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Report to Portfolio Holder
Subject: Queens Bower – Play Area Equipment
Date: 15th February 2010
Author: Amanda Allinson– Assistant Parks and Open Spaces
Development Officer
Purpose of the Report
To seek approval for the appointment of Kompan to provide and install a play
equipment scheme at Queens Bower Recreation Ground, Arnold.
Background
Following extensive consultation with Daybrook Area Partnership (DAP) and
Daybrook Area Partnership Play Scheme (DAPPS), Arnbrook Primary School
and questionnaires from local residents (Appendix 1), a tender brief (Appendix
2) for the provision of a Play . The following companies were asked to tender
for the project within a budget of £100,000: -
Hags Play and Leisure
Kompan Proludic
Parkdale Playground Leisure Record RSS
Park Leisure Wickstead Playscapes
The tender submissions were as follows: -
Hags £99,990
Kompan £99,999.15
Parkdale Playground Leisure £100,000
Park Leisure £100,000
Play and Leisure £93,612
Proludic Ltd £99,999
Record RSS £100,000
Wickstead Playscapes £100,000
Any company deemed not to have met the tender brief and Evaluation, their submissions were
not considered (see Appendix 3). The following companies did not meet the tender brief: -
Parkdale Playground Leisure
Record RSS
Wickstead Playscapes
The remaining Five schemes were presented to the children from Arnbrook Primary School,
DAP, DAPPS and at a public meeting. Everyone present at these consultations where given
the opportunity to vote, the results are as follows:
Hags 40
Kompan 158
Park Leisure 16
Play and Leisure 29
Proludic Ltd 6
The Adults and children liked the scheme proposed by Kompan the best and made comments
such as “Good for all ages”, “Like the climbing rock”, “Lots to climb on”, “Lots of space in
between”, “ Good for imagination-sharing with others improves self esteem”
Proposal
Of the companies that met the tender brief Play and Leisure‟s scheme was the cheapest in
price by (£6,378), however they only received 29 votes and do not have a piece or pieces of
equipment that will provide gentle exercise as requested by the local community.
Kompan received 158 votes making it the highest scoring; it is recommended that this scheme
be awarded the contract.
Resource Implications
The Kompan scheme falls within the budget of £100,000 for the project but is not the lowest
priced.
As required by section 13.03 of the Contracts Standing Orders the Portfolio Holder for Leisure
and Well Being is requested to approve the scheme from Kompan.
Recommendation
To award the contract for supply and installation of the Play Scheme at Queens Bower
Recreation Ground, Arnold to Kompan, in accordance with section 13.03 of Contracts
Standing Orders.
Wards Affected
Daybrook
APPENDIX 1
SECONDARY CONSULTATION RESULTS
QUEENS BOWER OCTOBER 2009
Identify Stakeholders
Public interests
Leisure department
Play service
Area Based Initiative
Voluntary sector play association
Parks/green spaces department
Play England / Big Lottery
Community interests
Children/Adults
Local Residents
Community groups – schools
Current users
Support partners
Landowners
Funders (short term)
Investors (long term)
Play Equipment Company
Gedling Borough Council believes it to be of great importance to contact key groups to make
certain that the local and wider community has been consulted about new project proposals.
The project developers work closely in consultation with the community to ensure that
everyone is happy and support the proposal of new facilities.
The communication and consultation to the stakeholders has been by a variety of methods:
Key Options
Key activities
Questionnaires – schools & key community locations
Press/Advertising/Website (Newsletters and Local press articles)
Community meetings
Formal committees/meetings
Design workshops – the design and installation of play equipment
Initiatives with local teachers and children
This information is evaluated to identify the specific requirements expressed by the
stakeholders and the results incorporated into the design brief.
Consultation Outcomes
Community ownership by the development of a community group to be custodians of
the development Recreation ground, helping to eliminate antisocial behaviour & other
associated problems
Community invited to participate & express their ideas and aspirations
Community invited to participate in opening event
Consultation Methods:
Secondary consultation was undertaken with residents, Arnbrook Primary School, Daybrook
Area Partnership (DAP) and Daybrook Area Partnership play scheme (DAPPS)
Child and adult questionnaires were developed and an afternoon on site (advertised locally) of
which we had residents asking questions about the project, 14 people agreed to fill in
questionnaires.
We had a good diversity of age groups taking part in the questionnaire including constructive
views from parents and residents regarding there Greenspace and the facilities required.
The school engaged in consultation via their school councils meeting, information was
provided and drawings produced by the children to represent their suggestions.
Children from DAPPS discussed play equipment they had seen at different sites in
Nottinghamshire and what they liked and disliked.
Consultation data:
completed questionnaires from Adults
completed questionnaire from Children
Arnbrook Primary School Council-What we would like to see:
A Park Football
Pedestrian crossing Climbing ladders
Roundabout
Ice Cream van Bicycle Park
Hot Dog Van
The most popular items and functions:
Modular Slides
Natural Climbing
Wooden Swinging
Items must be:
Fun
Challenging
Able to play together
DAPPS- What we would like to see:
Basket swings Ramps
Climbing Frame Climbing rocks
Ball court Climbing walls
Exercise equipment Trees and Flowers
Modern Electronic equipment Events and activities in the holidays
(Spider)
Grass under equipment
Dislikes
Traditional equipment
The most popular items and functions:
Natural Swinging
Modern Sharing with friends
Climbing Getting exercise
Football
DAP and Local Residents
All adults that engaged in the consultation for the Queens Bower
Recreation Ground (Bullies Field), gave an opinion regarding the
use of the site, the common view was opposition to the BMX track.
Preference was for the area to remain a green space, with the
majority suggesting the area was designed to look more like a
park, with trees and planted areas to soften boundaries and
reduce noise levels by moving young people further onto the green
space. All recognised the need for children‟s play and equipment
that catered for all ages including under 12‟s, young people and
older residents. Including the opportunity to exercise, as several
residents expressed it is an area with increasing health issues.
Pleasure
Leisure
Play
QUEEN’S BOWER
(BULLIES FIELD) RECREATION GROUND QUESTIONNAIRE
HAVE YOUR OPINON CONSIDERED IN THE REDEVELOPMENT OF THE
PLAY AREA
What is your Favourite Park/Greenspace in Nottinghamshire?
Why do you like to go here?
What is your least favourite Park/Greenspace in Nottinghamshire
Why do you dislike this place?
Do you use the Recreation Ground at Queens Bower (Bullies Field)
Yes No
Comments:
What do you use the area for?
Please specify
How often do you usually go to this site?
EVERY DAY MOST DAYS ONCE A WEEK ONCE A MONTH
How long do you normally stay?
Less than 1hour 1-2 hours more than 2 hours
What do you like about the current area
Comments:
What do you dislike about the current area
Comments:
Do you think the area needs improving?
Yes No
Comments:
Do you think it needs play equipment and gentle landscaping developing?
Yes No
Comments:
Would you prefer to see traditional, innovative/dynamic or natural play areas or a
mixture of all different types?
Yes No
Comments:
If you would like to take part in further consultation of this site, please provide the following
details:
Name:
Address:
Telephone:
E-mail Address:
For further details of this project contact:
Amanda Allinson
Telephone: (0115) 901 3713
Email:amanda.allinson@gedling.gov.uk
APPENDIX 2
QUEENS BOWER RECREATION GROUND (BULLIES FIELD)
CHILDRENS PLAY AREA DEVELOPMENT
TENDER BRIEF November 2009
You should aim to fully meet the criteria as set out below when submitting
your quotation for developing the play area at Queens Bower Recreation
Ground (bullies field), Arnold, Nottingham.
Site Outline and General Requirements
Queens Bower Recreation Ground (bullies field) is currently an undeveloped
blank canvas in the Bestwood neighbourhood bordered by Nottingham City
Council, which has seen minimal investment in recent years.
The funding for this development is a Capital funded scheme. Your quotation
will be to provide and install surfacing, fencing, an innovative/dynamic play
area which incorporates natural play elements.
The new play area needs to be located within compartments 2 and 3 of the
Map provided.
The elements to be included within the tender are as follows:
Design and installation of new equipment and play features on site.
Installation of bins, benches and picnic tables within the play area as
specified by the council
Incorporate natural landscape features on the site for both play and
recreation
Installation of a suitable impact attenuating surface to comply with
EN1177 under equipment
The working site will need to be protected during the installation
process.
All waste material shall be removed from site and disposed of at the
contractor‟s expense.
BUDGET
The budget for supply and installation of play equipment, and all associated
works is £100,000 Excluding VAT. Please refer to separate tender evaluation
sheet as the contract will not be awarded on price alone.
AGE RANGE
The new play area is to be for toddlers up to young people; with play
equipment for similar ages grouped together.
PLAY EQUIPMENT REQUIREMENTS
When preparing your quotation you should ensure the following criteria are
met for the proposed play equipment in the following order of importance. All
equipment within the quotation should be compliant with the current EN1176,
or supplied with satisfactory risk benefit assessments when features don‟t fit
into the EN1176 standards. Any installation works should be carried out to
EN1177.
1. The play equipment should have educational value
2. The only wood included in the design should be robust such a
Robinia timber and limited in quantity i.e. a simple nature play
sculpture. The remaining products manufactured in other non
flammable materials will be preferred.
3. The equipment must be suitable for children with a wide range of
abilities and comply with the DDA. This should be demonstrable
within the tender.
4. The play equipment within your quotation should be both mentally
and physically challenging to children and young people.
5. The design should contain elements of „natural Play‟ that will fit in
with the existing or created landscape- guidance such as Play
England‟s „Managing Risk in Play Provision‟ and „Design for Play: A
guide to creating successful play spaces‟ should be considered. For
example the play area could be themed, or include the use of
boulders, changes of levels or similar within the design. These
elements should be integral to the playground and not simply
additional features, which do not sit comfortably with formal, play
equipment.
6. The new play equipment should include the following
equipment/elements:
Climbing elements-for all ages (identified in the AGE RANGE)
Swinging elements-for all ages.
Spinning elements
Pieces of equipment that gives the feeling of flying, for example a
zip wire or similar.
Innovative/dynamic, exciting and adventurous play.
A piece or pieces of equipment that will provide gentle exercise to
children, young people and the older people of community.
One piece/feature that makes this park different to all others in
Arnold.
7. Play equipment should not exceed 4m in height, unless it has been
specifically agreed in principle with Leisure Services. Any piece of
equipment over 4m in height will require planning permission, which
could take up to 12 weeks and should only be considered on larger
sites.
8. Inclusion play features that is deliberately non-prescriptive in terms
of use allowing for creative, social and dramatic play.
9. Consideration should be given to theme running through the play
space that linked to the local area and communities, therefore
further strengthening community ownership.
FURNITURE
1 Bins, 2 Benches and 1 picnic table (see Separate specification details)
should be provided as a minimum. Bins should be located away from seating
areas.
SURFACING REQUIREMENTS
All new items of play equipment will require an impact attenuating surface that
meets EN1177 where necessary and the whole site should also comply with
DDA legislation. Grass matting should be considered as a primary choice,
with wet pour (resin bonded rubber surfaces) as an alternative. Loose fill
material (such as bark, sand or pea gravel) should only be considered in
special circumstances or discrete areas.
Floor graphics/colouring are welcomed within the tender drawings, however
these should be ONLY be included if they are costed element within the
overall tender price. Failure to comply with this element of the tender will
either result in the tender being rejected or the graphic elements having to be
supplied by the tenderer at there own cost.
INCORPORATING NATURAL ELEMENTS
Within the design of the play area and wider landscape, natural elements and
materials should be included such as low level stone features, use of existing
site contours that will encourage inventive and educational play.
FENCING REQUIREMENTS
Play equipment for under 8‟s will need fencing; however older children‟s and
young peoples equipment does not require fencing if a risk benefits
assessment is included in the design and maintenance issues are considered.
POST INSTALLATION INSPECTION
A post Installation inspection shall be undertaken by an assessor of at least 5
years experience to ensure compliance with EN1176/7. This should be
undertaken prior to any formal hand over to the council and any „snagging‟
matters resolved to the satisfaction of the council.
TENDER PRESENTATION
All tenders should be provided with written specifications, plan and 3D visual
interpretation of an A1 and A3 sizes respectively. One main drawing should
be included that can be used in consultation exercises. These should also be
sent through on a CD, in PDF format) along with full
installation/maintenance/spare parts lists. All method statements are to
include risk assessments and design risk assessment must be provided for
the proposal.
References of other projects should be included.
A proposed programme/timescale for the works should also be included.
Details of Equipment guarantee‟s
Date of return
The date of return for all tenders will be no later than 15.00hrs on 22nd
December 2009
APPENDIX 3
TENDER EVALUATION – QUEEN BOWER RECREATION GROUND
PLAY AREA REFURBISHMENT
R=RECORD RSS W=WICKSTEAD PPL=PARKDALE PLAYGROUNDS
H=HAGS PYL=PLAY &LEISURE P=PROLUDIC
K=KOMPLAN PKL=PARK LEISURE
Feature Activity Company Scores
R W PPL H PYL PRO K PKL
Disabled Activities Provided 2 2 2 2 2 2 2 2 2
Activity 1-2
3-4 “ “ 3
5-6 “ “ 4
>6 “ “ 5
Access between 5 5 5 5 5 5 5 5 5
Activities
Ages 3-8 Swinging 1 1 1 1 1 1 1 1 1
years
Sliding 1 1 1 1 1 1 1 1 1
Rocking 1 1 1 1 1 1 1 1 1
Rotating 1 0 1 1 1 1 1 1 1
Balancing 1 1 1 1 1 1 1 1 1
Educational 1 0 1 1 1 1 1 1 1
Climbing 1 1 1 1 1 1 1 1 1
Natural Play 1 1 0 0 1 1 1 1 1
1 Wide Slide 1 0 0 0 0 1 1
>1 wide slide 2 2 2
Climbing
1 1 1 1 1 1 1 0 1
unit/frame/net/wall
>Climbing
2
unit/frame/net/wall
Ages 8-14 Swinging
1 1 1 1 1 1 1 1 1
years
Multi swing 1 1
>1 Swinging and 2 2 2 2 2 2 2 2
multi swing
Sliding 1 1 1 1 1 1 1 1 1
Rotating 1 1 1 1 1 1 1 1 1
Balancing and
1 1 1 1 1 1 1 1 1
exercise
Climbing 1 1 1 1 1
unit/frame/net/
Climbing 2 2 2 2 2
unit/frame/net with
monkey bars
Climbing 3 3
unit/frame/net with
monkey bars &
climbing wall
Climbing 4 4
unit/frame/net with
monkey bars &
climbing wall &
Poles
Electronic 1 0 1 0 1 0 0 0 0
equipment
Ages >14 Exercising 1 1 1 0 1 0 1 1 1
years equipment
Feature of One piece/feature 1
area within that makes this
site park different to all
others in Arnold.
Total Area <10 1
Activities
10-15 2
15-20 3 3
20-25 4 4 4 4
25-30 5 5 5 5
>30 6 6
Inclusive Items
Play Encouraging
Group Play
1 Piece of 1
Equipment
2 Pieces of 2
Equipment
3 Pieces of 3
Equipment
4 Pieces of 4
Equipment
5 Pieces of 5
Equipment
6 Pieces of 6 6 6 6 6 6 6 6 6
Equipment
Ground Simple i.e. 1 0 0 0 0 0 1 0 0
Graphics hopscotch, nature or
and ship graphics
Themed
equipment
Themed equipment 1 0 0 0 0 0 0 0 0
: linked to the local
area
BS EN Total pieces of 1
1176 equipment
Equipment complying <6
Conformity
Total Pieces of 2
equipment
complying 7-8
Total pieces of 3
equipment
complying 8-10
Total pieces of 4
equipment
complying 10-12
Total pieces of 5 5 5 5 5 5 5 5 5
equipment
complying >12
BS EN Wet Pour and grass 3 3 3 3 3 3 3
1177 matting under all
Safety equipment 3 3
Surface All areas conform
Conformity
Cost £80,000-85,000 6
£85,000-90,000 5
£90,000-95,000 4 4
£95,000-100,000 3 3 3 3 3 3 3 3
>£100,000 0
Presentatio Drawings 5 0 5 5 5 5 5 5 5
n Material &
Company
Detail
Quotation 5 0 5 5 5 5 5 5 5
detail
Accreditation 3 3 3 3 3 3 3 3 3
certificates
ISO/BSI/EN
Insurance 2 2 2 2 2 2 2 2 2
detail
Installation 2 2 2 2 2 2 2 2 2
methods/Insp
ection Details
Product 3 3 3 3 3 3 3 3 3
guarantees
Visit from 3 3 3 3 3 3 3 3 3
local primary
school during
installation
Total 71 59 69 63 71 73 73 68 73
Comments:
RECORD RSS-Removal of any uncontaminated soil not included in costing as
requested, one piece of kit in pricing different from design, misleading in terms
of consultation
WICKSTEAD- Power source to electronic equipment unsuitable in this area
due to risk of vandalism
PARKDALE PLAYGROUND LEISURE- Tunnels unsuitable for this site,
company name on tender packaging
Voting by 1st Place 16
16
Children
community
groups and
residents
2nd Place 10 10
3rd Place 8 8
4th Place 6 6
5th Place 4 4
OVER ALL 81 79 77
84 81
TOTAL
