THE APPLICATION PROCESS
STUDENT GUIDE TO UCAS APPLICATIONS
YEAR OF ENTRY 2012
Information in this booklet is designed as a guide – we hope it is as accurate as possible, but you
may need to check on the UCAS web site, university web sites, Student Finance and other web
sites for clarification of dates, financial and other information.
A TIMESCALES 2012 ENTRY
Please check www.ucas.ac.uk/students/importantdates on a regular basis.
JUNE – FUTURES 18 Register on UCAS via UCAS Apply
JUNE - AUGUST Complete PERSONAL DETAILS, ADDITIONAL
INFORMATION, EDUCATION, and EMPLOYMENT
Continue research, visits and other investigations
regarding subject and university choices
Write a first draft of Personal Statement (in Word to
cut and paste into application at a later stage)
SEPTEMBER Check personal statement through with tutor
Complete application as soon as possible for checking
Completed and checked applications can then be sent
off (the sooner an application is received by the
University, the more time they will spend reading it!)
MID SEPTEMBER Oxbridge/Medical/Law/Dentistry/Vet Science
UCAS forms completed ( internal deadline)
15 OCTOBER Application deadline for the receipt at UCAS of
applications for all medicine, dentistry, veterinary
medicine and veterinary science courses and for all
courses at the universities of Oxford and Cambridge.
BEFORE OCTOBER HALF TERM Students submit tutor approved UCAS application using
Apply online system
15 JANUARY 2012 Final UCAS deadline for first consideration
24 MARCH 2012 Application deadline for the receipt at UCAS of
applications for art and design courses except those listed
with a 15 January deadline. Go to Course Search to check
application deadlines for courses.
31 MARCH 2012 If UCAS receive your application by 15 January, the
universities and colleges should aim to have sent UCAS
their decisions by this date (but they can take longer).
Please make sure that your tutor, as well as Miss Haine/Mrs Morris and Mr Houghton/Mrs O’Connor
are aware that you are intending to apply for early applications i.e. 15 October. We need to know this
before the end of term – 21 July 2011.
B REGISTRATION PROCESS
By the end of Futures 18, you should have registered on UCAS.com.
How to register on UCAS?
Go to www.ucas.ac.uk
Click on Apply (left hand side of the screen)
Under ‘Applicants’ - click on Register / Log in to use Apply 2012
Click on ‘Register’
Follow the instructions screen by screen and complete the sections carefully (make sure
you include an appropriate email address. This is a quick and easy way for UCAS, your
universities as well as us to contact you).
Make a note of password, user name and personal ID (these will be given at different
steps of the registration process)
Your user name and password will enable you to log on to ‘Apply’ and complete your
When asked ‘How you are applying’ select ‘Through my school/college’
When prompted enter the buzzword (available from Miss Haine/Mrs Morris)
When asked if applying through Redland Green School/Cotham School – select yes
At this point the Personal ID is generated –make a note of this number and keep it
handy. This number needs to be quoted when speaking to UCAS Customer Service Unit.
These details are confidential to you and the Centre will not be able to supply these details if
mislaid. You will have to phone the UCAS helpline should this happen on 0871 468 0 468.
C COMPLETING AN APPLICATION
If you are applying for a university or college place, you will need to complete your application
online by using UCAS.com website “Apply” application system.
Once logged on (using the username and password generated during registration) you should
immediately start to complete the relevant sections of the Application Form. You should be able
to complete the first four sections straight away and at the latest these should be finished by
your return to the Centre in early September.
Don’t forget to verify your email address. You application can’t go anywhere until this has
The application form is divided into the following sections:
1 Personal details
Check this section carefully for spelling and correct use of capital letters e.g. Robert
Smith not rob smith.
Make sure you provide an up-to-date telephone number and email address – this is how
UCAS will contact you when the status of your application has changed, e.g. when a
university has sent UCAS their decision. Don’t forget your email address will be seen by
UCAS and the universities and colleges you apply for, so please make sure that it does
not cause offence.
The ‘Area of permanent residence’ relates to where you live. For most students at the
centre this is generally ‘Bristol’
Residential category is generally ‘UK Citizen or EU National’
Any section marked with an * must be completed
If you don’t understand what information is being asked, click on the ?. On many
options, a drop down list of options is provided.
N/A. You can leave this section blank.
You must select ‘fee code’ as this affects financial arrangements. You must complete this
section even if you are planning to finance yourself through university. Most applicants
from the UK, Channel Islands, Isle of Man and the EU will be in category 02. You should
use that code if you are eligible for assessment under student support arrangements,
even if you think your family income will be too high for you to receive it.
Fee code 02 UK, CHI, IoM, or EU student finance services
If you are opting for an NHS funded course your fee code is: 05 DH/Regional Health
For more information on NHS bursaries, go to www.nhsbsa.nhs.uk/Students/3253.aspx
Student support arrangements This related to the local authority in which you live.
This is generally ‘Bristol’ for most students at the
Mailings from UCAS
This section enables you to tell UCAS how you would prefer to be contacted. We
recommend you tick at least 1 box!
You can choose to nominate someone, e.g. parent/guardian/carer, who can discuss your
application with UCAS and the universities if you are unavailable.
Please detail here if you have any criminal convictions.
You should indicate here if you have a physical or learning difficulty. If this isn’t relevant
you must select ‘No disability’.
When leaving a section please click 'save' to avoid losing any information. When you
have finished all the entries please click on 'section completed' and 'save'. If you have
done something wrong, you will see warning messages and you won’t be able to tick
‘section completed’. Please pay attention to these.
2 Additional information
This section is only available in Apply to applicants who are permanently resident in the
UK. You will need to enter the following details.
Ethnic origin and national identity - you can also select a dual national identity
Activities in preparation for higher education - you can enter details of up to two
activities such as summer schools, Access to Bristol, or taster courses. Open days do not
count. If you have not taken any courses, leave the related sections blank
Care, parental education and occupational background – you can choose your
responses from the drop-down lists or enter the details in the boxes.
The occupational background question is compulsory but, if you prefer not to give this
information, you can enter 'I prefer not to say' in the text box. This information will not
be passed to your chosen institution until they have given you an unconditional offer
that you have accepted as their firm choice. This information will be used for statistical
3 Student finance
If you will be applying for student finance for your course and living costs, you can make
the process easier by allowing UCAS to share some of your details with Student Finance
We recommend you do this and select ‘Yes’ to the 3 related questions.
You can make up to five choices on your application. Applying for a selection of courses
(in the same/similar field) should increase your chances of receiving an offer.
You will need to click on ‘see list’ to enable you to select the correct information.
You should be aware of the following restrictions:
No more than four choices in any one of the following areas: medicine,
dentistry, veterinary medicine or veterinary science.
No more than one choice at either University of Cambridge or University of
Please also note:
University choices are listed alphabetically – you cannot give a preference of order
If taking a gap year, you should select ‘Deferred entry’ for each choice
Some courses require admissions tests e.g. BMAT, UKCAT, LNAT and some of these need to
be taken before applications are made. It is your responsibility to find this out and check
courses carefully to see if you need to register for these – more information about this can
be found on the Admissions tests section of the UCAS website. Some admissions tests such
as the BMAT are run in the centre – students must speak to Mr Houghton/Mrs O’Connor or
Miss Haine/Mrs Morris.
This is the section most students get wrong.
Universities need to know where you have studied and which qualifications you are
taking/have taken. You must fill in details of schools or colleges, then list qualifications,
one by one. You must include all schools and colleges attended since the age of 11, even
if you withdrew from the course. There is space to enter up to 10 centres.
You will be asked to state the highest level of qualification you expect to have before you
start your course – select ‘Below honours degree qualification’
You will need to know exact course title and exam boards. Start with your secondary
school and GCSEs. You will need to refer to your certificates for this information. If you
are retaking GCSEs at the centre, these will need to be added under ‘Redland Green
School’ or ’Cotham school’ and will appear under your A levels/BTECs.
When entering your A levels/BTECs, enter them under ‘Redland Green School’ or
You must enter your AS subjects separately to your A2 subjects:
Under the heading AS Level, you must list all of your AS subjects (generally 4 AS) with
the result achieved in August. Do not enter U grades. If taking a resit in January of
y13, you have 2 options:
1. Only enter the AS subject with a future date of March 2011 and the
result as ‘pending’. OR
2. Enter the AS subject with the August result and then enter it again
with a future date (March 2012) and the result as ‘pending’.
The qualification date is the date you receive your result – either August or March
not the date the exam was sat.
You must also enter all of the A2 subjects (generally 3) you are studying under the
heading GCE Advanced Level and select ‘pending’ from the result/grade option. For
A2s put a date in the future - August 2012.
Entering unit details for AS or A levels is optional - either show them all or none at all.
If taking a BTEC make sure you select the correct heading. Ask your subject teacher if
you are unsure.
See Appendix A for 1 example of how the Education section could look on your application.
You can enter details of up to five employers, including company name and address, a
description of your job, and start and finish dates. You will also be asked to say whether
you worked full- or part-time. This includes weekend and holiday jobs. If you have not
had any paid work experience, you can leave this section blank, but you will need to
mark it as complete.
7 Personal statement
We strongly recommend that you create your personal statement in a word document
to discuss with your tutor on your return to year 13 in early September. Once approved
you can copy and paste into Apply.
Don’t forget you only have 1 personal statement which your choices will see.
Please see separate document ‘Personal statement guidance’.
D WHAT HAPPENS ONCE THE APPLICATION IS COMPLETE?
Please make sure your tutor has approved a hard copy of your FULL application form including
your personal statement before you pay and send. This process should start in September.
When the Application Form is complete you should print out a copy and check it with your
tutor in the first instance.
At any time up to the point “pay/send” is pressed you can re-enter a section and change
You should check and recheck for errors with spelling, punctuation, grammar and capital
When you are happy with your application form and your tutor has approved it you will
need to pay before you are able to submit it to the centre:
If you apply to more than one course, university or college, the cost is £21.
If you only apply to one course at one university or college, you pay £11. The application fee
You must pay online by debit/credit card. The centre does not pay.
Once you have paid, you can submit your application to the centre’s UCAS team. Once the
centre receives your application, we will double check everything is correct, attach the
reference and enter the predicted grades provided by subject teachers before submitting it to
UCAS. This takes time! If we find a mistake, we will return it to you to rectify, however, this
could significantly delay the submission of your application to UCAS. Please note that this
process can take between 2 – 4 weeks so please get your applications forms in early.
Please remember that you can only complete one application in each cycle. If you send a second
application, it will be cancelled and you will not receive a refund.
EXAMPLE OF HOW THE EDUCATION SECTION ON YOUR UCAS APPLICATION SHOULD LOOK
Redland Green School (50459, 09/2009 – 07/2010, FT)
GCE Advanced Level
Biology 08/2012 Edexcel
Physical Education 08/2012 AQA
Religious Studies 08/2012 Edexcel
GCE Advanced Subsidiary (first award 2001)
Biology B 08/2011 Edexcel
Geography C 08/2011 Edexcel
Physical Education C 08/2011 AQA
Religious Studies B 08/2011 Edexcel
Bristol School (51234, 09/2005 - 06/2010, FT)
Additional Science A 08/2010 AQA
Art and Design (Unendorsed) B 08/2010 AQA
English B 08/2010 WJEC
English Literature A 08/2010 WJEC
Geography B 08/2010 Edexcel
Information & Communication
C 08/2010 AQA
Mathematics C 08/2010 Edexcel
Physical Education A 08/2010 Edexcel
Religious Studies B 08/2010 WJEC
Science A 08/2010 AQA
GCSE Short Course
Citizenship Studies C 08/2010 AQA
Religious Studies B 08/2010 WJEC