Recommendations for Inventory System Proposals by zlp18340

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									                    The Lee College Planning Committee
    Recommendations Regarding New Spending: 2005-06
                                    25 April 2005

Introduction The Planning Committee began the process of developing these
recommendations in January, 2005 when it met to review the process and procedures
used in past years and to establish a calendar for the committee’s actions this year. The
process adopted by the committee included the following steps.

   •   January 24. The committee issued a call for Proposals for New Spending. The
       call included instructions, a format for the proposals, and a calendar regarding
       committee meetings and deadlines. Note that the members of the Planning
       Committee, their college affiliation, and their terms are included in Table 5.
   •   March 15. The committee began receiving proposals from deans and other
       administrators who report to the president.
   •   March 29 and April 5. The committee conducted hearings. The faculty and staff
       members who had submitted proposals were invited and given the opportunity to
       explain their proposals and answer questions. The meetings were open to all
       Lee College employees.
   •   April 5. The committee toured the campus to see the equipment, furniture and
       physical facilities that were addressed by proposals.
   •   April 12. The committee agreed on the ranking of the proposals vis a vis the
       goals they addressed.
   •   April 19. The committee agreed on the overall ranking of the proposals and
       tentatively agreed on the contents of its report to the president.
   •   April 25. The committee gave final approval to the overall ranking of the
       proposals and to this report.

The Overall Rankings of the Proposals The committee’s overall ranking of the
proposals is presented in Table 1. Tables 2 and 3 include the same data as Table 1;
however, they present the proposals that call for additional personnel and furniture
separately. Note that the “Name/File Reference” column in the tables refers to the MS
Word files that contain the full text of the proposals.

Notes Regarding the Proposals The committee elected to attach notes to some of the
proposals. Some of these notes are in response to a request from the president that
proposals regarding personnel and furniture be ranked separately; others include
committee recommendations that address specific proposals. The notes’ meanings are
outlined below.

 Note Meaning
   1. The committee attached this note to all of the proposals that addresses the need
      for additional personnel or the need to upgrade existing personnel positions. The
      committee did so in response to the president’s request that these proposals be
      presented separately. These proposals are “noted” in Table 1 and are presented
      separately in Table 2.
      The committee relied in part on data from Table 4 when ranking the proposals
      regarding personnel. Table 4 shows for example, that while overall student
       enrollment growth has been modest over the past five years, there has been
       significant growth in the some areas, particularly in the numbers of students
       attempting biology, physics, and the number of students who apply for financial
       aid.

   2. This note is used to designate the proposals that address the need for classroom
      and/or lab furniture. These proposals are listed separately in Table 3 as per the
      president’s request.

   3. The committee asked the SACS coordinator to review the list of proposals and
      identify those that have some bearing on the college’s Quality Enhancement
      Plan. Two proposals were identified; ACAD-11, Developmental Reading
      Instructor and SS-3, IR Assistant. The former proposal calls for a new faculty
      position, the latter calls for an existing staff position to be upgraded from half-time
      to full-time.

   4. One proposal, ASCE-1, addressed the need to provide funds for the replacement
      of the bulbs used in “media classroom” projectors. These bulbs cost about $500
      each.

       The committee recommends that the cost of replacing these bulbs and the other
       electronic equipment used in media classrooms not be charged to the budgets of
       the instructional departments. Instead, the committee recommends that the
       college establish a special supply center for these classrooms and maintain an
       inventory of bulbs and other electronic items that are used in the classrooms.
       Doing so will allow the replacement parts to be purchased in bulk and will ensure
       that spares are on hand when equipment fails. The latter will serve students by
       helping minimize “down-time” due to equipment failures.

   5. One proposal, ACAD-6, calls for the creation of eleven new media classrooms.
      The committee recommends that this proposal be broken down into categorical
      requests ranked by priority so that the college can fund some, if not all of the
      eleven that were requested.

   6. Three proposals, ADMN-1, ADMN-7, and ASCE-9 call for infrastructure repairs or
      upgrades. The estimated cost of implementing these proposals will be $100,000
      or more for each. The committee recommends that these items be funded with
      reserves or revenue bonds.

Proposals Regarding Safety and Proposals that Address Conditions that Threaten to
Undermine the Operation of the College In past semesters the committee has reviewed
the proposals it received to see if any meet either of these criteria. The committee did
so again this semester but determined that none of the proposals met either criterion.

The Technical Advisory Committee’s Recommendations These recommendations are
presented in a separate document that is appended to this report.
                                               Planning Committee: Spring 2005
                                            Table 1: Overall Ranking; All Proposals
                                                                                                                                  Overall
                 Name/File Reference                                     Description                            Goal   Est Cost    Rank     Note
 1    ACAD-1 Biology Instructor.doc .               New Position: Biology Instructor                             4      50,295      1        1
 2    ASCE-6 HITT Faculty Member.doc                New Position: Health Information Technology Instructor       4      63,295      2        1

 3    ACAD-11 Reading Instructor.doc             New Position: Developmental Reading Instructor                  4      37,000      3       1,3
 4    ACAD-4 Replace Biology Lab Microscopes.doc Replace the microscopes in the biology laboratories             2      60,200      4

 5    SS-2 Financial Aid Receptionist.doc           Upgraded Position: Financial Aid Receptionist from half-     4      15,725      5        1
                                                    time to full-time.
 6    ASCE-11 Renovate CSME.doc                     Provide new work-stations and styling chairs for the         2      20,600      6        2
                                                    cosmetology lab
 7    ACAD-3 Writing Lab Coordinator.doc            New Position: Writing Center Coordinator                     4      37,000      7        1
 8    ASCE-1 Replace Bulbs and Monitors in          Replace the projector bulbs and provide SmartBoard           2      7,000       8        4
      ATC.doc                                       Monitors for ATC classrooms and labs
 9    ADMN-1 Roofs; MHC, etc.doc                    Repair roofs at two buildings: McNulty Haddick Complex       7     590,000      9        6
                                                    & TV-2,3,4
 10   ADMN-5 Student Email Server                   Provide student E-mail accounts by purchasing a server       3      20,000      10
                                                    and software
 11   ACAD-7 ChemMath Instructor.doc                New Position: Full-Time Chemistry/Math Instructor            4      50,295      11       1
 12   ADMN-2 Improved Data Backup                   Upgrade the backup system for the People Soft and            8      88,085      12
                                                    iCampus applications with a Storage Area Network
                                                    Solution (SAN)
 13   ASCE-3 Desks and Chairs.doc                   Replace desks and chairs in the electrical classrooms in     2      21,689      13       2
                                                    TV3 and TV4

Table 1, Continued
                                                                                                                                  Overall
                Name/File Reference                                         Description                         Goal   Est Cost    Rank     Note
 14   ADMN-9 Network Technician.doc                 New Position: Network Services Technician                    4      45,000      14       1
 15   ASCE-4 Labor and Delivery Facility.doc        Construct a customized labor and delivery laboratory         2      5,615       15
                                                    facility
 16   SS-3 IR Assistant.doc                         Upgraded Position: Institutional Research Assistant from     4      20,712      16      1,3
                                                    half-time to full-time.
 17   ADMN-3 New Network Backup                     Upgrade/replace the college's current network backup         8      15,000      17
                                                    solution
 18   ACAD-10 Theater Sound System.doc              Replace the sound system in the (MHC) theatre                2      15,000      18
 19   ADMN--6 Improve Ice Plant                     Improve the reliability of the air conditioning system by    7      60,000      19
                                                    creating redundancy in the current system
 20   ACAD-9 Furniture for SJM Classrooms.doc       Replace/upgrade the furniture in classrooms at San           2      11,820      20       2
                                                    Jacinto Mall and other classrooms via bulk purchase
 21   IA-1 Electronic Sign.doc                      Provide an electronic entrance sign for installation near    3      24,360      21
                                                    the entrance to the college
 22   SS-5 People Soft Training.doc                 Provide People Soft training for Student Services            8      20,012      22
                                                    personnel
 23   SS-1 Student Data Reporting Coordinator.doc   New Position: Student Data Coordinator, will report to       4      50,000      23       1
                                                    the Dean of Students or Registrar
 24   ADMN-10 Upgrade Edyth Olde                    Upgrade the sound and projection equipment in the            2      6,180       24
                                                    Edyth Olde Studio
 25   ACAD-2 Wireless Lab.doc                       Provide wireless network access for the Architecture and     2      68,450      25
                                                    Fine Arts Computer Lab; MHC-W11
 26   ACAD-5 Science Lab Coordinator.doc            New Position: Science Lab Supervisor/Coordinator and         4      12,000      26       1
                                                    Computer/Media Specialist
 27   ASCE-5 Upgrade lab software.doc               Provide software upgrades for the library and the Open       2      5,400       27
                                                    Lab housed in the library
 28   ADMN-8 Sidewalk MH to SC                      Provide additional sidewalks between Moler Hall,             7      40,000      28
                                                    Student Center, parking lot, etc.

Table 1, Continued
                                                                                                                                  Overall
                Name/File Reference                                        Description                          Goal   Est Cost    Rank     Note
 29   ADMN-4 iCampus Load Balancing                 Purchase an automatic load balancing system that will        8      50,000      29
                                                    improve the efficiency of the college's current network
                                                    servers
 30   SS-4 Renovate Career Center.doc               Consolidate and improve the Career Development and           5      27,952      30
                                                    Transfer Center (CTC) and Job Placement Office (JPO)
                                                    in one location
 31   ASCE-8 Furniture for MHC Classrooms.doc       Complete the replacement/upgrade of chairs and tables        2      18,000      31       2
                                                    in nursing classrooms; MHC
 32   ACAD-8 Sign Language Instructor.doc           New Position: Sign Language Instructor                       4      37,000      32       1
 33   ACAD-6 Media Classrooms.doc .                 Provide additional media classrooms                          2      87,000      33       5
 34   ASCE-7 Lab Benches for Instrumentation        Provide new lab benches for the Instrumentation              2      12,520      34       2
      Lab.doc                                       Technology Lab; TV2-101
 35   ADMN-7 Generator for Server Room              Purchase a generator that will provide back-up electrical    8     100,000      35       6
                                                    power for the server room in the event of a power failure

 36   SS-6 Staffing for Career Center.doc           New Positions: one Career Counselor and two part-time        4      98,908      36       1
                                                    Peer Recruiters for the (expanded) Career Development
                                                    and Transfer Center (CTC) and Job Placement Office
                                                    (JPO)
 37   ASCE-10 Automotive Scan Tool.doc              Provide diagnostics scan tools for troubleshooting           2      5,500       37
                                                    automobile problems for the Liberty High School
                                                    Automotive Repair Program
 38   ASCE-9 Renovate 2nd Floor, MHC.doc            Renovate the second floor of the McNulty-Haddick             7     250,000      38       6
                                                    Building
                                             Planning Committee: Spring 2005
                       Table 2: Overall Ranking; Proposals Regarding Personnel
                                                                                                                                  Overall
                Name/File Reference                                      Description                            Goal   Est Cost    Rank     Note
1    ACAD-1 Biology Instructor.doc .               New Position: Biology Instructor                              4      50,295      1        1
2    ASCE-6 HITT Faculty Member.doc                New Position: Health Information Technology Instructor        4      63,295      2        1

3    ACAD-11 Reading Instructor.doc                New Position: Developmental Reading Instructor                4     37,000       3       1,3
4    SS-2 Financial Aid Receptionist.doc           Upgraded Position: Financial Aid Receptionist from half-      4     15,725       5        1
                                                   time to full-time.
5    ACAD-3 Writing Lab Coordinator.doc            New Position: Writing Center Coordinator                      4     37,000        7       1
6    ACAD-7 ChemMath Instructor.doc                New Position: Full-Time Chemistry/Math Instructor             4     50,295       11       1
7    ADMN-9 Network Technician.doc                 New Position: Network Services Technician                     4     45,000       14       1
8    SS-3 IR Assistant.doc                         Upgraded Position: Institutional Research Assistant from      4     20,712       16      1,3
                                                   half-time to full-time.
9    SS-1 Student Data Reporting Coordinator.doc   New Position: Student Data Coordinator, will report to the    4     50,000       23       1
                                                   Dean of Students or Registrar
10   ACAD-5 Science Lab Coordinator.doc            New Position: Science Lab Supervisor/Coordinator and          4     12,000       26       1
                                                   Computer/Media Specialist
11   ACAD-8 Sign Language Instructor.doc           New Position: Sign Language Instructor                        4     37,000       32       1
12   SS-6 Staffing for Career Center.doc           New Positions: one Career Counselor and two part-time         4     98,908       36       1
                                                   Peer Recruiters for the (expanded) Career Development
                                                   and Transfer Center (CTC) and Job Placement Office
                                                   (JPO)
                                             Planning Committee: Spring 2005
                      Table 3: Overall Ranking; Proposals Regarding Furniture
                                                                                                                            Overall
              Name/File Reference                                     Description                         Goal   Est Cost    Rank     Note
1   ASCE-11 Renovate CSME.doc                  Provide new work-stations and styling chairs for the        2      20,600      6        2
                                               cosmetology lab
2   ASCE-3 Desks and Chairs.doc                Replace desks and chairs in the electrical classrooms in    2     21,689       13       2
                                               TV3 and TV4
3   ACAD-9 Furniture for SJM Classrooms.doc    Replace/upgrade the furniture in classrooms at San          2     11,820       20       2
                                               Jacinto Mall and other classrooms via bulk purchase
4   ASCE-8 Furniture for MHC Classrooms.doc    Complete the replacement/upgrade of chairs and tables       2     18,000       31       2
                                               in nursing classrooms; MHC
5   ASCE-7 Lab Benches for Instrumentation     Provide new lab benches for the Instrumentation             2     12,520       34       2
    Lab.doc                                    Technology Lab; TV2-101
                                          Planning Committee: Spring 2005
                               Table 4: Student Enrollment and Contact Hours

                         2000                      2001                       2002                       2003                       2004
                 Hdcnt      Contact Hrs   Hdcnt       Contact Hrs    Hdcnt       Contact Hrs    Hdcnt       Contact Hrs    Hdcnt       Contact Hrs
    HITT          95          5,088        156          8,064         221          10,912        291          15,136        327          17,440

   MATH          1,584        80,128      71,440            1,422    65,600            1,311    66,576            1,346    61,584            1,237

   BIOL          496          46,320       605             55,632     690             63,168     832             76,608     881              81,024
   CHEM          107          10,272       96              9,216      103             9,840      100             9,600      137              13,104
   PHYS          47           4,512        59              5,664      62              5,952       90             8,640      102              9,744
  Combined       650          61,104       760             70,512     855             78,960    1,022            94,848    1,120            103,872

   ENGL          1,150        55,136      1,253            60,112    1,287            61,776    1,354            64,992    1,281            61,488
   READ           248         11,840       213             10,160     240             11,520     260             12,480     276             13,248
  Combined       1,398        66,976      1,466            70,272    1,527            73,296    1,614            77,472    1,557            74,736
 LC Baytown
    Total        4,893        802,288     5,100            832,784   5,234            867,648   5,321            945,424   4,858            901,152

 Financial Aid
  Recipients             NA                        2,181                      2,288                      2,995                      2,882
(Unduplicated)
Tec hnol ogy Ad visory C ommitt ee Members
Thanks to you we were able to accomplish a lot of work in such as short period of time! The final rankings and
recommendations are attached. The next meeting for committee members will be held in June to formalize
recommendations for the upcoming academic year.

Recommendations

     •    The TAC recommends that any funds left over from bulk purchases be allocated to fund more lab upgrades.

     •    Library will utilize web appliances since library patrons/students only use the computers for Internet research and
          the Library web site.

     •    The Office of Information Technology will submit proposal requests to TAC for computer lab upgrades
          accompanied by appropriate documentation (warranty, helpdesk logs, system requirements, matrix, etc.).

     •    OIT will continue maintaining the annual inventory on the Computer Lab Matrix.

     •    Divisions submit proposals for additional computer labs, changes to programs that require new software/hardware
          or computer-related peripherals (printers, projectors, multimedia equipment, program specific equipment, etc.).

     •    Purchase extended 5 year warranty from selected vendor.

Carolyn
------------------------------------------------------------------------------------------------------
Lee College Technology Advisory Committee
Office: 281-425-6455
Fax: 281-425-6877
Email: clightfoot@lee.edu
                                                       TAC PROPOSAL RANKING - SPRING 2005

                                                                              SECT/
TAC RANK DEAN         PROGRAM/MATRIX             LOCATION                  ENROLLMENT         ITEMS                                     EST. COST**         SCORE
                                                                                              Replacement of 8 old computers &
TAC-1    ACAD 1       MESE - Matrix              SB 134                         6/96          peripherals for Physics laboratories            $31,213.00        1350

TAC-2    ASCE 1       Allied Health Matrix       E04/W09                        17/69         36 computers, 1 laser printer, Software         $68,000.00        1230
                                                 Information
TAC-3    ADMN 5       ADMN - New                 Technology                Campus Wide        Student E-mail Server & Software                $20,000.00        1155
                                                                                              24 computers, 2 laser printers,
TAC-4    ASCE 2I      HITT - New                 ATC 234                       13/157         Maintenance & Software                          $54,000.00        1150
                      Computer Lab/Open lab                                                   25 computers, 1 laser printer,NetOp
TAC-5    ASCE 2G      overflow Matrix            ATC 209                        3/64          software                                        $52,900.00        1140
                                                                                              26 computers, 1 laser printer,
TAC-6    ASCE 2B      Computer Matrix            SJMall                        18/265         Maintenance/software                            $49,337.00        1130
                      English/Humanities -                                                    Computer replacement 22 computers -
TAC-7    ACAD 2       Matrix                     BH 222                         7/73          Matrix                                          $44,000.00        1075

                      Computer Maintenance-      TV1, 114, 116, 117,                          4 Adran 550 CCNP Telecom Simulator
TAC-8    ASCE 4       New Software               119                           20/369         Bundles                                         $18,400.00            940
TAC-9    ASCE 3       Electrical - New           TV3 106                        3/33          20 computers, CMH Software                      $41,500.00            935
TAC-10   ASCE 2H      Computer Matrix            ATC 235                       18/398         24 computers                                    $39,374.00            925

                                                                                              Replacement of 7 old computers &
                                                                                              peripherals for environmental science
TAC-11   ACAD 3       MESE - Matrix              SB 128                         8/108         laboratories                                    $20,246.00            885

                                                                                              Replacement of 7 old computers &
TAC-12   ACAD4        MESE - Matrix              SB 123                         3/58          peripherals for Chemistry Laboratories          $22,956.00            880

                                                                                              LCD projector, Touch panel/control
TAC-13   ADMN 10      ADMN -New                  Edyth Olde Studio         Campus Wide        unit, VGA cable, speakers, computer              $6,180.00            880
TAC-14   ASCE 2C *    Office Tech Matrix         ATC 320                        7/117         25 computers 1 laser printer                    $51,000.00            860
TAC-15   ASCE 2A *    Drafting Matrix            ATC 216                        8/79          14 computers, 1 instr workstation               $30,000.00            835
TAC-16   ASCE 2E *    Computer Matrix            ATC 314                      8/123           24 computers, 1 laser printer                   $49,000.00            790
TAC-17   LIB 1        Computer Matrix            Library                   Campus Wide        28 computers, 1 printer                         $34,750.00            760
                      Visual/Performing Arts -
TAC-18   ACAD 6       New                        W09, W11                    17/69, 4/52      Hi-Fi Jet Printer                               $15,995.00            735

                                                                        Front desk, monitoring
TAC-19   ASCE 8       Cosmetology - New          Cosmetology            & time clock software 2 computers & printers, software                 $6,400.00            735

TAC-20   ASCE 2F *    Computer Matrix            ATC 319                        7/113         24 computers, 1 laser printer                   $49,000.00            715
                                                                                              25 computers, 2 laser printers, NetOp
TAC-21   ASCE 2D *    Computer Matrix        ATC 207                           11/242         Software                                        $54,900.00            685
                      Computer Maintenance -
TAC-22   ASCE 6       New                    TV1 116, 119                      10/185         2 Teaching Podium Completion                    $20,000.00            685
TAC-23   ASCE 5       Electrical -New        TV3 101                            5/80           8 Variable Frequency Drive Units               $28,500.00            665
                                             Relocate CTC/JPO
                                             to Phyllis Davis
TAC-24   STD SERV 1   Student Services - New Room                          Campus Wide        Computers,Printer, on-line technology     $      8,320.00             635

                                                                                              Wireless Architecture/Fine Arts
                                                                                              Computer Lab (new) 21 wireless
                      Visual/Performing Arts -                                                laptops, 1 HP DesignJet 30n printer, 1          $68,450.00
TAC-25   ACAD 5       New                        MHC W11                        4/52          PC workstation, wireless networking               (new lab)           550
TAC-26   LIB 2        Library - New              Library                   Campus Wide        Printer Server                                   $4,005.00            505

                                                                                              24 computers, 1 server w/ switch,
         ASCE 7       Computer - Matrix      .   Huntsville-Cleveland        Cleveland        network wiring                                  $35,308.18

                                                                                                                                             $855,284.18
         Score the proposals above with the lowest ranking proposal having a score of 5 (increasing by intervals of five) and the
         highest ranking proposal having a score of 130.
         The HCLC proposal is ranked separatly, so do not include it in your scoring from 5 to 130.


         *Under Warranty
         **Estimated cost will change when purchased in bulk




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