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					Discovery Programme
Information Folder
                                             NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS



               DISCOVERY PROGRAMME INFORMATION FOLDER
                                               CONTENTS
 Introduction
 Promotion
                    Ideas for Promotion
                    Sample Presentation
                    International Evening
                                 Icebreakers
                                 Quiz
                                 Buffet

     Hosting
                    The forgotten half…..Hosting
                    Hosting Chart – to be sent out in February each year
                    Host Family Information Sheet
                    Travel Expenses
                    Guidelines for Hosting


      Trips
                    YFC Travel Factsheet
                    YFC Countries Factsheet
                    Trip Information
                    Discovery Brochure – circulated each year with Autumn’s Ten26
                    Application Forms
                    Guide to Sponsorship
                    Golden rules for Exchangees
                    Participation Fees


Selection Day
                    Interviewee Guidelines




  Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
  t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
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                                              NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS




           DISCOVERY PROGRAMME INFORMATION FOLDER
Introduction
NFYFC Is often asked questions about the Discovery Programme, so we have put together an information
folder to help answer questions.

The chance to travel with the NFYFC Discovery Programme is a hugely rewarding experience, but not enough
members are aware that they could be part of the Discovery Programme. It needs dedicated members and
staff to make members aware of what is on offer, and we hope this folder helps you to do that.

Many of you will have travelled with NFYFC which is why you are so keen to help spread the word, others of
you may have come to the post of International Link Person with more limited knowledge of what Is on offer.
It seems to be that word of mouth is the best way of persuading members to take part, so any international
nights at county level or talks at clubs will help encourage members to take part.

The Discovery Programme Is not just about getting abroad; it is also about hosting the exchangees who come
here. Trips are only available to our members if we host members from other countries. We need to make
sure that the exchangees that we host see the best of Britain and of YFC activity. Hosting Is a club activity,
with one member providing the bed and breakfast, and other members providing the daily activities. Please
encourage everyone to get involved and get their club on the world map.

If you have any questions please do not hesitate to ask NFYFC staff about the Discovery Programme
opportunities, we also welcome telephone calls from members seeking further information.

Thank you for your help and support in making members aware of the unique chance to travel.




   Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
   t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
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                                              NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS



                                     IDEAS FOR PROMOTION
As a member of YFC, EVERY member has the right to be fully informed about the Discovery Programme.
Here are some ideas to help you promote Discovery, dependent on how much time you’ve got – some
Counties have designated ‘International’ representatives.

   1) ‘Any other Business’
       2 minutes at a Club business meeting or County Exec/GP meeting. Mention Discovery and take copies
      of the Discovery Brochure with you. You don’t need to get around to all these meetings yourself.
      Don’t forget to ask your County Field Staff and County Officers to mention Discovery when they attend
      meetings – arm them with copies of the brochure too!

   2) ‘Pre Arranged slot’
      Ask if you can tag on to something that is already happening – no hassle and you’re guaranteed a good
      audience, e.g. County Executive, Club meeting. Offer to do a 5/10/20 minute presentation on the
      programme using the example presentation available to download from www.nfyfc.org.uk/discovery

   3) THE BIG ONE – a Discovery Programme International Evening
      Having done your initial promotion, invite interested members (and their friends) to an ‘International
      Extravaganza’ evening. Consider:

 Using the Icebreakers/ Quiz enclosed in this pack
 Powerpoints from those who have travelled before, available to download from www.nfyfc.org.uk/discovery
 Detailed information on the programme.
 Snack / drinks available with an international theme.
 Plenty of brochures and application forms available.
 Find out if your County has a Trust fund for international travel and include this in your information on
   costs / funding.
 Remember to pick a venue that is well known, central and easy to find.
 Send out posters in advance with all details then phone members to encourage them.
 Use this pack to help you and don’t forget you can always call the Discovery Programme Officer for help
   and advice.


                                    GOOD LUCK & ENJOY YOUR EVENING




   Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
   t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
                                              NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS



                                     SAMPLE PRESENTATION
Available to download from www.nfyfc.org.uk/discovery is a general presentation about the Discovery
Programme - this is for you to use and to change to meet your requirements – you can take pages out and add
pages in as you see fit.

Page 1 –      Title Page
Page 2 -      What is the Discovery Programme?
Page 3 -      Homestay - Scotland
Page 4 -      Homestay – Sweden
Page 5 -      Homestay - Australia
Page 6 -      Homestay - Norway
Page 7 -      Homestay – Switzerland
Page 8 -      Homestay - France
Page 9 -      Homestay - Austria
Page 10 -     Homestay – Germany
Page 11 -     Homestay – New Zealand (dormant in 2011)
Page 12 -     Homestay – Northern Ireland
Page 13 -     Homestay - Canada
Page 14 -     Team Travel: Development – Kenya or Uganda
Page 15 -     Working Exchange: New Zealand
Page 16 -     Team Travel – Rural Youth Europe
Page 17 -     Team Travel - u18s 4H Youth Camp
Page 18 -     How to Apply
Page 19 -     What does it Cost?
Page 20 -     Hosting
Page 21 -     Any Questions

The following pages contain text which can be read out in conjunction with the slides; again chop out and add
in to fit your timescales and audience.




   Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
   t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
                                              NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS



                                SAMPLE PRESENTATION - TEXT
Slide 1- Title Page
     Introduction to who your are

Slide 2 – What is the Discovery Programme?
NFYFC have forged links with other Rural Youth organisations all over the world

• 4H                                         Canada          Norway         Sweden
• Rural Youth                                Australia       Europe
• Landjugend                                 Germany         Austria
• Junior Farmers Association                 Canada
• International Farm or 4H Youth Exchange    France          Switzerland
• YFC                                        Scotland        Northern Ireland       New Zealand (dormant in 2011)

 C Alma Baker Trust (New Zealand) – the trust that arranges work scholarships to their Beef and Sheep farm
  in New Zealand

• In addition a link with GSE Ecotours Ltd (Kenya) and the Pearl of Africa Children’s Choir (Uganda)

• Through these links NFYFC is able to offer its members a number of different trips worldwide

Slide 3 – 13 Homestay and the Countries you can go to
• Programme is made up of 4 types of trip, the 1st being Homestay.
• A Homestay trip means that you will stay in the homes of members of the link organisation.
• You are to be treated as a family member so that you are able to experience what life would be like in that
    Country.
• With a Homestay trip you could visit the following Countries.............
• Prize for identifying the correct country from the Flag!!!!!!!!!! (a sweet to those who guess correct?)

Scotland
    Hosted by Scottish Association of Young Farmers’ Clubs
    Two weeks in June
    Includes attending the Highland Show

Sweden
    Hosted by Sweden 4H
    Six weeks in June and July
    includes attending the Swedish National Rikslager bit like a jamboree

Australia
    Hosted by Australian Rural Youth in Tasmania
    Up to 4 months to be taken between Feb and Aug



   Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
   t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
Norway
    Hosted by Norske 4H
    Six weeks during the Summer

Switzerland
    Hosted as part of the IFYE programme
    Six weeks during June and July
    Involves ‘working’ on various farms e.g fruit, dairy

France
    Also hosted as part of the IFYE programme
    Four weeks during July

Austria
• Hosted by the Landjugend, the literal meaning is "Youth of the Land”
• Six weeks during June and July

Germany
• Hosted by the Landjugend of Lower Saxony
• Two weeks during July
• They do prefer that you try and learn some German words

New Zealand (dormant in 2011)
• Hosted by the New Zealand Young Farmers
• Spend up to three months there, flexible about when you come

Northern Ireland
• Hosted by Young Farmers Clubs of Ulster
• Two weeks in April
• Includes attending their conference weekend which is like our Annual Convention

Canada
• Two trips to Canada
• For u21s exchange with the Canada 4H
• Four weeks in September
• You will host your twin exchangee for one week when they come over here
• 2nd trip is with the Junior Farmers Association of Ontario
• 12 weeks departing in May

Slide 14 – Team Travel: Development
• The 2nd type of trip is the Team Travel: Development
• To Kenya or Uganda – so for the more adventurous
• First is hosted by GSC Ecotours Ltd in Kenya for 8 days.
 A chance to be hosted by a Kenya family and get involve in day to day life
 Opportunity to get involved with a community project
 National Park visit – a chance to see the Big 5
• Second is hosted by the Pearl of Africa Children’s Choir in Uganda for 2 weeks
• 3 schools with 1000 pupils, this includes a farm school
• get in involved with the farm school/planting/decorating/sewing
• Definitely a once in a lifetime trip you wont find in any travel agent
Slide 15 – Working Exchange
• The 3rd type of trip is the Working Exchange
• To New Zealand
• C Alma Baker Trust organise this trip and pay for all your expenses
• Work on their Beef and Sheep farm at Limestone Downs
• Trip is for 3 months and definitely "work hard play hard"

Slide 16 – Team Travel: Rural Youth Europe
 4th way of travelling through YFC is via Team Travel
 Rural Youth Europe organise and hold seminars in the Spring and Autumn and also organise the European
   Rally in the Summer
 Different countries host each event in previous years members have been to Latvia and Denmark
 During the events representatives from each Country come together to discuss rural issues that face young
   people.

Slide 17 – Team Travel: u18s 4H Youth Camp
 For the u18s you can travel as part of the u18s 4H Youth Camp team
 20 members from England and Wales
 Travel to the Host country for the Youth Camp
 Lots of other young people from all over the world
 Week long camp with rally games, sports and adventure.

Slide 18 – How to apply
 Applying is easy
 Pick up a Discovery Brochure
 Ring the office for an Application form or download one from the web
 Fill it in and send to the County Office by third Friday in November
 You will then be invited to interview on the first Saturday in December

Slide 19 - What does it cost?

Slide 20 - Hosting
 If you don’t fancy going abroad or want to increase your chance of gaining a trip you can get involved in
   Discovery by hosting and International Exchangee.
 Each County is allocated a number of exchangees.

Slide 21 - Any questions?
If you don’t have any questions asked, you might like to use the ‘Top Question’ paper, included in this pack.
                                              NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS



                                ICEBREAKERS FOR AN
                          INTERNATIONAL DISCOVERY EVENING
 INTERNATIONAL SPEED DATING

Fancy speed dating with a foreign twist – number people so you end up with pairs of couples, then stand
them up opposite each other in a line. Each half of the pair has to think of a Country to come from (excluding
Countries in the British Isles) and try and do the accent when answering questions!! Give the couples 1
minute to talk to each other and guess which Country each comes from.

 WHICH COUNTRY AM I?

This game is played by sticking a piece of paper on the back of each participant. No one may look at what is
written on his/her back. On each sheet of paper is written the name of a country. Participants move around
the room asking questions to find out the identity of their country. Other people may only reply by answering
Yes or No to questions.

You could limit the countries to Discovery trip countries only - Australia, Austria, Canada, France, Germany,
Kenya, Northern Ireland, Norway, New Zealand, Switzerland, Sweden, Scotland and Uganda

 DO I KNOW THAT COUNTRY?

Divide into 4 groups. Each group is given a country, and they need to write out a list of 6 - 8 facts about that
country. Choose one member to read the facts out, the other groups have to try and guess which country the
facts describe

 RIVER RACE

Divide the group into teams. Give each team member the name of a river written on a card. On a signal the
team must line up in alphabetical order with the A rivers at one end and the Z rivers at the other. Do not
allow the members to talk. The last team to get into alphabetical order loses.

Examples of river names
Alpheus, Danube, Elbe, Euphrates, Leichhardt, Loire, Macleay, Macquarie, Mississippi, Murrumbidgee, Rhine,
Rhone, Severn, Seine, Tigris, Warrego, Winnipeg, Zambezi, Zhi




   Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
   t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
                                                NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS



                            DISCOVERY QUIZ NIGHT
QUESTIONS WITH ANSWERS

ROUND ONE – CAPITAL CITIES OF COUNTRIES THAT DISCOVERY GOES TO

Question                                                                                      Answer
1     What is the capital city of Uganda?                                                     Kampala
2     What is the capital city of France?                                                     Paris
3     What is the capital city of Switzerland?                                                Bern
4     What is the capital city of New Zealand?                                                Wellington
5     What is the capital city of Kenya?                                                      Nairobi
6     What is the capital city of Canada?                                                     Ottawa
7     What is the capital city of Germany?                                                    Berlin
8     What is the capital city of Sweden?                                                     Stockholm
9     What is the capital city of Austria?                                                    Vienna
10    What is the capital city of Australia?                                                  Canberra

ROUND TWO – CURRENCIES OF DISCOVERY COUNTRIES

Question                                                                                      Answer
1     What is the currency in Australia?                                                      Dollars
2     What is the currency in Austria?                                                        Euro
3     What is the currency in Canada?                                                         Dollars
4     What is the currency in Norway?                                                         Kroner
5     What is the currency in Switzerland?                                                    Francs
6     What is the currency in Uganda?                                                         Ugandan Shilling
7     What is the currency in France?                                                         Euro
8     What is the currency in New Zealand?                                                    Dollars
9     What is the currency in Germany?                                                        Euro
10    What is the currency in Sweden?                                                         Sek




     Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
     t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
ROUND THREE – WHICH COUNTRY?
Question                                                                              Answer
1    Which country is famous for the Great Barrier Reef?                              Australia
2    Which country is Salzburg in?                                                    Austria
3    Which country is the Tana River in, it being the longest in that Country ?       Kenya
4    Which country would you find the Jotunheim Mountains in?                         Norway
5    Which country is famous for the Rockies?                                         Canada
6    Which country does the River Seine flow through?                                 France
7    Which country is famous for watch and clock making?                              Switzerland
8    Which country of the UK is the Grampian Mountains in?                            Scotland
9    Which country has two islands called, North Island and South Island?             New Zealand
     The Black Forest, which gave its name to the gateaux can be found in
10                                                                                    Germany
     which Country?

ROUND FOUR – THE DISCOVERY PROGRAMME COUNTRIES IN THE MOVIES?
Question                                                                              Answer
1    In which Country is ‘The Sound of Music’ set?                                    Austria
2    ‘Mick Dundee’ came from which Country?                                           Australia
3    Pamela Anderson was born on 1 July 1967 in which Country?                        Canada
4    The film ‘Chocolat’ is set in a rural town in which Country?                     France
     David Hasselhoff enjoys a successful career as a pop star in which
5                                                                                     Germany
     European Country?
     Which Country’s dramatic scenery formed the backdrop for the ‘Lord of
6                                                                                     New Zealand
     the Rings’ trilogy?
7    Mel Gibson’s ‘Braveheart’ was from which Country?                                Scotland
     Arnold Schwarzenegger is probably the most famous person to ever come
8                                                                                     Austria
     from this Country, but do you know it?
9    The film ‘Da Vinci Code’ opens in the Capital City of which Country?             France
     Claudia Schiffer starred in the film Love Actually but where was Claudia
10                                                                                    Germany
     born?

ROUND FIVE – WHAT DO YOU KNOW ABOUT THE DISCOVERY PROGRAMME?
Question                                                                              Answer
                                                                                      Scotland, Sweden,
1    Name three countries beginning with S that you could travel to with Discovery?
                                                                                      Switzerland
2    Which countries does Discovery have a Team Travel: Development trip to? Kenya, Uganda
3    Which country do we have a 4H under 21 exchange to?                              Canada
     If you applied for the C Alma Baker Trip where would you be hoping to go
4                                                                                     New Zealand
     and work?
5    Which Country is home to the Pearl of Africa Children’s Choir?                   Uganda
                                                                                      Scottish Association of
6    In Scotland what is the name of their Young Farmers organisation?
                                                                                      Young Farmers’ Clubs
                                                                                      Head, Heart, Hand,
7    What do the 4 H’s stand for in 4 H Clubs?
                                                                                      Health
8    In Australia what is their equivalent of YFC?                                    Rural Youth
9    How many members are there in a European Rally Team including the leader?        Five
10   Which organisation arranges the rally and the seminars we offer in Europe?       Rural Youth Europe
                                              NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS



                           DISCOVERY QUIZ NIGHT
QUESTIONS TO PHOTOCOPY TO HAND OUT

ROUND ONE – CAPITAL CITIES OF COUNTRIES THAT DISCOVERY GOES TO

Question                                                                                     Answer
1    What is the capital city of Uganda?
2    What is the capital city of France?
3    What is the capital city of Switzerland?
4    What is the capital city of New Zealand?
5    What is the capital city of Kenya?
6    What is the capital city of Canada?
7    What is the capital city of Germany?
8    What is the capital city of Sweden?
9    What is the capital city of Austria?
10   What is the capital city of Australia?

ROUND TWO – CURRENCIES OF DISCOVERY COUNTRIES

Question                                                                                     Answer
1    What is the currency in Australia?
2    What is the currency in Austria?
3    What is the currency in Canada?
4    What is the currency in Norway?
5    What is the currency in Switzerland?
6    What is the currency in Uganda?
7    What is the currency in France?
8    What is the currency in New Zealand?
9    What is the currency in Germany?
10   What is the currency in Sweden?




     Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
     t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
ROUND THREE – WHICH COUNTRY?
Question                                                                              Answer
1    Which country is famous for the Great Barrier Reef?
2    Which country is Salzburg in?
3    Which country is the Tana River in, it being the longest in that Country ?
4    Which country would you find the Jotunheim Mountains in?
5    Which country is famous for the Rockies?
6    Which country does the River Seine flow through?
7    Which country is famous for watch and clock making?
8    Which country of the UK is the Grampian Mountains in?
9    Which country has two islands called, North Island and South Island?
     The Black Forest, which gave its name to the gateaux can be found in
10
     which Country?

ROUND FOUR – THE DISCOVERY PROGRAMME COUNTRIES IN THE MOVIES?
Question                                                                              Answer
1    In which Country is ‘The Sound of Music’ set?
2    ‘Mick Dundee’ came from which Country?
3    Pamela Anderson was born on 1 July 1967 in which Country?
4    The film ‘Chocolat’ is set in a rural town in which Country?
     David Hasselhoff enjoys a successful career as a pop star in which
5
     European Country?
     Which Country’s dramatic scenery formed the backdrop for the ‘Lord of
6
     the Rings’ trilogy?
7    Mel Gibson’s ‘Braveheart’ was from which Country?
     Arnold Schwarzenegger is probably the most famous person to ever come
8
     from this Country, but do you know it?
9    The film ‘Da Vinci Code’ opens in the Capital City of which Country?
     Claudia Schiffer starred in the film Love Actually but where was Claudia
10
     born?

ROUND FIVE – WHAT DO YOU KNOW ABOUT THE DISCOVERY PROGRAMME?
Question                                                                              Answer
1    Name three countries beginning with S that you could travel to with Discovery?
2    Which countries does Discovery have a Team Travel: Development trip to?
3    Which country do we have a 4H under 21 exchange to?
     If you applied for the C Alma Baker Trip where would you be hoping to go
4
     and work?
5    Which Country is home to the Pearl of Africa Children’s Choir?
6    In Scotland what is the name of their Young Farmers organisation?
7    What do the 4 H’s stand for in 4 H Clubs?
8    In Australia what is their equivalent of YFC?
9    How many members are there in a European Rally Team including the leader?
10   Which organisation arranges the rally and the seminars we offer in Europe?
                                              NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS



                     FANCY AN INTERNATIONAL BUFFET NIGHT?
Please find below some examples of food that could be brought along:

SCOTLAND – haggis, oatcakes, kippers


WALES – Welsh cakes, bara brith, Welsh rarebit


ENGLAND – Cornish pasties, crumpets, Victoria sponge cake, apple pie


AUSTRALIA – Pavlova, grapes, vegemite, anzac biscuits


NEW ZEALAND – Kiwi fruit, passion fruit


SWEDEN – Meatballs, pickled fish, open sandwiches


SWITZERLAND – Swiss chocolate, cheese fondue, Swiss chocolate brownies


NORWAY – Pickled herrings, cold cured meats, salmon


FRANCE – Quiche, croissants, brioches, cheeses


GERMANY – pretzels, sauerkraut, cured pork sausages


CANADA – Maple syrup, pancakes, blueberry muffins




   Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
   t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
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                                              NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS



                           THE FORGOTTEN HALF……..HOSTING!
              Hosting Exchangees in your County - Broaden Your Horizons without Travelling!

Hosting the incoming exchangees is often the forgotten half of the International programme, but is no less
important. Hosting an exchangee provides a wonderful opportunity for the members in your county to sample
another culture.

Hosting information

The hosting chart is usually sent through to the county office and links persons in February for the
forthcoming year. As a guide, the exchangees arrive in groups, to coincide with Annual Convention in
April/May and June/July council. Exchangees are usually hosted for one week in each host county.
Exchangees must not stay with more than one family per week. This is very important for the long term
exchangees, who find it very tiring if they are constantly on the move.

Please remember that it is the club that hosts the exchangee, so it should not just be the host family taking
responsibility for the exchangee. Try and encourage the club to arrange for the exchangee to spend different
days with different members. Remember everybody gains from the experience! Exchangees appreciate quiet
days now and then. This may give them a chance to catch up on their diary, write letters or just catch up on
some sleep!

Number of exchangees

The number of exchangees varies each year, but we try to send out a similar number as we host. Exchangees
are allocated according to the number of members in your particular county. We try to send a variety of
nationalities to each county each year, and also at different times of the year.

Selection of families

Finding host families can sometimes be difficult. Try and make your members see it as a wonderful cultural
opportunity, rather than a chore. Most host families relish the experience and often the exchangees become
friends for life!

Let your counties clubs know early about the incoming exchangees. You could do this at a County meeting, or
put the information in your County newsletter.

Before an exchangee arrives in this country, we try to let them know the names and addresses of the places
they will be hosted by in the first couple of weeks. When you have found a host, please fill in the host family
information sheet, and send it as quickly as possible back to the National office. Make sure your host families
know the responsibilities of hosting. Give them a copy of the 'Guide to host families' leaflet.




   Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
   t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
When our delegates are hosted abroad, we like to think that they have been placed in suitable homes, well
known by the organisation concerned. Please ensure that we do the same for our guests, and in particular,
that exchangees have their own room. One golden rule is that girls must never be hosted with young men.
This is very important, and must be adhered to. If there is a problem with this, then please contact the
Discovery office.

The exchangees are asked to make contact with their new host families 3-5 days before departure, to arrange
travel details etc. When hosting an exchangee in your county, it is often a good idea to contact the host family
and the exchangee, just to check that things are going well. You can then answer any concerns that the
exchangee or family may have.

After the hosting period, contact the family again, and thank them for hosting, and get any feedback. If at any
time there is a problem that cannot be resolved then please contact the National office as quickly as possible.

To summarise, duties for hosting exchangees are:

 Identify from the hosting chart, who your county is hosting, and when.

 Publicise the incoming exchangees in your county, let your members know what a fantastic opportunity
  hosting is.

 Identify suitable host families,

 Send completed host family form back to Discovery office as quickly as possible.

 Remember to contact exchangee and host family during hosting period.
  Thank all participants after the hosting period.

 Remember to treat the exchangees as you would like to be treated, they are Young farmers, just like
  yourself!
                                                                 NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS



                              HOST FAMILY INFORMATION SHEET
Please complete this form with brief details about your family, so that the exchangee knows a little about you
prior to arrival. Please send this form to the Discovery Office as soon as possible, so that it can be forwarded
to the exchangee. Alternatively, hand it to your County International Linkperson, or Administrator who will
pass it on. On receipt of a completed Host Family Information Sheet, a Host Family information booklet will
be forwarded directly to the host.
       Please note that girls should not be hosted in households where the sole occupant is male.

Host Family for ...............................………………...............................................................………..................………..
From (date):..........................................................To:............................................………….......…..................………..



Name of Host/Hostess                     .............................................................................………............................................

Address                                  ............................................................................................………….................……….

...................................................................……………...…...............……………………………………...................………………..

..............................................................................………….....……………………………………………………………………………….

Telephone - Home..................………............….....…...... Mobile …………………………………………………………………………...

Email address                 ....………..…………………………………………………………................………...........……………………………..

Club/County                   ......................……….........................................       ………….........................…………..................

Occupation                    ................………................................................................................................................……

Members of the family and ages of brothers/sisters who will be in the home during this programme
.................................................................………………….........................................………………….......................………..

House/Farm type..............………….....................................................…..…….........................................………………….

Most convenient point of arrival by bus......................…...................................................................…………………..

Please tick the boxes below and sign the form when the following have been confirmed:
         The exchangee will have his/her own room
         If the exchangee is female, she will not be alone in an all male household

Signed…………………………………………. Date…………………………………….
        Thank you for your co-operation and for being involved in the hosting of the Discovery Programme.

     Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
     t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
                                                           NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS



                 TRAVEL EXPENSES BETWEEN HOST COUNTIES
This form is to be used for all exchangees from all countries.
NFYFC pays for onward travel from a county for each exchangee.
National Express Coaches are the preferred method of transport. Rail travel will only be reimbursed if there
has been prior authorisation from NFYFC. Under no circumstances will air travel be paid for.
If you use your car the total mileage from your home to the meeting point and back will be reimbursed at
the NFYFC Council agreed rate of 20p per mile.
Claims for meals out, entry fees, costs of attending club, county or regional functions and other sundry
expenses will not be met by NFYFC, these need to be funded by the club or county hosting the exchangee.
Exchangees will not be able to open bank accounts whilst they are in the UK because of the stringent security
measures now attached to opening a new account. Therefore we ask that all onward travel arrangements are
arranged and paid for either by the County Office, International Linkperson or the Host Family on behalf of
the exchangee, and then the costs reclaimed from NFYFC. Please ensure that receipts are enclosed at all
times.


Exchangee:____________________________________ Host County: _________________________________

Claimant Name:__________________________________________________ County Office/Linksperson/Host

Cost of Ticket: £____________ Details: i.e train/coach, from/to_____________________________________

Car Mileage to meeting point and return ___________miles @ 20p/mile = £____________

Total Claim: Ticket £_________________ + Mileage £_________________ = £ ______________________

Payment will be made by electronic transfer, please provide the following -

Account Name:__________________________________ Bank Name:_________________________________

Sort Code: ___________________________________ Account Number:_______________________________
                                               Please do not forget to enclose receipt
--------------------------------------------------------------------------------------------------------------------------------------------------
For Office Use
Discovery Programme Officer Approval………………………………………………………………………….
Countersignature……………………………………………………………………………………………………………

Cost Centre……………………….……………….                                                  Batch Line No……………………….
Cheque Number…………………………………..                                                  Cheque Dated………………………
Treasurer’s Approval…………………………….                                              Dept Checked………………………
     Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
     t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
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“Guidelines
for Hosting”
 document
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                                              NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS



                             DISCOVERY PROGRAMME
                               Travellers Fact Sheets
We will provide a fact sheet for each country, however the following information will be of use for every
one travelling abroad.



                                       Please read it carefully!!

Passport: Please check now that you have a valid passport in your name and that it will be valid for 6
months after the date of your return. Please make sure the next of kin emergency contact is completed.


Health: Please go to your doctor and ensure your vaccinations are up to date (e.g. Tetanus and Polio), and
check to see what other vaccinations you may need for your chosen country. Sometimes these have to be
administered over a period of weeks so allow plenty of time.


Insurance: It is a condition of the programme that you have adequate travel insurance to cover you whilst
you are away. Please read the policy conditions carefully, you must be aware of what you are covered for.


Foreign and Commonwealth Office Travel Advice: Look on the web site www.fco.gov.uk for updated travel advice.


Department of Health: For up to date advice on health issues for travellers look on the web site
www.doh.gov.uk/hat


Flight Protection: Make sure when you book your flight that your booking is ATOL protected. Look on the
web site www.atol.org.uk for more details. Don’t forget to reconfirm your flights 72 hours before you fly.


Copies of Documents: Please take two photocopies of your passport information page, and your travel
insurance documents, airline tickets and credit cards, one to go with you and one to leave at home. Make
sure a relative knows your credit card details and how to cancel the cards if they get stolen.




   Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
   t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
What to Take:

       Travel light; you will have to carry your own luggage.
       Carry the minimum amount of valuables necessary; do not take anything you would hate to lose.
       Make sure you have a money belt to go under your clothing.
       If you wear glasses take a spare pair.
       Keep all medicines in their original, labelled containers and bring a copy of your prescriptions.
       Bring Travellers Cheques and a major credit card, not cash.
       Put the name and address of your destination on your luggage label.
       Make sure your home address and phone number is written inside your luggage. Have lockable
        luggage if possible.
       Contact telephone numbers for your host/collection person in case of problems on arrival

                                                  Be Aware:

     Whilst abroad use common sense, be aware and look after your own security. Read up
      about the country you are going to and make sure you understand risk areas. Try not
      to travel alone at night, watch out for pickpockets and scam artists. Make sure that
      you only have a small amount of money in your outer pockets; use a money belt for the
      rest.

       Only deal with authorised agents when you change money. Only sign traveller’s cheques in front of
        the person who will cash them. Make sure your credit card is returned after each transaction.

       When you are in a foreign country you are subject to its laws, be aware of what is considered criminal
        in the country where you are. Overseas you may be arrested for actions that may be legal at home, or
        considered minor offences.

 Lost or Stolen Items: If your possessions are lost or stolen report the loss immediately to the
  police. Keep a copy of the police report for insurance claims and as an explanation of your
       plight. After reporting the missing items to the police, report the loss or theft of:

       Traveller’s cheques to the nearest agent of the issuing company
       Credit cards to the issuing company
       Airline tickets to the airline
       Passport to the nearest UK embassy or consulate

Assistance Abroad: Should you find yourself in legal or serious medical difficulties contact the
nearest British Embassy or Consulate. They will be able to offer advice and make contact with
                           family at home to explain the situation.

Departure from the UK: Check the suitcase and hand baggage weight limit with your chosen airline, leave
capacity for souvenirs etc. Excess baggage rates can be very expensive. Do not take scissors, penknife,
aerosols etc in your hand luggage, again check with your airline.

Leave ample time to get to the airport, make sure you know which airport and which terminal you are
departing from. Double check to make sure you have all your documents with you for travelling.

Drinks are often free on long haul flights, do not drink too much as entry into countries can be refused if you
are drunk. Drink plenty of water so you don’t get dehydrated and walk about as much as you can.
Most countries have strict import and quarantine regulations. Do not take any meat, dairy products, fruit,
vegetables, fish, corn seeds or any other type of plant material with you if you are going to a country outside
of Europe. Make sure all footwear is spotless.

Arrival in Hosting Country: There may be delays on arrival, please be very patient as you go through
customs. Remember to report any lost/damaged baggage before leaving the baggage reclaims area. You will
be tired on arrival after a long haul flight, please give your self-time to adjust. Try and ring or e-mail home just
to say you have arrived safely.

Homesickness/Culture Shock: This may affect you at some point – do not be afraid to admit it. Talk to
your hosting family, and mix with your new friends and try not to dwell on it. The feelings will be of
disorientation, insecurity, and the feeling of inability to cope with the situations arising in a strange
environment. If it affects you recognise it for what it is, realise that it won’t last forever and try not to let it
ruin your trip. Try not to ring home if you are feeling home sick, it will worry your parents who will think there
is a big problem.

                                              Parents Passports
For the longer trips it might be wise to suggest that at least one of your parents has a valid passport in case of
a serious emergency whilst you are away.

Staying on after your organised trip: If you stay on after your organised trip has finished there are
three things that you must consider.

1      Amend the date for your return air ticket

2      Extend your insurance cover

3      Make sure you have a valid visa


This information is not exhaustive; you will need to do your own homework too!

Any further questions that you may have please do not hesitate to contact the Discovery Programme on
01208 893084 or E-mail discovery@cornwallyfc.co.uk
                                                   NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS



                          YFC FACT SHEET: New Zealand
PLEASE VERIFY CRITICAL INFORMATION ON VISA, HEALTH ETC WITH THE RELEVANT AUTJHORITIEA BEFORE YOU
TRAVEL AS THESE THINGS CAN BE SUBJECT TO CHANGE AT SHORT NOTICE.

Contact Point for visa Information
New Zealand High Commission
New Zealand House
Haymarket
London
SW1Y 4TQ

Tel:    020 7930 8422
Fax:    020 7839 4580
Web: www.nzembassy.com
Please contact the embassy to discuss what type of visa you need. Last year the member travelling was issued with an
exchange visa for which NZ YFC provided a letter of invitation. Your passport will have to be valid for at least 3 months
beyond the date of your intended return. We recommend using Special Delivery Postage for Passports.

Books (We suggest that you purchase one of these)
Lonely Planet guide to New Zealand
Rough Guide to New Zealand
Essential NZ (AA Guide)
Money
ATM cash machines are widespread, and all major credit cards are accepted. Check your card with your bank to make
sure it is OK and what the charges are.
Electricity
230 volts. With flat pin plugs, so need adaptor
Water
Tap water is safe to drink through out the country
Vaccinations
Make sure all your standard vaccinations are up to date, you do not need any specific vaccinations for NZ.
Phone Network
The public phone network is OK, check for off peak rates for international calls. Internet cafes are starting to appear in
cities and smaller towns
Time Differences
New Zealand is 12 hours ahead of GMT. They have daylight saving and their clocks go back one hour in March and are
put forward one hour in October.
Seasons
The climate is maritime and temperate. There is snowfall in the upland areas of both islands from June to September.
February to April it is warm to hot with low rainfall.
Rainfall is particularly heavy in the SW and W areas of the South Island (up to 499 inches/year)
Plane Flight
There is a Departure tax from NZ, check to see that this is included in the cost of your flight ticket. On arrival you will
have to complete a customs declaration form and keep it with you until you have cleared customs.



    Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
    t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
In an Emergency
In the event of a serious medical or legal emergency you will need to contact the British High Commission or the
Consulate nearest to you. They will ensure that your family at home are informed and that you are guided in any help
that you require.

British High Commission Wellington
44 Hill Street
Wellington 1
PO Box 1812
Phone (64) (4) 924 2888
E-mail ppa.mailbox@fco.gov.uk
Website www.britain.org.nz
There are local consulates in Auckland and Christchurch

Tourist Information
The NZ Tourist Board is a really useful source of information

Smoking
Smoking is banned on all public transport, and in many public places

Insect Repellent
Take a good brand for mosquitoes and sand flies

Emergency
Fire, Police and Ambulance phone 111

Useful Websites
www.purenz.com - tourist site
www.newzealand.com - useful site
www.protectnz.org.nz - govt site on prohibited items “Declare it – Protect NZ”
                                                  NATIONAL FEDERATION OF YOUNG FARMERS’ CLUBS



                      DISCOVERY PROGRAMME FACT SHEET: Canada
Please verify critical information on visas, health etc with the relevant authorities before you travel as these things
can be subject to change at short notice.

Contact Point for visa information

Canadian High Commission
1 Grosvenor Square
London
W1K 4AB
Tel:   0207 258 6600
Fax:   0207 258 6333
Web: www.canada.org.uk

Please check with the embassy with regard to visa requirements. You must hold a valid passport, and return ticket.
Please use special delivery for any postal movements of your passport.

Books (we suggest that you buy one to take with you)
Lonely Planet guide to Canada
Rough Guide to Australia
AA Explore Canada

Money
ATM cash machines are wide spread, and all major credit cards are accepted. Check your card with your bank to make
sure you can use it and what the charges are.

Electricity
110 volts. Check that electrical equipment has a switch to change voltage, if not you will need a transformer. A plug
adaptor will also be needed.

Water
Tap water is safe to drink through out the country

Vaccinations
Make sure all your standard vaccinations are up to date, you do not need any specific vaccinations for Canada

Phone Network
Good public phone network, check for off peak call times for international calls. Cities and many smaller towns have
Internet cafes

Time Differences – There are 6 time zones in Canada
Eastern Time covering Ontario and Quebec = GMT minus 5 hrs
Central Time covering Manitoba and part of Sask. = GMT minus 6 hrs
Mountain Time covering Alberta, NW Territories = GMT minus 7 hrs
Pacific Time covering British Columbia and the Yukon = GMT minus 8 hrs




    Discovery Programme c/o Cornwall YFC, Pavilion Centre, Royal Cornwall Showground, Wadebridge, PL27 7JE
    t: 00 44 (0) 1208 893084 f: 00 44 (0) 1208 815573    e: discovery@cornwallyfc.co.uk
Seasons
July and August are the warmest and driest months across the country. Canadian winters are long, in most of the
country the average January temperature is –18 degrees Celsius. You will need layers of clothing and a hat and scarf if
travelling into the autumn

Plane Flight
When you purchase your ticket check that the price includes departure tax from Canada. Be patient at customs

Drinking
Legal drinking age is 19 in most parts of Canada and ID will be requested

In an emergency
In the event of a serious legal or medical emergency you will need to contact the British High Commission or the
Consulate nearest to you, and they will ensure that your family at home are informed and that you are guided in any
help that you require.
British High Commission Ottowa
80 Elgin Street
Ottowa
K1P 5K7
Phone (1) (613) 2371530
E-mail generalenquiries@britainincanada.org
Website www.britainincanada.org
There are local consulates in Montreal, Winnipeg, Toronto, Vancouver, Halifax and Quebec City

Tourist Information
Individual provinces have their own tourist information bodies, there is plenty of information available

General Sales Tax/Provincial Taxes
Ask your host about these taxes, in some provinces the provincial tax is added on to the price tag at the till

Emergency Number for fire, police or ambulance phone 911

Useful Websites
www.travelcanada.ca - Canadian tourist commission
www.canoe.com - up to date news
www.attractionscanada.com - what to see
www.atlas.gc.ca - maps and information on geography

				
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