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					                                                                        THE AUSTRALIAN SOCIOLOGICAL ASSOCIATION (TASA) CONFERENCE
                                                                                              DECEMBER 2003




TASA Conference - 2003 - Final budget Approvaed 13/3/2003

                                                                                              VARIABLE
                         ESTIMATED EXPENDITURE                               FIXED COSTS                      x200 pax           x250 pax         x300 pax         x350 pax                  REMARKS
                                                                                             COSTS /pax

                         CONVENTION COSTS
VENUE X 3 DAYS (FEHPS 2xtheatres +9 Seminar)                                $     4,900.00                $     4,900.00     $     4,900.00   $     4,900.00   $      4,900.00
TOWN HALL HIRE                                                              $       200.00                $       200.00     $       200.00   $       200.00   $        200.00 depends on setup & equipment needs
AUDIO VISUAL ROVING TECHNICIAN @ 3 days x 9hr/day x $50/hr                  $     1,575.00                $     1,575.00     $     1,575.00   $     1,575.00   $      1,575.00
CONFERENCE MARSHALS (Students)                                              $     1,000.00                $     1,000.00     $     1,000.00   $     1,000.00   $      1,000.00 a/v prep support
ADDITIONAL EQUIPMENT HIRE                                                   $       800.00                $       800.00     $       800.00   $       800.00   $        800.00 is this sufficent?
COACH TRANSFERS (daily collect/deliver from selected Motels)                $       700.00                $       700.00     $       700.00   $       700.00   $        700.00

                   PRINTING & ASSOCIATED COSTS
BROCHURE DESIGN (graphics)                                                  $       500.00                $       500.00     $       500.00   $       500.00   $        500.00   graphics to be discussed
BROCHURE PRINTING (A3x 4 panel x 1500 gloss art)                            $     1,500.00                $     1,500.00     $     1,500.00   $     1,500.00   $      1,500.00   quantity suggested by TASA
POSTCARD PRINTING                                                           $       720.00                $       720.00     $       720.00   $       720.00   $        720.00
CONFERENCE WEB PAGE                                                         $          -                  $          -       $          -     $          -     $           -     TASA to create & maintain
CONFERENCE PROGRAM & ABSTRACT BOOKLET                                                        $    15.00   $     3,000.00     $     3,750.00   $     4,500.00   $      5,250.00   Design to be discussed
CONFERENCE PROCEEDINGS                                                      $          -     $    10.00   $     2,000.00     $     2,500.00   $     3,000.00   $      3,500.00   CD to be available at the conference WHO DOES THIS?
CONFERENCE SATCHEL+ PRINTING & NAME INSERT                                                   $    12.00   $     2,400.00     $     3,000.00   $     3,600.00   $      4,200.00   print of sponsor logos expensive
CORFLUTE SIGNAGE - CONFERENCE VENUE (external + appropriate internal)       $          -                  $          -       $          -     $          -     $           -     not applicable

                              POSTAGE
BROCHURE MAILOUT x 1500 copies (posted by TASA - cost freight only)         $       60.00                 $          60.00   $       60.00    $       60.00    $         60.00

                           ADVERTISING
ADVERTISING TRADE JOURNALS/MEDIA RELEASES                                   $         -                   $            -     $         -      $         -      $          -   not applicable?
PUBLICITY MATERIAL ASSOC COSTS                                              $      100.00                 $         100.00   $      100.00    $      100.00    $       100.00 promotion of public lecture - via M&PA

                     INVITED SPEAKERS & GUESTS
VISITING SPEAKER TRAVEL COSTS                                               $    10,000.00                $    10,000.00     $    10,000.00   $    10,000.00   $     10,000.00 Is this sufficient
VISITING SPEAKER ACCOMMODATION                                              $     2,500.00                $     2,500.00     $     2,500.00   $     2,500.00   $      2,500.00
VISITING SPEAKER FOC REGO (@ variable costs)                                $     1,930.00                $     1,930.00     $     1,930.00   $     1,930.00   $      1,930.00
VISITING SPEAKER PER DIEM                                                   $          -                  $          -       $          -     $          -     $           -
VISITING SPEAKER INCIDENTIALS                                               $       500.00                $       500.00     $       500.00   $       500.00   $        500.00
SPEAKERS GIFTS                                                              $       250.00                $       250.00     $       250.00   $       250.00   $        250.00
GUESTS AT WELCOME RECEPTION (6 PERSONS @ reception variable costs)          $       180.00                $       180.00     $       180.00   $       180.00   $        180.00
GUESTS AT CONFERENCE DINNER (6 PERSONS @ dinner variable costs)             $          -                  $          -       $          -     $          -     $           -
LOCAL COMMITTEE - FOC REGO (6 PERSONS @ variable costs)                     $     1,158.00                $     1,158.00     $     1,158.00   $     1,158.00   $      1,158.00 what's the policy here?




       UNE Conference Company Confidential                                                       Draft Budget (x)                                                                                               Page 1
                                                                          THE AUSTRALIAN SOCIOLOGICAL ASSOCIATION (TASA) CONFERENCE
                                                                                                DECEMBER 2003




                                                                                                    VARIABLE
                          ESTIMATED EXPENDITURE                                  FIXED COSTS                        x200 pax           x250 pax         x300 pax         x350 pax                 REMARKS
                                                                                                   COSTS /pax
                              CATERING
Welcome Reception (Wednesday 3 Dec)
CATERING                                                                                           $    20.00   $     4,000.00     $     5,000.00   $     6,000.00   $      7,000.00 venue? MWCollege?
WELCOME RECEPTION COMPLIMENTARY DRINKS                                                             $    10.00   $     2,000.00     $     2,500.00   $     3,000.00   $      3,500.00
COACH TRANSFERS                                                                  $       300.00                 $       300.00     $       300.00   $       300.00   $        300.00
Daily Catering
LUNCHES X 3 DAYS                                                                                   $    45.00   $     9,000.00     $    11,250.00   $    13,500.00   $     15,750.00 $15 ea
M/A TEAS X 2.5 DAYS                                                                                $    22.50   $     4,500.00     $     5,625.00   $     6,750.00   $      7,875.00 $4.50/tea
SUPPER AT TOWN HALL FUNCTION                                                                       $     6.00   $     1,200.00     $     1,500.00   $     1,800.00   $      2,100.00

                            MISCELLANEOUS
COACH TRANSFERS (Airport collections/delivery @ $85/trip)                        $       680.00                 $       680.00     $       680.00   $       680.00   $        680.00 Wed Flights & Sat after 2PM
COMMUNICATIONS (phone/fax)                                                       $       200.00                 $       200.00     $       200.00   $       200.00   $        200.00
PHOTOCOPYING                                                                     $       200.00                 $       200.00     $       200.00   $       200.00   $        200.00
MISC COSTS ASSOCIATED WITH SPONSORS NEEDS                                        $       200.00                 $       200.00     $       200.00   $       200.00   $        200.00
NAME BADGES                                                                                        $     0.50   $       100.00     $       125.00   $       150.00   $        175.00
SATCHEL BAG INSERTS (pad/pen/local brochures)                                                      $     1.00   $       200.00     $       250.00   $       300.00   $        350.00
BANK CHARGES (ex Credit Card payments - 1.15%per$100)                                              $     3.00   $       600.00     $       750.00   $       900.00   $      1,050.00
CONTINGENCY                                                                      $     1,000.00                 $     1,000.00     $     1,000.00   $     1,000.00   $      1,000.00
CONFERENCE MANAGEMENT FEE                                                        $     6,500.00                 $     6,500.00     $     6,500.00   $     6,500.00   $      6,500.00
DELEGATE COMMISSION                                                                                $    48.00   $     9,600.00     $    12,000.00   $    14,400.00   $     16,800.00
                                                                                 $    37,653.00    $   193.00
TOTAL BUDGET EXPENDITURE (excludes GST)                                                                         $    76,253.00     $    85,903.00   $    95,553.00   $   105,203.00

                                                               Nett per person                                  $         381.27   $      343.61    $      318.51    $       300.58
                                                                          GST                                   $          38.13   $       34.36    $       31.85    $        30.06
                                                     Delegate Registration Fee                                  $         419.39   $      377.97    $      350.36    $       330.64


Conference Dinner (Friday 5 Dec) OPTIONAL                                        $65 PP incl GST                Venue NERAM




       UNE Conference Company Confidential                                                             Draft Budget (x)                                                                                            Page 2
REGISTRATION HISTORY OF PAST CONFERENCES

                                           Annual
                                         Increase (if
                               EBIRD        fixed)



2002 - QUT
Member -Waged                      180                  Inclusive in rego (GST)
Member - Student/Unwaged           160                  1 day of sessions
Non-Member - Waged                 200                  Lunch & M/A tea
Non-Member - Student/Unwaged       190                  Cocktail Party

2001 - USYD
Member -Waged                      330         20%      Inclusive in rego (GST)
Member - Student/Unwaged           230         21%      3 days of sessions
Non-Member - Waged                 440         14%      AM Coffee, M/A teas daily
Non-Member - Student/Unwaged       340         13%      Reception - drinks/nibbles 6-7pm
Health Day                          45          0%
Lunches EACH                        10          0%
Conference Dinner                   50         11%      Includes?
College Accomm (B&B)                62         72%

2000 - Flinders
Member -Waged                      275                  Inclusive in rego (GST)
Member - Student/Unwaged           190                  3 days of sessions
Non-Member - Waged                 385                  AM Coffee, M/A teas daily
Non-Member - Student/Unwaged       300                  Reception - drinks/nibbles 6-7pm
Health Day                          45
Lunches EACH                        10
Conference Dinner                   45                  Includes a pre-dinner drink/3 course/entertainment
College Accomm (B&B)                36
be87bee1-54cd-4013-be76-47d669881929.xls




Registration Calculation Using Draft Budget (x) dated 13/3/2003

                                                                                           Participants
                                                   %      EB rego [$]           200            250            300
Members - Waged                                  0.85           420      $71,400.00     $89,250.00 $107,100.00
Members - Student/Unwaged                        0.07           300       $4,200.00      $5,250.00      $6,300.00
Non-Members - Waged                              0.05           535       $5,350.00      $6,687.50      $8,025.00
Non-Members - Student/Unwaged                    0.03           425       $2,550.00      $3,187.50      $3,825.00
                                                 1.00
Projected Income (incl GST)                                              $83,500.00    $104,375.00   $125,250.00

Projected Income (exc GST)                                $75,909.09
Projected Expenditure (exc GST)     budget [x]          $ 76,253.00
Projected Surplus/Deficit                                                  -$343.91

*NOTE: proposed rego approx 10% increase over 2001 fees + added $50 for lunches

                                    EB Rate (before Std Rate (after Single Day
                                    31 Oct)         31 Oct)
Members - Waged                                420             520               235
Members - Student/Unwaged                      300             300               165
Non-Members - Waged                            535             635               350
Non-Members - Student/Unwaged                  425             425               280

Conference Dinner                                66
Health Sociology Dat                To be confirmed




Registration Calculation                                                                                            8/1/2011,10:42 AM

				
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