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					     Human Resources
(including Benefits and Time Entry)

   End to End Processes


               to
                               Last update
                               October 6, 2006
                                           Human Resources

             Walk-Thru Agenda

1. Internal Service Request Process
2. Internal Service Request Forms
   I. Organizational Management
   II. Personnel Actions - Hiring,Transition,Termination
   III. Other Personnel Actions
   IV. Mini-Master Data
3. Business Warehouse Reports
4. Benefits Process
5. Time Entry Process
6. Key Business Changes




                        Page 2
                                                                                                               Human Resources
                                                                      ISR (Internal Service Request) Roles and Responsibilities




                                                                                                                    HRPA - Maintainace
                                                                                        HRPA ISR Approve




         Initiator                             Approver 1                                 Approver 2                    Maintainer
                                                                                          In Central offices         In HR Shared Services
                 *
 In Department or Division                               *
                                        In Department or Division
                                                                                   ►Sees Workflow item in SAP       ► Sees Workflow item in
► Collects information               ► Sees Workflow item in SAP                     inbox                            SAP inbox
                                       inbox
► Creates the ISR in SAP                                                           ►Reviews ISR                     ► Reviews ISR
                                     ► Reviews ISR
► Selects Approver(s)                                                              ►Approves, Modifies or Rejects   ► Approves, or Rejects
                                     ► Approves, Modifies or Rejects               with Comments                      with Comments
► Submits request
                                       with Comments
                                                                                                                    ► Enters data into SAP
                                                                                                                    ► Complete workflow to
 * For JHBMC Initiators and Approver 1s are located in a Central JHBMC HR office                                      advise Initiator
    except for Initiators for Termination and Bonus / Supplemental Pay ISRs.


 Note: Initiators, Approvers, and Maintainers all have the ability to view the ISR Report Log


                                                                          Page 3
                                                                  Directors of Nursing: SAP Overview
                                                                                                      Initiators and Approvers

Facts about Initiators and Approvers:
► Approver 1 and Approver 2, if required, are selected by the Initiator from a drop-down list.
► When two approvers are required, Approver 1 will be sign-off for Departmental policy, budget, and business and
  Approver 2 will approve based on Divisional / Central policy, budget, and business.
► The Initiator’s drop-down list for approver 1 will contain the names of all users with the role of ISR Approver for the
  entire Johns Hopkins Enterprise. The Initiator must select the correct name from the list.
► For all Org IDs assigned to an Initiator, the Initiator will be able to view and request a change to information for all
  employees assigned to that Org ID and any additional Org IDs below it (Structural Authorization).
► Some Initiators will be assigned additional Org IDs based on business needs (Z61 relationship). These Org IDs can be
  from anywhere in the Johns Hopkins Organizational Management Structure (OM). In addition, this will give the Initiator
  access to all Org IDs below it.
► Approver 1 will only be able to approve for Org IDs assigned to them based on Structural Authorization.
► Initiators or Approvers cannot create or approve ISRs for themselves.
► Maintainers cannot process ISRs for themselves.
► If an ISR Approver anticipates being unavailable, a “Substitute” is designated by that approver using the SAP Business
  Workplace.
► If no action is taken by the Approver after two business days, an automatic email is sent to the Approver and the
  Initiator. If the ISR is still not approved, after checking the ISR Log, the Initiator will contact the Substitute Approver.
  After go-live, Substitute lists will be communicated by Approvers to their Initiators. Automatic emails will not go to
  Substitute approvers.
                                                                Page 4
                                          Human Resources



ISR (Internal Service Request) Forms
  Organizational Management ISRs

►   JHHS / JHU Position Copy, Create, Maintain
►   Org Unit Create, Maintain




                      Page 5
                                                                                        Human Resources
                                      High-Level Process Steps for Creating Positions and New Hires


                                        Process Steps outside of SAP


            Request a New Position                                      Recruit for a Position

                 Existing processes,                                  Existing processes,
             including budget authority,                             including recruitment,
               compensation review,                                   applicant screening
                  position, title, job                             credentialing, background
                   description and                                 check, references, testing,
            identification of appropriate                                      etc.
              systems security access.




                                        Process Steps within SAP

Create a New Position                             Hire a Staff Member                  Hire a Faculty Member




                                                Page 6
                                                                                                                          Human Resources
             One of these ISR types, for JHU or JHHS, is selected when a department            ISR:OM JHU Position Create / Copy / Maintain
             needs to Create, Copy or Maintain a Position within the JH Enterprise
             structure.                                                                            OM JHHS Position Create / Copy / Maintain

Processes outside                                                                                                                                 Approver 2
                                Department                                             Approver 1                                                  See next page
    of SAP                                                                               REQUIRED




                                                                                                                  Workflow sends ISR
                                                          Approval workflow                                                                        HRPA ISR Approve
                                                                                 Approver reviews, modifies,        to Approver 2, if
   Existing processes,                                       is created
                               Enters Internal                                   rejects or approves the ISR       required, and/or to          Reviews, modifies,
including all discussions,    Service Request                                                                     HR Shared Services            rejects or approves the
                                                                                 based on policy
  verbal approvals, data        (ISR) form in                                                                                                   ISR based on policy
     gathering for the        SAP and selects
Position, identification of   approver(s) from
 Roles, and appropriate        a list, based on
systems security access              policy
 must take place prior to                         Note:
 completing the Position                          • In SAP every employee is assigned a unique Position.                                     HR Shared Services
           ISR..
                                                  • Positions may remain vacant.
                                                  • SAP Roles and security are assigned to Positions as required.
                                                  • Certain Business Warehouse security will be assigned separately
                                                    through a form available on a website, completed by the Initiator,    and
                                                  sent to the SAP support organization for assignment after approval.
                                                                                                                                         • Processes ISR
                                                                                                                                         • SAP workflow generates
                                                                                                                                           confirming email to ISR Initiator.
   Note: If an ISR is rejected, it is
   cancelled and notification is sent to the
   ISR Initiator and the ISR approver(s)


                                                                                   Page 7
                                                                            Human Resources
                                                ISR:OM JHU Position Create / Copy / Maintain
                                                    OM JHHS Position Create / Copy / Maintain


JHU / JHHS Position Create / Copy / Maintain ISRs that require Approver 2

JHU KSAS Faculty/Deans/Officers       Divisional Business Office

JHU Homewood Staff                    Central Comp - Homewood

JHU SOM Faculty/Deans/Officers        Divisional Business Office

JHU SOM Staff                         Div Comp - SOM

JHU BSPH Faculty/Deans/Officers       Divisional Business Office

JHU BSPH Staff                        Div Comp - BSPH

JHU UA Faculty/Deans/Officers         Divisional Business Office

JHU Fellowship Recipient              University Tax Office

JHU SOM Postdoc / Medical             Registrar - SOM
Residents

All JHHS / JHH except JHBMC and       JHHS Compensation
JHHCG

All other employees                   Do not require Approver 2




                                  Page 8
                                                                                                            Human Resources
          One of these ISR types is selected when a department / division needs to create or maintain an               ISR: Org Unit Create
          Organizational Unit within the JH Enterprise Organizational Management Structure. A Dean, Corporate
          Officer or equivalent must be the Approver 1 for these ISRs. No Approver 2 is required.                           Org Unit Maintain


                                                                                      Approver 1
Processes outside                    Department                                         REQUIRED
                                                                                     Dean / Leadership
    of SAP




                                                         Approval workflow                                          Workflow sends ISR
                                    Enters Internal
                                                            is created                                                to HR Shared
                                   Service Request
                                                                                                                         Services
                                  (ISR) form in SAP
 Existing processes             and selects approver                                  OM – Org Unit
                                from a list of Deans,                                  Approver
                                Corporate Officers or
                                equivalent, based on                                Reviews, modifies,
                                        policy                                      rejects or approves
                                                                                    the ISR based on            HR Shared Services
                                                                                    policy




                                                                                                                • Processes ISR
                                                                                                                • SAP workflow generates
                                                                                                                  confirming email to ISR Initiator.
          Note: If an ISR is rejected, it is
          cancelled and notification is sent to the
          ISR Initiator and the ISR approver(s)

                                                                       Page 9
                                              Human Resources



   ISR (Internal Service Request) Forms
Personnel Actions - Hiring, Transition, and Termination
        ►   Hiring - Regular
        ►   Hiring - CTY Summer Camp
        ►   Hiring - Part Time Instructors
        ►   Hiring - Students / Postdocs / Medical Residents
        ►   Reinstatement
        ►   Rehire
        ►   Employee Reassignment
        ►   Termination / Retirement
        ►   LOA With / Without Pay JHU
        ►   LOA With / Without Pay JHHS
        ►   Return from LOA / Temp Inactive



                         Page 10
                                                                                                                             Human Resources
              The Hiring - Regular ISR is completed to initiate the process for entering a new employee’s master data                     ISR: Hiring – Regular
              into SAP for all employees except for Part-time Instructors, Students, Post Docs, Medical Residents,
              Medical Interns, and CTY Summer Camp employees.




Processes outside
    of SAP                                                                               Approver 1                                                      Approver 2
                                Department                                                                                                                See next page
                                                                                            REQUIRED




                                                            Workflow sends                                            Workflow sends ISR
                                                                                                                        to Approver 2, if                 HRPA ISR Approve
                                                           ISR to Approver 1            Approver reviews,
Existing processes,                                                                                                    required, and/or to
                               Enters Internal                                                                                                         Reviews, modifies,
including budget                                                                        modifies, rejects or
                              Service Request                                                                         HR Shared Services               rejects or approves the
approval, recruitment,                                                                  approves the ISR
                                (ISR) form in                                                                                                          ISR based on policy
applicant screening                                                                     based on policy
                              SAP and selects
credentialing,
                              approver(s) from
background check,
                               a list, based on
references, testing,
                                     policy                                                                           HR Shared Services
etc.



                         Additional supporting paperwork
                                                                I-9, W4 and state tax
                                                                       forms
                                                                                                           • Processes ISR, I9 and tax forms.
                                                                                                           • SAP workflow generates confirming email
              Note: If an ISR is rejected, it is                                                             to ISR Initiator.
              cancelled and notification is sent to the                                                    • Additional emails are automatically
              ISR Initiator and the ISR approver(s)                                                          sent to relevant offices (IT for JHED etc,
                                                                                                             Security office for ID badge, Parking office, etc.)
                                                                                  Page 11
                                                                                                       Human Resources
                                                                                               ISR: Hiring – Regular - Approver 2



        New hires that do not                                       New hires that require Approver 2:
        require Approver 2:
        JHU staff                                         JHU SOM Faculty / Deans / Officers        DBO - SOM
        Faculty of:                                       JHU BSPH Faculty / Deans / Officers       DBO - BSPH
          SAIS
                                                          JHU KSAS Faculty / Deans / Officers       DBO - KSAS
          WSE
          Peabody                                         JHU UA Faculty / Deans / Officers         DBO - UA
          SON                                             All JHHS except JHBMC and JHHCG           JHHS Career Services
          SPSBE
        JH Bayview Medical Center
        JH Home Care Group




Note: Approver 2 is selected by the Initiator from a drop-down list of all designated Approver 2s for all ISRs identified by their name
and office. It is the responsibility of the Initiator to select the appropriate person as Approver 2.




                                                                Page 12
                                                                                                                          Human Resources
           These ISR types are selected, for JHU only, when a staff employee is hired for CTY
           Summer Camp or when a Part-time Instructor is hired. The ISR is completed to initiate                  ISR: Hiring – CTY Summer Camp
           the process for entering a new employee’s master data in SAP.                                               Hiring – Part-time Instructors

Processes outside
    of SAP
                                 Department                                             Approver 1
                                                                                          REQUIRED




                                                                                                                       Workflow sends ISR
                                                         Approval workflow
                                                                                       Approver reviews,                 to HR Shared
  Existing processes,                                       is created
                               Enters Internal                                         modifies, rejects or                 Services
  including budget
                              Service Request                                          approves the ISR
  approval, recruitment,
                                (ISR) form in                                          based on policy
  applicant screening
                              SAP and selects
  credentialing,
                              approver(s) from
  background check,                                                                                                HR Shared Services
                               a list, based on
  references, testing,
                                     policy
  etc.


                      Additional supporting paperwork
                                                             I-9, W4 and state tax
                                                                    forms
                                                                                                              • Processes ISR, I9 and tax forms.
                                                                                                              • SAP workflow generates
                                                                                                                confirming email to ISR Initiator.
                                                                                                              • Additional emails are automatically
             Note: If an ISR is rejected, it is
                                                                                                                sent to relevant offices (IT for
             cancelled and notification is sent to the
                                                                                                                JHED etc, Security office for ID
             ISR Initiator and the ISR approver(s)
                                                                                                                badge, Parking office, etc.)

                                                                             Page 13
                                                                                                                             Human Resources
             This ISR type is selected, for JHU only when a Medical Resident,         ISR: Hiring – Students / Postdocs / Medical Residents
             Medical Intern, Post Doctoral Student, or a Graduate /
             Undergraduate student is hired. It is completed to initiate the
             process for entering a new employee’s master data in SAP.


Processes outside                                                                                                                                     Approver 2
    of SAP                      Department                                                   Approver 1                                                See table below
                                                                                              REQUIRED




                                                          Approval workflow                                             Approval workflow              HRPA ISR Approve
Existing processes,                                          is created                  Approver reviews,                 is created
                               Enters Internal                                                                                                       Reviews, modifies,
including budget                                                                         modifies, rejects or
                              Service Request                                                                                                        rejects or approves the
approval, recruitment,                                                                   approves the ISR
                                (ISR) form in                                                                                                        ISR based on policy
applicant screening                                                                      based on policy
                              SAP and selects
credentialing,
                              approver(s) from
background check,
                               a list, based on
references, testing,                                                                                            HR Shared Services
                                     policy
etc.

                      Additional supporting paperwork
                                                                     I-9, W4 and state tax
                                                                            forms

                                  Approver 2                                                                                                        Workflow sends ISR to
                                                                                                            • Processes ISR, I9 and tax forms.
                                                                                                                                                     HR Shared Services
SOM Postdocs / Medical Residents                  Registrar - SOM                                           • SAP workflow generates
                                                                                                              confirming email to ISR Initiator.
SOM Graduate / Undergraduate students             Student Services -SOM
                                                                                                            • Additional emails are automatically
KSAS / WSE Postdocs, Grad / Undergrad             Student services - Homewood                                 sent to relevant offices (IT for
students                                          (KSAS, WSE)                                                 JHED etc, Security office for ID
                                                                                                              badge, Parking office, etc.)
All other Postdocs, Grad / Undergrad students     Approver 2 not required
                                                                                  Page 14
                                                                                                                             Human Resources
               This ISR type is selected when an employee who was previously employed with Johns Hopkins,                                     ISR: Reinstatement
               is returning to the same Johns Hopkins employer. The employee must already have an SAP
               personnel number; if not, a New Hire ISR is selected. The time period for Reinstatement varies
               based on the policy of each Johns Hopkins entity. After the period for reinstatement has elapsed,
               a Rehire ISR is selected.
Processes outside               Department                                               Approver 1                                                     Approver 2
    of SAP                                                                                  REQUIRED                                                    See note 1 below




                                                           Workflow sends                                              Workflow sends ISR
                               Enters Internal            ISR to Approver 1                                              to Approver 2, if              HRPA ISR Approve
 Existing processes,                                                                    Approver reviews,
                              Service Request                                           modifies, rejects or            required, and/or to
 including budget            (ISR) form in SAP                                                                         HR Shared Services
                                                                                        approves the ISR                                               Approver reviews,
 approval, recruitment,     and selects reason                                          based on policy                                                modifies, rejects or
 applicant screening       code and approver(s)                                                                                                        approves the ISR
 credentialing, background from a list, based on
                                                                                                                                                       based on policy
 check, references,                policy
 testing, etc.                                                                                                     HR Shared Services


                        Additional supporting paperwork
 REASON CODES:                                                  I-9, W4 and state tax
 01 Voluntary                                                          forms

 02 Mandated                                                                                                   • Processes ISR, I9 and tax forms.
                                                                                                               • SAP workflow generates
  Note 1: Approver 2 is determined according to the same policy as the original hire.                            confirming email to ISR Initiator.
                                                                                                               • Additional emails are automatically
                                                                                                                 sent to relevant offices (IT for
  Note 2: A Reinstatement does not require the employee to return to the same Position or salary.
                                                                                                                 JHED etc, Security office for ID
                                                                                                                 badge, Parking office, etc.)
  Note 3: JH Enterprise consists of 9 separate employers, including: JHU,
  JHHS, JHH, JHBMC, JHHCG.
                                                                                  Page 15
                                                                                                                             Human Resources
              This ISR type is selected when an employee who was previously employed with Johns Hopkins, is returning to the                            ISR: Rehire
              same Johns Hopkins employer. The employee must already have an SAP personnel number; if not, a New Hire ISR
              is selected. This ISR is selected after the period for reinstatement has elapsed.

Processes outside                                                                                                                                      Approver 2
    of SAP                    Department                                                 Approver 1                                                    See note 1 below
                                                                                             REQUIRED




                                                                                                                       Workflow sends ISR               HRPA ISR Approve
                                                         Approval workflow                                               to Approver 2, if
Existing processes,            Enters Internal              is created                  Approver reviews,                                              Approver reviews,
                              Service Request                                                                           required, and/or to
including recruitment,                                                                  modifies, rejects or           HR Shared Services              modifies, rejects or
applicant screening          (ISR) form in SAP                                          approves the ISR                                               approves the ISR
credentialing,              and selects reason                                          based on policy                                                based on policy
background check,         code and approver(s)
references, testing,       from a list, based on
etc.                               policy
                                                                                                                   HR Shared Services

                   Additional supporting paperwork

  REASON CODES:                                               I-9, W4 and state tax
  01 Reentry into Enterprise                                         forms
  02 Administrative Transfer                                                                                   • Processes ISR, I9 and tax forms.
  03 Voluntary Transfer                                                                                        • SAP workflow generates
                                                                                                                 confirming email to ISR Initiator.
  Note 1: Approver 2 is determined according to the same policy as the original hire.                          • Additional emails are automatically
                                                                                                                 sent to relevant offices (IT for
                                                                                                                 JHED etc, Security office for ID
  Note 2: A Rehire does not require the employee to return to the same Position or salary.                       badge, Parking office, etc.)

                                                                                 Page 16
                                                                                                                          Human Resources
               This ISR type is selected when an employee who is currently employed with Johns                          ISR: Employee Reassignment
               Hopkins, is transferring to a new position with the same Johns Hopkins employer. This
               ISR is used to initiate the process for updating an employee’s master data in SAP.

Processes outside             Department                                                  Approver 1                                                    Approver 2
    of SAP                                                                                   REQUIRED                                                    See note below




                                                          Workflow sends                                            Workflow sends ISR
                                                         ISR to Approver 1                                            to Approver 2, if                 HRPA ISR Approve
 Existing processes,                                                                    Approver reviews,            required, and/or to
                               Enters Internal
 including budget                                                                       modifies, rejects or        HR Shared Services                 Approver reviews,
                              Service Request
 approval, recruitment,                                                                 approves the ISR                                               modifies, rejects or
                             (ISR) form in SAP
 applicant screening                                                                    based on policy                                                approves the ISR
                            and selects reason
 credentialing,                                                                                                                                        based on policy
                          code and approver(s)
 background check,
                           from a list, based on
 references, testing,
                                   policy
 etc.                                                                                                           HR Shared Services

    REASON CODES:
    01 Promotion
    02 Demotion
    03 Lateral
                                                                                                               • Processes ISR
                                                                                                               • SAP workflow generates
    Note: Approver 2 is determined according to the same policy as the original hire.                            confirming email to ISR Initiator.
                                                                                                               • Additional emails are automatically
                                                                                                                 sent to relevant offices (IT for
                                                                                                                 JHED etc, Security office for ID
                                                                                                                 badge, Parking office, etc.)


                                                                                 Page 17
                                                                                                                         Human Resources
             This ISR type is selected when an employee is terminating or retiring. Completing this ISR will             ISR: Termination / Retirement
             initiate the termination process for an employee who is leaving the enterprise or when an
             employee is leaving a position with one employer in the JH Enterprise as the initial hire and
             accepting a position with another employer in the JH Enterprise (e.g. JHU to JHHS).
                                                                                                                                             Approver 2
Processes outside                                                                                                                            See note below
    of SAP                    Department                                              Approver 1
                                                                                         REQUIRED




                                                                                                                                              HRPA ISR Approve
                                                         Approval workflow                                     Workflow sends ISR
                                Enters Internal             is created               Approver reviews,           to Approver 2, if          Approver reviews,
 Existing processes                                                                                             required, and/or to
                               Service Request                                       modifies, rejects or                                   modifies, rejects or
                              (ISR) form in SAP                                      approves the ISR          HR Shared Services           approves the ISR
                             and selects reason                                      based on policy                                        based on policy
                                code (see next
                                   page) and
                             approver(s) from a
                            list, based on policy                                                                                       HR Shared Services




   Note:   Approver 2 is determined according to the same policy as the original hire with the exception of:
           JHHS / JHH (excluding JHBMC and JHHCG):            Approver 2 = JHHS Compensation (Sandra Reed, Deborah Jones)         • Processes ISR
                                                                                                                                  • SAP workflow generates
                                                                                                                                    confirming email to ISR Initiator.
                                                                                                                                  • Additional emails are automatically
                                                                                                                                    sent to relevant offices (IT for JHED
                                                                                                                                    etc, Security office for ID badge,
                                                                                                                                    Parking office, etc.)

                                                                                  Page 18
                                                                                   Human Resources
                                                                   ISR: Termination / Retirement - Reason Codes


                  TERMINATION / RETIREMENT ACTION TYPE REASON CODES
                           TERMINATION ACTION                                 RETIREMENT ACTION
01 Accepted New Job-Competitor         30 Unsatisfactory Performance          01 Early Retirement
02 Accepted New Job-Non Competitor     31 Lack of funds to Supt Position      02 Normal Retirement
03 Family Obligations                  32 Completion of Contract              03 Postponed Retirement
                                                                              04 Disability Retirement
04 Personal Reasons                    33 Position Discontinued
05 Job Abandonment                     34 Temp/Casual Assign Completed
06 Resignation (Insufficient Notice)   35 Not Qualified
07 Return to School                    36 Misconduct-Policy/Proc/Rules
08 Health (voluntary)                  37 Excessive Absences
09 Relocation                          38 Health (involuntary)
10 Dissatisfied with Employment        39 Probationary Employee
11 Resignation (other)                 40 LOA Expiration
12 Resigned in Lieu of Discharge       41 Failure to Return from LOA
13 Military                            42 Gross Misconduct
14 Visa Expiration                     43 Other Reason
15 JHU Student who Graduated           44 Administrative Transfer
16 Voluntary Transfer                  64 Death




                                                   Page 19
                                                                                                                 Human Resources
              This ISR type is selected when an employee will be taking a Leave of Absence             ISR: LOA With / Without Pay JHU
              with or without pay, or when the employee will be placed on Temporarily
              Inactive status.                                                                              LOA With / Without Pay JHHS

Processes outside                                                                                                                             Approver 2
    of SAP                    Department                                         Approver 1                                                     See next page
                                                                                      REQUIRED




                                                                                                          Workflow sends ISR                   HRPA ISR Approve
                                                        Approval workflow
                                Enters Internal                                 Approver reviews,           to Approver 2, if
 Existing processes                                        is created                                                                         Approver reviews,
                               Service Request                                  modifies, rejects or       required, and/or to
                              (ISR) form in SAP                                                           HR Shared Services                  modifies, rejects or
                                                                                approves the ISR
                             and selects reason                                                                                               approves the ISR
                                                                                based on policy
                                code (see next                                                                                                based on policy
                                   page) and
                             approver(s) from a
                            list, based on policy
                                                                                                       HR Shared Services




   Note: The LOA ISR contains an indicator for FML status.
                                                                                                       • Processes ISR
                                                                                                       • SAP workflow generates
                                                                                                         confirming email to ISR Initiator.




                                                                            Page 20
                                                                                    Human Resources
                                                                         ISR: LOA With / Without Pay JHU
                                                                              LOA With / Without Pay JHHS


                         Without   With                    Leave of Absence's that require Approver 2
LOA REASON CODES
                          Pay      Pay        JHU SOM Faculty / Deans / Officers       DBO - SOM

01   Military              X        X         JHU BSPH Faculty / Deans / Officers      DBO - BSPH

02   Health                X        X         JHU KSAS Faculty / Deans / Officers      DBO - KSAS

                                              JHU UA Faculty / Deans / Officers        DBO - UA
03   Personal              X        X
                                              JHU Staff - SOM                          Div HR- SOM
04   Education             X        X
                                              JHU Staff - Homewood                     Div HR- Homewood
05   Sabbatical            X        X
                                              JHU Staff - BSPH                         Div HR- BSPH
06   STD                   X        X         JHU Postdoc / Medical Resident - SOM     Registrar - SOM
07   LTD                   X        X         JHHS (except JHBMC and JHHCG)            HR Service Center/Benefits

08   Worker’s Comp         X        X          All other employees                     No Approver 2 required

09   MTD                            X
10   Union                 X
11   Position Schedule     X
12   Suspension            X




                                          Page 21
                                                                                                                         Human Resources
              This ISR type is selected when an employee is returning from a leave of                        ISR: Return from LOA / Temp Inactive
              absence or returning from Temporarily Inactive status.


Processes outside
                              Department                                               Approver 1                                                     Approver 2
    of SAP                                                                                REQUIRED                                                    See note below




                                                                                                                  Workflow sends ISR
                                Enters Internal         Approval workflow
                                                                                      Approver reviews,             to Approver 2, if                  HRPA ISR Approve
 Existing processes            Service Request             is created
                                                                                      modifies, rejects or         required, and/or to
                              (ISR) form in SAP                                                                                                       Approver reviews,
                                                                                      approves the ISR            HR Shared Services
                             and selects reason                                                                                                       modifies, rejects or
                                   code and                                           based on policy                                                 approves the ISR
                             approver(s) from a                                                                                                       based on policy
                            list, based on policy

                                                                                                              HR Shared Services
           REASON CODES
   RETURN FROM LOA:
   01 Return from LOA with Pay
   02 Return from LOA without Pay
   RETURN FROM TEMP. INACTIVE
   01 Student                                                                                                  • Processes ISR
                                                                                                               • SAP workflow generates
   02 Part-time Faculty                                                                                          confirming email to ISR Initiator.

   Note 1: Approver 2 is determined according to the same policy as the original hire with the exceptions of JHHS / JHH employees, where Approver 2
   will be the HR Benefits Service Center (Armentia Berryman, Doloris Jacobs).

   Note 2: This ISR also allows a change in salary

                                                                                Page 22
                                     Human Resources



ISR (Internal Service Request) Forms
       Other Personnel Actions
     ►   Bonus / Supplemental Pay
     ►   FMLA Request
     ►   Personal Data Change
     ►   Position Attribute Change
     ►   Salary Change
     ►   Hours Change




                  Page 23
                                                                                                                  Human Resources
           This ISR type is selected when adding various bonus / supplemental payments to an employee’s       ISR: Bonus / Supplemental Pay
           master record including some recurring payments, one-time payments or overtime hours to be
           calculated for semi-monthly, non-exempt employees of JHU.


Processes outside
    of SAP                                                                        Approver 1                                                   Approver 2
                               Department
                                                                                      REQUIRED                                                   See next page




                                                        Approval workflow                                  Workflow sends ISR
                              Enters Internal                                    Approver reviews,           to Approver 2, if                  HRPA ISR Approve
Existing processes.                                        is created
                             Service Request                                     modifies, rejects or       required, and/or to
Budget and                                                                                                                                     Approver reviews,
                            (ISR) form in SAP                                    approves the ISR          HR Shared Services
Compensation approval                                                                                                                          modifies, rejects or
                           and selects reason                                    based on policy
required prior to ISR                                                                                                                          approves the ISR
                              code (see next
                                                                                                                                               based on policy
                                 page) and
                           approver(s) from a
                          list, based on policy                                                          HR Shared Services




  Note: See next page for Reason Codes

                                                                                                        • Processes ISR
                                                                                                        • SAP workflow generates
                                                                                                          confirming email to ISR Initiator.
            Note: If an ISR is rejected, it is
            cancelled and notification is sent to the
            ISR Initiator and the ISR approver(s)

                                                                            Page 24
                                                                                                                       Human Resources
                                                                                               ISR: Bonus / Supplemental Pay – Approver 2
        Bonus / Supplemental Pay Reason Codes
      3002    Bonus

      3003    Bonus - Gross-up-RR

      3005    Bonus - Gross-up-SR

      3012    Supplement OT Premium

      3013    Supplement OT Standard
                                                                                        Bonus / Supplemental Pay that require Approver 2
      3023    Overseas Hazardous Duty Pay                            JHU SOM Faculty / Deans / Officers                     DBO - SOM
      3025    Honorarium                                             JHU BSPH Faculty / Deans / Officers                    DBO - BSPH
                                                                     JHU KSAS Faculty / Deans / Officers                    DBO - KSAS
      3026    Incentive Bonus
                                                                     JHU UA Faculty / Deans / Officers                      DBO - UA
      3030    NC Perfect Attendance
                                                                     JHU Postdoc / Medical Resident - SOM                   Registrar - SOM
      3034    Moving Allowance Non Taxable
                                                                     Postdocs. / Grad and Undergrad Students (KSAS, WSE)    Student Services - Homewood
      3035    Moving Allowance Taxable                                                                                      JHHS Compensation
                                                                     JHHS (except JHBMC and JHHCG)
      3039    Nursing Bonus
                                                                      All other employees                                   No Approver 2 required
      3040    On Call Pay Amount

      3042    Overseas Education Allowance

      3043    Overseas Housing Allowance

      3044    Overseas Living Allowance

      3046    Perf Supplement Clinical Faculty

      3047    Perf Supplement Non-Clinical Faculty & Staff

      3050    Sales Commission-Wilmer Eye Clinic

      3055    Special Projects Supplement

      3074    NC Perfect Attendance Bonus Gift Card


Note: Reason Codes above relate to wage types for payroll purposes. Some
      additional wage types will be handled outside the ISR process.         Page 25
                                                                                                                              Human Resources
           This ISR type is selected, for JHHS, when an employee requests Family Medical Leave.                          ISR: FMLA Request – JHHS only
           The ISR initiates the necessary processes to get an employee’s request for FML approved
           and allow the employee’s FML balance to be tracked.
                                                                                                                                                     Approver 2
    Employee                           Department                                           Approver 1                                               See table below
                                                                                              REQUIRED




                                                                                                                Workflow sends ISR to Approver        HRPA ISR Approve
                                                                Approval workflow        Approver reviews,
                               Enters Internal Service                                                           2, if required, and/or to JHHS,
Communicate FMLA                                                   is created            modifies, rejects or                                        Approver reviews,
                               Request (ISR) form in                                                              JHBMC or JHHCG Benefits
request information                                                                      approves the ISR                                            modifies, rejects or
                                  SAP and selects                                                                         Service Center
  to ISR initiator                                                                       based on policy                                             approves the ISR
                               approver(s) from a list,                                                                                              based on policy
                                  based on policy
                                                                              Occupational Health                           Benefits Service Center
                                                Documents
         FMLA REASON CODES
  BIRTH     Birth of a Child
  FMCAR     Care of Family Member
  FOST      Foster Care (see note 2)
  SICK      Serious Illness
                                           Distributes FMLA letter,        Reviews and approves / rejects FMLA
                                           Doctors statement form.         request. Confirms FMLA status with            • Reviews STD and FMLA status.
                                                                           Employee except for JHBMC where               • Receives and reviews ISR.
                                                                           confirmation and approval occur at the        • Confirms approval from
    JHHS / JHH FML Requests that require Approver 2                        Benefits Service Center.                        Occupational Health
                                                                                                                         • Uses the FML workbench to
  JHHS / JHH                     HR / Benefits Service Center
                                                                          Note 2: Includes Adoption                        analyze the request
  Approver 2 is not required for JHBMC and JHHCG
                                                                          This procedure will be for JHHS only at go-live in 2007. It is scheduled for a later
                                                                          release for JHU; until which time JHU will continue to use the e210.
  Note 1: After an FML request has been approved, an
  LOA ISR may need to be completed.                                                 Page 26
                                                                                                Human Resources
This ISR type is selected when an employee needs to change personal data maintained in SAP         ISR: Personal Data Change
such as Name, Social Security Number, Address information and Emergency Contact
information, etc.


  Employee                           Department                       Approver 1
                                                                        REQUIRED




                                                                                                  Workflow sends ISR
                                     Enters Internal                                                to HR Shared
                                                                     Approver reviews,
                                    Service Request                                                    Services
                                                                     modifies, rejects or
                                      (ISR) form in
                                                                     approves the ISR
 Communicate                        SAP and selects
                                                                     based on policy
 personal data                      approver from a
 change to ISR                       list, based on
    initiator                              policy
                                                                                              HR Shared Services




                                                                                             • Processes ISR
                                                                                             • SAP workflow generates
                                                                                               confirming email to ISR Initiator.




                                                           Page 27
                                                                                                                          Human Resources
             This ISR type is selected to initiate a change to the attributes of a position. Changing                  ISR: Position Attribute Change
             position attributes is a two-part process; after an OM Position Maintain ISR (see appropriate
             OM ISRs page) is submitted, approved, entered into SAP by HR Shared Services, and
             returned to the Initiator, a Position Attribute Change ISR is submitted to update an
             employee’s record with the new position attributes.
Processes outside
    of SAP                                                                             Approver 1                                                      Approver 2
                              Department                                                                                                                 See next page
                                                                                          REQUIRED




                                                                                                                   Workflow sends ISR
Existing processes                                      Approval workflow                                                                               HRPA ISR Approve
                                                                                                                     to Approver 2, if
                                                           is created                 Approver reviews,
                            Enters Internal                                                                         required, and/or to                Approver reviews,
                                                                                      modifies, rejects or
                           Service Request                                                                         HR Shared Services                  modifies, rejects or
                                                                                      approves the ISR
                             (ISR) form in                                                                                                             approves the ISR
                                                                                      based on policy
                           SAP and selects                                                                                                             based on policy
                           approver(s) from
                            a list, based on
                                  policy
                                                                                                                 HR Shared Services




                                                                                                                • Processes ISR
                                                                                                                • SAP workflow generates
                                                                                                                  confirming email to ISR Initiator.


  Note: Position Attribute changes that can be modified on this ISR include: Position, Personal and Time Administrator, Base Pay information and Cost Distribution



                                                                                Page 28
                                                                                     Human Resources
                                                                   ISR: Position Attribute Change – Approver 2



    REASON CODES.                               Position Attribute Changes that require Approver 2
01 Position Reclassification   JHU SOM Faculty / Deans / Officers                     DBO - SOM
02 Position Attribute Change   JHU BSPH Faculty / Deans / Officers                    DBO - BSPH
03 Change in Work Hours        JHU KSAS Faculty / Deans / Officers                    DBO - KSAS
04 Advancement                 JHU UA Faculty / Deans / Officers                      DBO - UA
05 Organizational Transfer     JHU Postdoc / Medical Resident - SOM                   Registrar - SOM
                               Postdocs. / Grad and Undergrad Students (KSAS, WSE)    Student Services - Homewood

                               JHHS (except JHBMC and JHHCG)                          JHHS Compensation

                               All other employees                                    No Approver 2 required




                                                Page 29
                                                                                                                      Human Resources
             One of these ISR types is selected when the salary of an employee or the hours of a JHU                ISR: Salary Change
             employee needs to be changed. Completing the ISR will initiate the process necessary to change
             an employee’s salary or hours.                                                                              Hours Change (JHU only)
Processes outside                                                                Approver 1
                               Department                                           REQUIRED
                                                                                                                                             Approver 2
    of SAP                                                                                                                                    See next page




                                                                                                           Workflow sends ISR
                                                     Approval workflow          Approver reviews,            to Approver 2, if
Existing processes                                      is created              modifies, rejects or        required, and/or to               HRPA ISR Approve
                             Enters Internal
                            Service Request                                     approves the ISR           HR Shared Services              Approver reviews,
                              (ISR) form in                                     based on policy                                            modifies, rejects or
                            SAP and selects                                                                                                approves the ISR
                            reason code and                                                                                                based on policy
                            approver(s) from
                             a list, based on
                                   policy
        Salary Change Reason Codes                  Hours Change Reason Codes
                                                                                                                                      HR Shared Services
   1        Annual/Merit Increase               1       Increase in Hours
   2        Step Increase                       2       Decrease in Hours
   3        General Increase
   4        Equity Adjustment
                                                Note 2: An Hours Change results in a proportionate salary change
   5        Compression Adjustment
   7        Adjustment to Minimum                                                                                                 • Processes ISR
                                                                                                                                  • SAP workflow generates
   8        Ingrade Adjustment
                                                                                                                                    confirming email to ISR Initiator.
   9        Decrease in Pay
   10       Market Adjustment


                                                                               Page 30
                                                                           Human Resources
                                                                          ISR: Salary Change
                                                                               Hours Change (JHU only)


            Salary and Hours Changes (JHU only) that require Approver 2
JHU SOM Faculty / Deans / Officers                     DBO - SOM
JHU BSPH Faculty / Deans / Officers                    DBO - BSPH
JHU KSAS Faculty / Deans / Officers                    DBO - KSAS
JHU UA Faculty / Deans / Officers                      DBO - UA
JHU Postdoc / Medical Resident - SOM                   Registrar - SOM
Postdocs. / Grad and Undergrad Students (KSAS, WSE)    Student Services - Homewood

JHHS (except JHBMC and JHHCG)                          JHHS Compensation

All other employees                                    No Approver 2 required




                                       Page 31
                                         Human Resources



ISR (Internal Service Request) Forms
          Mini-Master Data ISRs

   ►Mini-Master Regular
   ►Mini-Master Coeus
   ►Mini-Master Independent Contractor




                   Page 32
                                                                                                                 Human Resources
             This ISR type is selected when a non-employee is added to the HR Master Data and does not require          ISR: Mini-Master Regular
             SAP access. This process covers all non-employees other than Coeus or Independent Contractors. It
             is used for entering a new non-employee’s master data into the system. Only unpaid non-employees
             are recorded on the Mini-Master Regular ISR including Agency Personnel, Doctors with "Privileges,”
             and Non-Employees who are managing Employees. Non-Employees are assigned positions only if they
             require SAP system access.

Processes outside
    of SAP                     Department                                                Approver 1
                                                                                           REQUIRED




                                                                                                                     Workflow sends ISR
                                                          Approval workflow                                            to HR Shared
 Existing processes                                          is created                 Approver reviews,
                             Enters Internal                                                                              Services
                                                                                        modifies, rejects or
                            Service Request                                             approves the ISR
                              (ISR) form in                                             based on policy
                            SAP and selects
                            approver from a
                             list, based on
                                   policy
                                                                                                                  HR Shared Services




                                                                                                               • Processes ISR
                                                                                                               • SAP workflow generates
              Note: If an ISR is rejected, it is                                                                 confirming email to ISR Initiator.
              cancelled and notification is sent to the
              ISR Initiator and the ISR approver(s)


                                                                              Page 33
                                                                                                                         Human Resources
           This ISR type is selected when HR Master Data needs to be entered for an individual who prepares grant               ISR: Mini-Master Coeus
           applications and who is not a Johns Hopkins employee. Coeus is used to prepare and track grant
           applications. A Master Data record needs to exist in Coeus for that individual to be able to prepare a grant
           application. SAP is the source record for HR Master Data in Coeus.

Processes outside
    of SAP
         Research                       Department                                                Approver 1
          Office                                                                                     REQUIRED




                                                                   Approval workflow                                           Workflow sends ISR to SAP
                                      Enters Internal                                             Approver reviews,              Support Organization
                                     Service Request                  is created
                                                                                                  modifies, rejects or
                                       (ISR) form in                                              approves the ISR
  Non-employee submits               SAP and selects
     information to the                                                                           based on policy
                                     approver from a
      Research office.                list, based on                                                                       SAP Support Organization
 Information is forwarded                   policy
    to the ISR Initiator




                                                                                                                                     HR - Coeus
                                                                                                                          • Processes ISR
                                                                                                                          • SAP workflow generates
                                                                                                                            confirming email to ISR Initiator.



                                                                             Page 34
                                                                                                      Human Resources
                                                                             High-Level Process Steps – Independent Contractors

                                                                  Process Steps outside of SAP

      Request an Independent
                                                     Obtain the Services of an
           Contractor
                                                     Independent Contractor
       Independent Contractor
                                                    Existing process to obtain an
       request is reviewed and
                                                      Independent Contractor
            approved by HR
        Administration; budget
      authority and identification
        of appropriate systems
        security access, if any.




                                                                  Process Steps within SAP
Only if system security              If no system security
access is needed                     access is needed


Create a New Position                     Hire an Independent                       Create a Vendor          Create Shopping Cart
                                               Contractor
                                                                      Overnight




                                                                        Page 35
                                                                                                                       Human Resources
             This ISR type is selected when information needs to be entered into SAP to allow             ISR: Mini-Master Independent Contractor
             an Independent Contractor Non-Employee to receive payment through Accounts
             Payable. This ISR is completed to initiate the process for entering a new
             independent contractor’s HR Master Data into the system.

Processes outside                                                                                                                                    Approver 2
                                     Department                                            Approver 1                                                See table below
    of SAP                                                                                     REQUIRED




                                                                 Approval workflow                                Workflow sends ISR                HRPA ISR Approver
                                    Enters Internal                                       Approver reviews,         to Approver 2, if
                                                                    is created
• Independent Contractor           Service Request                                        modifies, rejects or     required, and/or to              Approver reviews,
  request is reviewed and            (ISR) form in                                        approves the ISR        HR Shared Services                modifies, rejects or
  approved by HR                   SAP and selects                                        based on policy                                           approves the ISR
  Administration; budget           approver(s) from                                                                                                 based on policy
  authority and identification      a list, based on
  of appropriate systems                  policy
  security access, if any.
• Existing process to obtain
  an Independent
                                                                                                                       SAP                  HR Shared Services
  Contractor


     Approver 2 for Independent Contractors

     JHU         HR Administration
     JHHS        Career Services                                                                                   Vendor master
                                                                                                                   record created        Processes ISR and sends
                                                                                                                    automatically        confirming email to ISR Initiator
                                                                                                                      overnight
   Note: At JHBMC, HR Compensation will initiate the ISR and
   serve as Approver 1. No Approver 2 is required for JHBMC or
   JHHCG.
                                                                                     Page 36
                                                                                                                    Human Resources
               Perform this procedure when you need to review any ISR data in the system for status.                   ISR: Generating the ISR Log




                                                                                                       Click row for details of ISR. Comments are displayed on
                                                                                                                              the scroll bar




           Initiator
        Approver 1 or 2
          Maintainer                      Select ISR from a range of parameter options
   User needs to see status
    of an “in-process” ISR.

Note: The ISR Status options are:
• Initiated:                  The ISR Initiator has created the ISR and submitted it.
• Approved:                   The ISR Approver has accepted the ISR.
• Approved with Changes:      The ISR has been approved and the process will progress, but changes
                              have been required as indicated in the comments section in the Log.
• Rejected:                   The ISR has been rejected by the Approver 1, Approver 2, or the HR
                              Maintainer,
• Approved and Completed: The HR Maintainer in HR Shared Services has completed the action in
                          SAP.
                                                                                                         “ISR Status” and other information is displayed.
• Overdue                     No action has been taken on the ISR for two business days. The
                              Initiator and the Approver is notified by email. The Initiator has the
                              option to contact the Approver’s designated Substitute.
                                                                                                       Note: Information cannot be changed in the Log.


                                                                                  Page 37
                                           Human Resources



       Business Warehouse Reports
► Sample List of Business Warehouse HR reports
► BW Report Examples:
   ►Employee Master Data
   ►Employee Master Data Customized




                        Page 38
                                                                                   Human Resources
                                                             Business Warehouse Reporting for HR / Benefits

Absence and Attendance Detail                        Faculty Promotion & Tenure-Date Range
Biweekly Payroll to Budget                           FMLA Usage
Certificates & Licenses (Employee)                   FS912 - Summary of Gross Salary (Non-Sponsored)
Composite -Labor Distribution Reports (Time & $)     FS912 - Summary of Gross Salary (Sponsored)
Department Report by Degree                          Grant Award Notice
Disability                                           Independent Contractor
EEO Report (JHHS)                                    Labor Distribution Actual Salary & Time by Cost Center
EEO Report (JHU)                                     List of Temp Employees Six Months
Employee Master Data (with pay) JHU                  Master Data with Pay
Employee Master Data with Personal Information       Organization Chart
Employee Master Data without Pay Information         Payroll Expenditure (Report 8A) by Month
Employee Master Data-Address Data                    Position Attributes
Employee Master Data-Emergency Contacts              Position Licensing/Certification Requirements
Employee Master Data-Performance Review              Report on Absence Quotas
Employee Performance Review Compliance JHHS          Report on Work Schedules
Employee Telephone Directory                         Residence Status (Visas)
Encumbrances Reporting Detail                        Salary Detail Report
Faculty - Compensation History                       Salary Distribution by Dept & Individual
Faculty - Personnel Actions by Employee              Salary Expenditures by Account by Month
Faculty - Promotion or Tenure Eligible               Schedule of Unsupported Salary Balances by Dept & Individual
Faculty Diversity                                    Staff compensation

                                                   Page 39
                                         Human Resources
Business Warehouse Reporting for HR / Benefits – Employee Master Data


                                   DRAFT




                Page 40
                                                                                               Human Resources
        Business Warehouse Reporting for HR / Benefits – Employee Master Data Customized


                                                                                   DRAFT




Note: Key Figures and/or Free Characteristics (see left hand menu options) can be used to modify the display of
information in the Rows and/or Columns of a standard report. The modified format can be saved for future use.

                                                      Page 41
                                         Human Resources



              Benefits Process

► Retirement Plans Maintenance
► Health and Welfare Maintenance (Life Events
  and New Hires)
► Health and Welfare Maintenance (Open
  Enrollment)




                      Page 42
                                                                                                          Human Resources
                                                                                              Benefits – Retirement Plans Maintenance


                                 Benefits Operations /                    HR Shared Services
       JHU Employees
                                 Service Centers




                                 • Sends forms to
 JHU Employee requests                                                    BN – Benefits All
 forms, receives forms, fills       Employee.                                                         SAP Server
 out employee benefits           • Receives completed                Receives hard copy from
 forms, and returns form to         forms back from                  Service Center and enters
                                    Employee                           benefits elections into
 Service Center.
                                 • Interacts with                               SAP                                        Benefits
                                    Employee on issues
                                                                                                                           Vendors
   JHHS Employees

                                                                                                                       Interfaces to Benefits
                                                                                                                       Vendors after Payroll
                                                                                                                                runs


                                          Employee enters retirement
Employee enters retirement                plan information into Lincoln
plan information directly into                  Financial Website
 Lincoln Financial Website




                                                                      Page 43
                                                                                               Human Resources
                                             Benefits – Health and Welfare Maintenance (Life Events and New Hires)
JHU and JHHS              Benefits Operations /
                          Service Centers                       HR Shared Services
employees (except                                                                             SAP Server
Bayview new hires)

                                                                                                              Benefits
                                                                                                              Vendors
                                                                   BN – Benefits All
                                                                                                           Out-bound interfaces
Employee fills out                                              Receives hard copy from
                          BN – Limited Maintenance                                                         to Benefits Vendors
health and welfare                                               HR representative and                      are executed after
benefits election forms                                         enters benefits elections                      Payroll runs
                            Processes the forms                         into SAP




       Bayview
      New Hires                                                                  SAP Server

                                                                   Interface



                                       Employees or HR
                                     representative enters
                                  health and welfare benefits
                                  information into Benelogic
                                           website




                                                                 Page 44
                                                             Human Resources
                          Benefits – Health and Welfare Maintenance (Open Enrollment)




            JHHS   Employee or HR representative enters
Employees          health and welfare benefits information
                                into website                 SAP Server



            JHU



                   JHU Open Enrollment System

                   Employee or HR representative enters
                   health and welfare benefits information
                                into website




                                    Page 45
                     Human Resources




Time Entry Process




      Page 46
                                                                                                                              Human Resources
                                                                                                                                                     Time Entry


                                          Timecard employee                                Supervisor
 Department Admin
                                                                                                                                Department Admin




Timecards are generated
 and printed from SAP,         Submits timecard to supervisor for approval.           Approves timecard                         Receives timecards from
   and distributed to                                                                                                           employees or supervisors. Enters
      employees                For JHHS: this applies to JHHS employees                                                         time into SAP via CATS (Cross
                               who do not enter time via KRONOS or                                                              Application Time Sheet).
                               Nightingale. These employees include the                        SAP Server
                               project managers, including the planning and                                                     Able to monitor, report, and
                               design groups, as well as the IT department,                                                     reconcile employee time on behalf
     Local Printer             who all charge hours to various projects.                                                        of department. Also have the
                                                                                                                                ability to enter hours not
                               For JHU: this includes hourly, casual, student,                                                  submitted, and corrections for
                               and bargaining unit employees. These                                                             prior periods.
                               employees will continue to fill in timecards
                               manually for each pay cycle.




   Note: Current policies for obtaining and approving employee time for timecard employees will remain unchanged.
                                                                                                                                  Continued
  Note: The department is responsible for storing the physical timecards for a period of time (according to policy). If the      on next page
  department scans the timecards, originals do not need to be kept.



                                                                                 Page 47
                                                                                                                     Human Resources
                                                                                     Payroll Shared Services – Time Data Integration




                                                                        SAP Server


     From
   previous
     page



                                  JHU Semi-monthly employees
                                     report time not worked
                                      (vacation, sick, etc.)
                                                                                                                 CO – Time Transfer
                                                                                                                Monitors the transfer of
                                                                                                                time entry information
                                                                                                                  into the Controlling
                                                                                                                    module of SAP.

                                                      Reviews, analyzes, and audits data entered into CATS,
Note: All questions regarding employee's Payroll       including time interfaced from Kronos and Nightingale.
issues must be directed to HR Shared Services.          Any error corrections that originated from Kronos and
                                                           Nightingale must be made in those systems and
                                                      interfaced back to CATS. Monitor transfer of time entry
                                                          information from CATS into HR / Payroll module.

                                                                        Page 48
                       Human Resources




Key Business Changes




       Page 49
                                                                          Human Resources
                                                                             Key Business Changes


                 Old Method                                     New Method
Personnel Action Form (PAF) - for new hires      Electronic ISR Process
and changes to employee data (JHHS)

Paperlite (form sent by email) - JHHS            Electronic ISR Process

ESAL (JHU salary changes)                        Electronic ISR Process

ESUP (JHU supplemental pay)                      Electronic ISR Process

EDEM (JHU employee demographic changes) Electronic ISR Process

ENTL (new hires, terms, leaves)                  Electronic ISR Process

Form 200 (JHU)                                   Electronic ISR Process

Travel reimbursements paid through Payroll       Travel reimbursements paid through AP
(JHHS)                                           Shared Services

JHU Time Sheets                                  SAP CATS


                                              Page 50

				
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