Parkside Centennial General PAC Meeting November 16, 2010 6:45pm School library MINUTES Attendance: Gena Dombrowski, Wendy Alvaro, Jaci Boesner, Rose Messier, Erin Williamson, Jodi Van Aert, Donna Robertson, Angie LeTexier, Chantal Tracy, Jaime Dickson, Tammy Hatch, Ian Dickson, Angela Hernandez, Cathi Hiscock Call to Order: 7:02pm Topics of Discussion: 1. Approval of Agenda 1st Motion, Tammy Hatch, 2nd Motion, Angie LeTexier, Motion CARRIED 2. Approval of Minutes from October 20, 2010 1st Motion, Wendy Alvaro, 2nd Motion, Rose Messier, Motion CARRIED 3. PAC Bylaw Section IV Election of Executive Officers Discussion The PAC has since done more research on the specifics of the wording amendment to the Bylaw Section (9)IV – Election of Executive Officers, and has proposed the following: The Executive Officers shall be elected from the voting members at the Annual General Meeting, with the exception of the SPC rep, who will be elected in the fall. In the event that an Executive member is an employee of a school district or the Ministry of Education, they are required to inform other members of the Council and may either choose to or be asked to be removed from voting on items which may be perceived as a conflict of interest. Parkside Centennial PAC Executive will post the suggested bylaw wording amendment on the PAC website to notify the General PAC of the intention of voting on the amendment at a Special General Meeting on Wednesday, December 1, 2010 at 6:45pm in the Parkside Library, Christmas social following. 4. Fundraising The Executive discussed a one day photo sitting in the spring of 2011 with LifeTouch photos. As we have already had our individual student photos done for the year, we will consider booking a one day sitting perhaps during a family movie night for family portraits. LifeTouch requires a minimum of 16 families booked and will offer the 8x10 photo for free. It will take approximately one month to produce the photos, so we need to plan accordingly if they are to be offered as a Mother’s Day gift. QSP orders were very successful, with an estimated $1,915 profit earned for the school. There was only one error with an order, and it was resolved easily and efficiently. Purdy’s orders successful as well, with over $1,600 in profit. Because of the large order, Purdy’s gave us back $135 in gift certificates, and as our Ways & Means Coordinator Wendy Alvaro used her PC Mastercard, she received $40 in gift certificates for Superstore, which can be used for our hampers. Delivery date to Parkside is set for Tuesday, December 7, 2010. Poinsettia sales unfortunately are down. Wendy put returned orders in November 15 to receive 5% from the company. Late orders will be accepted for another week. Winter Raffle tickets and info went out to the students; 2 books of tickets per student, 5 tickets per book at $1.00 per ticket. Return date Friday, December 3, with basket prize draws on Saturday, December 11 at the Breakfast with Santa event. Donna Robertson and Erin Williamson are heading up this project and will be soliciting donations from the community. Any donations or ideas for donations, please check with Donna or Erin so there are no duplicate requests. Each prize basket will be worth $250. All proceeds go directly to our hampers. Gift Tree will be set up in the foyer again for families to choose a gift or gifts for the hamper families. Please send in purchased gifts unwrapped. Food Drive/Hampers for needy families will be a continued project this Christmas. There were 13 hampers created last year, with the same number anticipated this year – Principal McArthur will confirm shortly. Hampers will be created again to include food, necessities and gifts for the entire family. Once again another elementary school in the district is collecting food and/or gifts for our families; the school is reportedly excited about helping out others in their own community. Parkside has our food bin located outside the school office ready for donations, and will accept donations at all of our events such as the craft fair, Christmas concerts and Breakfast with Santa. Craft Fair slated for Saturday, November 20 has 30 tables reserved. We will need 3 or 4 more people to help out, to include possible transport of borrowed tables from Betty Gilbert and decorating on the Friday, concession, etc. and tear down on Saturday after 3:00pm. Advertisements were sent to local papers and schools, and an info swap with Jackman Manor was arranged to encourage customers. Clothing Drive will officially begin December 13 and run through to mid January, but we have already received donations. Notice will go in the school newsletter the week before school is out to encourage closet clean-outs during the holidays. Feedback from fundraising info sheet should be directed to Margo McPhalen. Ask parents/friends on the playground what they thought of the information sent out and perhaps it will elicit suggestions or participation from others. 5. Events The Halloween Event provided a $350 profit, which is considered successful for such little effort and minimal cost. Next Movie Night is scheduled for Friday, November 26. Movie TBD. PAC website will be updated and notice will go in the school newsletter once confirmed. Breakfast with Santa is in the planning stages, headed by Secretary Gena Dombrowski, with the Township firefighters on board again. Date set for Saturday, December 11, 7 – 10am, with photos taken between 8-10am. Order forms just sent out to students. Photographer confirmed and will be donating their time as well as volunteered to have the pictures developed for us. Volunteers needed for the event approximately 12. Jodi Van Aert suggested that we ask the school divisions (19) to each create a centrepiece/table decoration for each of the tables for the event. Principal McArthur also suggested that the Art Club get involved. PAC has some art supplies to get them all started. Jodi also suggested that we create a presentation of our proposed intermediate playground, with an option to donate more money; this visual may encourage larger participation in events and/or fundraising for this project. Jodi reported that the intermediate playground funds need to be discussed and confirmed, as she is going to create a budget and proposal in anticipation of some encouraging support which could help move this project to completion after almost two years with no playground structure. As Treasurer Breanna Wheeler was not present, Jodi will contact her to discuss some concrete numbers. 6. Emergency Preparedness Kits A parent on the playground had some questions and suggestions for the kits. Parent Tara Sutherland also had some ideas. Last year the PAC requested $2.00 per student to purchase water and granola bars for emergency preparedness kits. We have not done anything yet with these supplies. Angela Hernandez has some information that she will share with us on supplies each student can provide themselves in a Ziploc bag, including food and a note from the parent. We will suggest these three work together to help create a plan. 7. Principal’s Report Principal Greig McArthur noted the changes in the school parking lot. There have been some struggles with the changes, specifically the drop off areas and the new entrance and exits, but we did create more stalls with the reconfiguration. Principal McArthur suggested parent volunteers could be a presence out there to help with traffic flow. There will be a safer schools travel brochure in January provided to the students and parents that will have a diagram of the new parking lot and suggested tips on making it a safe area for everyone. Report cards out December 3. Principal McArthur is encouraged by the new ideas and enthusiasm from the staff that help create a positive school. 8. New Business Wendy Alvaro brought up a letter sent from Boston Pizza encouraging the community to dine there, with incentives such as 5% back per receipt to the school if we register with them. Every little bit counts. Hot Lunch on Friday, November 26 will be hot dogs; order forms just went out to students today. Volunteers needed to help prepare food and distribute to classrooms. Contact Jaci Boesner directly, or anyone on the PAC Executive to help out. Meeting Adjourned at 8:00pm.