"Purchasing and Procurement Management - Excel"
Commodity/Vendor Purchasing Matrix Instructions: Appropriate purchasing methods are in order of preference from left to right Strategic vendors are in yellow, commonly used vendors are in blue. s PO en og on or e th al O nd od og s ) at r P iti en t e C al es 0 C la is V ty at n- gu n g u ee em ty t di (L 50 o ill i eq oy s i en o C r d $1, N e B R pl ur od tm m N D a D O/R ct ck m mb m ar om y oC yN P ire he E ei om ep Commodity C bu Pr bu D C R C D Contact Office Supplies Archival Materials 10 X X Procurement Services Nina Hershberger Copy and Printer Paper 10 X Office Depot Procurement Services Nancy Fulcher OEM Toner 10 X GovConnection/Office Depot Procurement Services Dan Brewer Office Supplies 10 X Office Depot Procurement Services Nancy Fulcher Remanufactured Toner 10 X Michiana Cartridge Exchange Procurement Services Nina Hershberger Copiers/Office Machines Copiers and Duplicators (office/high volume) 11 X X Xerox Procurement Services Nina Hershberger Books and Periodicals Annual Subscriptions (newspapers, magazines) 12 X X Procurement Services Ann Simpson Newspapers 12 X X University Library Books 12 X X Procurement Services Nina Hershberger Information Technology (Hardware, Telecom, Network) Computers - Desktops 15 X X IBM/Lenovo, Apple Procurement Services Dan Brewer Computers - Laptops 15 X X IBM/Lenovo, Apple Procurement Services Dan Brewer IT Related Peripherals, Accessories and Supplies 15 X X GovConnection Procurement Services Dan Brewer Printers (high volume/multi-function) 15 X X GovConnection Procurement Services Nina Hershberger Information Technology (Software) Macromedia and miscellaneous Software House software 16 X X International/GovConnection Procurement Services Dan Brewer Microsoft Campus Agreement, other Microsoft software, and Adobe Products 16 X X Software House International Procurement Services Dan Brewer Audio/Video Equipment Camera/Film 17 X X Procurement Services Nina Hershberger Classroom/Conference AV Equipment 17 X X Vista Presentation Solutions Procurement Services Dan Brewer Desktop AV Equipment 17 X X Vista Presentation Solutions Procurement Services Dan Brewer Lab/Scientific Supplies Nancy Fisher Scientific, Mittler Procurement Services Fulcher/Eileen Miller VWR, AmeriSource, Applied Nancy Scientific Equipment and Supplies 20 X X X BioSystems, Sigma-Aldrich Procurement Services Fulcher/Eileen Miller Lab/Scientific and Medical Equipment Freezers, microscopes, centrifuge, Optical Analysis, Fisher Scientific, Nancy oven, etc. 21 X X VWR, Beckman Coulter Procurement Services Fulcher/Eileen Miller f878742e-0963-4015-8331-6279fca488a2.xls Page 1 of 5 s PO en og on or e th al O nd od og s ) at r P iti en t e C al es 0 C la is V ty at n- gu n g u ee em ty t di (L 50 o ill i eq oy s i en o C r d $1, N e B R pl ur od tm m N D a D O/R ct ck m mb m ar om y oC yN P ire he E ei om ep Commodity C bu Pr bu D C R C D Contact Cleaning Equipment & Supplies Grainger, HP Products, Unisource Procurement Services Tom Rogers KSS Enterprises, St. Joseph Paper Janitorial Equipment 25 X X & Packaging Procurement Services Tom Rogers MRO Parts, Supplies, Machinery Unisource, St. Joseph Paper & Disposable Warehouse Items 26 X X Packaging Procurement Services Tom Rogers Drafting Equipment 26 X X Office Interiors Procurement Services Tom Rogers Maintenance and Repair Supplies 26 X X Grainger, Bostwick-Braun Procurement Services Tom Rogers Transportation, Vehicle Equipment, and Supplies Vehicle (Purchase and Lease) 28 X Transportation Department Marty Ogren Vehicle Maintenance/Tires 28 X X Procurement Services Tom Rogers Fuel (for vehicles from Notre Dame fuel tank) 28 X Procurement Services Ann Simpson Furniture and Furnishings The Source Company, LaSalle- Carpet 30 X X Bristol Procurement Services Tom Rogers Fabrics 30 X X Procurement Services Tom Rogers Floor Equipment Parts 30 X X Procurement Services Tom Rogers Flowers 30 X X Wygant, Michelangelos Procurement Services Nina Hershberger Framing 30 X X Framed, Frame Factory Procurement Services Tom Rogers Furnishings 30 X X Procurement Services Tom Rogers Furniture (Residence Halls) 30 X Brill Manufacturing Procurement Services Tom Rogers Steelcase, HON, OFS, Office Furniture (Office) 30 X X Interiors, Business Furnishings Procurement Services Tom Rogers Linens 30 X X Calderon Textiles Procurement Services Tom Rogers Window Treatments 30 X X Quality Window Treatment Procurement Services Tom Rogers Art, Music, Theatre Equipment and Supplies Art Supplies 35 X X Procurement Services Nina Hershberger Nina Woodwind/Brasswind, Blessings Hershberger/Dan Band Instruments 35 X X Music Procurement Services Brewer Athletic Equipment and Supplies Mike's Sporting Goods, Medco Tom Rogers/Dan Athletic Equipment 36 X X Supply Procurement Services Brewer Plaques & Trophies 36 X X Plastimatic Arts Procurement Services Nina Hershberger Sportswear and Apparel 36 X X Procurement Services Nina Hershberger Food Products, Kitchen Related Equipment, Vending and Catering Notre Dame Whispering Springs (through Vending/Procurement Dean Winter/Tom Bulk Bottled Water 40 X Notre Dame Vending) Services Rogers Catering Services 40 X ND Food Services Food Services Dan Crimmins Clark Foodservice, C&T Design & Procurement Services/Food Tom Rogers/Dan Food Services Equipment 40 X X Equipment, Atlas Restaurant Supply Services Crimmins Clark Foodservice, C&T Design & Procurement Services/Food Tom Rogers/Dan Kitchen Equipment 40 X X Equipment, Atlas Restaurant Supply Services Crimmins f878742e-0963-4015-8331-6279fca488a2.xls Page 2 of 5 g s e PO en lo n or od th ta PO itio t nd og s ) a r is en Ve C al es 0 -C la ng e t ty at (L 50 on egu lli qu ye sem ity en di C d $1, i e o od o D r N D /R tB R pl bur tm m N a yN PO ec ec k Em eim m ar om y oC ir h o m ep Commodity C bu Pr bu D C R C D Contact Major Appliances 40 X Bob Miller Appliances Procurement Services Tom Rogers Notre Dame Vending/Procurement Dean Winter/Tom Vending Machines 40 X American Sales Services Rogers Uniforms, Clothing, and Jewelry Uniforms 45 X X Cintas, Fashion Seal Procurement Services Nina Hershberger Safety and Security Equipment and Supplies Procurement Services/Risk Tom Rogers/Lisa Security Equipment 46 X X Management Bogner Construction, Renovation, Landscape, and Heavy Construction Equipment Landscape Services Equipment 47 X X Kenny Outdoors Solutions Procurement Services Tom Rogers R.W. Martin & Sons, EcoLab Laundry Equipment 47 X X Professional Products Procurement Services Tom Rogers Signs 47 X X ASI Signs Procurement Services Tom Rogers Real Estate Buildings, houses, and land 48 X Asset Management Greg Hakanen Religious Articles and Supplies Candles 49 X X A.I. Root Procurement Services Nina Hershberger Printing, Advertising, Photographic, and Duplicating Services Business Cards, Letterheads and Envelopes 50 X X X Express Press Procurement Services Nina Hershberger Please contact Nina Hershberger for suggested vendors for your Printing X specific printing job. Procurement Services Nina Hershberger Travel, Entertainment, and Special Events Auto Rental 55 X X Avis Procurement Services Tom Rogers Business Meals/Entertainment 55 X X Accounts Payables Jackie Fuzey Hotel 55 X X Accounts Payables Jackie Fuzey Travel Services 55 X X X Anthony Travel Procurement Services Tom Rogers Transportation, Relocation, and Moving Services Ann Simpson/Nancy Charter Buses 56 X X Cardinal Buses Procurement Services Fulcher Inland Display/Corrugated Paper Corrugated 56 X X Products, Smurfit Stone Container Procurement Services Tom Rogers Wiltfong/United, Crown/Wheaton, Moving Services/Relocation 56 X X Stevens Worldwide Procurement Services Nina Hershberger Vehicle Repairs 56 X X Transportation Department Marty Ogren Organizations and Clubs Airline or Travel Clubs 60 X X Accounts Payables Jackie Fuzey Conference Fees 60 X X X Accounts Payables Jackie Fuzey Dues and Memberships 60 X X X Accounts Payables Jackie Fuzey Educational and Training Services IT Training X X Procurement Services Nancy Fulcher Construction, Building Support, Repair, and Renovation Services f878742e-0963-4015-8331-6279fca488a2.xls Page 3 of 5 s PO en og on or e th al O nd od og s ) at r P iti en t e C al es 0 C la is V ty at n- gu n g u ee em ty t di (L 50 o ill i eq oy s i en o C r d $1, N e B R pl ur od tm m N D a D O/R ct ck m mb m ar om y oC yN P ire he E ei om ep Commodity C bu Pr bu D C R C D Contact Centerline Mechanical Contracting, Boilers (Power Plant) 65 X Ideal Consolidated, Koontz-Wagner Procurement Services Tom Rogers Construction Payment Applications 65 X X University Architect Jim Reabe Elevator Contracts 65 X X Schindler Procurement Services Nancy Fulcher Rental Items 65 X Procurement Services Tom Rogers Tents 65 X Aay's Rental Procurement Services Tom Rogers MRO, Cleaning, and Janitorial Services Extermination Contracts 66 X Rose Exterminators Procurement Services Nancy Fulcher MRO Services 66 X Procurement Services Tom Rogers Procurement Services/ Tom Rogers/ Deb Electrical 66 X Building Services Murray Procurement Services/ Tom Rogers/ Deb Plumbing/Heating 66 X Building Services Murray Procurement Services/ Tom Rogers/ Deb Sheet Metal 66 X Building Services Murray Procurement Services/ Tom Rogers/ Deb Construction 66 X Building Services Murray Procurement Services/ Tom Rogers/ Deb Painting 66 X Building Services Murray Refuse Disposal, Hazardous and Risk Management Services Risk Management and Hazardous disposal services 66 X Safety Lisa Bogner Waste Removal 66 X Procurement Services Tom Rogers IT and Telecommunication Services Cell phones 70 X X OIT - ICS Denise Hock IT Services 70 X Procurement Services Dan Brewer Telecommunications (Long-distance Service) 70 X Broadwing Procurement Services Dan Brewer Consulting, Legal, and Professional Services Consulting and Professional Services 71 X X Procurement Services Nancy Fulcher Human Resources Forge Industrial Staffing, Personnel Partners, Peoplelink Staffing Solutions, Specialized Human Staffing Solutions, LLC, Star Resources/Procurement Kris Urshel/Nina Temporary Services 72 X X Staffing Services, Inc. Services Hershberger Financial Services Controller's Nancy Group/Procurement Majerek/Nancy Banking Services 73 X X Notre Dame Federal Credit Union Services Fulcher Risk Management/ Insurance 73 X X Procurement Services Nancy Fulcher Health Care and Domestic Services Human Denise Resources/Procurement Murphy/Nancy Employee medical benefit payments X Meritain Services Fulcher f878742e-0963-4015-8331-6279fca488a2.xls Page 4 of 5 s PO en og on or e th al O nd od og s ) at r P iti en t e C al es 0 C la is V ty at n- gu n g u ee em ty t di (L 50 o ill i eq oy s i en o C r d $1, N e B R pl ur od tm m N D a D O/R ct ck m mb m ar om y oC yN P ire he E ei om ep Commodity C bu Pr bu D C R C D Contact Environmental and Science Services Mail and Packing Services Packages (International) 80 X DHL, FedEx, UPS Procurement Services Nina Hershberger Packages (North America) 80 X DHL, FedEx, UPS Procurement Services Nina Hershberger Utilities NIPSCO/AEP (for rental property) 85 X X Procurement Services Nancy Fulcher Public Order and Safety Services Surveillance or monitoring services, Risk Management and armored courier service 90 X X Safety Lisa Bogner Radioactive Isotopes 1Microcurie (alpha) 32p datp, 5mc (gamma) 32 p atp, 125 I, 35s, lead, Risk Management and vinyl chloride 97 X X Safety Lisa Bogner Biological Hazards Conotoxin, tetradatoxin, ricin, human Risk Management and albuminm, virus, fungi, t-2 toxin 98 X X Safety Lisa Bogner Extremely Hazardous Chemicals PCB's, dioxin, silane, hmx tnt, rdx, cyanide compounds, mercury, and Risk Management and mercury compounds 99 X X Safety Lisa Bogner Miscellaneous Payments Payments to other colleges/universities X Key Strategic Vendor Purchases must be made through this vendor to ensure Notre Dame's contract pricing Typical Vendor Major vendor for commodity currently used by Notre Dame without a purchasing contract. f878742e-0963-4015-8331-6279fca488a2.xls Page 5 of 5