Docstoc
EXCLUSIVE OFFER FOR DOCSTOC USERS
Try the all-new QuickBooks Online for FREE.  No credit card required.

CPWD Vendor Manual

Document Sample
CPWD Vendor Manual Powered By Docstoc
					              CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                              HELP MANUAL




© Copyright 2009                     Version 1.0              -1-
                         CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                         HELP MANUAL

                                             TABLE OF CONTENTS
OVERVIEW ............................................................................................ 3
PURPOSE .............................................................................................. 3
AUDIENCE............................................................................................. 3
DISCLAIMER .......................................................................................... 3
COPYRIGHT........................................................................................... 3
CAUTIONS / WARNINGS ............................................................................ 4
VIEW TENDERS FREE OF COST .................................................................... 4
INTRODUCTION TO THE BROWSER ............................................................... 5
      Figure No.1 .....................................................................................5
1. LOGIN SCREEN.................................................................................... 5
     Figure No.2 ......................................................................................6
          1.1 FEATURE DESCRIPTION OF LOGIN SCREEN .................................................6
          1.2 LOGIN PROCEDURE ...............................ERROR! BOOKMARK NOT DEFINED.6
2. MODIFY PASSWORD.............................................................................. 8
     Figure No.3 ......................................................................................8
3. A FEW ANNOTATIONS ON VARIOUS FEATURES ............................................. 8
      Figure No.4 .....................................................................................9
4. REQUEST FOR TENDER......................................................................... 10
      Figure No.5 ................................................................................... 10
          4.1 REQUEST THROUGH DD/CASH/CHEQUE ETC. .......................................... 10
      Figure No.6 ................................................................................... 10
          4.2 REQUEST THROUGH EPAYMENT .......................ERROR! BOOKMARK NOT DEFINED.8
      Figure No..7 .............................................. Error! Bookmark not defined.9
      Figure No. 8 ................................................................................... 11
5. UPLOADING OF SUPPORTING DOCUMENTS ................................................. 21
      Figure No.9 ................................................................................... 21
      Figure No.10 .................................................................................. 22
6. DOWNLOADING / SUBMISSION PROCEDURE ................................................ 22
      Figure No..11 ................................................................................. 22
7. EMD DETAILS ........................................... ERROR! BOOKMARK NOT DEFINED.12
      Figure No.12 ............................................. Error! Bookmark not defined.12
8. CONFIRMATIONS ON TENDER SUBMISSION ................................................. 29
      Figure No.14 .................................................................................. 31
CONTACT US ........................................................................................ 32
END NOTES ................................................. ERROR! BOOKMARK NOT DEFINED.18


        © Copyright 2009                                   Version 1.0                                      -2-
                      CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                      HELP MANUAL

OVERVIEW
Tender Wizard is an exclusive, most vibrant end to end solution for buying / selling of products and
services through tendering process. It supports A - Z activities of tendering based on proactive work
flow concept. Fine details of tendering like vendor registration, tender announcement and
corrigendum; tender form processing, opening, negotiation and tender awarding are supported in a
real time interactive environment. Tender Wizard creates a true dynamic market place for both
buyers and vendors to interact with each other and transact business.

PURPOSE
The objective of developing the TENDERWIZARD is to automate the departments of Governments.
The key objectives of this exchange are Reduced Inventory, consistency in costs across all
departments, consistent and sustainable Vendor Development, transactional effectiveness,
procurement lead-time reduction, transparency etc.,

AUDIENCE
The Government officials and contractors to enhance the transparency in the day-to-day tendering
activities of the Government offices as well as in contractor community extensively use this
product.

DISCLAIMER
ITI assumes no responsibility for any errors that may appear in this document. The information
contained herein is subject to change without notice and should not be construed as a commitment
by ITI. No responsibility is assumed for the reliability of software or equipment that is not supplied
by ITI.

COPYRIGHT
This document is confidential and proprietary information of ITI. It should not be disclosed in
whole or in part to any third party except to the document to whom it has been submitted without
the express written authorization of ITI and should not be duplicated in whole or part for any other
purpose other than evaluation of the Technical capability of ITIS and shall be returned upon
request.

Any reference used in this response is proprietary and is covered under non-disclosure agreement.
The information should not be divulged to any other party other than for whom it is intended.
Clients and partners may not be contacted about these references or divulge the information
contained there-in unless duly authorized by ITI.

All rights reserved. Unauthorized copying is strictly prohibited.




       © Copyright 2009                            Version 1.0                              -3-
                      CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                      HELP MANUAL


CAUTIONS / WARNINGS

View & request the tenders on time.
The tenders which are due for request can be viewed in “Un Applied” Status.
Strictly attach all the general documents in the “Tender Document” screen which are uploaded in
the website.
If the Token Number and Time Stamp are displayed as ZERO (as shown below), it means that the
user is still not submitted the tender form:




Down load and save the “Schedule B” in the same name. Do not change the name of “SCHEDULE B“
any time.
Final submission can be done ONLY ONCE.
If the contractor is “DISQUALIFIED” from the tender, then the details of that tender can be found
in “Disqualified/Withdrawn” section.

VIEW TENDERS FREE OF COST
    To download the tender notifications and corrigendum free of cost from website,
     follow the steps given below:
Click “TENDER FREE VIEW” on the home page.
Provide all or any one of the options like “Tender Number”, “Region”, “Estimated Cost”, “Request
Dates (from and to)”, “Tender Submission date” or “any key words from Tender Description”
Click “Submit” to view the results. A list of tenders shall appear on the screen.

Click      to email the notification. Provide email ids, Subject and click “Send Mail” to send the
notification to the required Id.

Click      to print the notification.

Click      to view the cost free documents.




        © Copyright 2009                         Version 1.0                             -4-
                     CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                     HELP MANUAL


INTRODUCTION TO THE BROWSER


Click / Double Click      to open the Microsoft Internet Explorer (This icon can be located on the
Desktop of the computer).




                                          FIGURE NO.1
1. LOGIN SCREEN
To access the Login Screen as shown in Figure No.2, type the website                      address
www.tenderwizard.com/CPWD in the address bar as mentioned in the Figure No. 1.




       © Copyright 2009                          Version 1.0                             -5-
                       CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                       HELP MANUAL




                                            FIGURE NO.2
1.1      FEATURE DESCRIPTION OF LOGIN SCREEN


           #        Description
           1        Click “Home” to view the home page of the CPWD site.
           2        Click “about CPWD” to view the details of CPWD.
           3        Click “Vendor Help” to view and download the Help manuals.
           4        Click “Contact us” to view the details of helpline (contact addresses
                    and Phone numbers).
           5        Click “HOT Tenders” to view the details of tenders which are due for
                    submission on a particular day.
           6        Click “Tender Free View” to view the details of all the authorized
                    tenders which are due for request for free of cost.
           7        Click “Register Me” to view the procedures of registration.


      1.2 LOGIN PROCEDURE
       Enter the given “USER ID” in the box provided.
       Enter the given “PASSWORD” in the box provided.


         © Copyright 2009                          Version 1.0                              -6-
                 CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                 HELP MANUAL


 Click “ENTER” to login to the tendering website.
 The screen directs you to the PKI based login screen (as shown below):




                                 Figure No. 2 (a)
 Click “click here to Login”. Select your Digital Signature Certificate (DSC) from
  the window as shown below and click “OK” to proceed:




                                 Figure No. 2 (b)


   © Copyright 2009                       Version 1.0                         -7-
                    CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                    HELP MANUAL


   Once again the system will ask you to enter the password as shown below. Enter
    your password and click “Enter” to proceed:




                                   Figure No. 2 (c)


   As a security purpose, the system automatically asks the user to change the
    password as shown in Figure No.3. Enter the Old and New Password along with
    the Hint Question and Answer and then click “Submit” to update the new
    password. The user needs to login once again with the new password (note that
    User Id remains the same) which gives the user the authentication to the change
    of password.


2. MODIFY PASSWORD




                                     FIGURE NO.3
  
3. A FEW ANNOTATIONS ON VARIOUS FEATURES


      © Copyright 2009                     Version 1.0                        -8-
                 CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                 HELP MANUAL


 The following screen explains the user about all the modules, which are,
  displayed once the user login into the system.




                                  FIGURE NO.4
 When the user login and enter the website, the tenders which are in “In
  Progress” status will be displayed as a default screen where all the applied
  tenders can be viewed.
 To view the unapplied tenders, click “Un Applied”. If the tender is due for
  request, then a Blue Color Icon will appear on the screen as displayed below:




   © Copyright 2009                     Version 1.0                       -9-
                    CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                    HELP MANUAL

4. REQUEST FOR TENDER




                                     FIGURE NO.5
4.1 REQUEST THROUGH DD/CASH/CHEQUE ETC.
   Click the Blue Colour Icon to request the tender and feed in all the details like
    Mode of Payment (DD / Cheque / Cash / ePayment / Bank Guarantee / NSC /
    CDR / FDR /PEMD / Government), DD/BC/…Number, DD/BC/… Date, and enter
    the Bank Name / any other details in the “Remarks” column. Default form fee
    will be displayed automatically in “Paid Amount” column as shown below:




                                     FIGURE NO.6




     © Copyright 2009                      Version 1.0                         - 10 -
                      CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                      HELP MANUAL


    Once the user requested the tender, user can access this tender through “In
     Progress” status and the status of the tender will be displayed as “Requested”
     as shown below:
   




                                         FIGURE NO. 8
                                REQUEST THROUGH E-PAYMENT:
        Vendor / Contractor can also request for the Tender Using ePayment, For this Vendor /
Contractor has to click on ePayment link (Credit & Direct Debit) and the payments will be made
online. Refer Below mentioned screen shots for the epayment procedure.

       ePayment Using Credit Card:




                                        Figure No. 8 (a)




       © Copyright 2009                         Version 1.0                             - 11 -
               CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                               HELP MANUAL




                               Figure No. 8 (b)




                               Figure No. 8 (c)




© Copyright 2009                       Version 1.0             - 12 -
               CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                               HELP MANUAL




                               Figure No. 8 (d)




                               Figure No. 8 (e)




© Copyright 2009                       Version 1.0             - 13 -
               CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                               HELP MANUAL




                               Figure No. 8 (f)




                               Figure No. 8 (g)




© Copyright 2009                       Version 1.0             - 14 -
                     CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                     HELP MANUAL




                                     Figure No. 8 (g)

ePayment Using Debit Card :




                                    Figure No. 8 (h)




                                     Figure No. 8 (i)




      © Copyright 2009                       Version 1.0             - 15 -
               CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                               HELP MANUAL




                               Figure No. 8 (j)




                               Figure No. 8 (k)




© Copyright 2009                       Version 1.0             - 16 -
                    CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                    HELP MANUAL




                                     Figure No. 8 (l)




                                    Figure No. 8 (m)




                                    Figure No. 8 (n)

Form Request through NEFT:

      The National Electronic Fund Transfer (NEFT) is a deferred/delayed payment option.
Vendor can use either NEFT or ePayment. If any payment is made through NEFT, the

     © Copyright 2009                        Version 1.0                       - 17 -
                     CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                     HELP MANUAL

activity will be processed in the website after reconciliation of the payments made by the
contractor i.e., Transaction + 1 day.

      Since the NEFT is a deferred / delayed payment option, (transaction + 1 day), it is
advised to make payment well in advance to submit the tender without any difficulties.
Refer below mentioned procedure to Request the form through NEFT.

      For this Vendor has to select NEFT Challan option to pay Formfee in Tenderwizard.
Follow the below mentioned steps to make the Form Fee payment through NEFT.
      1.        Click the Blue Colour Icon to request the tender, once Vendor Clicks on this icon
                “Form Fee Details” page will open.
      2.        In “Form Fee Details” page, vendor has to click on “ NEFT Challan” link to
                generate the Challan.
       3.       Vendor has to take the printout of the challan generated in Tenderwizard
                site.
       4.       Vendor has to Pay the money at any nearest Bank with CBS facility
       5.       Vendor will receive the Tender documents after payment confirmation
                from the bank.

       Refer the below mentioned screens for the same.




                                        Figure No. 8. 3 (a)




      © Copyright 2009                           Version 1.0                           - 18 -
               CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                               HELP MANUAL




                             Figure No. 8. 3 (b)




                             Figure No. 8. 3 (c)




© Copyright 2009                      Version 1.0              - 19 -
                    CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                    HELP MANUAL




                                  Figure No. 8. 3 (d)

Sample copy of Generated Challan:




                                  Figure No. 8. 3 (e)


     © Copyright 2009                      Version 1.0              - 20 -
                     CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                     HELP MANUAL



Once the Transaction Confirmed by the Bank the Vendor Status will be change from “Form
Requested” to “Received”.




                                       Figure No. 8. 3 (f)


5. UPLOADING OF SUPPORTING DOCUMENTS
       Once the user finished with the request procedure, click “General Document” (highlighted
space in the below figure on the left side) to upload all the necessary supporting documents for the
tender. This activity will reduce the user’s work, while submitting the final documents. Click
“Upload New File” whenever the user need to upload the new attachments. These documents can
be used for any number of tenders applied by the user.




                                           FIGURE NO.9

       After all official formalities are done; the tendering authority shall send the tender
documents. Then the status of the tender will change automatically to “RECEIVED” as shown
below:




      © Copyright 2009                            Version 1.0                             - 21 -
                       CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                       HELP MANUAL




                                          FIGURE NO.10


6. DOWNLOADING / SUBMISSION PROCEDURE


Click      to view the tender documents which are received by the user as shown in figure No.11.




                                          FIGURE NO.11


        © Copyright 2009                          Version 1.0                            - 22 -
                     CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                     HELP MANUAL



Click “Click here to Attach the General Documents” to upload all the documents which are
already loaded in the General Document Screen (refer steps to upload the supporting documents
explained in Figure No 9). This is the important and first step to be performed to avoid
disqualification.


7. EMD UPDTION :

EMD Updation Through DD/ PEMD/ Etc:

Click “Click here to enter EMD Details” to feed the EMD details and upload the scanned EMD as
shown below in Figure No. 12 and 13 .

When the user finishes with the filling and uploading of scanned BG/DD, the “Red colour” will
automatically turn to “Black colour” which reflects that the user is two steps ahead for the
submission.




                                       Figure No. 12




      © Copyright 2009                        Version 1.0                           - 23 -
                     CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                     HELP MANUAL




                                       Figure No. 13


EMD Updation Through ePayment :

      Vendor can make the EMD payment through ePayment using both Debit & Credit Cards;
Repeat the same procedure as in the Form Fee ePayment.

EMD Updation Through ePayment:

      Vendor can make the EMD payment through NEFT; Repeat the same procedure as in the
Form Fee NEFT payment. Refer the below mentioned screen shots for the same.

      For this Vendor has to click on “Click here to Update EMD Details” link & generate the
NEFT Challan Using “EMD NEFT Challan” Link. Refer the below mentioned screen shots for the
same.




      © Copyright 2009                        Version 1.0                          - 24 -
               CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                               HELP MANUAL




                              Figure No. 13 (a)




                              Figure No. 13 (b)




© Copyright 2009                      Version 1.0              - 25 -
                     CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                     HELP MANUAL




                                      Figure No. 13 (c)

        Once Vendor pays the EMD Amount through NEFT challan to the bank he will receive the
UTR No. for the Payment he made. Once Vendor Vendor receives the UTR No. he has to Update the
EMD details in Tender wizard by selecting mode of payment as NEFT and enter UTR No and Date of
payment from the bank & click on Submit to save the changes. Once this has been done EMD link
will turn on to Red to Black color as shown in the Figure no. 13 (d).




                                      Figure no. 13 (d)



      © Copyright 2009                         Version 1.0                           - 26 -
                     CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                     HELP MANUAL




Downloading & uploading of Technical & Cost Bids:

         Click “Click here to Download Empty Document” to download the Schedule B and fill the
          same without changing the “File Name” and save on to the computer.
         Click “Click here to Upload the Filled File”, select the filled file which was already filled
          and saved in the same name. At this stage the following screen will appear and select
          your digital certificate, follow the steps 1 to 4 detailed in the figure no. 13 (e) to 13 (h)
          and click “Done” to upload the filled Schedule B to the tender. Further, for any
          document uploads except EMD and form fee, the following screens will appear and the
          user need to select the Digital Signature to authenticate the document:




                                         Figure No. 13 (e)




      © Copyright 2009                             Version 1.0                               - 27 -
               CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                               HELP MANUAL




                              Figure No. 13 (f)




                              Figure No. 13 (g)




© Copyright 2009                      Version 1.0              - 28 -
                     CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                     HELP MANUAL




                                       Figure No. 13 (h)

8. CONFIRMATIONS ON TENDER SUBMISSION
After all the above procedures are fulfilled and uploaded all the scanned/other documents, click
“Submit the tender form” on the tender document screen as shown in Figure No. 14.




                                         Figure no.14



      © Copyright 2009                          Version 1.0                           - 29 -
                     CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                     HELP MANUAL

Once the user submits the form, the following confirmations shall appear as an authentication to
the submission of the tender. Preserve the printout of confirmation No.3 as shown in Figure No.15
a proof of submission.




                                       Figure No. 15 (a)




                                       Figure No. 15 (b)



      © Copyright 2009                          Version 1.0                            - 30 -
                     CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                     HELP MANUAL




                                        FIGURE NO.15 (C)


OPENING EVENT – VIEW COMPETITOR’S BID SHEETS
Once the tender is opened, the particular opened tender moves to “Opened/Awarded” section. If
the contractor is not disqualified then “Remarks” column shall highlight as “In the Race” as shown
in Figure No.16.




                                         FIGURE NO.16




      © Copyright 2009                           Version 1.0                            - 31 -
                     CPWD VENDOR / CONTRACTOR DETAILED E-TENDERING
                                     HELP MANUAL


    Click    in the Opened/Awarded screen, to down load the tender documents as
     well as competitor’s bid sheets.
    Click “Click here download” to download the competitor’s bid sheets from the
     website as highlighted in the Figure No. 17.




                                                  FIGURE NO.17


10) DISQUALIFICATION OF VENDOR / WITHDRAWAL OF THE TENDER
In case of disqualification of the vendor or withdrawal of the tender by the contractor, the details
of the particular tender shall be listed in the “Disqualified / Withdrawn” section.

Click “Reason” of the particular tender to view the reason for disqualification / withdrawal.




                                          FIGURE NO.18




      © Copyright 2009                            Version 1.0                             - 32 -

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:271
posted:8/1/2011
language:English
pages:32
Description: Reports and formats