Copyright and the Fine Art Collection

Copyright and the Fine Art Collection Polly Christie Fine Art Project Manager Visual Arts Data Service Copyright and the Fine Art Collection Background to the project Different scenarios Developing a Licence Managing Clearance Publishing the works Background National Fine Art Education Digital Collection prototype Digital content Distributed model Develop protocols Different Scenarios 1850s – present Some out of copyright Some very contemporary work In some cases HEIs had been assigned copyright HEIs maintained control of procedures Developing a Licence Necessary to make a 3-way Licence (artist-HEIFine Art Collection) Non-exclusive Needed to seek the rights to:  publish images on web for FE/HE use  use for publicity purposes  digitally preserve the image for posterity Developing a Licence Researched existing licences Looked at model licences in Recommended Publications Adapted a number of licences to fit the bill = Fine Art Project Licence Checked by external Lawyers and SIAD Legal Dept The Licence(s)  The Fine Art Project Licence (each work)  The AHDS Deposit Licence (each subcollection) Managing Clearance  Artists/Agents contact details were researched  Licences and cover letters sent  Diligence files were kept  Clear copyright statements on the site Publishing Licences were then  Submitted  Checked  Inventorised  Counter-signed, copied and returned  Stored Images were then • watermarked • clearly accredited Conclusions “Copyright clearance has been the most difficult and time consuming part of the project” “… proved a major stumbling block…which required delicate negotiations” research existing licences  seek legal advice from within/outside Organisation  make licence as clear and transparant as possible  always keep diligence files and records of correspondence  Contacts Fine Art Project: http://vads.ahds.ac.uk/fineart Fine Art Project Licence & VADS Deposit Licence: http://vads.ahds.ac.uk/fineart/feasibility.html Design & Artists Copyright Society: http://www.dacs.co.uk VADS Resources on Copyright: http://vads.ahds.ac.uk/advice/copyright/index.html info@vads.ahds.ac.uk