Kairos Prison Ministries International
Minutes of the February 12, 2011
International Council Winter Meeting
Steve Gabriel, the outgoing International Council (IC) President called the meeting to order at 9:00 AM
on February 12, 2011, and after several administrative announcements asked the Secretary, Bill Young
to open the meeting with a prayer and to then do the roll call.
The following 46 IC members were present:
Name State Name State Name State
Marjorie Poggas AK Paul Jensen MD Jim Templeton VA
Bill Adams AL Fred Yosua ME Chuck Chahanovich WA
Michael Miller AR Joyce Page MO Jim Key At-Lg
Ken Perduyn AZ Bob Neill MS Lauren Wiebe (VP) At-Lg
Marilyn Elkins CA Greg Moser NC Rosemary Hamel At-Lg
Jackie Cuneo CA Lucy Rickman NM Sukey DiCesare At-Lg
Jeff Holly CO Phyllis Doane NY Beverly Hankins At-Lg
Ellen Coe CT Bonnie Hambor OH Bill Young (Sec) At-Lg
Rey Bonachea FL Bob Dana OH Steve Gabriel (Pres) At-Lg
Harold Smith FL Vicki Spurgeon OK Harry Horton At-Lg
Alice Dickerson GA Jerry Bode SC Larry “Buck” Rogers At-Lg
Lee Turner GA Gene Coe TN Bev Seppenwoolde CAN
Marie Caronti IL Julie Cole TX César Belén DR
John Miller IN David Ross TX Brian Hosking So Af
Paul Hubbard IN John Kennell TX
David Palmer KS Kay Wright VA
The following 12 IC members were absent and 3 State representative positions were open as of
Name State Name State Name State
Beth Bellner FL Coraine Sopru AUS Mike Miller HON
Carol Spisak LA Carlos Cunningham CR Leroy Alleyne UK
Ed Davis TX Mario Reyes Mendoza NIC Open ID
Tim Connelly WV Juan Camacho PERU Open PA
Reuben Rattray AUS Andre Potgieter So Af Open NH
There was a quorum.
Remembrance of the late Dick Hunter who passed onto the Lord a few weeks earlier.
Various IC members in the room spoke of their memories of Dick.
Lauren Wiebe then offered a prayer of our collective memory.
1. Election of At Large IC Members
Steve Gabriel offered an explanation of the method of selecting At Large IC members to balance the
proportional representation of the several programs on the Council.
Ed Keefer, Vice President of the Board and Chair of the Governance Committee, then presented the
method followed by the Governance Committee to develop the list of nominees. The nominees
then offered a short presentation on their backgrounds and Kairos involvements. Their profiles are
in the Blue Meeting Binder:
Dan Dowling (Florida) was unable to attend at the last minute
John Gravlin (Florida)
Jack Overton (Florida)
Dan Preston (Tennessee)
Ron Rice (Louisiana) was unable to attend
Mike Stumbaugh (Texas)
Ed Keefer discussed nominations from the floor explaining that no additional profiles were received.
Therefore there were no nominations from the floor. The ballots were distributed and the voting
proceeded to elect three At Large IC members
2. New Mission Statement - While the votes were being counted, Chuck Pollak, Board Vice President
and Chair of the Long Range Planning committee, presented and discussed new mission and vision
statements and the process of developing them. He asked for feedback and advice via a survey
form from all the IC members as guidance to the Long Range Planning committee. This will assist in
3. International IC Members Present Developments in their Country
Steve asked the international IC members speak.
Bev Seppenwoolde spoke of the ministries in Canada and how the government is going
through a re-evaluation of their volunteer programs which is currently going on and may
result is some changes where Kairos can serve.
Brian Hosking brought greetings from South Africa and spoke on the growth into new
institutions. He discussed the impact agape was having. Steve spoke of the significant gift
to Project Goliath from South Africa.
César Belén spoke about the new Kairos start in the Dominican Republic and how he was
touched to be part of this new start.
4. At-Large Vote Results
The three persons elected to three-year terms as At-Large IC members were:
Steve Gabriel offered a prayer for the newly elected members. The new members were seated.
5. Changes to State Chapter Committee Operating Procedures (SCCOP)
Motion IC-2010-11: Modify SCCOP to Update Executive Committee Membership.
Recommends to the Kairos Board changes to SCCOP to add the State Secretary as a
permanent member of the Executive Committee.
The motion was passed unanimously.
Motion IC-2010-12a: Modify SCCOP to Clarify IC Rep Information.
Recommends to the Kairos Board changes to SCCOP to:
o Enable the International Council to remove an IC representative to reflect the By-
o Enable the State Chapter Committee to remove its IC representative.
The motion was passed unanimously.
Both motions will be presented to the Kairos Board for approval of the policy changes.
6. Election of new Advisory Members to the IC
Ed Keefer, Chair of the Governance Committee, presented the rationale for why the Advisory
Member position was created at the San Antonio 2010 Summer Meeting. By creating this new
IC position, the IC can invite non-voting members from outside organizations to be part of Kairos
and be reciprocal to organizations that have the Kairos Executive Director on their
boards/councils. The Governance Committee nominated two individuals to fill Advisory
Member position. They are:
Greg Engroff of the Walk to Emmaus Fourth Day Community (John Thompson is an
advisory member of the Walk to Emmaus)
Ronan Dillard who is a former IC representative from Maryland and has been leading
the Kairos After Care Pilot program is nominated to a two year Advisory Member
7. Election of Board Members from the IC
The candidates for the two positions were introduced by Steve Gabriel (IC President) and given an
opportunity to present their qualifications. Full profiles were in the Conference binder.
David Garmus (incumbent).
Ed Keefer (incumbent).
Rev. Greg Moser.
The results of the results of the vote for the two KPMI Board of Director seats (each for a three-
year term) from the IC were Ed Keefer and the Rev. Greg Moser.
8. Motion IC-2010-10: Modify SCCOP to Add Mandatory Excellence Initiative Program and
discontinue the Observer Program
This is a recommendation to the Board of Directors from the IC Program Evaluation Committee
chaired by John Kennell. Steve Gabriel introduced the motion and the background. The intent is to
provide feedback on how well Kairos is doing in implementing the program at the many institutions
and communities. It is a way to assure consistency and compliance, and that we are offering the
highest quality program possible.
Steve discussed the current Observer Program which was a voluntary program. It was decided at
the San Antonio 2010 Summer meeting to develop a mandatory plan by the Program Evaluation
Committee. The committee developed three Excellence Initiatives, one for each ministry program.
Steve further pointed out that the procedures and tools to execute the Excellence Initiative program
such as the procedures and check lists to be used would be developed by the KPMI Executive
Director and staff. This motion is only to recommend to the Board of Directors that this policy be
adopted and that the SCCOP be changed to reflect this new policy.
The motion was introduced and John Kennell then explained the Program Evaluation Committee
and the makeup of the committee drawing on three persons from each ministry program. The
committee was divided into subcommittees with the following chairs for each;
Kairos Inside - Paul Hubbard
Torch - Brian Wheeler
Kairos Outside – Lucy Rickman
They were charged to come up with a plan for implementation for each ministry and a process for
each State Chapter Committee Chair to follow which is titled the Path to Excellence.
If the Board approves this recommendation the SCCOP will be changed accordingly and it will go into
effect only after the procedures and check list are developed and approved by the KPMI Executive
Discussions followed the presentation. Each of the Program Subcommittees reviewed the proposed
plan and motion and the Chairs reported out:
Kairos Inside Sub-Committee – Lynn Holmes (Chair) – Reviewed the suggested procedures
and checklist and the members of the sub-committee were satisfied with them.
Kairos Outside Sub-Committee – Lucy Rickman – The proposed motion was received
Kairos Torch Sub-Committee – Fred Yosua (Chair) – The Torch program being different
looked at how it would fit. There needs to be care at looking at what you measure. They
feel the most important thing to measure is the mentor/mentee relationship after the Torch
weekend. Did see benefits for the tool. They are happy with the tool that has been
developed but expect changes as it is implemented. They had concerns about how the
results of the evaluation are presented. If used as intended to make improvements that is
good, but if it is used as a score that would be a negative. They are ready to implement the
Ministry Coordination Committee – Vicki Spurgeon (Chair) – Things that are critical:
How it is presented and communicated.
We need to be careful of the language used – it should be positive get away from the
That there is no we or them.
There followed feedback and discussion from IC members. Areas of concerns include:
Be careful what you measure
Care in communications
Be careful about the language
Should be presented as a way to improve the programs and not as a disciplinary tool
Concern that the procedures and check list be developed by a broader group than the
executive staff to avoid the appearance of they versus us.
Need to continue to focus on core values
As KPMI expands more and more into the world, we need to be able to demonstrate that
we have success and that we have quality controls on the program.
Question of who the State Chapter chairs are responsible to in reporting the results of the
measurement process. The reply was the Executive Director.
When you use numbers it becomes a score card and may be used in ways not intended.
We need to rely upon the Executive Director to do his job when developing the procedures
and score cards.
Need to provide for a way to not penalize Weekends for things out of their control such as
lack of Ezra in Spanish.
Steve Gabriel then wrapped up the discussion pointing out the key common points which included:
Need to take great care in how it is presented
The language is important
With the use of numbers it can appear as a scorecard with a judgmental feel
How do we make sure we get a feel across the ministry for what goes into the checklist.
John Thompson, Executive Director, then shared his views and said that the checklist will be
developed in a collaborative manner with input from the State Chairs. John also indicated he will
get input from the IC committee structure.
Steve took a sense of the gro0up using the colored cards and the group indicated a positive position
about going forward.
A vote was then taken on the motion. The motion was passed unanimously.
Greg Moser then said a luncheon meal prayer. There was a break for lunch.
The meeting was re-convened after lunch by Steve Gabriel
Due to schedule and personal issues there was a deviation from the agenda and the first IC committee
report was presented
9. Communications Improvement Ad Hoc Committee Report – Lee Turner (Chair)
Lee reported on the survey on KPMI communications that the committee conducted per their
committee charter. The committee provided a report which was included in the Blue Meeting
Binder. A summary of the survey was:
Websites are important. They are lacking and need improvements. Most at the state and
the national level are done by two people, Lee Turner and Ann Kreller. They will receive the
comments to make improvements.
Newsletter has issues both in terms of content and distribution methods.
Fund raising messages were a problem – there are too many.
E-mail attachments are in formats that people can’t read. The recommendation was that
thought be given to the applications formats and use ones that are fairly universal.
Information is not flowing down for various reasons. There are bad e-mail addresses.
People who receive the information don’t forward it.
There is an education and awareness problem. People made comments about things they
wish they had that already exist
The committee has designed an education piece that will be sent to all IC members and State Chairs.
The committee will continue to work on other methods to communicate such as social media. Steve
Gabriel indicated that the committee’s charter will be updated to reflect the findings and provide
guidance going forward.
10. Election of the Remaining Four Members to the Board of Directors
Ed Keefer, Chair of Governance Committee, ran the election. The four candidates are coming from
the community at large. They were identified from people who submitted personal profiles. The
top three vote getters will have three year terms. The fourth will fill out the remaining time of
George Brown’s term. George has decided to step down from the Board and take on a new and
Prior to the introductions of the nominees from the Governance committee Bev Seppenwoolde
nominated Dave Garmus as a candidate from the floor and since he met all the requirements,
including having a personal profile on record, his nomination was accepted.
The six candidates were introduced and each who was in attendance presented their qualifications.
The candidates were:
Priscilla Durkin (incumbent)
Michael “Lynn” Holmes
Mary Ketter (was unable to attend – Priscilla spoke in her behalf)
Larry D. Rogers
David Garmus (incumbent)
The vote was taken.
11. George Brown Chair of the Board spoke to the IC Members
He introduced the current Directors. He spoke about the mission that the Board has set to enhance
the quality of program and to grow the ministry. He then discussed the interconnectedness of the
five groups of KPMI – the Board and its committees, the IC and its committees, the Foundation, the
staff, and the State Chapters and the body of volunteers.
He reviewed his efforts over the last seven years. He then announced his resignation and his future
plans to serve as a financial consultant to the Excutive Director, John Thompson, and the CFO, Brett
12. The KPMI Foundation - Bill Pockus, Executive Director
He thanked those in attendance for their support. He reviewed his involvement with the KPMI
ministry over the past 20 years. He thanked those supporting Project Goliath.
13. Steve Gabriel Announced the Board of Director Election and IC Advisory Member Results
Both of the IC Advisory Member candidates, Greg Engroff and Ronan Dillard were approved by the
IC in the vote taken in the morning session.
The Board of Directors were as follows:
Three Year Terms
Michael “Lynn” Holmes
Completing the Remaining Two Years of the Term of George Brown
14. Motion IC-2011-01a: Modify the Financial Policies and Procedures (FP&P) document for
Consequences of Non-compliance
Jim Templeton (Chair of the Financial Accountability Council) presented this motion to recommend
to the Board of Directors that the FP&P document be modified to add consequences to State
Chapters who continue to fail to comply with reporting requirements to submit their financial
reports in a manner prescribed by the FP&P. It will give the Executive Director, after all efforts fail
to get corrective behavior, to decertify the Advisory Council that doesn’t comply if the State Chapter
fails to take action.
After it was indicated by color cards that the IC was ready, the vote was taken. The motion was
15. Ministry Operations - John Thompson, Executive Director
John Thompson discussed the annual staff plan in the Conference Binder. He identified a book in
the Conference Binder that discusses offender rehabilitation and the criminal justice system. He
pointed out it was an excellent source of information.
There are two areas that are of highest priority:
Getting a qualified audit and the many ramifications of getting it. We need to impress the
State Chapters and the AC of its importance. It impacts how organizations view Kairos and
the willingness to work with and fund KPMI.
The program. KPMI was asked to leave two federal institutions because they didn’t see any
value that could be measured. John is looking into evidence based programs where there
are measurable results. He is contacting and meeting with people who have been doing
research and writing on such programs. John is committed to making sure the KPMI
programs will meet this new approach.
John encouraged the attendees to read his annual staff plan in the Conference Binder.
16. Election of New IC Officers
Ed Keefer (Governance Committee Chair) led the election process to elect the three IC officers of
President, Vice President and Secretary.
Candidates for President, who made a brief presentation about their background and candidacy,
Candidates for Vice President, who made a brief presentation about their background and
Candidates for Secretary, who made a brief presentation about their background and candidacy,
There were no nominations from the floor. The vote was taken.
17. IC Committee Reports
Program Evaluation Committee – John Kennell – no further report beyond the Excellence
Volunteer and Guest Recruitment Council – David Ross – not as far along as the other
committees. Developing a process that will encourage and promote outreach that is trackable.
It will have four elements:
o It will be simple
o It will be regional
o It will be done on a quarterly basis
o It will be voluntary
Financial Accountability Council – Jim Templeton – Meets regularly by telephone as most
members are Financial Secretaries in the field who don’t come to the semi-annual meetings.
They conducted a survey of the Advisory Council Financial Secretaries and were disappointed
that they got only 20% return. Responses showed a lot of people not using Donor or having
problems with it. Responses are in the Conference Binder. The Council is planning various
training and help programs some of which are already in place but the financial Secretaries
don’t know about them. Need better communications. They are looking at changing the title of
the Financial Secretary in Model #1 and #3 states as they don’t use Donor and are more involved
in fund raising.
Fund Raising Activity – Bob Neill – The fund raising activity is a book and CD’s that Bob has
produced that are for sale and the profits will be for Kairos.
Ministry Coordination Committee – Vicki Spurgeon – Had meeting with members from the three
programs. They reviewed the committee charter and three members from each program will be
appointed as committee members. They are working to help persons involved in the different
programs (KI, KO, and KT) to have a better understanding of the other programs. They reviewed
the Excellence Initiative and stressed the need to be careful how it is communicated. Vicki
stressed the need to provide the answer to “Why” for many program changes. The KO and KT
manuals are being updated to include the new policies.
Kairos Inside Sub-committee – Lynn Holmes – Nothing new to report
Kairos Torch Sub-Committee – Fred Yosua – They had a number of guests attending their
meeting so they changed the agenda to explain the Torch ministry. They did a rewrite of the
Torch manual to reflect the Excellence Initiative. They discussed the State of Washington pilot
program for the children of incarcerated parents, plans for the second year of the pilot, what
the next steps will be and how to measure its success. The results of the grant program which
provides mentors for children of incarcerated parents was also discussed. There is a report on
the grant program is in the Blue Meeting Binder. Over 1500 children were referred to the
program. Other subjects discussed included the public service announcements and the bill
boards in Orlando. They are working on other grants they are trying to get. There is a mentor
certification program in the development stage.
Aftercare Pilot Program Advisory Committee – Ronan Dillard – Presented an overview of what
the committee has done. This included the workshops at the 2010 summer meetings in San
Antonio. Members of the IC who are interested in aftercare were invited to join the committee.
They are going to Colorado to assist them with setting up an aftercare pilot. They are continuing
to work with Prison Fellowship that is moving further into aftercare and trying to find ways to
partner with them. They participate in the Exconvention. They had two successful mentor
events and one failure. They are now starting three new ones and have five more in the
pipeline. A large alcohol and drug rehabilitation program in Baltimore, MD has offered them 50
beds to use in the ministry for use of the men for six months each.
Steve Gabriel reported that the pilot program is now being reviewed to determine how to go
forward with this ministry. The results of the past two years will be presented to the Board for
Board Long Range Planning Committee – Had made their report earlier.
Board Governance Committee - had reported their activities throughout the meeting.
International Committee – Ruben Garcia – Reported on Kairos #1 which will occur in May in the
Dominicann Republic and an upcoming weekend in a women’s prison in Peru. There is good
progress in Columbia and they expect Kairos #1 there next year. They are looking at other
countries to include new countries in Africa with the help of the South Africa Chapter. A report
on the International Development plan was available for distribution
Kairos Outside Sub-Committee – Marilyn Elkins (for Connie Prendergrast) – They worked on the
Excellence Initiative. They think it is a good tool and there should be a positive presentation of
the tool and give it to the weekend leader to use in planning the weekend. They worked
extensively on the confidentiality issues which are critical to KO. They are working on the KO
18. Approval of the Minutes of the IC November 4, 2010 Teleconference Meeting
The minutes of the meeting which are in the Conference Binder were moved for approval by
Sukey DiCesare and seconded by Jackie Cuneo. They were unanimously approved.
19. Administrative issues and Closing Survey
Steve asked that two surveys on the meeting and the progress of the last year be completed by
all in attendance. He then reported on the results of the elections of new IC officers for 2011.
Lauren Wiebe – President
Bill Young – Vice President
Rey Bonachea – Secretary
20. Prayer for Jean Mares and Closing Prayer – Jeff Holly and Bev Hankins
Jeff Holly offered a prayer for Jean Mares (former IC member).
Bev Hankins offered a closing prayer.
Steve Gabriel thanked everyone
The meeting was adjourned.
Respectively Submitted by
Bill Young 2010 Secretary
March 14, 2011