Docstoc

Resource Guide - Download as PDF

Document Sample
Resource Guide - Download as PDF Powered By Docstoc
					Financial Assistance
As a service to its members, Girl Scouts of Eastern Massachusetts offers financial assistance. Each year a
limited amount of money is set aside by GSEM to help individual members and registered troops or groups
participate in Girl Scout opportunities that they could not afford otherwise.

Membership Fee Assistance
This program is extends Girl Scouting to girls and volunteers who cannot afford the GSUSA membership fee.

Camperships
Camperships are available to registered members of Girl Scouts of Eastern Massachusetts who qualify. These
grants may be requested for both resident and day camps and can be found in the camp brochure(s).

Individual Assistance
Assistance is available for girls in need. This ensures that the program is inclusive and that cost does not
prevent some girls from participating. Troop volunteers should let parents know about this opportunity. All
requests for financial assistance are confidential.

Strength in Numbers – The Family Partnership Program
Strength in Numbers is the Family Partnership Program that offers Girl Scout families the opportunity to                                  SERVICE UNIT
support leadership programs and activities of Girl Scouts of Eastern Massachusetts designed to build girls of
courage, confidence and character.
A gift to Strength in Numbers – the Family Partnership Program – supports program development,                                           COORDINATOR
publications, GSEM-wide activities, camp maintenance and volunteer training and allows families to make a
direct impact on activities that will help their girls become the leaders of tomorrow.
In addition to providing GSEM support, 10 percent of each gift will go into a community budget to be used
by the local service units to support local Girl Scout activities.
The Strength in Numbers Family Partnership Program for 2008-2009 will focus on the following activities:                            Resource Guide
    •   GSEM will provide service unit representatives with Strength in Numbers background materials to
        share with troop leaders.
    •   Troop Volunteers will be asked to present Strength in Numbers to families at a family meeting in                                                    Fall 2008
        mid-October.
    •   Troop Volunteers (or an assigned volunteer) will give families a letter/brochure and envelope relating
        to “Strength in Numbers”. Envelopes will be addressed to GSEM but can be returned to the Troop
        leader Volunteer who will send them to GSEM.
    •   Troop Volunteers (or assigned volunteer) will be asked to send home “Strength in Numbers”
        materials to those families not participating in the meeting.
    •   GSEM will mail an appeal letter in December to those families who have not yet contributed.
    •   Service unit representatives will provide Troop Volunteers (or assigned volunteer) an appeal brochure
        and envelope in February to send home to families who have not yet given.
    •   A final mailing will be sent in June from GSEM to families who have not yet contributed.                 Girl Scouts of Eastern Massachusetts
    •   Appeals will include check off boxes for gifts ranging from $50 to $1,000 ($50, $100, $250, $500,
        $1,000). There will be an “other” box as well.                                                            Boston   Lowell   Middleboro   North Andover   Waltham
We greatly appreciate your support of this important entire GSEM effort to fund the programs and activities
for all our Girl Scouts including our volunteers.


_____________________________________________________________________________________________
 Girl Scouts of Eastern Massachusetts           20             www.GirlScoutsEasternMass.org
                                                           Girl Scouts of the USA
For more than 95 years, Girl Scouts of the USA has made the world a better place by building courage,
confidence and character in girls and young women. On March 12, 1912, in Savannah, Juliette Gordon Low
formed the first Girl Scout troop, of 18 girls.
Today, Girl Scouting is the preeminent organization for girls in the world and the best personal leadership
development program for girls ages 5 to 17. In the United States, more than 3.7 million girls, women and
men are members of Girl Scouts.
_____________________________________________________________________________________________

              “I’ve got something for the girls of Savannah, and all of America,
              and all the world, and we’re going to start it tonight!”
                                               Juliette Gordon Low, March 12, 1912
_____________________________________________________________________________________________


What We Do
Through Girl Scouting, girls discover, connect and take action in their lives and communities. Girl Scouts
provides quality programming in six groupings.
Daisy Girl Scouts        Grades K-1                          Cadette Girl Scouts      Grades 6-8
Brownie Girl Scouts      Grades 2-3                          Senior Girl Scouts       Grades 9-10
Junior Girl Scouts       Grades 4-5                          Ambassador Girl Scouts Grades 11-12
The Girl Scout program is girl-led, reflecting the ever-changing needs and interests of participating girls. The
program encourages increased skill-building and responsibility, and also promotes the development of strong
leadership and decision-making skills. All program activities are age-appropriate and based on the Girl Scout
Promise and Law.

The Girl Scout Promise                                                                    La Promesa de Girl Scouts
On my honor, I will try:
                                                                                          Por mi honor, yo trataré:
To serve God* and my country,
                                                                                             De servir a Dios* y a mi patria,
To help people at all times,
                                                                                             ayudar a las personas en todo momento,
And to live by the Girl Scout Law.
                                                                                             y vivir conforme a la Ley de Girl Scouts.

The Girl Scout Law                                                                        La Ley de Girl Scouts
I will do my best to be                                                                   Yo me esforzar por:
   honest and fair,                                                                          Ser honrada y justa
   friendly and helpful,                                                                     cordial y servicial,
   considerate and caring,                                                                   considerada y compasiva,
   courageous and strong, and                                                                valiente y fuerte, y
   responsible for what I say and do,                                                         responsable de lo que digo y hago,
and to                                                                                    y por
   respect myself and others,                                                                respetarme a mí misma y a los demás
   respect authority,                                                                        respetar la autoridad
   use resources wisely,                                                                     usar los recursos de manera prudente,
   make the world a better place, and                                                        hacer del mundo un lugar mejor, y
   be a sister to every Girl Scout.                                                          ser hermana de cada una de las Girl Scouts.
The word “God” can be interpreted in a number of ways, depending on one’s                 * La palabra "Dios" puede ser interpretada de varias maneras, dependiendo de las creencias espirituales
spiritual beliefs. When reciting the Girl Scout Promise, it is okay to replace the word   de cada uno. Cuando recitas la Promesa de las Girl Scouts, si prefieres, puedes sustituir la palabra "Dios"
“God” with whatever word your spiritual beliefs dictate.                                  por otra palabra más acorde con tus creencias espirituales.




_____________________________________________________________________________________________                                                                                                           _____________________________________________________________________________________________
 Girl Scouts of Eastern Massachusetts           2             www.GirlScoutsEasternMass.org                                                                                                              Girl Scouts of Eastern Massachusetts           19             www.GirlScoutsEasternMass.org
                                                                                                Beliefs and Principles
                                                                                                (as stated in the Preamble, Constitution of Girl Scouts of the USA)
                                                                                                We, the members of Girl Scouts of the United States of America, united by a belief in God, hold that the Girl
                                                                                                Scout Promise and Law is the cornerstone of our Movement.
                                                                                                And inspired by the Founder of the Girl Scout Movement in the United States, Juliette Low, and by the aims
                                                                                                of the Founder of the Scout Movement, Lord Baden-Powell, attest to the following:

                                                                                                Girl Scout Mission
                                                                                                Girl Scouts builds girls of courage, confidence, and character, who make the world a better place.

                                                                                                Voice
                                                                                                We are a premier voice for girls and an expert on their growth and development.

                                                                                                Girl Scout Council Authority and Responsibility
                                                                                                Within the terms of its charter, a Girl Scout council shall have authority and responsibility to: provide and
                                                                                                safeguard the Girl Scout program, build an organization to serve its membership, secure and direct
                                                                                                personnel, extend membership opportunities to all girls within its jurisdiction, finance its work, and develop
                                                                                                its community and public relationships; however, a Girl Scout council shall not have the authority to establish
                                                                                                any form of local council membership dues, nor shall a Girl Scout council use membership dues collected
                                                                                                from girls and adults registering with GSUSA through the council as a source of investment income. The
                                                                                                local council shall be accountable to the National Board of Directors.


                                                                                                GSUSA on Councils
                                                                                                Troops and Communities within a Girl Scout Council Jurisdiction
                                                                                                When a Girl Scout council is chartered and the territory in which it is to operate has been decided upon, all
                                                                                                Girl Scout troops in all the communities within that territory shall be under its jurisdiction, and the Girl Scouts
                                                                                                of the United States of America shall act through the local council in its relations with these troops and
                                                                                                communities.

                                                                                                Purpose and Responsibility of Local Girl Scout Councils
                                                                                                Local Girl Scout councils shall be organized to further the development of the Girl Scout Movement in the
                                                                                                United States; to establish local responsibility for leadership, administration, and supervision of the program;
                                                                                                and to develop, manage, and maintain Girl Scouting in accordance with the terms of its charter.


                                                                                                Girl Scouts of Eastern Massachusetts (GSEM)
                                                                                                Girl Scouts of Eastern Massachusetts was formed on February, 1, 2008, when Girl Scouts, Patriots’ Trail
                                                                                                Council; Girl Scouts of Southeastern Massachusetts; and Girl Scouts of Spar and Spindle Council joined to
                                                                                                become one, vibrant, high-capacity organization. Girl Scouts of Eastern Massachusetts is the largest
                                                                                                organization serving girls and women in the state.

                                                                                                Who We Are
                                                                                                    •   45,500 girls, ages 5-17                                   •    17,000 adult volunteers
                                                                                                    •   178 communities                                           •    One of every 7 girls in eastern
                                                                                                                                                                       Massachusetts is a Girl Scout



_____________________________________________________________________________________________   _____________________________________________________________________________________________
 Girl Scouts of Eastern Massachusetts           18             www.GirlScoutsEasternMass.org     Girl Scouts of Eastern Massachusetts           3             www.GirlScoutsEasternMass.org
                                                                                                               •   Uninsured vehicles are not to be used to transport any members of Girl Scouts of Eastern
GSEM Leadership                                                                                                    Massachusetts for Girl Scout travel, events or programs
GSEM is governed by an elected volunteer board of directors. They include:                                     •   Meeting time, day trip and an application for international travel may be found in the forms section.
                                                                                                                   A sample troop travel roster, additional coverage insurance form and the driver’s information form
Officers:                                                                                                          may be found on the website or contact your local service center.
       Joanne L. Johnson Chair                                   Theresa S. Brockelman Treasurer
       Paulette M. Balich First Vice Chair                       Wendi S. Haynes Assistant Treasurer       Insurance Coverage
       Margaret H. Stevens Second Vice Chair                     Ruth N. Bramson Chief Executive Officer
       Denise C.Ware Third Vice Chair                            (Ex-Officio)                              Staff Members responsible for the administration of the insurance coverage will wish to review the entire
       Michael J. Tallo Secretary/Clerk                                                                    Guide. Most of the questions raised by Troop Volunteers are answered by the Guide. The time devoted to a
                                                                                                           complete review will be most helpful and result in saving time when performing administrative duties.
GSEM Services                                                                                              Every registered member of the Girl Scouts of the USA is automatically covered under the Basic Activity
GSEM’s primary services are designed to mobilize parents and communities, enabling them to deliver the     Accident Insurance (Plan 1). To assure coverage of all registered Members, the entire cost of the Basic Plan is
Girl Scout program to girls. Basic services include: selection, motivation, support, recruitment and       paid for by the Girl Scouts of the USA.
recognition of adult volunteers; training on the leadership experience for girls and how to meet their     Councils (GSEM) are encouraged to purchase the appropriate Optional Plan for their activities. The GSUSA
needs; coaching and guidance of volunteers; resources to support volunteer efforts; networking with        sponsored plan(s), underwritten by United of Omaha, A Mutual of Omaha Company, gives the council the
community groups to enhance programs for girls; and outdoor facilities for girl and adult use.             knowledge that the Plan(s) they purchase will be consistently administered.
                                                                                                           United of Omaha’s staff has over 25 years of experience in working with Girl Scout Councils, and
                                                                                                           understands Girl Scout programming.
                                                                                                               •   Plan 1 – Members’ Accident – The Basic Plan covers registered Members for any approved,
                                                                                                                   supervised Girl Scout activity lasting two consecutive nights or less (three nights when one of the
                                                                                                                   nights is a federal holiday).
                                                                                                               •   Plan 2 – Member’s and Nonmember’s Accident – Accident Insurance covers all member’s as
                                                                                                                   participants for events lasting longer than those covered by Plan 1; and all nonmember’s as
                                                                                                                   participants regardless of the length of the activity/event.
                                                                                                               •   Plan 3E & 3P – Member’s and Nonmember’s Accident and Sickness – Accident and Sickness
                                                                                                                   Insurance covers all participants for events lasting longer than those covered by Plan 1. Under Plan
                                                                                                                   3E Accident Medical expense and Dental Expense Benefits payable are subject to the Nonduplication
                                                                                                                   Provision. Under Plan 3P benefits are not subject to the Nonduplication Provision
                                                                                                               •   International Inbound – Accident and Sickness Insurance designed for Councils who host Girl
                                                                                                                   Guides/Girl Scouts visiting the United States. Not subject to the non-duplication provision.
                                                                                                           NOTE: Under all Optional Plans, 100% enrollment of all participants in the event to be insured is required.
                                                                                                           There is a minimum premium charge of $5.00 for each submission. However, the Council may include
                                                                                                           several events in one submission to meet the minimum.
                                                                                                           Insurance must be ordered for the period of time beginning with the day the participant leaves home
                                                                                                           through the day the participant returns home (i.e., event scheduled June 1 through June 5 equals five
                                                                                                           calendar days).
                                                                                                           Great care has been taken to present the information contained in this Guide clearly, completely and
                                                                                                           organized in such a way that it will continue to serve as the reference manual for all functions of this
                                                                                                           insurance service. However, please keep in mind that all information contained in this Guide and various
                                                                                                           brochures and publication articles are not contracts or Certificates of Insurance. All such information is
                                                                                                           subject to the terms and conditions of the applicable Master Policy issued to the Girl Scouts of the USA.




_____________________________________________________________________________________________              _____________________________________________________________________________________________
 Girl Scouts of Eastern Massachusetts           4             www.GirlScoutsEasternMass.org                 Girl Scouts of Eastern Massachusetts           17             www.GirlScoutsEasternMass.org
CHARTERING BUSES
                                                                                                                       Girl Scouts of Eastern Massachusetts
In planning a year’s activities, there are times when a Girl Scout troop needs to arrange transportation or a
sizable group to travel a distance from home (e.g. for a day trip, a troop camping weekend or a trip out of
state.) Although sometimes several parents are recruited to drive small groups of girls (Safety-Wise, Chapter
5), recommends that when possible, charted buses or other public transportation be used. This is because
“common carriers’ are required to operate under government regulations covering equipment, personnel and                                                                                          Around GSEM
insurance, which helps to assure that such transportation is safe and dependable.                                                                                                                 1 Acushnet Greenbrier

                                                                                                                                                                                                  2 Andover    Maude Eaton
Licensing                                                                                                                                                                                         3 Ashland    Winnetaska
When a Girl Scout troop charters a bus for a troop activity, the bus is at the disposal of the troop for a                                                                                        4 Beverly    Paradise
specified length of time. Under an approved charter agreement, the bus company provides both the vehicle                                                                                          5 Bolton     Virginia
and the driver. Girl Scout troops may not enter into arrangements where they rent or lease just the
                                                                                                                                                                                                  6 Brewster   Favorite
vehicle and provide their own driver. In Massachusetts, all companies chartering busses for trips within
                                                                                                                                                                                                  7 Gloucester Friendship House
the state must have a permit from the Department of Public Utilities (DPU). For trips across state lines, the
                                                                                                                                                                                                  8 Martha’s V Wampanoag
federal government requires the company to have a permit from the Interstate Commerce Commission (ICC).
The use of school busses during off-school time and by non-school groups is not within the law unless the                                                                                         9 Nantucket Taupawshas

school bus company also holds a DPU and/or ICC permit to charter busses to the general public.                                                                                                    10 Norton    Edith Read

                                                                                                                                                                                                  11 Plymouth Wind-in-the-Pines

Finding a Bus Company                                                                                                                                                                             12 Reading   Rice Moody

                                                                                                                                                                                                  13 Rowley    The Center
A list of current bus companies, located within the GSEM area which have DPU and/or ICC permits on file
with GSEM, can be found on our website at www.girscoutseasternmass.org or by calling your service                                                                                                 14 Waltham Cedar Hill

center. The procedures governing the certification of bus companies are extremely complicated: companies                                                                                          15 Bradford Wabasso

often hold permits (and advertise) under more than one corporate name; there are several types of permits,                                                                                        16 Meredith Menotomy
some placing specified restrictions or limitations on the kinds of service they may provide, etc.                                                                                                 17 Pelham    Runels

Inclusion of a particular bus company on this list does not imply any judgment of the company’s relative cost,                                                                                    SC           Service Center

punctuality, cleanliness or any other factor except its legal authority to transport Girl Scouts on trips specified.
It is the responsibility of the troop to determine whether the company is able to give the type of service that
their trip will require. Troops are encouraged to consult several companies and to ask all the necessary
questions before making a firm commitment. (NOTE: bear in mind that the addresses on this list are business
offices; many companies garage busses in other locations. Make sure to ask about this and that you are
charged mileage from the garage nearest your pick-up point.)

The Written Contract / Letter of Agreement
Once a company has been selected, it is necessary to enter into a written agreement specifying all of the
agreed upon arrangements. Some companies prefer to use their own form for this purpose; if not, it can be
a letter written by the company or by the troop volunteer. (See “Guideline for Letter of Agreement” below.)
Three copies of the standard form or letter must be signed by the bus company and the Troop
Volunteer. Because this agreement is a legal contract, it must also be signed by an executive of the
Girl Scouts of Eastern Massachusetts. All three signed copies of the agreement should be sent to the
Boston Office at least one month before the date of the trip in order to allow time for securing the necessary
information and dealing with any problems that may arise

Leasing Vehicles for Girl Scout Purposes
The Chief Executive Officer of Girl Scouts of Eastern Massachusetts or his/her designee must approve all
leases. A copy of the lease must be forwarded to Girl Scout of Eastern Massachusetts, 95 Berkeley Street,
Boston, MA 02116.

Important Notes
    •   Report all accidents promptly (within 24 hours) to your insurance carrier and to the Girl Scouts of
        Eastern Massachusetts


_____________________________________________________________________________________________                          _____________________________________________________________________________________________
 Girl Scouts of Eastern Massachusetts           16             www.GirlScoutsEasternMass.org                            Girl Scouts of Eastern Massachusetts           5             www.GirlScoutsEasternMass.org
GSEM Cities and Towns                                                                           Travel
                                                                                                A Girl Scout trip is an opportunity for girls to have fun and to experience adventure. It should be an activity
                                                                                                that adds value to the girls’ experience, be an integral part of a troop project, be the climax of some activity
Abington                 East Bridgewater         Marlborough              Salem                in which the girls are already involved, or in some way enrich ongoing troop activities.
Acton                    Eastham                  Marshfield               Salisbury
                                                                                                Every trip should have an immediate purpose. For the young or inexperienced troop, the purpose might be
Acushnet                 Easton                   Mashpee                  Sandwich
                                                                                                as elementary as to ride on a train. For the experienced troop, the purpose could be to take part in a troop
Amesbury                 Edgartown                Mattapoisett             Saugus
                                                                                                exchange, to test camping skills in a different environment, or to visit historic places.
Andover                  Essex                    Maynard                  Scituate
Aquinnah                 Everett                  Medfield                 Sharon
Arlington                                         Medford                  Sherborn             CHECKLIST FOR PLANNING TRIPS
                         Fairhaven
Ashland                                           Medway                   Shirley                  •   Incorporate girl planning
                         Falmouth
Avon                                              Melrose                  Somerville               •   Ensure financial accessibility for all girls
                         Foxboro
Ayer                                              Merrimac                 Southborough             •   Plan for special accommodations
                         Framingham
                                                  Methuen                  S Hampton, NH            •   Check Safety-Wise standards
Barnstable               Franklin
                                                  Middleboro               Stoneham
Bedford                  Freetown                                                                   •   Check for GSEM policies
                                                  Middleton                Stoughton
Belmont                                                                                             •   Secure certificate of liability when required by GSEM (Check www.girlscoutseasternmass.org)
                         Georgetown               Millis                   Stow
Berkley                                                                                             •   Check local safety regulations camping/overnight, ie; fire, police, hospital
                         Gloucester               Milton                   Sudbury
Beverly                                                                                             •   Secure non-member insurance
                         Gosnold                                           Swampscott
Billerica                                         Nahant
                         Groton
Boston                                            Nantucket                Taunton              GENERAL PROCEDURES FOR TROOP TRIPS
                         Groveland
Bourne                                            Natick                   Tewksbury
Boxboro                  Halifax                  Needham                  Tisbury                  •   Parent permission slips must be completed for each activity away from the troop meeting place,
Boxford                  Hamilton                 New Bedford              Topsfield                    signed, and returned to the leader.
Braintree                Hanover                  Newbury                  Truro                    •   Health history forms and parent Authorization for Medical Emergency treatment must be signed
Brewster                 Hanson                   Newburyport              Tyngsboro                    annually and taken on all trips.
Bridgewater              Harwich                  Newton                                            •   A Health Examination Record is required for each girl participating in a trip of 4 days (3 nights) or
                                                                           Wakefield                    more.
Brockton                 Haverhill                Norfolk
                                                                           Walpole
Brookline                Hingham                  North Andover                                     •   The volunteer must submit on schedule any additional forms required for the type of trip planned, ie;
                                                                           Waltham
Burlington               Holbrook                 North Reading                                         Troop/Service Unit Activity Application
                                                                           Wareham
                         Holliston                Norton                                            •   Have all contracts signed by GSEM CEO
Cambridge                                                                  Watertown
                         Hopkinton                Norwell
Canton                                                                     Wayland
                         Hudson                   Norwood                                       Type of Trip                        Approved by/when                    Form(s) Needed
Carlisle                                                                   Wellesley
                         Hull                                                                   Neighborhood Walk-about                                                 Signed Girl Permission Form
Carver                                            Oak Bluffs               Wellfleet
Chatham                  Ipswich                  Orleans                  Wenham               from meeting place
Chelmsford                                                                 West Bridgewater     Field, Day or Meeting Trip          Two Weeks in Advance by SU          Signed Girl Permission Form, Troop
                         Kingston                 Peabody                                                                           Coordinator or GSEM Staff           Activity Application
Chelsea                                                                    West Newbury
                                                  Pembroke                                      Overnight                           Six Weeks in Advance by SU          Signed Girl Permission Form, Troop
Chilmark                 Lakeville                                         West Tisbury
                                                  Plymouth                                                                          Coordinator or GSEM Staff           Activity Application
Cohasset                 Lawrence                                          Westford
                                                  Plympton                                      Camping (1 or 2 nights)             Six Weeks in Advance by GSEM        Signed Girl Permission Form, Troop
Concord                  Lexington                                         Weston
                                                  Provincetown                                                                      Staff                               Activity Application
                         Lincoln                                           Westwood
Danvers                                                                                         Extended Overnight (3 nights or     Six Months in Advance by            Signed Girl Permission Form,
                         Littleton                Quincy                   Weymouth
Dartmouth                                                                                       more, not over a federal            GSEM Staff                          Extended Trip Application, Health
                         Lowell                                            Whitman
Dedham                                            Randolph                                      holiday)                                                                Examination Form
                         Lynn                                              Wilmington
Dennis                                            Raynham                                       International Trip                  18 Months - 2 Years in advance      Signed Girl Permission Form,
                         Lynnfield                                         Winchester
Dighton                                           Reading                                                                           by GSEM Program Staff               Extended Trip Application, Health
                                                                           Winthrop
Dover                    Malden                   Revere                                                                                                                Examination Form, Minor Permission
                                                                           Woburn
Dracut                   Manchester               Rochester                                                                                                             to Travel (notarized)
Dunstable                Mansfield                Rockland                 Yarmouth             Troop Money Earning                 Two Weeks in Advance by             Signed Girl Permission Form,
Duxbury                  Marblehead               Rockport                                                                          Regional Directors or Director      Application for Additional Money
                         Marion                   Rowley                                                                            Diversity Initiatives               Earning




_____________________________________________________________________________________________   _____________________________________________________________________________________________
 Girl Scouts of Eastern Massachusetts           6             www.GirlScoutsEasternMass.org      Girl Scouts of Eastern Massachusetts           15             www.GirlScoutsEasternMass.org
services. A volunteer who repays a past due debt may be re-appointed as a volunteer but will not be allowed
to hold a money handling or leadership position. Debts to GSEM, or debts incurred in the name of the troop        Locations and Directions
to outside vendors, banks or for services rendered which become past due will be processed for collection.
Individuals will be released from volunteer positions and/or subject to legal action up to and including          Service Centers
criminal prosecution by GSEM for misappropriation of troop funds. Unpaid funds collected for product sales        Boston                                                   F 508 923 7676
or events or misuse of troop, service unit or the organizations funds are considered mishandled funds.                                                                     dlade@girlscoutseasternmass.org
                                                                                                                  95 Berkeley Street, Fourth Floor
Troop and Service Unit Bank Accounts                                                                              Boston, MA 02116                                         North Andover
                                                                                                                  T 617 482 1078 or 800 882 1662
All funds held on behalf of a specific troop or service unit must be deposited in a bank account in the troop                                                              1740 Turnpike Street
                                                                                                                  F 617 482 9045 | info@girlscoutseasternmass.org
or service unit name under the umbrella of Girl Scouts of Eastern Massachusetts, Inc. Each account must be                                                                 North Andover, MA 01845
properly identified as Girl Scouts of Eastern Massachusetts, Inc., Troop Number _____, or Girl Scouts of          Lowell                                                   T 978 689 8015 | F 978 688 1846
Eastern Massachusetts, Inc., _______________ Service Unit, with a mailing address in care of the                                                                           info@girlscoutseasternmass.org
                                                                                                                  16 Stedman Street
appropriate volunteer. There must be at least two authorized signers on each account. For service unit            Lowell, MA 01851                                         Waltham
accounts, these will be the Service Unit Coordinator and Treasurer. For troop accounts, this will be two non-     T 978 970 0644 | F 978 934 8873
related adults responsible for the troop.                                                                                                                                  265 Beaver Street
                                                                                                                  lowell@girlscoutseasternmass.org
                                                                                                                                                                           Waltham, MA 02452
All accounts must be held under the Tax ID# of Girl Scouts of Eastern Massachusetts. The Tax ID may only be       Middleboro                                               T 781 893 6113 or 866 268 8652
used to open troop and service unit bank accounts as outlined above.                                                                                                       F 781 893 0022
                                                                                                                  111 East Grove Street
                                                                                                                                                                           waltham@girlscoutseasternmass.org
Disbanded Troop Funds                                                                                             Middleboro, MA 02346
                                                                                                                                                                           Girl Scout Shop: 781 893 6293 or 866 268 865
                                                                                                                  T 508 923 0800 or 800 242 0925
Remaining money in disbanded troop funds does not belong to individual girls and may not be refunded to
them. Money may not be disbursed to another organization or charity at any time in order to empty the             Office Hours and Workdays
treasury. The procedure for handling funds in troops which are about to disband is as follows:                    GSEM’s administrative office and service centers are open Monday through Friday from 8:30a - 5:00p.
A troop volunteer should close the troop’s bank account by asking the bank for a check for the amount             The offices are closed on holidays as approved by the Board of Directors.
remaining in the account. Have the check made payable to Girl Scouts of Eastern Massachusetts. Because all
bank accounts are operated under the GSEM’s tax exempt status, any funds remaining in troop accounts
when a troop is disbanded must be returned to the GSEM. Be sure all outstanding transactions have been
                                                                                                                  Camps
cleared before contacting your bank to close the account Mail your check, marked with the notation                Acushnet                Greenbrier Girl Scout Center
“Disbanded troop # _______,” to:                                                                                  Andover                 Camp Maude Eaton
                 Girl Scouts of Eastern Massachusetts, 95 Berkeley Street, Boston, MA 02116                       Ashland                 Camp Winnetaska

Troop Volunteer’s Role in Troop and Service Unit Financing                                                        Beverly                 Camp Paradise
The account signers must periodically inform parents and girls of the troop’s financial status. All registered    Bolton                  Camp Virginia
adults in the troop have the responsibility and right to review the troop books to ensure accuracy in             Brewster                Camp Favorite
accounting. All registered adults with the troop should ensure that accurate records of income and
expenditures are maintained and reported regularly at the troop meeting. Service Unit Treasurers must give a      Gloucester              Friendship House
regular report of income and expenses at Service Unit meetings. The treasurer is responsible for completing and   Martha's Vineyard       Wampanoag Girl Scout Center (Chilmark)
turning in an annual financial report for the service unit.
                                                                                                                  Nantucket               Taupawshas Girl Scout Center
Troop/group, service units may use Massachusetts sales tax exemption when purchasing supplies. When
using the tax exemption, volunteers will sometimes be called upon to provide an exemption certificate for the     Norton                  Edith Read Girl Scout Center
supplier from whom a purchase is being made. It is important that the certificate be properly completed in
                                                                                                                  Plymouth                Wind-in-the-Pines Girl Scout Center
order to comply with regulations pertaining to the exemption. Charitable exemption numbers will not be
issued to individual troops/groups. Therefore, all volunteers need to use the exemption number issued to the      Reading                 Camp Rice Moody
council. The sales tax exemption can never be used for personal purchases or for another organization.
                                                                                                                  Rowley                  The Center
The Massachusetts Sales Use and Tax Exemption Certificate may be obtained by contacting your local Service
                                                                                                                  Waltham                 Cedar Hill Program Center
Center.
                                                                                                                  NH: Bradford            Camp Wabasso
                                                                                                                  NH: Meredith            Camp Menotomy
                                                                                                                  NH: Pelham              Camp Runels



_____________________________________________________________________________________________                     _____________________________________________________________________________________________
 Girl Scouts of Eastern Massachusetts           14             www.GirlScoutsEasternMass.org                       Girl Scouts of Eastern Massachusetts           7             www.GirlScoutsEasternMass.org
                                                                                                               Girls will then submit a Project Proposal to the Gold Award Committee for review by one of the published
GSEM Shops                                                                                                     deadline dates. They will then be invited to a meeting with the committee to discuss their ideas and to make
The Girl Scouts of Eastern Massachusetts shops were established for the convenience of volunteers, parents     sure their projects are Gold worthy. A Gold Award Committee member will then be assigned to see each girl
and girls. They are a service to make purchasing Girl Scout merchandise and program items easy for all.        through the completion of her project.
The shops sell insignia, membership pins, badges, patches, uniforms for girls and adults, T-shirts, camping    Each girl designs and implements her own Gold Award project. Gold Award projects must address a
equipment, and many items imprinted with Girl Scouts of Eastern Massachusetts logos. Items offered             community issue beyond Girl Scouting. They need to demonstrate leadership, and have a lasting affect on the
through the Girl Scouts of the USA catalog are available or can be ordered through the GSEM shops.             community. They are more than community service.
GSEM shops are located in the Waltham, North Andover and Middleboro service centers:                           Final Project Report forms need to be submitted no later than September 30 of the completion of twelfth
                                                                                                               grade. Girls will be invited back to a committee meeting to present their projects.
                                                                                                               Project proposals and report forms should be sent to: Gold Award, GSEM, 111 East Grove St., Middleboro,
Middleboro                                                   Summer session: Mon-Fri, 9:00a - 5:00p
                                                                                                               MA 0234
111 East Grove Street, Route 28                              May and Oct, Sat, 9:00a - 1:00p
508 923 0800 or 800 242 0925                                                                                   Girl Scouts of Eastern Massachusetts will provide each girl who has completed the Gold, with a Gold Award
Mon, Tues, Thurs, Fri, 9:00a - 5:00p
                                                             Waltham                                           pin, and certificates of congratulations from state and government agencies.
                                                             265 Beaver Street
Wed, 10:00a - 7:00p
                                                             781 893 6293 or 866 268 8653
Summer session: Mon-Fri, 9:00a - 5:00p
                                                             Tues, Thurs, Fri, Sat, 9:00a - 5:00p
                                                                                                               The Juliette Low World Friendship Fund
North Andover                                                Wed, 10:00a - 7:00p                               The Juliette Low World Friendship Fund (JLWFF) was established in 1927 as a memorial to the founder of Girl
1740 Turnpike Street, Route 114                              Summer session: Mon-Fri, 8:30a - 4:30p            Scouting. Since its formation, the JLWFF has received contributions from single pennies to large gifts and
978 689 8881 x247                                                                                              legacies, all given from the heart to help extend the Movement to reach more girls.
Mon, Tues, Thurs, Fri, 9:00a - 5:00p                         Closed September 29-30 for inventory.
Wed, 10:00a - 7:00p                                                                                            A portion of the fund is allocated each year:
                                                                                                                   •   To support the projects of the World Association of Girl Guides and Girl Scouts (WAGGGS) to each
                                                                                                                       of the four world centers
                                                                                                                   •   For scholarships for girls to travel outside the United States to attend sessions at Our Cabana,
Use of GSEM Camps                                                                                                      Sangam, Our Chalet, Pax Lodge, or international wider opportunities
Girl Scout properties are maintained to provide high quality learning opportunities for girls.                     •   To the World Association’s National Mutual Aid Scheme
                                                                                                                   •   To the Thinking Day Fund
Programs and Awards                                                                                            Contributions to the JLWFF can be made at any time during the year. After girls decide how much to
There are many components of the Girl Scout program including ceremonies, awards and troop government.         contribute, send a check or money order to your local GSEM Service Center. The contribution will be
A key ingredient of Girl Scouting is the partnership of girls and adults who work together to plan and carry   forwarded to Girl Scouts of the USA. The troop will receive a letter acknowledging its contribution.
out the Girl Scout program.

                                                                                                               Financial Accountability
                                                                                                               Those assuming responsibility or oversight of any Girl Scout monies within GSEM are accountable to GSEM
                                                                                                               for those funds.
                                                                                                               All adults handling money must be registered members of GSEM.
                                                                                                               Volunteers are responsible for complying with all finance and fund raising policies and practices including but
                                                                                                               not limited to:
                                                                                                                   •   Money handling
                                                                                                                   •   Banking
                                                                                                                   •   Record keeping
                                                                                                                   •   Reporting
                                                                                                                   •   Troop Money Earning activities
                                                                                                               A debt is defined as: a check written for insufficient funds, unpaid product sale funds to the organization or
                                                                                                               the troop, non payment of fees promised and any other amounts owed to the organization for products or


_____________________________________________________________________________________________                  _____________________________________________________________________________________________
 Girl Scouts of Eastern Massachusetts           8             www.GirlScoutsEasternMass.org                     Girl Scouts of Eastern Massachusetts           13             www.GirlScoutsEasternMass.org
BRONZE AWARD, SILVER AND GOLD AWARD                                                                                  GIRL SCOUT LEADERSHIP EXPERIENCE
                                                                                                                     As Girl Scouts of Eastern Massachusetts (GSEM) begins its first full troop year together, we are positioned to
BRONZE AWARD
                                                                                                                     accept with excitement all the opportunities that our new geographic footprint and diverse population brings
The Girl Scout Bronze Award is the highest award that a Junior Girl Scout can earn. It shows that girls have         to us. Together, we are over 41,000 girls, 17,000 volunteers and 178 communities strong – a powerful
made a promise to help others and improve their community and to be the best that they can be.                       organization ready to change and improve not only girls’ lives, but our volunteers’ lives as well.
To develop skills, girls must first earn two badges that are related to their project topic, complete a Girl Scout   Building on the strengths of our 110 staff members and many volunteers, we have embraced the New Girl
Sign, and learn about leadership by earning the leadership award or leadership related badges. Requirements          Scout Leadership Experience (GSLE). The GSLE takes what is good in Girl Scouting – our ability to grow girls
can be found in the Junior Handbook.                                                                                 into tomorrow’s leaders -- and makes it purposeful with clear guidelines about how girls will Discover
Then girls may work individually or with their troop to complete a service project that will benefit the             themselves and their values, Connect to their families, communities and world and Take Action to make the
community. Each girl must contribute fifteen hours towards the completion of the project.                            world a better place.

Once the project is complete, each girl will fill out a Bronze Award report form describing her unique               For the fall, our Program Team has developed programs for girls that mirror the Girl Scout Leadership
contribution to the project. The Troop Volunteer signs off on the project. Forms must be submitted no later          Experience. Our Volunteer Development Team has developed and designed volunteer trainings based on the
than September 30 of the completion of sixth grade. Allow three weeks for processing. Project forms should           GSLE where new and existing volunteers can learn to let girls lead their troop activities and lives with
be mailed to the Program Department at GSEM, 265 Beaver Street., Waltham, MA 02452. The Troop                        courage, confidence and character.
Volunteer will receive back a certificate congratulating each girl. Troop Volunteers do not need special             The GSLE is being adopted throughout GSEM. All new and experienced volunteers will learn to work within
authorization to purchase the Bronze Award Pins.                                                                     the GSLE structure. Volunteers who work directly with girls can utilize existing resource books and materials
                                                                                                                     along with the new Journey books and accompanying adult guides. All adult Girl Scouts, including staff and
SILVER AWARD                                                                                                         volunteers will be encouraged to develop purposeful leadership skills that have the value added benefit of
The Girl Scout Silver Award is the highest award that a girl may earn between the ages of 11-14 or grades 6-         empowering us to develop our own leadership abilities and skills. Together GSEM and the GSLE will allow our
9. This award is symbolic of her accomplishments in Girl Scouting and community activities as she grows and          girls, volunteers and staff to grow together to make the world a better place.
works to better her life and the lives of others.                                                                    One of the primary tools of the Girl Scout Leadership Experience is the Leadership Journey. Journeys are
To earn this award, several pre-requisites most be done to help each girl sharpen her skills and explore her         created in a theme and provide a specific Journey for each identified Girl Scout Grade Level. A leadership
community. She must earn the Girl Scout Leadership Award, which includes earning three Interest Project              journey is a way of working with girls in a series of themed activities focused on building specific leadership
Awards, and spending fifteen hours demonstrating leadership. In addition she explores careers through the            skills. Journeys are designed in a six to eight session framework, and sessions can be hours, weeks, or months
Girl Scout Silver Career Award. She will become her best self by working on the Girl Scout Silver 4B                 long, depending on the interests of the girls. In partnership with girls, adults can add outings, celebrations,
Challenge. The 4B Challenge will also help her to identify issues in her community that need to be addressed.        and explorations that suit the journey’s theme and the girls’ interests.
Requirements can be found in the Go For It! Silver Award Book.                                                       Journeys in the It's Your World, Change It! series:
Once all this is accomplished, girls work individually or together as a troop to develop a community service         Girl Scout Daisy     Gr K-1 Daisy Flower Garden Girl Scout Cadette             Gr 6-8    aMAZE!
project. Each girl must assume a leadership role and contribute forty hours towards the project. The project         Girl Scout Brownie Gr 2-3 Brownie Quest                Girl Scout Senior       Gr 9-10 GIRLtopia
may be done in or out of Girl Scouting, but must reflect some aspect of community service. If a project is           Girl Scout Junior    Gr 4-5 Agent of Change            Girl Scout Ambassador Gr 11-12 Your VOICE, Your WORLD
solely for Girl Scouts, then a girl must reach out to the community in some way.
                                                                                                                     Leadership journeys guide girls to be leaders in their own lives and as they grow. Experiences in each Journey
The Troop Volunteer approves the girls’ projects and sign off on them. Each girl should complete a Silver            are tied to the three keys to leadership that are at the heart of the Girl Scout philosophy of leadership:
Award Project Report form, describing the issue she addressed and her unique leadership role. Forms need to
                                                                                                                     Discover: Girls understand themselves and their values and use their knowledge and skills to explore the
be submitted to the council office no later than September 30 of the completion of ninth grade. A certificate,
                                                                                                                     world
letter of congratulations, and authorization to purchase a pin for each will be mailed to the troop advisor.
Allow three weeks for processing. Mail forms to: Silver Award, GSEM, 111 East Grove Street, Middleboro,              Connect: Girls care about, inspire and team with others locally and globally and
MA 02346.
                                                                                                                     Take Action: Girls act to make the world a better place.
GOLD AWARD                                                                                                           The current set of journeys, It's Your World, Change It!, is designed to provide girls opportunities to Discover
The Girl Scout Gold Award is the highest achievement in Girl Scouting. It symbolizes outstanding                     their family, personal, and community values, Connect with their communities in authentic ways, and Take
accomplishment in the areas of leadership, community service, career planning, and personal development.             Action in their community (local or global) in a way that lets them advocate for themselves and others. Each
                                                                                                                     Journey is designed for specific grade levels, with activities that are contemporary and compelling to girls.
A plan for fulfilling the requirements of the award is created by the Girl Scout herself. The plan must
conform to guidelines established by Girl Scouts of the USA and be approved by both the girl and by the              While journeys offer a myriad of choices for girls, the companion adult guides will provide the “roadmap”
Gold Award Committee of Girl Scouts of Eastern Massachusetts. It is strongly recommend that girls attend a           adults need to truly partner with girls along the Journey. Each girl Journey is accompanied by a companion
Going for the Gold Orientation.                                                                                      adult guide designed to provide support to adults as they partner with girls at every grade level. The adult
                                                                                                                     guide and training focus on the personal leadership story of the adult, and how she can use her story to
A Girl Scout must have successfully completed specific requirements before she may begin working on the              better mentor and build authentic relationships with the girls she guides. Training emphasizes building the
Girl Scout Gold Award project. This special project is an extension and a compilation of all that she has            Girl Scout processes into their partnership with girls -- Girl Led, Learning by Doing, and Cooperative Learning
learned in Girl Scouting. Requirements can be found in the Go For It! Gold Award Book. The Troop Volunteer           -- as these processes create the environment that empowers girls to succeed now and into the future.
signs off on steps 1 - 4.

_____________________________________________________________________________________________                        _____________________________________________________________________________________________
 Girl Scouts of Eastern Massachusetts           12             www.GirlScoutsEasternMass.org                          Girl Scouts of Eastern Massachusetts           9             www.GirlScoutsEasternMass.org
It's Your World -- Change It!
Overview of The First Series of Journeys
                                                                                                                   GIRLtopia
                                                                                                                   Girl Scout Seniors know the world is not ideal. This journey is their chance to imagine a perfect world—for
                                                                                                                   girls. They're invited to create their vision as an art project—in any medium they choose. Then they'll take
                                                                                                                   action to make their vision a reality. Leaders, after all, are visionaries!

Welcome to the Daisy Flower Garden
In this journey for Kindergarteners and first-graders, a favorite pastime—gardening—in a storybook world of
flowers and girls who, together, do great things. Girl Scout Daisies will especially enjoy meeting the colorful,
global characters who teach them to live the Girl Scout Law. The adult "how-to" guide offers Garden Story
Time tips, key ideas for garden projects, and all the Girl Scout history and traditions needed for an adventure
starring Amazing Daisy, a new flower friend for Girl Scout Daisies.                                                Your Voice, Your World: The Power of Advocacy
                                                                                                                   How often have you seen something that really needed to be changed and wondered, "Why isn't someone
                                                                                                                   doing something about that?" This journey gives Girl Scout Ambassadors a way to advocate with the power
                                                                                                                   to start the first flutter of real and lasting change. While creating their own "butterfly effect," they'll gain an
                                                                                                                   array of skills—such as networking, planning, and learning to speak up for what they believe—that will
                                                                                                                   benefit them as they prepare for life beyond high school.

Brownie Quest
What are the most important keys for a Girl Scout to own? This quest, which has second- and third-graders
traveling along two colorful trails—one they can enjoy on their own and one they explore with their Girl
Scout group—answers that question in a very special way. Along the Quest, Girl Scout Brownies will meet
three new friends and a bright and shining elf—in a story meant to inspire their own Take Action Projects.




Agent of Change
Power. In this journey, there's a whole spiral of it waiting for Girl Scout Juniors. The journey is filled with
ceremonies and circles, real-life heroines, and special new characters, including the fashion-savvy spider
named Dez. Along the way, girls learn how their own power combines into team power and then moves out
to become community power. The journey's centerpiece is a comic story, of girl heroines who will inspire the
Juniors as they take action to improve their own community.




aMAZE
Life is a maze of relationships and this journey has Girl Scout Cadettes maneuvering through all its twists and
turns to find true friendships, plenty of confidence, and maybe even peace. The adult guide offers tips for
talking about relationship issues with girls, and pointers for understanding Cadettes' development and
creating a safe, welcoming space.




_____________________________________________________________________________________________                      _____________________________________________________________________________________________
 Girl Scouts of Eastern Massachusetts           10             www.GirlScoutsEasternMass.org                        Girl Scouts of Eastern Massachusetts           11             www.GirlScoutsEasternMass.org

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:53
posted:8/2/2011
language:English
pages:10