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Budget Berlin - AIA Europe

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					1a61bf2e-2f6b-4dab-a450-e2939cdb1682.xls7/31/2011




                                                                   Conference: Berlin - Its Past and Its Future
                                                                                               1 - 4 May 2003
             Deadline for Early Registration 28 March 2003.
             ESTIMATED BUDGET ANALYSIS (Income)                                                                            60              80              100             120
             Registration:
             Members (75% of total attendees)                                                                   € 300.00   € 13,500.00     € 18,000.00     € 22,500.00     € 27,000.00
             Non Members (25% of total attendees)                                                               € 375.00    € 5,625.00      € 7,500.00      € 9,375.00     € 11,250.00
             Late Registration ( approx. as 10x) - additional fee Euro 75                                        € 75.00      € 750.00        € 750.00        € 750.00        € 750.00
             Optional Tour to Potsdam, 4 May 03 total cost Euro 1600                                             € 45.00    € 2,250.00      € 2,250.00      € 2,250.00      € 2,250.00
             50 Participants for Optional Potsdam Tour
             Sponsors                  Lutron                                                               € 5,000.00      € 5,000.00      € 5,000.00      € 5,000.00      € 5,000.00
                                       Technal                                                              € 5,000.00      € 5,000.00      € 5,000.00      € 5,000.00      € 5,000.00
                                       W.R. Grace /Henkel Bautechnik                                        € 4,000.00      € 4,000.00      € 4,000.00      € 4,000.00      € 4,000.00
                                       Straehle Raum Systeme                                                € 1,000.00      € 1,000.00      € 1,000.00      € 1,000.00      € 1,000.00
                                       Tueren-Art                                                           € 1,000.00      € 1,000.00      € 1,000.00      € 1,000.00      € 1,000.00
                                       Vitra Furniture (Potential)                                            € 500.00        € 500.00        € 500.00        € 500.00        € 500.00
                                       Tishman Speyer                                                            € 0.00          € 0.00          € 0.00          € 0.00          € 0.00
                                       Saint Gobain (Potential)                                                  € 0.00          € 0.00          € 0.00          € 0.00          € 0.00
                                       Graphisoft or Otis (Potential)                                            € 0.00          € 0.00          € 0.00          € 0.00          € 0.00
                                       Berlin arch. Map Euro 10 - Henkel                                         € 0.00          € 0.00          € 0.00          € 0.00          € 0.00

             Current Income as of 20 January 2003                                                                          € 38,625.00    € 45,000.00     € 51,375.00     € 57,750.00

             ESTIMATED COST ANALYSIS (Expenses)                                                                            60              80              100             120

             Hilton Hotel
                                                Room Rental (4 days)                                                         € 1,300.00     € 1,300.00      € 1,300.00      € 1,300.00
                                                Coffee and drinks (Chapter Mtg/Cont. ED. 60 Participants)        € 10.00       € 600.00       € 600.00        € 600.00        € 600.00
                                                Equipment - Day 1                                               € 450.00       € 450.00       € 450.00        € 450.00        € 450.00
                                                Equipment - Day 2                                               € 237.50       € 237.50       € 237.50        € 237.50        € 237.50
                                                Cocktail Reception/ Evening                                      € 24.00     € 1,440.00     € 1,920.00      € 2,400.00      € 2,880.00
             Transportation
                                                Day 1                                                                          € 800.00       € 800.00        € 800.00        € 800.00
                                                Day 2                                                                          € 300.00       € 300.00        € 300.00        € 300.00
                                                Day 3                                                                          € 300.00       € 300.00        € 300.00        € 300.00
                                                Day 4 to include Potsdam - negotiate down to Euro 1000, if can.              € 1,300.00     € 1,300.00      € 1,300.00      € 1,300.00
             .                                  Optional Tour to Potsdam bus
             Tours
             Slide show and ArchTour            Day 1(Headsets Euro 625/day extra) - 2 architects - Euro 720                   € 985.00     € 1,345.00      € 1,345.00      € 1,345.00
                                                Day 1 - Slide Show - 20:00                                                     € 295.00       € 295.00        € 295.00        € 295.00
             Schinkel & Ticket B                Day 2(Headsets Euro 625/day extra) - 2 architects - Euro 200                   € 725.00       € 825.00        € 825.00        € 825.00
                                                Day 3(Headsets Euro 625/day extra) - 2 architects - Euro 1500                € 1,375.00     € 2,125.00      € 2,125.00      € 2,125.00




H:/1a61bf2e-2f6b-4dab-a450-e2939cdb1682.xls                                                                                                                                               7/31/2011
1a61bf2e-2f6b-4dab-a450-e2939cdb1682.xls7/31/2011




                                                                     Conference: Berlin - Its Past and Its Future
                                                                                                 1 - 4 May 2003
                                                  Day 4 (Headsets Euro 625/day extra) - 2 architects - Euro 1000                € 1,125.00      € 1,625.00      € 1,625.00      € 1,625.00
                                                  Optional Tour to Potsdam (Guides/Entries)                                       € 360.00        € 360.00        € 360.00        € 360.00
                                                  Day 3 Entries to Special Buildings and Roof Terrace                             € 480.00        € 640.00        € 800.00        € 960.00


             Restaurants                         Lunch paid for by Continuing Ed                                                     € 0.00          € 0.00          € 0.00          € 0.00
             Refugium                       1.05 Hall Rental - Refugium                                                         € 1,190.00      € 1,190.00      € 1,190.00      € 1,190.00
                                                 Drinks and Meal                                                    € 50.00     € 3,000.00      € 4,000.00      € 5,000.00      € 6,000.00
                                            2.05 Hall Rental - Swarzenraben                                                          € 0.00          € 0.00          € 0.00          € 0.00
                                                 Drinks and Meal                                                    € 20.00     € 1,200.00      € 1,600.00      € 2,000.00      € 2,400.00
                                            2.05 Hall Rental Dinner on your own                                                      € 0.00          € 0.00          € 0.00          € 0.00
                                                 Drinks and Meal                                                                     € 0.00          € 0.00          € 0.00          € 0.00
                                            3.05 Hall Rental - Kaefer                                                                € 0.00          € 0.00          € 0.00          € 0.00
                                                 Drinks and Meal                                                    € 42.00     € 2,520.00      € 3,360.00      € 4,200.00      € 5,040.00
                                            1.05 Hall Rental - Café Einstein                                                         € 0.00          € 0.00          € 0.00          € 0.00
                                                 Drinks and Meal                                                    € 57.00     € 3,420.00      € 4,560.00      € 5,700.00      € 6,840.00
                                            1.05 Hall Rental - Hilton Lunch Buffet                                                   € 0.00          € 0.00          € 0.00          € 0.00
                                                 Drinks and Meal                                                    € 31.00     € 1,860.00      € 2,480.00      € 3,100.00      € 3,720.00
             Bauhaus Archiv
             Design Awards                        Room Rental (Min.Donation) for entire building/exhibit areas/terrace            € 800.00        € 800.00        € 800.00        € 800.00
             (Find sponsor for reception)         Cocktail Reception - find caterer                               € 17.00       € 1,020.00      € 1,360.00      € 1,700.00      € 2,040.00
             Carrara?                             Room setup                                                                      € 200.00        € 200.00        € 200.00        € 200.00
             Others Expenses
                                                  Speaker Expenses - Additonal anticipated                         € 250.00     € 1,000.00      € 1,000.00      € 1,000.00      € 1,000.00
                                                                                             25 x
                                                  Speaker Fees (besides Ticket B)-lunches/dinners 50 =                          € 1,250.00      € 1,250.00      € 1,250.00      € 1,250.00
                                                  Accommodation                                                                   € 500.00        € 500.00        € 500.00        € 500.00
                                                  Program design + printing - Euro 6,50 per perso                                 € 390.00        € 520.00        € 650.00        € 780.00
                                                  Graphics/Badges/Signs/ Certificates / Frames / Flowers                        € 1,000.00      € 1,000.00      € 1,000.00      € 1,000.00

             Current Cost as of 22 April 2003                                                                                 € 31,422.50     € 38,242.50     € 43,352.50     € 48,462.50




             Worst case scenario - Do not receive additional potential sponsorship money in the amount of Euro 5,000.
             Still in budget, no matter how many people over 60 attend..




H:/1a61bf2e-2f6b-4dab-a450-e2939cdb1682.xls                                                                                                                                                   7/31/2011

				
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