Purchasing Decisions and Business Strategy

							                            Queensland Health
      Purchasing & Logistics Policy and Strategy (PALPAS) Committee
                            Terms of Reference

Membership & Chair

The PALPAS is attended by:

•   Senior Director Health Services Purchasing & Logistics (Chair)
•   Director, Supply Services
•   Manager, Supply Services (Procurement) SE Metro Area
•   Manager, Supply Services (Procurement) Area 1
•   Manager, Supply Services (Procurement) Area 2
•   Director Purchasing & Logistics Business Improvement Unit
•   Manager, Clinical Contracts Management Unit, Health Services Purchasing & Logistics
•   Director, Business Services Branch
•   Manager Information Communication & Technology Procurement Unit
•   Manager Pathology & Scientific Services Contract Management Unit
•   Director Community Services Purchasing
•   Director Medicines and Pharmacy Services
•   Senior Director Capital Works and Asset Management Branch (or representative)
•   Director Corporate Services West Moreton Health Service District (or representative)
•   Director Corporate Services Sunshine Coast Health Service District
•   Director Corporate Services Townsville Health Service District (or representative)
•   Manager Procurement Performance, Queensland Government Chief Procurement Office
•   Business Consultant, Performance Management and Strategic Alliances, Health Services
    Purchasing & Logistics (Secretary)
•   Director, Centre for Healthcare Related Infection Surveillance and Prevention (CHRISP)
•   Director, Strategic Procurement and Sourcing Unit, Health Services Purchasing &
    Logistics

Role, Purpose, Scope and Authority

The PALPAS role, purpose, scope and authority include to:

•   Provide the corporate cohesion and integration necessary to ensure purchasing and
    logistics services reflect QH’s current business needs, especially in light of shared services
•   Refine communication and understanding of purchasing policy principles
•   Oversee the adoption of efficient and flexible purchasing and logistics policy and
    practices, aligned to Queensland Government’s purchasing policy intent, while managing
    the purchasing risks
•   Endorse, establish priorities and oversee the governance of purchasing and logistics
    reform strategies, ensuring:
    •   integration to and support of future QH business needs and plans,
    •   effective utilisation of the shared services model,
    •   enhanced focus on total supply chain management, including inventory management,
        inbound and outbound freight, and integration with health service delivery
        requirements
•   Support approved purchasing and logistics strategies and additional resourcing, where
    necessary



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•   Encourage and drive the appropriate standardisation of products and services to enable
    further corporate purchasing gains
•   Provide leadership and direction for systems and technology that support purchasing and
    logistics services, including local systems and whole of Government initiatives
•   Promote the development of improved purchasing through standardised information and
    performance management

Reporting Relationship

The PALPAS is responsible through the chairperson to the Executive Director Corporate
Services.

The PALPAS is responsible for reporting to the Resource Committee every two months inline
with their meeting schedule. The purpose is to outline the role, responsibilities and strategic
direction of PALPAS. PALPAS members are to be provided with a one page summary of the
documents sent to the Resource Committee.

Meeting frequency

PALPAS meets every two months or as determined by the Chairperson.

Minutes Distribution

The minutes are distributed to all PALPAS members and published on QHEPS.

Meeting Format

Meeting agendas are driven around the issues relevant to:

•   Purchasing and logistics policy, ensuring a focus on support of QH business requirements
    and reflecting Queensland Purchasing Policy
•   The Queensland Health Strategic Plan for Purchasing & Logistics
•   Corporate process, information, strategy and service standards, performance review and
    benchmarking for purchasing and logistics
•   Cross business unit policy and service issues
•   Promotion of good or best practice

Secretariat

Health Services Purchasing and Logistics provides a secretarial service for PALPAS.

Review

An annual review of the Committee’s performance will be undertaken by 30 September. The
review will be by members covering the role, purpose, scope and authority and will report
from the Chairperson to the Resource Committee.




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Quorum

The minimum number of representatives is to be:

•   Chairperson
•   Representatives from each of the SSP Areas
•   Director PLBIU
•   One other committee member

In the event that the minimum Quorum requirements cannot be met, the Chairperson may
approve the continuation of a PALPAS Committee meeting where he or she deems it
necessary, with the following condition:

•   Details of any decisions made during the meeting are to be distributed to all committee
    members who are not present at the meeting. Committee members will be given two
    weeks to provide their input to all decisions made in their absence. Decisions will not be
    accepted into record until the quorum has had the opportunity to provide input via this
    process.




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