INVITATION FOR SEALED BID
Description: LAB SUPPLIES
Department: PUBLIC WORKS
NIGP Commodity Code(s): 175-54-00-00-000-0
Total pages including this page is 20
Important Instruction – Read Carefully:
If you have obtained these bid specifications from either of:
City of Tulsa's Fax-on-Demand (918-596-1171) or
City of Tulsa's Web-site : www.cityoftulsapurchasing.org
you must notify the buyer Darlene Donica of your intent to bid by
e-mail email@example.com in order to receive addenda. The buyer
will always acknowledge your e-mail for your records. All addenda
will be posted on fax-on-demand and the web-site.
Page 1 of 20
TABLE OF CONTENTS
Pay special attention to those pages with a reference to the following notes:
Note #1: Signature of authorized agent required
Note #2: Signature of an authorized agent and notarized required
Table of Contents 2
Invitation for Sealed Bid ( Note #1 ) 3
General Terms and Conditions 4
Interest Affidavit ( Note #2 ) 5
Bidder Affidavit ( Note #2 ) 6
Contractor Information Sheet 7
Summary Price Sheet 8-15
Your bid response should follow the same format listed above plus any additional
format requested in the body of the bid invitation.
Page 2 of 20
INVITATION FOR SEALED BIDS
City of Tulsa
200 CIVIC CENTER, ROOM 109, TULSA, OKLAHOMA 74103
Bid number and date of bid opening must appear on the lower
left outside corner of bid envelopes and all related containers .
DATE OF OPENING: August 3, 2000 BID NUMBER: TAC 278(Re-Bid)
BID MUST BE IN THE CITY CLERK'S OFFICE AT THE ABOVE ADDRESS BY 5:00 P.M. THE DAY
PRECEDING THE "DATE OF OPENING" SHOWN ABOVE.
BIDS WILL BE OPENED AT 8:30 A.M. IN THE CITY COUNCIL ROOM ON THE DAY SPECIFIED UNDER "DATE OF OPENING."
PUBLISHED IN THE TULSA DAILY COMMERCE AND LEGAL NEWS: July 24, 25, 26, 27, 28, 2000
Bid must be accompanied by bidder’s bond, cashier’s check or certified check in the amount of:______NONE________
PLEASE READ TERMS AND CONDITIONS ON THE NEXT PAGE BEFORE COMPLETING BID DOCUMENTS
DARLENE DONICA 918-596-7558
*************** THE FOLLOWING SECTION MUST BE COMPLETED BY BIDDER ***************
Delivery will be made in not more than__________________ days after receipt of order.
Payment terms ___________%_____________ days.
City of Tulsa may increase quantity of order at the unit price bid for_________________________ days. (Bidder to Specify Days) I
have examined the terms and specifications and the instructions to bidders herein and agree, provided I am awarded a con -
tract, to provide the above described items for the sum shown in accordance with the terms and specifications stated herein.
All deviations are in writing and attached hereto.
Enclosed is a [ ] BID BOND ; [ ]CASHIER’S CHECK; [ ] Certified Check in the amount of $____________________, which I
agree the City of Tulsa may retain as liquidated damages in the event of my failure to comply with the terms of this bid .
MUST BE SIGNED BY AUTHORIZED AGENT TO BE VALID
FIRM NAME _____________________________________________________________ by ___________________________________________________
STREET ________________________________________________________________ TITLE ________________________________________________
CITY STATE________________________________ZIP CODE______________PHONE NUMBER_________________________DATE_______________
GENERAL TERMS AND CONDITIONS OF BIDS
THESE ITEMS APPLY TO AND BECOME A PART OF THE BID.
Page 3 of 20
NO EXCEPTIONS TO THESE TERMS & CONDITIONS WILL BE CONSIDERED.
1.BIDS MUST BE SUBMITTED ON THIS FORM ONLY INCLUDING A SIGNATURE OF AN AUTHORIZED AGENT. Each bid
shall be placed in a separate envelope. Be sure envelope is completely and properly identified and sealed, showing the bid
number and date in the lower left hand corner. Bids must be time stamped in the office of the City Clerk by 5:00 P.M. on the day
before date of opening.
2. No bidder may withdraw his proposal for a period of thirty (30) days after the date and hour set for the opening of bids.
3. All prices shall be quoted F.O.B. Tulsa, Oklahoma, and delivery to City of Tulsa location shall be without additional charge.
4. The bidder shall attach the manufacturer's name of the equipment or material to be furnished, type, model numbers, manufacturer's
descriptive bulletins and specifications. All guarantees and warranties should be clearly stated. This data shall be in sufficient
detail to describe accurately the equipment or material to be furnished. Manufacturer's specifications, in respect to the successful
bidder, shall be considered as part of his contract with the City of Tulsa.
5. The bidder shall show in the proposal both the unit prices and total amount, where required, of each item listed. In the event of
error or discrepancy in the mathematics, the unit prices shall prevail.
6. Any exceptions or deviations from written specifications shall be shown in writing and attached to the bid form.
7. Each bidder agrees to comply with the terms of Title 5, Chapter 1, of Tulsa, Oklahoma Charter and revised ordinances relating to
equal employment opportunity.
8. THE ENCLOSED FORMS REGARDING NON-COLLUSION AND FINANCIAL INTEREST MUST BE SIGNED, NOTARIZED,
AND RETURNED WITH THE BID.
9. The City of Tulsa reserves the right to reject any and all bids, to waive any technicalities in the bidding, and to award each item to
different bidders or all items to a single bidder.
10. All bids must be accompanied by bidders bond, cash, certified or cashier's check in the amount shown on the face of the bid form.
This amount shall be retained by the City of Tulsa as liquidated damages in the event the successful bidder (or bidders) fail s to
execute a contract, if required. The bidder agrees that said amount is presumed to be the damages sustained by the City due t o the
impracticability and extreme difficulty in fixing the actual damages. The office of the City Clerk will return the bid dep osits to the
unsuccessful bidders, after a contract has been awarded or all bids have been rejected.
11. In the event cash discounts are offered by the bidder, the discount date shall begin with the date of invoice, the date of receipt of all
material covered by the purchase order, or the date of receipt by the City of Tulsa of the original copy of the purchase order with
properly executed Affidavit of Claimant, whichever is the later date.
12. Direct purchase of certain items of equipment or material by the City of Tulsa are exempt from Federal Excise Tax and Oklahoma
Sales Tax. In such cases the bidder shall quote prices which do not include Federal Excise Tax and Oklahoma Sales Tax. The City
of Tulsa will furnish executed exemption certificates upon presentation by the bidder at the time of purchase.
13. Bid must show number of days required for delivery under normal conditions. Failure to state delivery time obligates bidder to
complete delivery in fourteen (14) calendar days. Unrealistically short or long delivery promises may cause bid to be disrega rded.
Contractor must keep Purchasing Department advised at all times of status of order. Default in promised delivery or failure to meet
specifications authorizes the Purchasing Agent to purchase supplies elsewhere and charge full increase of cost and handling t o
defaulting contractor. Consistent failure to meet delivery promises without valid reason may cause removal from bid list.
14. Bidder agrees to defend and save City of Tulsa from and against all demands, claims, suits, costs, expenses, damages and
judgments based upon infringement of any patent relating to goods specified in this order or the ordinary use or operation of such
goods by City or use or operation of such goods in accordance with bidders direction.
15. If the bid requires a written contract, the successful bidder shall execute a written contract with the City of Tulsa and return the
required bonds and insurance certificates within ten (10) days after submission of contracts to said bidder by the City.
Page 4 of 20
STATE OF ________ }
COUNTY OF _______ }
________________________________________, of lawful age, being first duly sworn, states that s(he) is the
agent authorized by the bidder to submit the attached bid. Affiant further states that no officer or employee of the
City of Tulsa either directly or indirectly, owns a twenty-five percent (25%) interest in the bidder's business or
such a percentage which constitutes a controlling interest. Affiant further states that the following officers and/or
employees of the City of Tulsa have some direct or indirect interest in the bidder's business:
Subscribed and sworn to before me this ________day of ______________, 19_____.
NOTARY PUBLIC SIGNATURE
My Commission Expires:
The Interest Affidavit must be completed, signed by an
authorized agent, and notarized.
BIDDER AFFIDAVIT - TITLE 74 O.S. (1974 SUPP.) 85.22-85.25
Page 5 of 20
STATE OF ________________ COUNTY OF ____________________
_____________________, of lawful age, being first duly sworn on oath says
1. (s)he is the duly authorized agent of _________________________________________, the bidder submitting
the competitive bid which is attached to this statement, for the purpose of certifying the facts pertaining to the
existence of collusion among bidders and between bidders and municipal officials or employees, as well as facts
pertaining to the giving or offering of things of value to government personnel in return for special consideration
in the letting of any contract pursuant to the bid to which this statement is attached.
2. (s)he is fully aware of the facts and circumstances surrounding the making of the bid to which this statement
is attached and has been personally and directly involved in the proceedings leading to the submission of
such bid; and
3. neither the bidder nor anyone subject to the bidder's direction or control has been a party;
a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed
price or to refrain from bidding,
b. to any collusion with any municipal official or employee as to quantity, quality or price in the prospective
contract, or as to any other terms of such prospective contract, nor
c. in any discussions between bidders and any municipal official concerning exchange of money or other
thing of value for special consideration in the letting of a contract.
SIGNATURE OF AUTHORIZED AGENT
Subscribed and sworn to before me this _________day of ______________, 19______.
Signature of Notary Public MY COMMISSION EXPIRES
The Bidder Affidavit must be completed, signed by an
authorized agent, and notarized.
CONTRACTOR/BIDDER INFORMATION SHEET
To be completed by all Bidders
For Contracts with the City of Tulsa
Page 6 of 20
(Pleasse print or type)
Project No. or Description _____________________________
Full Name of Bidder _____________________________
Legal Identity _____________________________
Telephone No. _____________________________
FAX No. _____________________________
Taxpayer Identification Number _____________________________
Contact Person _____________________________
Phone No. _____________________________
Fax No. _____________________________
E-mail address _____________________________
Webpage Address _____________________________
Page 7 of 20
Price Sheet Summary
Vendor Name:_______________________________ Signature:________________________ Date:__________________
You will be able to obtain a copy of the Bid Summary on the City of Tulsa’s Purchase-Net Fax-on-
Demand and Website shortly after bid opening.
__________% from current catalog prices. (Current catalog must be furnished with bid.
Common Laboratory supplies Ordered
Description Source Catalog # SKU Est. Qty Unit Cost
Tube, Cold Finger (Each) BD-46L Zellweger 18032 Ea. 24 $________
Tube, Flat Bottom 75 mL W/20 mL
And 50 ml Mark BD-46L Zellweger 18088 Ea 24 $________
Tubing PTFE .032 I.D. 50 ft. Zellweger 50928 Ea 12 $________
Sightsavers lens cleaner VWR 52848.078 cs/10 2 $________
Tubing, Pump .025”
Orange/White PVC Zellweger 53406 pk/12 6 $________
Tubing, Pump .030”
Black/Black PVC Zellweger 53407 pk/12 6 $________
Page 8 of 20
Tubing, Pump .035”
Orange/Orange PVC Zellweger 53408 pk/12 6 $________
Tubing, Pump .040”
White/White PVC Zellweger 53409 pk/12 6 $________
Tubing, Pump .045”
Red/Red PVC Zellweger 53410 pk/12 6 $________
Tubing, Pump .051”
Grey/Grey PVC Zellweger 53411 pk/12 6 $________
Tubing, Pump .056”
Yellow/Yellow PVC Zellweger 53412 pk/12 6 $________
Tubing, Pump .065”
Blue/Blue PVC Zellweger 53413 pk/12 6 $________
Tubing, Pump .073”
Green/Green PVC Zellweger 53414 pk/12 25 $________
Tubing, Pump .060”
Yellow/Blue PVC Zellweger 53419 pk/12 6 $________
Tubing, Pump .073”
Green/Green Acidflex Zellweger 65414 pk/6 3 $________
Midi Dist Absorber Impinger Zellweger 71012 Ea 12 $________
Midi Dist Reflux Impinger Zellweger 71013 Ea 12 $________
Zip-Lock Bags 12 x 12 VWR 11217-128 pk/250 4 $________
Quartz Torch Leeman 120-3748 Ea 6 $________
Transfer Pipets 7mL
Non-sterile 15 cm VWR 14670-103 pk/500 4 $________
Dispo Transfer Pipets VWR 14670-169 pk 1 $________
Page 9 of 20
8 oz. Polyethylene Lids VWR 15704-019 cs/500 60 $________
8 oz. Polyethylene Container without lid VWR 15704-021 cs/500 98 $________
Wide mouth amber 1L VWR 15900-096 cs 4 $________
Brand Trace Clean Cylinder
Bottles HPDE w/Caps 500 ml VWR 15900-304 cs/24 100 $________
Trace Clean Cylinder Bottles
HPDE w/Caps 1000ml VWR 15900-306 cs/12 200 $________
Bottles Nalgene HDPE with mouth
1000 ml VWR 161215-107 cs/24 12 $________
Bottles Nalgene HDPE with mouth
2L VWR 161215-118 cs/6 12 $________
Bottles Nalgene HDPE with mouth
4L VWR 16125-129 cs/6 6 $________
Bottles Nalgene HDPE with mouth
125 mL VWR 16129-006 cs/72 50 $________
Dilution bottles 99 ml VWR 16161-600 cs/72 80 $________
Dilution Bottles 90 ml VWR 16161-601 cs/72 80 $________
BOD Bottles un-numbered
Kimble 300 ml VWR 16429-600 cs/24 6 $________
Conical Tubes VWR 20171-004 cs 20 $________
Labconco 12.5 Kg Bucket for
Steamscrubber VWR 21851-132 ea 5 $________
Aerocide Foam Cleaner 19 oz. VWR 21899-501 cs/12 12 $________
Bleach VWR 21899-504 cs/6 1 $________
Page 10 of 20
Kimwipes 12” x 12” VWR 21905-011 cs/15 3 $________
Kimwipes EX-L 4.5” x 8.5” VWR 21905-026 cs/60 2 $________
Conductivity std 10 VWR 23226-650 pk/6 2 $________
Conductivity std 100 VWR 23226-651 pk/6 2 $________
Conductivity std 1000 VWR 23226-652 pk/6 2 $________
Gooch Crucibles Porcelain
Coors 0.6 mm bottom 40 mL VWR 23835-063 cs/18 6 $________
Dispo Petri Dish VWR 25369-022 cs 28 $________
Smooth 70 mm pans VWR 25433-089 pk/100 10 $________
Inlet Liner Supelco 2-637505 pk/5 6 $________
Membrane Filters 0.45 um VWR 28148-813 pk/1000 8 $________
Filters, Glass Fiber Type A/E
Pall Gellman 47 mm VWR 28150-190 pk/100 160 $________
Syringe Filters VWR 28196-077 pk/50 6 $________
Filter, Glass Microfiber Watman
934-AH 2.4 mm dia. VWR 28496-773 pk/100 200 $________
Aluminum Foil 75’ VWR 29952-029 pk/4 6 $________
Gloves Latex Evolution One Microflex
Small VWR 32916-532 cs/1000 9 $________
Gloves Latex Evolution One Microflex
Medium VWR 32916-534 cs/1000 9 $________
Gloves Latex Evolution One Microflex
Large VWR 32916-536 cs/1000 18 $________
Page 11 of 20
Gloves Latex Evolution One Microflex
Ex-Large VWR 32916-538 cs/1000 4 $________
Spore-O-Chex VWR 34010-060 pk 1 $________
Buffer pH 4 VWR 34170-145 ea 9 $________
Buffer pH 7 VWR 34170-148 ea 9 $________
Buffer pH 10 VWR 34170-151 ea 9 $________
Pump Tubing 0.02” pvc 2-stop CPI 4062-420 pk/12 25 $________
Pump Tubing 0.03” pvc 2-stop CPI 4062-430 pk/12 25 $________
Pump Tubing 0.045” pvc 2-stop CPI 4062-445 pk/12 25 $________
16 oz. Polyethylene Container w/lid VWR 44333-004 cs/100 55 $________
32 oz. Polyethylene Container w/lid VWR 44333-006 cs/100 100 $________
Re-packed Cadmium for Nitrate
Determination Zellweger 50237R ea 12 $________
Re-packed Cation Exchange Column
For Sulfate (MTB) Zellweger 50242R ea 2 $________
10 ml Sterile Pipet, Indiv. Wrap VWR 53283-708 cs/200 8 $________
25 ml Pipet, Indiv. Wrap VWR 53283-710 cs/200 4 $________
25 mL Pipets, Disposable 0.2 grad VWR 53384-443 cs/200 10 $________
Soap 32 oz. VWR 56614-420 cs/6 3 $________
Hand Soap, Softcide Pump
Bottle (32 oz) VWR 56700-104 cs/12 4 $________
Fibers-SPME DVB-Carbozen-PDMS Supelco 57348-U pk/3 10 $________
Syringes, gas tight, 5 mL VWR 60361-204 ea 15 $________
Page 12 of 20
Culture tubes 17 x 100 VWR 60818-618 cs 20 $________
Culture Tubes 12 x 100 mm
Disposal borosilicate glass VWR 60825-571 cs/1000 30 $________
Oil & Grease 47 mm disks Whatman 6085-4043 pk/48 12 $________
PTFE/Silicon Septa VWR 66010-945 cs/144 10 $________
Polyseed VWR 66130-430 ea 4 $________
Oil & Grease 90 mm disks Whatman 6804-4042 pk/12 10 $________
Syringes gas tight 10 uL –250 uL Hamilton 8000-81100 ea 20 $________
Syringes gas tight 5 uL – 500 uL Hamilton 87930-80830 ea 20 $________
Micro Dist Tube Set, User Fill Option Zellweger A17117 pk/100 4 $________
Sample Cups Perkin-Elmer B0510397 pk/2000 6 $________
THGA Graphite Tubes Perkin-Elmer B3000641 pk/5 6 $________
Enterotococcus Faecalis VWR BB-4337013 swab/5 1 $________
Hexane – Ultra resi Burdick Jackson BJ216-4 4x4L 8 $________
LT Broth w/MUG VWR DF0021-15 100g 2 $________
Brilliant Gr Bile 2% VWR DF0007-15 100g 1 $________
EC Medium w/MUG VWR DF0022-15 100g 2 $________
Lauryl Tryptose broth VWR DF0241-15 100g 1 $________
Plate Count Agar VWR DF0479-15 100g 1 $________
Agar (mFc) VWR DF0677-17 500g/ea 4 $________
Agar (mEndo) VWR DF0736-17 500g 2 $________
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Agar (mHPC) VWR DF0752-15 100g 2 $________
E. coli VWR DF1646-35 25/disks 1 $________
Klebsiella p. VWR DF1647-35 25/disks 1 $________
Pseudomonas a. VWR DF1649-35 25/disks 1 $________
Acetone 4L EM VWR EM-AX0125-5 cs/4 2 $________
ICP multi-element std. EM Science EMICPMO171-5 500 mL 5 $________
ICP multi-element std. EM Science EMICPM0172-5 500 mL 5 $________
ICP multi-element std. EM Science EMICPM0173-5 500 mL 4 $________
Phenol Liquid 88% Reagent 4L VWR EM-PX0511-5 ea 6 $________
Gold Plated Seals Agilent HP18740-20885 ea 15 $________
HP 5-ms column Agilent HP19091S-433 ea 9 $________
1701 column 0.32 x 30 x .25 Agilent HP19091U-413 ea 4 $________
Inlet Liners Agilent HP5181-3316 ea 15 $________
Inlet Liners Agilent HP5181-8830 ea 15 $________
Trace Metals Quality Control
Standard Ultra Scientific IQC-007 100 mL 5 $________
Trace metals quality control
Standard Ultra Scientific IQC-019 100 mL 5 $________
I-Chem Round Amber Bottles
Glass with caps 1000 ml VWR IR149-1000 cs/12 12 $________
Ascorbic Acid JT Baker Fine
Powder USP/FCC Grade,
99.0-110-5%, 500 g VWR JT0937-7 ea 6 $________
Page 14 of 20
Potassium Sulfate Fine
Crystals 99%, 500g. Size VWR JT3278-1 ea 5 $________
Sodium Sulfate JT Baker JT3375-5 4x2.5kg 6 $________
Sodium Hydroxide pellets
98% min 2.5 kg VWR JT3728-5 ea 4 $________
Single element stds. 10,000 ug/mL JT Baker JT5716-4 thru
5756-4 100 mL 30 $________
Acetone Reagent JT Baker JT9006-03 4x4L 4 $________
Methanol-Ultra resi-analyzed JT Baker JT9077-02 6x1L 6 $________
Acetone-Ultra resi-analyzed JT Baker JT9254-03 4x4L 4 $________
Methylene Chloride JT Baker JT9264-03 4x4L 8 $________
Hydrochloric Acid JT Baker JT9530-33 6x2.5L 10 $________
Nitric Acid-Trace JT Baker JT9598-34 4x2.5L 24 $________
Quartz Torch Perkin-Elmer N069-5379 ea 4 $________
Sge Syringe 10F-S-0.63 SGE SGE002888 ea 12 $________
Alcohol Reagent VWR VW0470-6 cs/6/500 1 $________
Chloroform Reagent Grade 99.8%
4L VWR VW1430-3 cs/4 3 $________
Hydrochloric Acid 35.5-38% 2.5L VWR VW3110-3 cs/6 8 $________
0.025 N Sodium Thiosulfate VWR VW3227-1 cs/4 5 $________
Ammonium Molylbdate Solution
4% APHA for Phosphorus 1 L VWR VW3378-2 cs/6 6 $________
Sulfuric Acid Reagent Grade
Page 15 of 20
95-98% 2.5L VWR VW6840-3 cs 3 $________
For Questions please contact: Ken Burman @ 918-596-4576
Page 16 of 20
TAC 278 (RE-BID)
PUBLIC WORKS DEPARTMENT
It is the intent of this bid to secure, on a competitive basis, a source(s) of supply for
furnishing Lab Supplies for the City of Tulsa, Public Works Department.
Bidders are to bid a discount price from their current catalog(s) which will be applied
throughout the contract period on all items covered in their catalog(s).
Bidders are to furnish with your bid, one (1) copy of the catalog from which you are
bidding. Failure to comply will result in rejection of your bid.
The successful bidder will be required to furnish catalogs to the various City of Tulsa
Should the manufacturer’s prices or product line(s) change during the contract period,
the discounts will remain the same and it will be the responsibility of the successful
bidder to see that the City Purchasing Department and the using department is advised
of the changes and the catalogs are revised.
Should the City issue purchase orders based on out dated prices due to failure of the
vendor to comply with the outside market, the City reserves the right to purchase from
outside sources or low bidder(s).
The vendor shall be able to deliver to the City within one (1) week after receipt of written
purchase order. In the event of unreasonable delay in delivery, the City will have the
option to cancel the order and/or purchase the goods on the open market.
The terms of the contract shall be for a period of one(1) year beginning from the date of
written authorization to proceed. The contract shall be renewable, with the consent of
both parties, for four (4) successive one (1) year periods.
Bids cannot be altered or amended after submission deadline. Any interlineation,
alteration, or erasure made before opening time and date must be initialed by the signer
of the bid, guaranteeing authenticity. Bids must be submitted in ink or typewritten.
Penciling will not be accepted.
Page 17 of 20
Bid prices, unless otherwise specified, must be net, including transportation and
handling charges fully prepaid by vendor to destination and subject only to cash
discount for prompt payment of invoice.
PRICE ADJUSTMENT OPTION:
The price paid for a commodity under this contract shall not change during
the term of this contract. However, if the bidder anticipates that it will not
be able to maintain firm prices for any renewal periods, a change in price
may be allowed in a renewal of this contract if the following criteria are met:
1) The bidder includes a formula, to be used to calculate a change in
price at the time of renewal, in the bid for the initial contract. Such
formula shall be reasonable, objective and capable of
2) The contractor notifies the city, in writing, no later than 60 days
prior to the expiration of the initial contract period, or any renewal
period, of its intent to exercise the right to escalate or de-escalate
prices under the contract. The notice shall include a calculation of
the price increase or decrease requested including the formula
Delivery time must be stated in days in the appropriate spaces of the cover sheet.
Indefinite terms such as “promptly”, “without delay”, etc., will not be given consideration.
Failure to indicate delivery time shall be cause for rejection of the bid.
Each bidder shall accompany his bid with a fully executed and notarized copy of the
attached Non-Collusion Affidavit and the Interest Affidavit. Failure to do so shall be
cause for rejection of the bid.
RIGHT TO AUDIT:
The City of Tulsa reserves the right to audit any invoice or applicable records of the
successful contract holder, concerning the resulting contract. These records shall be
made available within ten (10) days after notification of the need for such an audit.
Page 18 of 20
AMERICAN WITH DISABILITIES ACT:
The contractor shall take the necessary actions to ensure its facilities and equipment
are in compliance with the requirements of the American With Disabilities Act. It is
understood that the program of the Contractor is not a program or activity of the City of
Tulsa. The contractor agrees that its program or activity comply with the requirements
of the ADA. Any costs of such compliance will be the responsibility of cotractor. Under
no circumstances will the contractor conduct any activity which it deems to not be in
compliance with the ADA.
ADDENDA AND INTERPRETATIONS:
If it becomes necessary to revise any part of this bid, a written addendum will be
provided to all the bidders. The City of Tulsa is not bound by any oral representations,
clarifications, or changes made in the written specifications by City of Tulsa employees
unless such clarification or change is provided to bidders in written addendum form
from the Purchasing Division.
AWARD OF BID:
The bid shall be awarded to the firm whose proposal is responsive to the bid and is
most advantageous to the City, considering the factors identified in the bid and Section
406E of Title 6, The Purchasing Ordinance set forth below:
406E. AWARD OF CONTRACT
1. Authority in the Mayor. The Mayor shall have the authority to award contracts within
the purview of this chapter.
2. Lowest Secure Bidder. Contracts shall be awarded to the lowest secure bidder
meeting specifications. Bid Specifications may include a point system for evaluating
the lowest secure bid. In determining "lowest secure bidder", in addition to price, the
following factors shall be considered:
a. The ability, capacity and skill of the bidder to perform the contract or provide the
b. whether the bidder can perform the contract or provide the service promptly or
within the time specified, without delay or interference;
c. the character, integrity, reputation, judgment, experience and efficiency of the
d. the quality of performance of previous contracts or services;
e. the previous and existing compliance by the bidder with laws and ordinances
relating to the contract or service;
f. the sufficiency of the financial resources and ability of the bidder to perform the
contract or provide the service;
Page 19 of 20
g. the quality, availability and adaptability of the supplies or contractual services to
the particular use required;
h. the ability of the bidder to provide future maintenance and service for the use of
the subject of the contract;
i. where an earlier delivery date would be of great benefit to the requisitioning
agency, the date and terms of delivery may be considered in the bid award, and
j. the number and scope of conditions attached to the bid.
k. if a point system has been utilized in the bid specifications, the number of points
earned by the bidder.
Page 20 of 20