CALIFON BOARD OF EDUCATION by pengxuebo

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									                           CALIFON BOARD OF EDUCATION
                            REGULAR MEETING MINUTES
                                 JANUARY 14, 2008

I.     CALL TO ORDER – OPENING STATEMENT

       Mrs. Cathy Smith called the meeting to order at 7:31 p.m. in the Art/Music Room of the
       Califon School with the following opening statement:
       “I would like to announce and have placed in the minutes that adequate notice of this
       meeting of the Califon Board of Education has been provided in accordance with the
       Open Public Meetings Act. Proper notice of this Regular Meeting was provided in the
       annual notice dated April 23, 2007. Said notice was posted at the office of the Califon
       School, mailed to the Hunterdon County Democrat, the Hunterdon Review and The
       Express Times. A copy of this notice has also been posted on the public bulletin board
       in the Municipal Building and filed with the Borough Clerk. The agenda of this
       meeting has been posted at the Califon School.

II.    THE PLEDGE OF ALLEGIANCE

       All present recited the Pledge of Allegiance.

III.   ROLL CALL

       Members Present:      Mrs. Robin Rumen                     Mrs. Cathy Smith
                             Mr. Kim Schundler                    Mrs. Lavinia Trimmer
       Members Absent:       Mr. Daniel Hemberger
       Others Present:       Dr. Kathleen Prystash, C.S.A.        Dennis Oblack, B.A./B.S.
                             7 members of the public

IV.    APPROVAL OF MINUTES

       A.   A motion was made by Mrs. Rumen and seconded by Mrs. Trimmer to approve
            the December 10, 2007 regular meeting minutes as submitted.

       The motion was unanimously approved by a voice vote.

V.     WRITTEN COMMUNICATIONS

       A.   Borough of Califon Council Meeting Minutes dated October 15, November 5,
            November 19, and December 3, 2007
       B.   Memorandum from the North Hunterdon-Voorhees Regional High School District
            dated January 3, 2008
       C.   Califon Public School Health Office Report for the months of November and
            December, 2007
       D.   Letter from the Washington Township Public Schools dated December 21, 2007

VI.    CHIEF SCHOOL ADMINISTRATOR’S REPORT

       A.   Student Teachers – Dr. Prystash pointed out that approval of four student
            teachers was on the agenda.

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                   CALIFON BOARD OF EDUCATION
                    REGULAR MEETING MINUTES
                         JANUARY 14, 2008

B.   Polytech Students – Dr. Prystash reported that six high school students
     considering careers in education will be participating in a cooperative program
     between Hunterdon County Polytech and the district in which the students visit
     the district six to eight times for approximately two hours for observations and
     discussions with staff.

C.   The Walking School Bus – Dr. Prystash explained the operation of this program
     designed to encourage walking to school. She reported that the district has
     received a $500 grant for the program from AAA through Hart Commuter
     Information Service. The program, which is being planned for April, fosters
     broad community involvement, with the PTA, Safety Patrol, Student Council,
     Kids Care, parents and police participating.

D.   Donation for the Music Department – Dr. Prystash reported that the district has
     received a donation from the Korba family in memory of Jeff Korba. The
     purchase of a new set of drums is being considered, as the donation is designated
     for the Music Department.

E.   Math Acceleration/Curriculum – Dr. Prystash reported that work continues on
     the curriculum revision and review of texts and materials to be used. She also
     reported that the revision will include beginning accelerated studies in 6th grade,
     and that a variety of criteria will be used to select students who will participate in
     the accelerated program.

F.   Professional Development School Activity – Dr. Prystash informed the Board
     that, starting at the end of this month, six staff members will be taking the course
     Curriculum Development and Evaluation for graduate credit through the
     Centenary College Professional Development School.

G.   Smart Boards – The meeting moved to the 8th grade classroom where Dr.
     Prystash introduced Kathleen Brown, Special Education Teacher, who
     demonstrated the use of the recently purchased Smart Boards. She indicated that
     the teachers are very excited about the use of this technology for classroom
     instruction.

H.   Coffee & Conversation – Dr. Prystash announced that the next Coffee &
     Conversation session will be held on February 5th, at 7:00 p.m. She solicited
     suggestions for a topic, and Mrs. Smith suggested differentiated instruction.

I.   Articulation Meeting – Dr. Prystash reported that at the most recent meeting of
     the articulation group a suggestion was made to increase the hours of the school
     election to 7:00 a.m. – 9:00 p.m., and members were asked to survey their
     respective Boards regarding support for this proposal. The consensus of the
     Board was that consideration would be given to such a change.



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                          CALIFON BOARD OF EDUCATION
                           REGULAR MEETING MINUTES
                                JANUARY 14, 2008

       J.   North Hunterdon/Voorhees Regional H.S. District Newsletter – Dr. Prystash
            informed the Board that the district was highlighted in the recent issue of the
            newsletter of the regional high school district.

       K.   Kindergarten Open House – Dr. Prystash announced that an open house will be
            held in the near future for parents of current and incoming kindergarten students
            to provide an update on the full-day program.

VII.   PUBLIC COMMENT (resolutions only)

       In response to a question from Melissa Baker, Mr. Oblack stated that the approval of
       textbooks and the approval of the appointment of coaches were being made after-the-
       fact due to oversights on his part.

VIII. CONSENT AGENDA

       A.   Mrs. Smith requested that motion X.-B.-2. be removed from the consent agenda.

       B.   A motion was made by Mrs. Rumen and seconded by Mrs. Trimmer to approve
            the consent items as indicated by an asterisk.

            The motion was unanimously approved by a roll call vote, with Mrs. Rumen
            abstaining on motion XVI.-E.-2.

IX.    FINANCE/TRANSPORTATION REPORTS

       *A. Motion to approve the payment of invoices in the amount of $49,618.46 as shown
           on Cash Disbursement Schedule SN-11. (See Attachment)

       *B. Motion to approve the transfer of $22,399.93 for the January, 2008, payment of
           health benefits to the State of New Jersey.

       *C. Motion to approve the Board Secretary’s Report for the month of November,
           2007 (See Attachment)

                                          November, 2007
                     Fund 10               $430,646.36
                     Fund 20               $ 6,638.51
                     Fund 30               $ 66,365.84
                     Fund 40               $      0.00
                     Capital Reserve       $    103.00
                     Total                 $503,753.71




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                          CALIFON BOARD OF EDUCATION
                           REGULAR MEETING MINUTES
                                JANUARY 14, 2008

       *D. Motion to approve the Treasurer of School Monies Report for the month of
           November, 2007 (See Attachment)

                        Total Government Funds
                     November, 2007    $503,753.71

       *E. Motion to approve, in compliance with NJSA 18A:22-8.1, budgetary transfers for
           the month of November, 2007, in the amount of $50,756.00 to ensure that no line
           items are over expended. (See Attachment)

       *F. Motion to approve the following resolution:

            BE IT RESOLVED that, pursuant to NJAC 6A:23-2.12(c)4, the Califon Board of
            Education certifies that as of November 30, 2007, after review of the secretary’s
            monthly financial report and upon consultation with appropriate district officials,
            to the best of its knowledge, no major account or fund has been overexpended in
            violation of NJAC 6A:23-2.12(a)1, and sufficient funds are available to meet the
            district’s financial obligations for the remainder of the fiscal year. (Major funds
            are Current Expense, Capital Outlay, and Debt Service.)

       *G. Motion to approve attendance of district personnel at the following training
           programs and informational events:

                                                                      # Board      Event      Total
         Program Name                     Date        # Employees     Members      Cost       Cost
NJSBA Mandatory Board Member         Wednesday,             0             3       $ 32.00    $ 96.00
Training                             Jan 16, 2008
NJ Music Educators Association       Thursday thru
Annual Conference                    Saturday, Feb          1             0       $125.00    $125.00
                                     21-23, 2008
                                     Tuesday, Mar
Wilson Reading 2-Day Overview        25, thru               1             0       $325.00    $325.00
                                     Wednesday,
                                     Mar 26, 2008

       *H. Motion to approve tuition reimbursement in accordance with the agreement with
           the Califon Education Association to K. Brown, T. Miller, L. Montesion, L.
           Patterson, P. Roller and L. Weiss pending successful completion of the 3-credit
           graduate course entitled Curriculum Development & Evaluation, to be given at
           Califon School through the Centenary College Professional Development
           Program.




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                    CALIFON BOARD OF EDUCATION
                     REGULAR MEETING MINUTES
                          JANUARY 14, 2008

*I.   Motion to approve the acceptance of the Individual with Disabilities Education
      Act, Part B (IDEA-B) combined Basic and Preschool grant award for fiscal year
      2008, in the following amounts:

                       IDEA-B – Basic          $34,220
                       IDEA Preschool          $ 1,948
                       Total Grant Award       $36,168

*J.   Motion to approve a special education tuition contract agreement with the
      Tewksbury Board of Education for one (1) student effective November 29, 2007
      through June 19, 2008, at a cost of $8,972.00.

Mr. Schundler suggested that the process of bringing out-of-district transportation of
special education students in-house be initiated immediately in order to provide
significant cost reduction. The Board agreed and Mr. Schundler volunteered to begin
the process.

Mr. Schundler informed the Board that the newly enacted funding formula should
benefit the district over the long term, as state aid should increase by 10% per year for
the next several years.

Mr. Schundler reported that, according to a report of a consulting firm engaged by the
state, the new State Health Benefits Program should result in a 10%-12% reduction in
medical benefit costs in the first year, and costs are estimated to increase by
approximately 7% per year thereafter.

Mr. Schundler reported that at the most recent meeting of the Finance & Transportation
Committee, the committee developed goals of allocating funds to capital
improvements, maintaining current programs, and realizing 100% proficient/advanced
proficient results on all standardized state tests, while limiting the school tax increase to
4%. Mr. Schundler asked for additional input regarding budgeting goals. Mrs. Rumen
suggested delaying the asbestos abatement and limiting capital spending to replacement
of the underground fuel storage tank. Dr. Prystash and Mr. Oblack voiced concern that
the asbestos abatement has been delayed for several years and should be addressed.
Mrs. Smith indicated that funding must be provided in support of the math curriculum
revision in terms of new texts and materials for grades six through eight. She also
expressed her opinion that we should provide funding for continuing advances in
technology. Mr. Schundler reported that the committee is focusing on closing a gap of
approximately $60K between a rough estimate of funding required for 2008-2009 and
that which would limit the school tax increase to the 4% goal. He also stated that the
committee is concerned with compliance with administrative cost limits imposed by the
state. It was agreed that the committee will meet again on Thursday, January 24th, at
10:00 a.m.




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                        CALIFON BOARD OF EDUCATION
                         REGULAR MEETING MINUTES
                              JANUARY 14, 2008

X.   COMMITTEE REPORTS

     A.   Building and Grounds

          Mrs. Rumen reported that the Building & Grounds Committee had a meeting with
          a consultant representing Spring Valley Construction’s bonding company and the
          districts architect to review open issues concerning the addition and alterations
          project. The consultant will prepare a report with recommendations for the steps
          to be taken to resolve the open issues. In response to Mr. Schundler’s suggestion
          that the issue of proper temperature control be addressed immediately, Mrs. Smith
          indicated that such action is under consideration by the committee.

     B.   Curriculum and Instruction

          *1.   Motion to approve a field trip for Kindergarten and 1st grade students to go
                to the Imagine That Museum in Florham Park, NJ, on Friday, May 23, 2008,
                from 9:00 a.m. to 3:00 p.m., at no cost to the Board.

           2.   A motion was made by Mr. Schundler and seconded by Mrs. Rumen to
                approve a field trip for 7th grade students to attend a performance of the play
                Hairspray in New York City on Wednesday, March 12, 2008, from 9:00
                a.m. to approximately 6:00 p.m., at no cost to the Board.

                In response to a question from Mrs. Smith as to whether, in fact, the Board
                would incur no cost for this trip, Dr. Prystash indicated that the trip is
                funded through fund raising activities and parental contributions.

                The motion was unanimously approved by a roll call vote.

          *3.   Motion to approve the 2007-2008 Textbooks as per the list attached hereto.

     C.   Legislation and Policy

          *1.   Motion to approve the first reading of the Califon Board of Education Policy
                5142.1 – Pupil Supervision After School Dismissal.

          Mr. Schundler asked if we were planning on posting our budget, once it is
          finished, to our website as per recent legislation that calls for "user-friendly"
          budgets to be posted to a district's website, if a district has one. He also asked if
          we were planning on posting our "administrator compensation information to our
          district website in a user-friendly format”, as per the A-5 regulations that were
          recently enacted. Dr. Prystash responded that it is always our policy to comply
          with all statutory requirements, and that, accordingly, these items would be
          posted.



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                          CALIFON BOARD OF EDUCATION
                           REGULAR MEETING MINUTES
                                JANUARY 14, 2008

       D.   Board Ad-Hoc Committee Reports

            None

XI.    OLD BUSINESS

       Dr. Prystash reported that the annual cost of the district’s athletic programs is
       approximately $19K, with parental fees offsetting approximately $5K of these costs,
       resulting in a net cost to the district of approximately $14K annually.

XII.   NEW BUSINESS

       A.   Dr. Prystash reminded the Board that last year it was decided that consideration
            should be given to changes in the operating of summer camp from the standpoint
            of operating it in a self-sustaining manner. The Board agreed with a suggestion
            from Mr. Oblack that this issue be added to the agenda of the upcoming Finance
            & Transportation Committee meeting.

       B.   Mrs. Smith suggested that the district’s 8th Grade Play program be submitted for a
            School Leader Award as an innovative program. Dr. Prystash will arrange for the
            submission.

       C.   In response to a question from Mr. Schundler, Dr. Prystash stated that if
            additional snow days were incurred, make-up days would come, first from
            Presidents’ Days, and then from Spring Break. Mr. Schundler suggested that an
            immediate alert as to the make-up days be distributed if additional snow days are,
            in fact, incurred. Dr. Prystash agreed to arrange for the alert if necessary.

       D.   Mr. Schundler suggested that a county program providing free computers to
            families based on income be posted on the district’s website. Dr. Prystash agreed
            to arrange for the posting.

       E.   In response to a question from Mr. Schundler, Dr. Prystash indicated that students
            should be aware of their Study Island password, and if they are not, they can
            obtain it from their teacher, Mrs. Tiger or herself.

XIII. PUBLIC COMMENT (all school-related topics)

       A.   Kelly Galligan suggested that the district expand participation in shared services
            with nearby districts such as Tewksbury and Lebanon Township to provide
            improved and more cost effective services is areas such as transportation and
            pupil services. She also commented that the district is fortunate to have Mrs.
            Patterson who provides important services beyond nursing and instruction.




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                         CALIFON BOARD OF EDUCATION
                          REGULAR MEETING MINUTES
                               JANUARY 14, 2008

      B.   Carolyn Murin questioned whether a student teacher in Kindergarten would
           overburden the classroom teacher. Dr. Prystash responded that this student
           teacher was actually participating in a practicum comprised mainly of observation
           one day per week, and thus would not be overly burdensome.

      C.   Melissa Baker expressed support for the Kindergarten Open House and for
           differentiated instruction as a topic for Coffee & Conversation.

      D.   In response to a question from Mrs. Baker, Dr. Prystash indicated that the entire
           math acceleration program is being revised, but the revision has not yet
           progressed to the point where she is ready to provide details.

      E.   In response to a question from Mrs. Baker as to whether the preliminary $60K
           2008-2009 budget gap includes asbestos abatement and replacement of the fuel
           tank, Mr. Schundler indicated that it does include $50K for asbestos abatement,
           and reiterated that at this early stage in budget development consideration may be
           given to postponing this activity to July, 2009.

      F.   Mrs. Baker suggested that consideration be given to providing funding in the
           2008-2009 budget for the emergency phone notification system so that all
           families are included.

      G.   In response to a statement from Mrs. Galligan that the phone service notification
           of the recent closings due to snow and a power failure were received too late or
           were not received at all, Dr. Prystash, with regard to the snow day, explained the
           collaborative process across the county in making decisions on weather-related
           closings and indicated that the decision was not made until 7:00 a.m. With
           respect to the power failure, Dr. Prystash indicated that the notification problems
           were due to start-up problems with the system that have been addressed.

XIV. RECONVENE

XV.   COMMITTEE REPORTS (cont.)

      E.   Personnel

           *1.   Motion to approve, upon the recommendation of the Chief School
                 Administrator, the appointment of the following student teachers:

                 Renee Clark       Centenary       Middle School Language Arts
                 Carol Mauger      Centenary       First Grade & Special Ed
                 Era Patel         Kean            Kindergarten
                 Diane Hopkins     St. Elizabeth   Third Grade




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                          CALIFON BOARD OF EDUCATION
                           REGULAR MEETING MINUTES
                                JANUARY 14, 2008

            *2.   Motion to approve, upon the recommendation of the Chief School
                  Administrator, the appointment of the following coaches for 2007-08:

                  Ann Gunther        Girls Basketball             $2,100 stipend
                  Jennifer Schuetz   Cheerleading                 $2,000 stipend
                  James Rumen        Boys Basketball              $2,100 stipend
                  Jigesh Parikh      Asst. Boys Basketball        $ 200 stipend

            *3.   Motion to approve, upon the recommendation of the Chief School
                  Administrator, the appointment of Lynn Decker as a substitute teacher for
                  the 2007-2008 school year at the contractual daily rate.

XVI. ADJOURNMENT

       There being no further business to come before the Board, it was moved by Mrs.
       Trimmer and seconded by Mr. Schundler to adjourn at 9:48 p.m.

       The motion was unanimously approved by a voice vote.


                                     Respectfully Submitted,




                                     Dennis M. Oblack
                                     Board Secretary




* Indicates motion is part of a consent agenda. Unless motion is removed, all asterisked
  motions will be voted on with one vote.




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