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2006 Summit Report

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2006 Summit Report Powered By Docstoc
					                     Report
                       -
Kingston College Old Boys Association (KCOBA) –
         5th Worldwide Summit of Chapters
         Toronto, Canada – August 2006
Table of Contents

Day 1 – Thursday, August 3, 2006 ...................................................................................... 2
  Call to Order............................................................................................................................. 2
  Opening Remarks – Chair, 2005 Summit ................................................................................ 2
  Review and discussion of 2005 Summit Report ...................................................................... 4
  Selection of 2006 Chair............................................................................................................ 4
  Presentations ............................................................................................................................ 4
     Atlanta .................................................................................................................................. 4
     New York ............................................................................................................................. 5
     Florida .................................................................................................................................. 6
     Toronto ................................................................................................................................. 8
     Principal ............................................................................................................................... 8
     Kingston College Development Trust Fund ...................................................................... 13
Day 2 – Friday, August 4, 2006 ......................................................................................... 14
  Call to Order........................................................................................................................... 14
  Special Toronto Presentation – Professor Gervan Fearon ..................................................... 14
  Review of Strategic Plan ........................................................................................................ 15
  Assign Respective Topics from Strategic Plan – Breakout Session ...................................... 16
  Group discussion and adoption of Action Plan ...................................................................... 19
  Set timeline and location of next Summit .............................................................................. 19
  Adjournment .......................................................................................................................... 20
Acknowledgements ............................................................................................................ 20




KCOBA Summit V – 2006 Report                                                                                         Page 1 of 21
Day 1 – Thursday, August 3, 2006
Call to Order

The meeting was called to order by the host President, Lance Seymour on Thursday, August 3,
2006 at 9:30 AM. After the national anthems of Canada and Jamaica the gathering was led in
prayers by Pastor Robert Meikle followed by a minute of silence for our fallen brothers. Lance
welcomed all in attendance to the event and extended a special welcome to those visiting the
city. He mentioned that the timing was right and hoped that the visiting delegates and their
families would have an enjoyable time during their stay as the event coincided with the annual
Caribana cultural festival. Audley Hewitt (Florida) was singled out for special mention as he
elected to attend despite a last minute family emergency. Keith Bryan (Acting Principal),
Everton Barrett (Atlanta) and Robert Kelly (New York) were thanked for making the effort to
attend. Lance then acknowledged that Oscar Derby (Jamaica) and Winston Stewart (Atlanta)
were unable to attend due to unforeseen circumstances. Lance also reiterated the fact that
KCOBA was not attempting to run the School but rather assist the Administration to
implement their own vision, strategy and plan which is consistent with the theme of the
Summit.

Following is the list of those present at the start of the proceedings and their stated expectations
of the Summit:

Dale Keizs (Toronto) -                Agreement by all on how best to support the School.
Robert Kelly (New York) -             Establish 1 or 2 short term goals that can be delivered to
                                      demonstrate the relevance of the Summit.
Audley Hewitt (Florida) -             Continue to build friendships and influence others.
Keith Bryan (Principal) -             Review strategic plan and arrive at priority areas.
Cedric Lazarus (Toronto) -            KCOBA will speak with one voice as a result of the
                                      Summit.
Everton Barrett (Atlanta) -           Better preparation to execute the agreed plan.
Clive Golding (Toronto) -             Better communication between stakeholders as a result of
                                      the Summit.
Lawrence Prendergast (Toronto) -      Achieve agreement on the actions necessary to execute
                                      the plan.
Eddie Patterson (Toronto) -           Better preparation to implement agreement reached at the
                                      Summit.
Norman Wallace (Toronto) -            Closer bond among the Chapters and speak as one voice.
Wayne Stephens (Toronto) -            Achieve a meeting of the minds.
Richard Grant (Jamaica) -             Bridge the gap between the School Administration and
                                      KCOBA.

Opening Remarks – Chair, 2005 Summit



KCOBA Summit V – 2006 Report                                                     Page 2 of 21
Everton Barrett, President, KCOBA (GA), deputized for the 2005 Chair, Winston Stewart who
was unavoidably absent. Everton mentioned that the goal of the 2005 Summit in Atlanta,
Georgia was to get all the stakeholders to coalesce around 2 or 3 items that could be
accomplished within the next 12 months. He singled out the following:

1. Social Services Building at the Melbourne Campus.

   The unfinished Social Services Building at the Melbourne Campus was considered an eye
   sore and every effort should be made to complete the construction. Everton lamented the
   fact that although agreed to and committed by all including the Chairman, KC Board the
   project had not moved forward a year later.

2. Establish a proper library at North Street.

   There is no functioning library at the North Street Campus which is inconceivable for a
   prominent high school such as Kingston College. Participants at the 2005 Summit agreed
   that funds should be acquired including securing loans to finance this project. Again no
   tangible progress achieved a year later.

Everton concluded by saying that in his opinion the fact that the overseas chapters are not
present “on the ground” in Jamaica is the primary reason why these plans are not executed. He
felt that the matter of the lack of execution of plans agreed to by KCOBA will have to be
addressed at the current Summit.

In response to Everton Barrett’s address Audley Hewitt produced a letter from the Chairman,
KC Board indicating a commitment to raise 50% of the total cost of the Social Services
Building project. Audley then stated that all the funds were acquired mainly through his efforts.
He then acknowledged the contribution from Atlanta and the Trust Fund as well as emphasized
that the KC Board did not deliver on their commitment as promised. Audley proceeded to
comment on the lack of execution and felt that there was little he could do in this regard as he
is not a builder and is not present in Jamaica to address this aspect of the project. The
expectation was that Churchill Neita would have been able to oversee the project but may have
otherwise been engaged due to a heavy workload related to his legal practice. Audley then
suggested that KCOBA should hire a local project coordinator to handle this aspect of projects
initiated by KCOBA. He also recommended that this position be responsible for a fund raising
campaign aimed at getting 2000 KC old boys around the world to contribute US $100 per year
for the next five years towards the building restoration project. In addition Audley suggested
that the KC students could become involve in the fundraising effort by collecting JA $20 bills
which are the hard currency equivalent of coins that individuals tend to simply store in their
homes. He further suggested that Toronto contribute US $10,000, Atlanta raise US $15,000,
Jamaica US $25,000 in addition to the expected US $50,000 each from New York and Florida.

Keith Bryan commenting on the Social Services Building project mentioned that the work is
due to start within the week as a contractor has been retained. He stated that the project should
be completed within three months.




KCOBA Summit V – 2006 Report                                                   Page 3 of 21
Cedric Lazarus added that the Social Services Building project was the initiative of three KC
teachers who eventually sought help from Churchill Neita. The project ultimately evolved into
a KCOBA deliverable due to the efforts of both Churchill and Audley. Cedric’s statements
sparked a series of discussions regarding the approach to be taken in the future with respect to
launching projects of this magnitude. It was decided that this matter would be addressed later
in the Summit.

Audley’s recommendation to establish a project coordinator received support from Alex
Francis and Robert Kelly as both commented that this position was necessary if future projects
are to be successfully executed. Robert did lament on the traditionally slow pace in moving
from ideas to action. Keith Bryan then responded by indicating that KCOBA already have an
office at the school that would be able to accommodate the project coordinator and this fact
would allow for the position to be put in place quickly.


Review and discussion of 2005 Summit Report

Everton Barrett had addressed two of the main decisions reached at Summit 2005 in his earlier
recap. The other commitment made at Summit 2005 was an agreement to repair all the broken
window glass. Keith Bryan confirmed that most of the windows had in fact been repaired.


Selection of 2006 Chair

On a motion by Cedric Lazarus and seconded by Everton Barrett the gathering decided that the
host president would continue as Chair of Summit V. The Agenda was then modified to
exclude presentations from KCOBA (Ja), KCDTF and the PTA as these entities were not
represented. The Agenda was then accepted as modified.


Presentations
Atlanta

President Everton Barrett thanked KCOBA (Toronto) for hosting the event and expressed
Atlanta’s support for the forum. He mentioned that the Atlanta Chapter operates on an annual
budget of US $11,000. The flagship event for the chapter is their annual banquet which will be
held on September 16, 2006. Everton then extended an invitation to all present to attend the
function.

Everton proposed that Atlanta and Toronto form a partnership to address the library situation at
the North Street Campus. He went on to confirm that Atlanta had purchased computer software
to be used in the administration of the library.

Everton expressed concerns about the effectiveness of the Trust Fund and lamented the fact
that only New York was making regularly contributions among all the Chapters. He went on to


KCOBA Summit V – 2006 Report                                                  Page 4 of 21
suggest that there should be changes in the mandate of the Trust Fund to allow the vehicle to be
more effectively meet the needs of the school.

Everton questioned why the strategic plan developed by the school was under review for more
than a year and had not yet been formally approved by the Board. He emphasized that Atlanta
would be quite vigilant in ensuring that all future projects are consistent with the stated plan.

At the conclusion of President Barrett’s presentation several discussions ensued around the
topics mentioned in his address. Cedric mentioned that any library plans should include the
facility at the Melbourne Campus as this is the first exposure to the school by the incoming
students. He went on to say that he is aware of parents who have removed their sons from KC
due to the fact the school did not have proper library facilities. Keith Bryan commented that the
Trust Fund disburses approximately JA $2 million annually from the development component
of the fund. He stated that this section of the fund is separate from the capital base and has
approximately JA $8 million available. Richard Grant then questioned the process used to
produce the strategic plan. The Chair pointed out that the plan already existed and the Summit
is about helping the school to implement their plan.


New York

President Robert Kelly began by indicating that it was a privilege for him to be in Toronto
attending the event. He continued by stating that the New York Chapter had entered a period of
transition as new leadership was in place. He further commented that he wishes for a more
vibrant association and that younger old boys are being pursued. Robert stressed that in his
opinion there was not an adequate commitment being made to Kingston College. He saw a
need for a redoubling of the effort to contribute more to the Trust Fund as this was the vehicle
to ensure the long term survival of the school.

 Robert then turned to the question of the Summit and stated that all future such gathering
should be held at the school. He felt that having lunch at the dining hall at the school would be
most appropriate. He then challenged all Chapters to raise US $2,500 in time for the next
Summit which would then be presented to the school administration at the event.

Robert singled out the condition of the playing field, the chapel and Hardie House for special
mention. He made reference to the high water bill incurred to maintain the field and felt that
the idea of sinking a well for this purpose should be revived and pursued as a matter of
urgency. Regarding the chapel, Robert suggested that the current state of the building and the
surroundings required attention and should be addressed as a formal project. Commenting on
Hardie House, Robert stated that he had no preference as to how the situation would be
rectified in terms of restoration or replacement. He stressed that action had to be taken. Robert
concluded by commenting on the matter of replacing blackboards with whiteboards by
suggesting that it appeared to merit consideration.

In the ensuing discussions, Audley suggested that a brick buying campaign be launched to raise
the necessary funds to restore Hardie House.


KCOBA Summit V – 2006 Report                                                   Page 5 of 21
Everton commented on the matter of the replacement of blackboards by stating that he was
aware that some teachers were not pleased with the use of blackboards because of the chalk
dust situation. He expressed an interest in the view of the Administration. Keith Bryan
responded by saying that the administration had no objections to replacing blackboards with
whiteboards but had concerns regarding the ongoing costs of the required markers. Cedric
continued the discussion by relating the approach used in a few classes at the Melbourne
Campus. He stated that the boards installed were half black and half white which allowed for
the teacher to continue writing if markers were unavailable. Lance made reference to the e-mail
from KC old boy Dennis Smith which started the debate. Lance went on to suggest that
replacement of the blackboards should be adopted by KCOBA as a formal project. Patrick
questioned the approach to be used to reach conclusions on regarding the various suggestions.
Lance explained that there were no constraints placed on the Chapters regarding the content of
their respective presentations. He further explained that any suggestions arising from these
presentations would be further discussed the following day either during the breakout sessions
or during the general session to discuss and reach conclusion on the priority items.

Eddie raised the issue of observing broken windows at the school during a visit a few years ago
and was told at the time that objects were being hurled at the windows from the street. He
wanted to know the current situation. Keith Bryan responded by informing the gathering that
the windows were repaired and are currently protected by mesh.

Douggie followed up on the point raised by Robert about ensuring that the Summit remains
relevant. He expressed hope that Summit V would be able to meet this objective. Douggie then
asked Robert to share with Toronto any successful approach that New York achieves in getting
more recent graduates of the school to become engaged in KCOBA (NY).


Florida

In his usual forthright style Audley Hewitt started by mentioning that KCOBA Chapters should
be using more KC old boys as guest speakers at their respective functions. He suggested that
there was no shortage of KC old boys who were highly qualified and experts in various fields.
He further stated that no funds are realized at these functions where external speakers are
invited and emphasized that at the very least KC old boys could be showcased. Audley
continued by mentioning that a KC old boy was employed in a senior position at Nike and
lamented the fact that we were not making use of such resources.

Audley then turned to his favourite topic pertaining to sport and stated that he had a problem
with the situation of the coaches at KC. The successful table tennis coach had left the school
for a similar assignment at Campion. The current cricket coach is being pursued by Munroe. In
both cases the competing schools are prepared to pay the coaches. Audley recommended that
KCOBA give serious consideration to supplementing the income of the coaches at KC, as in
most cases these dedicated individuals were actually incurring out of pocket expenses in order
to move their programs forward and help their charges.




KCOBA Summit V – 2006 Report                                                 Page 6 of 21
Audley continued by mentioning that he had received a list of required reading material from
the librarian at the Melbourne campus. He requested that KC old boys facilitate supplying the
requested books by individually purchasing items on the list and sending same to the librarian
as gifts. He felt that the personal touch of signing the books would be well received by the
students as it would highlight the fact that old boys care and are willing to help. Audley then
stated his commitment to purchase the first set of books to start the campaign.

The next topic was related to the relationship between the KCOBA fraternity and the Board.
Audley recommended that a group representing the fraternity meet with the board to clear any
perception that KCOBA is “trying to run the school”. He suggested that Everton and Robert
along with himself comprise the delegation along with others who may wish to participate. He
stated that it was important that the Board understands and acknowledge that KCOBA is
simply trying to assist.

Audley concluded by addressing the relationship between KCOBA and the Church. Audley felt
that current circumstances lend itself to a positive relationship between both groups. He
explained that he had a direct line to the Lord Bishop which could prove useful once KCOBA
had someone “on the ground” to handle the affairs of the fraternity.

Lance initiated the subsequent discussion by asking Audley to comment on the current state of
the Douglas Forrest Building project which he initiated sometime ago. Audley responded by
stating that he was turned off by the negative reaction to the project because a lot of focus was
given to the sports complex aspect of the project which generated controversy around the
question of priority. He then explained that the project actually comprised of two phases and
included additions to the Douglas Forrest Building to house a proper library and computer lab.
He further stated that he had discussions with New York regarding moving the project forward.
Robert then suggested that due to the scope of the project, New York and Florida may be best
suited to handle the effort while Atlanta and Toronto could contribute by picking up projects
that New York and Florida currently manage.




KCOBA Summit V – 2006 Report                                                  Page 7 of 21
Toronto

Vice President, Dr. Cedric Lazarus presented on behalf of the host Chapter. He mentioned that
the presentation would focus on an approach to fundraising as this was a critical area for all
Chapters.




          Kingston College Old Boys
             Association (Toronto)
                     Fundraising – A proposal

                 Presenter – Dr. Cedric Lazarus
                        Vice President




Note: Click on the above the view the full presentation


Principal

Mr. Keith Bryan, Acting Principal of Kingston College, thanked the host for inviting him to the
Summit. He extended special thanks to Robert for providing him with transportation from New
York and getting him to Toronto safely. The Principal then expressed his pleasure at being
present at the event.

The Principal continued by reminding the gathering that KC was founded 81 years ago with the
stated intention by the founder Bishop Percival Gibson to produce educated, christian young
men from all sectors of the society. The Bishop’s dream is still relevant today, according to the
Principal. He then stated that the approach may be different due to the changing society and
current norms.




KCOBA Summit V – 2006 Report                                                  Page 8 of 21
The Principal proceeded by stating that last year was a very trying one for the school. He
mentioned that he tries to lead by example and informed the gathering that he travels to
Kingston from his home in Clarendon each school day. This arrangement requires him to wake
at 2:30 AM and leave home by 4:30 AM which allows him to be at school by 6:45 AM. At
which point he is stationed at the gate to observe the activities.

The Principal then recounted that KC won one of the best Champs in recent years. He then
turned his attention to his tenure and mentioned that he has been at KC for over 40 years. He
observed that not everyone in the administration share a long term vision for the school and
primarily focus on current achievements. He lamented the fact that many parents refused to
send their sons to KC in the recent past. He demonstrated that the situation at the school was
greatly improved by making reference to a survey that listed KC as the top school in terms of
improvement shown by students. KC did not necessarily get the best students from the primary
stream but manage to get the most out of them. The Principal then shared statistics indicating
that 63.6 % of students at KC had passes in 5 or more subjects, 82% had passes in 2 or more
subjects and a 100 % had passes in at least 1 subject. KC was the only all boys school that had
over 60% of the students with passes in English which was better than a lot of all girls school.
KC also attained a 100% success rate at the advanced level for English. The school was clearly
making progress in the area of academics.

Commenting on the teaching staff, the Principal mentioned that the student to teacher ratio was
25 to 1. He believes the staff is doing a creditable job of teaching their charges and suggested
that the quality of the teachers at the school had improved over the years. There is an effort to
hire more male teachers due to the fact that it is an all boys school and it is felt that having
male teachers would have a positive impact on the students. The approach is to achieve a
reasonable balance. Teachers not performing as expected will be removed and a number of
these individuals will not be returning for the new school year.

On the matter of KC stakeholders, the Principal commented that the Church has a vital role to
play in the affairs of the school and believe that there has been some movement in this regard.
An attempt was made to have the Director of Anglican Church attend the Summit but he had a
prior commitment. The PTA is quite active and is contributing. The Principal then broached the
subject of the relationship with KCOBA and mentioned that there was a perception that the old
boys were interfering in the running of the school. He suggested that this was a fall out from
the “Cohen affair” which was never properly cleared up in his opinion. The Principal went on
to insist that he does not share this view and has no problems with the KCOBA fraternity. He
emphasized the fact that KCOBA was making an invaluable contribution to the school. He was
particularly pleased that the Sports Council has been reenacted and is playing a vital role and is
an example of old boys making positive contributions. He then expressed thanks to the
gathering for the support over the years.

The Principal then expressed pride in the resurgence of the choir which he stated was back to
being among the best in the Caribbean. He recalls the concert in December as one of the best
ever by the choir. The current situation is resulting in a greater number of boys now joining the
choir.




KCOBA Summit V – 2006 Report                                                   Page 9 of 21
Turning to the matter of coaches, the Principal questioned whether the time is now right for
coaches at the school to receive some form of remuneration. He cited the example of the search
for a new manning cup coach that included an interview with KC old boy and Calabar’s coach
David Hunt who it was revealed is paid in US currency by Calabar. All KC coaches are
voluntary.

The Principal then mentioned that the shipment sent by KCOBA (Toronto) was received and
thanked the Association for the computers and tools sent to the school for use by the
administration, computer lab and industrial arts department.

The Principal addressed the sixth form situation by stating that there was some concern about
the deportment of some of the students and their sense of duty. He felt that this was an area that
needed to be addressed despite the fact their grades are acceptable the leadership skills are
lacking. He assured the gathering that strict discipline will be maintained and that all students
will adhere to a proper dress code. The overall situation is being helped due to a greater
number of students from the prep schools, particularly Vaz Prep were now attending KC.
These students traditionally attend schools such as Campion.

On the matter of funding, the Principal expressed appreciation to the group of “younger” old
boys who recently assisted the football program with cash. He mentioned that the JA $4
million figure provided by the previous coach had been significantly reduced. Despite the
funding constraints the sports teams have generally performed well. A number of track athletes
represent Jamaica at varying levels. Two or three years ago the utility bills was approximately
JA $1 million. Currently, the utility bills total about JA $9 million. The Ministry of Education
provides funding JA $72.6 million which is used entirely to pay the teachers, administrative
and ancillary staff. The school is responsible for all other operating expenses. The cost to
attend the school is JA $16,500 of which the parents must contribute $12,500. Some parents
refuse to pay resulting in a short fall each year. The total budget for the school is approximately
JA $160 million. Without the contribution of old boys the school would not be able to meet its’
obligation. The shortfall is about JA $25 million each year.

The Principal and the Bursar were summoned by the Ministry of Education to explain the sorry
state of the finances. KC was not remitting statutory deductions or income tax to the
Government. The statutory deductions are now current and the income tax obligations have
been greatly reduced. The Principal then recounted an incident where he overheard a young
prospective student on visiting the Melbourne Campus to participate in a labour day project
remarked, “A dis a KC, dis yah a dump”. The Principal then continued by saying that such
incidents have given him the impetus to address the problems with the physical plant. The
North Street campus was in a less than desirable state. The Douglas Forrest building was
refurbished including replacement of furniture. All buildings at the campus have been
repainted including the Chapel which needed attention. The administrative offices including
that of the Vice Principal have been refurbished. The Science lab was considered a disgrace
and the Ministry has been requested to provide some assistance which should be forth coming.

The Principal then continued by stating that the school had taken over the operations of the
canteen at the Melbourne campus. This operation is now generating profits of JA $2.2 million.



KCOBA Summit V – 2006 Report                                                  Page 10 of 21
The plan is to extend this approach to the canteen at North Street. A school with half the
population of KC is generating JA $10 million profit from their canteen operations. KC should
accrue similar numbers. Funding has also been requested from the Ministry to erect three
additional classrooms at the Melbourne campus. A project to equip the Melbourne campus with
a library was not started due to tardiness by the administration.

The Douglas Forrest building at North Street was intended to have three floors with the ground
housing a library, the second floor housing offices and a computer lab with the top floor
accommodating class rooms for the sixth form. The Principal expressed hope that this project
will commence within the next two years, He suggested that the recommendation that Florida
and New York concentrate on these larger projects while Atlanta and Toronto handle activities
dealing with the daily operations be given serious consideration.

The computer lab at Melbourne needs to be expanded as the space is available. Information
Technology is increasingly important as it offers the opportunity for students who do not intend
to pursue tertiary level education to receive certification in this discipline and greatly improve
their prospects.

The Principal then mentioned that the school has been approached by the ICC to use the North
Street campus as a helicopter landing area during the world cup. It is hoped that a deal will be
concluded soon resulting in the school receiving around US $250,000.

On the matter of the Sports Complex it was emphasized that KC owns approximately three
quarters of the land on Lissant Road. This will allow for adequate parking facilities. The
Principal also mentioned that one of the owners of an adjoining property has approached the
school with a view to donating the land to the school. It is expected that the Board will move to
complete the acquisition. Continuing on the sports theme, the Principal commented that KC
had recently entered a team in the new sport of taekwondo and are already champions.

The Principal then touched on a personal note by stating that Hardie House as a special
meaning to him. He recounted many days by the lignum vitae tree chatting with the students or
simply standing by eavesdropping on their conversations. He stated that it should be restored as
a historic museum to serve as an inspiration to students particularly the first timers.

The Principal also stated his desire for the school to acquire a bus. The cost is approximately
US $91,000. He then concluded by stating that he had requested funds from the Ministry to
hire a plan manager to supervise the ancillary staff and take care of the plant a task now being
performed by the Principal.

After a prolonged round of applause a question and answer period followed the presentation.
Cedric started by commenting that he had attended all Summits with the exception of Atlanta
and it was the first time he had heard such a comprehensive presentation about the state of the
school and the direction of the administration. Douglas concurred with Cedric’s sentiments and
remarked that he was duly impressed. Alex asked if it was possible for the school budget to be
shared with the fraternity to which the Principal responded in the affirmative. Sam suggested
that solid leadership demonstrated by the administration would energize the fraternity to do



KCOBA Summit V – 2006 Report                                                  Page 11 of 21
more for the school. Everton then mentioned that it was important that the information
presented be shared widely to which Lance responded that it was recorded and will be included
in the report. Audley commented on the significance of the land owned by the school.




KCOBA Summit V – 2006 Report                                              Page 12 of 21
Kingston College Development Trust Fund

The following presentation is included for completeness but was not received in time for
review at the Summit:




               Kingston College
            Development Trust Fund


                    Prepared by: Lt Col Oscar Derby, MBA, JP
                                 Director KCDTF




Note: Click on the above to view the full presentation.




KCOBA Summit V – 2006 Report                                               Page 13 of 21
Day 2 – Friday, August 4, 2006
Call to Order

The meeting was called to order by the host President, Lance Seymour on Friday, August 4,
2006 at 9:30 AM. KC Old Boy, Reverend Clive Belnavis led the group in prayers. Lance then
introduced Professor Gervan Fearon of York University an invited him to present his topic to
the gathering.

Special Toronto Presentation – Professor Gervan Fearon




      Education and Economic Development:
      A Framework for Analysis and
      Development


                          Presentation to Kingston College
                                  August 4, 2006
                               By Dr. Gervan Fearon
                          York University, Toronto, Ontario




Note: Click on the above the view the full presentation.




KCOBA Summit V – 2006 Report                                              Page 14 of 21
Review of Strategic Plan

The Principal, Keith Bryan facilitated an overview of the Strategic Plan commissioned by the
School Administration and completed for at least a year prior to Board review.




KCOBA Summit V – 2006 Report                                               Page 15 of 21
Assign Respective Topics from Strategic Plan – Breakout Session

KC old boy Kwasi Kafele (formerly Paul Burke), facilitated the breakout sessions and
presented the approach to the planning exercise.




                KCOB Summit of Chapters
                Strategic Planning Support
                Exercise
                                 A Basic Roadmap

                                    Kwasi Kafele

                                August 3- 6, 2006

Note: Click on the above to view the full presentation.

The three priority areas selected from the strategic plan were as follows:

   Student Development
   Staff Development
   Infrastructure

Kwasi then asked the gathering to identify current projects and the responsible chapter that are
addressing these priority areas. The results are listed below:

Student Development

   Support for the Cadet Corps – New York, Toronto
   Supply school ties – New York
   Prizes and Awards – New York, Toronto
   Assistance and accommodations for Penns Relays – New York
   Funding for school challenge quiz team – Atlanta


KCOBA Summit V – 2006 Report                                                 Page 16 of 21
   Breakfast program – New York
   Medical help to student – New York, Toronto
   Sports equipment – Florida

Staff Development

   Appreciation social function – Jamaica
   Recognition (honourees) at awards functions – All chapters
   Support to George Thompson
   Support to “Youngster” Goldsmith

Infrastructure

   Main gate at Melbourne – Florida
   Industrial Arts Building – Florida
   Multi-purpose building at Melbourne – Atlanta
   Science Lab – Florida
   Computer Lab – Toronto
   Contribution to the Trust Fund – New York, Toronto, Atlanta

Three groups were randomly selected from the Summit participants to participate in the
breakout sessions with the aim of brainstorming ideas and propose activities/projects to address
each of the three target areas. Following are the recommendations for each area:

Student Development

Suggestion #1                 Expand welfare programs
Recommended Activities:       Increase funding
                              Provide vitamin supplements
                              Provide a lunch program
Expected Impact:              Improved academic performance
Impact Measures:              Number of students assisted
                              % increase in grades
Lead:                         Toronto, New York
Timeline:                     January 2007

Suggestion #2                 Extra curricular
Recommended Activities:       Provide chess clocks, chess boards
                              Increase support to the Cadet Corps (funds, uniforms,
                              instruments)
Expected Impact:              Improved academic performance
Impact Measures:              Number of students assisted
                              % increase in grades
Lead:                         Toronto, New York
Timeline:                     January 2007



KCOBA Summit V – 2006 Report                                                Page 17 of 21
Staff Development

Suggestion #1             Recognition
Recommended Activities:   Establish 2 teacher of the year awards
Expected Impact:          Retention
                          A more positive attitude
                          Improvement in student performance
Impact Measures:          % increase in student grades
Accountability:           School to establish criteria
                          Inform chapters of nominees/recipients
Lead:                     All Chapters
Timeline:                 End of next school year

Suggestion #2             Professional Development
Recommended Activities:   Sponsor 2 professors to conduct professional development
                          training sessions.
Expected Impact:          Teacher satisfaction
                          Improvement in student performance
Impact Measures:          % increase in student grades
Accountability:           School to provide progress report
Lead:                     Toronto, New York
Timeline:                 January 2007

Infrastructure

Suggestion #1             Hardie House reconstruction
Recommended Activities:   Establish a “buy a brick” campaign to raise the necessary funds –
                          individuals, corporations
Expected Impact:          Replacement of current “eye sore”
                          Pride – Historic museum
Impact Measures:
Lead:                     New York, Florida, Atlanta
Timeline:                 December 2007

Suggestion #2             Sink a well at North Street Campus
Recommended Activities:   Obtain cost estimate
                          Seek funding
Expected Impact:          Cost savings – reduced water bill
                          Revenue source – properly maintained field may be rented
                          Beautification
Impact Measures:          Actual reduction of water bill
                          Amount of revenue earned
Lead:                     New York, Florida, Atlanta, Toronto
Timeline:                 2008




KCOBA Summit V – 2006 Report                                           Page 18 of 21
Group discussion and adoption of Action Plan

At the conclusion of the breakout sessions, the participants reconvened to discuss the various
proposals and decide as a group which items would be adopted as part of the proposed action
plan. The results are as follows:


Quick Hits (Short Term)

      US $100 and CAD $125 collected and given to the Acting Principal to purchase local
       books for the library at the Melbourne Campus based on a list provided by the librarian.

      Pay salary to present cricket coach in the amount of US $300.00 per month effective
       August 1. KCOBA (N.Y) to issue cheque. All other North American chapters to send
       their contribution to N.Y.

      KCOBAs to hire executive director to run an Alumni Affairs Office with a salary of
       US $500.00 per month, the shared responsibility of all North American chapters.
       KCOBA (Toronto) to develop job description and get approval from all by October
       2006. Implementation in January 2007.

      Support expanded breakfast program at Melbourne to include lunch and initiate support
       for a parallel program at North Street. All North American chapters committed as of
       Sept 2006. Cost estimated to be US $300 per month.

Mid and Long Term

      Hardie House restoration funded in part by use of a “buy a brick” campaign. Lead –
       Atlanta, Florida, N.Y. Implementation December, 2007.

      Well installation by 2008. Lead - Florida, N.Y. Toronto ( Toronto to provide cost
       estimate by end of August 2006).

      Teacher recognition program: Implementation end of next school year. Lead – All
       Chapters.

      Staff development: Conducting professional development sessions. Lead – N.Y.,
       Toronto. Progress report by January 2007


Set timeline and location of next Summit

It was decided that the next Summit will be held in the summer of 2007 in Jamaica. New York
will sponsor the event if the local Chapter is unable to host the gathering.




KCOBA Summit V – 2006 Report                                                Page 19 of 21
Adjournment

After brief closing remarks from the representatives of the respective Chapters the Summit
adjourned on a high note following a resounding rendition of “FORTIS” by the participants.

Acknowledgements

   Event main sponsor - Jamaica National International Money Transfer
   Event sponsor – Sydney Island Restaurant
   Individual sponsors – Douglas MacDonald, Eddie Patterson, Lance Seymour
   Speakers – Reverend Clive Belnavis, Professor Gervan Fearon, Kwasi Kafele, Reverend
    Robert Meikle
   Volunteers – Sam Dunkley, Clive Golding, Alex Francis, Ruddy Hart, Dale Keizs, Cedric
    Lazarus, Douglas MacDonald, Frederick McIntosh, Eddie Patterson, Lawrence
    Prendergast, Norman Wallace




KCOBA Summit V – 2006 Report                                              Page 20 of 21

				
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