Sanchar Sadan,11/12, Town
                                         Center,N-5,CIDCO,Aurangabad

8      Contract Period                   One Year from the date of signing the agreement. Further
                                         extendable as per terms of tender document.
9      Paying authority                  Accounts officer (cash), BSNL Aurangabad

10     Tender validity period            180 days from the date of opening of the tender.

11     Payment Terms
11.1   The bill(s) can be submitted, to the AGM (Estb).
11.2   The contractor will be responsible to submit the bills prepared, accurately & in time by observing
       all the formalities.
11.3   The bills are submitted in triplicate all copies being signed by the contractor and may be marked
       as original, duplicate & triplicate respectively.
11.4   Receipt for payment on account of work, when executed by the firm, must be signed by all the
       partners, except where the contractors are described in their tender as a firm, in which case, the
       receipt must be signed in the name of the firm by one of the partner, or by some other persons
       having authority to give effectual receipts for the firm.
11.5   Copy of work order must be attached to the bill
11.6   Income Tax and WCT (Work Charge Tax) from the bill, which has been passed, will be
       deducted as tax at source under relevant Government Rules. However if any new legislation
       comes into the effect for deduction of tax at source, the deduction will be made under that



 Supply of Computer stationery              17 of   31      Signature of bidder with Seal
                           BHARAT SANCHAR NIGAM LIMITED
                           O/O General Manager Telecom Aurangabad
       legislation. Necessary income tax deduction certificate will be issued by the accounts officer
       dealing the amount so deducted as tax at source at the time of payment of each bill.
11.7   During audit or internal check if any over payment is noticed, the same can be recovered from the
       contractor.


12     Essential Conditions of the Tender.
       The eligible bidders should have experience of supplying similar items to
       BSNL/MTNL/DOT,Central/state Govt Organisation, Central/State PSUs for at least two years
       and should have minimum turnover costing Rs. 2 Lakhs each in the last two years. The
       certificate to this effect issued by Group A Officer, clearly indicating the value of the supplied
       material and the quality/make of the item supplied must be produced with the bid as per format
       given at section XI..

13     PENALTY CLAUSE
13.1    The contractor shall pay liquidated damages by way of penalty an amount equal to 0.5% of the
        amount of the estimated cost of the material not supplied in stipulated time. The decision of the
        General Manager Telecom BSNL Aurangabad shall be final in this regard.
13.2    In the event of any breach by contractor of any of the terms and conditions thereof or if
        the penalty of the recovery imposed against one or more orders incomplete or if the
        contractor fails to supply the services within 7 days from the date of issue of work
        order or if in the opinion of controlling officer the material is not satisfactorily , the
        officer concerned shall have the power to adopt any of the following courses as suited
        to the BSNL, Aurangabad.
           (a) To terminate the contract forthwith, barring the contractor to participate in future
               tender for a period up to 3 years
           (b) Forfeiture of security deposit.
           (c) To procure the required material from the market & to recover the encored cost from the
            bidder, from his due payments or from the Security Deposits




                                                          Assistant General Manager (SP)
                                                          O/o GM, Telecom, Aurangabad.




 Supply of Computer stationery               18 of   31      Signature of bidder with Seal
                           BHARAT SANCHAR NIGAM LIMITED
                           O/O General Manager Telecom Aurangabad
                                      SECTION VI

            LIST OF DOCUMENTS TO BE SUBMITTED WITH THE BID FORM

       The bid should contain following Documents:- Documents to be submitted with the Bid
       & placed in the following order.

1.     Original ACG-67 receipt issued by AO (Cash),o/o GMT/DD towards cost of Tender
       document.

2.     Original ACG-67 receipt issued by AO (Cash),o/o GMT/DD towards Payment of EMD.

3.     Original tender document duly signed on all pages with seal of the bidder.

4.     Bid form duly filled and signed as per section II.

5.     Tender Application duly filled and signed as per Section VII.

6.     Attested copy of Registration of firm (as applicable)

7.     Attested copy of Income return submitted for the financial year 2007-08.

8.     Attested copy of PAN Card.

9.     Attested copy of VAT/Sales Tax Registration.

10.    Attested copy of turn over certificate for last two financial years.

11.    Attested copy of experience certificate as per section XI.

12.    Declaration regarding non-working of near relatives in BSNL/MTNL/DOT as per
       proforma, on Rs. 50/- Non judicial stamp paper.

13.    Declaration regarding non-blacklisting of firm, as per the proforma on Rupees 50/-
       non judicial stamp paper.

14.    Original Power of attorney in case person other than the tenderer has signed the tender
       document..

15.    Samples of the items intended to be supplied, dully stamped and Signed by bidder marking
       the details of the quality/make as indicated in the price schedule.

16.    Any other document asked for vide tender clause.




                                                            Assistant General Manager (SP)
                                                            O/O G.M. Telecom Aurangabad




 Supply of Computer stationery                19 of   31       Signature of bidder with Seal
                          BHARAT SANCHAR NIGAM LIMITED
                          O/O General Manager Telecom Aurangabad

                                         SECTION - VII
                               TENDER APPLICATION
   From:
       ……………………………………………
       ……………………………………………
       ……………………………………………
       ……………………………………………
       ……………………………………………
   To,
       The General Manager,
       BSNL, Aurangabad,
     11&12,Town Center, CIDCO, N-5, Aurangabad, 431003.

      No. N-2/88/Tender/Computer stationery                Dated the    01-10-2009

      Sub: Tender for Supply of Computer Stationery.

               With reference to your tender Notice No.                      dated
       calling for tender on the above subject. I have read & understood the tender document
      thoroughly & agree to all the terms & conditions. I / We hereby offer my / our bid as per
      documents submitted & conditions as mentioned in the tender document and the rates specified
      in the schedule enclosed.

                Should this tender be accepted either fully or in parts, I / We hereby agree to abide by
      and fulfill all the terms and conditions of the contract hereafter as applicable, or in default thereof
      forfeit to and pay to the BSNL, Aurangabad, or his successors in office, the sum of money
      mentioned in the said conditions without prejudice.

               The sum of Rs.                            ( In words rupee
                                  ) is deposited by DD. towards Earnest money and DD receipt No.
             dated                     is enclosed. I / We also agree to pay Security Deposit as and when
      called for within 7 days.

              If, I / We fail to carry out the work according to the specification given in the schedule, the
      entire money (Earnest and security deposit) may be forfeited without prejudice to any other right
      or remedies of the BSNL, Aurangabad, or his successors in the office.



                                                                       Yours faithfully


      Place
      Date

                                                                         Signature
                                                                         Seal

                                                                         Full Address




Supply of Computer stationery                20 of   31      Signature of bidder with Seal
                             BHARAT SANCHAR NIGAM LIMITED
                             O/O General Manager Telecom Aurangabad


                                               SECTION VIII

         DECLARATION REGARDING NON WORKING OF NEAR RELATIVES IN BSNL/MTNL/DOT
                 (To be executed and Attested by Notary Public/Executive Magistrate on
                                 Rs. 50/- Stamp paper by the tenderer)

                  I/We :-_____________________________________ hereby declare that ,

1.       That I or any of my partner am/is neither working in any capacity in GMT Aurangabad
         Telecom District or any where in the BSNL/MTLN/DOT, Mumbai/New Delhi nor am/is
         removed/dismissed from service of BSNL/MTNL/DOT.
2.        That none of my near relatives are working in any capacity in GMT Aurangabad or any
          where in the BSNL/DOT/MTNL, Mumbai/New Delhi nor am/is removed dismissed from
         service of BSNL/MTNL/DOT.
3.       The details of my near relatives working in BSNL/MTNL/DOT are as under :-.

                Srl No        Name and Address                Capacity in which         Office in which
                                                              working                   working



4.       That in case of change of partners or change in constitution of the firm, I shall abide by the
         conditions of the contract and shall being any change to the knowledge of the GMT
         Aurangabad immediately.
5.       i) That I/We shall intimate the names of persons working in BSNL/MTNL/DOT related to our
         employees who are working with me/us in any capacity or are subsequently employed by me/us.
         ii) That none of my employees is a removed/dismissed employee or either any unit of
               BSNL/MTNL/DOT.
6.       That I/We am/are aware that any breach of the conditions would render the contract is liable for
         termination along with cancellation of any other existing contracts and forfeiting or my/our
         Earnest Money Deposit/Security Deposit held by GMT Aurangabad District.
7.        If at any time, it is found that the information given in the above appendix is incorrect/incomplete,
         the contract is liable to be terminated without assigning any reason and the SD shall be forfeited
         and legal actions shall be initiated without any prejudice i.e. to the rights of the BSNL to debar
         the firm from entering in to future contracts.



      Place :                                                        Signature __________________

     Date:                                                           Name ______________________

                                                             Capacity in which he is signing.



                                                              Seal of the Company to
                                                              be affixed


        NOTE – The term “relatives” means wife/husband/parents and grand parents/children/grand
        children/brother/sister/uncles/aunts/cousins and their corresponding in/laws.




 Supply of Computer stationery                  21 of   31       Signature of bidder with Seal
                          BHARAT SANCHAR NIGAM LIMITED
                          O/O General Manager Telecom Aurangabad


                                       SECTION - IX
    DECLARATION REGARDING NON BLACKLISTING/DEBARRING FROM TAKING PART
              IN GOVT.TENDER BY DOT/MTNL/BSNL/GOVT. DEPT./PSU
             (To be executed and attested by Notary Public/Executive Magistrate
                         on Rs. 50/- Stamp paper by the tenderer)

        I/We____________________________________Proprietor/partner(s)/Director(s)
        of M/S ______________________________________Hereby declare

*     that the firm/Company namely M/S __________________________________has not been
      blacklisted or debarred in the past by BSNL/MTNL/DOT/GOVT. Dept/PSU or any
      Government or Semi-Government organization from taking part in Government tenders.

*     Was blacklisted or debarred by ______________________________From taking part in
     Government tenders for a period of _____ years with effect from __________ The period is
     over on ____________ and now the firm/company is entitled to take part in Government
     tenders.

        In case the above information found false I/We are fully aware that the tender/contract
        will be rejected/cancelled by Aurangabad Telecom and EMD/SD shall be forfeited.

        In addition to the above Aurangabad Telecom will not be responsible to pay the bills for
        any completed/partly completed work.


                                             Signature _____________
                                             Name________________
                                             Capacity in which as signed _____________
                                             Name and address of the Firm


                                                                Seal of the firm
                                                                should be
                                                                Affixed




Supply of Computer stationery             22 of   31     Signature of bidder with Seal
                             BHARAT SANCHAR NIGAM LIMITED
                             O/O General Manager Telecom Aurangabad

                                              SECTION – X

                                    PROFORMA FOR AGREEMENT
        (Successful bidder has to execute the agreement on Rs. 100/- non judicial stamp paper)


           This agreement made on this _________Day of___________________(Month) 2009 between
__________________________________________________________________
_____________________hereinafter called “The Contractor”(Which expression shall unless excluded by
or repugnant to the context, include its successors, heirs, executors, administrative, representative and
assignee) of the one part and Bharat Sanchar Nigam Limited hereinafter referred to as “BSNL” of other
part.
           Whereas the contractor has offered to enter into contract with the said BSNL for Supply of
Computer Stationery and computer consumables to Aurangabad SSA(NIT No N-2/88/Tender/Computer
Stationery/2009-10 dated -09-2009 on the terms and conditions herein contained , and as per approved
samples, and the rates approved by BSNL (as per LOI) have been duly accepted, and whereas the
necessary security deposits have been furnished in accordance with the provisions of the tender
documents, and whereas No interest will be claimed on the security deposits.


           Now these presents witness and it is hereby agreed and declared by between the Parties
to those presents as follows :-
1.        The contractor shall during the period of this contract that is from ___________to ________ or
          until this contract shall be determined by such notice as is hereinafter mentioned will undertake
          the job of    Supply of Computer Stationery and Computer Consumables to Aurangabad
          SSA(Tender No N-2/88/Tender/Computer stationery/2009-10 as and when needed as per BSNL
          sample and on the paper approved for that form as mentioned in the tender. It is understood by
          the contractor that the quality of work mentioned on the schedule is likely to change as demanded
          by exigencies of service.


2.        The NIT(Notice Inviting Tender) No N-2/88/tender/Computer             Stationery/2009-10 , bid
          documents(Qualifying and financial), letter of intent, approved rates annexed hitherto and such
          other additional particulars ,instructions, drawings, work orders as may be found requisite to be
          given during execution of the work shall be deemed and taken to be an integral part of the
          contract and shall also be deemed to be included in the expression “The Agreement” or “The
          Contract” wherever herein used.




 Supply of Computer stationery                23 of   31      Signature of bidder with Seal
                           BHARAT SANCHAR NIGAM LIMITED
                           O/O General Manager Telecom Aurangabad
3.     The contractor hereby declares that nobody connected with or in the employment of The
       BSNL/MTNL/DOT/DTS is not/shall not ever be admitted as partner in this contract.


4.     The contractor shall also have the requisite number of workmen with means &Materials as well as
       tools, appliance, machines ,vehicle for transportation etc required for the proper execution of the
       work within the time prescribed in the work order.


5.     The contractor shall abide by the terms and conditions, rules, guidelines, etc stipulated in the
       tender document including any correspondence between the contractor and BSNL having bearing
       on execution of work and payments of work to be made under this contract.


              In witness where the parties present have here into set their respective hands and Seals on
         the ________day of __________________(Month) 2009
         Above written.
                                                          Signed, sealed and delivered by the
                                                          Above contractor in the presence of
         Witness
         1.




         2                                                     (Name of the contractor)


                                                          Signed and delivered on behalf of
                                                          BSNL Aurangabad
         Witness
         1.


         2.




 Supply of Computer stationery               24 of   31        Signature of bidder with Seal
                           BHARAT SANCHAR NIGAM LIMITED
                           O/O General Manager Telecom Aurangabad


                                          SECTION - XI

                                 Proforma for Experience certificate

                                            CERTIFICATE

It is certified that M/s ________________________________________________________________

is/was working as a Supplier for Computer Stationery & Computer Consumable to
__________________________________________________(Name of the organisation) for a
period from ____________to ______________.The cost of the work carried out by this
company/firm during the above period is approximately Rs_________
(Rs in words_ ________________________________________________only)




Performance of M/s                                                              during the said period
was satisfactory.




                                                         Signature & Seal of Issuing Authority




 Supply of Computer stationery              25 of   31      Signature of bidder with Seal
                            BHARAT SANCHAR NIGAM LIMITED
                            O/O General Manager Telecom Aurangabad
                                              SECTION - XII

          Tentative requirement List of Computer Stationery/Consumables.

    The tentative requirements are as under. The quantity may vary as per actual requirement.


Sr Name of the items                                                              Approx.
No                                                                                requirement
  1 Computer Paper 10 x 12 I Ply on 60 GSM          *                                   900000
 2 Computer Paper 10 x 12 II Ply on 60 GSM          *                                   300000
 3 Computer Paper 10 x 12 III Ply on 60 GSM         *                                   225000
 4 Computer Paper 12 X 15 I Ply on 60 GSM           *                                   125000
 5 Computer Paper 12 X 15 II Ply on 60 GSM          *                                    60000
 6 Computer Paper 12 X 15 III Ply on 60 GSM *                                            30000
 7 Toner for HP Laser Jet 1020(12A)                                                           4
 8 Toner 12 A Refilling                                                                       8
 9 Toner for HP Laser Jet 1300(13A)                                                           1
10 Toner 13 A Refilling                                                                       2
11 Toner for Xerox Make Paser 3117                                                            2
12 Toner 3117 Refilling                                                                       4
13 Toner Cartridge FX-3                                                                       2
14 Toner FX-3 Refilling                                                                       4
15 Toner for Samsung ML 2550                                                                  2
16 Refilling for samsung ML 2550                                                              4
17 Inkjet Cartridge Lexmark 17 B                                                              6
18 Refilling Laxmark 17 B                                                                    12
19 Inkjet Cartridge Lexmark 27 C                                                              6
20 Refilling Laxmark 27 C                                                                    12
21 Inkjet Cartridge HP 10 Black                                                               4
22 Refilling HP 10 Black                                                                      8
23 Inkjet Cartridge HP 13 Cyan                                                                4
24 Refilling HP 13 Cyan                                                                       8
25 Inkjet Cartridge HP 13 Magenta                                                             4
26 Refilling HP 13 Magenta'                                                                   8
27 Inkjet Cartridge HP 13 Yellow                                                              4
28 Refilling HP 13 Yellow                                                                     8
29 Inkjet Cartridge HP 21 Black                                                              10
30 Refilling HP 21 Black                                                                     20
31 Inkjet Cartridge HP 22 Colour                                                             10
32 Refilling HP 22 Colour                                                                    20
33 Inkjet Cartridge Epson T-38                                                                5
34 Refilling EPSON T-38                                                                      10




 Supply of Computer stationery              26 of       31   Signature of bidder with Seal
                            BHARAT SANCHAR NIGAM LIMITED
                            O/O General Manager Telecom Aurangabad
35 Inkjet Cartridge Epson T-39                                                                4
36 Refilling EPSON T-39                                                                       8
37 Inkjet Cartridge Lexmark 50 B                                                              4
38 Refilling Laxmark 50 B                                                                     6
39 Inkjet Cartridge Lexmark 60 C                                                              4
40 Refilling Laxmark 60 C                                                                     6
41 Inkjet cartridge Cannon 830 B                                                              2
42 Inkjet cartridge Cannon 831 C                                                              2
43 Ribbon Cartridge Tally-6180                                                                4
44 Refilling Tally-6180                                                                       8
45 Ribbon Cartridge Tally-6312                                                                4
46 Refilling Tally-6312                                                                       8
47 Ribbon Cartridge for DOT      Matrix -132 Column Fx 105                                   75
48 Ribbon Cartridge 132 Column printer TVS QX 235                                            50
49 Ribbon Cartridge 132 Column printer EPSON LQ 2070                                         50
50 Ribbon Cartridge 80 Column printer Lx 300                                                 75
51 Nylon Ribbon Refill 13 X 15 High Density          *                                       75
52 Nylon Ribbon Refill 13 X 18 High Density          *                                       50
53 Nylon Ribbon Refill 13 X 35 High Density          *                                       50
54 Nylon Ribbon Refill 8 X 15 High Density           *                                       10
55 Copmputer files 80 Column                                                                 50



 Samples of items at srl 1 to 6 and 51 to 54 are required to be attached with the bid/
 submitted to AGM (SP) before closing time for the tender in a sealed cover duly
 stamped and signed by the bidder on each sample. Non submission of samples may
 be treated as disqualification




Supply of Computer stationery                27 of   31      Signature of bidder with Seal
                          BHARAT SANCHAR NIGAM LIMITED
                          O/O General Manager Telecom Aurangabad

                                       Section XIII
                                      Financial Bid




                     FINANCIAL BID FOR
            Tender for Supply of Computer
           Stationery and Consumables to
                                Aurangabad SSA

Tender No.N-2/88/Tender/Computer Stationery/2009-10



Name of the Bidder ……………………
……………………………………………




Supply of Computer stationery            28 of   31     Signature of bidder with Seal
                            BHARAT SANCHAR NIGAM LIMITED
                            O/O General Manager Telecom Aurangabad

                                         PRICE SCHEDULE

To
     The AGM(S/P)
     O/o GMT, Aurangabad.

No.N-2/88/Tender/Computer Stationery/2009-10 dated at Aurangabad the                     01-10-2009.

               Sub:- Price Schedule for the Computer Stationery and Consumables

        I/we have read the tender documents thoroughly & hereby offer the price bid as detailed below for
the item. The rates quoted are inclusive of the material cost, all taxes, levies, Octroi, VAT , delivery
charges etc.


Sr Name of the items                                         Approx.      Rates           Rates quoted (In words)
No                                                           requirement Quoted
                                                                          (In Figures)
  1 Computer Paper 10 x 12 I Ply on 60 GSM          *              900000
  2 Computer Paper 10 x 12 II Ply on 60 GSM         *             300000
  3 Computer Paper 10 x 12 III Ply on 60 GSM        *             225000
  4 Computer Paper 12 X 15 I Ply on 60 GSM          *             125000
  5 Computer Paper 12 X 15 II Ply on 60 GSM         *               60000
  6 Computer Paper 12 X 15 III Ply on 60 GSM *                      30000
  7 Toner for HP Laser Jet 1020(12A)                                    4
  8 Toner 12 A Refilling                                                8
  9 Toner for HP Laser Jet 1300(13A)                                    1
10 Toner 13 A Refilling                                                 2
11 Toner for Xerox Make Paser 3117                                      2
12 Toner 3117 Refilling                                                 4
13 Toner Cartridge FX-3                                                 2
14 Toner FX-3 Refilling                                                 4
15 Toner for Samsung ML 2550                                            2
16 Refilling for samsung ML 2550                                        4
17 Inkjet Cartridge Lexmark 17 B                                        6
18 Refilling Laxmark 17 B                                              12
19 Inkjet Cartridge Lexmark 27 C                                        6
20 Refilling Laxmark 27 C                                              12
21 Inkjet Cartridge HP 10 Black                                         4
22 Refilling HP 10 Black                                                8
23 Inkjet Cartridge HP 13 Cyan                                          4
24 Refilling HP 13 Cyan                                                 8
25 Inkjet Cartridge HP 13 Magenta                                       4
26 Refilling HP 13 Magenta'                                             8
27 Inkjet Cartridge HP 13 Yellow                                        4
28 Refilling HP 13 Yellow                                               8



 Supply of Computer stationery              29 of       31        Signature of bidder with Seal
                            BHARAT SANCHAR NIGAM LIMITED
                            O/O General Manager Telecom Aurangabad
29 Inkjet Cartridge HP 21 Black                                   10
30 Refilling HP 21 Black                                          20
31 Inkjet Cartridge HP 22 Colour                                  10
32 Refilling HP 22 Colour                                         20
33 Inkjet Cartridge Epson T-38                                     5
34 Refilling EPSON T-38                                           10
35 Inkjet Cartridge Epson T-39                                     4
36 Refilling EPSON T-39                                            8
37 Inkjet Cartridge Lexmark 50 B                                   4
38 Refilling Laxmark 50 B                                          6
39 Inkjet Cartridge Lexmark 60 C                                   4
40 Refilling Laxmark 60 C                                          6
41 Inkjet cartridge Cannon 830 B                                   2
42 Inkjet cartridge Cannon 831 C                                   2
43 Ribbon Cartridge Tally-6180                                     4
44 Refilling Tally-6180                                            8
45 Ribbon Cartridge Tally-6312                                     4
46 Refilling Tally-6312                                            8
47 Ribbon Cartridge for DOT Matrix -132 Column                    75
   Fx 105
48 Ribbon Cartridge 132 Column printer TVS QX 235                 50
49 Ribbon Cartridge 132 Column printer EPSON LQ                   50
   2070
50 Ribbon Cartridge 80 Column printer Lx 300                      75
51 Nylon Ribbon Refill 13 X 15 High Density          *            75
52 Nylon Ribbon Refill 13 X 18 High Density          *            50
53 Nylon Ribbon Refill 13 X 35 High Density          *            50
54 Nylon Ribbon Refill 8 X 15 High Density           *            10
55 Copmputer files 80 Column                                      50



Price bid :

  The price bid in the given format only should be submitted & price should be given in figure &
  Words .No over writing is allowed. In case of correction, it should be initialed/signed by bidder.
Declaration: I/We declare that,
       i)      Should this tender be accepted, I/We agree to abide by & fulfill all the terms & conditions
               set forth in the tender document.
       ii)     I/We agree to pay the amount of security deposit/performance bank guarantee of 10% of
               the anticipated order value.

                                                                         Contd next page …./-




 Supply of Computer stationery               30 of   31      Signature of bidder with Seal
                              BHARAT SANCHAR NIGAM LIMITED
                              O/O General Manager Telecom Aurangabad



Note :-
1.   Samples of items at srl 1 to 6 and 51 to 54 are required to be attached with the bid/
     submitted to AGM (SP) before closing time for the tender in a sealed cover duly
     stamped and signed by the bidder on each sample. Non submission of samples may
     be treated as disqualification
2.        All the above mentioned material should be as per standard, Make & specifications and
          as per samples available with SDE (Admin),o/o GMT, Aurangabad.

3         The requirement indicated is tentative. The quantity may vary The orders shall be placed as and
          when required during contract period.

4.       Bidder must have to submit the samples of items marked * which he intended to
         supply.




Date:                                                                     Signature of Bidder
                                                                          Name & Designation
Place:




 Supply of Computer stationery                 31 of   31      Signature of bidder with Seal

				
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