2005-2006 - PDF by liuqingyan

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									302026                2005-2006 Budget

Outing Club
Section I - Club Officers
Name                        E-mail                      Title                         Class Year
Andrew Schaubhut            schaua@rpi.edu              Cairn Editor                  Junior

David Hubelbank             hubeld@rpi.edu              First Aid Chair               Senior

Jeffrey Cain                cainj@rpi.edu               Vice President                Sophomore

Jeffrey Moss                mossj@rpi.edu               Rock Climbing Chair           Junior

Jennifer Zuba               zubaj@rpi.edu               Cairn Editor                  Graduate

John Lembke                 lembkj@rpi.edu              Pit Chair                     Senior

Kenneth Nowak               nowakk@rpi.edu              Canoeing Chair                Senior

Michael Chu                 chum2@rpi.edu               Pit Chair                     Graduate

Michael-John Torres         torrem2@rpi.edu             Secretary                     Junior

Nathan Korey                koreyn@rpi.edu              Mountain Biking               Junior

Scott Dugas                 dugass@rpi.edu              Treasurer                     Junior

Scott Youmans               youmas@rpi.edu              Member at Large               Sophomore

Stephen Bornhoft            bornhs@rpi.edu              President                     Junior

Section II - Membership History
                       FY                     FY                       2006 Actual             2006 Forecast
Undergrad                                                              0                       170

Graduate                                                               0                       24

Waived                                                                 0                       2

Fac/Staff                                                              0                       2

Non-RPI                                                                0                       15

Total                  0                      0                        0                       213

Section III - Club Purpose
To further outing activities among the students at RPI by:

A) Organizing and conducting hiking, camping, kayaking, canoeing, skiing, mountaineering, ice climbing,
rock climbing, snowshoeing, cave exploring, rafting, mountain biking, and other similar trips.

B) Creating school interest in the principles of conservation of natural resources.

C) Instructing its members in first aid, correct outdoor procedures, and forest fire prevention.



In general, to do all things necessary and proper to carry out the above purposes, with proper concern for
safety, subject to such limitations as may be provided by law or Rensselaer Union.


Section IV - Current Club Activities
Activities Fair:

We participate in the fall activity fair events by rapppelling off of the bleachers inside the field house and
distributing information about our club.



Club Led Trips:

Trips go out every weekend and even during the week. These trips range in difficulty from beginner to
expert, allowing people of all levels of experience to participate. Interest in kayaking and rafting has been
growing, encouraged by twice weekly pool sessions for kayaking practice. Hiking, ice climbing, and winter
mountaineering continue to have strong interest with trips going out most weekends. Interest in the Friday
night caving trips, cross-country skiiing trips, and local climbing trips continues to be strong. Before the
climbing wall on campus was shut down, it was used extensively by club members throughout the year.
Mountain biking is an activity which was recently added to our club. It has always been a popular activity
with club members, with unofficial trips going out weekly.



Club Led Weekend and Extended Tips:

Our annual Fall Lake George trip (an Intercollegiate Outing Club Association event sponsored by the
ROC) is always a popular event with total attendance of over 212 this year, 60 of which were RPI
students. Club led weekend camping trips have been frequent, combining other club sponsored activities
with the excitement and convenience of camping.


Section V - Goals and Programs for FY2006
Goal A: Maintain club membership, provide for the normal operation of the club, and encourage
participation and provide activities.

         Program 1: General Supplies for Club Operations

         Program 2: Travel Expenses

         Program 3: Spring Banquet

Goal B: Sponsor the Fall Lake George weekend and club social events.

         Program 1: Fall Lake George

Goal C: Sponsor local offerings of First Aid and Rescue Courses

         Program 1: Whitewater Rescue Class

         Program 2: SOLO Wilderness First Aid Course
         Program 3: Advanced Rock Climbing and Rescue Clinic

Goal D: Replace worn out equipment, repair damaged equipment, and acquire new equipment to allow
safe participation in club activities.

         Program 1: Canoeing

         Program 2: Caving

         Program 3: Ice Climbing

         Program 4: Kayaking

         Program 5: Climbing Wall

         Program 6: Rock Climbing

         Program 7: Winter Mountaineering

         Program 8: Cross Country Skiing

         Program 9: Rafting

         Program 10: First Aid

         Program 11: Mountain Biking

Section VI - Realization of Goals and Programs
Goal A: Maintain club membership, provide for the normal operation of the club, and encourage
participation and provide activities.
Program 1: General Supplies for Club Operations
Every year, the club prints flyers to advertise and attract members. It also sends out mailings announcing
club meetings and major events. We also attract members by displaying our equipment room (commonly
referred to as the Pit) and all of our gear available for loan to members. In order to accurately track
hundreds of pieces of gear and the approximately 200 people per year that use it, the Pit requires basic
office supplies.



Another source of member acquisition is through our club newsletter, The Cairn, which is published
electronically and on paper several times throughout the year. It provides a forum to share trip
experiences and club news.
Line #          Description                                Quantity         Unit Price      Extended
                                                                                            Price
009             Cairn Disk Space                           1                $25.00          $25.00

009             Cairn Disk Space                           1                $25.00          $25.00
009             Cameras                                     2               $3.00            $6.00

009             Cameras                                     2               $3.00            $6.00
009             Equipment Room Office Maintenance           1               $60.00           $60.00

009             Equipment Room Office Maintenance           1               $60.00           $60.00
038             Equipment Room Photocopying                 500             $0.02            $10.00

038             Equipment Room Photocopying                 500             $0.02            $10.00
009             Equipment Room Suplies                      1               $32.00           $32.00

009             Equipment Room Suplies                      1               $32.00           $32.00
038             Photocopying                                1500            $0.02            $30.00

038             Photocopying                                1500            $0.02            $30.00
009             Picture Developement                        2               $3.00            $6.00

009             Picture Developement                        2               $3.00            $6.00
                                                                           Total Expense $169.00

                                                                                             $169.00
                                                                             Total Income $0.00

                                                                                             $0.00
                                                                            Total Subsidy $169.00

                                                                                             $169.00
Program 2: Travel Expenses
The restriction on Freshman having cars on campus has adversely affected the club's ability to lead trips.
In order to combat this problem, travel subsidies to offset parking and gas costs has been requested.



Many places that we routinely conduct trips to charge a small fee to participants for upkeep of the park
and insurance. Therefore, subsidies to minimize the cost for participants is requested.
Line #          Description                                 Quantity        Unit Price       Extended
                                                                                             Price
111             Park Fees                                   1               $200.00          $200.00

111             Park Fees                                   1               $200.00          $200.00
111             Parking and Gas Money                       4               $10.00           $40.00

111             Parking and Gas Money                       4               $10.00           $40.00
                                                                          Total Expense $240.00

                                                                                           $240.00
                                                                           Total Income $0.00

                                                                                           $0.00
                                                                           Total Subsidy $240.00

                                                                                           $240.00
Program 3: Spring Banquet
Each year, the club holds a spring banquet so that club members can get together one last time before
the summer begins.
Line #          Description                                Quantity        Unit Price      Extended
                                                                                           Price
114             Food For Spring Reception                  1               $100.00         $100.00

114             Food For Spring Reception                  1               $100.00         $100.00
                                                                          Total Expense $100.00

                                                                                           $100.00
                                                                           Total Income $0.00

                                                                                           $0.00
                                                                           Total Subsidy $100.00

                                                                                           $100.00
Goal B: Sponsor the Fall Lake George weekend and club social events.
Program 1: Fall Lake George
Every year, the club sponsors an Intercollegiate Outing Club Association (IOCA) event held on Turtle
Island in Lake George, New York. This trip is an RPI and IOCA tradition. It starts on a Friday when we
transport all the necessary food and gear to the island via powerboat and ends that Sunday when
everyone leaves. Because of the amount of gear and food that must be transported from RPI to Lake
George, a truck and 2 powerboats are rented. People take canoes or the powerboat to the island. The
powerboats also serve as a backup method of transportation in case of emergency.



Several traditions during the weekend are providing meals and the popular square dance on Saturday
night, which requires hiring Square Dance callers and transporting them and their equipment to and from
the island. This also requires the use of the powerboats.



Although Fall Lake George is a Large budget item, it should not be seen as an income or an expense
since the income is nearly equal to the expenses. Fall Lake George is not done as a fund-raiser, but
rather as a tradition which is almost 80 years old.




Line #          Description                           Quantity   Unit Price   Extended
                                                                              Price
111             Campsite Rental                       33         $42.00       $1,386.00

111             Campsite Rental                       33         $42.00       $1,386.00
111             Canoe Rental                          25         $50.00       $1,250.00

111             Canoe Rental                          25         $50.00       $1,250.00
RU0             Canoe Rental Fees                     50         $25.00       $1,250.00

RU0             Canoe Rental Fees                     50         $25.00       $1,250.00
RU0             Food                                  200        $10.00       $2,000.00

RU0             Food                                  200        $10.00       $2,000.00
114             Food for Fall Lake George             200        $10.00       $2,000.00

114             Food for Fall Lake George             200        $10.00       $2,000.00
111             Fuel                                  200        $2.00        $400.00

111             Fuel                                  200        $2.00        $400.00
RU0             IOCA Fees                             200        $23.00       $4,600.00

RU0             IOCA Fees                             200        $23.00       $4,600.00
111             Large Truck Rental (for 4 days)       4          $85.00       $340.00

111             Large Truck Rental (for 4 days)       4          $85.00       $340.00
006             Light Sticks                          100        $1.20        $120.00

006             Light Sticks                          100        $1.20        $120.00
009             Miscellaneous                         1          $200.00      $200.00

009             Miscellaneous                         1          $200.00      $200.00
038             Photocopying                          750        $0.02        $15.00

038             Photocopying                          750        $0.02        $15.00
022             Postage                               54         $1.00        $54.00

022             Postage                               54         $1.00        $54.00
111             Power Boat Rental                           2                $720.00          $1,440.00

111             Power Boat Rental                           2                $720.00          $1,440.00
047             Square Dance Band Caller                    1                $600.00          $600.00

047             Square Dance Band Caller                    1                $600.00          $600.00
                                                                            Total Expense $7,805.00

                                                                                              $7,805.00
                                                                             Total Income $7,850.00

                                                                                              $7,850.00
                                                                             Total Subsidy -$45.00

                                                                                              -$45.00
Goal C: Sponsor local offerings of First Aid and Rescue Courses
Program 1: Whitewater Rescue Class
The club has been very lucky through past years to have several capable leaders willing to teach
interested students the skills and safety necessary to enjoy whitewater kayaking. However, these leaders
need practice, proper equipment, and professional instruction to help ensure the safety of all participants.
To further these goals the club is requesting money to subsidize a beginner and an advanced rescue
course so that the entire monetary burden of these courses does not fall on those students already
volunteering their time to lead club kayaking trips. In return for the monetary assistance in taking these
courses, the participants are expected to lead similar rescue courses for those club leaders who were
unable to take the professional courses.
Line #          Description                                 Quantity         Unit Price       Extended
                                                                                              Price
RU0             Whitewater Clinic Fee                       2                $100.00          $200.00

RU0             Whitewater Clinic Fee                       2                $100.00          $200.00
006             Whitewater Rescue Clinic                    2                $400.00          $800.00

006             Whitewater Rescue Clinic                    2                $400.00          $800.00
                                                                            Total Expense $800.00

                                                                                              $800.00
                                                                             Total Income $200.00

                                                                                              $200.00
                                                                             Total Subsidy $600.00

                                                                                              $600.00
Program 2: SOLO Wilderness First Aid Course
Each year, the club sponsors a course in wilderness first aid called SOLO. It is an educational course that
teaches participants backcountry first aid for times when proffessional medical help is not immediately
available. The club requires completion of this course for Class A and B leaders and highly encourages it
for other leaders.
Line #          Description                                 Quantity        Unit Price      Extended
                                                                                            Price
047             SOLO Backcountry First Aid Course- (        15              $120.00         $1,800.00
                subsidy for 15 people)
047                                                         15              $120.00         $1,800.00
                SOLO Backcountry First Aid Course- (
                subsidy for 15 people)
RU0             SOLO Course Fees                            15              $60.00          $900.00

RU0             SOLO Course Fees                            15              $60.00          $900.00
                                                                           Total Expense $1,800.00

                                                                                            $1,800.00
                                                                            Total Income $900.00

                                                                                            $900.00
                                                                            Total Subsidy $900.00

                                                                                            $900.00
Program 3: Advanced Rock Climbing and Rescue Clinic
Recently, there has been a growing interest in rock climbing. The club has been lucky and has found
leaders in members with previous experience as well as in those who developed skills on our trips. Due to
this growing popularity, we have also begun to expand into more advanced rock climbing and
mountaineering. Consequently, we have found fewer and fewer members who have the technical skill
required to lead such trips. In the interest of safety, leadership and providing a variety of climbing
opportunities to our members, the club requests funds to subsidize an advanced climbing and rescue
class for several leaders.
Line #          Description                                 Quantity        Unit Price      Extended
                                                                                            Price
RU0             Fees for Course                             6               $75.00          $450.00

RU0             Fees for Course                             6               $75.00          $450.00
047             Rock Climbing and Rescue Course             6               $150.00         $900.00

047             Rock Climbing and Rescue Course             6               $150.00         $900.00
                                                                           Total Expense $900.00

                                                                                            $900.00
                                                                            Total Income $450.00
                                                                                           $450.00
                                                                           Total Subsidy $450.00

                                                                                           $450.00
Goal D: Replace worn out equipment, repair damaged equipment, and acquire new equipment to
allow safe participation in club activities.
Program 1: Canoeing
The Outing Club’s canoes are old, but functionally sound. However, many items that fall under the
canoeing budget must be replaced on a more regular basis primarily for safety reasons. Several of these
items are used for activities in addition to canoeing which exposes them to increased wear and tear. Life
vests and tie down straps are used for canoeing, kayaking and rafting. Paddles are used for canoeing
and rafting. The primary reason for retiring life vests is weakening due to increased use and UV rays from
the sun. Paddles and straps also need periodic replacement because they tend to break or get lost due to
frequent and strenuous use. Last, maintaining old canoes does require repairs such as a new seat from
time to time and other small fixes.
Line #          Description                                Quantity        Unit Price      Extended
                                                                                           Price
006             Canoe Paddles                              4               $25.00          $100.00

006             Canoe Paddles                              4               $25.00          $100.00
006             Canoe Replacement Seat                     1               $50.00          $50.00

006             Canoe Replacement Seat                     1               $50.00          $50.00
006             Life Vests                                 4               $50.00          $200.00

006             Life Vests                                 4               $50.00          $200.00
006             Misc Repair                                1               $30.00          $30.00

006             Misc Repair                                1               $30.00          $30.00
006             Tie Down Straps                            4               $6.00           $24.00

006             Tie Down Straps                            4               $6.00           $24.00
                                                                          Total Expense $404.00

                                                                                           $404.00
                                                                            Total Income $0.00

                                                                                           $0.00
                                                                           Total Subsidy $404.00

                                                                                           $404.00
Program 2: Caving
The caving program at RPI can be broken down into two categories: Horizontal caving, and vertical
caving. Horizontal caving gear is necessary for vertical caving as well, but not vice-versa.



Horizontal Caving:



Over the past two years, we have been slowly phasing out the use of carbide lamps and acquiring electric
LED headlamps as their replacement. The LED headlamps are bright, easy to maintain, and have a very
long battery life (over traditional headlamps); and hence are an ideal light source.



The $30 headlamps that we have bought over the last two years have not been holding up very well and
several have already become unrepairable. We still have 15 LED headlamps in working condition, but
would like to purchase higher quality LED lights from now on so that they will last longer. Beginner caving
trips often have up to 20 students on them, so we would like to increase our LED light inventory to 20
lamps; however because of the increased cost per light for higher quality headlamps, we are requesting 3
LED headlamps at $50 each to maintain (but not increase) the current inventory level throughout the next
year.



Helmets wear out over time, and many the helmets in our inventory are more than 15 years old. We have
been implementing a policy of replacing 3 helmets a year, so that the helmets in the worse condition can
be discarded, and hope to continue doing so this year. It should be noted that the old helmets we used to
get for $65 have been discontinued; a replacement helmet that is UIAA safety rated is now $79.



Due to the frequency of use, lamps and helmets need regular maintenance. Helmets and lamps normally
require items such as new buckles, straps, batteries, and light bulbs.



Vertical Caving:



Vertical caving is an equipment intensive sport, similar to SCUBA diving. When equipment is properly
maintained, it is a safe sport, however poorly maintained equipment can have dire consequences. The
overall condition of the vertical caving equipment is current good; only two items stand out to be in need
of replacement this coming year.



Ascenders are used to climb the rope via a cam-type system utilizing small teeth that grip the mantle of
the rope. The teeth on a few of the club ascenders are getting significantly worn and should be replaced
soon, otherwise they will not be able to grip the rope. Also it has been more than 3 years since new
caving rope has been purchased, and several of the existing ropes have begun to show enough wear that
they should be retired from use. To maintain the safety of the vertical caving equipment, we have added
to the budget money for the new caving rope as well as two new ascenders.
I'd also like to make a note that caving rope and ice climbing rope are not interchangable. Caving rope is
static (as little stretch as possible) whereas ice climbing rope is dynamic (as much stretch as possible)
and also dry (so water won't stick to it).




Line #          Description                                 Quantity        Unit Price      Extended
                                                                                            Price
006             Caving Helmets                              3               $79.00          $237.00

006             Caving Helmets                              3               $79.00          $237.00
006             Caving Rope                                 1               $175.00         $175.00

006             Caving Rope                                 1               $175.00         $175.00
006             Helmet Repair Parts                         1               $15.00          $15.00

006             Helmet Repair Parts                         1               $15.00          $15.00
006             Lamp (carbide/electric) repair and          1               $30.00          $30.00
                maintanence
006                                                         1               $30.00          $30.00
                Lamp (carbide/electric) repair and
                maintanence
006             LED Headlamps                               3               $50.00          $150.00

006             LED Headlamps                               3               $50.00          $150.00
006             Vertical Caving Setup                       1               $110.00         $110.00

006             Vertical Caving Setup                       1               $110.00         $110.00
                                                                           Total Expense $717.00

                                                                                            $717.00
                                                                             Total Income $0.00

                                                                                            $0.00
                                                                            Total Subsidy $717.00

                                                                                            $717.00
Program 3: Ice Climbing
Ice climbing has become a very popular activity among club members as an alternative to rock climbing.
Due to the extremity of the sport worn gear must be continualy retired to ensure the saftey of club
members. Thus, new gear must be purchased to maintain an adquate supply of gear.
The majority current boots are still in large sizes and while we were able to get two new women's size
boots this year we want to continue opening ice climbing to people with smaller feet, mostly women.



In addition, more technical crampons are needed. Although crampons can fit a varied boot sizes,
crampons made for smaller boots often cannot fit large boots due to the increase in boot width. Similar
problems occur for crampons that are made for large boots. Because of this cross-compatibility problem,
we are requesting more crampons this year than boots.



It is club policy to replace ice climbing rope every 5 years to ensure their safety and integrity. Dynamic
ropes are only rated for a certain number of severe falls, lose their ability to repel water over time, and get
worn from use. Since the rope is used by multiple club leaders, it is very hard to keep track of exactly how
many significant falls a club rope has had. Replacement every 5 years has been determined to be a
reasonable time frame to ensure that any rope that is taken on a club trip will be safe to use.
Line #          Description                                   Quantity         Unit Price       Extended
                                                                                                Price
006             Crampons                                      4                $175.00          $700.00

006             Crampons                                      3                $175.00          $525.00
006             Dry Rope                                      1                $175.00          $175.00

006             Dry Rope                                      1                $175.00          $175.00
006             Technical Boots                               2                $275.00          $550.00

006             Technical Boots                               2                $275.00          $550.00
                                                                              Total Expense $1,425.00

                                                                                                $1,250.00
                                                                               Total Income $0.00

                                                                                                $0.00
                                                                              Total Subsidy $1,425.00

                                                                                                $1,250.00
Program 4: Kayaking
Over the last several years the technology behind whitewater kayaking has undergone a revolution in
design and manufacturing. This revolution has led to dramatically increased safety for the paddlers due to
increased cockpit size, improved plastics, and reinforced rescue systems. To meet the growing interest in
whitewater kayaking and further the club’s goals of introducing students to new sports in a safe and
enjoyable manner, the club should maintain a fleet of 12 kayaks in good condition, offering up-to-date
safety features. Unfortunately, 3 of the clubs current kayaks date back almost a decade and offer sub-
optimal safety standards. This leaves only 9 boats that are up to current standards. Additionally, kayaks
typically have service lifetimes of approximately 6-8 years, which requires that 1-2 kayaks be retired each
year and replaced with current versions. To this end, the proposed budget includes 1 kayak, which will
replace 1 of the 3 outdated versions currently owned by the club, along with paddles, skirts, and airbags
to outfit them. Paddles and skirts undergo heavy use and typically have useful service lifetimes of only 3-
4 years, requiring that they be turned over at twice the rate of the club kayaks.



In addition to kayaks and their equipment, the student participants need properly maintained drysuits,
boots, gloves, and helmets. Drysuits in particular are fragile pieces that need to be repaired by the club
every other year and replaced after a few repairs. Boots, gloves, and helmets have service lifetimes of
several years, but need to be maintained in multiple sizes to allow all interested participants a chance to
enjoy kayaking. Keeping this cold weather gear properly supplied and maintained helps to ensure the
safety and comfort of the students.



Finally, the club has been very lucky through past years to have several capable leaders willing to teach
interested students the skills and safety necessary to enjoy whitewater kayaking. However, these leaders
need practice, proper equipment, and professional instruction to help ensure the safety of all participants.
To further these goals the club is requesting money to subsidize a beginner and an advanced rescue
course so that the entire monetary burden of these courses does not fall on those students already
volunteering their time to lead club kayaking trips. In return for the monetary assistance in taking these
courses, the participants are expected to lead similar rescue courses for those club leaders who were
unable to take the professional courses. To help these trained leaders be prepared to use their
knowledge, the club needs to maintain safety knives, safety saws, and generic safety equipment in good
condition. As these items absolutely MUST be relied upon if they are needed, they must be retired and
replaced with new items every 3-4 years to ensure that the safety of ever trip is maintained.



Making these additions will help to ensure that the kayaking trips of the Rensselaer Outing Club continue
to be safe and enjoyable for all of our participants.


Line #          Description                                  Quantity        Unit Price       Extended
                                                                                              Price
006             Airbags                                      2               $25.00           $50.00

006             Airbags                                      2               $25.00           $50.00
006             Drysuits                                     2               $280.00          $560.00

006             Drysuits                                     2               $280.00          $560.00
175             Kayak                                        1               $700.00          $700.00

175             Kayak                                        0               $700.00          $0.00
006             Misc Repair                                  1               $100.00          $100.00

006             Misc Repair                                  1               $100.00          $100.00
006             Neoprene Skirts                              2               $80.00           $160.00
006             Neoprene Skirts                              2                $80.00           $160.00
006             Nylon Skirts                                 1                $40.00           $40.00

006             Nylon Skirts                                 1                $40.00           $40.00
006             Paddles                                      2                $140.00          $280.00

006             Paddles                                      2                $140.00          $280.00
006             Paddling Booties                             2                $25.00           $50.00

006             Paddling Booties                             2                $25.00           $50.00
006             Paddling Gloves                              4                $25.00           $100.00

006             Paddling Gloves                              4                $25.00           $100.00
006             River Knives                                 1                $40.00           $40.00

006             River Knives                                 1                $40.00           $40.00
006             River Saws                                   1                $25.00           $25.00

006             River Saws                                   1                $25.00           $25.00
                                                                             Total Expense $2,105.00

                                                                                               $1,405.00
                                                                              Total Income $0.00

                                                                                               $0.00
                                                                             Total Subsidy $2,105.00

                                                                                               $1,405.00
Program 5: Climbing Wall
No items are requested this year for the climbing wall since the old wall is still closed and the new wall
has yet to be built.


Line #          Description                                  Quantity         Unit Price       Extended
                                                                                               Price
No line items are defined for this program.
Program 6: Rock Climbing
We have numerous ropes, but many of them are getting quite old. The club has a policy that the ropes
must be replaced after 5 years of use. Dynamic ropes have about a 5 year life, no matter what it's usage
has been. The ropes deteriorate over time and become unsafe. New ropes are a mandatory need for
climbing outside to continue.
We have few harnesses for people of a smaller build. We'd like to purchase some more to accomidate
everyone in our climbing adventures.



And of course shoes. Shoes are always getting worn through and ripped up. We have a ton of old ones
that are virtually unusable, so new shoes would benefit the club immensely
Line #          Description                                  Quantity         Unit Price       Extended
                                                                                               Price
001             Dynamic Climbing Rope                        2                $130.00          $260.00

001             Dynamic Climbing Rope                        2                $130.00          $260.00
006             Harness                                      2                $50.00           $100.00

006             Harness                                      2                $50.00           $100.00
006             Rock Climbing Shoes                          4                $100.00          $400.00

006             Rock Climbing Shoes                          4                $100.00          $400.00
                                                                             Total Expense $760.00

                                                                                               $760.00
                                                                              Total Income $0.00

                                                                                               $0.00
                                                                              Total Subsidy $760.00

                                                                                               $760.00
Program 7: Winter Mountaineering
The club is requesting new gear this year for a few different reasons. First off some of our winter gear has
taken a beating from extensive use and is well beyond repair. Many of our snow shoes and alpine axes
are anywhere between 10 and 20 years old. We would like to get new snow shoes, crampons, axes, and
a tent because there has been a dramatic improvement in technology during the past several years. New
materials have given a much greater life expectancy for new gear, along with greater reliability in the field.
Equipment that is less likely to make a trip problematic makes it safer for us to lead trips with beginners.
Improvements in the snow shoes and crampons have decreased the learning curve for beginners; we are
hoping that as we make it easier to teach new people, they will be more inclined to come on trips
requiring those types of equipment.

Some of the other gear we have asked for will help us extend the life of existing gear, replace worn out
equipment, or it has become a necessity. Bear canisters for example are now required by law for anyone
hiking in the Adirondacks, which is why we are requesting two this year so people may continue taking
mountaineering trips in the Adirondacks. We have also asked for money for a large roll of plastic, so we
will be able to cut out our own ground cloth. Ground cloth is laid on the ground below a tent so it is
protected from the ground, and also to prevent moisture from seeping into the tent. We are also asking for
sleeping bags this year in order to expand our ability to meet our member’s needs. Most of the bags
we currently have are for very cold temperatures, which aren’t suitable for the warmer months.


Line #          Description                                  Quantity        Unit Price       Extended
                                                                                              Price
006             4 Season Tent                                1               $400.00          $400.00

006             4 Season Tent                                1               $400.00          $400.00
006             Alpine Axes                                  2               $75.00           $150.00

006             Alpine Axes                                  2               $75.00           $150.00
006             Bear Canister                                2               $80.00           $160.00

006             Bear Canister                                2               $80.00           $160.00
006             Misc Repair                                  1               $50.00           $50.00

006             Misc Repair                                  1               $50.00           $50.00
006             Roll of Plastic to cut ground cloth          1               $25.00           $25.00

006             Roll of Plastic to cut ground cloth          1               $25.00           $25.00
006             Sleeping Bags                                2               $100.00          $200.00

006             Sleeping Bags                                2               $100.00          $200.00
006             Snow Shoes                                   3               $130.00          $390.00

006             Snow Shoes                                   3               $130.00          $390.00
006             Trekking Crampons                            2               $100.00          $200.00

006             Trekking Crampons                            2               $100.00          $200.00
                                                                            Total Expense $1,575.00

                                                                                              $1,575.00
                                                                              Total Income $0.00

                                                                                              $0.00
                                                                             Total Subsidy $1,575.00

                                                                                              $1,575.00
Program 8: Cross Country Skiing
We are requesting the regular style boots and bindings this year because many of our older skis, that are
still good functioning skis, have bindings with only a select amount of boots that match, a lot of which are
no longer warm enough to use and the rubber soles have worn out or begun to crack. These boots are
not suitable for cold weather temperatures and should be replaced. By replacing these with boots that
match the bindings on the majority of our skis we will be safer and able to utilize more of our equipment. It
is for this reason that buying new bindings to put on older skis, allowing us to use them with these style
boots, that are safer and that we have a wider selection in, will make skiing available to more of the club. I
would like to see the club have one style boot/ binding system so that all boots could be used on all pairs
of skis. Last year we requested telemark boots and bindings which are a lot more technical than regular
cross-country skiing equipment and therefore cost about twice as much, this will explain the differences in
pricing. Some of the bamboo poles we have are splintered and are a hazard to use, replacements will be
safer and last a long time. The new skis that we invested in this year, as well as our other skis, need to be
maintained, investing in wax and waxing supplies will increase the life of the skis. Telemark skiing has
also become more popular within the club and we are in need of telemark skis to match our new telemark
boots from this year.
Line #          Description                                  Quantity         Unit Price       Extended
                                                                                               Price
006             Boot Bindings                                3                $80.00           $240.00

006             Boot Bindings                                3                $80.00           $240.00
006             Ski Boots                                    2                $100.00          $200.00

006             Ski Boots                                    2                $100.00          $200.00
006             Ski Poles                                    2                $60.00           $120.00

006             Ski Poles                                    2                $60.00           $120.00
006             Telemark Skis                                1                $200.00          $200.00

006             Telemark Skis                                1                $200.00          $200.00
006             Wax & Wax Supplies                           1                $50.00           $50.00

006             Wax & Wax Supplies                           1                $50.00           $50.00
                                                                             Total Expense $810.00

                                                                                               $810.00
                                                                              Total Income $0.00

                                                                                               $0.00
                                                                              Total Subsidy $810.00

                                                                                               $810.00
Program 9: Rafting
Raft repair is necessary in order to keep our boats in adequate working condition. The throw bags are
saftey items used to pull people that have fallen overboard back into the raft. The current throw bags that
the club have are old, in poor shape, and should be replaced. Modern throw bags are not lighter and
easier to use, making them more useful in emergency situations. The wrap kit is also a safety item used
to get a stranded raft safetly to shore. The club does not have one of these yet.
Line #          Description                                  Quantity         Unit Price       Extended
                                                                                               Price
006              Misc Repairs                                  1                $50.00            $50.00

006              Misc Repairs                                  1                $50.00            $50.00
006              Raft Wrap Kit                                 1                $100.00           $100.00

006              Raft Wrap Kit                                 1                $100.00           $100.00
006              Throw Lines                                   3                $70.00            $210.00

006              Throw Lines                                   3                $70.00            $210.00
                                                                               Total Expense $360.00

                                                                                                  $360.00
                                                                                 Total Income $0.00

                                                                                                  $0.00
                                                                                Total Subsidy $360.00

                                                                                                  $360.00
Program 10: First Aid
First aid is a necessary component of all club trips. Every leader is required to bring a first aid kit on their
trip to ensure that they have the necessary equipment to treat any injuries or accidents that may occur.
Basic supplies must be replaced each year as they are used up. The club is also in the process of
standardizing its kits, which requires that extra supplies be kept on hand to ensure the safety of
participants on all trips.




Line #           Description                                   Quantity         Unit Price        Extended
                                                                                                  Price
009              Bandages                                      30               $1.00             $30.00

009              Bandages                                      30               $1.00             $30.00
009              medications (Tylenol, Ibuprofen, Aspirin)     3                $14.00            $42.00

009              medications (Tylenol, Ibuprofen, Aspirin)     3                $14.00            $42.00
009              Non-latex Gloves (Box)                        1                $15.00            $15.00

009              Non-latex Gloves (Box)                        1                $15.00            $15.00
                                                                               Total Expense $87.00

                                                                                                  $87.00
                                                                                 Total Income $0.00
                                                                                                 $0.00
                                                                               Total Subsidy $87.00

                                                                                                 $87.00
Program 11: Mountain Biking
Mountain Biking is in its first year as an official Outing Club activity, therefore the majority of the money
requested will not be needed in subsequent years.



In the fall season a number of mountain bike trips were lead and attended by a substantial number of club
members. This enthusiasm for mountain biking could be extended to outing club members without the
necessary means to pursue the sport, if the club were able to provide bikes and helmets. Many
international and non-local students interested in mountain biking are unable to ship their bikes without
excess of money and time. Many students are also unable to afford safe and functional mountain bikes
due to their limited budgets. By providing various sized bikes and helmets the Outing Club can offer equal
opportunities to all its members.



The Outing Club should be in possession of a complete bicycle repair tool kit so that members are able to
keep their bikes in safe, working order.



Misc Riding Essentials is comprised of necessary equipment that should be carried by trip leaders. This
includes a multi-tool for small repairs and a small pump and patch kit for fixing flats.
Line #           Description                                  Quantity          Unit Price       Extended
                                                                                                 Price
006              Helmets                                      4                 $50.00           $200.00

006              Helmets                                      4                 $50.00           $200.00
006              Misc Riding Essentials                       1                 $50.00           $50.00

006              Misc Riding Essentials                       1                 $50.00           $50.00
006              Mountain Bikes                               4                 $250.00          $1,000.00

006              Mountain Bikes                               0                 $250.00          $0.00
006              Tool Kit                                     1                 $150.00          $150.00

006              Tool Kit                                     1                 $150.00          $150.00
                                                                               Total Expense $1,400.00

                                                                                                 $400.00
                                                                                Total Income $0.00
                                                                                              $0.00
                                                                             Total Subsidy $1,400.00

                                                                                              $400.00

Section VII - Additional Income
Line #          Description                                  Quantity         Unit Price      Extended
                                                                                              Price
371             Dues- Non Students                           10               $48.00          $480.00

371             Dues- Non Students                           19               $48.00          $912.00
371             Dues- Students                               205              $32.00          $6,560.00

371             Dues- Students                               194              $32.00          $6,208.00
                                                                              Total Income $7,040.00

                                                                                              $7,120.00

Section VIII - Priorities
1) Goal A: Maintain club membership, provide for the normal operation of the club, and encourage
participation and provide activities.
Club operations are necessary in order for the Outing Club to maintain its membership and activities.
2) Goal D: Replace worn out equipment, repair damaged equipment, and acquire new equipment
to allow safe participation in club activities.
Many of our activities require technical gear which is quite expensive and hard to find. Thus, providing
equipment for activities is necessary in order to the club to function. Equipment becomes unsafe when it
becomes worn or damaged. It no longer is able to withstand the stresses and strains required from it and
must be replaced.
3) Goal B: Sponsor the Fall Lake George weekend and club social events.
Fall Lake George is an IOCA tradition that's been hosted by the ROC for almost 80 years. The weekend
is an opportunity for college students from all over the Northeast to come together in a mutual love of the
outdoors.
4) Goal C: Sponsor local offerings of First Aid and Rescue Courses
First aid and rescue courses are vital to the safe continuation of club sponsored activities. Many activities
are highly technical and advanced knowledge beyond basic first aid is necessary. River and Avalance
rescue courses teach indispensable skills that cannot be taught in a classroom, and thus are important to
ensuring the safety of participants.

Section IX - Club Inventory List
Description                                                  Qty.             Condition       Total Value
There are no items defined for this inventory.

Appendix
• In general, our trips are not limited by the number of competent leaders, but by the amount of
equipment we have. We turn people away routinely from trips because we just don’t have enough
gear for them.



• Many schools that RPI “competes†with have a full-time staff that run/manage their outing
clubs (Clarkson for one example). The ROC is primarily run and managed by students. We do not need
nor wish to have someone run the club for us, but we do need an adequate amount of quality equipment
to continue to service the RPI community and to grow.



• The ROC has been steadily growing over the past years and a new activity, mountain biking, was
added the year of 2004-2005. Despite the lack of actual biking equipment, we have continued to get
significant interest in this activity this year, and thus have included enough equipment to officially "start
up" this activity for the club next year. We would like to emphasize that most of the items requested in the
mountain biking section are one time only startup items, which will are needed for students interested in
mountain biking who are unable to bring their personal bikes to campus either because they live too far
away or because they do not own a mountain bike.



• The ROC has an online database of all the items in our inventory, however with over 2000 items, the
current method for entering inventory into the union web budget system is just not practical for us to use.
We would be happy to present a print out of the inventory list or to set up access to our online system so
that one can view our inventory (on a realtime basis!).

Expense Summary
Sub Description                                                                    Total
001 Office Supplies                                                                $260.00

                                                                                   $260.00
006 Non Capital Equipment                                                          $9,516.00

                                                                                   $8,341.00
009 Other Supplies                                                                 $416.00

                                                                                   $416.00
022 Postage                                                                        $54.00

                                                                                   $54.00
038 Copy Services                                                                  $55.00

                                                                                   $55.00
047 Other Services                                                                 $3,300.00

                                                                                   $3,300.00
111 Travel Domestic                       $5,056.00

                                          $5,056.00
114 Food Service (Travel)                 $2,100.00

                                          $2,100.00
175 Capital Equipment                     $700.00

                                          $0.00
                            Total Expense $21,457.00

                                          $19,582.00

Income Summary
Sub Description                           Total
371   Membership Dues                     $7,040.00

                                          $7,120.00
RU0 Income from programs                  $9,400.00

                                          $9,400.00
                             Total Income $16,440.00

                                          $16,520.00

Total Subsidy
Requested: $5,017.00

Approved: $3,062.00

								
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