Beneficial Types of Shredding Services
Document destruction processes have increased considerably due to the increasing theft of confidential documents. Confidential papers that are sent for recycling have a greater chance of improper disclosure than paper that is thrown away, because paper to be recycled waits for days or even weeks to be collected and processed.
Beneficial Types of Shredding Services Document destruction processes have increased considerably due to the increasing theft of confidential documents. Confidential papers that are sent for recycling have a greater chance of improper disclosure than paper that is thrown away, because paper to be recycled waits for days or even weeks to be collected and processed. During the waiting process, this sensitive information in the papers is more vulnerable for accidental or intentional viewing. Therefore, it is crucial to first destroy the papers using paper shredding services and then recycle it. If you need to identify a better recycling strategy, then you must learn about the basic types of shredding services. Some popular shredding services include: Mobile shredding service: This service uses mobile shredding trucks to perform the shredding process at your facility. These trucks can easily shred approximately 2,000 pounds of paper within an hour. The mobile shredding service providers will place locked secure containers inside your office and then empty them on a predetermined schedule. Modern trucks feature a flexible loading system for quick and easy loading of all secure containers and ensure your sensitive materials are protected from environmental elements and prying eyes. Since, shredding is performed at your facility it is also known as on-site shredding service. One of the important advantages of this service is that you can witness the shredding process first-hand. Off-site shredding service: If you are not comfortable with the on-site shredding service, you can make use of the off-site shredding service, which is equally secure and cost effective. One of the major limitations of this service is that the client may not be able to witness the shredding process. However, now most shredding service providers resolve this problem by providing a digital recording of the destruction of the sensitive paperwork for clients to review with a certificate of destruction. Emergency response shredding service: Providing service on demand in an emergency, the company can shred documents within a short time span according to your situation and expectations. This service uses mobile shredding trucks to perform the shredding process instantly. Product destruction service: If your company uses hard goods for storing confidential information then it’s important to remove them in an effective way. Product destruction services destroy hard goods and electronic waste such as credit cards, CD’s, hard drives and much more without any backlog. These are some of the popular shredding service for businesses in all industries. If your company uses electronic products such as audio tapes for storing data then it’s best to make use of the product destruction. Select a service depending upon the type of document and its confidentiality. So, choose the best document destruction service to provide relief from legal and ethical issues that plague business owners and managers. Why a Professional Shredding Service is Essential Shredding confidential documents provides relief from legal and ethical issues that plague business owners and managers. One of the main reasons for document shredding is the legal aspect. The U.S Supreme court has ruled that discarded documents may be considered public information unless carefully disposed. Secure document shredding also decreases the chance of theft issues. Some important features of professional shredding services are listed below: Security: This is the primary benefit offered by a professional shredding service provider. Document shredding is not an easy task because it involves confidential documents that must be handled in a highly secure way. Level of security is a key factor that determines the effectiveness of the shredding service provider. Modern shredding service providers hire their employees through a strict and scrutinizing process that includes signing confidentiality statements, checking the criminal backgrounds of employees and drug tests. Furthermore, they also use highly secured containers with locks for storing and transporting confidential documents. Secure equipment to store confidential documents: Shredding service firms provide secure locked containers to store the documents within your facility until they are taken for shredding process. These containers are also designed to be aesthetically pleasing for your employees in the workplace. Mobile Shredding: This is one of the convenient features of the modern shredding service providers. Mobile shredding trucks are used to perform shredding at your facility. This service can also be termed as on-site shredding. Since shredding takes place at your facility, you can witness the process from start to finish. Off-site shredding: If you are not comfortable with on-site shredding, then you can make use of off-site shredding. The service provider’s employees will come to your facility and transfer the documents from the locked containers to mobile shredding trucks, which are transported to a secure warehouse for shredding. You can get digital documents confirming the completion of the shredding process, which ensures that your confidential documents are shredded without any backlog. Product destruction: Most of organizations have replaced many paper documents with electronic means such as disks, CD’s and thumb drives. These hard goods are also destroyed by the shredding service providers in an effective way. Destroying electronic waste properly can save the environment by reducing the impact of e-wastes. Eco-friendly process: Shredded documents are recycled, thus removing the accumulating waste paper and protecting the surroundings from waste product accumulation. Apart from environmental benefits, shredded papers are also used as packing materials. These are some of the important features that may not be obtained through a personal shredder. Moreover, home shredders work slowly, need regular maintenance and constant disposal of the shredded papers. All these limitations are resolved through making use of a professional shredding service. Tips for Choosing a Professional Document Shredding Company Demand for document shredding is increasing rapidly due to the increasing thefts that are affecting thousands of businesses and consumers. When you hire a document shredding company, your organization’s confidential documents are under the control of the shredding service provider. Therefore, it is important to choose a professional and trusted document shredding company. There are many factors that must be considered in searching for an experienced document shredding company. Here are a few effective tips that might assist you in choosing the right document shredding company: Referrals: You can get referrals from your friends and co-workers who might have used professional shredding services to shred their confidential documents. An added advantage of obtaining referrals is that they provide a trusted opinion regarding the company’s effectiveness and integrity. Certified Member: Shredding companies that are certified have a higher level of security and standards in their document destruction processes. The National Association for Information Destruction (NAID) is a certified membership provided for professional shredding firms. The firms that are under the NAID membership must comply with all industry requirements and codes of ethics. Level of security: Check whether the shredding firm uses scrutinizing processes to select their employees, because they will be handling your documents. Therefore, it is important to know about the employees. Also check the quality of the containers that are used for transporting your confidential documents. Modern equipment of the company: Mobile shredding is becoming popular because it performs the shredding at your facility, which enables you to confidently witness the entire process. It is also known as on-site shredding. Make sure that locked containers are available to hold sensitive materials before being shredded in the mobile shredding trucks. Services offered by the company: Check that the company is full-service, offering a variety of services such as off-site, on-site, product destruction and emergency response service. Product destruction is a featured service that is essential for destroying hard goods such as CD’s, hard drives, credit cards, audio tapes and much more. Get a consultation: After analyzing all the attributes, request a consultation with the shredding company’s professionals; this initial interaction will provide more information regarding their technologies, tools, strategies, flexibility and professionalism. Some companies provide digital recordings of the destruction of your sensitive paperwork for you to review. If such assurances are provided, then you can make use of the off-site shredding services to shred your confidential papers. All these effective tips will help you to select a professional and trusted document shredding company. An experienced document shredding service can keep your business and customer’s confidential documents safe and secure. The author is an expert in the shredding technology and has written several articles regarding paper shredding and product destruction in the past.