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                   DALLAS COUNTY COMMISSIONERS COURT
                            BRIEFING AGENDA

                                      October 11, 2005

     REPORTS/RECOMMENDATIONS/REQUESTS                                         PAGE NOS.


1)     HEALTH & HUMAN SERVICES

       a)     Renewal Agreement with Northgate United Methodist
              Church and Baylor Medical Center of Irving                              5-11

       b)     Texas Department of State Health Services Contract
              No. 75600090562006, Attachment No. 16, Refugee                         12-22


2)     JUVENILE

       Revisions to Insurance Requirements in Juvenile Department Contracts          23-26


3)     INSTITUTE OF FORENSIC SCIENCES

       National Institute of Justice Grant Awards: FY2005 Paul
       Coverdell Forensic Science Improvement Grant Program
       (Enhancement of Firearms Analysis Services), FY2005
       DNA Capacity Improvement Program and FY2005
       Forensic Casework DNA Backlog Reduction Program                              27-61


4)     PURCHASING

       a)     Insurance Waiver for Bid No. 2004-095-1519
              Annual Contract for Law Enforcement Uniforms                             62

       b)    Contract Extension; Bid No. 2003-103-1347
             Annual C;0ntract for ~ospita! Guard Service         :                  63-67


       c)    Contract Extension for Bid No. 2005,019-1595,
             Annual Contract for Printing, Processing and
             Mailing of Jury Summons                                                68-70

       d)    Online Auction for Surplus Fumiture/Equipment                          71-80
                                                 2                             •

 5)    COUNTY TREASURER

       Special Presentation FY'05 Interest Earning                    Presentation


6)     HUMAN RESOURCES / CIVIL SERVICE

       a)     Retiree Plan Issues                                        Handout

       b)     Behavioral Personnel Assessment Device (B-PAD)
              Limited Use Agreement                                         81-83


7)     PUBLIC WORKS

       a)    Mockingbird Pedestrian Bridge/Trail; MCIP Project
             No. 20201-Change Order No.2                                    84-85
                     (COURT ORDER ON FORMAL AGENDA)

      b)     SouthFair Community Development Corporation
             Land Transfer Program Time Extensions 2516 Fernwood,
             2610 & 2614 Harlandale, 2626 Jeffries and
             2614 Merlin, Dallas                                            86-90


8)    ENGINEERING & PROJECT MANAGEMENT

      Old Red Courthouse Phase III Clock Tower Restoration
      Change Order No.2                                                    91-94


9)    PLANNING & DEVELOPMENT

      Allocating FY2004 and FY2005 HOME Set-Aside Funds                    95-97


10)   OFFICE OF BUDGET & EVALUATION

      State of Texas - Task Force on Indigent Defense Formula Grant        98-99


11)   ITEMS OF DISCUSSION

      a)    Information                                                     N/A
            •     Jail Population Report
'.                                                                       3


                   •          IT Services-AIS Issues Report, October 5, 2005
                   •          Office of Budget & Evaluation:
                              a)      Parkland Health and Hospital Contract Briefings
                              b)      Reserve Balance Report-October 5, 2005
                   •          Sheriff's-Agreement for Imnate Detention Services
                                  (Please Refer to Miscellaneous Item No.1)
                   •         County Judge:
                             a)      North Texas Tollway Authority Letter
                             b)       Dallas Housing Acquisition and Development Corporation-
                                     Land Bank Property Acquisitions
                   •         Governmental Affairs-200S County Commissioners Continuing
                             Education Letter
                                 (Please Refer to Miscellaneous Item No.5)
                   •         Juvenile - Letter from Mr. Michael 1. Lindsey, J.D., Ph D. Of Nestor
                             Consultants, Inc.
                             Purchasing:
                             a)      Homeland Security Grant Update
                             b)      Annual Contract Information
                  •          Health & Human Services-HHS Updates

       b)         Status of Jail Inspection Compliance                                                                               NIA

       c)         Jail Operations                                                                                                    N/A

       d)         George Allen, Sr. Courts Building Expansion Project                                                               N/A


 12)   Miscellaneous, Travel Requests, Miscellaneous Equipment,
       and Telecommunications Requests                                                                                         100-110


 13)   PUBLIC COMMENTS

       Speakers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . NIA




                 FIVE SIGNATURE DOCUMENT(s) FOR CONSIDERATION

                                        Minister's Letter of Appreciation
                          4




          DATE(s) TO REMEMBER


              2nd Annual District 4
              Bar-B-Q Celebration
           Thursday, October 20, 2005
             II :30 am until I :00 pm
           Road and Bridge District 4
            4403 W. Illinois Avenue
                     R.S.V.P.
        214-3398381 by October 14,2005

Co-Hosted by: Commissioner Kenneth A. Mayfield,
       Justice of the Peace Bob Whitney,
         Justice of the Peace Mike Petty
           and Constable R. L. Skinner
                                                              5


            DALLAS COUNTY
            HEALTH AND HUMAN SERVICES
            ADMINISTRATION

 Zachary S. Thompson
 Director

 MEMORANDUM

 TO:               Commissioners Court

 FROM:            Zachary Thompson, Director

 DATE:            October 11, 2005

 SUBJECT:         RENEWAL AGREEMENT WITH NORTHGATE UNITED METHODIST CHURCH AND
                  BAYLOR MEDICAL CENTER OF IRVING


 BACKGROUND

Northgate United Methodist Church and Baylor Medical Center of Irving has requested that Dallas County
Health and Human Services (DCHHS) provide well baby clinic and immunization services to resident of north
Irving. The north Irving location has been identified as a pocket of need by the City of Irving and Baylor for
children needing well baby and immunization services. The term of this Agreement shall be from November
2, 2005 through October 31, 2006.

FINANCIAL IMPACT

This Agreement will have no impact on Dallas County. Baylor Medical Center has agreed to pay $5.00 per
patient per visit for children immunized at the north Irving location. DCHHS will maintain a list of patients
who receive services and will submit a monthly invoice to Baylor.

OPERATIONAL IMPACT

There is no operational impact from this Agreement. DCHHS shall provide up to three (3) Registered Nurses
and one (1) Clerk every third Tuesday of each month to provide well baby clinic and immunization services
at Northgate.

LEGAL IMPACT

The County is required to sign the Agreement after approval by the Commissioners Court. The District
Attorney's Office, Civil Section has reviewed and modified the Agreement content, and the Agreement has
been approved as to form.

RECOMMENDATION

It is recommended that the Dallas County Commissioners Court does hereby approve .the Renewal
Agreement among Northgate United Methodist Church, Baylor Medical Center of Irving, and Dallas County
Health and Human Services for the provision of well baby clinic and immunization services for the residents
of north Irving, and authorizes the County Judge to sign the Agreement on behalf of Dallas County.


Recommended by: :d.~~~~~~~t.=~~


c:       J. Allen Clemson, Court Administrator
         Virginia Porter, County Auditor
         Ryan Brown. Budget Officer
2377 Stemmons Freeway                     Dallas, Texas 75207-2710                   Office (214) 819-1870
Suite 600 LB-12                                                                       FAX (214) 819-6012
                                                        6




COUNTY OF DALLAS                     §       LETTER OF AGREEMENT AMONG
                                     §       DALLAS COUNTY, ON BEHALF OF THE
                                     §       DALLAS COUNTY HEALTH & HUMAN
                                     §       SERVICES, NORTHGATE UNITED
                                     §       METHODIST CHURCH, AND BA¥LOR
STATE OF TEXAS                       §       MEDICAL CENTER AT IRVING


1. PARTIES AND PURPOSE

Whereas, the purpose of this Letter of Agreement ("LOA") is to formally establish the roles and
responsibilities of the Dallas County Health and Human Services ("DCHHS"), a governmental
entity, Northgate United Methodist Church ("Northgate"), a private non-profit organization
located at 3700 West Northgate Drive, Irving, Texas 75062, and Baylor Medical Center at Irving
("Baylor"), a Texas non-profit corporation located at 1901 North MacArthur Boulevard, Irving,
Texas 75061; and

.Whereas, DCHHS desires to provide much needed well baby clinic services and immunizations
 to the local residents of Irving to serve and further the public purpose as well as benefit the
 County; and

Whereas, Northgate desires to contribute the use of its facilities as well as be recognized with
such endeavor; and

Whereas, Baylor desires to donate funds as well as be recognized with such endeavor.

Now, therefore this LOA is entered into by and among Dallas County ("County"), on behalf of
DCHHS, and Northgate and Baylor pursuant to the authority granted by Texas Health and Safety
Code Chapter 122, the Powers and Duties of Counties and Municipalities Relating to Public
Health, to perform specific functions and services for a public purpose.

2. MUTUAL ASSURANCES

A)     DCHHS shall provide up to three (3) Registered Nurses ("RN's") and one (1) Clerk
       every third Tuesday of each month to provide well baby clinic and immunization services
       at Northgate;

B)     Baylor shall donate Five and 00/100 Dollars ($5.00) per patient per visit to cover part of
       the cost for the well baby cli,jic and/or 1mmunizatioll services;

C)     Northgate shall provide appropriate facility space and basic equipment, including but not
       limited to chairs and tables, to carry out the well baby clinic and immunization services;

D)     County does not have control or responsibility for the maintenance and safety of
       Northgate's real and personal properties.




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3. TERM

Except as otherwise stated in this LOA, the tenn shall be from November 2, 2005 through
October 31, 2006.

4. TERMINATION

A)      Without Cause: This LOA may be tenninated in writing, without cause, by a party upon
        thirty (30) days prior written notice to the other parties.

B)      With Cause: The County reserves the right to terminate the LOA immediately, in whole
        or in part, at its sole discretion, for any of the following reasons:

        I)     Lack of, or reduction in, funding or resources;

        2)     Baylor's or Northgate's improper, misuse or inept use of funds or resources;

        3)     Baylor's or Northgate's failure to comply with the tenns and provisions of this
               LOA; and/or

        4)     Baylor's or Northgate's submission of data, statements and/or reports that are
               incorrect, incomplete and/or false in any way.

5. CONFIDENTIALITY

Baylor and Northgate, including, without limitation, their respective agents and employees, shall
not disclose privileged or confidential communications or information acquired in the course of
the perfonnance of the services under this LOA, unless authorized by law. Baylor and Northgate
agree to safeguard and adhere to all confidentiality, privacy and security requirements according
to this LOA and the applicable federal, State and local rule and regulations for all information
deemed confidential.

6. SEVERABILITY

In the event that any provision of this LOA violates any applicable statute, ordinance or rule of
law in any jurisdiction that governs this LOA, such provision shall be ineffective to the extent of
such violation without invalidating any other provision ofthis LOA.

7. CONSTRUCTION OF AGREEMENT

The language in all parts of this LOA shall in all cases be simply construed according to its fair
meaning and not strictly for or against DCHHS or Baylor or Northgate. The headings preceding
each paragraph are for convenience only and shall not in any way be construed to affect the
meaning of the paragraphs themselves.




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8. INDEMNITY

Northgate hereby forever waives and releases the County, the Connty Commissioners,
Connty Judge aud their respective officers, agents, employees, and representatives
(referred to collectively as "County") from any and all claims for damages, known or
unknown, which may arise as a result, directly or indirectly, of Northgate's involvement in
the services and underlying LOA, including but not limited to the following: any premises
or special defects known or unknown to the County; and any injury to individuals preseut
during tbe Northgate's involvement under the terms and conditions of the services and
LOA, including willful acts such as assault, copyright, licensing and patent infringement
relating to any software and/or equipment provided by Northgate; and wrongful
imprisonment as a result of incorrect and/or scrambled information downloaded from any
software and/or equipmeut provided by Northgate; AND FURTHER, Northgate, to the
fullest extent allowed by law, agrees to Indemnify and bold harmless County against all
claims, demands, actions, suits, losses, damages, liabilities, costs and/or expenses of every
kind and nature (including, but not limited to court costs, litigation expenses and attorneys
fees), incurred by or sought to be imposed on County because of injury (including death),
Including, but not limited to, County's negligence, exposure to any disease by any manner
or method whatsoever, or damage to property (whether real, personal or inchoate) arising
out of or iu any way related (whether directly or indirectly, causally or otherwise) to the
LOA and/or services. This indemnification shall apply, whether or not any such injury or
damage has been brought on any theory of liability, intentional wrongdoing, County's
negligence, strict product liability or breach of non-delegable duty. Northgate further
agrees to defend (at the election of the County) at its sole cost and expense against any
claim, demand, action or suit for which indemnification is provided hereunder.

9. ENTIRE AGREEMENT; AMENDMENTS; NO WAIVER

This LOA contains the entire agreement among the parties with respect to the matters covered by
this LOA and supersedes all prior negotiations, agreements and employment contracts among the
parties, whether oral or in writing. This LOA may not be amended, altered or modified except
by written agreement signed by all parties of the LOA. No provision of this LOA may be
waived except by an agreement in writing signed by the waiving party. A waiver of any term or
provision shall not be construed as a waiver of any other term or provision.

10. COMPLIANCE WITH LAW AND VENUE

In providing services required by this LOA, all parties must observe and comply with all
applicable licenses, legal 'certifications,or inspections required for the services, facilities,
equipment, or l)1aterials, and all applicable federal, State, and local statutes, ordinances, rules,
and regulations. The laws of the State of Texas shall govern this LOA, and venue shall lie
exclusively in Dallas County, Texas.




                                                3
                                                          9




11. FUNDING CLAUSE

Notwithstanding any provisions contained herein, the obligations of the County under this LOA
are expressly contingent upon the availability of funding for each item and obligation contained
herein for the term of the LOA and any extensions thereto. Northgate and/or Baylor shall have
no right of action against County in the event County is unable to fulfill its obligations under this
LOA as a result of lack of sufficient funding for any item or obligation from any source utilized
to fund this LOA or failure to budget or authorize funding for this LOA during the current or
future fiscal years. In the event that County is unable to fulfill its obligations under this LOA as
a result of lack of sufficient funding, or if funds become unavailable, County, at its sole
discretion, may provide funds from a separate source or may terminate this LOA by written
notice to Northgate and Baylor at the earliest possible time prior to the end of its fiscal year.

12. INDEPENDENT CONTRACTOR

Baylor and Nortbgate, including their agents and employees, are independent contractors and not
agents, servants, joint enterprises or employees of the County, and are responsible for their own
acts, forbearance, negligence and deeds, and for those of their agents or employees in
conjunction with the performance of work covered under this LOA.

13. NOTICE

Any notice to be given under this LOA shall be deemed to have been given if in writing and
delivered in person or mailed by overnight or Registered Mail, postage pre-paid, to the party who
is to receive such notice at the addresses set forth below. Such notice shall be deemed to have
been given three (3) days subsequent to the date it was so delivered or mailed to the following
relevant addresses:

COUNTY:                       BAYLOR:                               NORTHGATE:
Zac Thompson, Director        Connie Griffin, Director              Melba Dobbins, Trustee Chair
Dallas County HHS             Baylor Board & Community ReI.         Nortbgate United Methodist
2377 N. Stemmons Frwy.        1901 N. MacArthur Blvd.               3700 W. Northgate Dr.
Dallas, Texas 75207           Irving, Texas 75061                   Irving, Texas 75062
                              (972) 579-5409                        (972) 252-8519

14. SOVEREIGN IMMUNITY

This LOA is expressly made subject to County's sovereign immunity, Title 5 of the Texas
Civil Remeuie, Code and all applicable State and federal law. The parties expressly agree
that no provision of this LOA is in any way intended to constitute a waiver of any
immunity from suit or from liability that the parties or the County has by operation oflaw.
Nothing in this LOA is intended to benefit any third-party beneficiary.




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                                                         10




15. COUNTERPARTS, NUMBER, GENDER AND HEADINGS

This LOA may be executed in multiple counterparts, each of which shall be deemed an original,
but all of which shall constitute one and the same instrument. Words of any gender used in this
LOA shall be held and construed to include any other gender any words in the singular shall
include the plural and vice versa, unless the context clearly requires otherwise. Headings herein
are for the convenience of reference only and shall not be considered in any interpretation of this
LOA.

16. DEFAULT/CUMULATIVE RIGHTSIMITIGATION

It is not a waiver of default if the non-defaulting party fails to immediately declare a default or
delays in taking any action. The rights and remedies provided by this LOA are cumulative, and a
party's use of any right or remedy will not preclude or waive its right to use any other remedy.
These rights and remedies are in addition to any other rights the parties may have by law, statute,
ordinance or otherwise. All parties have a duty to mitigate damages.

17. GOVERNMENT FUNDED PROJECT

If LOA is funded in part by either the State of Texas or the federal government, all parties agree
to timely comply without additional cost or expense to County, unless otherwise specified
herein, to any statute, rule, regulation, grant, contract provision or other State or federal law, rule,
regulation, or other similar restriction that imposes additional or greater requirements than stated
herein and that is directly applicable to the services rendered under the terms of this LOA.

18. SIGNATORY WARRANTY

The person or persons signing and executing this LOA on behalf of Baylor and on behalf of
Northgate, or representing themselves as signing and executing this LOA on behalf of Baylor
and on behalf of Northgate, do hereby warrant and guarantee that he, she or they have been duly
authorized by Baylor and Northgate, to execute this LOA on behalf of Baylor and Northgate,
respectively, and to validly and legally bind Baylor and Northgate to all terms, performances and
provisions herein set forth.




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                                                               1 1




         EXECUTED THIS                             DAy OF                                          20_ _     o




COUNTY:                                                       BAYLOR:



BY:      Margaret Keliher                                     BY:     Jim Thaxton
         Dallas County Judge                                          President


Recommended By:
                                                             NORTHGATE:


BY:     Zachary Thompson
        Director, DCHHS                                      BY:      Melba Dobbins
                                                                      Trustee Chair


* Approved as to Form:

  .(~
BY:~el
        Chief, Civil Division
        Assistant District Attorney

* By law, the District Attorney's Office may only advise or approve contracts or agreements or legal documents on
behalf of its clients. It may not advise or approve a contract or agreement or legal document on behalf of other
parties. OUf review of this document was conducted solely from the legal perspective of our client. Our approval of
this document was offered solely for the benefit of our client. Other parties should not rely on this approval, and
should seek review and approval by their own respective attomey(s).




                                                       6
                                                           12

             DALLAS COUNTY
             DEPARTMENT OF HEALTH AND HUMAN SERVICES
            Administration

        ZACHARY S. THOMPSON                                                  '-   j   i i   3: 3 I
        DIRECTOR



MEMORANDUM

TO:            COMMISSIONERS COURT

FROM:          Zachary Thompson, Director

DATE:          October 11, 2005

SUBJECT:       TEXAS DEPARTMENT OF STATE HEALTH SERVICES CONTRACT #75600090562006,
               ATTACH MENT #16, REFUGEE


BACKGROUND

The Texas Department of State Health Services (DSHS) Contract #7560009056 2006, Attachment #16
(Refugee), provides health screening services for newly arrived official refugees, and the use of bilingual or
multinational workers for outreach, interpretation and health education services. This attachment is effective
October 1, 2005 and will expire on September 30, 2006.

OPERATIONAL IMPACT

There will be no operational impact for this attachment.

LEGAL IMPACT

The County Judge is required to sign the contract after approval by the Commissioners Court.

FINANCIAL IMPACT

Attachment #16, Refugee, provides $252,604 for salaries and fringe benefits, $18,261 for travel, $1,990 for
(2) two OptiPlex GX620 MT computers, $44,444 for supplies and medication, and $45,146 for indirect charges.
A discretionary County match in the amount of $60,890 is necessary to supplement the salaries and fringe
benefits for this attachment.

RECOMMENDATION

It is respectfully recommended that the Da::as County Commissioners Court does hereby ap;xove the Texas
Department of State Health Services Contract #7560009056 2006, Attachment #16, (Refugee), and authorizes
the County Judge to sign the contract and all related documents on behalf of Dallas County.

Recommended by:               ~
                       achary Th
                                        ~~
                                     pson, Direc r

c:             J. Allen Clemson, Court Administrator
               Virginia Porter, County Auditor
               Ryan Brown, Budget Officer
     2377 N. Stemmons Freeway             Dallas, Texas 75207·2710                          Office (214) 819·2100
     Suite 644· LB 12                                                                        FAX (214) 819·2107
                                                                           1 3




                                     DEPARTMENT OF STATE HEALTH SERVICES
                                            1100 WEST 49TH STREET
                                           AUSTIN, TEXAS 78756-3199


 STATE OF TEXAS                                                                              DSHS Document No. 7560009056 2006

 COUNTY OF TRAVIS                                                                                     Contract Change NoticeNo.li


The Department of State Health Services. hereinafter referred to as RECEIVING AGENCY. did heretofore enter into a contract in
writing with DALLAS COUNTy HEALTH AND HUMAN SERVICES DEPARTMENT hereinafter referred to as PERFORMING
AGEN CY. The partles th ereto now deSlre to amen d sueh contract attac h ment() as £llows:
                   .                  .                                       s    0
  SUMMARY OF TRANSACTION:
         ATT NO. 16 : REFUGEE


   All terms and conditions not hereby amended remain in full force and effect.

   EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN.



   Authorized Contracting Entity (type above if different
   from PERFORMING AGENCY) for and in behalf of:

   PERFORMING AGENCY:                                                RECEIVING AGENCY:

   DALLAS COUNTY HEALTH AND HUMAN                                   DEPARTMENT OF STATE HEALTH SERVICES
   SERVICES DEPARTMENT


                                                                     By:
   By:
                                                                           (Signature of person authorized to sign)
         (Signature of person authorized to sign)

                                                                           Bob Burnette, Director
                                                                           Client Services Contracting Unit
         (Name and Title)                                                  (Name and Title)

   Date:                                                             Date:

   RECOMMENDED:

   By:
   (PERFORMING AGENCY Director. if different
    from person authorized to sign contract

                                                                                                                  PF   CSCU - Rev. 6/05




                                                            Cover Page 1
                                                                                14


,                                           DETAILS             OF ATTACHMENTS

         AttJ   DSHS Program illl               Term                   Financial Assistance             Direct            Total Amount
        Amd      DSHS Purchase                                                                        Assistance          (DSHS Share)
        No.       Order Number          Begin          End       Source of            Amount
                                                                  Funds*
             HANSENS                   01/01/05    12l3l/05 93.215                        63,291.00              0.00          63,291.00
          01
             0000302000
             STDIHIV                   01/01/05    12131/05   93.977                   1,522,098.00              0.00        1,522,098.00
          02
             0000302449
             TBIPC                     01/01/05    12131/05   93.116                     662,531.00              0.00         662,531.00
         03A
             0000302376
             HIV/SURV                  01/01/05    1213l/05 93.944                       199,480.00              0.00         199,480.00
          04 0000303148
             HIVIHOPWA                 02101/05    01/31/06   14.241                      55,033.00                0.00        55,033.00
          05
             0000303714
             HIVIRW                    04/01/05    03/3l/06   93.917                   2,325,367.00                0.00      2,325,367.00
          06 0000304223
             HIVIRW                    04/01/05    03/31/06   93.917                     160,994.00                0.00        160,994.00
         07A
             0000304229
             HIVIUNIQ                  04/01/05    01115/06   93.917                      76,008.00              0.00          76,008.00
         08A 0000304573
             STDITRNG                  04/01/05    03/31/06   93.978                     250,066.00                0.00       250,066.00
          09 0000304580
             RLSS/LPHS                 09/01/05    02128/06   State                      110,659.00                0.00        110,659.00
          10 ‫סס‬oo309838
                IMMILOCALS             09/01/05    08/31/06 State 93.268               1,014,639.00                0.00      1,014,639.00
          11    0000309006
                HIV/SRVS               09/01/05    08131/06   State                    1,227,049.00                0.00      1,227,049.00
          12
                0000309182
                TBIPC                  09/01/05    08131/06   State                      526,676.00                0.00       526,676.00
          13    ‫סס‬oo309466
              CPSIBIOTERR        09/01/05          08/31/06 93.283                     3,047,501.00                0.00      3,047,501.00
          14  0000309956
              CPSIBIO-LAB        09/01/05          08/31/06 93.283                      200,000.00                 0.00       200,000.00
         15 0000310167
              REFUGEE            10/01/05          09130/06   93.566 93.576              362,445.00                0.00       362,445.00
    /    16
              0000311538
        DSHS Document No.7560009056 2006                               Totals
                                                                                     $11,803,837.00         $      0.00    $11,803.837.00
        Change No. 18


        *Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable. REFER TO
        BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS.




                                                                Cover Page 2
                                                       15




                               DOCUMENT NO. 7560009056-2006
                                   AITACHMENT NO. 16
                              PURCHASE ORDER NO. 0000311538


PERFORMlNG AGENCY: DALLAS COUNTY HEALTH AND HUMAN SERVICES
                   DEPARTMENT

RECEIVING AGENCY PROGRAM: INFECTIOUS DISEASE INTERVENTION AND
                          CONTROL BRANCH

TERM: October 01,2005 THRU: September 30,2006


SECTION 1. SCOPE OF WORK:

PERFORMlNG AGENCY shall provide health screening, assessment, referral services, and
follow-up care, as appropriate, for newly arrived official Refugees, including Amerasian
Immigrants, Cuban and Haitian EntrantsfParolees, Asylees, and Certified Victims of Trafficking,
in their identified and approved service area.

Services provided under this contract Attachment shall be conducted in a manner that takes into
account the ethnic and cultural origins of the recipient of the services and with the support of a
trained interpreter, if the client does not speak English well.

PERFORMlNG AGENCY shall comply with all applicable federal and state laws, rules,
regulations, standards, and guidelines and the following:
    1. The Immigration and Nationality Act, 8 U.S.C. §§ 152;
    2. Chapter 81, Health and Safety Code;
    3. Medical Screening Protocol for Newly Arriving Refugees, United States Department of
        Health and Human Services, Administration for Children and Families (ACF), Office of
        Refugee Resettlement (ORR) State Letter 95-37, November 21, 1995;
   4. ORR State Letter 99-17, June 11, 1997, Use of Refugee Medical Assistance (RMA)
        funds for Vaccinations; and
    5. ORR State Letter 04-10, May 28, 2004, Guidelines regarding the use of RMA Health
        Screening Programs.

Screening services shall be initiated within ninety (90) days of the official Refugee's arrival in
the United States, date asylum granted, or other eligibility status certifi",d, and shall include the
following activities:
    1. Review each official Refugee's medical history, chest x-ray(s), and other medical records
       as available. Follow-up (evaluation, referral for treatment) of Class A and Class B
       conditions identified during the overseas medical exam and reported on Form OF-157



                                  AITACHMENT - Page 1
                                                      1 6




       "Medical Examination of Applicants for United States Visas" and/or forms DS-2053,
       DS-3024, DS-3025, and DS-3026;
   2. Review immunization status and administration of vaccines, as appropriate;
   3. Tuberculosis screening includes the giving and reading of a Mantoux Purified Protein
       Derivative (PPD) skin test; and appropriate referral for evaluation and follow-up
       treatment or prophylaxis, if indicated;
   4. Parasite examination including collection and laboratory examination of stool specimens,
       and treatment of identified infections;
   5. Physical examination, including heart, lungs, ear, nose and throat (ENT), skin evaluation,
       eyes-vision, ears-hearing, height, weight, blood pressure, hematocit, nutritional status,
       gross dental inspection, and development level;
   6. Sexually transmitted disease (STD) follow-up for STDs identified on overseas medical
       examination forms;
   7, General assessment of orientation to place, date, time (mental status);
   8. Other laboratory services,' screening tests, or referrals, when indicated by history, initial
       assessment, age, sex, or particular refugee subpopulation, per the Medical Screening
       Protocol, Additional Age Specific Recommendations:
           a. Complete blood count or red blood count (RBC);
           b. Lead level, including all children, <16 years old (with provision of or referral of
               follOW-Up test after 3-6 months for children <6 years old);
           c, Malaria smear (thick blood smear);
           d. Sickle cell;
           e. Hemoglobin electrophoresis;
           f. Thalassemia;
           g. Tay scachs;
           h. Veneral Disease Research Laboratories (VDRL) quantitative Rapid Plasma
              Regain (RPR);
           i. Human immunodeficiency virus (HIV) test;
           j. Hepatitis B surface antigen, anti-HBs, and/or Hepatitis B panel, as appropriate;
           k. Pregnancy Human Chorionic Gonadotropin (RCG) test;
           I. Stool ,exam for blood (hemoccult);
           m. Fasting glucose; and
           n. Cholesterol screening.
   9. Nutritional assessment, including all children, with provlslOn of or referral for
       appropriate nutritional, and supplemental therapy, if indicated; and
   10. Cancer information and referral.

Additional screening tests or referrals to primary health services as indicated for:
   1. Further evaluation (preferably to a health care facility that will ultimately provide fOt,Itine
       care) if any screening tests are significantly abnormal;
   2. Referral for routine medical or dental care; and
   3. Community/health referrals as appropriate, e.g. social services, mental health, public
       heath (women, infants, and children (WIC), family planning, children's health, etc.)
       rehabilitation, etc..


                                  ATTACHMENT -Page 2
                                                      17




Case Management, to include: Client tracking, necessary transportation, home visits and/or
other client contact, trained interpreter support sufficient to carry out screening and follow-up
through initial referral appointments.

Other specific screening procedures may be included when identified as appropriate with a
particular refugee subpopulation.

RECEIVING AGENCY'S Program will provide PERFORMING AGENCY daily/weekly
written notification, which will include a Refugee Health Assessment Form for each official
Refugee's arrival in PERFORMING AGENCY'S approved program service area.

Funds provided to PERFORMING AGENCY under this contract Attachment are intended to
support and defray costs incurred by local governments in providing health screening services
and assessments to officially arriving refugees in their approved program area. Other
specifically designated funds from the United States Department of Health and Human Services,
Office of Refugee Resettlement Preventive Health Grant, may be used for other refugee
screening program related activities such as conference or training, travel, equipment, major
supplies, etc.

Costs of assessments and treatments should be first recovered by PERFORMING AGENCY
through Medicaid, Early Periodic Screening, Diagnosis and Treatment (EPSD) or the State Child
Health Insurance (SCRIP) program(s) whenever possible. All official Refugees are eligible for
Medicaid upon arrival.

PERFORMING AGENCY shall maintain financial records that identify the source and
application of funds provided.

All activities shall be performed in accordance with PERFORMING AGENCY'S objectives,
work plans, and detailed budget as approved by RECEIVING AGENCY'S Program and with
RECEIVING AGENCY'S Program guidelines, when published and/or updated.

PERFORMING AGENCY shall comply with all applicable federal and state laws, rules,
regulations, standards, and guidelines in effect on the beginning date of this contract.

Within thirty (30) days of receipt of an amended standard(s) or guideline(s), PERFORMING
AGENCY shall inform RECEIVING AGENCY'S Program, in writing, if it will not continue
performance under this contract Attachment in compliance with the amended standard(s) or
guideline(s). RECEIVING AGENCY may terminate the contract Attachment immediately or
within a reasonable period-of-time as determined by RECEIVING AGENCY.

RECEIVING AGENCY reserves the right, where allowed by legal authority, to redirect funds in
the event of financial shortfalls. RECEIVING AGENCY'S Program will monitor
PERFORMING AGENCY'S expenditures on a quarterly basis. If expenditures are below those


                                 ATTACHMENT - Page 3
                                                      18




projected in PERFORMING AGENCY'S total contract amount shown in SECTION III.
BUDGET, PERFORMING AGENCY'S budget may be subject to a decrease for the remainder
of the Attachment term. Vacant positions existing after ninety (90) days may result in a decrease
in funds.

PERFORMANCE MEASURES:

The following performance measures will be used to assess, in part, PERFORMING
AGENCY'S effectiveness in providing the services described in this contract Attachment
without waiving the enforceability of any of the other terms of the contract. PERFORMING
AGENCY shall maintain the documentation used to calculate key outcome performance
measures.
    1. Return the Refugee Health Assessment Form for 100% of official Refugees arriving or
       moving to the program service area;
   2. Provide health assessments to a minimum of 90% of official Refugees arriving or moving
       to the program service area and document the health assessment information on the
       Refugee Health Assessment Form. (Refugee Health Assessment Forms shall be
       submitted to the RECEIVING AGENCY'S Program as they are completed);
   3. Document and report a minimum of 75% of referral outcomes;
   4. Complete each Refugee Health Assessment Form and return it to RECEIVING
       AGENCY'S Program within thirty (30) days of providing screening services;
    5. Initiate screening services within ninety (90) days of official Refugees' arrival in the
       United States, or the date asylum or other eligibility is granted or certified; and
   6. Submit biannual reports either electronically or by mail to RECEIVING AGENCY'S
       Program, which shall include:
           a. Significant changes in the refugee population;
           b. Noteworthy achievements and/or major problems in providing screening services
               in general, or to any specific population group; and
           c. Medical conditions identified, with referral/treatment outcomes.

Reporting periods for the biannual reports and due dates are as follows:

                   PERIOD COVERED                    DUE DATE
                   October - March                   April 30, 2006
                   April- September                  October 31,2006

In accordance with the General Provisions, Reports Article, failure to submit reports shall be
cause for cancellation of the contract.
                  .-
PERFORMING AGENCY shall provide services to clients who live or receive services in the
following area/county(ies): Dallas.

SECTION II. SPECIAL PROVISIONS:



                                 ATTACHMENT - Page 4
                                                  19




General Provisions, Confidentiality of Protected Health Information Article compliance is
strictly required.




                              A'ITACHMENT - Page 5
                                                     20




SECTION III. BUDGET:


        PERSONNEL                                                            $183,743.00
        FRINGE BENEFITS                                                        68,861.00
        TRAVEL                                                                 18,261.00
        EQUIPMENT*                                                              1,990.00
        SUPPLIES                                                               44,444.00
        CONTRACTUAL                                                                  0.00
        OTHER                                                                        0.00


        TOTAL DIRECT CHARGES                                                 $317,299.00
        INDIRECT CHARGES                                                      $45,146.00
        TOTAL                                                                $362,445.00




Total reimbursements will not exceed $362,445.00.

Financial status reports are due the 30th of January, 30th of April, 30th of July, and the 30th of
December.

* Equipment list attached.



The indirect cost rate shown above is based upon an indirect cost rate on file at the RECEIVING
AGENCY and subject to review by RECEIVING AGENCY fiscal monitors. Indirect charges to
this contract may not exceed the amount shown above.




                                 ATTACHMENT :... Page 6
                                                                       21




PERFORMING AGENCY: DALLAS COUNTY HEALTH AND HUMAN SERVICES DEPARTMENT

RECEIVING AGENCY PROGRAM: INFECTIOUS DISEASE INTERVENTION AND CONTROL BRANCH

DSHS DOC. NO: 7560009056           2006
ATTACHMENT NO: 16
Change No. 18

                                                          EQUIPMENT LIST
 ITEM     DESCRIPTION                                                           NO. OF   UNIT            EXTENSlON
                                                                                UNITS    COST
 001 OptiPlex GX620 MT with Int Broadcom GbNlC Intel Pentium 4 Processor        2         995.00         $   1,990.00
     630 with HT (3GHz, 2M, 800MHz FSB).
_ _ _ _ _~                                                                                           I$
                                                                                         To.;O~T~AL=_S       1,990.00

Items may be brand name, if specified, or equivalent.




                                                        Equipment List Page I
                                                       22

                         CERTIFICAnON REGARDING LOBBYING
                        CERTIFICA nON FOR CONTRACTS, GRANTS,
                         LOANS AND COOPERATIVE AGREEMENTS

The    undersigned      certifies, to the best of his or her knowledge and belief that:


(1)   No federal appropriated funds have been paid or will be paid, by or on behalf of the
      undersigned, to any person for influencing or attempting to influence an officer or an
      employee of any agency, a member of Congress in co.nnection with the awarding of any
      federal contract, the making of any federal grant, the making of any federal loan, the
      entering into of any cooperative agreement, and the extension, continuation, renewal,
      amendment, or modification of any federal contract, grant, loan, or cooperative
      agreement.

(2)   If any funds other than federal appropriated funds have been paid or will be paid to
      any person for influencing or attempting to influence an officer or employee of any
      agency, a member of Congress, an officer or employee of Congress, or an
      employee of a member of Congress in connection with this federal contract, grant,
      loan, or cooperative agreement, the undersigned shall complete and submit Standard
      Form.nl, "Disclosure Form to Report Lobbying," in accordance with it's
      instructions.
(3)   The undersigned shall require that the language of this certification be included in the
      award documents for all .subawards at all tiers (including subcontracts, subgrants,
      and contracts under grants, loans and cooperative agreements) and that all
      subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction impos~d by Section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such failure.



Signature                                                                        Date


Print Name of Authorized Individual

7560009956    2006-16
Application or Contract Number

DALLAS COUNTY HEALTH AND HUMAN SERVICES DEPARTMENT
Organization Name and Address

2377 STEMMONS FWY STE 600


DALLAS, TX 75207-2710
                                                 23



                                                                                 ._ C'

             Dallas County
             JUVENILE DEPARTMENT



                                    MEMORANDUM

Date:         October 3, 2005

To:           Dallas County Commissioners Court

From:         Michael K. Griffiths, Director

Re:           Revisions to Insurance Requirements in Juvenile Department Contracts

Background of Issue
The Dallas County Juvenile Department historically contracts with community-based
providers for non-residential services. On September 30, 2003, the Dallas County
Commissioners Court approved contracting with Goodwill Industries of Dallas, Inc. for the
provision of independent living preparation services under Request For Proposal No. 2003-
109-1353 for FY2004 (Court Order No: 2003-1811). The contract with Goodwill Industries
was approved for renewal for FY2005 (Court Order No: 2004-1691, dated September 21,
2004), and for FY2006 through Court Order No: 2005-1872 dated September 27,2005.


The non-residential services contract with Goodwill Industries contains language which
requires that the contractor maintain workers' compensation insurance. The contractor
complied with the contract requirement through its participation in the Texas Workers
Compensation Commission's insurance program. However, the contractor opted out ofthe
TWCC insurance program effective November 1, 2004. For several months, the Juvenile
Department has been in dialogue with the Contractor in attempts to verify its insurance
status. Initially, it was believed that the contractor's insurance status was "self-insured"
and efforts were made to obtain support documentation. Recently, it was determined that
the contractor maintains an occupational health policy in lieu of workers compensation
insurance. Upon further review of Dallas County's policy regarding vendor insurance, it was
determined that the non-residential services contract language regarding workers
compensation insurance .·was carried over from an otd contract and that workers
compensation insurance is not required of Goodwill Industries since the contractor does
not enter onto Dallas County property (Court Order No. 2003-1792, dated September 30,
2003).

Based on the contract language, the Dallas County Auditor's office is withholding
reimbursement for services to Goodwill Industries, The auditors office has indicated that
it would need the approval of the Commissioners Court to release the payments that it is

2600 Lone Star Drive, Box 5          Dallas, Texas 75212                  (214) 698-2200
                                                 24




Page 2

withholding. The purpose of this briefing is to request that the Dallas County
Commissioners Court remove the requirement for workers compensation insurance
coverage in this case, and allow reimbursement to Goodwill Industries of Dallas, Inc. for
services rendered.

Impact On Operations And Maintenance
The Juvenile Department contracts with Goodwill Industries of Dallas, Inco for the provision
of independent living preparation services. The services offered by Goodwill Industries
include assessments and evaluations to determine the youth's education level and level
of educational growth, personal style and career interest. Other program components
include life skills training, employment assistance and job placement, remediation/GED
preparation, counseling and case management.

All services provided under the non-residential services contract with Goodwill Industries
are provided on the contractor's property or in the community. The contractor is not
required to transport Juvenile Department youth, nor does the program design require its
staff to visit youth in the Juvenile Detention Center. The contractor reported no instances
wherein a Court appearance by Goodwill Industries staff was required. In addition,
correspondence related to the non-residential services contract such as reimbursement
requests and program reports are mailed to the Juvenile Department by the Contractor.

Service delivery was not interrupted as a result of this issue. Contract Services staff will
continue to monitor the contract and ensure that the provider maintains the required
insurance and coverage limits.

Legal Information
The Juvenile Department is requesting that the Commissioners Court waive the contract
requirement for workers compensation insurance for Goodwill Industries to allow the
release of payments for services rendered. All other insurance requirements are being
met by the contractor and will remain in effect throughout of the term of the contract.

Financial Impact/Considerations
The Dallas County Auditor's office has withheld the following reimbursement requests from
Goodwill Industries pending the resolution of this matter:

             October 2004:        $5,752.50
             December 2004:       $3,033.75
             February 2005:       $4,488.75
             March 2005:          $6,485.63
             April 2005:          $6,065.00
             June 2005:           $5,930.00
             July 2005:           $3,802.50
             August 2005:         $4,482.50

2600 Lone Star Drive, Box 5          Dallas, Texas 75212                  (214) 698-2200
                                                                                          25




Page 3

Performance Measures Impact
Goodwill Industries has contracted with Dallas County for three consecutive years for the
provision of independent living preparation services to Dallas County youth. The Juvenile
Department believes that this agency is essential to its continuum of non-residential service
providers. This program is most effective with youth who have a desire to complete their
education but, whose family dynamics require that emphasis be placed on the youth
obtaining employment and taking on some financial responsibility in the home. The
services provided under the non-residential services contract ensures the youth's success
in obtaining their GED and employment. The program also provides support to youth
interested in enrolling into trade schools, community colleges or other institutions of higher
education after they have completed all requirements for the GED. Goodwill Industries'
performance for FY2005 was recently evaluated. The Performance Summary for FY2005
is included in this briefing.

Using the performance data gathered during the past three years as a baseline,
performance goals and objectives have been established for non-residential service
providers. Goodwill Industries will be evaluated against those standards as part of the
FY2006 evaluation process. Juvenile Department staff will provide technical assistance
throughout FY2006 to ensure that the service provider understands both the goals and
objectives and the method that will be used to evaluate it performance.

Project Schedulellmplementation
There have been no interruptions in services due to this concern.

MlWBE Information
MIWBE is not applicable to insurance requirements.

Recommendation
It is recommended that the Dallas County Commissioners Court waive the requirement for
workers' compensation insurance for Goodwill Industries and approve the release of all
payments that are being withheld by the Dallas County Auditor's Office for services
rendered.

Recommended by:




K:\CONTRACT SERV1CESMrginial8rie1s\Cct\OS Goodv<illlrnl\lSlrles we Insurance Waivef.wpd




2600 Lone Star Drive, Box 5                                                  Dallas, Texas 75212   (214) 698-2200
                                                                26


                 FY 2005 NON-RESIDENTIAL SERVICE CONTRACTORS
                            PERFORMANCE SUMMARY

CONTRACTOR:                     Goodwill Industries of Dallas

SERVICE CATEGORY:               Independent Living Preparation Program

PROGRAM CONTENT:                Assessments & Evaluations; Teen Parenting Skills; Life SkillslPre-
                                Employment Skills; Employment Assistance/Job Placement;
                                RemediationiGED Preparation;

GEOGRAPHICAL AREAS SERVED:                        All of Dallas County.


TOTAL NUMBER OF YOUTH SERVED:
 YearlPeriod:                                          FY2002        FY2003          FY2004         07/0I/04..()6/30/05

Number of Served:                                        N/A               16            39                 45


PROFILE OF POPULATION SERVED:
Level of Involvement In Jnvenile Jnstice System        FY2002        FY2003          FY2004         07/01/0*-06/30/05
Average Age At 1st Referral To DCJD:                     N/A          14.70              15.0               14.8

Average Age At Program Admission:                        N/A          16.98              16.9               17.1
Average Number of Prior Felony Referrals:                N/A              0.94           0.9                0.9
Average Number of Prior Delinq. Referrals:               N/A              2.00           2.0                2.1

Breakdown By Ethnicity                                 FY2002        FY2003          FY2004         07/01l04..()6/30/05
African American:                                        N/A              19%            36%                36%
Anglo:                                                   N/A              81%            3%                 4%
Hispanic:                                                N/A              0%             59%                60%
Other:                                                   N/A              0%             2%                 0%

Breakdown By Gender                                    FY2002        FY2003          FY2004         07/0110*-06/30/05
Female                                                   N/A              19%            10%                11%
Male                                                     N/A          81%                90%                89%


PROGRAM IMPACT'
Outcome Measures                                       FY           FY             FY           07/01104-    Servo Cat.
                                                      2002         2003           2004          06/30/05       3-Yr
                                                                                                             Average

Percentage (%) of Successful Discharges:              N/A           17%           41%             20%              39%

Average Length of Stays:                              N/A          170.0         148 days       115 days      138 days

Total Recidivism:                                     N/A           83%            19%             0%              41%


N/A = Year prior to contract.
                                                          27



                                            SOUTHWESTERN                                              TELEPHONE 920-5900
                                                                                                    5:i30 Medical Center Drive
                                    INSTITUTE O~:~1i'i:~~IC SCIE~C~~ __ .) ,          ,~.   "1"         Dallas, Texas 75235
                                                                                      ~'    ":':0




OFFICE OF THE DIRECTOR


     October 5, 2005


     TO:                 Commissioners Court

     THROUGH:            Jeffrey J. Barnard, M.D., Director and   Chief~e~i~a~~xarniner   lid 10/1"s-
     FROM:               Cathy Causey Self, Forensic Coordinator ~(J110' 'J .

     SUBJECT:            National Institute of Justice Grant Awards: FY2005 Paul Coverdell
                         Forensic Science Improvement Grant Program (Enhancement of Firearms
                         Analysis Services), FY2005 DNA Capacity Improvement Program and
                         FY2005 Forensic Casework DNA Backlog Reduction Program

     Background

     On May 24, 2005, the Commissioners Court approved the submission of a second-year grant
     application to the National Institute of Justice (NIl) for funds available under the FY2005 Paul
     Coverdell Forensic Science Improvement Grant Program (Coverdell Grant). Coverdell Grant
     funds are available to States and units of local government through a competitive process, with a
     maximum award amount of$95,000.

     On June 28, 2005, the Commissioners Court approved the submission of two additional second-
     year grant applications to the National Institute of Justice: the FY2005 DNA Capacity
     Improvement Program (Capacity Grant) and the FY2005 Forensic Casework DNA Backlog
     Reduction Program (Backlog Grant). NIJ funding for these projects is allocated to States on a
     formula basis using 2003 crime statistics. The allocation basis for both projects is the number of
     sexual assaults, homicides and non-negligent manslaughters reported to the FBI. Units of local
     government with existing DNA laboratories were allowed to apply directly to NIJ for a portion
     of the funds allocated for awards within their State. The application included a certification of
     the proportion of the State's total number rapes, homicides and non-negligent manslaughters the
     laboratory was responsible for investigating dur}ng 2003. The portion of the "Jexas aliocatiM
     available to Dallas County was established by the Texas Department of Public Safety (DPS),
     which was designated by the NIJ as the Tcxas cognizant agency for the grant projects. The
     Dallas County funding percentage for both the Capacity Grant and the Backlog Grant is
     13.888% of the Texas allocation.

     The Institute has been notified by the NIJ that grant funds have been approved for all three
     projects. The purpose of this memorandum is to discuss the three grant projects and to request
     Commissioners Court acceptance of the grant awards.
                                                    28


 FY2005 NIJ Grant Award Briefing
 October 5, 2005
 Page 2



 Coverdell Grant

 Coverdell Grants are designed to improve the quality and timeliness of forensic science and
 medical examiner services and/or to eliminate backlogs in the analysis of forensic evidence. The
Institute proposes a continuation of the Enhancement of Firearms Analysis Services project,
which reduces the backlog of firearm cases and decreases the turnaround time for newly
submitted cases for the Fireann and Toolmark Unit of the Crime Lab. Under this project,
qualified firearm examiners are hired as personal services contractors to analyze backlogged
cases (defined as cases that have been pending analysis for six months or longer), which allows
staff scientists to work current cases. Based upon information obtained from other laboratories
that are engaged in similar projects with contract scientists, and our experience with the FY2004
Coverdell Grant, we anticipate that an hourly pay rate of $50-75 will be required to attract
experienced examiners. In order to maximize the benefit of the project, we will first attempt to
recruit visiting scientists at the lower hourly rate of $50 per hour. For the purpose of project
planning, we assume that the services of visiting scientists can be obtained for $50 per hour.
Based upon this pay rate, the total number of hours worked by the visiting scientists will be 1710
hours. In the event that a higher hourly pay rate is required to recruit contractors, the number of
funded hours will be reduced commensurately, along with projected case backlog reduction.

Under the current Coverdell Grant, with approximately 90% of the funded hours expended,
contract examiners have analyzed 529 backlogged firearms/toolmark cases (the total project goal
was a 300-400 case reduction in the backlog).

Capacity Grant

Funds are allocated through this program to improve the infrastructure and analysis capacity of
existing State and local crime laboratories that conduct DNA analysis to facilitate efficient and
cost-effective processing of DNA samples. The NIJ believes that these improvements are critical
to preventing future DNA backlogs, and to helping the criminal justice system realize the full
potential of DNA technology.. The expected result of receiving capacity enhancement funding is
a decrease in DNA casework turnaround time and an increase in DNA casework output. The
proposed capacity improvement project activities are described below:

Validation and implementation of equipment to increase the throughput capacity for DNA
casework samples. The DNA testing process will be significantly streamlined as a result of four
initiatives: (a) validation and casework implementation of two high capacity, high-throughput
centrifugc,s to be used in the extraction of DNA samples; (b). validation and casework
        ~                                                                                 . -

implementation of an automated robotics assembly that will increase the throughput capacity of a
real-time PCR DNA quantitation instrument (AB! 7900HT Real-Time PCR instrument, currently
being purchased under first year tunding to the Institute under the FY2004 Capacity Grant); (c)
validation and implementation of two PCR set-up hoods that will eliminate a bottleneck in the
DNA analysis process; (d) validation and implementation of an automated multiple-capillary
electrophoresis platform for the separation and analysis of STR products, which augments
current genetic analyzers with a new instrument that has greater specimen capacity and faster
                                                       29

     FY2005 NIl Grant A ward Briefing
     October 5, 2005
     Page 3


    processing time. The necessary validation research for each of these instruments will be
    conducted by one contract scientist hired to implement this project. Supplies for validation will
    covered by the grant.

    Manufacturer's training of analysts in equipment operations and applications. Five analysts will
    be sent to the Applied Biosystems Applications Training Center in Foster City, CA for training
    on the theory and operations of the ABI 3100 Genetic Analyzer. Five analysts will be sent to the
    Applied Biosystems Applications Training Center in Rockville, MD for training on the theory
    and operations ofthe ABI 7900HT Real Time PCR Thermocycler.

    Backlog Grant

    Funds allocated through this program are to be used by eXlstmg State and local crime
    laboratories to identify and test backlogged forensic DNA casework samples. All casework
    samples analyzed using grant funding must be entered in the national DNA database, Combined
    DNA Index System (CODIS).

    The project will reduce the DNA casework backlog by hiring four contract scientists to perform
    evidence screening and serology testing work that currently is assigned to Forensic Biologists in
    addition to their DNA testing assignments. The contract scientists will allow full-time
    assignment of the Forensic Biologists to DNA testing and significantly increase the casework
    throughput for DNA analysis.

    Fiscal Impact

    The Coverdell Grant award (see Attachment A) provides $85,500 for contract firearms
    examiners and $9,500 in indirect costs (the maximum 10% of total grant award allowed by grant
    rules) for a total project budget of $95,000.

    The Capacity Grant award (see Attachment B) totals $372,193, and includes funding for DNA
    analytical equipment, contract forensic biologists, lab supplies, scientific instrumentation
    training, and indirect costs. The project budget is summarized below:
            Contract services                             $ 4 I ,600
            Equipment                                     $256,500
            Supplies                                      $ 21,513
            Training                                      $ 43,000
            Overhead                                     $ 9,580
                                                         .'5372,193
•
    The Backlog Grant award (see Attachment C) provides $288,660 for contract services, lab
    supplies, equipment maintenance/repair, and indirect cost funding, an increase relative to the
    original grant application amount of $248,215 (additional funding became available after the
    application was submitted). The revised project budget is summarized below:
            Contract services                         $187,200
            Supplies                                  $ 76,801
            Equipment maintenance & repair             $ 16,000
            Overhead                                  $ 8,659
                                         Total        $288,660
                                                     30


 FY2005 NIJ Grant A ward Briefing
 October 5, 2005
 Page 4



Capacity Grant and Backlog Grant program rules limit administrative/overhead charges to 3% of
the total grant award. We requested $9,580 in administrative/overhead charges for the Capacity
Grant, which is approximately $1,500 less than the 3% maximum permitted under grant program
rules. The $8,659 received in indirect cost for the Backlog Grant is the maximum allowed.

No local matching funds are required for these grant programs.

Project Schedule

The project period for the Coverdell Grant is January I, 2006 through December 31, 2006. The
project period for both the Capacity Grant and the Backlog Grant is October 1, 2005 through
September 30, 2006.

The personal services contracts for the scientists associated with the grant projects will be briefed
on a later date.

Legal Issues

The grant awards include the standard federal assurances that have been accepted by the County
for current NIJ grant projects underway at the Institute. The new projects also will require
execution of contracts with forensic biologists and firearms examiners to carry out grant
initiatives.

Recommendation

The Institute of Forensic Sciences recommends that the Commissioners Court accept the FY2005
Paul Coverdell Forensic Science Improvement Grant Program, the FY2005 DNA Capacity
Improvement Program and the FY2005 Forensic Casework DNA Backlog Reduction Program
grant awards from the National Institute of Justice and that the County Judge be authorized to
sign and/or electronically execute necessary grant documents on behalf of Dallas County.




Attachments



xc:   Virginia Porter, County Auditor
      Shawn Balusek, aBE
      Ronica Watkins, OBE
                                                                                 31




                                                              Department or Justice

                                                              Office of Justice Programs




Orticc orthc Assistant Attorney General                        WQShinglOn, D.C 10531


September 7, 2005

Judge Margaret Kelihcr
Dallas County
411 Elm Street
Dallas, TX 75202

Dear Judge KcI ihcr:

On behalf of Attorney General Alberto Gonzales, it is my pleasure to infonn you that the Office of Justice Programs has
approved yOUf application for funding under the Paul Coverdell Forensic Science Improvement Grants in the amount of
$95,000 for Dallas County.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
fmancial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash-on~hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.

If you have questions regarding this award, please contact:

       ~   Program Questions, Dale Heideman, Program Manager at (202)       514~9240;   and

       ~   Financial Questions, the Office of the Comptroller, Customer Service Center (esC) at
           (800) 458~0786, or you may contact the CSC at ask.oc@usdoj.gov.

Congratulations, and we look forward to working with you.

Sincerely,

cI;,',
            ;!! ..."~/J ' f«"
                   ~'t'<."f;~
't.!/r"""-'''''·
  ,.
  '(
                       vi'


Regina B. Schofield
Assistant Attorney General



Enclosures




                                                                                                                '.'
                                                                               32




                                                             Department of Justice
                                                             Office of Justice Programs
                                                             Office for Civil Rights

                                                             Washington. D.C. 20531

September 7, 2005


Judge Margaret Kclihcr
Dallas County
41 I Elm Street
Dallas, TX 75202

Dear Judge KeHher:
Congratulations on your rec~nt award. In establishing financial assistance programs, Congress linked the receipt
of Federal funding to compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of
Justice Programs (OIP), U.S. Department of Justice is responsible for ensuring that recipients of financial aid
from OJP, its component offices and bureaus, the Office on Violence Against Women (OVW), and the Office
of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that
come with Justice Department funding,

As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,
color, national origin, religion, sex, or disability in funded programs or activities, not only in respect to
employment practices but also in the delivery of services or benefits. Federal law also prohibits funded programs
or activities from discriminating on the basis of age in the delivery of services or benefits.

In addition to these general prohibitions, your organization, which is a recipient of financial assistance subject to
the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968,
42 U.S,c. § 3789d(c}, must meet two additional requirements:(!) complying with Federal regulations pertaining to
the development of an Equal Employment Opportunity Plan (EEOP), 28 C.F.R § 42.301-.308, and (2) submitting
to OCR Findings of Discrimination (see 28 c.P.R. §§ 42.205(5) or 3L202(5)}.

Complying with the EEOP Requirement

In accordance with Federal regulations, and Assurance No.6 in the Standard Assurances, your organization must
comply with the following EEOP reporting requirements:

If your organization has received an award for $500,000 or more and has 50 or more employees (counting both
full- and part-time employees but excluding political appointees), then it bas to prepare an EEOP and submit it to
OCR for review within 60 days from the date of this letter. For assistance in developing an EEOP, please
consult OCR's website at http://www.ojp.usdoj.gov/ocr/. You may also request technical assistance from an EEOP
specialist at OCR by dialing (202) 616~3208.

If your organization received an award between $25,000 and $500,000 and bas 50 or more employees, your
organization still has to prepare an EEOP, but it does not have submit the EEOP to OCR for review. Instead, your
organization has to maintain the EEOP on file and make it available for review on request. In addition, your
organization has to complete Section B of the enclosed Certification Form and return it to OCR.

If your organization received an award for less than $25,000; or if your organization has less than 50 employees,
regardless of the amount of the award; or if your organization is a medical institution, educational institution,
nonprofit organization or Indian tribe, then your organization is exempt from the EEOP requirement. However,
your organization must complete Section A of the enclosed Certification Form and return it to OCR.
                                                                               33




Submitting Findings of Discrimination

In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of
discrimination against your organization after a due process hearing, On the ground of race, color, religion,
national origin, or sex, your organization must submit a copy of the finding to OCR for review.

Providing Services to Limited English Proficiency (LEP) Individuals

In accordance with recent Department of Justice Guidance pertaining to Title VII of the Civil Rights Act of 1964,
42 U.S.c. § 2000d, recipients of Federal financial assistance must take reasonable steps to provide meaningful
access to their programs and activities for persons with limited English proficiency (LEP). For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please
sec the website www.1ep.gov.

Ensuring the Compliance of Subrecipients

I r your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also
comply with all of the applicable Federal civil rights laws, including the requirements pertaining to developing
and submitting an EEOP, reporting Findings of Discrimination, and providing language services to LEP persons.
State agencies that make subawards must have in place standard grant assurances and review procedures to
demonstrate that they arc effectively monitoring the civil rights compliance of subrecipients.

Enforcing Civil Rights Laws

All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant
award, or the number of employees in the workforce, are subject to the prohibitions against unlawful
discrimination. Accordingly, OCR investigates recipients that are the subject of discrimination complaints from
both individuals and groups. In addition, based on regulatory criteria, OCR selects a number of recipients each
year for compliance reviews, audits that require recipients to submit data showing that they are providing
services equitably to all segments of their service population and that their employment practices meet equal
employment opportUnity standards.

Ensuring Equal Treatment for Faith-Based Organizations

The Department of Justice has published a regulation specifically pertaining to the funding of faith-based
organizations. In general, the regulation, 28 C.F.R. part 38, requires State Administering Agencies to treat these
organizations the same as any other applicant or recipient. The regulation prohibits State Administering
Agencies from making award or grant administration decisions on the basis ofan organization's religious
character or affiliation, reHgious name, or the religious composition of its board of directors.

The regulation also prohibits faith-based organizations from using direct financial assistance from the
Department of Justice to fund inherently religious activities. While faith-based organizations can engage in
non-funded inherently religious activities, they must be held separately from the Department of Justice funded
program, and customers or beneficiaries cannot be compelled to participate in them. The Equal Treatment
Regulation also makes clear that organizations participating in programs directly funded by the Department of
Justice are not permitted to discriminate in the provision of services on the basis ofa beneficiary's religion. For
more infonnation on the regulation, please see OCR's website at http://www.ojp.usdoj.gov/ocr/etfbo.htm.
                                                                                 34




State Administering Agencies and faith-based organizations should also notc that the Safe Streets Act, as
amended; the Victims of Crime Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as
amended, contain prohibitions against discrimination on the basis of religion in employment. These employment
provisions have been specifically incorporated into 28 C.F.R. Part 38.1(t) and 38.2(f). Consequently, in many
circumstances. it would be impennissible for faith-based organizations seeking or receiving funding authorized
by these statutes to have policies or practices that condition hiring and other employment-related decisions on the
religion of applicants or employees. Programs subject to these nondiscrimination provisions may be found on
OCR's website at http://www.ojp.usdoJ.gov/ocr/. Questions about the regulation or the statutes that prohibit
discrimination in employment may be directed to this Office.

If we ean assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding,
please call OCR at (202) 307~0690 or visit our website at http://www.ojp.usdoj.gov/ocr/.



                                                 Sincerely,




                                                Michael L. Alston
                                                Director


cc:   Grant Manager
      Financial Analyst




                                                                        ,.




                                                                                          •
                                                                                                    35



                                      Department of Justice
                                      Office of Justicf< Programs
                                                                                                                                        PAGE I          OF 3
                                      National Institute, of Justice                                   Grant



    I. RECIPIENT NAME AND ADDRESS (Including Zip Code)                         4. AWARD NUMBER:             2005-DN·BX-OOI6

      Dallas County
      -Ill Elm Street                                                          5. PROJECT PERlOD: FROM               OIlOln006    TO    12131/2006
      D'lllas, TX 75202
                                                                                  BUDGET PERIOD: FROM                Olf0112006    TO   \2131/2006


1------c--c--c--:-:c-:-:c:-------------I~6~.A::::W=A=RD-:::D=A=T=E==09-;::IO='=12_0_"                                         -i 7. ACTION
    lAo GRANTEE lRSNENDOR NO.                                                  8. SUPPLEMENT NUMBER                                           Initial

      756000905                                                                   00

                                                                               9. PREVIOUS AWARD AMOUNT                                           so
    3, PROJECT TITLE                                                           10. AMOUNT OF THIS AWARD                                      S 95,000
    Enhancement of Firea.nns Analysis SClVices

I                                                                              lLTOTALAWARD                                                  S 95,000


\-;;~;'PECIAL CONDlT10NS
I     THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTII
      ON THE A 1TACHED PAGE(S).




    13. STATUTORY AUTHORITY FOR GRANT
      This project is supported under 42 U$.c. 3797j. 37970 (NU • Coverdell Forensic Selence Improvement)




    15. METHOD OF PAYMENT
      PAPRS



                                    AGENCY APPROVAL                                                          GRANTEE ACCEPTANCE

    16. TYPED NAME AND TITLE OF APPROVING OFFICIAL                              18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFfiCIAL

      Regina B. Schofield                                                           Margaret Keliher
                                                                                    Judge
      Assistant Attorney General




    17. SIGNATURE OF APPROVING OFFIClAL                                         19. SIGNATURE Of AUTHORIZED REClPlENTOFFICIAL                      19A. DATE

           .".                ,.; .<:/..0f~:r'£
       /
      ". Y"7\'·..-<..-..t-'   P'       t/
       vi :/
                                                                     AGENCY USE ONLY

    20. ACCOUNTING CLASSIFICATION CODES                                          21. DNOSSOO174
    FISCAL FUND                BUD.            DIY.
     YEAR CODE                 ACT.     ope    REG.    SUB.   POMS AMOUNT

      x           B            ON       60     00      00           95GOO




OJP fORM 400012 (REV. 5·87) PREVIOUS EDITIONS ARE OBSOLETE.




OJ? FORM 4000/2 (REY. 4-88)
                                                                                        36




                              Department of Justice
                              Office of Justi'ce Programs                AWARD CONTINUATION
                              National Institute of                            SHEET                                       PAGE 2 OF 3
                              Justice                                                  Grant



  PROJECT NUMBER         2005_DN·BX_OOI6                            AWARD DATE         09/0112005


                                                        SPECIAL CONDITIONS
           I.   The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
                Office of Justice Programs (OJP) Financial Guide.

           2.   The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
                required to submit one pursuant to 28 c'F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
                violation of its Certified Assurances and may result in suspension or tennination of funding, until such time as the
                recipient is in compliance.

           3.   The recipient agrees to comply with the organizational audit requirements ofOMB Circular A-l33, Audits of States,
                Local Governments, and Non*Profit Organizations, as further described in the current edition of the DIP Financial
                Guide. Chapter 19.

          4.    Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
                enactment, repeal, mOdification or adoption of any law, regulation or policy, at any level of government, without the
                express prior written approval ofOJP.

          5.    A. Generally Accepted Laboratory Practices. The recipient shall ensure that any forensic laboratory, forensic
                laboratory system, medical examiner's office, or coroner's office that will receive any portion of the award uses
                generally accepted laboratory practices and procedures as established by accrediting organizations or appropriate
                certifying bodies.

                B. Use of Funds; No Research. Funds provided under this award shall be used only for the purposes and types of
                expenses set forth in the fiscal year 2005 grant announcement Funds shall not be used for general law enforcement
                functions or nonforensic investigatory functions, and shall not be used for research or statistical projects or activities.
                Use of award funds for construction of new facilities is restricted by statute. Any questions concerning this provision
                should be directed to the NIl Program Manager prior to incwring the expense or commencing the activity in question.

                C. Performance Measures. To ensure compliance with the Government Performance and Results Act (pub. L. No.
                103-62), program perfonnance under this fiscal year 2005 award is measured by the following: (1) change in the
                number of days between submission of a sample to a forensic science laboratory and delivery oftest results to a
                requesting office or agency; (2) the number of backlogged forensic cases analyzed with fiscal year 2005 Coverdell
                funds, if applicable to the award; and (3) the number of forensic science or medical examiner personnel who completed
                appropriate training or educational opportunities with fiscal year 2005 Coverdell funds, if applicable to the award.
                Recipients are required to collect and report data relevant to this measure.

          6.    The recipient shall submit semiannual progress reports. Progress reports shaH be submitted within 30 days after the end
                of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted
                online through the Office for Justice Programs Grants Management System.

          7.    The recipient agrees to submit quarterly financial reports on Standard Form SF 269A. These reports will be submitted
                within 45 days after the end of the calendar quarter, and a final report is due 120 days following the end of the award
                period. The reports can be filed online through the Internet at: https:/Igrants.ojp.usdoj.gov/.




QlP FORM 400012 (REV. 4·88)
                                                                            38




                                                  Department of Justice
                                                  Office of Justice Programs

                                                  National Institute ofJustice



                                                   Washinglon, D.C. 20531



Memorandum To: Official Grant File


From:               Cheryl Crawford-Watson, NIl Environmental Coordinator


Subject:            Incorporates NEPA Compliance in Further Developmental Stages for Dallas County



The recipient agrees to comply with all Federal. State. and local environmental laws and regulations
applicable to the development and implementation ofthe activities to be funded under this award.

The recipient agrees not to obligate, expend. or draw down any funds until the program office has
verified that the recipient has submitted all necessary documentation required to comply with the
Department of Justice Procedures for Implementing the National Environmental Policy Act found at 28
CFR Part 61 and a Grant Adjustment Notice has been issued removing this condition.
                                                                                               39



                                                 Department of Justice
                                                                                           GRANT MANAGER'S MEMORANDUM, PT. I:
                                               Office ofJustice Programs
                                                                                                   PROJECT SUMMARY
                                   National Institute of Justice                                                           Grant
                                                                                      PROJECT NUMBER
I                                                                                     2005~DN-BX.()(l16
                                                                                                                                        I         PAGE     I OF   I

I
rThis project is supported under 42 U.s.C. 3~97j • 37970 (NIl • Coverdell Forensic Science Improvement)
I
l
I   I 5TAFF CONTACT (Name & telephone number)                                         ,.   PROJECT DIRECTOR (Name, address & telephone number)

      Oak Heideman                                                                         Timothy Sliter
      (202) 514-9240                                                                       Chief of Physical Evidence
I                                                                                          5230 Medical Center Dr.
                                                                                           Dallas, TX 75235-7710
                                                                                           (214) 920-5980

I
131.1. TITLE OF THE PROGRAM                                                                                               3b. POMS CODE (SEE lNSTRUCTIONS
\ CovcrdcU Forensic Science Improvement                                                                                       ON REVERSE)




 4. TITLE OF PROJECT

      Enhancement of Firearms Analysis Services



    5. NAME & ADDRESS OF GRANTEE                                                      6. NAME & ADRESS OF SUBGRANTEE

       Dallas County

I      411 Elm Street
       Dallas, TX 75202


 ,    PROGRAM PERIOD                                                                 8. BUDGET PERJOD
       FROM:              Ol/OII2006            TO:   1213112006                            FROM:            01/0112006           TO:   1213112006


    9. AMOUNT OF AWARD                                                                10. DATE OF AWARD

        S 95,000                                                                              09107/2005


    It. SECOND YEAR'S BUDGET                                                         12. SECOND YEAR'S BUDGET AMOUNT




    13. THIRD YEAR'S BUDGET PERIOD                                                   14. THIRD YEAR'S BUDGET AMOUNT


                                          "'
    15, SUMMARY DESCRIPTION OF PROJECT (See instruction on revene)
     Coverdell funds are to be used to improve the quality and timeliness of forensic science and medical examiner services and/or to eliminate
     backlogs in thc analysis of forensic evidence, including controlled substances, firearms examination, forensic pathology, latent prints, questioned
     documents. toxicology, and trace evidence,

     calncf




 OJP FORM 400012 (REV. 4.88)
                                                                                    40




                                                                 Department of Justice

                                                                 Office of Justice Programs




    Office of the Assistant Attorney General                      Washington, D,C. 10S31


    September 19,2005

    The Honorable Margaret Keliher
    Dallas County
    4 J I Elm Street
    Dallas, TX 75202

    Dear Judge Kclihcr:

    On behalf of Attorney General Alberto Gonzales, it is my pleasure to infonn you that the Office ofJustice Programs has
    approved your application for funding under the DNA Capacity Enhancement Program Formula Grant Announcement in the
    amount 0[$372,193 for Dallas County, This funding is for the project titled "DNA Capacity Enhancement Program FY 2005",
    Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
    financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
    audit findings, and the maintenance of a minimum level of eash~on~hand. Should you not adhere to these requirements, you
    will be in violation of the terms of this agreement and the award will be su~ect to termination for cause or other administrative
    action as appropriate.

    lfyou have questions regarding this award, please contact:

          _ Program Questions, Natalie Lu, Program Manager at (202) 616-5209; and

          ~   Financial Questions, the Office of the Comptroller, Customer Service Center (CSC) at
              (800) 458-0786, or you may contact theCSC at ask.oc@usdoj.gov.

    Congratulations, and we look forward to working with you.

    Sincerely,




    Regina B. Schofield
    Assistant Attorney General



    Enclosures




"
                                                                              41




                                                             Department of Justice
                                                             Office of Justice Programs
                                                             Office for Civil Rights

                                                             Washing/on, D.C. 20531

September 19,2005


The Honorable Margaret Kclihcr
Dallas County
4\ I Elm Street
Dallas, TX 75202

Dear Judge Keliher:
Congratulations on your reccnt award. In establishing financial assistance programs, Congress linked the receipt
of Federal funding to compliance with Federal civil rights lawS. The Office for Civil Rights (OCR), Office of
Justice Programs (DIP), U.S. Department of Justice is responsible for ensuring that recipients of financial aid
from OJP. its component offices and bureaus, the Office on Violence Against Women (OVW), and the Office
of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil tights requirements that
come with Justice Department funding.

As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,
color, national origin, religion, sex, or disability in funded programs or activities, not only in respect to
employment practices but also in the delivery of services or benefits. Federal law also prohibits funded programs
or activities from discriminating on the basis of age in the delivery ofservices or benefits.

In addition to these general prohibitions, your organization, which is a recipient of financial assistance subject to
the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968,
42 U.S.c. § 3789d(c), must meet two additional requirements:(l) complying with Federal regulations pertaining to
the development oran Equal Employment Opportunity Plan (EEOP), 28 C.F.R. § 42.301~.308, and (2) submitting
to OCR Findings of Discrimination (see 28 C.F.R. §§ 42.205(5) or 31.202(5)).

Complying with the EEOP Requirement

[n accordance with Federal regulations, and Assurance No.6 in the Standard Assurances, your organization must
comply with the following EEOP reporting requirements:

[fyour organization has received an award for $500,000 or more and has 50 or more employees (counting both
full- and part-time employees but excluding political appointees), then it has to prepare an BEOP and submit it to
OCR for review within 60 days from the date ofthis letter. For assistance in developing an EEOP, please
consult OCR's website at http://www.ojp.usdoj.gov/ocr/. You may also request technical assistance from an EEOP
specialist at OCR by dialing (202) 616~3208.

If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your
organization still has to prepare an EEOP, but it does not have submit the EEOP to OCR for review. Instead, your
organization has to maintain the EEOP on file and make it available for review on request. In addition, your
organization has to complete Section B ofthe enclosed Certification Form and return it to OCR.

If your organization received an award for less than $25,000; or if your organization has less than 50 employees,
regardless of the amount of the award; or if your organization is a medical institution, educational institution,
nonprofit organization or [ndian tribe, then your organization is exempt from the EEOP requirement. However,
your organization must complete Section A of the enclosed Certification Form and return it to OCR.
                                                                               42




Submitting Findings of Discrimination

In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of
discrimination against your organization after a due process hearing, on the ground efrace, COIOf, religion,
national origin, or sex, your organization must submit a copy of the finding to OCR for review.

Providing Services to Limited English Proficiency (LEP) Individuals

In accordance with recent Department of Justice Guidance pertaining to Title VII of the Civil Rights Act of 1964,
42 U.S.c. § 2000d, recipients of Ferlera! financial assistance must take reasonable steps to provide meaningful
access to their programs and activities for persons with limited English proficiency (LEP). For more information
onlhc civil rights responsibilities that recipients have in providing language services to LEP individuals, please
sec the website www.lep.gov.

Ensuring the Compliance of Subrecipients

I f your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also
comply with all of the applicable Federal civil rights laws, including the requirements pertaining to developing
and submitting an EEOP, reporting Findings of Discrimination, and providing language services to LEP persons.
State agencies that make subawards must have in place standard grant assurances and review procedures to
demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.

Enforcing Civil Rights Laws

All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant
award, or the number of employees in the workforce, are subject to the prohibitions against unlawful
discrimination. Accordingly, OCR investigates recipients that are the subject of discrimination complaints from
both individuals and groups. In addition, based on regulatory criteria, OCR selects a number of recipients each
year for compliance reviews, audits that require recipients to submit data showing that they are providing
services equitably to all segments of their service population and that their employment practices meet equal
employment opportunity standards.

Ensuring Equal Treatment for      Faith~Based Organizations


The Department of Justice has published a regulation specifically pertaining to the funding of faitb~based
organizations. In general, the regulation, 28 C.F.R. part 38, requires State Administering Agencies to treat these
organizations the same as any other applicant or recipient. The regulation prohibits State Administering
Agencies from making award or grant administration decisions on the basis of an organization's religious
character or affiliation, religious name, or the religious composition of its board of directors.

The regulation also prohibits faith-based organizations from using direct financial assistance from the
Department of Justice to fund inherently religious activities. While faith-based organizations can engage in
non-funded inherently religious activities, they must be held separately from the Department of Justice funded
program, and customers or beneficiaries cannot be compelled to participate in them. The Equal Treatment
Regulation also makes clear that organizations participating in programs directly funded by the Department of
Justice are not permitted to discriminate in the provision of services on the basis ofa beneficiary's religion. For
more information on the regulation, please see OCR's website at http://www.ojp.usdoj.gov/ocr/ettbo.htm.




                                               .,
                                                                                 43




State Administering Agencies and faith-based organizations should also note that the Safe Streets Act, as
amended; the Victims of Crime Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as
amended, contain prohibitions against discrimination on the basis of religion in employment. These employment
provisions have been specifically incorporated into 28 C.F.R. Part 38.1(1) and 38.2(1). Consequently, in many
circumstances, it would be impennissible for faith-based organizations seeking or receiving funding authorized
by these statutes to have policies or practices that condition hiring and other employment-related decisions on the
religion of applicants or employees. Programs subject to these nondiscrimination provisions may be found on
OCR's website at http://www.ojp.usdoj.gov/ocr/. Questions about the regulation or the statutes that prohibit
discrimination in employment may be directed to this Office.

If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding,
please call OCR at (202) 307~0690 or visit our website at hUp:llwww.ojp.usdoj.gov/ocr/.


                                                 Sincerely,




                                                Michael L. Alston
                                                Director


cc: Grant Manager
    Financial Analyst




                     "
                                                                                                         44



                                  Department of Justice
                                  Office of Justice Programs
                                                                                                                                                PAGE I           OF 5
                                  National Institute of Justice                             Cooperative Agreement



    J. RECIPIENT NAME AND ADDRESS (Including Zip Code)                             4. AWARD NUMBER:           200S·DA-BX-K042

      Dallas Cuullly
      411 Elm Street                                                               5. PROJECT PERIOD: FROM                 10/0112005    TO    09/3on006
      Dallas. TX 75202
                                                                                      BUDGET PERlOD: FROM                  1010112005    TO    0913012006

                                                                                   6. AWARD DATE           0911912005                   7. ACTION

~GRANTEE lRSNENDOR NO.                                                             8. SUPPLEMENT NUMBER                                                Initial

I     756000905                                                                       00

                                                                                   9. PREVIOUS A WARD AMOUNT                                               so
i
iJ:"PROJECT TITLE                                                                  10. AMOUNT OF THIS AWARD                                      S 372,193
    DNA Capaciiy Enhancement Progl<lrn FY200S • Southwestern Institute
I   of Forensic Sciences                                                           11. TOTAL AWARD                                               5372,193


:   12.SPEC\ALCOND1TION$

      THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET fORTH
I     ON THEATIACHED PAGE(S).



~;;~~~~~;~            AUTHORITY FOR GRANT
(   13'1~hiSproject's supported under Consolidated Appropriations Act 2005, Pub. L. No. 108-447, div. B. tit. I, 118 Stat. 2809, 2853, 2865 (NtJ DNA
I     lnitative)




I".    METHODOFPAYMENT
      PAPRS



                                AGENCY APPROVAL                                                                 GRANTEE ACCEPTANCE

    16. TYPED NAME AND TITLE OF APPROVING OFFICIAL                                 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL

      Regina B. Scbofield                                                               Margaret Keliher
                                                                                        Judge
      A,sislant Attorney General




    17. SIGNATURE OF APPROVING OFFICIAL                                            19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL                           19A. DATE




                                                                       AGENCY USE ONLY
    10. ACCOUNTING CLASSIFICATION CODES                                             21. DAOSSOOO1S
    FISCAL FUND            BUD.            DIY.
     YEAR CODE             ACT.    OFC.    REG.     SUB.    POMS     AMOUNT

      .\       B           DA      60      00       00               372193




OlP FORM 4000/2 (REV. S-87) PREVIOUS EDlTIONS ARE OBSOLETE.




OlP FORM 4000/2 (REV. 4·88)
                                                                                       45




                              Department of Justice
                              Office of Justice Programs              AWARD CONTINUATION
                              National Institute of                                 SHEET                              PAGE   2 OF 5
                              Justice                                    Cooperative Agreement



 PROJECT NUMBER        2005-DA-BX-K042                           AWARD DATE         09/19noos


                                                       SPECIAL CONDITIONS
          I,   The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
               ORice of Justice Programs (OIP) Financial Guide.

          2.   The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
               required to submit onc pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
               violation of its Certified Assurances and may result in suspension or tennination of funding, until such time as the
               redpient is in compliance.

          3.   The recipient agrees to comply with the organizational audit requirements ofOMB Circular A~133, Audits of States,
               Local Governments, and Non-Profit Organizations, as further described in the current edition of the OlP Financial
               Guide, Chapter 19.

          4.   Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
               enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
               express prior written approval of OlP.

          5.   Quality assurance

               The Recipient shall ensure that each government~owned laboratory that will receive funding under this award either (1)
               is accredited by a nonprofit professional association actively involved in forensic science that is nationally -recognized
               within the forensic science community (e.g., American Society of Crime Laboratory DirectorslLaboratory Accreditation
               Board (ASCLD/LAB), or Forensic Quality Services (FQS», (2) undergoes external audits, not less than once every 2
               years, that demonstrate compliance with DNA Quality Assurance Standards established by the Director of the Federal
               Bureau of Investigation (FBI), or (3) will undergo an external audit to seek to demonstrate compliance with the DNA
               Quality Assurance Standards established by the Director of the FBI by the end oftbe award period, September 30,
               2006; with the intent of seeking accreditation within 2 years of the date of this award.

               The Recipient agrees to notify NlJ immediately upon any change in the accreditation or certification status of its
               forensic science laboratory.

          6,   No research; nonsupplanting of State or local funds

               The Recipient shall ensure that none of the funds provided under this award are used for research or statistical projects
               or activities as defined by 28 CFR Part 22 or for research as defmed by 28 CFR Part 46. Any questions concerning
               this provision should be dirccted to the Nil Program Manager for the award.

               The Recipient shall ensure that Federal funds made available through this award will not supplant State or local funds,
               but instead will be used to increase the amount of funds that would, in the absence of Federal funds, be available from
               State or local sources for activities funded through this award.

               Thc Recipient agrees to notify NIl immediately if the Recipient receives new State or local funding for any of the           "
               purposes included in the approved application for this award.




OJP FORM 4000/2 (REV. 4-88)
                                                                                       46




                              Department of Justice
                              Office of Justice Programs              . AWARD CONTINUATION
                            National Institute of                                    SHEET                               PAGE   3 OF 5

                            Justice                                        Cooperative Agreement



 PROJECT NUMBER         2005-DA-BX-K042                            AWARD DATE         09f191200S


                                                       SPECIAL CONDITIONS
          7.    (A) Quarterly performance metric reports

                The Recipient agrees to submit quarterly performance metric reports. These reports will be submitted within 45 days
                after the end of the calendar quarter. The reports shan be submitted on-line through the Office of Justice Programs
                Grants Management System. The reports should contain information regarding changes during tbe reporting quarter in
                (I) the number of days between submission of a DNA sample to a lab and the delivery of the tcst results to the
                requesting agency, and (2) the number of DNA samples analyzed per analyst

                (8) Final Report - DNA Capacity Enhancement

                The Recipient shall submit a report within 120 days of the end of the award period that, at a minimum, (I) includes a
                summary and assessment of the program carried out with the Fiscal Year 2005 award, citing the improvement in DNA
                analysis capacity and infrastructure as a result of the Fiscal Year 2005 award, (2) cites information on the reduction in
                the average number of days between submission of DNA samples to the laboratory and delivery of the test results to the
                requesting agency, and (3) cites information on the increase in the DNA analysis throughput of the laboratory. The
                Recipient shall ensure that all data and information necessary for the report are collected throughout the award period.

          8.    The recipient agrees to submit quarterly financial reports on Standard Form SF 269A. These reports will be submitted
                within 45 days after the end of the calendar quarter, and a final report is due 120 days following the end of the award
                period. The reports can be filed online through the Internet at: https://grants.ojp.usdoj.gov/.

          9.    The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end
                of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted
                online through the Office for Justice Programs Grants Management System.

         10.     Due to the substantial Federal involvement contemplated in completion of this project, the National Institute ofJustice
                (NU) has elected to enter into a Cooperative Agreement rather than a Grant. This decision is based on NU's ongoing
                responsibility to assist and coordinate projects that deal with DNA analysis and capacity enhancement. NIl will
                provide input and re-direction to the program, as needed, in consultation with the Recipient, and will actively monitor
                the project by methods including but not limited to ongoing contact with the Recipient. In meeting programmatic
                responsibilities, NIl and the Recipient will be guided by the following principles: Responsibility for the day~to--day
                operations of this project rests with the Recipient in implementation of the Recipient's approved proposal, the
                Recipient's budget (as approved by OJP and NIJ), and the terms and conditions specified in this award. Responsibility
                 for general oversight and redirection of the project, if necessary, rests with NIJ. In addition to its programmatic
                reporting requirements, the Recipient agrees to provide necessary infonnation as requested by OJP and NIJ. These
                infonnation requests may include, but are not limited to specifie submissions related to: performance, including
                measurement of project outputs/outcomes; meeting perfonnanee specifications; developmental decision points; changes
                in project scope or personnel; budget modifications and/or coordination of related projects.

         11 .   The recipient agree"1\ to cooperate with any assessments, national evaluation efforts, or information or data collection
                requests, including, but not limited to, the provision of any infonnation required for the assessment or evaluation of any
                activities within this project.




OlP FORM 4000/2 (REV. 4·88)
                                                                                         47



                              Department of Justice
                              Office of JustiCe Programs               . AWARD CONTINUATION
                          National Institute of                                SHEET                                     PAGE 4 OF 5
                          Justice                                           Cooperative Agreement



 PROJECT NUMBER        2005·DA·BX-K042                               AWARD DATE        09/1912005


                                                       SPECIAL CONDITIONS
         12.   The Recipient agrees to comply with all     Federa~   State, and local environmental laws and regulations applicable to the
               development and implementation of the activities to be funded under this award. Environmental Assessment (EA): The
               Recipient agrees and understands that funded activities may require the preparation of an environmental assessment
               (EA) as defined by the Council on Environmental Quality's Regulations for implementing the Procedural Provisions of
               the National Environmental PoHcy Act (NEPA), found at 40 CFR Part 1500. An EA is a concise public document that
               briefly provides sufficient analysis for determining whether to prepare an environmental impact statement (EIS) or a
               finding of no significant impact for the proposed activity. lfin completing an EA for a proposed activity, potential
               adverse environmental impacts are identified, the EA will serve as a vehicle for developing either alternative
               approaches or mitigation measures for avoiding or reducing the identified adverse environmental impacts.
               Modifications: Throughout the term of this award, the Recipient agrees that for any activity that is the subject of a
               completed Environmental Assessment (EA), it will inform NIl of (1) any change(s) that it is considering making to the
               prcviously assessed activity; (2) any changed circumstances, such as a change in the project site's conditions; or (3) any
               significant new information. The Recipient will not implement a proposed change until NU, with the assistance of the
               Recipient, has dctermined whether the proposed change will require additional review under NEPA, Likewise, in the
               case of new circumstances or information arising, NU, with the assistance of the Recipient, will determine if any
               additional environmental impact analysis is necessary. The approval will not be unreasonably withheld as long as any
               requested modification(s) is consistent with eligible program purposes and found acceptable under an NIl conducted
               environmental impact review process,

         13.   To assist in information sharing, the grantee shall provide the grant manager with a copy of aU interim and final reports
               and proposed publications (including those prepared for conferences and other presentation) reSUlting from this
               agreement. Submission of such materials prior to or simultaneous with their public release aids NI1 in responding to
               any inquiries that may arise. Any publications (written, visual, or sound) - excluding press releases and newsletters-
               whether published at the grantee's or government's expense, shall contain the following statement: This project was
               supported by Award No.                      awarded by the National Institute of Justice, Office of Justice Programs, US
               Department of Justice. The opinions, findings, and conclusions or recommendations expressed in this
               pUblication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the Department of
               Justice.

               NIJ defines publications as any planned, written, visual or sound material substantively based on the project, formally
               prepared by the grant recipient for dissemination to the public.

         14.   Recipient acknowledges that the Office of Justice Programs reserves a royalty-free, non-exclusive, and irrevocable
               license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: (1) the
               copyright in any work developed under an award or subaward; and (2) any rights of copyright to which a recipient or
               subrecipient purchases ownership with Federal support.

               Recipient acknowledges that the Office ofJustice Programs bas the right to (1) obtain, reproduce, publish, or otherwise
               use the data first produced under an award; aod (2) authorize others to receive, reproduce, publish, or otherwise use
         .:    such data for Federal purposes.

        15.    The Recipient agrees not to obligate. expend, or draw down any funds under this cooperative agreement, unless prior
               written approval has been granted, until any funds remaining under any previous award from NIJ for DNA capacity
               enhancement either have been expended by the Recipient for authorized purposes ordeobligated by NU and OIP.

        16.    Pursuant to 28 C.P.R. Part 18, OJP may suspend or terminate funding under this award, at any time before the
               completion of the project funded by this award, for the recipient's failure to comply with these special conditions or
               with the projects goals, plans and methodology set forth in the approved application. The recipient will be unable to
               draw down funds until OIP detennines that the recipient is in compliance.




OJP FORM 400012 (REV. 4-88)




 ,,
                                                                                    48




                              Department of Justice
                              Office of JustiCe Programs            AWARD CONTL'lUATION
                              National Institute of                              SHEET                             PAGE 5 OF S
                              Justice                                 Cooperative Agreement



  PROJECT NUMBER        2005_DA·BX_K042                        AWARD DATE        09/1912005


                                                       SPECIAL CONDITIONS
         17.   The recipient agrees not to obligate, expend, or draw down any funds until the program office has verified that the
               recipient has submitted all necessary documentation required to comply with the Department of Justice Procedures fur
               Implementing the National Environmental Policy Act found at 28 CFR Part 61 and a Grant Adjustment Notice has been
               issued removing this condition.




                                                                                                                                      .,




OJ? FORM 400012 (REV. 4-88)
                                                                             49




                                                   Department of Justice
                                                   Office of Justice Programs

                                                   National Institute ofJustice



                                                    Washing/Qn, D.C. 10531



Memorandum To: Official Grant File


From:                Cheryl Crawford-Watson, NIJ NEPA Coordinator


Subject:             Environmental Assessment for Dallas County



The Recipient agrees to comply with all Federal, State, and local environmental laws and regulations
applicable to the development and implementation of the activities to be funded under this award.
Environmental Assessment (EA): The Recipient agrees and understands that funded activities may
require the preparation of an environmental assessment (EA) as defined by the Council on Environmental
Quality's Regulations for implementing the Procedural Provisions of the National Environmental Policy
Act (NEPA), found at 40 CFR Part 1500. An EA is a concise public document that briefly provides
sufficient analysis for determining whether to prepare an environmental impact statement (EIS) or a
finding of no significant impact for the proposed activity. If in completing an EA for a proposed activity.
potential adverse environmental impacts are identified, the EA will serve as a vehicle for developing
either alternative approaches or mitigation measures for avoiding or reducing the identified adverse
environmental impacts. Modifications: Throughout the term ofthis award, the Recipient agrees that for
any activity that is the subject of a completed Environmental Assessment (EA), it will infonn NIJ of (l)
any change(s) that it is considering making to the previously assessed activity; (2) any changed
circumstances, such as a change in the project site's conditions; or (3) any significant new information.
The Recipient will not implement a proposed change until NIJ, with the assistance of the Recipient, has
determined whether the proposed change will require additional review under NEPA. Likewise, in the
case of new circumstances or information arising, Nil. with the assistance of the Recipient, will
determine if any additional environmental impact analysis is necessary. The approval will not be
unreasonably withheld as long as any requested modification(s) is consistent with eligible program
ptlfposes ,and found acceptable under an NIJ conducted environmental impact review process.




                                                                                                              ...
                                                                                                  50

                                                                                                                           -<



                                                    Dcparbnent ofJustice
                                                                                             GRANT MANAGER'S MEMORANDUM, PT. I:
     I                                           Office ofJustice Programs
                                                                                                     PROJECT SUMMARY
                                         National Institute of Justice                                           Cooperative Agreement
                                                                                           PROJECT NUMBER
     1                                                                                                                                               PAGE 1 O. 1
     ,                                                                                     200S-DA-BX-K042


     !   This project is supported underConsolidiltcd Appropriations Act2ooS, Pub. L. No. I08-447,div. B, tit I, 118 Stat 2809, 2853, 2865 (NIJ DNA Initative)
     ,




     I
          STAFF CONTACT (Name & telephone number)                                          2. PROJECT DIRECTOR (Name, address & telephone number)
     I J. Natalie Lu                                                                         Timothy Sliter
     I (202) 616-5209                                                                        Chiefof Physical Evidence
                                                                                             5230 Medical Center Dr.
     I                                                                                       Dallas, TX 75235-7110
     1                                                                                       (214) 920·5980
     i


     i 3a. TITLE OF THE PROGRAM                                                                                                 3b. POMS CODE (SEE INSTRUCTIONS
                                                                                                                                  ON REVERSE)
     I DNA Capacity Enhancement Program




                                                                                            ..-
         4. TITLE OF PROJECT


     ~:::-._--'--_._
         5 NAME' & ADDRESS OF GRANTEE                                                     6 NAME & ADRESS OF SUBGRANTEE

            Dallas County
            411 Elm Street
             Dallas, TX 75202
     I
     h.    PROGRAM PERIOD                                                                 8. BUDGET PERIOD


     I
     1
             FROM:              10/0112005         TO: 09/3012006                              FROM:             1010112005          TO:    09/3012006

     I
     : 9. AMOUNT OF AWARD                                                                 10. DATE OF AWARD
              $ 372,193                                                                          09/1912005


                                                                                          12. SECOND YEAR'S BUDGET AMOUNT
     I II. SECOND YEAR'S BUDGET
     l
     I   13. THIRD YEAR'S BUDGET PERIOD                                                   14. THIRD YEAR'S BUDGET AMOUNT


                                 '.'
         15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
           Funds arc to bc used by States and units oflocal government with existing crime laboratories that conduct DNA analysis to improve laboratory
           infrastrucrurc and analysis capacity so that DNA samples can be processed efficiently and cost effectively. These improvements are critical to
           prcventing futurc DNA backlogs and to helping the criminal justice system use the full potential of DNA technology.

           ncalncf




         OJP FORM 4000/2 (REV, 4-88)




,,
                                                                                     51




                                                                  Department of Justice

                                                                  Office of Justice Programs




    "Office of the Assistant Attorney General                      Washington, D.C. 20531


    September 19, 2005

    The Honorable Margaret Keliher
    Da llas County
    4\ I Elm Street
    Dallas, TX 75202

    Dcaf Judge Ke1ihcr:

    On behalf of Attorney General Alberto Gonzales, it is my pleasure to inform you that the Office ofJustice Programs has
    approved your application for funding under the Forensic Casework DNA Backlog Reduction Program in the amount of
    $288,660 for Dallas County. This funding is for the project titled "Forensic Casework DNA Backlog Reduction Program."
    Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
    financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
    audit findings, and the maintenance of a minimum level of cash.-on~band. Should you not adhere to these requirements, you
    will be in violation of the terms of this agreement and the award win be subject to tennination for cause or other administrative
    action as appropriate.

    If you have questions regarding this award, please contact:

            Program Questions, Natalie Lu, Program Manager at (202) 616~5209; and

            Financial Questions, the Office of the Comptroller, Customer Service Center (CSC) at
            (800) 458~0786, or you may contact the CSC at ask.oc@usdoj.gov.

    Congratulations, and we look forward to working with you.

    Sincerely,




    Regina B. Schofield
    Assistant Attorney General



    Enclosures




"


                                      •
                                                                              52




                                                             Department of Justice
                                                             Office of Justice Programs
                                                             Office for Civil Rights

                                                             Washington, D,C. 20531

September 19,2005


The Honorable Margaret Keliher
Dallas County
411 Elm Street
Dallas, TX 75202

Dear Judge Kelihcr:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt
of Federal funding to compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of
Justice Programs (OlP), V,S. Department of Justice is responsible for ensuring that recipients offinancia\ aid
from DJP, its component offices and bureaus, the Office on Violence Against Women (OVW), and the Office
of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that
comc with Justice Department funding.

As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,
color, national origin, religion, sex, or disability in funded programs or activities, not only in respect to
employment practices but also in the delivery of services or benefits. Federal law also prohibits funded programs
or activities from discriminating on the basis of age in the delivery of services or benefits.

In addition to these general prohibitions, your organization, which is a recipient of financial assistance subject to
the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968,
42 U.S.c. § 3789d(c), must meet two additional requirements:(l) complying with Federal regulations pertaining to
the development of an Equal Employment Opportunity Plan (BEOP), 28 C.F.R § 42.301-.308, and (2) submitting
to OCR Findings of Discrimination (see28 C.F.R §§ 42.205(5) or 31.202(5».

Complying with the EEOP Requirement

In accordance with Federal regulations, and Assurance No.6 in the Standard Assurances, your organization must
l.:omply with the following EEOP reporting requirements:

If your organization has received an award for $500,000 or more and bas 50 or more employees (counting both
full- and part-time employees but excluding political appointees), then it has to prepare an EEOP and submit it to
OCR for review within 60 days from the date of this letter. For assistance in developing an EEOP, please
consult OCR's website at http://www.ojp.usdoj.gov/ocr/. You may also request technical assistance from an EEOP
specialist at OCR by dialing (202) 616~3208.

If your organization received an award between $25,000 and $500,000 and bas 50 or more employees, your
organization still has to prepare an BEOP, but it does not have submit the EEOP to OCR for review. Instead, your
organization has to maintain the EEOP on file and make it available for review on request. In addition, your
organization has to complete Section B of the enclosed Certification Form and return it to OCR

If your organization received an award for less than $25,000; or if your organization has less than 50 employees,
                                                                                                                        .,
regardless of the amount of the award; or if your organization is a medical institution, educational institution,
nonprofit organization or Indian tribe, then your organization is exempt from the BEOP requirement. However,
your organization must complete Section A of the enclosed Certification Fonn and return it to OCR.
                                                                              53




Submitting Findings of Discrimination

In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of
discrimination against your organization after a due process hearing, on the ground afrace, color, religion,
national origin, or sex, your organization must submit a copy afthe finding to OCR for review.

Providing Services to Limited English Proficiency (LEP) Individuals

In accordance with recent Department ofJustice Guidance pertaining to Title VII of the Civil Rights Act of 1964,
42 U.s.c. § 2000d, recipients of Federal financial assistance must take reasonable steps to provide meaningful
access to their programs and activities for persons with limited English proficiency (LEP). For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please
sec the website wwwJcp.gov.

Ensuring the Compliance or Subrecipients

If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also
comply with all orthe applicable Federal civil rights laws, including the requirements pertaining to developing
and submitting an EEOP, reporting Findings of Discrimination, and providing language services to LEP persons.
State agencies that make subawards must have in place standard grant assurances and review procedures to
demonstrate that they are effectively monitoring the civil rigbts compliance of subrecipients.

Enforcing Civil Rights Laws

All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant
award, or the number of employees in the workforce, are subject to the prohibitions against unlawful
discrimination. Accordingly, OCR investigates recipients that are the subject of discrimination complaints from
both individuals and groups. In addition, based on regulatory criteria, OCR selects a number of recipients each
year for compliance reviews, audits that require recipients to submit data showing that they are providing
services equitably to aU segments of their service population and that their employment practices meet equal
employment opportUnity standards.

Ensuring Equal Treatment for      Faitb~Based Organizations


The Department of Justice has published a regulation specifically pertaining to the funding of faith-based
organizations. In general, the regulation, 28 C.F.R part 38, requires State Administering Agencies to treat these
organizations the same as any other applicant or recipient. The regulation prohibits State Administering
Agencies from making award or grant administration decisions on the basis ofan organization's religious
character or affiliation, religious name, or the religious composition of its board of directors.

Thc regulation also prohibits faith-based organizations from using direct financial assistance from the
Department of Justice to fund inherently religious activities. While faith*based organizations can engage in
non· funded inherently religious activities, they must be held separately from the Department of Justice funded
program, and customers or beneficiaries cannot be compelled to participate in them. The Equal Treatment
Regulation also makes clear that organizations participating in programs directly funded by the Department of
Justice arc not pcnnitted to discriminate in the provision of services on the basis ofa beneficiary's religion. For
more information on the regulation, please see OCR's website at http://www.ojp.usdoj.govfocrfetfbo.htm.




                                                                                                                       '.'




                                                                     •                                                       .'
                                                                                 54




State Administering Agencies and faith-based organizations should also note that the Safe Streets Act, as
amended; the Victims of Crime Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as
amended. contain prohibitions against discrimination on the basis of religion in employment. These employment
provisions have been specifically incorporated into 28 C.F.R. Part 38.1(f) and 38.2(f). Consequently, in many
circumstances, it would be impermissible for fuith-based organizations seeking or receiving funding authorized
by these statutes to have policies or practices that condition hiring and other employment-related decisions on the
religion ofappJicants or employees. Programs subject to these nondiscrimination provisions may be found on
OCR's website at hap://www.ojp.usdoj.gov/ocr/. Questions about the regulation or the statutes that prohibit
discrimination in employment may be directed to this Office.

{fwe can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding,
please call OCR at (202) 307-0690 or visit our website at http://www.ojp.usdoj.gov/ocr/.



                                                 Sincerely,




                                                Michael L. Alston
                                                Director


cc: Grant Manager
     Financial Analyst




        .,
                                                                                                                55



---------------,---------,--------,
                                Department of Justice
                                Office of Justic~ Programs
                                                                                                                                                      PAGE I        OF 5
                                National Institute of Justice                                   Cooperative Agreement



      RECIPIENT NAME AND ADDRESS (Including Zip Code)                               4. AWARD NUMBER;                   200S-DN-BX·KI21

      Dall';s County
      411 Elm Street                                                                S. PROJECT PERIOD: FROM                         1010112005   TO   09/3012006
      Dallas. TX 75202
                                                                                       BUDGET PERIOD: FROM                          \0/0112005   TO   09/3012006


f-                                                                             --+~.-A-W....__A-RD-D~A-T-E....__-09-I-l-912-0_0_'         -17. ACTION
    lAo GRANTEE lRSNENDOR NO.                                                       8. SUPPLEMENT NUMBER                                                  Initial
      756000905                                                                        00

                                                                                    9. PREVIOUS AWARD AMOUNT                                                  so
    3. PROJECT TITLE                                                                10. AMQUNTOF THiS AWARD                                            $ 288,660
  Forensic Casework DNA Backlog Reduction Program FY2005.
i Southwestem Institute of Forensic Sciences                                        11. TOTAL AWARD                                                    S 288,660


    12. SPECIAL CONDITiONS
      THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
      ON THE ATTACHED PAGE(S).




    13, STATUTORY AUTHORITY FOR GRANT

      This project is supported under Consolidated Appropriations Act 2005, Pub. L. No. 108-447, diY, B, til I, 118 Stat. 2809, 2853, 2865 (NlJ DNA
      Initative)



I"    METHODD·-f-P-A-Y-M-E-N-T--------------------~--------                                                                                      -------

,     PAPRS



                              AGENCY APPROVAL                                                                            GRANTEE ACCEPTANCE

    16. TYPED NAME AND TITLE OF APPROVING OFFIClAL                                  18. TYPED NAME AND TITLE OF AtrrHORlZED GRANTEE OFFICIAL

      Regina B. Schofield                                                                 Margaret Keliher
                                                                                          Judge
      Assistant Anomey General




    17. SIGNATURE OF APPROVING OFFICIAL                                             19, SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL                            19A. DATE




                                                                       AGENCY USE ONLY

    20. ACCOUNTING CLASSIFICATION CODES                                              21. DN05S00189
    FISCAL FUND          BUD.             DlV.
     YEAR CODE           ACT.    OFC.     REG.      SUB.   POMS AMOUNT

      x        B'        DN               00                         23866()




OJP FORM 400()12 (REV, 5_37) PREVIOUS EDITIONS ARE OBSOLETE.




OJ? FORM 4000/2 (REV. 4-83)
                                                                                      56




                              Department of Justice
                              Office of Justice Programs               AWARD CONTINUATION
                              National Institute of                          SHEET                                      PAGE 2 OF S
                              Justice                                     Cooperative Agreement



  PROJECT NUMBER       2005_DN_BX_K!2!                            AWARD DATE         09/1912005


                                                       SPECIAL CONDITIONS
          I.   The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
               Office of Justice Programs (DlP) Financial Guide.

          2.   The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
               required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
               violation of its Certified Assurances and may result in suspension or lennination of funding, until such time as the
               recipient is in compliance.

          3.   The recipient agrees to comply with the organizational audit requirements ofOMB Circular A-l33, Audits of States,
               Local Governments, and Non-Profit Organizations, as further described in the current edition of the OJP Financial
               Guide, Chapter 19.

          4,   Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support oftbe
               enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
               express prior written approval ofOJP.

          5.   Privacy; quality assurance; CODIS

               The Recipient shall ensure that each DNA analysis conducted under this award is maintained in accordance with the
               privacy requirements, and restrictions on disclosure described in 42 u.s.c. section 14132(b)(3).

               The Recipient shall ensure that all DNA analyses conducted with funding under this award are performed either (1) by
               a government~owned laboratory that is accredited or currently undergoes external audits not less than once every two
               years that demonstrate compliance with DNA Quality Assurance Standards established by the Director of the FBI, or
               (2) through an accredited fee~foNervice vendor. Accreditation must be by a nonprofit professional association
               actively involved in forensic science that is nationally recognized within the forensic science community, such as the
               American Society of Crime Laboratory DirectorslLaboratory Accreditation Board (ASCLDILAB) or the Forensic
               Quality Services (FQS).

               The Recipient agrees that all key personnel shall meet al1 applicable qualifications required for their positions as
               outlined in the National DNA Quality Assurance Standards issued by the FBt

               The Recipient agrees to notify NU immediately upon any change in the accreditation or certification status of its
               forensic science laboratory.

               The Recipient shaH ensure that all eligible forensic DNA profiles obtained with funding under this award will be
               submitted for inclusion in CODIS, and NDIS when applicable.




OJP FORM 4000f2 (REV. 4·88)
                                                                                      57



                                DepartrnentofJustice
                                office of Justice Programs             AWARD CONTINUATION
                            National Institute of                            SHEET                                     PAGE    3 OF 5

                            Justice                                       Cooperative Agreement



  I'ROJE;(T NUMBER       2005_DN_BX_KI21                           AWARD DATE       09/1912005


                                                         SPECIAL CONDITIONS
           6.   (A) No research; nonsupplanting of State or local funds

                The Recipient shall ensure that none ofllie funds provided under this award are used for research or statistical projects
                or activities as defined by 28 CFR Part 22 or for research as defined by 28 CFRPart 46. Any questions concerning
                this provision should be directed to the NIJ Program Manager for the award.

                The Recipient shall ensure that Federal funds made available through this award will not supplant State or local funds,
                but instead will be used to increase the amount of funds that would, in the absence of Federal funds, be available from
                State or local sources for activities funded through this award.

                The Recipient agrees to notifY NU immediately if the Recipient receives new State or local funding for any of the
                purposes included in the approved application for this award.

                (B) Changes in caseload estimates

                The Recipient agrees to notifY NU immediately upon any significant reduction in the Recipient's estimate of the
                number of forensic cases (offenses of forcible rape, murder and non-negligent manslaughter, and kidnapping) that will
                be analyzed within twelve months using the funds provided under this fiscal year 2005 award, above and beyond those
                that will be analyzed using funds from other sources.

           7.   (A) Quarterly performance metric reports

                The Recipient agrees to submit quarterly performance metric reports. These reports will be submitted within 45 days
                after the end of the calendar quarter. The reports shall be submitted on-tine through the Office of Justice Programs
                Grants Management System. The reports should contain information regarding the number of cases amllyzed and
                uploaded into COOlS, and NDiS when applicable, during the designated quarter.

                (B) Final Report - DNA Forensic Casework

                The Recipient shall submit a report within 120 days of the end of the award period that, at a minimum, (1) includes a
                summary and assessment of the program carried out with the funds made available under this fiscal year 2005 award,
                (2) cites the number of additional forensic cases that were analyzed and the reduction in the casework DNA analysis
                backlog as a result of the fiscal year 2005 award, and (3) cites the number of additional casework DNA profiles
                uploaded to COOlS, and NDIS when applicable, as a result of the fiscal year 2005 award. The Recipient shall ensure
                that all data and infonnation necessary for the report are collected throughout the award period.

           8,   The recipient agrees to submit quarterly financial reports on Standard Form SF 269A. These reports will be submitted
                within 45 days after the end of the calendar quarter, and a fmal report is due 120 days following the end of the award
                period. The reports can be filed on line·through the Internet at: https:/Igrants.ojp.usdoj.gov/.

          9.    The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end
                of the reporting periods, which are June 30 and December 31, for the life oftbe award. These reports will be submitted
                online through the Office'for Justice Programs Grants Management System.




       .
OJP FOR...1400OJ2 (REV. 4-88)
                                                                                                58



                                        Department of Justice
                                        Office of Justice Programs                AWARD CONTINUATION
                                        National Institute of                                  SHEET                               PAGE 4 OF 5
                                        Justice                                      Cooperative Agreement



            PROJECT NUMBER         2005-DN-BX-KI21                           AWARD DATE         09/1912005


                                                                 SPECIAL CONDITIONS
                   10.    Due to the substantial Federal involvement contemplated in completion afthis project, the National Institute of Justice
                          (NIJ) has elected to enter into a Cooperative Agreement rather than a Grant. This decision is based on Nil's ongoing
                          responsibility to assist and coordinate projects that deal with DNA analysis and capacity enhancement. NIl will
                          provide input and re-direction to the program, as needed, in consultation with the Recipient, and will actively monitor
                          the project by methods including but not limited to ongoing contact with the Recipient. In meeting programmatic
                          responsibilities, NIl and the Recipient will be guided by the following principles: Responsibility for the day~to~day
                          operations of this project rests with the R~ipient in implementation of the Recipient's approved proposal, the
                          Recipient's budget (as approved by OJP and NIJ), and the terms and conditions specified in this award. Responsibility
                          for general oversight and redirection of the project, if necessary, rests with NIl. In addition to its programmatic
                          reporting requirements, the Recipient agrees to provide necessary infonnation as requested by OIP and NIl. These
                          information requests may include, but are not limited to specific submissions related to: performance, including
                          measurement of proj~t outputs/outcomes; meeting perfonnance specifications; developmental decision points; changes
                          in project scope or personnel; budget modifications and/or coordination of related projects.

                   11 .   The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
                          requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
                          activities within this project.

                   12.    The Recipicnt agrees to comply with all Federal, State, and local environmental laws and regulations applicable to the
                          devclopment and implementation of the activities to be funded under this award. Environmental Assessment (EA): The
                          Recipient agrees and understands that funded activities may require the preparation of an environmental assessment
                          (EA) as defined by the Council on Environmental Quality's Regulations for implementi.ng the Procedural Provisions of
                          the National Environmental Policy Act (NEPA), found at 40 CFR Part 1500. An EA is a concise public document that
                          briefly provides sufficient analysis for determining whether to prepare an environmental impact statement (ElS) or a
                          finding of no significant impact for the proposed activity. If in completing an EA for a proposed activity, potential
                          adverse environmental impacts are identified, the EA will serve as a vehicle for developing either alternative
                          approaches or mitigation measures for avoiding or reducing the identified adverse environmental impacts.
                          Modifications: Throughout the term of this award, the Recipient agrees that for any activity that is the subject of a
                          completed Environmental Assessment (EA), it will inform NIl of (I) any change(s) that it is considering making to the
                          previously assessed activity; (2) any changed circumstances, such as a change in the project site's conditions; or (3) any
                          significant new infonnation. The Recipient will not implement a proposed change until NU, with the assistance of the
                          Recipient, has determined whether the proposed change will require additional review under NEPA. Likewise, in the
                          case of new circumstances or infonnation arising, NU, with the assistance of the Recipient, wi!! determine ifany
                          additional environmental impact analysis is n~essary. The approval will not be unreasonably withheld as long as any
                          requested modification(s) is consistent with eligible program purposes and found acceptable under an NU conducted
                          environmental impact review process.

                   13.    To assist in information sharing, the grantee shall provide the grant manager with a copy of all interim and final reports
                          and proposed publications (including those prepared for conferences and other presentation) resulting from this
...                       agreement. Submission of such materials prior to or simultaneous with their public release aids NU in responding to
                          any inquiries that may arise. Any publications (written, visual, or sound) ~ excluding press releases and newsletters ~
                          whether published at the grantee's or government's expense, shall contain the following statement: This project was
                          supported by Award No.                      awarded by the National Institute of Justice, Office ofJustice Programs, US
                          Department of Justice. The opinions, findings, and conclusions or recommendations expressed in this
                          public<ltion/progr~m1exhibitionare those of the author(s) and do nOI,recessarily reflect the views of the Department of 4
                          Justice.                                                                •                                            •

                          NlJ defines publications as any planned, written, visual or sound material substantively based on the project, formally
                          prepared by the grant recipient for dissemination to the public.
      I


      l_~_
          OlP FORM 4000/2 (REV, 4-88)
                                                                                    59



                              Department of Justice
                              Office of Justice Programs              AWARD CONTINUATION
                              National Institute of                         SHEET                                     PAGE 5 OF 5
                              Justice                                   Cooperative Agreement



  PROJECT NUMBER        200S-DN·BX-KI21                          AWARD DATE         09/1912005


                                                       SPECIAL CONDITIONS
         14,   Recipient acknowledges that the Office ofJustice Programs reserves a royalty-free, non-exclusive, and irrevocable
               license to reproduce, publish, or otherwise use, and authorize otbers to use, for Federal government purposes: (1) the
               copyright in any work developed under an award or subaward; and (2) any rights of copyright to which a recipient or
               subrccipicnt purchases ownership with Federal support,

               Recipient acknowledges that the Office of Justice Programs has the right to (1) obtain, reproduce, publish, or otherwise
               usc the data first produced under an award; and (2) authorize others to receive, reproduce, publish, or otherwise use
               such data for Federal purposes.

         15.   The Recipient agrees not to obligate, expend, or draw down any funds under this cooperative agreement, unless prior
               written approval has been granted, until any funds remaining under any previous award from NIl for DNA backlog
               reduction (no-suspect and/or forensic casework) either have been expended by the Recipient for authorized purposes or
               deobligated by NIl and OlP.

         16.   Pursuant to 28 C.F.R. Part 18, OlP may suspend or tenninate funding under this award, at any time before the
               completion of the project funded by this award, for the recipient's failure to comply with these special conditions or
               with the projects goals, plans and methodology set forth in the approved application. The recipient will be unable to
               draw down funds until OJP detennines that the recipient is in compliance.

         17.   NEPA special condition text - The recipient agrees not to obligate. expend. or draw down any funds until the program
               office has verified that the recipient has submitted aU necessary documentation required to comply with the Department
               of justice Procedures for Implementing the National Environmental PoHcy Act found at 28 CFR Part 61 and a Grant
               Adjustment Notice has been issued removing this condition.




OJP FORM 4000/2 (REV. 4-88)
                                                                        60




                                                   Department of Justice
                                                   Office of Justice Programs

                                                   National Institute ofJustice



                                                   Washington, D,C. 20531



Memorandum To: Official Grant File


From:                Cheryl Crawford Watsou, NEPA Coordinator


Subject:             Environmental Assessment for Dallas County



The Recipient agrees to comply with all Federal. State, and local environmental laws and regulations
applicable to the development and implementation of the activities to be funded under this award.
Environmental Assessment (EA): The Recipient agrees and understands that funded activities may
require the preparation of an environmental assessment CEA) as defined by the Council on Environmental
Quality's Regulations for implementing the Procedural Provisions of the National Environmental Policy
Act (NEPA), found at 40 CFR Part 1500. An EA is a concise public document that briefly provides
sufficient analysis for ,determining whether to prepare an environmental impact statement (BIS) or a
finding of no significant impact for the proposed activity. If in completing an EA fora proposed activity,
potential adverse environmental impacts are identified, the EAwill serve as a vehicle for developing
either alternative approaches or mitigation measures for avoiding or reducing the identified adverse
environmental impacts. Modifications: Throughout the term of this award, the Recipient agrees that for
any activity that is the subject ofa completed Environmental Assessment (EA), it willinfonnNIJ of(1)
any change(s) that it is considering making to the previously assessed activity; (2) any changed
circumstances, such as a change in the project site's conditions; or (3) any significant new information.
The Recipient will not implement a proposed change until NIJ, with the assistance of the Recipient, has
determined whether the proposed change will require additional review under NEPA. Likewise, in the
case of new circumstances or information arising, NIJ, with the assistance of the Recipient, will
determine if any additional environmental impact analysis is necessary. The approval will not·be
unreasonably withheld as long as any requested modification(s) is consistent with eligible program
purposes and found acceptable under an NIJ conducted environmental impact review process.




                                                                                                             .,
                                                                                                        61




                                                          Department of Justice
I                                                       Office of Justice Programs
                                                                                                  GRANT MANAGER'S MEMORANDUM, PT. I:
                                                                                                          PROJECT SUMMARY
                                                National Institute of Justice                                         Cooperative Agreement
                                                                                                PROJECT NUMBER
                                                                                                                                                         PAGE    l   OF   l
                                                                                                2005~DN·BX·KI21



    -nlis project is supported under Consolidated Appropriations Acl200S, Pub. L. No. 108-447, div. B. tit. I. 118 Stat 2809, 2853, 2865 (NIl DNA Initativc)




I
C----                                                                                           2. PROJECT DIRECTOR (Name, address & telephone number)
        I STAFF CONTACT (Name & telephone number)

                    Natalie Lu                                                                     Timothy Sliter
I                   (202) 616·5209                                                                 Chief of Physical Evidence
                                                                                                   5230 Medical Center Dr.
I                                                                                                  Dallas, TX 75235·1110
                                                                                                   (214) 920-5980
I

        3a. TITLE OF THE PROGRAM                                                                                                   3b. POMS CODE (SEE INSTRUCTIONS
                                                                                                                                       ON REVERSE)
        Forensic Casework Backlog Reduction Program


    .~      ..
        4. TITLE OF PROJECT

                    Forensic Casework DNA Backlog Reduction Program FYlOOS· Southwestern Institute ofForensic Sciences



        5. NAME &ADDRESS OF GRANTEE                                                             6. NAME & ADRESS OF SUBGRANTEE

                     Dallas County
                     411 Elm Street
                     Dallas, TX 75202


        7. PROGRAM PERIOD                                                                       8. BUDGET PERJOO

                     FROM:              IOfOl12005        TO; 09/3012006                            FROM:             1010112005          TO; 0913012006


        9. AMOUNT OF AWARD                                                                      10. DATE OF AWARD

                       S 288,660                                                                        0911912005


        II. SECOND YEAR'S BUDGET                                                                12. SECOND YEAR'S BUDGET AMOUNT


,
        13. THIRD YEAR'S BUDGET PERIOD                                                          14. THIRD YEAR'S BUDGET AMOUNT

                                                                                                                                   .,
        !5. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
                    The Forensic Casework DNA Backlog Reduction Program provides formula funding to State and units oflocal government with existing crime
                    laboratories thar conduct DNA analysis. The funds are to be used to analyze backlogged forensic DNA casework samples from sexual assaults,
                                                                                                    ,
                    homicides. and kidnappings, whcther in government-owned laboratories or through accredited fee-for-service vendors.

                    ncalm:f




                                                                                                                                                                              I
_
    .
        _
            ~
                .
        OJP FORM 4000f2 (REV. 4.88)
                                                  62




           DALLAS COUNTY
           PURCHASING DEPARTMENTGC··'



October 11, 2005

TO:             Commissioners Courtw
                                (~O
THROUGH:        Shannon S. Brown J
                Purchasing Agent

FROM:          Mary Stephens
               Buyer

SUBJECT:       Insurance Waiver for Bid No. 2004-095-1519 Annual Contract for Law
               Enforcement Uniforms


BACKGROUNDIISSUE
Dallas County Commissioners Court through Court Order 2005-200, awarded Bid No. 2004-
095-1519 Annual Contract for Law Enforcement Uniforms to two (2) primary and two (2)
secondary vendors. This bid included a requirement that the bidders maintain commercial
automobile liability insurance in error. The purpose of this briefing is to recommend
waiving the commercial automobile liability insurance requirement on this bid.

OPERATIONAL IMPACT
This contract provides law enforcement uniforms and accessories for various Dallas County
departments. The approved vendor insurance requirement policy (Court Order 2003-1792)
does not require that commercial automobile liability insurance be required in bids for goods
when the items are shipped by common carrier rather than delivered by the vendor.

FINANCIAL IMPACT
The estimated annual value of this contract is $303,000.

RECOMMENDATION
The Purchasing Department recommends that Commissioners Court waive the requirement
for commercial automobile liability insuran~e on Bid No. 2004-095-1519 Annual Contract
for Law Enforcement Uniforms and that all funds currently being held be released for
payment.




              509 Main Street, Suite 623, Dallas Texas 75202-3340
        (214) 653-7597. Fax (214) 653-6449. sbrown@dallascounty.org
                                                                    63


                  DALLAS COUNTY
                  PURCHASING DEPARTMENT
                                                                                                                          ,j, .




           October II, 2005


           TO:                Commissioners C~~1M

           THROUGH:           Shannon Brown   CfjfJ U
                              Purchasiog Agent '

           FROM:              Mary Stephens
                              Buyer

           SUBJECT:           Contract Extension Bid No. 2003-103-1347, Annual Contract for Hospital Guard Service


           BACKGROUNDIISSUE
           Dallas County Commissioners Court through Court Order 2003-1923, awarded Bid No. 2003-103-1347,
           Annual Contract for Hospital Guard Service to Greer's Investigation & Security for the period October 21,
           2003 through October 20, 2004. The first twelve (12) month extension for the period Octoher 21,2004
           through Octoher 20, 2005 was approved on September 28, 2004.

           In accordance with the contract terms and upon mutual agreement, the contract may be extended for an
           additional twelve (12) month period based on existing terms, conditions and pricing set forth in the bid.
           The purpose ofthis briefing is to extend the contract for the final twelve (12) month period.

           OPERATIONAL IMPACT
           Greer's Investigation and Security is in compliance with contract specifications andhas.agreed to.extend
           the contract for the period October 21, 2005 through October 20, 2006. The contract provides guards for
           prisoners of the Dallas County Jail System that are being held on a temporary basis in Parkland Memorial
           Hospital, or in any other hospital in Dallas County utilized by the department.

          The Sheriff's Department has concerns regarding the contractor's ability to gain and maintain TCLOSE
          certification. Currently the majority of the employees are not TCLOSE certified. By law the employees
          must all be certified. The contractor has applied for the TCLOSE certification. Once the certification has
          been obtained. there will be no need for the Sheriffs department to spend overtime funds to accommodate
          the employees of Greer's Investigation that are not TCLOSE certified when inmates are admitted to
          Parkland Memorial HospitaL

          INSURANCE AND MlWBE IEEOll COMPLIANCE
          Greer's has current insurance certificate coverage that complies with the contract requirements set forth for
          Bid No. 2003-103-1347. In lieu of providing a surety performance bond during the initial contract period,
          Greer requested and the Commissioners Court approved a retainage equal to 5% of the total estimated
          contract value from monies owned for services rendered. This request was approved on January 6, 2004
          Briefing Session. Greer's is requesting that the money retained from the prior year's contract period
          continue to be held to comply with the performance bond requirement for the fmal year's extension period.
          In addition, -the awarded vendor has provided DaHas County with an updated EEO~ form for review.

          FINANCIAL IMPACT
          For the period October 21, 2004 through September 26,2005, total expenditures for the above referenced
          contract were approximately $823,466.93. The contract includes the provision that annual payments will
          not exceed $1,000,000.00.

          RECOMMENDATION
          The Purchasing Department, in conjunction with the Sheriffs Department, recommends that the Dallas
          County Commissioners Court authorizes the final twelve (12) month extension of Bid No. 2003-103-1347


509 Main Street, Suite 623                      pallas, Texas 75202-4616                                   Office (214) 653-7431
6 th Floor Records Building
                                                       64



Annual Contract for Hospital Guard Services, with Greer's Investigation & Security for the period October
21,2005 through October 20,2006, in accordance with the awarded terms, conditions and pricing set forth
in the original bid award.

Should the Court concur with this recommendation, a Court Order will be scheduled for the next formal
agenda.


C: File
                                                     65
                                                     GREERS INVESTIGATION                   PAGE   03
09/25/2005   10:20       214550%15




                       GREER'S INVESTIGATIONS & SECURITY
                                   3949 SAINT FRANCIS SUITE B
                                        DALLAS, TEXAS 75228
                                (214) 660-2600   FAX (214) 660-9615


         September 2', 200S



         MS MARY STEPIl£NS
         D.O• ., COIl.ty
         ........,II••11l1: Departmellt

         Subjed: Bid N01l20lG-103 - 1347 AIlIlIll.1 cODtnt:! for HlIIIpital G_n1 Service.

         Dear Ms. Stephen
           Greer's Investigations & Security will be very happy to agree to the
         additional twelve months extension of the contnct from Oct. 21, 2005
         to Oct. 20, 2006


         Thaokyou,


        fJJ4 ~
         Billy Gree...       CEO, PRES.
                                                                                                                 66
09/26/2005                        10:20                      2146609615                                          GREERS INVESTIGATION                                                                 PAGE      04




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                                                                                                                                                                                  THiS CERTIFICATE IS ISSUED AS A MA ER OF INFORMATION
                                                                                                                                                                                  ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
                                                                                                                                                                                  HOLDER. THiS CERTIFICATE DOES NOT AMEND, EXTEND OR
    I    Bill "Bulldog" cunningham Ins.                                                                                                                                           ALTER mE COVERAGE AFFORDED flY THE POLICIES BELOW.
         6301 Gaston Ave #166                                                                                                                                                                  COMPANIES AFFORDING COVERAGE
         Dallas, TX 75214                                                                                                                                                      COMPANY
         214-624-0281  214-623-9469 fax                                                                                                                                              A          Admiral Insurance Co.
        ~SURI!D                                                                                                                                                                COMPANY
                                                                                                                                                                                      B         RSUI
                                   Greer's Investigation & Security                                                                                                           COMPANY
                                   3949 St. Francis Ave #B                                                                                                                           C Texas Mutual Insurance Co.
                                   Dallas, TX 75226                                                                                                                           COMPANY
                                                                                                                                                                                     D
                                                          .,',
              THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUEO TO THE INSUR.ED NAMED ABOVE FOR THE POl.ICY PERIOD
              INDICATED, NGTWITHSTANDING ANY REQUIREMENT, TERM OR CONOITlON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

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                  GRNPAL UQILIfY                                                                                                                                                                                                                OENERAt.AGGRGGATE                                   ,2 000 000
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                                 CU1MS MAOE                 0          OCCUR                                                                                                                                                                    PERSONAl4ADV INJURY                                .1 000 000
        A                OWNER'S' CONTRACTOR'S PROT                                     CA000003705-03                                                                04/07/05                            04/07/06                              EACH OCCURRENCE                                    .1 000 000
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  OeSCRIPTION Of opeRAnoH~I1.OCAnONSNliHICLlSllJI"I!.CIAL
                                                        ITl!MS

     Waiver of' aubrogatfon applies to all policies.


                                                                                                                                                                                                                                                   ,
                                                                                                                                                                             'HOULD J.NV OF THE ABOVE' b!seRJotD POuClEl BE CANCeu:eD Ba"ORE 1liE
                                                                                                                                                                             llX"ll'ATlON DAT! ntIl!ltI!Ol", THI! ISSUING                                  COU~AH'I'          WILl I!NO!AVOPl TO MAIL

                             Dallas County                                                                                                                                  ..3..!L- DAY& WRITTEN NonCE TO THE C~TlF!CATE                                                HOLDER NAMED TO llilS. LeFT,

                             509 Main #407                                                                                                                                  lUi JlAILU(Il;I!. TO MA.lL AueM NOTICI! SHALL IMPO$! NO Ol!llOATIOH O(ll; U4I!lIIUTV

                             Dallas, Texas 75202                                                                                                                         OF "NT K1~D UPON Tt1E                                     COMPAN!~~~~,.~£lfTS                             QR       R~~li:ilJfNTA~.
                                                                                                                                                                      AUTHOl'tlZl!!D MPft!Si!Ni....TlV!



         '
I ',. . ·,,~!,~
                                                            68


                  DALLAS COUNTY
                  PURCHASING DEPARTMENT

                                                                                          ~     'if   it:   013
            October 11 , 2005



           TO:               The Honorable Commissioners co~

           THROUGH:          Shannon Brown, Purchasing Agent r

            FR:              Robbie Placino, Senior Buyer

           SUBJECT:          Contract Extension for Bid No. 2005-019-1595, Annual Contract for
                             Printing, Processing and Mailing of Jury Summons

           BACKGROUNDIISSUE
           On December 21,2004, the Commissioners Court awarded Bid No. 2005-019-1595,
           Annual Contract for Printing, Processing and Mailing of Jury Summons to National Data
           Services, Inc. The contract term was for twelve months with the option to extend for
           three additional twelve month periods. The purpose of this briefing is to recommend
           extending this contract for the first twelve (12) month period.

           OPERATIONAL IMPACT
           National Data Services, Inc. has agreed to extend the contract for the first additional
           year under the original contract pricing, terms and conditions. The end-user for this
           contract is Jury Services. This contract involves the printing, personalization and mailing
           of jury summons forms to prospective jurors.

           MWBE REQUIREMENTS
           A Vendor Statistical Report, submitted by National Data Services, Inc., is attached for
           review.

           FINANCIAL IMPACT
           The estimated annual cost of this contract is $44,596.82.

           RECOMMENDATION
           The Purchasing Department, in conjunction with Jury Services, recommends the
           extension of Bid No. 2005-019-1595, Annual Contract for Printing, Processing and
           Mailing of Jury Summons for an additional one-year period effective on December 21,
           2005 through December 20, 2006.

           Should the Commissioners Court concur with the aforementioned recommendation, an
           Award Court Order will be scheduled for the next formal agenda.




509 Main Street, Suite 623                 Dallas, Texas 75202-4616                           Office (214) 653-7431
6th Floor Records Building
                                                                   69
Oct 04 as 12:32p                NDSI                                        2146311933                      p.2



                     DALLAS COUNTY
                    PURCHASING DEPARTMENT




               October 4. 2005



               National Data Services. Inc.
               2621 Lone Star Drive
               Darlas, TX 75212

               Subject:         Bid# 2005-019-1595; Annual Contract for Printing, Processing and
                                Mamng of Jury Summons

               Attention;       Shelley D. Hyde

               Dear Ms. Hyde.

               The contract between Dallas Counly and National Data Services, Inc. is due to
               expire on December 20, 2005. Dallas County is interested in extending the
               contract for an additional twelve month period effective December 21. 2005
               through December 20. 2006 under the same original contract pricing. tenns and
               conditions.

              Should you agree. please sign on the space provided below and fax back on or
              before October 7. 2005. Please fax a copy of your current vendor statistical
              report form (see attached).

              Respectfully.
                                            ,

               obbie Placino                                         Conforme;

                                                                     ~~
              Senior Buyer
              Tel. No. 214-653-7437
              Fax No. 214-653-7449                                  National Data Services. Inc.
                                                                    Authorized Sig nature
                                                                    Date;    (0 - "/-0:)




   509 Main SI,eet, Suile 623                   Dallas. T6lGlS 75202-4616                   Office (214) 653-7431
   6'" Floor Records Building
                                                                                                             70
Oct 04 05 12:32p                                              NDSI                                                        2146311933                         p.3


                                         DALLAS COUNTY
                                         V.ndo<staU5lIca1 R _
                                         1~.~IlCt:>1"d"""""")

                                         ~       1'K'llt Ywll-Ti,..",   Kmp~
                                          f.rd           QmoIk~




                MALE                                                                                      NATiVE           ASIAN          A....
                                                                                       HISPAMC       AMERICAN              PACIFIC        inDIA'"


                                                     I
                                                     i
                                                         I                               I


                                                 J
                   ~-\-"'-"":A_r--'j=-_+·_··..::3"-_'.-;
   1f-°__ _,_So~_·__
      .........                                                                                                     +-__--+                         -+          .
                                                                                                                                                               ._]
                                                 /

               TOTAL                             II




           FEMALE                                                                                        NATIVE                           ASIAN
                                                                        BLACK         HISPANIC       JlMERIlC4N                          INDIAN




                                                                            I



                                                                            I           I
                                                                                        I
                           -+--__+--'I'-_-+-_~.~._!~'_-.---+-----if-------/-------1I
  II-~----~-,~-.-,,-,:-'_....
     .....

                                                                        /                                                                                          I
              TOTAL.                                                              1::1
   ,~   ...
   Qlo/l'lM"-llJlll,'f1IlMiI:l:S:·_·-+                       t-                 +_-'-__+                           -If-              +              -I__..         11



           TOTAL                                                                  I    (U    •

     CHECK
      ONE:




                                                                                                 'SOF7
                                                                     71


                  DALLAS COUNTY
                  PURCHASING DEPARTMENT
                                                                                               - .-....         l..nG
                                                                                                                ~.:.v




         October 11, 2005


         TO:                Commissioners Court                ~
         THROUGH:           Shannon Brown, Purchasing Agent U

         FROM:              Gloria Torres, Buyer   >d,~~;t1l~t/L./
         SUBJECT:           ONLINE AUCTION FOR SURPLUS FURNITURE/EQUIPMENT


        BACKGROUND

         On September 14, 2005, Dallas County completed the online Heavy Equipment Auction. Twenty-three items
         were sold for a total of$150,475,OO (less 6,95% commission) netting a total of$140,016,99,

         The Purchasing Department is preparing to sell the surplus office equipment at the warehouse (attached) in the
         next Dallas County online auction which began advertising on October 5, 2005, The auction closes on October
         20,2005,

         RECOMMENDATION

         The Purchasing Department recommends that the Dallas County Commissioners Court recognizes and authorizes
         the attached list to be representative of the furniture/equipment that is to be sold in the County online auction and
         authorizes all County documents/inventories to reflect accordingly,

         Shonld the Court concur with this recommendation, a Court Order will be scheduled for the next formal agenda,

         Attachment




                                                                                                                             •




509 Main Street, Suite 623                         Dallas, Texas 75202-4616                                  Office (214) 653-7431
6 th Floor Records Building
~sept26th                                                                                           I                           I


                                   Coffee tables(5) Industrial Shelves (4 box-5 in each box) Sofa       .
 1 Gen Fumiture                    (9) Chair (2)                                                                    Good
 2 Gen Chairs                      Assorted chairs - Executve, Secretary and stack chairs                   Est 100 Good
                                   Stack chairs (estimated qty 40) and Student desks (est qty
  3 Gen     Chairs                 40)                                                                       Est 80 Fair
                                                                                                                                    81258,10805,69514,
                               Television sets (31) TV remota controls (est qty 250) Podium                                         69515,82428,88921,   Most television
                               w/mike stand (1) AV carts (3) Singer Instaload XL oMth 8e11                                          70230,70210,76126,   sets are not in
  4 Gan     AV Equipment       and Howell 301G Model Projector                                                        Unknown       69551,82404,46993    working condition
                               King Seeley Ice Machine(l) Crane Chef Stove/Sink/Fridge                                              AN760AE-1A,55321,
  5 Gen     Kitchen Equipment  Units (4) Ice Machines (2)                                                         7                 56907
                               IBM 4245-20 (1) Memorex 3228 (2) Memorex 3221 (1) Printer                                            18881,61347,61346,
  6 Gen     Computer Equipment Stand (1) 2400' 6250 BPI (8 boxes)                                                 6 Unknown         59386
                               Delfield(1) Whirlpool(l) Kenmore (3) Artic Air(l) GE (3)
                               Westinghouse(l) refrigerators, Scotsman Ice Bin(l) Deville
  7 Gen     Refrigerators      Milk Dispenser and Folding tables (7)                                             18 Unknown
  8 Gen     Fumiture           Desks (50) CredenzalTables (20)                                                   70 Fair
  9 Gen     File Cabinets      File cabinets (20) Safes (5)                                                      25 Good

 10   Gao Furniture              ""' Assortment of Computer Desks, Computer Stands and Tables                   115 Good
 11   Gan Bookcases                  Assortment of Bookcases                                                     35 Good
 12   Gen File Cabinets              Assorted File Cabinets                                                      15 Good
 13   Gen File Cabinets              Assorted File Cabinets                                                     150 Good

 14 Gao

 15 Gan
            Miscellaneous

            lockers
                                     Saga Regulos Video Game and Soccer Table Game,
                                     Miscellaneous broken furniture
                                     Locker units (7) Medical tables (2) Wood soMvel chairs seats
                                     (6-missino base)                                                            15 Good
                                                                                                                                                         Sega video game
                                                                                                                                                         doesn't work,       "
                                                                                                                                                                             I \)


                                   UItra-Neb99 by Devilbiss; Detacto Scale Stamina Stepper; DP
                                   Gympac 1500 Fitness System; Wesl0 Gardioglide Plus; DP
 16 Gen     Exercise Equipment     Bodytorne 300; Lifestyler 480 Exercise Bike                                    7 Unknown
 17 Gao     Partitions             Various s'lze and color wall partitions                                  Est 200

                                   Craftsman WetDry Vac, 2 speed, 2.0HP (1) Shop Vac, 18
                                   gallons, 6.5 peak HP(4); Clark Shop Vac Carpet Cleaner (1);
                                   General Fioor Buffer (1); Hobart (1); Marsh Stencil Machine
                                   (1); Ream-O-Matic Ram 2 (1); Signature Dental Machine (1)
                                   Copelamatic Compressor-Dri (1); Challenge Paper cutter(I);
 18 Gen Tools                      Varivax Exam Tables (2) Space Heater (1)                                      18 Unknown

 1g Gen     Miscellaneous          Assorted equipment and mechanical parts (list attached)
                                   Assorted office equipment and mechanical parts (list
 20 Gen     Miscellaneous          attached)                                                                                        78591
21 Gen   Miscellaneous   AV carts (5) Shop Vac (7) Dayton Portable Blower (1) Fan (1)          14 Unknown

                         Compaq, Toshiba and TI Laptop (4) Keyboards (21) HP, ITT,
                         IBM, Epson, NEe, Panasonic Printers (18) IBM, Xerox,
                         Swintec and Canon Typewriters (59) Samsung, Brother, HP
                         and Panasonic Fax Machines (20) Calculators (32) Multi-line                 Unknown. Samsung
22 Gen   Miscellaneous   Telephones (16) Cassette Player (6) ITT Monitor (1)                         Fax machines work.
23 SID   Computers       List attached                                                   9 pallets                        SID FUNDS
24 SID   Computers       List attached                                                   7 pallets                        SID FUNDS

                         Blue Model III Votomatics Ballot Box (1064) Toro Lawn
                         Mowers (5) Briggs & Stratton Edger (1) HP5B90 Gas
                         Chromatograph (2) IBM 3174 (3) Noritsu CPC 1203K Paper
25 Gen   Lawn Mowers     Cutter (1) Phototronics Mini 11" Auto Roll Easel (1)               1077                          89120
26 Gen   Computers       Ustattached                                                    26 pallets




                                                                                                                                      --.j
                                                                                                                                      W


                               .,




                               ~
                                                       74



  LOT #19 - MISCELLANEOUS EQUIPMENT
  Martin Yale 6200 Envelope Feeder (1)
  Courier Monitor (1)
 Kodak Ektagraphic 111-# Projector (3)
 Easel Stand
 Scantron 8200 (1)
 Pitney Bowes postage meter (1)
 Steno-Lectric Machine (1)
 Zenith 13" TV (1)
 Sanbom Viso Cardiette (1)
 HP 4000TN Printer (1)
 Dell G1 Optiplex (1)
 Sanyo Memo Scriber (1)
 Motorola Radio equipment and parts
 Motorola Mitrek Radio (B827 & B825)
 Tall Sprinkler Heads, 1/2 NPT x 1 1/2" NPT (150)
 Threader Ex1ension Adapter 1/2 NPT - (60)
 Sprinklerheads 1/2 NPT (20)
 Sprinklerheads 3/4 NPT (28)
 Connector Tubes 24" (15)
 Short Adapter 1/2 NPT (28)
 90· Hose Adapter 1/2 NPT (1)
2" Remote Control Valve/Sprinkler (5)
 1 1/2" Remote Control Valve/Sprinkler (1)
 Gould Shawmut Fuses AJ460 PN 18155E (50)
Stepper motor SM55, Volt 12, Fuji Electrochemical Co (9)
GE Mastr II SN #36077 (1)
Northwest Microfilm 514 (1)
REDI NM114 Microfiche (broken)
4 1/2" Blank Filler CAT#HNM1 BL (8)
Small Black Prong (70)
GE E-100 Circuit Breaker Volts 227AC, 125DC, Poles: 1 AMPS: 20 (6)
1" Chase Nipples (150)
11/4" Locking Nipples (150)
TIN 50 Amp (30)
TIN 70 Amp (20)
TIN 80 Amp (20)
Nellcor Puritan Bennett Assurance 2000 (1)
Hubbell Plugs (est 20)
Gould Amps Class J AJT 100 (est 90)
Gould Amps Class J AJT 90 (est 60)
Thermoelectric Cold Plate TCP-2 (1)
GE Circuit Breaker Frame 250A & assorted parts
Conduit Pipes (2)                   .
Magnetek Watt Reducer 277 vac 60hz 458-L-SLH-TC-P (30 bx)
GE Motor Run Capacitor PN 1Z97F5467 (9)
Edwards Transformer #598 120 volt, 50/60 Hz (5 bx)
Buss Type SC fuses (16 bx • 4 per box)
Phillips 3w 120/P30v bulbs (20)
                                                           75




 LOT #20 MISCELLANEOUS EQUIPMENT
 Paper Cutters (3)
Samsung ColorTVNCR (1)
Emerson Color TVNCR (1)
Fellowes PS55 Paper Shredder (1)
Arion 1701 Pro Dissolve Modulator (1)
Lanier 20 Dictaphone Transcriber (1)
Edwards E2M High Vacumn Pump (1)
Realistic AM/FM 300 Channel Scanner Pro-2004 (1)
Neopost 8660 Postage machine (1)
Panasonic TVNCR (1)
Sylvania Ellipsoidal Reflector Lamp 120/ER40 - aty 23
Sylvania Ellipsoidal Reflector Lamp 75W - aty 48
Sylvania Ellipsoidal Reflector Lamp Floodlights - aty 14
Rigid Professional 3/8 Cordless Drill - aty 6
Craftsman & Black & Decker Routers (1 ea)
Milwaukee 3/8 Drill (2)
Kustom HR-12 Patrol Scanner (1)
Dayton Hudralic Jack 3ZC62, 12 ton/10900 Kg (1)
Pinnacle Model D3000C & 5130 Compressor (2)
Toastmaster Toaster Oven (1)
Sharp Microwave (1)
Rigid Drill and Storage Box (1)
Brinkman abeam Blue Max Beam lights, 300,000 C.P. (2)
Mag-Lite Flashlights (9)
Sylvania Self ballasted Lamp 23W (4)
Enerton Lamp Holder Filling (1)
Laser Lab Tint Meter (1)
GE I-Line Multi-Vapor Lamp 325W - aty 12
Socket Plugs - aty 30
Gold Series Vacumn System Model 11 03006476 ADP (1)
Nokia and Motorola mobile phones (1)
Panasonic TV (2)
Panasonic TVNCR (2)
Assorted small motors - aty 8
Power Lighting Fluorescent Lamp Ballast - aty 39


LOT #23 - COMPUTER EQUIPMENT (9 PALLETS)
Epson LQ570 Printer                                             75840
CPU                                                             81610
Muratec Fax Machine                                             73856
Xerox printer                                                   63910
CPU                                                  •          14780
HP Printer                                                      66772
HP Printer                                                      66982
Xerox copier                                                    63909
Epson LQ570 Printer                                             79255
HP Printer                                                      73031
CPU - aty 33                                                    71479
Typewriter - aty 6                                              42021
                        76




Printer                      91431
Monitor - Qty 87             86293
Printer                      65777
Fax machine - Qty 2          10787
Calculator                   64469
Sharp Calculator             48178
CPU - Qty 7                  75542
Keyboards                     No#
Printer                       No#
Staplers - Qty 11
Calculators - Qty 11
Telephones - Qty 2
Two Way Radio - Qty 2
Clock Radio
Lamps - Qty 3
Box of cables - Qty 1
Box of wire - Qty 1


LOT # 24 (7 PALLETS)
Monitor - SN 56523
Monitor - SN 60790
Monttor - SN 90559
Monitor· SN 89669
Monitor - SN 83702
Monttor - SN 61433
Monitor - SN 77287
Monitor· SN 81895
Monitor - SN 77776
Monitor - SN 07048
Monitor - SN 80208
Monitor - SN 82775
Monitor - SN 60259
Monitor - SN 72081
Monitor· SN 87639
Monitor· SN 82254
Monitor - SN 61969
Monitor· SN 77906
Monitor· SN 81798
Monitor - SN 87716
Monitor· SN 89539
Monitor· SN 60759
Monitor - SN 86589
Monitor - SN 87569
Monitor - SN 82163
Monitor - SN 68395
Monitor· SN 56538
Monitor- SN 81001
Monitor· SN 89549
Monitor - SN 87574
Monitor - SN 87437
                                  77



Monitor - SN 56537
Monitor - SN 76596
Monijor - SN 80871
Monitor - SN 78156
Monitor - SN 60093
Monitor - SN 89776
Monitor - SN 73909
Monitor - SN 81809
Monitor - SN 78145
Monitor- SN 61418
Monitor - SN 79393
Monitor - SN 67770
Monitor - SN 90831
Monitor - SN 89537
Monitor - SN 62559
Monitor - SN 54807
Monitor - SN 83703
Monitor - SN 79079
Monitor - SN 87445
Monitor - SN 79007
Monitor - SN 82700
Monitor - SN 77295
Monitor - SN 79209
Monitor - SN 89552
Monitor - SN 89561
Monitor - SN 77940
Monitor - SN 61250
Monitor - SN 81744
Monitor - SN 89547
Monitor - SN 82987
Monitor - SN 76141
Monitor - SN 75710
Monitor - SN 83629
Monitor - SN 87439
Monitor - No 10 (Qty 13)


LOT #26 (26 pallets)
                           Item        Serial #        DC#
Optiplex GMT 5100
Optiplex GMT 5133
Toshiba 430CDS                                         80509
Optiplex GMT 5133
Optiplex GS
Toshiba 430CDS
Opliplex GMT 5133
Monitor - IDEA                                         74676
Optiplex GMT 5133                                      79155
Toshiba 430CDS                               3769974
Dell Monitor
Goldstar Monitor
                        78




HP LaserJet Series II
Opliplex GMT 5133
Optiplex GMT 5133
Optiplex GMT 5100
OptiplexGS
Optiplex GMT 5133
Optiplex GMT 5133
AOPen Computer                            86413
HP PhotoSmar1 Printer
OptiplexGN
LSI- LXC5
Memorex - Telex                          063139
Clone                                     75261
HP DeskJest 1220C
AOPen Computer
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
CRT
Monitor
DeskJet 680C
HP LaserJet Series II
Monitor
Monitor
Monitor
Monitor                                   79007
Monitor                                   77295
Monitor                                   89552
Monitor                                   78145
Monitor
Monitor
Monitor
Monitor
Opliplex GMT 5100
Opliplex GMT 5133
Opliplex GMT 5100
Opliplex GN
Monitor - Dell
Optiplex GMT 5100
Optiplex GMT 5100
Optiplex GMT 5100
Opliplex GN
Memorex - Telex
Clone                        930606099
Optiplex 425/LV                 3MD86
Opliplex GMT 5133
OptiplexGN
Optiplex GNt
                            79




Optiplex GMT 5133
OptiplexGN
Optiplex GMT 5100
Monitor - Dell
Monitor - Trinitron
Clone
Compaq Presario
Clone-IBM                                   466DX2
Optiplex GMT 5100                            6xQPN     77760
Optiplex GMT 5100                             69N77   777283
Optiplex GMT 5100                            762W4     77283
Optiplex GMT 5100                             6L06X    77276
Optiplex GMT 5133                             7X03P    79084
A OPEN                                        NONE     NONE
Clone                                        945932    75700
Clone                                        945936    75704
Clone                                        945938    75706
Clone                                        945937    75705
Optiplex GMT 5100                             6L045    77741
OPTIPLEX GM575                                69VX1    77303
Optiplex GMT 5133                             826HF    79077
Computer Works                            W062556      NONE
Computer Works                            W062553      NONE
Computer Works                            W062566      NONE
computer Works                            W062568      NONE
Optiplex GX1                                  4512B    87524
CCST                                         003537    NONE
GTA                                           NONE     NONE
MONITOR -GVC                       5PTA55P004432       75717
MONITOR - BTC                              3Q00347    071003
MONITOR - DECISION DATA                 F16700277B     NONE
MONITOR - SCEPTRE                  4445V000100205      NONE
MONITOR - DECISION DATA                 F16700274B     NONE
MONITOR - GVC                      5PTA55P004470       75715
MONITOR - KFC                       K1CKU4164262       72428
MONITOR - GVC                    5PTA55P0004414        75710
MONITOR - VIEW SONIC                    0343706640     75709
MONITOR - PRINETON                      0462082688     NONE
Monitor - Trinitron                         8154130    NONE
Monitor - Trinitron                 09841 C3NAC66      78158
Monitor - Trinitron                 94051COQXFB6       79898
MONITOR                              44967AA36334      77153
Monitor - Trinitron                   94051 C1 FVC6    79404
Monitor - Trinitron                         8390143    81608
Monitor - Trinitron                  9841C5GSF96       78314
Monitor - Trinitron                  49883C2T1038      82820
Microcomputer Optiplex GS                    9K7MP     80862
Microcomputer Optiplex GS                     9K7LY    80857
Microcomputer Optiplex GS                    9K7LO     80847
Microcomputer Optiplex GS                    9K7MH     80861
Microcomputer Optiplex GN                    CR394     81804
                            80




Microcomputer Optiplex GS          9K7LK   80853
Microcomputer Optiplex GS         9K7MY    80865
Microcomputer Optiplex GS         9K7LG    80850
Microcomputer Optiplex GS         9K7M3    80859
Microcomputer Optiplex GS          9K7L2   80848
Microcomputer Optiplex GS         9K7M6    80860
Microcomputer Optiplex GS          9K7LC   80852
Microcomputer Optiplex GS          9K7L4   80849
Microcomputer Optiplex GS          9K7N2   80866
Microcomputer Optiplex GS         9K7LW    80856
Microcomputer Optiplex GS          9K7MI   80858
Microcomputer Optiplex GS        9K7MW     00253
Microcomputer Optiplex GS          9K7KT   80846
Microcomputer Optiplex GS         9K7MV    80863
Microcomputer Optiplex GS         CR399
Microcomputer Optiplex GS          9K7LS
Microcomputer Optiplex GS          9K7LN
                                                                     81




                         DALLAS COUNTY
                          HUMAN RESOURCES/CIVIL SERVICE



Date:                     October 5, 2005

To:                       Members ofthe Commissioners Court

From:                     Mattye Mauldin Taylor, Ph.D., Director

Subject:                  Behavioral Personnel Assessment Device (B-PAD) Limited Use Agreement


Background
On July 13, 2004, Commissioners Court approved the purchase of the Behavioral Personnel
Assessment Device (B-PAD) video test for the Sheriff's Department. The attached agreement
fonnalizes the partnership between The B-PAD Group and Dallas County, for the implementation
of the video test system. The testing system will allow the Human Resources/Civil Service
Department, acting on behalf of the Sheriff's Department Civil Service Commission, to conduct
promotional candidate assessments for the Deputy, Detention Service Manager, Lieutenant and
Captain Ranks in the Sheriff's Department.

Impact on Operations
1his purchase will enhaoce the promotional testing process recommended and approved by the
Sheriff's Civil Service Commission.

Financial Impact
There is no financial impact associated with this request, as the funds were allocated in FY2005.

Legal Review
The Civil Section ofthe District Attorney's Office has reviewed this agreement.

Recommendation
The Human Resources/Civil Service Department recommends Commissioners Court approve the
agreement with The B-PAD Group, Inc and authorize the County Judge to sign the agreement on
behalfofthe County.



Recommended by:




Attachment




509 Main Street                                             Dallas, Texas
Records Building                                     Equal Opportunity Employer         214.653.7638
a:\Briefings 2005\SheriiCB-Pad AgreemenC082905.doc
                                                           82




                          Limited Use Agreement
                                          (Lease Option)
         This agreement hetween The B-PAD Group, Inc., a California corporation (hereinafter "B-
PAD") and the undersigned Company, State, County, City, Borough, Village, Town or Towoship
(hereinafter "Costomer"), hy its authorized omcial, is for the purpose of protecting the security of
any and aU examinatioos and examination materials provided by B·PAD. Furthermore, this
agreement is intended to heneilt the Costomer by asserting B-PAD's warranty and obligations. By
the Costomer's Lease of the B-PAD video testes), the Costomer agrees to he bound by the terms of
this agreement.

I. GRANT OF LIMITED USE. B-PAD grants to the Customer the right to use its B-PAD video test(s)
for the exclusive use of the Customer in conducting promotional candidate assessments, subject to the
limitations and conditions set forth below.

2. COPYRIGHT. B-PAD video tests, manuals and related materials are protected by copyright laws, and
B-PAD retains exclusive title to and ownership of its products. The Customer may not prinr, copy,
transcribe, sublicense, rent, lend, or assign to another any B-PAD product, in whole or in part.
Furthermore, the Customer may not modify, reenact or duplicate iu other media the dialogues, settings,
perfonnances or depicted situations, nor shall the Customer pennit anyone else to do so, without the prior
written consent of B-PAD.

3. RESTRICTED USE. B-PAD products may be used for the sole purpose of conducting candidate
assessments for hiring or promotion decisions, and the Customer shall not cause or permit B-PAD products
to he used in any manner inconsistent with that purpose. The Customer shall not utilize any B-PAD
product in any way that discriminates against candidates on the basis of their sex, nationality. ethnic origin,
religion. or disability, except when such utilization has been shown to be job related and consistent with
business necessity.

4. TEST SECURITY. The Customer shall safeguard the security of B-PAD materials in its handling and
storage of them by taking all reasonable precautions, aod the Cnstomer shall limit access of the materials to
those persons who are traiued to use B-PAD products. The Customer shall not use B-PAD products in any
way that compromises their security.

5. PRODUCT REPLACEMENT. If the Customer finds any B-PAD product defective, it may simply
return it to B-PAD for a replacement at no charge.

6. RESPONSE TO LffiGATION. In the event that any test materials furnished by B-PAD become
involved in any legal proceedings in any court or before any other legal authority, the appropriate official
representing the Customer shall inform the court or legal authority of the existence and terms of this
agreement The Customer shall inform B-PAD of any such legal proceedings at the earliest opportunity but
 not later than the time when the court or legal authority is notified of the existence of this agreement. The
Customer shall not voluntarily produce the test materials involved in the legal proceeding unless and until a
protective order in the form provided by and approved by B-PAD is signed by all parties and approved by
the Court. In the event that the parties are unwilling to agree to the entry of the protective order. the
Customer shall, by its authorized oftida!, move for the entry of a protective order by the court. and B-PAD
agrees to participate and cooperate in all respects in this effort In the eveut that the attempt to secure the
protective order fails, even though the Customer has done everything called for above, then and in that
event, the Customer will have complied fully with the terms and conditions of this provision of the
agreement. Customer holds B-PAD harmless from any litigation resulting from test cheating or fraud.
Customer agrees to indemnify B-PAD against any litigation brought against the Customer resulting from
the test materials."
                                                           83




7. urIGAnON SUPPORT. In the event of any claim brought against the Customer that alleges deficits
or errors in the validity, reliability, construction, or job relevance of the B-PAD video tests, B-PAD agrees
to provide the Customer with documentation, advice and guidance to support a defense against the claim.
B-PAD will not charge for this service unless required to testify in person, in which case charges will be
limited to reasonable negotiated fees for time, travel and direct expenses.

8. LIMITED WARRANTY. B-PAD warrants that its tests, when administered and scored properly, are
valid and reliable assessment tools. B-PAD's liability under this warranty is limited to the price the
Customer paid for the test(s), and B-PAD shall not be liable to the Customer for any other damages,
including incidental or consequential damages, arising out of the use of the B-PAD products even if B-PAD
or one of its authorized representatives has been advised of the possibility of such damages.

9. CANDIDATE APPEAL. If the rules of the Customer or of the Civil Service Commission provide
candidates with a right to appeal examination results, and if those rules provide that a candidate shall be
permitted to see the examination materials for purposes of review. then and only in that eveo4 the review
shall be conducted under continuous monitoring and supervision of an appropriate Customer officiaL
Under no circumstances shall any candidate be permitted to remove from the review site a copy of any of
the examination materials. Under no circumstances shall any candidate be permitted to make a verbatim
copy of any of the video scenarios, scripts, or examination materials.

10. LINKAGE ANALYSIS. The Customer warrants that it has reviewed the video scenarios and scoring
dimensions llSed in rating applicant responses to the scenarios. Further, the Customer warrants that it has
determined that the scenarios are consistent with tasks required of incumbents in the position(s) for which
the selection or promotion test is intended to be used and that the scoring dimensions reflect skills, abilities
or competencies of essential importance. Version management is the Customers responsibility.

I I. DATA REVIEW. The B-PAD Group strongly recommends that the Customer analyze candidate data
for possible rater bias prior to making its selection decision. Should bias be detected, candidates should be
re-scored as necessary using raters with no demonstrated bias.

12. TERMS and COST. The term of this lease is a one-time use for the Deputy I, Lieutenant, Captain and
Detention Services Manager ranks only. Standard test versions will be used for two tests and one test will
be a custom version. Training is not included. The cost is $2,000 for each standard test and $3,000 for a
customized version for each rank. $90 for the scoring of each candidate. $400 report preparation fee for
each rank. Extra tapes are $300 each. Additional uses of custom test versions are $2500 each.

Agreed and Accepted:


Dallas County Sheriffs Office



_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Date.                                                         _




Steve Somers
The B-PAD Group, Inc.



                                                      Date,-----;;:,L~_'_i_,~L0-2:J-S---·-
                                                           84



               DALLAS COUNTY
               PUBLIC WORKS

       October 5, 2005


       MEMORANDUM


       TO:            COmmiSSi~rt

       FROM:          Donald R. Holzwarth, P.E.
                      Director ofPublic Works

       SUBJECT:       Mockingbird Pedestrian Bridgeffrail MCIP Project 20201
                      (W. Lawther to E. Lawther)
                      Rationale for Same Date Briet"mg and Court Order


       Due to the fact that a construction deadline regarding the referenced project is contingent on the
       execution ofthe change order being briefed to Commissioners Court, the Court Order authorizing
       the approval of Change Order NO.2 has been placed on today's Formal Agenda, in addition to the
       briefing.




       attachments




411 Elm Street, 4th Floor                    Dallas, Texas 75202                                (214) 653-7151
                                                           85




                                                                                     v
                                                                                               "J.r-,
                                                                                         j ,') 0' oJ J

                 DALLAS COUNTY
                      PUBLIC WORKS
       October 5, 2005

       MEMORANDUM
       TO:   Commissioners Court

       THROUGH: Mike Cantrell, Commissioner District No.2

       FROM:          Donald R. Holzwarth, P.E.
                      Director of Public Works

       SUBJECT:       Mockingbird Pedestrian Bridge/Trail
                      CHANGE ORDER NO.2

       BACKGROUND
       Dallas County entered into a construction contract in the amount of $2,332,895.28 with AUI
       Contractors, LP., on April 8, 2005., for the subject project. The City of Dallas has requested a
       significant change in design from the design which was let and awarded in April of this year. Due to
       unforeseen conditions in the field, a number of items will be significantly changed in order to construct
       the City's requests. The resulting contract price will be decreased by $100,291.75 for a remaining
       contract amount of$2,244,182.88.

       AUI has agreed to Change Order No. 2 and will implement as soon as it has Commissioners Court
       approval.

       RECOMMENDATION
       It is recommended that the County Judge be authorized and directed to execute the attached
       Change Order No. 2 for the Mockingbird Pedestrian Bridge/Trail with AUI Contractors,
       LP.,. If Commissioners Court is in agreement, a Court Order has been placed on TODAY'S
       FORMAL agenda authorizing the execution of said CHANGE ORDER.


       Approved By:



      D~&t&W
       Director of Public Works




411 Elm Street, Suite 400                      Dallas, Texas 75202                                  214-653-7151
                                                                86



              DALLAS COUNTY
              PUBLIC WORKS                                                                      Fii 3:33
                                                                                   r
                                                                                  C.' ".
                                                                                  ':  "    ,~




      October3,2oo5


      MEMORANDUM
     TO:              Commissioners Court

     THROUGH:         John Wiley Price, Commissioner, District

     FROM:            Selas Camarillo, P.E., RP.L.S., Assi                      erty Division~

      SUBJECT:       SouthFair Community Development Co           - Land Transfer Program Time Extensions
                     2516 Fernwood, 2610 & 2614 Harlandale, 2626 Jeffries and 2614 Merlin, Dallas


     BACKGR01,!ND
     Commissioners Court Order No. 98-2411, as amended, approved the procedures outlined in City of Dallas
     Ordinance No. 23713 as the City's plan fur implementing its Land Assembly Program to sell tax fureclosed
     and seized properties to non-profit organizations which develop housing for low-income persons. On
     January 27,2004, the Commissioners Court approved an amendment to the City's Land Assembly Program
     allowing for changes in and extension ofdevelopment time-lines regarding the City's Transfer ofTax
     Foreclosed Properties to Non-Profit Organizations. Changes in the proposals are subject to the approval of
     the governing bodies ofall affected taxing units, i.e., City, County and School.

     On July 6, 1999 and March 7, 2002, SouthFair Community Development Corporation (SouthFair), a
     qualified non-profit organization, submitted various proposals to the City of Dallas for the purchase offive
     tax-fureclosed properties under HB 110 to develop single-family homes for low-income home buyers. In
     accordance with the HB 110 Program requirements, SouthFair submitted a bid of$8,165.40 for the
     properties. On January 12, 2000 and May 8, 2002, the City Council passed Resolution Nos. 00-0280 and
     02-1499 accepting SouthFair's proposals and bids for the properties. Dallas County and Dallas ISD also
     approved the sales of the properties through the HB 110 Program. On May 12,2000 and July I, 2002, the
     City Manager executed Quitclaim Deeds to the five properties, subject to five year deed restrictions for
     alfurdability and written proposals submitted by SouthFair. SouthFair is in defuult with these properties as it
     relates to the time taken to build on the vacant lots. Attached is a request from the City of Dallas requesting
     Dallas County's accep~ce of amendments to SouthFair's origiual proposals. changes in the time"lines to
     develop the five properties, the square footages and cost ofthe homes.

     The original time-lines proposed by SouthFair stipulated that these homes would be completed on July 1,
     2002, May 12,2003 and May 17,2003. None ofthe homes have been completed in compliance with the
     original time-lines and no extension ofthese time-lines was requested prior to their expiration in July 2002
     and May 2003.




411 Elm Street, 4th Floor                       Dallas, Texas 75202                                        (214) 653-7151
                                                           87

Commissioners Court
October 3, 2005
Page 2


This is the second request we have received from SouthFair to extend time-lines on properties purchased
under the fIB 100 Program. On May 11,2004 the Commissioners Court accepted amended proposals
submitted by SouthFair on six different properties for the "Park Row Estates" project (2721 Fernwood, 2810
S. Malcom X, 2828 Park Row, 2827 South Blvd., 2708 Grand Ave., and 3000 South Blvd.). The time-lines
were extended for three additional years through May and March of2006. According to the City, SouthFair
has completed 2 ofthe 6 homes. The City has executed a loan with SonthFair and has advised that this is one
of SouthFair's primary projects. The City has advised it will press SouthFair to complete the homes before
the extended development deadlines expire in 2006.

Below is a summary ofthe activities on the subject properties with proposed changes shown in bold italics:

                                                         NO. HOMES
                           PROPOSED                       TO BE
   PROPERlY                   -
                        TIME LINE EXTENSION             CONSTRUCTED & FrGE                  PRICE
                                                                                       $75,000-$85,000
1. 2516 Fernwood     July 1, 200210 July 1, 2007     One                 1,100-1,300   to
   Dallas
                                                                                       $90,000-$96,000
                                                                         1,100-1,300   $70,000-$85,000
2. 2610 Harlandale   July 1, 200210 July 1, 2007     One                               to
   Dallas
                                                                                       $90,000-$96,000
                                                                         1,100-1,300   $75,000-$85,000
3. 2614 Harlandale   July 1, 2002 to July 1, 2007    One                               to
   Dallas
                                                                                       $90,000-$96,000
                                                                         1,200-1,500   $70,000-80,000
4. 2626 Jeffiies     May 12, 2003 to M'9' 12, 2008   One to Three        to            to
   Dallas
                                                                         1,200         $95,000
                                                     30-50 multifumily
5. 2614 Merlin                                       rental units to
                     May 17, 2003 toM'9' 17,2_                           1,200         $100,000
   Dallas                                            minimum 2 single
                                                     familv units

SouthFair delayed construction at 2516 Fernwood, 2610 and 2614 Harlandale to assemble additional lots for
the development of nine single-family homes as part ofthe "Saner Road Project". To date, SouthFair has
completed and sold four ofthe nine properties in the Saner Road area. The property at 2614 Harlandale has
been built and a sales contract is pending. The property 2516 Fernwood is approximately 80% complete and
2610 Harlandale will be completed on or before the extension deadline of July I, 2007.

SouthFair also delayed construction ofthe homes at 2626 Jeffries and 2614 Merlin because of environmental
contamination issues. On February 19,2004, the City Attorney's Office approved the release ofthe
environmental hold on the properties making them available for SouthFair to construct affurdable housing on
the properties.
                               ,   .
SouthFair proposes to change the end use ofthe property at 2614 Merlin from 30-50 multifamily rental units
(unneeded for its original use, Eban Village Phase II project, as completed) to a minimum oftwo single-
fumily units for home ownership, extend the time-line for construction from May 17, 2003 to May 17, 2008.
Each single-fumily unit will consist of approximately 1,200 square feet and cost approximately $100,000.

The properties will be deed-restricted for affordability, and the Deed Restrictions will be amended to allow
SouthFair to provide the number of homes stated above on each property. The City is committed to ensuring
that SouthFair complies with the extended time-lines.
                                                                 88

      Commissioners Court
      October 3, 2005
      Page 3


      IMPACT ON OPERATONS

      No impact to county operations.

      FINANCIAL IMPACT

     The average DCAD value for these vacant properties is $6,360 per lot. Development ofthese vacant tracts
     will increase the assessed valuation ofthe six properties by $78,000 to $154,000 each, thereby generating
     greater tax revenue to DalIas County. If extensions are not granted, SouthFair will be in defuult and the
     properties will revert to the taxing units.

      PERFORMANCE MEASURE IMPACT

     N/A

      RECOMMENDATION

     Based on the information provided by the City ofDallas, the Director of Public Works recommends that the
     Commissioners Court authorize: (I) the acceptance of amended City of Dallas Land Assembly Program
     proposals submitted by SouthFair Community Development Corporation on the five properties shown
     herein, (2) changes in the number of homes to be built, square footage and sales price ofthe houses, and (3)
     the extensions ofthe time-lines for the development ofthe properties.

      If the Commissioners Court agrees, a Court Order authorizing the above matters will be placed on the next
      regular agenda.

     APPROVED BY:




     Donald R. Holzwarth, P.E.
     Director ofPublic Works

iI'MAE,pelSC
~   C:lMyDocuments:ldtu:lSoutbFair CDC 9..QS.Brf   Accepting!!


     Attachments
                                                             89
                                                                                                  \




                                             CITY OF DALLAS




August 25, 2005                                                                    Via Fax No. (214) 653-6517


Pam Easterling, Propertyffitle Specialist
Public Works Department, Dallas County
411 Elm St., 3rd Floor
Dallas, TX 75202

Re: SouthFair Community Development Corporation (Tax Foreclosed Property)

Dear Ms. Easterling:

The purpose of this letter is to request that Dallas County consider approval of the amended Land
Transfer Proposals and time extensions for development of the following H.B. 110 properties.

       1. 2516 Fernwood
       2.   2610 Harlandale
       3.   2614 Harlandale
       4.   2626 Jeffries
       5.   2614 Merlin

SouthFair Community Development Corporation (SouthFair) acquired the properties in the years
2000 and 2002 for development of five (5) single-family homes. SouthFair did not develop the
properties by the construction deadline dates and now desires to request City Council approval of
its amended proposals.

SouthFair delayed construction on the first three (3) aforementioned properties to assembly
additional lots for the development of nine (9) single-family homes as part of the "Saner Road
Project". To date, SouthFair has completed and sold four (4) of nine (9) properties in the Saner
Road area. The property at 2614 Harlandale is under construction and the properties at 2516
Fernwood and 2610 Harlandale will be completed on or before July 1,2007.

The construction of the properties at 2626 Jeffries and 26 I4 Merlin were delayed because of
environmental contamination issues. However, on February 19,2004, the City Attorney's Office
approved the release of the environmental hold on the properties making them available for
SouthFair to construct affordable housing on the properties.

SouthFair proposes to construct three (3) single-family homes on the properties at 2516
Fernwood, 2610 Harlandale and 2614 Harlandale, extend the development period for the
properties from July I, 2005 to July I, 2007, the square footage will remain the same and the
sales prices of the homes will change from $75,000-$85,000 to $90,000-$96,000.

                    HOUSING DEPARTMENT CITY HALL   DALLAS, TEXAS 75201   TELEPHONE 214/B7Q.3615
                                                   90


Pam Easterling
August 25, 2005
Page 2


SouthFair proposes to construct three (3) single-family homes on the Jeffries property rather than
one (1), extend the development period until May 12, 2008, change the square footage of the
homes from 1,200-1,500 to 1,200 and the sales price from $70,000-$80,000 to approximately
$95,000 for each home.

SouthFair proposes to change the end use of the property at 2614 Merlin from 30-50 multifamily
rental units (unneeded for its original use, Eban Village Phase II project, as completed) to a
minimum of two (2) single-family units for homeownership, extend the time line for construction
from May 17, 2003 to May 17, 2008. Each single-family unit will consist of approximately
1,200 square feet and cost approximately $100,000.

SouthFair is requesting time extensions for construction and occupancy of the affordable housing
units be granted, subject to approvals by all affected taxing units.

SouthFair's request is scheduled for the September 28, 2005 City Council agenda. We ask that
the County also consider approval ofSouthFair's development request.

Please inform us of the County's decision regarding this request. If you have any questions
contact me at (214) 670-4648 or Eloria Anderson at (214) 670-4941.

Sincerely,


  ~VJ~~-""
Terry Williams, Nonprofit Development Manager
Housing Department

c: Mark G. Obeso, Housing Assistant Director
   Etoria Anderson, Sr. Contract Compliance Administrator
                                                                91


                                  Dallas County
                                  Engineering & Project Management                                     ,: I


                                                                                                     29


October 11,2005

To:                Commissioners Court

From:              Bernard E. Blanton     ~
Subject            Old Red Courthouse Phase III Clock Tower Restoration - Change Order No.2

BACKGROUND:
Court Order No. 2005-1455             08-02-05          Authorized a construction contract with Thos. S. Byrne, Ltd.
Court Order No. 2005-1596             08-23-05          Transfer cost of purchasing sandstone from Phase II contract.
Court Order No. 2005-1646             08-30-05          Authorized payment for City ofDallas Building Permit Fees.

The official date for the construction Notice to Proceed is September 01, 2005. Tower crane erection scheduled
October 04, 2005.

IMPACT/OPERATIONS: The following items are added to the construction contract due to the conditions
established in the bid documents as related to the proposed construction or revised as to unknown program
conditions and clarified as required during this period of the construction.

CHANGE ORDER NO.2:

2.1       Furnish all of the materials, labor equipment and supervision required to patch
          and repair the existing roof and gutter at the following areas where water leaks
          have occurred and are shown on the attached roof plan and 09-13-05 proposal
          to include: a) Turrets at rear hips and gutters at each side, b) All finials,
          c) Dormers rear ridge and valleys, d) Stub tower base and adjacent ridge,
          e) Epoxy inject cracks in Stub Tower and Corbels.
                   Owner Request                TSB-OO I           JPAUD!-              Add   o               $187,476


                                                                                    TOTAL     0               $187,476

LEGAL: This change order amends the original Contract for Construction as provided for in the General
Conditions ofthe Contract for Construction, Article 7, CHANGES IN THE WORK.

MIWBE INFORMATION: N/A

FINANCIAL IMPACT: The proposed cost for Change Order No.2 is $187,476. This change order will be
funded from FY2006 Permanent Improvements appropriations (126.0.0.2006).

                           Original Contract                    $ 4,013,522
                           Previous Change Orders                   382,511
                           Total Contract to Date                 4,396,033
                           Change Order No.2                        187,476
                           Revised Contract Amount              $ 4,583,509



             George L. Allen Sr. Courts Building, 600 Commerce Street, 9 ih Floor, Dallas, Texas 75202
                                       (214) 653-6730. Fax (214) 653-6729
                                            bblanton@dallascounty.org
                                                           92




As a result of this Chaoge Order No.2, the total amount of $187,476 and no additional days shall be added to the
construction contract with Thos. S. Byrne, Ltd. The Date of Substaotial Completion remains unchanged, August 31,
2006.

RECOMMENDATION: Engineering & Project Management recommends that the Dallas County Commissioners
Court authorize Change Order No.2 in the amount of $187,476 and no additional days added to the construction
contract with Thos. S. Byrne, Ltd. contract for essential roof repairs and complete the construction ofthe Old Red
Courthouse Clock Tower Reconstruction - Phase III and the County Judge authorized to sign on behalf of Dallas
County.

A~Y:            .

Dao Savage   ~.e.
Assistaot Administrator for Operations




           George L. Allen Sr. Courts Building, 600 Commerce Street, 9th Floor, Dallas, Texas 75202
                                    (214) 653-6730. Fax (214) 653-6729
                                          bblanton@dallascounty.org
                                                          93




   IIBYRN
  II    THos. s. BYRNE
        GENERAL CONTRACTORS
  'liii.~~~'>.
                                                                                     EIGHT DECADES OF EXCELLENCE
                                                                                         2777 Stemmons Frwy. Suite 998
                                                                                                     Dallas, TX 75207
                                                                                                PHONE (214) 267·0920
                                                                                                   FAX (214) 267-0926
                                                                                                     WWW-lsbyrne.com




September 26, 2005

James Pratt Architecture and Urban Design
1645 Stemmons Frwy. Suite #2
Dallas, TX 75207
Attn: Mr. James ,Pratt

Re:      TSB Proposal Submittal
         Old Red Courthouse Clock Tower - Phase III

Dear Mr. Pratt:

We hereby submit the following proposal for your review:

TSB Proposal 001: This proposal addresses the costs associated with repairing existing roof/gutter leaks as
shown on                    fplan. Also included is the epoxy injection in the stub tower. The total ADD for
this work i             and will re uire 0 calendar da s added to the schedule. Attached for your review is a
proposal summary as well as the associated back-up detailing the cost of work. The scope of work included
in this proposal is further detailed in the attached subcontractor quotes.

Please review the following for the outlined scope of work, exclusions and qualifications. This proposaJ is
based upon performance during a nonnal work week with no overtime or acceleration premiums included.
The pricing and schedule impact noted above will remain finn for 30 days unless otherwise notified.

After your review, please sign this proposaJ and forward to Dallas County for final acceptance and
authorization to proceed. Do not hesitate to contact me with any questions.

Sincerely,
Thos. S. Byrne, Ltd.                             James Pratt Architecture & Urban Design, Inc.



6-~
Project Engineer

Ce.     BGbDC Blanton, Dallas County
        Dan Savage, Dallas Connty
        Matt Smith, TSB
        PC-DOl File
                                                                                                             94




                                                                         TSB PROPOSED CHANGE # 001
                                                                                      Old Red Courthouse Clock Tower
                                                                                                         TSB JOB #1341


 Estimate of Costs                                                                                                                                          Date'        September 29.2005

 OeserlpUon:   Old Red Roof leak Re airs {E 0                     In ection                                                                                          Arch Ref No.:
 Documents:    Attached        Ian of leaks Identified to dale and areas of work
   Cos/Code                                 De.s<:rlpllon                              Subcontractor
                                                                                            Suppll..,.
                                                                                                           Qr<    UM          MalJ+EqlJip             ,,-                Purchase
                                                                                                                                                                          oro~
                                                                                                                                                                                     Subco"lr.Icl
                                                                                                                                                                                       Amount
                                                                                                                         UP        Materl31 $    UP     LaborS           Amount



               Repair leakS as Noted On the Attached Roof Plan                        Western
                                                                                                              ,"                                                                           109,9lIO
                                                                                                                                                                                             ,.
               SubCOntractor Bond
                                                                                      '"                      ,"                                                                               ."
               Temporary protection, Misc. Clean Up (2 Men ... Days}                  'SO                    J2 hr

                                                                                                              ",                            '"                  '"

                                                                                                                                        --                  ,-
               Additional Oumpstm for Removal of Old Roofir>g Material                'SO                                                                                                      ''0
               Sc;;IfUld Safety Inspection. r58 Safely Coordinator {4 5el Ups)        'SO
                                                                        a::...        ,sa
                                                                                                             1£ tl<
                                                                                                                                                             ""
                                                                                                              "
               Repsir leaks at Central Gutter • North and South
                                                                                      '"                      "                                                                             12,800
               Epoxy Inject Cracks in Stub Towe, ... 0.1 Go<bels Only                 'SO                     ,"                                                                            15,000




                                                                                                                                                      >/.   A
                                                                                                                                                                     ,
                  SUBTOTAL
               MaterllJl Sales Tax (Sales Tu ExemPf)
               TSBLabor               .
               TSB Labor Burden (43%)."
                                                                                 ..
                                                                                                                                :/l"~
                                                                                                                               ~/Vfu
                                                                                                                                                                                         14{1,63D




                                                                                                                               ,                 1-------
               purchase Ordsf Sub Total...
               Sales Tax on PO's (Sales Til}( Exempt), "" .""....""..,                                                         ,
                                                                                                                               $     140,630
               SlJb~OTItnJ~t Work ToraL.



                                                                                                                                         ...
                  SUBTOTAL - L.+ M + PO + S                                                                                    $     143,944
               TSB Bonds !2.5%1..••
                                                                                                                               ,
                                                                                                                               $        3,5!l9



                                      .
           1I::::;:,:,~.····~·~O;SBM,~u,""".,                                                                          .       $
                                                                                                                               $
                                                                                                                               $
                                                                                                                                     148,487
                                                                                                                                       7,424
                                                                                                                                     155,911



                                                 TOTAl This Estbmte
                                                                                                                               $
                                                                                                                               $

                                                                                                                               ,   --- 7,196
                                                                                                                                      25,000




QUALIFICATIONS I EXCLUSIONS

1. Please see attached Western Waterproofing quote dated September 13. 2005. All qualifICations/exclusions made therein are made part
   of this proposal.
2. This proposal excludes the purchase of new slate, terracoUa, and/or cast roofing matelial. Attic stock located in the basement will be
   utilized as required.
3. The scope of work included in this proposal is speCifically limited to the locations identified to date. These locatiOns have been noted
   on the attached roof plan. Roof repairs at areas not identified in this proposal are excluded. Any future leaks that may be identified are
   excluded from lhis proposal.
4. This proposal does not included repair to lhe underlying slructure andlor substrate.
5. The proposal excludes repair of water damaged materials, equipment, finishes, and work in place.
6. Any and all remediation work Is excluded (I.e. mold, asbestos, lead pain!, hazardous materials, etc.)
7. Repair and replacement of loose. missing. or damaged roofing materials is eXCluded (i.e. slale liles. ridge pieces, "acorn" caps, gargoyles, etc.)
   RJmv,cai and {zplacement of materials to facilitale repair Qlleaks at locations noied i5 induded in this proposal.
8. Please note Western Waterproofing qualification #3 regarding water testing, final acceptance. and warranty repairs.
9. Costs associated with 3rd party inspections are excluded.
10. Western Waterproofing will provide:> visual and photographic survey of the existing and adjacent conditions. and make recommendations
   for additionat repairs that may be required. These recommendations. if accepted, are beyond lhe initial scope of work and wilt be biUe<:!
   against the contingency aliowance.
11 As authorized by Bernie Blanton on 9126105. north and south guller repairs to begin immediately.
12. Epoxy injection includes repair of 300 lineal feet of cracks greater than 1/32" per the slructural general noles. Any additional repairs in
   excess of this quantity win be installed at $33.16/lineal feel. Excludes epoxy injection below the aWe lIoor. Epoxy to be standard gray color.
                                                         95



                          DALLAS COUNTY
                          COMMISSIONERS                 CO~1i ~.pl\1Iffi~~              nON
                          DEPARTMENT OF PLANNING AND DEVELOPMENT


DATE:                     October 3, 2005

TO:                       Commissioners Court

THROUGH:                  Rick Loessberg, Director of Planning and Development     Nt-
FROM:                     Rachel Brown, Community Development Assistant ~~

SUBJECT:          Allocating FY2004 and FY2005 HOME Set-Aside Funds
******************************************************************************
BACKGROUND

Dallas County received $696,933 in FY2004 HOME funds and $705,165 in FY2005 HOME funds.
HUD requires that at least 15% ofeach allocation be set-aside for Community Housing Development
Organizations (CHDOs). This 15% is to be used for low/moderate income housing activities in
which the CHDO acts as developer, sponsor and/or owner.

Dallas County's set-aside amount from its FY2004 award is $104,540 and $105,775 from its
FY2005 award for a total of$21O,3l5. The County must obligate/reserve the FY2004 set-aside
funds before October 1,2006 and the FY2005 funds before October 1,2007; otherwise, the funds
will revert back to HUD.

IMPACT ON OPERATIONS / FINANCIAL IMPACT

CHDOs are non-profit organizations that have, as a major objective, the development of affordable
housing, that are authorized to operate within specific neighborhoods/areas, and that have boards
where at least 1/3 ofits members are low-income. A CHDO must use the set-aside funds for housing
activities in which they may either act as a developer, sponsor or owner. Eligible activities that can
be undertaken by the CHDO are:

        -acquisition or rehabilitation of existing rental housing
        -new construction of rental housing
        -acquisition and rehabilitation of existing housing for sale to first-time home buyers
        -new construction of housing for sale to firsHime home buyers

Since the County began receiving CRDO funds, it has only received a limited number of proposals
during each application cycle (no more than three and usually no more than one) because of a
shortage ofCHDOs in the County's fourteen-city CDBG service area and because of the relatively
limited amount of CHDO funding that is available.


411 Elm Street, 3'" Floor, Room 313     Dallas, Texas 75202-3301              Telephone: (214) 653-7601
Dallas County Administration Building   e-mail: rloessberg@dallascounty.org   Fax:      (214)653-6517
                                                      96


Page 2 of3

Because the County has encountered difficulty in identifying CHDOs that were interested in
conducting eligible activities in its consortiwn area, the County amended its Consolidated Plan in
September 2003 to administerjoint CHDO projects with the City ofDallas that would allow CHDO
projects to be located within the City of Dallas if the project would have a positive impact on the
County's general fund, be an extension ofa County-involved initiative, and/or fill a significant void
in the County's social service delivery system. The County used this new provision for its FY2001
funds to provide $99,150 to Central Dallas Community Development Corporation so that it could
acquire a ten-unit apartment complex of which four of the units would be set-aside as transitional
housing for people who have aged-out of foster care and used it for its FY2002 and FY2003 funds
($202,850) to Builders of Hope Community Development Corporation to be used for the partial
coustruction of 16 homes to be sold to low-to-moderate income homeowners in its East Dallas Eagle
Ford Housing Project.

As has been done since the County began receiving HOME funds in FY94, staffproposes allocating
these available FY2004 and FY2005 funds on the basis of competitively evaluated proposals and
having the proposals evaluated by a committee consisting of a representative from the County's
CDBG program, the Budget Office, Purchasing, Planning & Development, Health & Hwnan
Services, and the MlWBE program using the following 140-point scoring criteria:

                       CRITERIA                                                      POINTS

               MlWBE participation                                                   15 points
               # of beneficiaries to be served                                       20 points
               Severity of need                                                      20 points
               Capacity/experience of CHDO                                           40 points
               Reasonableness of approach                                            45 points
                                                                     TOTAL          140 points

So that the County might receive a sufficient nwnber of responses to this funding cycle, staff will
again contact the City ofDallas and Texas Department ofHousing and Community Affairs to obtain
the names oflocal non-profits in the area. Using these names, the County will send letters to these
local agencies informing them that the County will be conducting a CHDO funding cycle and asking
them to become certified as a CHDO. While it is not mandatory that non-profits be certified as a
CHDO in order to submit a proposal for funding, HUD does require that non-profits be County-
certified prior to any County awards being granted. Staffwill work with those interested non-profits
so that such certification can be obtained.

PROJECT SCHEDULE

In order to allocate these funds, staff anticipates following the schedule described below:

               ACTIVITY                                             DATE

              Send out request for proposals                        October 24, 2005
              Proposal due date                                     December 12, 2005
              Present funding recommendations to Court              January 10, 2006
                                                   97




Page 3 of3

RECOMMENDATION

It is recommended that the FY2004 and FY2005 HOME set-aside funds be allocated on the basis
of competitively-evaluated proposals using the previously discussed schedule and process.

Recommended by:




J. Allen Clemson, Administrator

cc:           Ryan Brown, Budget Office
              Virginia Porter, County Auditor
              Zachary Thompson, Health & Human Services Director
              Shannon Brown, Purchasing Department
                                                     98


               DALLAS COUNTY
              OFFICE OF BUDGET AND EVALUATION




October 5,2005


To:            Commissioners Court

Through:       Ryan Brow~l)
               Budget Officer

From:          Ronica L. Watkins
               Senior Budget & Policy Analyst

Subject:       State of Texas - Task Force on Indigent Defense Formula Grant


BACKGROUND
The State of Texas Task Force on Indigent Defense has announced the availability funds as
mandated by the Texas Fair Defense Act. This act, also known as Senate Bill 7, provides funds to
counties for the implementation of this act. Based on information provided, Dallas County can
expect to receive approximately $1,208,511. Grant applications are due to the State of Texas by
October 21,2005. The purpose of this briefing is to provide Commissioners Court a recommendation
concerning the submittal of the grant application.


FINANCIAL IMPACT
Dallas County is expected to receive approximately $1,208,511 during FY2006. This amount is
based on the population of Dallas County, relative to all other counties in Texas, plus a $5,000 base
amount for all counties in Texas. The Task Force has established FY2001 as the baseline year for
county indigent defense expenditures. The following list provides the prior grant reimbursements.

FY2005 - $1,040,395
FY2004 - $1,030,405


RECOMMENDATION
The Office of Budget and Evaluation recommends submittal of the Texas Task Force of Indigent
Defense grant application, and authorizing the County Judge to sign all documents on behalf of
the Commissioners Court.



                  411 Elm Street - 3rd Floor, Dallas Texas 75202-3340
           (214) 653-6363. Fax (214) 653-6517 • rlwatkins@dallascounty.org
                                                         99
 2006 Dallas County Resolution Indigent Defense Grant Program                                Page 1 of 1


                                    2006 Dallas County Resolution
                                   Indigent Defense Grant Program

 WHEREAS, under the provisions of the Fair Defense Act, 77th Regular Session, counties are eligible
 to receive grants from the Task Force on Indigent Defense to provide improvements in indigent defense
 services in the county; and

 WHEREAS, this grant program will assist the county in the implementation of the provisions of the
 Fair Defense Act and the improvement of the indigent criminal defense services in this county; and

 WHEREAS, Dallas County Commissioners Court has agreed that in the event of loss or misuse of the
 funds, Dallas County Commissioners assures that the funds will be returned in full to the Task Force on
 Indigent Defense.

 NOW THEREFORE, BE IT RESOLVED and ordered that the County Judge of this county is
 designated as the Authorized Official to apply for, accept, decline, modify, or cancel the grant
 application for the Indigent Defense Formula Grant Program and all other necessary docwnents to
 accept said grant; and

 BE IT FURTHER RESOLVED that Ryan Brown is designated as the Program Director and contact
 person for this grant and the County Auditor is designated as the Financial Officer for this grant.

 Adopted this        ,day of                    "2005.


                                                                         Margaret Keliher
                                                                          County Judge
 Attest:


                County Clerk

                                     Internet Submission Form

After submitting the formula grant application on-line, the following Internet submission confirmation
number was received #200605720050930. This grant application submission was in accordance with
the Commissioners Court Resolution above.


             Margaret Keliher
              County Judge




http://tfid.tamu.eduIFormulaGrantProgramlResolution.asp?County_ID=57&FiscalYear=20... 9/30/2005
                                               100




                                      October 11, 2005


                                    MISCELLANEOUS


1)     SHERIFF'S - requests approval to accept the Agreement for Inmate Detention
       Services between Dallas County, Texas and the Cedar Hill Independent School
       District.
                      (Please Refer to Information Item No.4)

2)     PLANNING & DEVELOPMENT - requests approval as requested by the City of
       Dallas, waiving the County's right to receive a 60-day advance notice that the City is
       considering creating a TIF district in Skillman Corridor from Northwest Highway to
       LBJ Freeway and in the Grand AvenuelPark Row area between 1-45 and Fair Park.
       Similar requests for other TIF districts have previously been granted and does not
       obligate the County to participate in these districts. Should these districts be created,
       the County will have the ability to determine whether to participate at a later date.

3)     HEALTH & HUMAN SERVICES - requests approval to accept a donation from
       Aladdin Apartments, LLC in the amount of$I,OOO for outreach efforts ofthe Dallas
       County Health & Human Services' Weatherization Program.

4)     ELECTIONS - requests approval for:

       a)       the use of space and parking for the upcoming Constitutional Amendment
                Election to be held on November 8, 2005 for the following dates:

     Function            Date             Time                        Location

Early Voting          10-24-2005    8:00 a.m. - 5:00 p.m.        Records Building and Oak
                        through                                  Cliff Sub-Courthouse
                      10-28-2005
                      10-29-2005    8:00 a.m. - 5:00 p.m.
                      10-30-2005    1:00 p.m. - 6:00 p.m.
                      10-31-2005    8:00 a.m. - 5:00 p.m.
                        through
                      11-02-2005
                      11-03-2005   7:00 a.m. -7:00 p.m.
                         and
                      11-04-2005
                                             10 1




Training Class        11-03-2005 6:00 p.m. - 9:30 p.m.        Central Jury Room, 600
                      11-05-2005 9:00 a.m. - 1:00 p.m.        Commerce and George
                                                              Allen Parking Garage

Supply Pick-Up        11-05-2005   1:00 p.m. - 7:30 p.m.      Records Building Foyer,
                                                              North Dallas Government
                                                              Center and George Allen
                                                              Parking Garage

Election Night        11-08-2005 5:00 p.m. - until            George Allen Parking
                                 complete                     Garage

Election Night        11-08-2005 5:00 p.m. - until            Records Building Foyer,
                                 complete                     North Dallas Government
                                                              Center and HHS 8th Floor

       b)      for the use of security for the upcoming Constitutional Amendment Election
               to be held on November 8, 2005 for the following dates:

    Function            Date            Time                       Location

Early Voting         10-24-2005 4:30 p.m. - 5:30 p.m.    Records Building and Oak
                       through                           Cliff Sub-Courthouse
                     10-28-2005
                     10-29-2005 7:30 a.m. - 5:30 p.m.
                     10-30-2005 12:30 p.m. - 6:30 p.m.   (One Officer per location)
                     10-31-2005 7:30 a.m.- 8:00 a.m.
                      through          and
                     11-02-2005 4:30 a.m.- 5:00 p.m.
                     11-03-2005 6:30 a.m.- 8:00 a.m. and
                     11-04-2005 4:30 p.m.- 7:30 p.m.

Training Class       11-03-2005    6:30 p.m.- 9:30 p.m.       Central Jury Room
                     11-05-2005    8:30 a.m. - 12:30 p.m.

Supply Pick-Up       11-05-2005    1:30 p.rn.- 7:30 p.m.      Records Building Foye.,        ...   '.


                                                              North Dallas Government
                                                              Center

Election Night       11-08-2005    5:00 p.m. - until complete Records Building Foyer,
                                                              North Dallas Government
                                                              Center, and Health & Human
                                                              Services Building, 8th Floor
                                                     102




5)   GOVERNMENTAL AFFAIRS - requests approval to file continuing education
     transcript for Conunissioner John Wiley Price who has met the Statutory Requirement
     for the year 2005.
                      (Please Refer to Information Item No.6)

6)   COUNTY AUDITOR - requests approval to utilize the County Training Fund to pay
     for Virginia Porter's (County Auditor) travel to and from the Texas Association of
     Counties Annual Conference in South Padre Island, Texas on October 11-14,2005.
     The total amount requested is $751, which includes the following:

                                 Registration fee: = $190
                                 Per Diem: $35*3 days= $105
                                 Hotel: 3 nights @$80 =$240
                                 Airfare=$216
                                 TOTAL COST= $751

     The Auditor will receive continuing education credits for attending the conference.
     The guidelines for use ofthe County training fund state that the Commissioners Court
     approve training such as continuing education required by Texas Local Code 84.0085.

     The Office ofBudget and Evaluation recommends that Conunissioners Court approve
     this requests to use the County Training Fund.

7)   OFFICE OF BUDGET & EVALUATION - requests approval:

     a)    to transfer $2,752 from the FY 2006 Tax Office DDA into the FY 2006 DDA
           Seed Money account. On September 6, 2005, the Court approved the Tax
           Office to borrow against their FY 2006 DDA for conference travel not
           approved by the Countywide Travel Fund, with the agreement that the FY
           2006 DDA would be reduced by the same amount.

     b)    to include the following items on the FY 2006 Adopted Budget Approved
           Equipment List. The items have funding allocated in the respective budgets,
           but were inadvertently omitted from the official FY 2006 Approved
           Equipment List.

               Department               #     Quantity          Item                       Amount
           Juvenile Detention Center   5114     26         Desks for New positions         13,052
           Juvenile Detention Center   5114     26         Chairs for New Positions         7,800
           Juvenile Detention Center   5114     43         Guest Chairs                     7,525
           Juvenile Detention Center   5114    24          File Cabinet                     4,440
           Juvenile Detention Center   5114     22         Bookcases                        3,344
           Juvenile Detention Center   5114      1         Typewriter                         439
           Juvenile Detention Center   5114    22          Computers                       21,142
           Juvenile Detention Center   5114      1         Network Printcr                  1,217
           Juvenile Detention Center   5114    22          Microsoft office Professional
                                                           Software                        7.194
           Juvenile Detention Center   5114    22          Cell phones                     6,600
           Juvenile Detention Center   5114     1          Fax Machine                       950
           Juvenile Detention Center   5114     1          Copier
                                            103




8)    IT SERVICES - requests approval to assign parking spaces (previously assigned to
      ATOS) to Senior IT staff(Gwen Hurd and Rodney Christian) and provide each a $75
      monthly cell phone allowances. Funding from Major Technology Improvement
      Program fund. Recommended by Commissioners Court Administration.



                                TRAVEL REOUESTS


9)    PROBATE COURT NO.3 - requests approval for Judge Joe Loving and Deborah
      Foster to attend the National College ofProbate Judges Conference in San Francisco,
      CA on November 8-12, 2005: $4,836 ($800 for registration) is available in General
      Fund, Probate Court No.3 Department, Education Fund Account, FY Budget 2005,
      (00120.4703.21667.2005).

10)   DISTRICT ATTORNEY - requests approval for:

      a)    Steve Ashby, Jeffrey Ward, Erin Hendricks, Kim Miller, Misti Rodriguez, and
            Elsa Castillo to attend the National College ofDistrict Attomey's Conference
            on Domestic Violence in Reno, NV on October 22-27, 2005, at no cost to
            Dallas County.

      b)    Abhi Kang, Jon Lumbley, and Kimberly Miller to train Law Enforcement and
            other Allied Professionals in Family Violence Issues in Fort Hood, Texas on
            October 27-28,2005, at no cost to Dallas County.

11)   PUBLIC WORKS - requests approval for:

      a)    ten (10) Staff people to attend and participate in the North Central Texas
            Regional Certification Agency Awards Banquet in Arlington, Texas on
            October 20, 2005: $500 (registration fee) is available in General Fund, Public
            Works Department, Conference & Staff Development Account, FY Budget
            2006, (00120.2010.2050.2006).

      b)    Donald R. Holzwarth to attend and participate in the Industry Advisory
            Committee Board meeting in Prairie View, Texas on October 28, 2005:
            $254.28 is available in General Fund, Public Works Department, Conference
            & Staff Development Account, FY Budget 2006, (00120.2010.2050.2006).
                                             104




12)   HEALTH & HUMAN SERVICES - requests approval for:

      a)     Lauren Hsu and William Dabney to attend the Food Protection Management
             Recertification in Dallas, Texas on October 17,2005, at no cost to Dallas
             Connty.

      b)     Mitos Llauder and Thomas Reed to attend a 2005 Annual CARE Act Data
             Report and ADAP Quarterly Report Training in Scottsdale, AZ on December
             4-6,2005: $2,060 ($150 registration fee) is available in Grant Fund, Title I
             Department, Conference Travel Account, FY 2005 Budget,
             (00466.65502.004210.2005).



                 EXCEPTION TO TRAVEL REOUESTS
      UNLESS SPECIFICALLY OBJECTED TO, ALL ITEMS PRESENTED
         AS EXCEPTIONS ARE CONSIDERED TO BE APPROVED


Travel Requests submitted fOr approval after travel had occurred:

13)   INFORMATION TECHNOLOGY - requests approval for Robert Clines to attend
      a review of Linebarger IT Infrastructure prior to contract signing in San Antonio,
      Texas on August 19,2005: $214.40 is available in General Fund, Commissioners
      Court Administration Department, Business Travel Account, FY Budget 2005,
      (00120.1020.4010.2005).

14)   SHERIFF'S - requests approval for Inv. J. Rodriguez to attend an objective Pre-
      Employment Interviewing Training Course in San Antonio, Texas on October 10-12,
      2005 in a County vehicle with gas credit cards and no other expense to Dallas
      County.

Travel Requests with reimbursements going over Dallas County Policy maximum
reimbursement schedule:

15)   PUBLIC WORKS DEPARTMENT - requests approval for Donald R. Holzwarth
      to attend and participate in the Texas Association of County Engineers and Road
      Administrators 2005 Conference in San Antonio, Texas on October 25-27, 2005:
      $666.74 ($65 forregistration) is available in General Fund, Public Works Department,
      Conference & Staff Development Account, FY Budget 2006,
      (00120.20 I0.2050.2006).
                                       105




                        MISCELLANEOUS EOUIPMENT


(1)   DEPARTMENT:         3220     Constable Precinct #2
      ITEMS:                       I - Standard PC and Software
      ESTIMATED COST:              $1,250
      FUNDING SOURCE:              Contingency Furniture and Equipment
      EXPENDITURE SOURCE:          00120.3220.02093.2006 (General Fund, Constable
                                   Precinct #2, Computer Hardware less than $5,000,
                                   FY2006)
      PROPOSED ACTION:             Constable Precinct #2 requests funding for a computer
                                   for a new clerical position that was inadvertently left
                                   out ofthe budget. Recommended by Office ofBudget
                                   and Evaluation.

(2)   DEPARTMENT:         3210     Constable Precinct # I
      ITEMS:                        II Badges and sets of collar brass
      ESTIMATED COST:              $934
      FUNDING SOURCE:              Contingency Furniture and Equipment
      EXPENDITURE SOURCE:          00120.3210.02970.2006 (General Fund, Constable
                                   Precinct # I, Uniforms. FY2006)
      PROPOSED ACTION:             Constable Precinct # I requests funding for II badges
                                   and collar brass for new deputies. Recommended by
                                   the Office of Budget and Evaluation.

(3)   DEPARTMENT:         4883     JP Central Collections (JPCC)
      ITEMS:                       3 - Standard PC and Software ($1,250 each)
      ESTIMATED COST:              $3,750
      FUNDING SOURCE:              Within Budget
      EXPENDITURE SOURCE:          00120.4883.02093.2006 (General Fund, Central
                                   Collections, Computer Hardware less than $5.000,
                                   FY2006)
      PROPOSED ACTION:             JPCC was approved three new clerical positions as
                                   part of the Sheriffs Office expansion of Phase II of
                                   their Freeway Management Traffic Program (Court
                                   Order #2005-1627). The funds are budgeted in the
                                   JPCC FY2G06 Budget. Recommended by Office of .
                                   Budget and Evaluation.

(4)   DEPARTMENT:           1020   Planning and Development
      ITEM:                        I - Standard desk with right return, middle drawer,
                                   and keyboard tray
      ESTIMATED COST:              $900
                                      106




      FUNDING SOURCE:              00466.0000.8640.2005.0000.0000.9384
      EXPENDITURE SOURCE:          00466.0000.8640.2005.0000.0000.9384 (Grant Funds,
                                   Computer Hardware less than $5,000, FY2005)
      PROPOSED ACTION:             The Planning and Development Director is requesting
                                   to replace a desk that is non-functional for the set-up
                                   of the new PC that is utilized by CDBG
                                   Administrator. The funds are available within grant
                                   funds. Recommended by the Office of Budget and
                                   Evaluation.

(5)   DEPARTMENT:         3311     Institute of Forensic Sciences
      ITEMS:                       1 - LaserJet 4650 Color Printer
      ESTIMATED COST:              $1,900
      FUNDING SOURCE:              Major Tech. Fund, Prior Year Unspent Balance
      EXPENDITURE SOURCE:          00195.0.02093.2003.0.92014 (Major Tech. Fund,
                                   Computer Hardware less than $5,000, Technology
                                   Equipment Replacement)
      PROPOSED ACTION:             Institute ofForensics Sciences requests a replacement
                                   for a broken HP LJ4550 Color Printer that cannot be
                                   repaired. The printer is no longer supported by HP and
                                   our techs have made 4-5 visits to the site on this
                                   printer (sequential repairs, evaluation hold and
                                   subsequent failure). Recommended by IT Services.

(6)   DEPARTMENT:         4031     County Clerk
      ITEMS:                       46 - Surge Protectors
      ESTIMATED COST:              $1,400
      FUNDING SOURCE:              County Clerk Records Management Fund.
      EXPENDITURE SOURCE:          00120.4031.02093.2006(General Fund, County Clerk,
                                   Computer Hardware less than $5,000, FY2006)
      PROPOSED ACTION:             The County Clerk requests the purchase of surge
                                   protectors for their new Records Management System.
                                   The vendor Bearing Point did not supply surge
                                   protectors when installing workstations for the
                                   system. To preserve functionality in the Clerk's office
                                   in the event of a catastrophic electricity spike
                                   (lightning strike) IT Services recommends purchasing
                                   46 Surge Protectors. Recommended by IT Services.

(7)   DEPARTMENT:           5215   TB Clinic
      ITEMS:                       1- Medical Film Processor for X-ray Machine
      EST1MATED COST:              $15,950
      FUNDING SOURCE:              Within Budget
                                   00120.5216.05590.2005
                                        107




       EXPENDITURE SOURCE:          00120.5216.08610.2005 (General Fund, TB Clinic,
                                    Special Equipment, FY2005)
       PROPOSED ACTION:             The TB Clinic requests approval to purchase a
                                    replacement Medical Film Processor for the X-ray
                                    machine. The current machine has been evaluated by
                                    technicians and was deemed irreparable.
                                    Recommended by the Office of Budget and
                                    Evaluation.

(8)    DEPARTMENT:           1035   Tax Office
       ITEMS:                       I - Replacement PC and Microsoft Office Software
                                    License
       ESTIMATED COST:              $1,800
       FUNDING SOURCE:              Major Technology Fund, Prior Year Unexpended
                                    Balance
       EXPENDITURE SOURCE:          00195.0.02093.2003 .0.92014 (Major Technology
                                    Fund, Computer Hardware Less than $5,000, FY2003,
                                    Computer Replacement Project)
       PROPOSED ACTION:             The Tax Office requests the approval to purchase a
                                    replacement computer and software license. The
                                    current PC is operating below the county standards of
                                    proper processor speed and memory and therefore
                                    cannot function with the current standard applications.
                                    Recommended by IT services.

(9)    DEPARTMENT:         5II6     Letot Center
       ITEMS:                        I-Vacuum Cleaner
       ESTIMATED COST:              $250
       FUNDING SOURCE:              Within Budget
       EXPENDITURE SOURCE:          00120.5116.02090.2006 (General Fund, Letot Center,
                                    Property under $5000, FY2006)
       PROPOSED ACTION:             The Letot Center requests approval to purchase one
                                    vacuum cleaner to replace the one that is currently not
                                    functional. This item was previously approved in FY
                                    2005; however the department did not encumber the
                                    funds in time and was unable to purchase the vacuum.
                                    Recommended by the Office. of • Budget and.
                                    Evaluation.

(10)   DEPARTMENT:                  00105.2530 Road & Bridge #3
       ITEMS:                       2 - Motor Grader ($175,000 each)
                                    1 - Tractor ($90,000 each)
                                    1 - Y. ton Van ($35,000 each)
                                    1 - Compactor ($90,000 each)
       ESTIMATED COST:              $565,000
                                               108




       FUNDING SOURCE:                      R&B#3, New Program Contingency
       EXPENDITURE SOURCE:                  00105.2530.0861O.2006CRoad & Bridge Fund, Road
                                            & Bridge #3, Special Equipment, FY2006)
       PROPOSED ACTION:                     Road & Bridge #3 requests to purchase the above
                                            listed replacement equipment to replace current
                                            equipment that are broken and are no longer cost
                                            effective to repair. Recommended by the Office of
                                            Budget and Evaluation.



                              TELECOMMUNICAnONS REOUEST


Constable Precinct 5 - requests:
D-OS09019 to install a data-line cable in room 200 to relocate a network printer. Installation:
$58.75; no recurring cost. Recommended.

M-OS09066 to install a new single-line phone with voice-mail for the new Deputy position,
Equipment: $42.46; Installation: $41.50; labor covered by contract; no recurring cost.
Recommended.

Criminal Court #2 D-OS09020 requests to install a data-line cable on the 3'd floor of the
FCCB room C25 for a Public Defender workstation, Installation: $58.75; no recurring cost.
Recommended.

CSCD D-OS09021, D-OS09022 & D-OS09023 requests to install three data-line cables on the
9th floor of the FCCB to provide Internet access. Installation: $176.25; no recurring cost.
Recommended.

IT Services - requests:
M-OS09048 to upgrade single-line extension 7809 on the 5th floor of the Records building
to a multi-line phone and assign voice-mail. Equipment: $69.00; Installation; $0.00, labor
covered by contract; no recurring cost. Recommended.

M-OS090S8 to relocate extension 6920 to a new office on the 5th floor of the Records
building. Equipment: $0.00; Installation; $0.00, labor covered by contract; no recurring cost.
Recommended.

Infirmary M-OS09049 requests to install a multi-line phone on the 3'd floor of the West
Tower in room 3M-26. Equipment: $69.00; Installation; $0.00, labor covered by contract;
no recurring cost. Recommended.
                                              109




Criminal District Courts M-0509050 & D-0509017 requests to install a data-line and a
phone line on the 5th floor ofthe FCCB in the Judges Chambers ofAuxiliary # I. Equipment:
$42.46; Installation: $100.25; labor covered by contract; no recurring cost. Recommended.

Family Court Services M-0509051 requests to make changes to the auto attendant to reflect
new address and related information. Equipment: $0.00; Installation; $0.00, labor covered
by contract; no recurring cost. Recommended.

District Attorney - requests:
M-0509052 to install a single-line phone in room C4-32 on the 11 th floor of the FCCB.
Equipment: $42.46; Installation: $0.00; labor covered by contract; no recurring cost.
Recommended.

M-0509056 to install a single-line phone in room C3-05 on the 11 th floor of the FCCB.
Equipment: $42.46; Installation: $0.00; labor covered by contract; no recurring cost.
Recommended.

Medlock Facility - requests:
M-0509053 to relocate extension 9776 from room CI-4 to the records storage room.
Installation: $41.50; no recurring cost. Recommended.

M-0509054 to relocate fax line from room CI-4 to the records storage room. Installation:
$41.50; no recurring cost. Recommended.

Health & Human Services M-0509057 requests to relocate extension195 1 from room 002
to room 001 due to changes in the department. Equipment: $0.00; Installation; $0.00, labor
covered by contract; no recurring cost. Recommended.

Juvenile - requests:
M-0509059 to upgrade an existing single-line phone to a multi-line on the 1st floor in the
lobby area. Equipment: $69.00; Installation; $41.50, labor covered by contract; no recurring
cost. Recommended.

M-0509068 to assign a long distance access code for employee on the 1" floor room CI65.
Equipment: $0.00; Installation: $0.00; labor covered by contract; no recurring cost.
Recommended.

M-0509069 to assign a long distance access code for employee on the 1st floor room C165.
Equipment: $0.00; Installation: $0.00; labor covered by contract; no recurring cost.
Recommended.
                                             1 10




Education Services M-OS09060 requests to provide five single-line phones for the analog
telephone system located at JJAEP Charter school. Equipment: $212.30; Installation; $0.00,
labor covered by contract; no recurring cost. Recommended.

Tax Office - requests:
M-OS09062 to develop a ACD que for the six lines in the Motor Vehicle department.
Equipment: $0.00; Installation ; $0.00, labor covered by contract; no recurring cost.
Recommended.


M-0509063 to develop a ACD que for the seven lines in the Property Tax department.
Equipment: $0.00; Installation ; $0.00, labor covered by contract; no recurring cost.
Recommended.

Youth Village M-OS09064 requests to assign a long distance access code for the front office
Secretary. Equipment: $0.00; Installation; $0.00, labor covered by contract; no recurring
cost. Recommended.

JIS M-OS0906S requests to reroute calls from extensions 4248& 4239 to extension 3477 on
the I" floor of the FCCB room AZ. Equipment: $0.00; Installation; $0.00, labor covered by
contract; no recurring cost. Recommended.


Funding for the above request is available from countywide Department 800, line item 432,
Telephone Contingency.


Pagers

Constable Precinct 4 M-OS090SS requests to provide a new alpha-numeric pager for a new
deputy. Monthly service increase: $4.95;. Recommended.




Pagers are funded by the requesting department unless otherwise indicated

				
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