PLEASE CLIP OUT THIS PORTION, ATTACH YOUR RETURN ADDRESS MAILING LABEL AT TOP,
AND THEN AFFIX THIS TO YOUR MAILING ENVELOPE AS AN ADDRESS LABEL – THANK YOU.
Name and Address of Bidder:
Bid for HEWLETT-PACKARD LASERJET
Dept. of GENERAL SERVICES
Opening Date APRIL 7 , 20 04
All bids must be received in the Office of the City Controller no later
than the prevailing date and time listed on the enclosed proposal.
PITTSBURGH, PA 15219-2468
414 GRANT STREET
OFFICE OF CITY CONTROLLER
NOTICE TO PROSPECTIVE BIDDER:
Enclosed is an invitation to bid on a proposal issued by the City of Pittsburgh, Department of General
Services, Purchasing Division. Please read all enclosed instructions and specifications carefully.
In order for your submission to be considered eligible, you must complete the following:
1. The proposal must be properly completed (in ink or typewriter);
2. Be signed by an authorized contracting agent of your company;
3. Be filed with the "City of Pittsburgh, Controller's Office, First Floor, City-County Building,
414 Grant Street, Pittsburgh, PA 15219", at the time indicated on the Proposal Cover Sheet;
4. Contain certain required paperwork. We have enclosed the following checklist to assist you in
your submission. Any forms that have been check-marked must be completed and returned
with your bid package or your bid may be rejected:
X Bid Envelope
X Notice To Prospective Bidder Letter
X Proposal Cover
Bid Bond (When required, bid bond for amount indicated on Proposal Cover must be
submitted with bid proposal. See paragraph 13, Articles of Agreement)
X Technical Specifications
X ARTICLES OF AGREEMENT (SIGNATURE SHEET MUST BE SIGNED AND
ATTESTED ON PAGE 15 )
X Vendor Questionnaire (If not submitting a bid)
MBE/WBE Solicitation and Commitment Form –(Must be signed and returned with bid)
X Affidavit Of Contractor
X Sweatshop Conditions
X Statement Of Affiliations
Prevailing Wage Rate Schedule
Bid and General Contract Conditions
The successful bidder may be required to provide a performance bond, or other acceptable security, as
indicated on the proposal sheet. Please refer to the proposal package for more information. If any of the
forms listed in the checklist are missing, please contact the Purchasing Division at (412) 255-2485.
Should you choose not to respond to our proposal, please complete the attached "Vendor Questionnaire"
and return it in the enclosed bid envelope. Your comments will enable us to improve our ability to serve
you. If you have any questions concerning this proposal or its requirements, please contact the
Purchasing Division at 412-255-2485. We look forward to doing business with you.
CITY OF PITTSBURGH
Department of General Services
“R” PROPOSAL FOR CITY OF PITTSBURGH CONTRACTS
Proposal # R-133-04 Opening Date APRIL 7, 2004
Bid Bond: NOT REQUIRED Performance Bond: NOT REQUIRED
If Proposal is Mailed or Electronic Mailed to You: If Proposal is Faxed to You:
THIS INQUIRY MUST BE DELIVERED TO THE THIS INQUIRY MUST BE TRANSMITTED BY
CITY CONTROLLER’S OFFICE BY 9:00 A.M. FACSIMILE TO THE DEPT. OF GENERAL
ON THE OPENING DATE LISTED ABOVE, SERVICES, PURCHASING DIVISION AT
To BE READ AT 10:00 A.M., E.S.T., IN THE (412) 255-2367 BY
DEPARTMENT OF GENERAL SERVICES ON THE OPENING DATE LISTED ABOVE.
PARTS/SUPPLIES/ACCESSORIES: HEWLETT-PACKARD LASERJET PRINTER, ETC.
FOR BALANCE OF 2004 THROUGH MARCH 31, 2005.
(SEE ATTACHED SPECIFICATION FOR ADDITIONAL DETAIL)
THIS CONTRACT NOT TO EXCEED $10,000.00
Please check the appropriate box:
Corporation Partnership Sole Proprietor Unincorporated
Include either Social Security or Federal Tax Identification Number: _____________________
Name of Firm: E-mail address
Print name of Signatory Authorizing Contract:
R-133-04 PAGE 2
DISCOUNT FROM PRICE LIST ON VARIOUS HEWLETT-PACKARD PARTS/SUPPLIES/
NAME/NUMBER OF PRICE LIST: _____________________________________________
EFFECTIVE DATE ON PRICE LIST: ____________________________________________
COLUMN USED FROM PRICE LIST: _____________________________________________
DISCOUNT FROM PRICE LIST: ________________________________________________%
1. BIDDERS PLEASE QUOTE A PERCENTAGE (%) DISCOUNT FROM THE PRICE LIST BID
TO REMAIN FIRM FOR THE LENGTH OF THE CONTRACT PERIOD.
2. ALL PRICES WITH DISCOUNTS APPLIED ARE TO INCLUDE INSIDE DELIVERY: FOB
DESTINATION, ANY CITY DEPARTMENT.
3. PRICE LIST DATE MUST BE PRIOR TO BID OPENING DATE AND NOT WITHIN 5 DAYS.
4. VARIETY AND AVAILABILITY OF MOST OFTEN ORDERED ITEMS MAY BE USED IN THE
EVALUATION OF THIS CONTRACT.
5. BID MUST INCLUDE ONE (1) COPY OF PRICE LIST BEING BID OR BID MAY BE
SUBJECT TO REJECTION. TWO (2) ADDITIONAL PRICE LISTS WILL BE REQUIRED UPON
6. DELIVERY REQUIREMENTS ARE TWO (2) DAYS FOR IN-STOCK ITEMS AND SEVEN (7)
DAYS FOR NON-STOCK ITEMS.
R-133-04 PAGE 3
THIS CONTRACT IS FOR PARTS/SUPPLIES ACCESSORIES: HEWLETT-PACKARD LASERJET
PRINTERS, ETC. AS INDICATED IN THE CATEGORY LISTED ON THE ATTACHED BID SHEET, AS
PARTS IN SUCH CATEORY IS SET OUT IN PERTINENT MANUFACTURER PARTS/PRICE LIST(S)
SUBMITTED WITH VENDOR BID(S) AND SUCH PARTS/PRICE LIST(S) MAY BE SUPPLEMENTED
BY THE MANUFACTURER THROUGHOUT THE TERM OF THIS CONTRACT. FOR PARTS,
MATERIALS AND SUPPLIES NOT CONTAINED IN PARTS/PRICE LIST(S) SUBMITTED ORIGINALLY
WITH THE BID, SUPPLEMENTAL PARTS. PRICE LIST(S) SHALL BE FURNISHED TO THE CITY OF
PITTSBURGH INDICATING APPLICABLE PRICE AND VENDOR SHALL BE PAID ACCORDING TO
APPLICABLE STIPULATED PERCENTAGE QUOTE IN BID.
SUPPLEMENTAL PRICE LIST(S) MUST FOLLOW THE LISTED CRITERIA:
1. PARTS ADDED BY SUPPLEMENTAL PARTS/PRICE LIST(S) SHALL NOT DUPLICATE PARTS
LISTED ON PARTS/PRICE LIST(S) PREVIOUSLY SUBMITTED.
2. SUPPLEMENTAL PRICE LIST(S) MUST BE SUBMITTED TO PURCHASING DIVISION FOR
APPROVAL PRIOR TO PURCHASE OF ITEMS LISTED.
3. PAYMENT FOR ANY PART LISTED ON APPLICABLE PRICE LIST(S) AT TIME OF BID OPENING
SHALL BE BASED UPON THE PRICE LIST(S) IN EFFECT AS OF THAT DATE.
4. THREE (3) COPIES OF SUPPLEMENTAL PRICE LIST(S) MUST BE SUBMITTED TO THE
DEPARTMENT OF GENERAL SERVICES, PURCHASING DIVISION FOR APPROVAL.
5. SUPPLEMENTAL PRICE LIST(S) SUBMITTED MUST BE THOSE STANDARD PRICES WHICH
ARE GENERALLY APPLICABLE TO THE COMPANY’S CUSTOMER.
6. SUPPLEMENTAL PARTS/PRICE LIST(S) SUBMITTED SHALL BE THOSE ONLY OF THE
MANUFACTURER PARTS. PRICE LIST(S) WHICH WERE ORIGINALLY SUBMITTED FOR
EACH SECTION OF THE BID.
THE CITY AGREES TO PAY FOR SUCH PARTS THE PRICE INDICATED ON THE PARTS/PRICE
LIST(S) SUBMITTED WITH THE BID AND FOR PARTS ADDED BY SUPPLEMENTAL PARTS/PRICE
LIST(S) THE PRICES INDICATED ON THE SUPPLEMENT EFFECTIVE AS OF THE DATE ON WHICH
THE PARTS WERE FIRST INCLUDED ON THE MANUFACTURER PARTS/PRICE LIST(S).
R-133-04 PAGE 4
GENERAL SPECIFICATION INFORMATION
1. COMPANY NAME: ____________________________________________________
CONTACT PERSON: ____________________________________________________
PHONE NUMBER: ____________________________________________________
EMERGENCY # ____________________________________________________
FAX #: ____________________________________________________
PAGER #: ____________________________________________________
E-MAIL ADDRESS: ____________________________________________________
2. THE BIDDER DOES HEREBY PROPOSE AND AGREE TO FURNISH ALL MATERIALS,
EQUIPMENT, TOOLS AND LABOR REQUIRED TO THE CITY OF PITTSBURGH, THE
CITY OF PITTSBURGH SCHOOL BOARD, ALL CITY AUTHORITIES AND
ALLEGHENY COUNTY AT THE PRICES QUOTED IN THIS PROPOSAL.
3. LIST PRICES FOR COMMODITIES SOLD TO THE CITY IN A DATABASE OR DISK
FORMAT, 3 ½” DISK OR CD-ROM.
4. QUESTIONS CONCERNING THIS PROPOSAL MAY BE FAXED OR E-MAILED TO
BERNIE KOMOROSKI, PURCHASING AGENT, NO LATER THAN FIVE (5) DAYS PRIOR
TO THE SCHEDULED BID OPENING DATE.
FAX (412) 255-2367 E-MAIL: firstname.lastname@example.org
4. PLEASE INDICATE WITH AN (X) HOW YOU WERE INFORMED OF THIS PROPOSAL:
POST GAZETTE ____________ CONSTRUCTION NEWS ____________
PGH COURIER ____________ PGH BUILDERS EXCHANGE ____________
DIRECT MAIL LETTER ____________ ACCU COPY ____________
CITY WEB SITE ____________ DODGE REPORT ____________
WORD OF MOUTH (PLEASE LIST) _________________________________
CITY POSTING OR OTHER AGENCIES (PLEASE LIST)_________________________________
OTHER PUBLICATION (PLEASE LIST) _________________________________
R-133-04 PAGE 5
It is the intent of this contract to provide the commodities as
described herein when needed by the departments. All
commodities must be delivered within the time frame
specified. Penalties for late delivery of goods will apply.
Maximum days lead time (days from placement of order by
the City to delivery of goods by the vendor) is * days.
Penalty for late delivery is 10% per cent of dollar value of the
items that are not delivered within the time frame specified.
Repeated incidents of late delivery will be construed as non-
compliance with the terms and conditions of this contract.
Default of contract will result in penalties of damages
Waiver of late delivery penalty may be authorized by the
Director of the Department of General Services upon receipt
of written documentation and explanation of extenuating
circumstances effecting delivery schedule. Waiver of late
delivery penalties is at the sole discretion of the Director of the
Department of General Services. *SEE SPECIFICATION
The maximum days for placement of order by the City to DELIVERY of goods
by the vendor is * days. *SEE SPECIFICATION #6
Penalty for late DELIVERY is 10 per cent (10%) of dollar value of the items
that are not delivered within the time specified.
The above prices are submitted in accordance with Advertisement, Instruction
and Proposal, which are a part hereof.
ARTICLES OF AGREEMENT
MADE AND ENTERED INTO, this day of
, 20 , by and between the City of
Pittsburgh, a municipal corporation of the Commonwealth of Pennsylvania
acting in this behalf through THE DIRECTOR OF THE DEPARTMENT
OF GENERAL SERVICES
THE DIRECTOR OF THE DEPARTMENT OF
of said City, having
been duly authorized thereto by Ordinance of Council of said City
incorporated in the Commonwealth/State of __________________
NOW, THEREFORE, THIS AGREEMENT WITNESSETH:
That the Contractor agrees, and by these presents does/do agree with the City
under the conditions set forth in a bond which is annexed hereto and made a
part hereof, to furnish all necessary materials, labor, plant, machinery and
appliances, and at its own risk and expense and to do such work and/or
perform such services, and/or furnish such materials required in connection
therewith as may be contemplated and described herein, the specifications
and such instructions as may be issued by the Director during the term of this
Contract, for the prices as shown on the attached proposal.
The City of Pittsburgh reserves the right, during the period while this contract is in force, to take
bids and award separate contracts for individual jobs where it may be in the best interest of the City
to do so, such determination to be made at the City’s sole discretion.
For the purpose of this Agreement, and any Exhibits attached hereto, the following terms, phrases,
and their derivations shall have the meanings given below unless the context clearly mandates a
different interpretation. Where the context so indicates, the present tense shall imply the future
tense, words in plural include the singular, and words in the singular include the plural. The word
"will" is always mandatory and not merely directory. The definitions are applicable regardless of
whether the term is capitalized.
1. DEFINITION OF DIRECTOR - It is agreed by the parties to this contract, that wherever
the word “Director” occurs in the contract, it will be considered as referring to the City.
1 REVISED 1/18/04
2. DEFINITION OF CITY - The City of Pittsburgh, a municipal corporation of the
Commonwealth of Pennsylvania.
3. DEFINITION OF CONTRACTOR - It is agreed by the parties hereto that wherever the
word “Contractor,” or the pronoun(s) in place thereof are used in this contract, they are to be
considered as referring to and meaning the contracting party or parties, or such party or parties
seeking to enter into a contract with the City of Pittsburgh, as the case may be, or the legal
representatives of such party or parties.
4. DEFINITION OF COUNCIL - Council of the City of Pittsburgh, Pennsylvania.
5. DEFINITION OF STANDARD FOR CONSTRUCTION - It is agreed by the parties to
this contract that wherever the words "Standard for Construction" or the pronouns in place thereof
are used in this contract, they are to be considered as referring to and reading "Part 3" of the
"Contract for Construction," of the Department of Public Works or the Department of Engineering
& Construction, as the case may be, as contained in a separate pamphlet and as revised to date of
advertisement of this contract.
6. COMPONENTS OF CONTRACT - The following documents are part of this contract
and supplement one another:
A. ADVERTISEMENT for proposals as published in newspapers of general
circulation (for contracts with an estimated value above $10,000.00);
B. PROPOSAL made by the prospective Contractor on the separate form provided by
C. Particular SPECIFICATIONS special to this contract (if applicable);
D. STANDARD(S) FOR CONSTRUCTION (if applicable);
E. ARTICLES OF AGREEMENT;
The contract shall become binding upon the formal acceptance of the prospective
Contractor’s bid by the City as evidenced by the City's execution of the Articles of
F. FINANCIAL SECURITIES executed by the prospective Contractor (if applicable);
G. The MBE/WBE SOLICITATION AND COMMITMENT FORM, (For B & C
contracts over $10,000);
H. AFFIDAVIT OF CONTRACTOR;
I. STATEMENT OF AFFILIATIONS;
J. SWEATSHOP CONDITIONS;
K. Y2K COMPLIANCE FORM.
The contract sets forth all the promises, agreements, conditions and understandings between City
and Contractor(s), and there shall be no promises, agreements, conditions, or understandings, either
oral or written, between them other than those that are set forth in the contract. Unless provided for
in the contract, no subsequent alteration, amendment, charge or addition to the contract shall be
binding upon City or Contractor(s), unless expressly agreed upon and reduced to writing by the
City to the Contractor(s).
2 REVISED 1/18/04
7. LENGTH OF AGREEMENT - It is agreed that this contract shall be in effect for the term
beginning on the date on which it is countersigned by the Controller of the City of Pittsburgh and
expiring on the _________day of ______________, 20 .
8. WHEN AND WHERE TO COMMENCE - The Contractor further agrees to
commence the work described or contemplated herein at such point(s), and at such time(s) as the
Director may request.
9. TIME OF BID OPENING - The separate and sealed bids or proposals will be received
upon the City's blank proposal forms at the Office of the City Controller, First Floor, City-County
Building, Pittsburgh, Pennsylvania, until the date and time stated in the advertisement for bids for
the above, and will be opened and read upon the same date, in the place and at the time designated
in said advertisement.
10. BLANK FORM OF PROPOSAL - All bids shall be made on the blank form of proposal
provided for that purpose, shall give the price of each item or service to be furnished, shall be
signed, in ink, by the prospective Contractors with the prospective Contractors business
address or addresses, and shall also contain the full name of all persons interested with the
prospective Contractors. In signing the proposal, the Contractor shall give the individual, as
well as the firm or corporate name. Copies of the printed form of proposal may be obtained
from the Purchasing Division of the Department of General Services, Room 502, City-County
Building, Pittsburgh, Pennsylvania. Please do not redesign the attached sheets of this proposal.
All should be returned as single sided sheets.
11. ALTERATIONS/CORRECTIONS. Any alteration, erasure, addition to or omission of
required information, change of the specifications or bidding schedule, is made at the risk of the
prospective contractor and may result in the rejection of the bid, unless such changes are authorized
by the specifications.
12. EXECUTION OF BIDS - Bids are to be executed, by the following persons:
I. CORPORATION - The President or Vice President, and one of the
Secretary, Treasurer, Assistant Secretary or Assistant Treasurer.
If a bid is executed by any other person, a power of attorney, a copy of the bylaws,
or a resolution of the Board of Directors documenting the authority of that person
to sign the bid must be accompanied by the bid. The power of attorney, bylaw, or
resolution must be certified by the Corporate Secretary as a true and correct copy,
still in force as of the date of the execution of the contract.
II. PARTNERSHIP - At least one (1) of the partners.
III. SOLE PROPRIETORSHIP - The individual owner.
IV. BUSINESS OPERATING UNDER A FICTITIOUS NAME - Entities operating a
business under a Fictitious Name must execute the contract in the name of the
entity trading and doing business as the Fictitious Name.
3 REVISED 1/18/04
13. FINANCIAL SECURITY FOR BIDS (BID BONDS) - Prospective Contractors on
contracts with a value of Two Hundred Thousand ($200,000) Dollars or more are required to file
with their proposals financial security equal to Ten to Fifty percent (10% - 50%) of the total bid.
This financial security shall be in the form of a bid bond, certified check or letter of credit. In order
to be acceptable as financial security, a bid bond must be issued by one or more surety companies
legally authorized to do business in Pennsylvania which retain as capital no less than the amount of
the issued bond and said bond must be in form approved by the City of Pittsburgh. If the bonding
company executes the bond through an attorney-in-fact, a Power of Attorney showing authority to
act must accompany the bond.
14. PERFORMANCE BOND - Financial security shall be further required to insure faithful
performance of the work provided for in the contract and to indemnify and save harmless the City
from all liens, charges, claims, demands, losses, costs and damages of every kind and nature,
whatsoever, except as is otherwise provided in said contract.
15. SERVICE CONTRACTS; REDUCTION IN PERFORMANCE SECURITY - In the
case of service contracts where the City holds certified checks or a letter of credit as security for
performance, the Director of the Department of General Services may approve reduction in the
amount of the security over the term of the contract; provided, however, that at no time shall the
amount of the security for performance be less than ten percent (10%) of the cost of the contract.
16. FINANCIAL SECURITY FOR PERFORMANCE AND LABOR AND MATERIAL
INDEMNITY - For public works contracts exceeding Five Thousand ($5,000.00) Dollars, the
successful Contractor shall furnish financial security equal to One Hundred Percent (100%) of the
contract amount conditioned upon the faithful performance of the contract. The successful
Contractor shall further provide financial security equal to One Hundred Percent (100%) of the
contract amount for the protection of claimants supplying labor or materials to either the prime
contractor or any subcontractor for work performed in furtherance of the contract. These financial
securities must be in forms acceptable to the city.
17. EXECUTION OF FINANCE SECURITY - Any financial security furnished shall be an
original, fully executed by both the prospective Contractor and the surety or sureties in ink and
shall be in a form acceptable to the City. Where the prospective Contractor is a corporation, the
security shall be signed by two officers of the corporation who have been duly authorized to do so
by appropriate action of the corporation, and the seal of the corporation shall be affixed. Where the
prospective Contractor is an individual or individuals, the security shall be signed by the individual
or individuals affixing the signature to the bid. Changes or additions to bid security or to the
signatures thereon may not be permitted after the opening of bids.
18. CONTENTS OF BID AND PERFORMANCE SECURITY -
A. The financial security submitted to the City must be the originally issued document,
signed in ink.
B. Both the name of the contractor and the name of the issuing financial institution
must appear on the financial security.
C. The name of the insured and the name of the contractor must be the same.
4 REVISED 1/18/04
D. The bid's title, contract number or description must appear in the financial security.
19. INSURANCE (SERVICE CONTRACTS ONLY) - For all contracts in which insurance is
required, a certificate evidencing the following minimum insurance must be provided when award
is made, unless otherwise specified:
A. GENERAL LIABILITY Single limit of Bodily Injury and Property Damage
Combined: $500,000.00 each occurrence. $1,000,000.00 aggregate.
B. CITY OF PITTSBURGH must be listed as "Additional Insured' on the insurance
NOTE: The name(s) of the insured on the certificate must be the same as the
name(s) of the Contractor listed on the bid document.
C. Insurance coverage must be an “OCCURRENCE POLICY". "Claims Made”
policies are unacceptable.
D. WORKERS’ COMPENSATION STATUTORY LIMITS.
E. AUTOMOTIVE LIABILITY INSURANCE – MINIMUM REQUIREMENTS:
$500,000 for each individual occurrence and $1,000,000 in aggregate coverage.
Insurance must be maintained in full force and effect throughout the term of the contract. If
insurance must be renewed during the term of the contract, the new certificate of insurance must be
Department of General Services
5th Floor, City-County Building
414 Grant Street
Pittsburgh, PA 15219
Failure to provide and renew such insurance as required shall be deemed a material breach of
contract and shall be a basis for immediate termination of the contract. The insurance requirements
of this provision shall be in addition to any other insurance requirements of the contract.
20. FICTITIOUS NAME REGISTRATION - Where a fictitious name is use certificate must
be attached showing that the fictitious name is duly registered with the state.
21. TAX STATUS OF CITY - The City of Pittsburgh is exempt from all Federal Excise and
Transportation Taxes, and the Pennsylvania Sales and Use Tax for purchase of tangible personal
property. Therefore, a prospective Contractor should not include any such taxes in its calculations,
or in the prices bid. A Pennsylvania Sales Tax Blanket Exemption Certificate is available, upon
written request, from the Purchasing Division of the Department of General Services. Only a Sales
Tax Blanket Exemption Certificate will be issued by the City. Thus, if necessary to claim and
secure exemption, a Sales Tax License issued by the Commonwealth of Pennsylvania, Department
of Revenue will be required of the successful contractor. However, if the prospective Contractor
determines that certain taxes are properly payable by, the City, the contractor must include such
costs in its calculations of bid prices. The City will not be responsible or liable for the payment of
any of the aforesaid taxes, or any other tax paid or payable by the contractor, unless specifically
5 REVISED 1/18/04
stated in bid. Nothing in this paragraph is meant to exempt a construction contractor from the
payment of Sales Tax or Use Tax required to be paid by law with respect to its purchase or use of
tangible personal property used or transferred in connection with the performance of a construction
22. BUSINESS PRIVILEGE TAX - By entering into this agreement with the City of
Pittsburgh, contractor agrees that all gross receipts generated through the provision of services
hereunder shall be subject either to the City of Pittsburgh’s gross receipts taxes (i.e., business
privilege tax, institution and service privilege tax) or to a payment in lieu of taxes (PILOT) as
described hereafter, whichever is applicable. In the event that contractor is not subject to one of the
two gross receipts taxes identified above, contractor shall nevertheless make a PILOT payment to the
City Treasurer equal to the amount of tax which would be due and owing if contractor were subject
to one of said gross receipts taxes. Any such PILOT payment shall be made annually, in the same
manner as the gross receipts taxes, and interest and penalty shall accrue on any balance not paid
when due at the rate in effect for said taxes. No deductions from gross receipts may be taken with
respect to any amounts paid to subcontractor(s) or material suppliers. No deductions can be made for
taxes paid to other localities for services performed under this contract or any sub-contract(s).
When the performance of a contract requires the hiring of subcontractor(s), such contract(s)
with all subcontractors must incorporate a requirement that the subcontractor(s) pay the business
privilege tax, the institution and service privilege tax or a PILOT, whichever is applicable, regardless
as to whether the subcontract was initiated by the contractor or the City. Failure to include such
provision shall subject the contractor to the amount of gross receipt tax, or PILOT payment, that
would have been due from the subcontractor(s) if this provision had been included.
The City Treasurer shall provide a method of registration and applicable forms for filing.
Contractor shall provide a list of all subcontractors to the City Treasurer. The list shall include (1)
Legal Name; (2) Business Name; (3) Federal Identification Number; (4) Mailing Address; (5) E-mail
address; (6) Local Address, if any; (7) Business Phone Number; (8) Name of Officer or Owner
Signing the Contract; (9) Monetary Value of the Contract. When (a) subcontractor(s), in turn,
employ (a) subcontractor(s), they shall be bound by the same rules as a general contractor.
23. MERCANTILE TAX RETURN - For successful Contractors selling goods, wares or
merchandise under the terms of this contract, whose place of business is located inside the City:
receipts generated by this contract should be included as part of gross income and reported on the
Mercantile tax return.
24. FIRM PRICE BIDS - The City cannot allow escalation of prices during the contract term.
All contracts are for fixed prices. Such statements as "interest charges applied on accounts 30 days
or older" or "prices subject to revision" are considered escalation clauses. Any reference in
documents submitted with the bid which indicates that the prices are not firm may be cause for
rejection of the bid.
25. PAYMENT DISCOUNTS - In determining the low bid, the City will not consider
payment discounts quoted by the prospective contractors. However, the City will apply payment
discounts offered by the successful bidder in the proposal to payments made in relation to the
contract when appropriate. The terms of payment discounts offered by the successful contractor
must be clearly stated on each invoice submitted to the City in regard to this contract.
6 REVISED 1/18/04
26. ANTI-DISCRIMINATION - Contractor shall not discriminate in its employment on the
basis of race, color, religion, ancestry, national origin, place of birth, sex, age, disability, non-job
related handicap, or sexual orientation. Contractor shall comply with the applicable provisions of
the PITTSBURGH CODE OF ORDINANCES, Title Six - Conduct Article V Discrimination, and any
amendments thereto. Contractor also shall comply with the applicable provisions of Title I and
Title II of the Americans with Disabilities Act, any amendments thereto and any regulations issued
thereunder. Contractor shall incorporate in any subcontracts which may be permitted under the
terms of the contract, a requirement that said subcontractors also comply with the provisions of this
27. MBE/WBE SOLICITATION AND COMMITMENT - It is the City's goal to encourage
increased participation of women and minority groups in all City contracts. The City, therefore,
requires that all prospective Contractors demonstrate good faith efforts to obtain the participation
of minority-owned business enterprises (“MBEs”) and women-owned business enterprises
(“WBEs”) in work to be performed under City contracts. In order to demonstrate this good faith
commitment, all prospective Contractors are required to complete and submit with their bids either
an MBE/WBE Solicitation and Commitment Statement, which details the efforts made by the
prospective Contractor to obtain such participation, or an MBE/WBE Commitment Waiver
Request which details why no MBE/WBE participation could be obtained. Failure to submit either
an MBE/WBE Solicitation and Commitment statement or an MBE/WBE Commitment Waiver
Request will result in rejection of the bid.
A. Bids for $10,000.00 or more must be accompanied by either an MBE/WBE
Solicitation and Commitment statement or an MBE/WBE Commitment Waiver
B. On contracts over $75,000.00, final payment will be retained by the City at least
until all work is performed under the contract and the contractor submits a final
report to the City detailing the actual levels of MBE and WBE participation, as
well as explaining any failure to meet MBE and WBE goals which had been stated
in the previously submitted MBE/WBE Solicitation and Commitment Statement.
The report must be submitted within thirty (30) days after the City's request.
C. On contracts for $75,000.00 or more, the performance security will be retained by
the City at least until all work is performed under the contract and the contractor
submits a final report to the City detailing the actual levels of MBE and WBE
participation as well as explaining any failure to meet MBE and WBE goals which
had been stated in the contractor’s previously submitted MBE/WBE Solicitation
and Commitment Statement. The report must be submitted within thirty (30) days
after the City's request.
D. On construction contracts over $250,000.00, the contractor may comply with stated
MBE/WBE goals through the employment of twenty-five percent (25%) minority
and ten percent (10%) women employees in construction related jobs.
28. MBE/WBE REPORT - By entering into a contract with the City, the prospective
Contractor shall be required to submit a final report, within thirty (30) days of the City's request,
detailing the actual levels of MBE and WBE participation in the contract. Any disparity between
actual participation levels and the participation levels projected in the MBE/WBE Solicitation and
7 REVISED 1/18/04
Commitment Statement will be explained in the final report. Failure to make a good faith effort to
meet the goals stated in the MBE/WBE Solicitation and Commitment Statement may be considered
a material breach of the contract resulting in debarment from participation in future City contracts.
Please note that final payment under the contract can be withheld for failure to submit a
29. PAYMENT OF TAXES AND SET-OFF - Contractor warrants that any and all taxes or
municipal claims that may be payable to the City of Pittsburgh by Contractor are current and not
delinquent. If the City determined that there is an outstanding delinquency, that delinquency must
be satisfied before a contract will be awarded to the delinquent Contractor. If any taxes or
municipal claims become delinquent or owing during the term of this agreement or prior to final
payment by City, Contractor hereby grants City the right to set-off that indebtedness against any
amounts owing to contractor under the terms of this Agreement. If, at any time, the Contractor
fails (or has failed) to enter into any contract awarded by the City, the City expressly reserves the
right to recoup any and all costs associated with rebidding or reawarding of any contract awarded
to this Contractor to another vendor. City reserves the right to apply set-off payments in whatever
manner it deems appropriate.
30. CONTRACT NOT TO BE AWARDED TO PERSONS IN ARREARS TO CITY - No
contract will be awarded to any corporation, firm or individual who is, for any reason, in arrears to
the City or who has failed, in any former contract with the City, to perform work satisfactorily,
either as to the character of the work or the time consumed in its completion.
31. CONTRACTOR TO BE QUALIFIED AND RESPONSIBLE - Before the Contract is
awarded, prospective Contractors must satisfy the City that they have the requisite organization,
capital, plant, ability and experience to satisfactorily perform the work under this contract in
accordance with the terms and conditions of the contract and in conformity with the best modern
practices and industry standards.
32. COLLUSION BETWEEN BIDDERS - If the City forms a reasonable belief that a
prospective Contractor is interested in more than one proposal for the same item, that is sufficient
cause for rejection of all proposals in which collusion between bidders is suspected.
33. AGREEMENT - WHEN TO BE SIGNED - The corporation, firm, or individual to
whom the contract is awarded will be required by the Director of the Department of General
Services to sign the Articles of Agreement (page 15), prior to the submission of the completed bid
package. Failure to sign the Articles of Agreement will render the bid non-responsive. All other
required documents must be signed and submitted within fifteen (15) days of the bid opening.
34. REJECTION OF BIDS - The City reserves the right to reject, for any reason, any or all
bids if it is in the best interest(s) of the City to do so.
35. PAYMENT - It is the intent of the City to pay all invoices resulting from purchases under
this contract in forty-five (45) calendar days from invoicing. The City CANNOT pay any
INTEREST CHARGES or LATE PAYMENT CHARGES. Any inclusion of such charges may
disqualify the proposal from award consideration and/or will be disregarded by the City.
8 REVISED 1/18/04
36. AWARD - Award shall be made to the lowest responsible bidder on an item by item or
low total basis as the City determines is in its best interests. Bidders should be mindful that the
lowest-priced bidder may not be the lowest responsible bidder.
37. CITYWIDE PURCHASES - The award of this contract shall be such that any City
department may purchase from it at the prices stipulated. The successful Contractor will be
required to follow any or all Departmental invoicing procedures. Also, the successful Contractor
will be required upon request, if the contract is formulated by the hourly rate and cost plus method,
to submit information with its invoice(s) that will substantiate the charges indicated on the
invoice(s) in regard to the contract.
38. NON-EXCLUSIVITY - The City reserves the right at its sole discretion to utilize other
contracts (such as Commonwealth of Pennsylvania or County of Allegheny contracts) for the
services or commodities as described herein. The City also reserves, at its sole discretion, the right
to bid separately any service or commodity that may be included in this contract.
39. NOTICE OF AWARD - Regardless of any notification of award to any prospective
Contractor, all bids remain open and acceptable by the City for sixty (60) days from the bid
opening date. Nothing in this paragraph is to be considered a waiver of the City's rights against a
prospective Contractor who fails to execute a contract once it is awarded.
40. COMPLIANCE WITH PENNSYLVANIA "RIGHT TO KNOW" LAW;
SUPERFUND - The City of Pittsburgh is obligated to comply with the Pennsylvania Worker and
Community Right to Know and Superfund Amendments and Reauthorization Act (“SARA”) Title
III laws. Successful Contractors, where applicable, must submit a Material Safety Data Sheet
(“MSDS”) for all chemicals that the City purchases from this contract.
Submit all Material Safety Data Sheets to:
Department of General Services
Room 502, City-County Building
414 Grant Street
Pittsburgh, PA 15219
41. PRICE LISTS AND CATALOGUES - When price lists are required for a proposal, price
lists are submitted with the bid for the sole purpose of providing an audit reference for the various
items on the price list and the manufacturer's price for each item. Price list pricing, as the price list
and pricing is stated in the contract, will remain firm for the duration of the contract regardless of
manufacturers’ price list changes that may occur during the term of the contract, unless otherwise
agreed in the contract. Any reference, which may appear on any price list, to any terms and
conditions, such as F.O.B. shipping point or prices subject to change, will not be part of any
contract with successful bidders and will be disregarded by the City of Pittsburgh. Any attempts to
enforce such terms and conditions will be considered a material breach of the contract and may
result in termination of the contract. Contractors agree to supply the using Departments of the City
of Pittsburgh with copies of additional catalogues and price lists as requested.
9 REVISED 1/18/04
42. LOCATION OF WORK - Service and commodities may be required or deliverable
anywhere in the City of Pittsburgh. In the case of Allegheny County’s use of this contract
services/commodities may be required or deliverable anywhere in Allegheny County. Prospective
Contractors are to understand that work may be required anywhere in the City of Pittsburgh, and
shall bid accordingly.
43. SCOPE OF CONTRACT - This contract will include all necessary repair, maintenance,
and minor extension work as described elsewhere herein, which cannot be properly estimated or
planned in advance, or which may be of any emergency nature. The Director of the Department
authorizing the work to be done under this contract shall be the sole judge of repair or maintenance
or minor extension work to be carried out under this contract, and shall direct same, and the
successful Contractor agrees to accept such decisions as final and binding and further agrees that
nothing in this contract binds the City to carry out all work of this nature under the terms of this
contract, but agrees that exceptions may be made and that the City may enter into other contracts
for specific work for which plans and/or specifications are separately provided.
44. QUANTITY OF ITEMS/WORK CONTINGENT UPON NEEDS - It is hereby agreed
that the City of Pittsburgh does not in any way guarantee or imply the amount of work, services, or
commodities which may be required under this agreement. It is also mutually understood between
the parties to this agreement that needs cannot be forecast. The intent of this proposal, and the
subsequently awarded contract (if any be entered into), is to determine the lowest responsible
bidder who will be able, willing, and ready to furnish proper materials, qualified persons, and/or
efficient service(s) as required under this contract. No liability shall attach to the City for any
decision: (a) to limit the work under the contract; (b) to decline to award the contract; or (c) to
decline to order any work to be performed under an awarded contract.
45. SUPERVISION AND INSPECTION - The Contractor further agrees that the work shall
be at all times under the immediate supervision of the Director, who shall at all times have free
access to all parts of the work and all places where materials for the same are prepared, and shall
have every facility made available for the proper inspection of (a) all materials used in, and (b)
workmanship executed for the work under this contract. It is expressly understood and agreed that
the inspection of the work and materials by the Director will in no way diminish the responsibility
of the Contractor, or release him/her from the Contractor’s obligation to perform and deliver to the
City sound and satisfactory work. It is further agreed that the Contractor shall obey orders of the
Director and by all persons employed on the work.
46. WORK UNNECESSARILY DELAYED - Contractor agrees that, if at any time the
Director shall be of the opinion that the work or any part of it is unnecessarily delayed, or that the
Contractor is willfully violating any of the conditions or covenants of this contract, or is executing
the contract in bad faith, the Director shall have the power to notify Contractor to discontinue all or
any part of the work under this contract. Contractor shall then cease work as notified, and will not
be entitled to further compensation. The Director shall have the power to place such and as many
persons as s/he may deem necessary, the same to be employed by contract or otherwise, to work at
and complete the work, and to use such materials as s/he may find upon the work site, or to procure
other materials for the completion of the work and to charge the expense of said labor and materials
to the Contractor. Any expense so charged shall be deducted from and paid by the City, out of
such moneys as may then be due or at any time there after may become due to the Contractor under
and by virtue of this agreement. In case such expense shall exceed the sum which would have been
payable under this contract, if Contractor had satisfactorily completed the work, the Contractor,
10 REVISED 1/18/04
their executors, administrators, or assigns shall pay the amount of such excess to the City, on notice
of Director of the excess due.
47. FAILURE TO PERFORM CONTRACT - If the contractor fails to perform any of the
elements of the contract, the City shall have the right to purchase such materials or supplies from
other sources, and to charge to the contractor or the contractor’s sureties any and all expenses
arising from the necessity of purchasing materials or supplies, including any excess in price over
the prices fixed in the contract. Contractors must remove rejected deliveries within the time
specified on a written notification of rejection from the Director of the Department of General
Services and/or the Controller. Rejected material left longer than 30 days will be deemed
abandoned and the City shall have the right to dispose of such rejected materials as it alone deems
appropriate. For perishable foodstuffs, no written notice of rejection will be given; it will be
incumbent on the contractor immediately to remove or replace rejected merchandise on verbal
notice from the City.
48. CONTRACTOR TO SUSTAIN ALL LOSSES - It is agreed that all loss or damage
arising out of the nature of the work to be performed under this contract, or any damages to the
work itself, for any unforeseen obstruction or difficulties which may be encountered in the
performance of the work or from the action of the elements, or from any cause whatsoever, shall be
sustained and paid for by the Contractor until the same shall have been finally accepted and final
49. CONTRACTOR RESPONSIBLE UNTIL WORK IS COMPLETED - The
Contractor further agrees to assume charge of and be responsible for the entire work until
completed and accepted by final payment; and that s/he will personally supervise the faithful
performance of the work, and that s/he will keep it under Contractor’s exclusive control. In case of
absence, the Contractor will designate a competent representative to continue such supervision of
the work uninterrupted, and such representative shall receive orders and instruction as appropriate
from the Director, and enjoy full authority to execute any such Director’s orders and to supply
materials, tools and labor without delay.
50. COMPENSATION - Contractor hereby further agrees that his/her full compensation for
furnishing all the required materials, labor, tools, equipment, etc., for the proper execution and
completion of the whole of the work, and/or service to be performed under this agreement, will be
the amount(s), as set forth in this agreement.
51. TRAVEL TIME - It is understood and agreed that time spent in travel between the
Contractor's shop or headquarters and the job site, time spent in travel from job to job, or any other
travel time shall not be included as a direct charge under the terms of this contract. The Contractor
shall claim compensation to be due and payable only for such time Contractor’s employees are
actively performing the work, and no other charge(s) for time will be considered.
52. USE OF TRADE NAMES - The use of a name of a manufacturer, or of any special brand,
model or make in describing an item or the use of detailed descriptive specifications pertinent
thereto, does not restrict bidders to that manufacture or specific article of such detailed descriptive
specifications. This means or method being used is simply to indicate the character or quality of
the article desired; but the article on which bids are submitted must be of such character, quality
and design as will serve the purpose which it is to be used for equally as well as that specified, and
must be the equal of the article described and equally suitable to the needs of the City. If bidding
11 REVISED 1/18/04
on other than the make, model or brand specified or such detailed descriptive specifications
therefore, the manufacturer’s name and catalogue reference, together with specifications therefore,
must be given or other information given (CLEARLY STATED ON THE PROPOSAL OR BID
SHEET IN EVERY INSTANCE) to enable the Director to determine its suitability, or otherwise.
The City reserves the right, through the Director of the Department of General Services to be the
sole judge in such determinations. WHEN NO REFERENCE IS MADE BY THE BIDDER TO
THE MAKE OR GRADE PROPOSED TO BE FURNISHED, IT IS UNDERSTOOD THAT THE
SPECIFIC ARTICLE NAMED IN THE PROPOSAL OR BID SHEET WILL BE FURNISHED.
53. INDEMNIFICATION - CONTRACTOR - hereby agrees to indemnify, save and hold
harmless, and defend CITY, its officers, agents and employees from and against all liens, charges,
claims, demands, losses costs, judgements liabilities, and damages of every kind and nature
whatsoever, including court costs and attorney’s fees arising by reason of: the performance by
CONTRACTOR of any services under this Agreement; any act, error or omission of
CONTRACTOR or of an agent, employee or licensee of CONTRACTOR or subcontractor of
CONTRACTOR; and any breach by CONTRACTOR of any of the terms conditions or
provisions of this Agreement.
54. MONITORING AND EVALUATION - All services provided under this agreement shall
be subject to monitoring and evaluation by City or its authorized representatives. Contractor shall
supply City with written reports on program activity, in a form approved by City, as City may,
from time to time, require. Contractor shall provide City with such additional information and data
as may be periodically required by federal or state authorities, or by City itself. Authorized
representatives of City shall have access to the books and records maintained by Contractor with
respect to any services or materials provided to City pursuant to this Agreement at all reasonable
times and for all reasonable purposes, including, but not limited to, inspecting and copying any
books, records, computer disks, memoranda, checks, correspondence or other relevant documents.
All such aforementioned records shall be preserved by Contractor for a period of three (3) years
after the termination of this Agreement.
55. CONTRACTOR THOROUGHLY INFORMED AS TO WORK - Contractor hereby
affirms that s/he has read each and every clause in the advertisement, Information to Prospective
Contractors, specifications and agreements relating to this work and fully understands the meaning
of each, and hereby agrees that s/he will comply with all the terms, covenants and agreements
herein set forth; and that s/he fully understands the character of the work to be performed under this
56. SETTLEMENT OF DISPUTES - It is expressly covenanted and agreed that in the event
of a disagreement or controversy arising between the Contractor and the Director as to the
interpretation, specifications, or proper execution of this contract, or as to settlement thereunder, or
in the event any disagreement, as to any dispute under this contract or the work involved, such
dispute shall be brought immediately to the Director’s attention in writing. The Director shall
decide upon the dispute and such decision shall be final and conclusive, as to all matters in
controversy, without exception or appeal, and all right(s) of action at law, in equity or otherwise,
under and by virtue of this contract are hereby expressly waived.
57. ASSIGNMENT; SUBCONTRACTING - Contractor shall not assign this contract or any
right to monies to be paid hereunder without the written consent of City. None of the services
covered by this contract shall be subcontracted without the prior written approval of City. It is
12 REVISED 1/18/04
further agreed that no subcontract, if consented to, shall under any circumstances relieve the
Contractor of any liabilities and obligations under this Contract, and should any subcontractor fail
to perform the work undertaken in a satisfactory manner, such subcontract must be terminated
immediately and ended by the Contractor upon notice of the Director so to do.
58. HOME RULE CHARTER: LIABILITY OF CITY - This contract is subject to the
provisions of the Pittsburgh Home Rule Charter; and the liability of CITY thereunder is limited to
amounts authorized by Resolutions of Pittsburgh City Council.
59. PREVAILING WAGE ORDINANCE - The Contractor agrees that section 161.16(e) of
the PITTSBURGH CODE OF ORDINANCES, stating that the Contractor shall pay at least the applicable
prevailing wages as shall have been determined by the Secretary of Labor and Industry to the
workers employed in the performance of any contract for public work subject to the Pennsylvania
Prevailing Wage Act approved August 15, 1961 (Act No. 442), as amended August 9, 1963 (Act
No. 342), and the regulations issued pursuant thereto, and all supplements and amendments thereto,
shall be made a part of this contract as fully as if attached hereto, and that s/he will comply in all
respects with the provisions thereof, insofar as the same affects this contract.
60. ANTI-SWEATSHOP PROVISIONS - Contractor will be required to submit an executed
statement of compliance as required by Pittsburgh Code § 161.02, which certifies that nothing has
come to its attention that would lead it to believe that any of the goods/products provided herein
were made under conditions as defined in section 161.02(d) of the Pittsburgh Code.
61. WORKERS COMPENSATION - Contractor hereby agrees to perform the work
described in this contract in accordance with the Articles of Agreement, and further certifies that it
has accepted the provisions of the Worker's Compensation and Occupational Disease Acts, as
amended and supplemented, insofar as the work covered by this contract is concerned, and that it
has insured its liability thereunder in accordance with the terms of the said Acts, as evidenced by
the certificate of insurance it has caused to be attached hereto, or will file with the DIRECTOR OF
THE DEPARTMENT OF GENERAL SERVICES, before the execution of this contract, a
certificate of exemption form for insurance from the Bureau of Workmen’s Compensation of the
Department of Labor and Industry.
62. COMPLIANCE WITH LAWS - Contractor shall fully obey and comply with all laws,
ordinances, resolutions, and administrative regulations, which are or should be applicable to any
work performed under this contract.
63. GOVERNING LAW - The contract that is formed subject to these articles of Agreement
will be construed and interpreted in accordance with the laws of the Commonwealth of
64. DEBARMENT - Contractor warrants that it is not prohibited from entering into this
Contract with the City by reason of disqualification under subsection (b) of Section 161.22 of the
Pittsburgh Code. An affidavit certifying compliance with this Section is attached hereto as an
Exhibit and incorporated into and made a part of this contract.
65. STATEMENT OF AFFILIATIONS - Contractor hereby files a Statement of Affiliations
with the City, attached hereto as an Exhibit, in compliance with Section 197.08(c) of the Pittsburgh
13 REVISED 1/18/04
66. TERMINATION - City may terminate this contract at any time, without cause or liability,
by giving Contractor thirty (30) days advance written notice of its intention to terminate.
67. OPTION TO EXTEND - the City of Pittsburgh, Department of General Services, in
cooperation with the successful contractor(s) in regard to this contract, reserves the right to extend
this contract for up to 60 days after the indicated expiration date as described in this contract. This
mechanism would be utilized in the event that a lapse in the current contract occurs before a new
contract can be established for the goods or services indicated on the contract. When applicable, an
extension notice will be issued defining the exact extension of the contract; all other terms and
conditions of the extended contract will remain in full force and effect.
14 REVISED 1/18/04
It is agreed by the parties hereto that there is no other consideration, favors, promises, or
interest passing between the parties other than what is expressly stated in this contract.
IN WITNESS WHEREOF, this contract is signed this ____ day of , 20____.
SECRETARY - TREASURER PRESIDENT - VICE PRESIDENT (SEAL)
15 REVISED 1/18/04
CITY OF PITTSBURGH
PROPOSAL # R-133-04
PLEASE COMPLETE THE FOLLOWING COMPANY INFORMATION:
COMPANY NAME: _____________________________________
CONTACT PERSON: _____________________________________
PHONE NUMBER: _____________________________________
1. MY COMPANY CANNOT BID ON THIS PROPOSAL DUE TO THE FOLLOWING REASON(S):
A. CANNOT SUPPLY GOODS/SERVICES AS SPECIFIED. YES NO
B. CANNOT HOLD PRICES FIRM FOR THE SPECIFIED CONTRACT PERIOD. YES NO
C. BID SPECIFICATIONS ARE TOO VAGUE YES NO
D. OTHER _____________________________________
2. MY COMPANY CHOOSES NOT TO BID ON THIS PROPOSAL DUE TO THE FOLLOWING
A. HAVE HAD UNFAVORABLE EXPERIENCE WITH THE CITY IN THE PAST. YES NO
B. DOING BUSINESS WITH THE CITY IS NOT PROFITABLE. YES NO
C. THE CITY DOES NOT PAY IN A TIMELY MANNER. YES NO
D. OTHER _____________________________________
3. PLEASE ELIMINATE MY COMPANY FROM THIS PROPOSAL'S MAILING LIST
ONLY. YES NO
4. IF YOU HAVE ANY OTHER COMMENTS YOU MAY LIST THEM BELOW:
COMMONWEALTH OR STATE OF
COUNTY OF ___________________ )
AFFIDAVIT OF CONTRACTOR
UNDER PITTSBURGH CODE §161.22 (f)
BEFORE ME, the undersigned authority, personally appeared
_________________________ who, being duly sworn according to law,
and under penalty of perjury, deposes and says that neither (s)he nor,
to the best of his/her actual, knowledge, information or belief, the
company, corporation, partnership ("Contractor"), or any affiliated
individual is prohibited from entering a bid or participating in a CITY
of Pittsburgh contract by reason of disqualification as set forth at
Pittsburgh Code §161.22 (b).
SWORN TO and subscribed
before me this __________day
of ______________, 20 ____.
DEPARTMENT OF GENERAL SERVICES
REGULATIONS AGAINST SWEATSHOP CONDITIONS
WHEREAS, pursuant to Section 161.02 of the Pittsburgh Code, contracts are to be
awarded, with certain exceptions, to the lowest responsible bidder; and
WHEREAS, the term “lowest responsible bidder” has been amended to include a
requirement that the bidder “certifies that none of their goods or products were made under
sweatshop conditions as defined in Section 161.02 (d)” of the Pittsburgh Code; and
WHEREAS, the City is committed to rejecting any proposal that clearly violates these
standards, thereby requiring the following certification in order to execute any contract for goods
Certifies that nothing has come to its attention that would lead it to
believe that any of the goods and/or products provided herein were made under sweatshop
conditions, as defined in Section 161.02(d)(l) of the Pittsburgh Code.
If it is discovered subsequent to the execution of this contract that any firms
may use to provide the goods and/or products herein no longer adhere to these
requirements, will immediately notify the City of Pittsburgh (“the City”).
The City, at its sole discretion may require the contractor to replace those portions of the contract
which fail to meet the requirement of the Code.
Signature: Signature _______
STATEMENT OF AFFILIATIONS
Name of Contractor
Office Address and Phone Number
2. List your qualifications and experience for performance of the contract
3. Please give a brief description of any contractual or business relationships you have had
with the City within the past three years. Please include the dollar value of the contract or
4. Please identify the contractor's principals, including the names and addresses of all owners
or partners or shareholders and officers, or, if the contractor is a public corporation, the
officers, the members of the board of directors, and shareholders holding-more than three
(3) percent of the corporate stock
Additional pages may be attached to complete the information herein requested.