Sample Employment Verification Letter for Contract Labor

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Sample Employment Verification Letter for Contract Labor Powered By Docstoc
					              INSTRUCTIONS: Delete this text box and replace with unit letterhead
         For Nonexempt employees use an hourly rate; for exempt employees a monthly rate.
                     Remember to update items in red with the effective date.
                     Omit retirement language when hiring a working retiree.
                           ******SEE PAGE FOR SPECIAL NOTES******



         Sample Offer Letter to a Rehired or New Exempt or Nonexempt Employee
                                                                          (Insert Date)

(Insert Name of Selected Applicant)
(Insert Address)

Dear (Insert Name):

I am pleased to offer you the position of (Insert Name of Title) in the (Insert Name of Unit) at a
(hourly/monthly) rate of ($X.XX). This offer of employment is contingent upon successful
completion of a criminal background check and verification of degree(s)/licensure if applicable.
(Insert Name of Supervisor) will be your immediate supervisor. Attached is a Position
Description with more detailed information about the duties of this position. Your start date for
this position is MM/DD/YYYY.

This position (is/is not) eligible for overtime under the provisions of the Fair Labor Standards
Act.

This position is eligible for a benefits package and participation in a retirement program. Upon
employment, you may choose to immediately enroll in a Texas A&M University System
sponsored insurance plan, provided you pay the full cost of premiums. You may also defer
enrollment in a health plan until the first of the month following a 90-day waiting period from your
date of hire. At this time the State of Texas will pay for a portion of the total health insurance
premium amount. This position also participates in a retirement program effective on your date
of hire. Since you will be making your benefit selections on or before your first day of work, you
may want to familiarize yourself with the Employee Benefits Guide which can be found at
http://www.tamus.edu/assets/files/benefits/pdf/publications/GuideBooklet.pdf.

This offer is not a guarantee of employment for any specified length of time by either party.
While it is my hope you will have a long and fruitful career with this university, your employment
will be “at-will,” which means that either you or the university can terminate your employment at
any time for any reason, with or without cause.


We are pleased that you will be working with our office and look forward to your success.
Please sign below indicating your acceptance of the terms and conditions of this offer and
return.
                                                     Sincerely,

                                                     (Insert Name of Supervisor)

I accept the terms and conditions of this offer.
______________________________________________
(Insert Name of Selected Applicant)              (Insert Date)

cc: Personnel File
               INSTRUCTIONS: Delete this text box and replace with unit letterhead
        For Nonexempt employees use an hourly rate; for exempt employees use a monthly rate.
                      Remember to update items in red with the effective date.

                               ******SEE PAGE FOR SPECIAL NOTES******




           Sample Offer Letter to a Transferred Exempt or Nonexempt Employee


                                                                            (Insert Date)

(Insert Name of Selected Applicant)
(Insert Address)


Dear (Insert Name):

I am pleased to offer you the position of (Insert Name of Title) in the (Insert Name of Unit) at a
(hourly/monthly) rate of ($X.XX). This offer of employment is contingent upon successful
completion of a criminal background check and verification of degree(s)/licensure if applicable.
(Insert Name of Supervisor) will be your immediate supervisor. Attached is a Position
Description with more detailed information about the duties of this position. Your start date for
this position is MM/DD/YYYY.

This position (is/is not) eligible for overtime under the provisions of the Fair Labor Standards
Act.

Your vacation, sick leave and other benefits will remain the same as those in your current
position.

This offer is not a guarantee of employment for any specified length of time by either party.
While it is my hope you will have a long and fruitful career with this university, your employment
will be “at-will,” which means that either you or the university can terminate your employment at
any time for any reason, with or without cause.


We are pleased that you will be working with our office and look forward to your success.
Please sign below indicating your acceptance of the terms and conditions of this offer and
return.
                                                     Sincerely,

                                                     (Insert Name of Supervisor)


I accept the terms and conditions of this offer.
______________________________________________
(Insert Name of Selected Applicant)              (Insert Date)

cc: Personnel File
                                        SPECIAL NOTES

There are certain circumstances where an offer letter may need to contain information
from the following:


Position Hired with “soft money”, grant funded

Be sure to reflect the above status in the offer letter. Suggested language is:

Your position is funded from grant and/or contract funding which is renewed under the
provisions of the grantor of the contract. The current grant and/or contract funding is through
INSERT DATE. Your position, therefore, is contingent upon continuation of funding of these
grants and/or contracts and your satisfactory job performance.


Transfer/Promotion/Rehire

System Regulation 33.01.01 Compensation Administration

3.3 .1 Individuals who were employees of the State of Texas on August 31, 1995, became
       eligible for Benefit Replacement Pay (BRP). Those hired after August 31, 1995, are not
       eligible for BRP unless they were working for the state on August 31, 1995, and have not
       had a break in service of more than 12 months since that date.

3.3.2   BRP replaced a state benefit that paid 5.85% of the first $16,500 of income as a Social
        Security tax supplement. It was a one-time increase to base pay that occurred in
        January 1996. BRP is based on each employee’s October 31, 1995, pay and includes
        an additional amount to cover the increased Teacher Retirement or Optional Retirement
        program contribution required by the increased pay.

3.3.3   When a BRP-eligible employee is hired or promoted, the offer or promotion letter should
        state that the salary offered includes the employee’s BRP and the Payroll document
        should document that BRP is included on the salary.

3.3.4   For employees under a step program, each component should document in a rule
        whether BRP will be added to the minimum rate for eligible employees.

3.3.5   Forms 500 for new hires, transfers or promotions should state either that the salary
        includes BRP or that the employee is ineligible for BRP.

3.3.6   Once BRP has been added to an employee’s salary, it should not be deducted from the
        FTE rate as periods of appointment are extended or reduced. Likewise, terminal
        vacation pay calculations should be based on the FTE rate of pay, including BRP, in the
        last vacation-accruing position held by the employee.

				
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Description: Sample Employment Verification Letter for Contract Labor document sample