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					                       THE UNIVERSITY OF ALABAMA
             INTERSTATE MOVING AND RELOCATION CONTRACT
             FOR THE UNIVERSITY OF ALABAMA, TUSCALOOSA, AL

                              TABLE OF CONTENTS


1.0    Introduction to Bid Request

2.0    Scope of Goods and Services

3.0    Bid Terms and Conditions

4.0    Procedures for Providing Moving Services for
         The University of Alabama

5.0    Vendor Qualifications

6.0    Vendor Responsibilities

7.0    Vendor Standards

8.0    Invoices and Payments

9.0    Conflict of Interest

10.0   Vendor’s Bid Proposal Package Requirements
                  THE UNIVERSITY OF ALABAMA
            INTERSTATE MOVING AND RELOCATION CONTRACT
            FOR THE UNIVERSITY OF ALABAMA, TUSCALOOSA, AL

1.0   INTRODUCTION TO BID REQUEST

1.1   The University of Alabama is requesting sealed bid proposals for a contract with
      a national company to provide Interstate Moving and Relocation Services to
      employees of The University of Alabama, Tuscaloosa, AL. This bid contract will
      govern the transportation of the first and second proviso goods, between
      points in the United States except Hawaii. If your company is quoting the 400 N
      tariff, Canada will also be included.

1.2   The University maintains a philosophy of excellence in all its programs.
      The University expects its vendors to provide and adhere to the same
      standard of excellence in the relocation of University faculty and staff. The
      service provided for all of the relocations, regardless of size must be
      reflective of this quality.

1.3   The University believes that its employees should expect that their goods
      will travel safely, arrive on time undamaged and in good order. Moving is a
      stressful situation at its best; however, the vendor can play a major role in
      reducing this stress. The University expects the successful vendor(s) to
      apply the customer service, time, resources and personnel in providing its
      employees with excellent moving service.

1.4   All interested vendors should carefully read the entire bid request and
      submit bid/proposals that will meet or exceed the requirements stated herein, as
      this document provides the minimum requirements associated with this contract.
      Enhancements to the required specifications are encouraged and must be
      included in the bid proposal submitted in order to be considered in the bid
      evaluations.

1.5   Any exceptions to the specifications must be provided in the bid proposal, or the
      University will assume that the respondent agrees to all bid requirements. No
      exception will be considered to have been taken by the bidder unless it is
      properly set out in the bid.

1.6   All requested information and documents must be provided with each proposal.
      Failure to enclose requested information and documents WILL be grounds
      for elimination of that proposal from consideration in the evaluation
      process.
1.7    The relationship of carrier to University shall be that of independent contractor.
       All equipment used by carrier in the performance of the transportation functions
       hereunder shall at all times be under the exclusive control of carrier, and all
       expenses incurred by carrier in the operations of the equipment shall be paid by
       carrier, without reimbursement.

1.8    All bid proposals must be submitted in a sealed envelope or package to The
        University of Alabama Purchasing Office, Room 355 Rose Administration
       Building, PO Box 870130, Tuscaloosa, AL 35487, no later that 2:00 p.m.
       Wednesday, April 3, 2002. At that time the respondents to this request will be
       identified and proposals will be publicly opened and read aloud.

1.9    Bid proposals – Each vendor must submit one complete original set and one
       complete copy set of all required documents and information in the bid proposal.
       Both sets must be sent in a sealed envelope or package with the bid number
       clearly visible on the outside of the envelope or package. Unsigned proposals will
       not be considered. Faxed proposals will not be accepted. Proposals by
       overnight delivery should be forwarded by Federal Express or Airborne Express
       for direct delivery to The University of Alabama Purchasing Department, Rose
       Administration Building, Room 355, Tuscaloosa, AL 35487.

1.10   Vendors may attend the bid opening, but no information or opinions concerning
       the ultimate contract award will be given at the bid opening or during the
       evaluation process. After the public opening of this bid, the results will not be
       available to vendors not attending the opening until after an award is made.
       Information pertaining to complete files may be reviewed by visiting The
       University of Alabama, Purchasing Department. Vendors will need to make an
       appointment with Pollye Hardy, Assistant Purchasing Manager for Facilities 205-
       348-5230.

1.11   Any clarifications or questions concerning the requirements of this Request For
       Proposal should be submitted by email or fax machine no later than 4:00 PM on
       Wednesday, March 13, 2002 to Mrs. Pollye Hardy, Assistant Purchasing
       Manager for Facilities Procurement, The University of Alabama Purchasing
       Department, PO Box 870130, Tuscaloosa, AL 35487. All questions and answers
       will be compiled and provided to all vendors by facsimile machine at one time.
2.0 SCOPE OF GOODS AND SERVICES

2.1   The University of Alabama is a member of The University of Alabama system
      including The University of Alabama in Birmingham and The University of
      Alabama in Huntsville. This contract information will be shared with those
      institutions, and they will be allowed to utilize the contract if they desire to do so.

2.2   The University of Alabama department, in which the new employee will reside,
      determines the amount that it will pay for each move. In some cases, the entire
      move is paid by the University department. In many cases, the individual is
      given an allotment toward their move. Whichever the case, the contract vendor
      is required to follow the established University procedures.

2.3   The University of Alabama, Tuscaloosa, AL documented 73 moves for the period
      of January 1, 2001 – December 31, 2002 for University employees. The total for
      these moves was approximately $300,000.00. These moves included 69
      interstate moves, which were covered by the contract. There were 15 moves
      under 5000 pounds, 20 over 15,000 pounds and 34 between 5,000 and 15,000
      pounds. The University usually assigns its intrastate moves to the successful
      vendor of this interstate bid contract. In many cases, the University sets an
      allotment to be paid with the remaining balance to be paid by the employee. The
      average allotment paid by the University for these moves is $2,000.00, however,
      some allotments are more and some are less.

2.4   The above data is provided for informational purposes only as The University of
      Alabama makes no guarantees regarding the volume of moves that will transpire
      under the terms of this agreement during the contract period.

2.5   This bid contract will cover the first proviso and second proviso goods. Each
      vendor must address the availability and the bottom line discount from the tariff
      400 rates for each service, including but not limited to items 1 –20 below.

              SERVICES
      1) Basic Linehaul Transportation Charge
      2) Additional transportation charge (city)
      3) Containers charges.
      4) Packing labor charges.
      5) Unpacking charges.
      6) Valuation coverage. (Replacement Cost Protection - RCP)
      7) Appliance servicing -to include necessary disconnect, reconnect, preparation
         for transport.
      8) Piano or Organ handling.
      9) Elevator Transport.
      10) Stair carry.
      11) Extra pick up and deliveries.
      12) Excessive Distance carry (from house to truck)
      13) Items of bulky nature, (i.e. boats, autos, lawn equipment, etc.)
      14) Storage (time period, location, insurance).
      15) Debris Removal
      16) Flatbed charges
      17) Automobile Hauler
      18) Boat Hauler
      19) Third party service
      20) Other available services (please list, describe, and show discounts for each).


3.0 BID TERMS AND CONDITIONS

3.1   The initial term of this agreement will be for the period of one year from July 1,
      2002 through June 30, 2003. All respondents must quote firm rates, discounts,
      terms and conditions from STB HGB 400/Professional Movers Commercial
      Relocation Tariff for the contract period. The exceptions STB HGB 104 to the
      tariff will be waived and will not be a consideration in this bid or for billing
      purposes.

3.2   The successful contractor may request to renew the agreement for an additional
      one (1) year period for two consecutive years following the initial year contract
      period. At a minimum, the same tariff rates, discounts, terms, and conditions
      must be offered, if a renewal request is to be considered by the University. This
      request must be received no later that February first (February 1) of the year
      prior to the end of the contract year. The University of Alabama will be the sole
      determiner of contract extension. However, The University of Alabama reserves
      the right to cancel this contract without penalty at any time by giving thirty (30)
      days notice to the vendor if in its sole opinion the Agreement is no longer in its
      best interest.

3.3   Confidential/proprietary information such as company‟s financial statements must
      be placed in a separate envelope and marked confidential. This information can
      only be kept confidential “to the extent permitted by law”. Co-mingling of
      confidential/proprietary information is NOT acceptable. The bid proposal is not
      confidential and is a matter of public record.      Neither a bid proposal in its
      entirety, nor proposal pricing will be considered confidential/proprietary. Any
      information that will be included in any resulting contract cannot be considered
      confidential.
3.4   The bid response and proposal along with any official University of Alabama
      purchase order issued that references this Agreement, constitutes the entire and
      exclusive Agreement between the parties hereto, and any representation,
      affirmation of fact, and course of prior dealings, promise or condition in
      connection therewith or usage of the trade not incorporated herein shall not be
      binding on either party and any and all transportation provided for University by
      carrier shall be under the terms of this agreement. No waiver, alteration, or
      modification of any of the provisions hereof shall be binding unless in writing and
      signed by specifically authorized representatives of the parties.

3.5   The successful vendor is not an employee of the University, but is engaged as an
      independent contractor. Nothing in this agreement will be construed as authority
      for the successful vendor to make commitments, which will bind the University or
      to otherwise act on behalf of the University, except as the University may
      expressly authorize in writing.

3.6   Discounts should apply to:
             Those appointees who are being reimbursed by The University of
                Alabama for all or part of their moving expenses, whether or not an
                official University of Alabama purchase order is issued or the move is
                all or partial COD.
             Those University of Alabama appointees who are not being
                reimbursed by the University, but who wish to move under the terms of
                the contract.

3.7   Seasonal Rate Adjustments will NOT apply during the terms of this Agreement.

3.8   Fuel Surcharge will NOT apply during the terms of this Agreement.

3.9   One (1) primary vendor and one (1) secondary vendor will be selected for the
      University-wide contract to perform moves of first and second proviso goods for
      The University of Alabama and its employees as a result of this bid proposal. A
      secondary vendor will be selected to fulfill the requirements of the contract on
      individual moves that the primary vendor is unable to handle within the required
      time frames. The award of the secondary vendor will be evaluated the same as
      that of the primary vendor. If serving as a secondary contractor alters a
      respondent's proposal, this should be noted in the bid response proposal. If no
      exception is taken, the University will interpret the response as applying to either
      a single or dual award.
3.11   If the primary nor secondary vendor can not relocate the University employee in
       the required time frame, the University reserves the right to contact the next
       lowest responsible vendor from this bid evaluation. The vendor can not cause a
       shipment to go into storage, in order to meet the shipper‟s needed pickup date. If
       vendor can not meet the requested pickup date, the Purchasing Department
       must be notified immediately. Cost will be evaluated as to the secondary
       vendor‟s charges in comparison with storage and related charges of the first
       vendor. The University reserves the right in such cases to evaluate the situation
       and possibly award the trip to the next lowest responsible vendor. Each situation
       will be evaluated separately.

3.12   FLEET ASSIGNMENT - Vendor will assign owner-operators in the top 50% of its
       fleet to University's shipments. If such assignment will impair the vendor‟s ability
       to meet the requested or required pickup and delivery times, then the vendor will
       be expected to advise the University of this situation. The University reserves
       the right in such cases to evaluate the situation and possibly award to the trip to
       the next lowest responsible vendor. Each situation will be evaluated separately.
       The successful vendors must supply the University with a listing of their drivers in
       this category, upon request.

3.13   RESTRICTION AGAINST ASSIGNMENT - This Agreement may not be assigned
       by either party without the written consent of the other party, and any attempt to
       do so shall be void. If your company will be using any subcontracted company or
       agent in the performance of this contract, you MUST so state this in the bid
       proposal.

3.14   This bid is for the use by The University of Alabama as one entity and is not
       restricted to any certain department.

3.15   The University of Alabama reserves the right to reject any or all quotations and to
       waive any informality in the bid award.

3.16   The University of Alabama reserves the right to terminate any contract award for
       cause without penalty at any time should the vendor fail to carry out the
       requirements described herein or should the University determine that such
       termination be in its best interest.

3.17   No bid/proposal may be withdrawn without approval from The University of
       Alabama Purchasing Department. Any request for withdrawal must be submitted
       in writing to the Purchasing Department within ten (10) days after opening date.
       Vendor will be required to withdraw the entire bid/proposal, if such a request is
       made. More than two (2) such requests could result in removal from the
       University‟s approved vendor list. No bid/proposal may be withdrawn after
       awards have been made. You will be required to provide the products/service
       quoted at the prices quoted.
3.18     If two or more agents from a national van lines submit bid proposal identical in
         pricing, terms and conditions, and these proposals are considered for the primary
         or secondary bid award, The University of Alabama reserves the right to award to
         the agent located nearest to The University of Alabama. However, presentations
         and/or on-site visits may be used in this determination.

3.19     Vendors must retain a copy of their bid response for their records and use.

4.0 PROCEDURES FOR PROVIDING MOVING SERVICES FOR THE UNIVERSITY
    OF ALABAMA

4.1     NOTE: The University of Alabama is a State of Alabama Educational
        institution and all expenditures must be approved by the Purchasing
        Department prior to any service being performed. A PURCHASE ORDER
        MUST BE OBTAINED PRIOR TO ANY SERVICE BEING PERFORMED,
        EXCEPT FOR THE PRE-MOVE SURVEY AND ESTIMATE.

      4.1.1 The vendor will not commence any part of the moving services without
             notification from the University Purchasing Department. NO moves are to be
             accepted directly from an individual.

      4.1.2 The University of Alabama Initiating Department that will fund the employee's
            or equipment move will contact the Purchasing Department with relocation of
            household goods information on its new employee.

      4.1.3 The Purchasing Department will provide the successful contract mover „s
            exclusive booking agent a form “ Request for Estimate of Moving Services”,
            so a written guaranteed price estimate for relocating the new employee's
            goods or second proviso equipment can be prepared.

      4.1.4 The booking agent will arrange for an on-site inspection of the employee's
            goods before the guaranteed price estimate is prepared. The estimate will
            be emailed or faxed to Pollye Hardy, University Purchasing Department and
            emailed, faxed or mailed to the new employee for approval.

      4.1.5 Upon receipt of the guaranteed price estimate by the Purchasing Department,
            a copy will be sent to the funding department for its review and approval.

      4.1.6 The funding department will send the appropriate authorization to the
            Purchasing Department for the amount of the move it will pay.

      4.1.7 The Purchasing Department will issue a University of Alabama purchase
            order number to the exclusive booking agent prior to the move.
      4.1.8 After the move has been completed, the booking agent will submit an invoice
            package, as described later in the bid, to Pollye Hardy, U of A Purchasing
            Dept. for review.

      4.1.9 Upon approval of charges, the invoice packet will be sent to U of A Accounts
             Payable for payment.


5.0 VENDOR QUALIFICATIONS

5.1      All vendors submitting bid proposals must be certified by the Federal Highway
         Administration, Department of Transportation to perform the work described in
         this bid/proposal request. Proof of this certification must be provided with each
         proposal submitted.

5.2      CARRIER GOODS LIABILITY - Carrier shall be liable for all loss, damage and
         destruction to all shipments of goods while in its custody. This liability will consist
         of full replacement value for any loss or damage to goods while in its possession.

5.3 INSURANCE REQUIREMENTS

5.3 .1 The bidder shall bear the full and complete responsibility for all risk
       of damage or loss of equipment, products, or money resulting from
       any cause whatsoever and shall not penalize the University for any losses
       incurred in association with this agreement. The bidder shall maintain,
       during the life of this contract, the following minimum insurance
       requirements:

           KIND OF INSURANCE
                                            MINIMUM LIMITS OF LIABILITY
           Worker's Compensation            Statutory - Alabama
           Employers Liability              $2,000,000 (each employee, each accident
                                            and policy limit)
           Commercial General
           Liability:
               Each Occurrence              $2,000,000
               Personal and Advertising     $2,000,000
           Injury
               Products/Completed           $2,000,000
           Operations
               General Aggregate            $3,000,000

           Automobile Liability             $2,000,000 each accident - combined single
                                            limit
5.3.2 These policies shall contain a thirty (30) days written notice to the
      University before cancellation, reduction or other modification of any kind
      to the required coverage.

5.3.3 If the bidder is required by the State of Alabama to maintain WCI, the
      bidder, at its cost, must provide acceptable evidence of compliance with
      the worker’s compensation insurance requirements of the State of
      Alabama. In the event that the bidder fails to maintain and keep in force the
      insurance and Worker’s Compensation coverage as herein provided, the
      University shall have the right to terminate this contract. The University
      and bidder shall each be listed as the named insured in said policy(s) so
       that each is independently protected to the face amount of the policy.

5.3.4 Prior to the award of the bid, the successful bidder shall provide the
      University Purchasing Department with certification of insurance with the
      required kinds of insurance and minimum liabilities specified. The policies
      must be issued by an insurance company licensed to do business in the
      State of Alabama carrying an AM Best rating of A- or better, and the
      certificate must be signed by an authorized agent. In the event of
      cancellation, material change or intent not to renew any of the insurance
      requirements specified, thirty (30) days written notice shall be given to the
      University by the party initiating any revision.

5.3.5 The certificate must list The University of Alabama, c/o Purchasing
      Department, 355 Rose Administration Building, P.O. Box 870130,
      Tuscaloosa, AL 35487-0130 ATTN:Pollye S. Hardy as the additional
      named insured. The original certificate must be received by the
      University Purchasing Dept. within seven(7) working days of request.


6.0 VENDOR RESPONSIBILITIES

6.1   Successful vendors should have a manager on premises during each move at
      origin and destination.

6.2   It is the sole responsibility of the successful vendor to insure that all affiliates,
      subsidiaries or subcontractors and their agents and employees provide the
      products/services as outlined in the specifications of this bid and will conform to
      all the requirements set forth.
6.3   Compliance with laws - The parties agree that all for-hire transportation
      services provided by carrier under this Agreement shall be in conformance with
      the Federal Motor Carrier Safety Administration, Department of Transportation
      Title 49 Code of Federal regulations and any other governmental body having
      jurisdiction over the proposed activity.

6.4   Trained personnel - It is the vendor‟s responsibility to provide trained and
      certified moving personnel. At no time is it acceptable for the driver to use
      individuals off the street to perform any of the services required by this bid.

6.5   Indemnification - The successful vendor, at its sole cost and expense, shall
       assume all liability for and agrees to indemnify and hold harmless The University
      of Alabama, its officers, employees, and agents, from and against any and all
      claims by or on behalf of any person, firm, corporation, or governmental authority
      arising out of, attributable to, or in connection with any services, activities,
      operations, or obligations provided for, undertaken, delivered, performed or
      otherwise conducted pursuant to or in accordance with this RFP, vendor's
      response thereto, and/or any subsequent agreement including, without limitation,
      any and all claims for injury or death to persons or damage to property. Vendor
      also covenants and agrees, at its sole cost, to save harmless the University and
      the University's trustees, officers, employees, and agents from and against all
      costs, counsel fees, expense and liabilities incurred in connection with any such
      claim and any action brought thereon, and in case any action or proceeding is
      brought against the University or any of its trustees, officers, employees, or
      agents, by reason of such claim, vendor upon notice from the University will
      resist and defend such action or proceeding by qualified counsel.

6.6   Tariff Updates -Carrier will provide University with all tariff updates by mailing a
      published copy or disk copy of the update to Ms. Pollye Hardy, The University of
      Alabama Purchasing Department, P.O. Box 870130, Tuscaloosa, AL 35487-
      0130. The updates will be used only for informational purposes and will not be
      applied to the University contract.


7.0 VENDOR STANDARDS

7.1 Communication

7.1.1 The initial contact with the successful contract mover(s) must be made
      by the University Purchasing Department for moves for which the University is
      making full or partial payment.
7.1.2 The booking agent must act as the single point of contact before, during
      and after the move, for communication with the relocating individual or the
      University.

7.1.3 The booking agent must make contact with the shipper(new employee) within
      twenty-four (24) hours of the initial contact by the University Purchasing
      Department.

7.1.4 The booking agent should confirm all dates related to the move with the
      relocating individual and University Purchasing Dept. within forty-eight (48) hours
      of request. Packing, loading and/or delivery dates must be clearly defined when
      the estimate is submitted.

7.1.5 The booking or origin agent must confirm the date and arrival time of the packing
      crew a minimum of twenty-four (24) hours in advance.

7.1.6 Early arrival of the driver or packing crew is not acceptable, unless requested by
      the shipper.

7.1.7 The driver, booking, or origin agent must confirm the loading date and arrival
       time a minimum of twenty-four (24) hours in advance.

7.1.8 The driver or destination agent must confirm the delivery date and arrival time
       a minimum of twenty-four (24) hours in advance.

7.1.9 The booking agent should provide evidence of ability and willingness to arrange
      for any post move services requested. This includes but is not limited to:
      unpacking, rearranging, debris (used cartons) removed.

7.1.10 The booking agent must act as the single point of contact for any claims
       settlements.

7.1.11 The booking agent should provide evidence that a post move quality control
       questionnaire can be provided to the relocating individual and that the results will
       be made available to the University upon request.

7.2 ESTIMATES

7.2.1 Arrangements for an appointment for a pre-move survey must be made within
      forty-eight (48) hours of contact from the relocating individual or the University.

7.2.2 Pre-move survey must be performed within one (1) week of initial contact or at
      the convenience of the relocating person. If there is a delay, the University
      Purchasing Department must be notified immediately.
7.2.3 The University of Alabama will provide the successful vendor a form “Request for
      Estimate of Moving Services” that provides the vendor with the employee‟s
      information including the amount allotted by the University for the person‟s move
      or a request for estimate before the allotment is set. This form only authorizes
      the contract vendor to make a guaranteed price estimate for the named
      employee or department. This form is not a purchase order. See attached
      sample.

7.2.4 VERY IMPORTANT:
      Respondents to the proposal must guarantee the total estimated price to be the
      highest price that The University of Alabama and its appointees will pay, unless
      the University or its appointee makes a change after the guaranteed price is
      faxed to the University Purchasing Department. The Purchasing Department and
      the appointee‟s department must approve any changes. However, if the actual
      weight and services are less than the estimated price The University of Alabama
      and its appointees will only pay for the actual weight and services, no more. It will
      be the estimator's responsibility to insure a proper estimate. The University
      and/or its employees will not pay for unauthorized changes.

7.2.5 The guaranteed price estimate must be based on a guaranteed maximum
      weight. In the event the actual weight of the shipment exceeds this guaranteed
      maximum, the transportation, additional transportation, stair carry, elevator,
      shuttle service, storage and storage related charges will not exceed those based
      on the guaranteed maximum weight. If the shipper adds any goods to the
      shipment, then a revised guaranteed price estimate must be prepared.

7.2.6 The guaranteed prepared price estimate must be itemized, based on complete
      and full service of containers, packing and unpacking and include any service
      that is a known requirement of the move including but not limited to such items
      as extra stopoffs, piano/organ, bulky items, stair carry, elevator, excessive
      distance, shuttle service, third party charges at the point of origin and destination.
      A POOR JOB ON THE PART OF THE ESTIMATOR WILL NOT RELEASE THE
      VENDOR FROM THE PREPARED GUARANTEED PRICE ESTIMATE.

7.2.7 If the vendor uses a third party service for appliance service, assembly and
      disassembly of items, crating and other services, the third party charges must be
      itemized on the guaranteed price estimate, instead of the tariff pricing for these
      services.
7.2.8 Even if the shipper states that they do not want a full service move and will pack,
      dispose of or move part of the goods themselves, the vendor is required by the
      University to prepare the guaranteed price estimate based on a full service move.
      This is so a maximum dollar figure will be in place, in the event the shipper is
      unable to pack, dispose of or move the goods as planned.

7.2.9 Estimates for household Vs office/lab must be separated on two individual
      estimates for each category. If the shipper is moving goods from two entirely
      separate locations (such as separate states), these must be on separate
      estimates also.

7.2.10 The prepared guaranteed price estimate will be prepared within three (3) days
       after the pre-move survey is completed. It will be electronically transmitted or
       faxed to Mrs. Pollye Hardy, The University of Alabama Purchasing Department,
       whether the University is making full or partial payment or the individual
       employee is making full or partial payment for the move. The vendor will
       electronically transmit or fax, when possible or mail, a copy of the prepared
       guaranteed price estimate to the shipper within the same three day period after it
       is prepared. The preferred method of transmittal of the prepared guaranteed
       price estimate is via e-mail.

7.2.11If the shipper makes any changes in their move requirements or destination
       services become known, the vendor must notify the University immediately and
       submit a revised guaranteed price estimate.

7.2.12Telephone surveys are accepted only when time constraints and/or relocating
      individual availability is an issue and must be approved by the University
      Purchasing Department prior to this action being taken. It must be clearly stated
      on the written estimate “ Phone Survey Only.”

7.2.13All estimates are checked by the University Purchasing Department, then upon
      acceptance by the University and the new employee, a purchase order will be
      issued based on the amount that the University will pay for the person‟s move.
      NO MOVE IS TO TAKE PLACE WITHOUT A PURCHASE ORDER NUMBER
      FIRST!

7.2.14Written estimates must be submitted (by email, fax or mail) to the individual and
       the University Purchasing Dept. within three (3) days after the pre-move survey is
      completed.
7.3 ESTIMATE FORMAT

7.3.1 All estimates must be computerized in a format like or similar to the ATTACHED
      SAMPLE. Hand written estimates are NOT acceptable.

7.3.2 All estimates must include all information pertinent to anticipated charges
      including but not limited to:

                Shipper full origin address, including county
                Shipper full destination address, including county (if available)
                Dates of packing, loading and delivery
                Estimated weight
                Mileage
                Section
                Transportation and additional transportation cost
                Valuation coverage
                Origin and destination conditions, including stair carry charge, elevator
                 carry charge, long distance charge, shuttle charge (excluding weather)
                Any and all additional charges for services, packing material,
                 packing/unpacking, piano, organ, storage, bulk item handling, labor,
                 outside services, waiting time and overtime.
                Third party charges
                Automobile charges
                Boat charges
                Motorcycle charges
                Storage
                Signed and dated by the preparer
                Cube Sheet

7.3.3 Estimates must state the discount applied and clearly identify any products or
      services excluded from said discount.

7.3.4 When products or services are required/requested that are not covered under the
      tariffs, (e.g. Third party appliance servicing, disassembling of pool tables,
      waterbeds or swing sets, grandfather clocks, permit fees, etc,) the estimate must
      include a clear description and rate of charge.

7.3.5 All guaranteed price quotes must include a copy of pre-move survey work sheet
      commonly referred to as “cube sheet.”
7.3.6 If shipper requests pricing for the shipment of an automobile, boat or motorcycle,
       the booking agent must prepare two guaranteed price estimates: 1) with
      automobile, boat or motorcycle included with the shipment of the household
      goods and a second where the item is shipped by the automobile or boat hauler.

7.3.7 Guaranteed price estimate must include storage, if requested by the shipper.

7.3.8 If a crate is to be built in place of using a container, list cost of the crate on the
      estimate. Do not use the tariff rate container charge to cover the crate, unless it
      is to be billed at the container charge.

7.4 EQUIPMENT STANDARDS

7.4.1 All equipment used to perform services outlined in this bid should meet or exceed
      the following standards:

                 Clean and neat in appearance, inside and outside.
                 Clearly identifiable by company name.
                 Good working condition.

7.4.2 Long distance vans should be equipped with all standards necessary to perform
      requested/required services timely and professionally. This includes but is not
      limited to:
              Air ride suspension
              Adequate supply of clean moving pads
              Dollies, hand trucks, moving straps
              Loading ramps and tiering racks
              Bubble wrap and stretch wrap

7.4.3 When an automobile is included in a household move, it must be transported on
      a car carrier vehicle or a long distance van equipped with an auto loading device
      that meets industry standards.


7.5 UNIFORM/APPEARANCE STANDARDS

7.5.1 All individuals performing any labor related services as outlined in these
      specifications must be in a uniform. Minimum standards include:

                 Overall clean/neat appearance
                 Uniform shirt including company name (T-shirts are acceptable if
                  company name is displayed).
                 Name Tags
7.5.2 Any item of apparel of a distasteful or suggestive nature is unacceptable.

7.6 CONDUCT STANDARDS

7.6.1 All personnel should at all times conduct themselves in a courteous and
      professional manner. Personnel includes but is not limited to: Office staff,
      consultants, packers, drivers, helpers, warehouse personnel, unpackers, and
      claims adjusters.

7.6.2 Conduct that is not acceptable includes but is not limited to: Foul language,
      offensive or distasteful comments related to age, race, ethnic background or sex,
      evidence of alcohol influence or influence of drugs, refusal to provide services
      requested, refusal to make arrangements for additional services needed and
      general rudeness.


7.7 PACKING MATERIAL STANDARDS

7.7.1 All containers and packing material must be new and in clean usable condition
      and must conform to all specifications as outlined in the published tariffs
      regarding dimensions and structure (appropriate pound test).

7.7.2 Items should be packed to sufficiently protect them from damage or breakage.
      However, the items should be packed in an effective, cost saving manner.
      Containers should be full.

7.7.3 .Packing material should be delivered at no charge.

7.7.4 If the individual moving requests used containers to do their own packing, the
      booking agent must make this immediately known to the University Purchasing
      Department. The prices for these containers must be provided to the individual
      moving and the University Purchasing Department.


7.8 PACKING/UNPACKING STANDARDS

7.8.1 All labor provided for packing and unpacking should be performed by employees
      experienced in packing household goods.

7.8.2 The origin agent packers or the driver should provide the labor needed to “stretch
      wrap” all over stuffed (upholstered) household goods at no charge to the
      University unless noted herein.
7.8.3 When the move includes packing and unpacking, the booking agent has the sole
      responsibility to make all necessary arrangements to organize and plan this
      function as a part of its normal operation with the relocating individual.

7.8.3 In the event that a move requires only a small amount of packing/unpacking, this
      function may be performed by the driver if he/she is qualified as a packer.
      Regular employee packers must be used for any move over 5,000 pounds and
      should be performed before the arrival of the moving van for loading.

7.8.4 At no time is it acceptable for the driver to use individuals off the street to perform
      any of the services required by this bid.

7.8.5 All containers must be numbered and be listed on the inventory sheets with the
      same number and a description of the contents.

7.8.6 All unpacking services should be performed within forty-eight (48) hours upon
      arrival or as requested by the relocating individual. All used cartons must be
      removed from premises and disposed of properly at no cost to the University.


7.9 LOADING/UNLOADING STANDARDS

7.9.1 Any labor provided for loading and unloading must be performed by regular
      employees of the successful vendor experienced in handling household goods.

7.9.2 At no time is it acceptable for the driver to use individuals off the street to perform
      any of the services required by this bid.

7.9.3 Loading and unloading must be performed according to normal industry
      practices. This includes but is not limited to: wrapping all furniture in clean
      moving quilts, loading heavy items below, lighter and fragile items on top, using
      auto ramps while loading cars, boats, and/or trailers, tying pieces down for
      transportation, and using strapping when needed.


7.10 STORAGE, WAREHOUSING and DISTRIBUTING STANDARDS

7.10.1 Warehouse roof in acceptable condition, free of leaks.

7.10.2 Yard and dock areas free of debris.

7.10.3 Storage containers structurally sound and damage free.
7.10.4 A sprinkler system and/or fire alarm always functioning.

7.10.5 Regular inspections performed by the local fire department and/or insurance
       carrier to insure facilities are free of fire hazards including but not limited to:
       Storing flammable substances in or around the facility, storing debris around
       heating/cooling systems, and faulty wiring or lighting.

7.10.6 Facility well lighted for security.

7.10.7 Facilities free from insect/rodent infestation.

7.10.8 Facility available for inspection by relocating individual and/or the University
       department.

7.10.9 Notification of any storage request for the household moves must be made to the
       University Purchasing Department and must be an approved service prior to the
       move, for moves in which the University is making full or partial payment. The
       vendor is expected to work with the shipper to avoid any storage charges,
       whenever possible.

7.10.10If storage will result because the primary vendor can not move the shipper at the
      required time, the University reserves the right to contact the secondary vendor
      for a guaranteed price estimate. The cost of the move by the primary and
      secondary vendors will be evaluated and the University reserves the right to
      issue the order for whichever is in the best interest of the University and the
      shipper.

7.10.11 The storage site must be in a secured relocation facility that is nearest to the
      shipper's point of destination, so that the storage will be charged under Item 210
      in No. 210, Pickup and Delivery on Storage-In-Transit Shipments in the STB
      HGB 400 Nationwide Household Goods Relocation Tariff. The University or its
      employees will NOT pay additional charges for SIT transportation that is not
      covered by the Item 210 schedule.

7.10.12 If storage is necessary, storage related charges and delivery out charges will be
      based on the actual weight of the shipment, if the weight is less than that weight
      on the guaranteed price estimate. If the weight is more than that on the
      guaranteed price estimate, the weight billed for storage related charges and
      delivery out charges must be the same as on the guaranteed price estimate.
7.11LOSS/DAMAGE CLAIMS SETTLEMENT PROCEDURE STANDARDS

7.11.1 The booking agent must act as the single point of contact to arrange for the
       timely settlement of any claim. This includes:

         Issuing claim forms within twenty-four (24) hours of notification of a claim by
          relocating individual or department.

         Arranging for a claims adjuster to visit within one (1) week of notification of
          claim. If the vendor can not make contact with the individual or there is any
          other reason, this is not accomplished, the vendor must notify Pollye Hardy,
          the University Purchasing Department.

         Provide a list of reliable repair firms .

         Guaranteeing final settlement of claim within thirty (30) days of filing or
          notification of disposition to relocating individual and the University
          Purchasing Department.

         In the event that a household or laboratory goods item considered essential,
          is damaged beyond use, the booking agent or van lines must be prepared to
          provide immediate reimbursement to the relocating individual and/or
          department. This would include but not limited to: Beds and bedding,
          appliances, child care items (e.g. Cribs, car seats, strollers, high chairs, and
          playpens).

7.12 DELAYED PICK-UP/DELIVERY INCONVENIENCE CLAIMS

7.12.1 The booking agent should provide evidence of authority and willingness to
       provide the following minimum compensation for expenses incurred as a direct
       result of a service performance failure, if the shipment is not delivered within
       twenty-four (24) hours of the last scheduled delivery date of transit span stated
       on the estimate:

             a.      All reasonable lodging expenses until goods delivered
             b.      All reasonable meal expenses until goods delivered
             c.      Reimbursement for the purchase or rental of items deemed
                     essential during a delay of certain goods. (See item listing above)
             d.      Reimbursement of a, b,& c within one(1) week of receiving receipts

      If the individual moving makes changes that will effect the pickup and/or delivery
      dates, the successful vendor must immediately notify the University Purchasing
      Department .
8.0 INVOICES AND PAYMENTS

8.1   All invoices must be generated by the exclusive booking agent.

8.2   All invoices must itemize the actual charges in the manner shown above with the
      stated discounts applied to the services performed by the contract mover. If the
      guaranteed price is less than the actual charges, the actual charges must be
      shown in the invoice package, however the University and/or its employee will be
      billed only the guaranteed price quoted on the estimate.

8.3   Each invoice package MUST include:

         Invoice with company name, address, date, invoice number, shipper
          (University employee‟s) name
         Computerized audited charges report that includes Person‟s name, full origin
          address, full destination address, dates of packing, loading and unloading,
          shipment weight, miles, and itemized listing of products/services and the
          charges for each with extended totals, discount amount and total charges .If
          initial invoice, if the goods have gone into storage and where. On invoice
          following storage, dates, breakdown of storage charges and related charges
          (See attached sample)
         Certified weight tickets
         Copy of third party invoice(s)
         Signed and dated Bill of Lading,
         Signed and dated Statement of Additional Services
         Signed and dated inventory sheets of goods moved.

8.4 The purchase order number must be clearly shown on the invoice for
      payment to be rendered.

8.5   The University's on-line purchase order system is not designed for
      delayed unknown payments. Therefore, addendum/split invoicing the move will
      result in a delay in processing payment. Third party charges are required to be
      on the initial invoice for origin. Third party charges for destination are also
      required to be on the initial invoice, unless the goods are placed in storage. If the
      goods are placed in storage, then any third party destination charges will be on
      the same invoice as the storage. All storage will be billed on one invoice. If
      storage is billed separately, the first invoice MUST state that goods have been
      placed in storage.

8.6   Invoices must be mailed to:
             The University of Alabama, Purchasing Department, PO Box 870130,
             Tuscaloosa, AL 35487-0130, ATTN: Pollye Hardy
8.7   When the shipper (new employee) is responsible for paying part or all of the
      moving charges, the exclusive booking agent must make arrangements for the
      payment to be made directly. The University holds no responsibility for payment
      of charges due as a result of products/services provided for any amount other
      than the amount of a written University purchase order issued for the said
      shipper‟s move.

8.8   INCORRECT INVOICES

8.8.1 All invoices are audited by The University Purchasing Department ; those for full
      or partial COD, those in which the University is making full payment and those
      that the COD shipper request reviewed. Invoices will be monitored against the
      tariff and guaranteed price estimate.

8.8.2 Any incorrect invoice will be held until the proper corrections or credits have been
      received by the University. The University will take any discounts due on
      incorrect invoices, once the corrections or credits have been received.

8.8.3 If there is an error in the COD or partial COD collection of the University
      employee, the University expects the vendor to reimburse the employee within
      not more than two (2) weeks of error notification

9.0 CONFLICT OF INTEREST

9.1   If any owner, officer, partner, board or director member, employee, or holder of
      more than 5% of the fair market value of your firm or any member of their
      households is an employee of The University of Alabama, this information must
      be included in your RFP response. Failure to disclose this information in your
      response will result in the elimination of your proposal from evaluation.

9.2   If any owner, officer, partner, board or director member, employee, or holder of
      more than 5% of the fair market value of your firm or any member of their
      households is an employee of The University of Alabama; you or and your firm is
      awarded any contract as a result of this RFP, then within ten(10) days after the
      contract is entered into, you agree to file a copy of that contract to the State of
      Alabama Ethics Commission in accordance with the Code of Alabama, Section
      36-25-11 and upon request by the University furnish evidence of such filing.
10.0 VENDOR'S BID PROPOSAL PACKAGE REQUIREMENTS

         The bid proposal must be concise and in the order as listed below.
         Pertinent supplemental information should be referenced and included
          as attachments.
         All of the following required information and documentation MUST be
          included in your bid response. Failure to supply this information WILL
          eliminate your bid from consideration.
         All bid proposals must be organized in notebook form and tabbed to
          comply with the following sections:

10. 1 BID AND PROPOSAL SIGNATURE

10.1.1 Each proposal and bid form submitted MUST be signed by an official of
      the vendor's national corporate office who is authorized to bind the offer
      nationwide, and proposals shall contain a statement to the effect that the
      offered proposal is firm once accepted. The signature of an individual
      agent is NOT acceptable and will not be considered binding. This
      solicitation for proposals does not commit The University of Alabama to
      award a contract, to pay any costs incurred in the preparation of a
      proposal, to pay for the published tariff or to procure a contract for any
      articles or services offered by a vendor.

10.1.2 Bid form must have vendor‟s original signature to be valid. Photo copies cannot
       be accepted as original signatures. Failure to comply with this requirement or
       failure to sign bid form will eliminate your bid from consideration.

10. 2 EXCLUSIVE BOOKING AGENT

10.2.1 To facilitate the coordination of all moves for University employees, it is
       REQUIRED that each contract mover appoint a local carrier as exclusive booking
       agent and contract administrator for this agreement. The University will schedule
       all moves through this exclusive Booking Agent.

10.2.2 After the bid award, the exclusive booking agent will identify a specific person
       and backup that will be the University's in-house contact and will handle the
       University's moves. An account receivable contact will also be named with the
       exclusive booking agent‟s billing department. The University of Alabama
       Purchasing Department must be notified immediately of any problems associated
       with moves. However, any problems associated with the moves, including
       delays and damage in transit to the goods, will be handled by the Booking Agent
       contract administrator.
10.2.3 The local exclusive booking agent, its address, and its phone number MUST be
       identified in each proposal. The exclusive booking agent „s location as to The
       University of Alabama, Tuscaloosa, AL will be a criterion in the evaluation of all
       proposals.
                Name:_____________________________________________
                   Address:___________________________________________
                            ____________________________________________
                   Regular telephone number: ____________________________
                   Toll-free telephone number ____________________________
                   Fax number: ________________________________________
                   Email address: ______________________________________
                   Regular Storage facility locations nearest to Tuscaloosa:
                   __________________________________________________
                   __________________________________________________

                  Climate controlled storage facility locations nearest to
                 Tuscaloosa: ________________________________________
                 ___________________________________________________

10.3 GENERAL BUSINESS INFORMATION
           Corporate Office
            Name:_____________________________________________
            Address:___________________________________________
                     ____________________________________________
            Regular telephone number: ____________________________
            Toll-free telephone number ____________________________
            Fax number: ________________________________________
            Email address:_______________________________________

                Fleet size and ownership of vehicles for the Booking Agent and the
                 National Van Lines
             
                Number of personnel, full time and part time
                   1. Booking Agent
                   2. National Van Lines

                Number of drivers, full time and part time
                   1. Booking Agent
                   2. National Van Lines

                Length of time in business
                    1. Booking Agent
                    2. National Van Lines
               List your Alabama license number
                    1. Booking Agent
                    2. National Van Lines

               List your Interstate Commerce Commission certificate number
                    1. Booking Agent
                    2. National Van Lines

             Business Volume
                  List the total number of moves booked during 2001
                  1. Booking Agent
                  1. National Van Lines
            Federal and State OSHA Requirements
     The National Van Lines and Booking Agent must clearly define any Federal,
     DOT, EPA, or State OSHA regulations that prevent them from performing a
     complete moving service. This includes but is not limited to: transporting
     flammable material, corrosives, explosives or radioactive materials.

10.4 REFERENCES

     All vendors submitting proposals MUST provide with their responses a listing of a
     minimum of three (3) references that demonstrate their experience in performing
     interstate moving and relocation of first proviso (household) goods and offices,
     museum, laboratory equipment and other goods listed for second proviso moves.
     It is requested that experience with contracts in which the vendor handles
     employee and equipment moves for major educational institutions, such as The
     University of Alabama, or other entities be outlined in the bid/proposals.
     Respondents should include with their bid/proposals a list of clients of this nature
     that their firm currently or previously has had under contract plus the contact
     person and telephone for each client. This information will be used in the
     evaluation of proposals submitted. Both local and national contracts should be
     listed if available.

10.5 FINANCIAL STATEMENTS

     All proposals submitted MUST include a complete financial statement from each
     vendor for the past three (3) years.

10. 6 HISTORY OF ORGANIZATION

     A brief history of the national van lines and exclusive booking agent company
     MUST be incorporated in the proposal.
10.7 CURRENT ORGANIZATION

10.7.1 A current organizational chart depicting the national company's management
       structure and a current organizational chart depicting the exclusive booker
       company's management structure MUST be included in the bid proposal.
       Include any corporate names, addresses, telephone numbers and email
       addresses that may be beneficial during this contract.

10.8 COVERAGE

10.8.1 Each proposal MUST provide detailed information concerning the extent of the
       mover's coverage of all areas of the United States and the fleet size available to
       the carrier. Proposals MUST include, as a graphical depiction of the contractor's
       coverage capability, a copy of a United States map with all of the mover's service
       locations marked. Should such a map not be available a copy of the carrier's
       agent directory can be substituted listing all agents by location with their address,
       phone number, and contact person. The extensiveness of a mover's coverage
       capability within the United States will be a criterion in the contract award. All
       agent carriers must comply with the terms of this agreement.

10.9 TRANSIT GUIDE

10.9.1 The University request a “guaranteed” pickup date for all shipment and the best
       possible delivery time.

10.9.2 Each bid respondent MUST include with their proposal, the best transit guide that
       they are offering as service to the University and its employees. Pickup and
       delivery time frames must be address as per the number days based on the
       weight of the shipment.

10.9.3 The University expects on-time pickup and delivery for the employee goods.

10.9.4 Carrier agrees to make good faith efforts to dedicate sufficient equipment and
       facilities to transport all shipments tendered to it by University under this
       Agreement and to meet University's requested pickup and delivery schedule.

10.9.5 It is unacceptable for a driver to arrive early for the pickup of shipper‟s goods and
       cause the shipper to need services that were not originally planned by the
       shipper as well as undue stress due to latest minute alteration of the shipper‟s
       moving schedule.
10.9.6 If the carrier arrives to load a shipment earlier than the established pickup date,
       the carrier will be expected to provide containers and packing labor at its own
       expense. If the carrier is able to tender the shipment for final delivery more than
       24 hours prior to the specified delivery date or the first day of the specified
       delivery time period and the shipper has not requested or concurred in such early
       delivery, the carrier will be expected to place the shipment in storage and
       handling and delivery out of storage at the specified delivery time at its own
       expense.

10.10 INSURANCE

10.10.1 State the insurance coverage provided as minimum amounts per vehicle for
       cargo. Insurance is provided by whom: booking agent or national van lines?
      List the insurance company, address and phone and indicate the amount of
      liability coverage

10.11 SAFETY
            How often are vehicles inspected ?
               1. Booking Agent
               2. National Van Lines

                How often are drivers given a physical?
                   1. Booking Agent
                   2. National Van Lines

                Safety performance
                    1. Booking Agent
                        Number of DOT Infractions in 2001
                        Based upon how many miles driven

                    2.National Van Lines
                       Number of DOT Infractions in 2001
                       Based upon how many miles driven

10.12 TRAINING

10.12.1 Describe the national van lines and the booking agent‟s driver training and
        safety programs.

10.12.2 Describe the national van lines and the booking agent‟s packer training and
        safety program
10.13 DRUG/ALCOHOL FREE

10.13.1Describe what measures your company takes to insure drug-free and
      alcohol-free performance, while employees are on duty.

10.14 LITERATURE FOR RELOCATION

10.14.1 Include a sample of all literature or brochures to be provided to University
      employees and their families to prepare them in successfully planning and
      completing their moves. Every employee must be given a copy of the OCP-100
      “Your Rights and Responsibilities When You Move” after the first contact is made
      with the UA employee. These document will be distributed to all University
      employees, but the cost for the development, production and distribution of the
      publication will be at the sole expense of the contract mover.

10.15 E-MAIL CAPABILITIES

10.15.1 Each vendor MUST describe the E-mail capabilities of the national company
      and the exclusive booking agent in the bid/proposal. The University prefers to
      communicate with the exclusive booking agent through E-mail concerning each
      of the relocations. Each vendor must describe the booking agent‟s ability to
      communicate by E-mail on a daily basis with the University Purchasing Dept. as
      well as the shipper (new UA employee) and the ability to send the guaranteed
      price estimate as an E-mail attachment.

10.16 COMMUNICATION

10.16.1 With Shipper - Describe the contact your company will have with a shipper from
      the time the University Purchasing Dept. initiates the move until the shipment is
      delivered. Address at what points your company would be in contact with the
      shipper. Also, discuss what information the shipper is given at what point of
      contact.

10.16.2 With drivers - Describe the national van lines road equipment dispatch system
       in detail. Describe the contact that your company has with its drivers. Address
      how often you communicate with the drivers and by what method you
      communicate with the drivers. How often are the drivers required to contact the
      company?

10.16.3 With other van line agents – describe

10.16.4 With van line headquarters – describe
10.17 TRACKING CAPABILITIES

10.17.1 Do you have computerized tracking? Explain in detail your system of tracking
      shipments in transit including the capabilities of the Booking Agent and the
      National Van Lines describing the technological tools used.

10.18 ON-LINE PRICING

10.18.1 Each vendor MUST describe any on-line pricing capabilities that would be
      available to the University by disk or Internet from your company in the bid
      proposal.

10.19 MANAGEMENT REPORTING

10.19.1 Vendor MUST provide a sample of each type of management report with the
      bid proposal of the reports that can be provided to the University. Indicate the
      frequency that these reports can be furnished. Reports should analysis of the
      University shipments.

10.20 PERFORMANCE

10.20.1 Performance Report: Include a copy of your company‟s OCP- 101 “Annual
      Carrier‟s Performance Report” for 2000 and 2001

10.20.2 Include a copy of your company‟s quality control questionnaire

10.21 PERFORMANCE MEASUREMENT

10.21.1 Each vendor must address the following questions in your proposal.
            1. What Performance Measures are used by Your Company to track your
               own performance?
            2. How do you measure pricing and billing accuracy?
            3. Do you measure On-Time Delivery? If so, How?
            4. What is Your Company's current performance rate of On-Time
                Delivery?

10.22 SUBCONTRACTOR(S)

10.22.1 Each vendor must state the name of any company or agent not directly affiliated
      under the name of your national company that will perform any services for the
      University‟s moves. Include the name of the third party companies, who services
       that your company uses on a regular basis, their addresses, and a complete list
       of charges. The vendor will be responsible for any subcontractors, who services
       they provide.

10.23 DESTINATION VISIT

10.23.1 Each bid respondent MUST describe what type of service is provided after the
      move is completed, whereby the local contract agent calls or visits the home of
      the employee or laboratory site to assure that all services have been performed
      in accordance with the successful vendor's contract and to assist with the
      resolution of any problems associated with the move.

10.24 CLAIMS HISTORY

10.24.1 Include a complete copy of your claims history settlement and ratio
        report for 2000 and 2001

10.24.2Claims history :
                    1.Booking Agent claim liability, percentage
                    2.National Van Lines claim liability, percentage

                     3.Booking Agent cost per hundred
                     4.National Van Lines cost per hundred

                     5. Booking Agent average claim
                     6. National Van Lines average claim

10.25 CLAIM SETTLEMENT

10.25.1 The exclusive booking agent will be expected to handle all claims.

10.25.2 Carrier agrees that it will settle all claims of $1,000.00 or less within a thirty (30)
      day period and further agrees that if it is unable to settle a claim over $1,000.00
      by one of University's employees within thirty(30)day period, it will submit a report
      to University so indicating and outlining the areas of dissent in reaching a
      settlement. The University will review the reports and if any claim is not settled
      within sixty(60) days of the filing date, the University may consider a penalty to
      be paid by the vendor of $50.00 per day , beginning on the sixty-first (61) day

10.25.3 Each vendor MUST describe their claim settlement procedures and identify the
      company(s) that act as adjuster(s) for your company for these claims. A copy of
      the claim forms must be included in the bid response.
10.26 AUTOMOBILE/BOAT HAULERS

10.26.1 Vendors should describe their access to the use of automobile/boat haulers and
      any contracts that they may have with the automobile/boat haulers that would be
      beneficial to the University. Explain the procedure for using this time of haulers.

10.27 PAYMENT TERMS

10.27.1 Each vendor MUST state in your proposal the required payment terms for those
      payments made by University employees as well as those made by The
      University of Alabama. Quote any prompt payment discount available to the
      University and its employees under this agreement. The University will not
      consider any prompt payment discount of less than twenty (20) days after receipt
      of invoice in the bid evaluation process. However, it will take advantage of all
      discounts for which it is eligible. In no case will The University of Alabama
      consider a proposed payment term of less than Net 30.

10.28 BID PRICING FORMS

10.28.1 It is required that the University pricing forms and data sheets furnished for
      quotation with the bid package MUST be completed and submitted with your
      proposal. The proposal format must address each area in the order they are
      listed in 10.0 Vendor‟s Bid Proposal Package Requirements ". as described later
      in the bid. Failure to complete the required information and return it with your bid
      response will eliminate your bid from consideration.

10.29 TARIFF

10.29.1 Vendors may use the 400N or any previous tariff for this contract. A complete
      copy of your company‟s entire STB HGB 400 Tariff from which you are quoting
      and to be used by your company in executing the contract awarded from this bid
      MUST be provided to the University with your bid response. No changes or
      additions to the tariff can alter the frozen tariff. Failure to enclose the complete
      tariff will eliminate your bid from consideration in the bid award.

10.30 ESTIMATE SAMPLE

10.30.1 Include a sample of your computerized “guaranteed price” estimate that your
company would provide UA & shipper. It must be similar to the attached sample and
include all the required information. Handwritten is not acceptable.
10.31 INVOICE CHARGES SAMPLE

10.31.1 Include sample of computerized audited invoice charges report that your
      company would provide UA & shipper. It must be similar to the attached sample
      and include all the required information. This must show the actual cost and
      services of the move, even if this cost is higher than the prepared guaranteed
      price estimate. Handwritten is not acceptable.

10.31.2 Rates for SIT and regular permanent storage charges must be included herein.
       State the period of time that goods are covered by SIT and what day it would
      convert to permanent storage. State the rates for SIT and regular permanent
      storage including : Storage fee per month, warehousing cost per floor space,
      distribution, handling, valuation coverage while in storage, delivery to destination
      and cost of any additional insurance coverage.

10.32 CERTIFICATION

10.32.1 A copy of your company‟s federal certificate as an interstate household goods
        carrier must be enclosed with your bid proposal.

10.33 PRE-AWARD REQUIREMENTS

10.33.1 Each vendor will, upon request by the University Purchasing Department,
      be prepared to give an oral presentation of their proposal of products and
      services which would include a detailed analysis of how each of the requirements
      described in the bid proposal will be addressed, for the purpose of clarification or
      to amplify the materials presented in any part of the proposal. However, vendors
      are cautioned that the evaluators are not required to request clarification;
      therefore, all proposals should be complete and reflect the most favorable terms
      available from the vendor. The University of Alabama reserves the right to award
      this contract based on bid proposal responses without discussion. These
      presentations, if required, will be scheduled by the University Purchasing
      Department prior to the award of the contract.

10.33.2 Upon request from the University, a field inspection of the vendor‟s operation
      and equipment offered may be required for evaluation purposes. Such
      inspection (s) shall be at the bidder‟s expense and shall be given at the vendor‟s
      current address of operation and warehousing that will be primarily used to fulfill
      the University‟s contract. Inspection should take place within ten (10) working
      days of request by the University. Failure to comply with an inspection request
      will be grounds for elimination of your bid response from consideration.
10.34 BID AWARD

10.34.1The University of Alabama will be the sole judge in selecting the bid/proposal
      for household and laboratory moving services that it deems to be in the
      University's overall best interest. Each bid/proposal enhancements, the bid
      information and pricing forms and the six (6) sample evaluation move forms will
      be evaluated in their entirety, and the bid award will be based on the overall
      bid/proposal evaluation.

10.34.2The University of Alabama reserves the right to accept or reject any or all
      proposals received as a result of this request and to waive any informalities in the
       evaluation award process.

10.34.3A bid award conference will be held with the primary and secondary vendor
      prior to an award letter being issued.
10.39               THE UNIVERSITY OF ALABAMA
                  VENDOR’S DISCOUNT QUOTE SHEET

PRICING MUST BE BASED ON THE STB HGB TARIFF 400N OR ANY PREVIOUS
TARIFF. THIS PRICING MUST BE FROZEN FOR THE PERIOD OF JULY 1, 2002
THROUGH JUNE 30, 2003.
       NOTE: THE TARIFF THAT IS PRESENTED AT THE BID OPENING WILL BE
THE PRICING UPON WHICH THE UNIVERSITY CONTRACT WILL BE BASED. IF
YOUR COMPANY WILL USE 400 N AN AUTHORIZED COMPUTER DISKETTE
COPY WILL FULFILL THIS REQUIREMENT, FOR ANY PREVIOUS TARIFF, A
COMPLETE PUBLISHED COPY MUST BE SUBMITTED WITH THE BID.
       STATE THE TARIFF YOUR COMPANY IS QUOTING FOR THIS
CONTRACT: 400 ____. If using Tariff 400N, indicate any change that is included
in the basic linehaul or has been combined with another charge.

        SERVICE - PER CENT (%) DISCOUNT OFF OF THE TARIFF RATE

A) Basic Linehaul Transportation Charge             ____________

B) Additional transportation charge (City)          ____________

C) Containers charges.                              ____________

D) Packing labor charges.                           ____________

E) Unpacking charges.                               ____________

F) RCP Valuation coverage at No Charge               ____________
  (Replacement Cost Protection - RCP)
   Valuation shall be based on a minimum $3.50 per pound. What
  valuation are you offering the University $__________ per pound

  Cost per hundred for additional RCP valuation over the amount
  that is no charge                                   ____________

G) Appliance servicing - to include necessary disconnect, reconnect,
 and preparation for transport.                      _____________

H) Piano or Organ handling.                         _____________

I) Elevator Transport.                              _____________

J) Stair carry.                                     _____________
K) Extra pick up and deliveries.                     _____________

L) Excessive Distance carry                          _____________

M)Items of bulky nature (boats,autos,etc)            _____________

N)Storage In Transit                                 _____________

      No. of Days Covered by SIT _____________

O) Warehouse Handling                                _____________

P) Delivery Out of Storage                           _____________

Q) Flatbed charges                                   _____________

R) Automobile Hauler                                 _____________

S) Boat Hauler                                       _____________

T) Third party charges                               _____________

U) Debris Removal                                    _____________

V) Small Shipment Surcharge                          _____________

W) List any additional charges that are not address above
       and the discount for them.

 ___________________________________                 _____________

 ___________________________________                 ____________

 ___________________________________                 _____________


             PERMANENT STORAGE CHARGES
State your company‟s charges for permanent storage, if is requested by the shipper.

Storage charge per month ____________

Insurance charge per month ___________

Amount of insurance coverage for the above charge ____________
10.40 SAMPLE MOVES
      The following sample moves will be used in the bid evaluation process to
determine the lowest responsible contract mover that offers the best overall proposal to
meet the needs of The University of Alabama.

       Please complete all of the required information on each sample evaluation move
form based on the facts you are given on each page, rates of the STB HGB 400 tariff
you are submitting, and the terms of your bid proposal. You must complete all six (6) of
the evaluation moves with all of the requested information on the forms provided with
this Request For Proposal, if your proposal is to be considered in the bid proposal
evaluation process. Failure to return these sample moves completed with your bid will
eliminate your bid from consideration.

   ****If a service is not discounted, please indicate this on the sample move form.
10.41                      THE UNIVERSITY OF ALABAMA

                         SAMPLE EVALUATION MOVE NO. 1

MOVE FROM STILLWATER, OK 74074 TO TUSCALOOSA, AL 35405

Transportation Sec. No. 00003                    Miles 790

Total Weight 1520 pounds

Base Trans. Charge                                           $_________________

Additional transportation charge          Tuscaloosa         $_________________

Cost for replacement value coverage                          $_________________

        Valuation $________/ lb.         $__________/ Total

Containers Charges
Description   - Quantity      -     Rate   -   Total
1.5 ctn:    :    18               ________ __________
3.0:              4               ________ __________

                           Total container charges           $_________________

Packing Charges
Description   - Quantity  - Rate         -   Total
1.5 ctn:    :   18       ________         __________
3.0:             4       ________         __________

                     Total packing charges                    $________________

                  Unpacking Charges
Description   - Quantity  - Rate    - Total
1.5 ctn:    :    18      ________ __________
3.0:              4      ________ ___________

                     Total charges before discount       $_________________

                     Discount _______ per cent           $_________________

        TOTAL COST OF SAMPLE MOVE 1                   $____________________
10.42                     THE UNIVERSITY OF ALABAMA
                        SAMPLE EVALUATION MOVE NO. 2
MOVE FROM WEST LAFAYETTE, IN 47901 TO TUSCALOOSA, AL 35405
Transportation Sec. No. 00003       Miles 573
Total Weight 11,540 pounds
                                    Base Trans. Charge $____________________

Additional transportation charge                             $____________________

                                                   Tuscaloosa $____________________

Cost for replacement value coverage                    $____________________

        Valuation $________/ lb.        $__________/ Total
Containers Charges
Description     -    Quantity    -      Rate   -             Total
Barrel/Dishpack        26               _______              _______
Less than 3 cu.ft      42               _______              _______
3 cu.ft. ctn           30               _______              _______
4.5 cu. ft. ctn        24               _______              _______
6.0 cu.ft. ctn          2               _______              _______
Wardrobe ctn           16               _______              _______
Mattress Crib           1               _______              _______
Twin 3 x 3              4               _______              _______
Twin 4 x 6              2               _______              _______
King/Queen              2               _______              _______
Mirror ctn             17               _______              _______

                           Total container charges    $____________________
Packing Charges
Description     -   Quantity     -      Rate   -             Total
Barrel/Dishpack       26                _______              _______
Less than 3 cu.ft     42                _______              _______
3 cu.ft. ctn          30                _______              _______
4.5 cu. ft. ctn       24                _______              _______
6.0 cu.ft. ctn         2                _______              _______
Wardrobe ctn          16                _______              _______
Mattress Crib          1                _______              _______
Twin 3 x 3             4                _______              _______
Twin 4 x 6             2                _______              _______
King/Queen             2                _______              _______
Mirror ctn            17                _______              _______

                           Total packing charges     $____________________
Unpacking Charges
Description     - Quantity     -        Rate   -           Total
Barrel/Dishpack      9                  _______            _______
Less than 3 cu.ft   10                  _______            _______
3 cu.ft. ctn         8                  _______            _______
4.5 cu. ft. ctn      7                  _______            _______
6.0 cu.ft. ctn       1                  _______            _______
Wardrobe ctn         8                  _______            _______
Mattress ctn:
Twin 3 x 3           4                  _______            _______
Twin 4 x 6           2                  _______            _______
Mirror ctn          17                  _______            _______

                   Total unpacking charges        $____________________

      Excessive Distance Carry Lafayette, IN      $____________________

              Total Distance 150 ft. for 9740 pounds
Shuttle Service – Vehicle -         Tuscaloosa      $____________________
       (1 van for eight (8) hours to shuttle 9740 pounds)

Shuttle Service – Labor -          Tuscaloosa      $____________________
       (2 men for eight (8) hours each to shuttle 9740 pounds)

            Total Charges Before Discount          $____________________

            Discount _______ per cent             $____________________

      TOTAL COST OF SAMPLE MOVE 2                 $____________________
10.43                     THE UNIVERSITY OF ALABAMA
                        SAMPLE EVALUATION MOVE NO. 3
MOVE FROM MINNEAPOLIS, MN 55417 TO TUSCALOOSA, AL 35405
Transportation Sec. No. 00003        Miles 1009
Total Weight 13,480 pounds
                                  Base Trans. Charge $____________________

Additional transportation charge - Hennepin           $____________________

                               Tuscaloosa             $____________________

Cost for replacement value coverage                   $____________________

                    Valuation $________/ lb.         $__________/ Total
Containers Charges
Description     -  Quantity     -       Rate   -           Total
Barrel/DP            25                 _______            _______
1.5 cu.ft ctn.       58                 _______            _______
3 cu.ft. ctn         20                 _______            _______
4.5 cu. ft. ctn      22                 _______            _______
Wardrobe ctn         14                 _______            _______
Mattress ctn:
4x6                   3                 _______            _______
Mirror ctn           26                 _______            _______

                           Total container charges   $____________________
Packing Charges
Description     -   Quantity    -       Rate   -           Total
Barrel/DP             25                _______            _______
1.5 cu.ft ctn.        58                _______            _______
3 cu.ft. ctn          20                _______            _______
4.5 cu. ft. ctn       22                _______            _______
Wardrobe ctn          14                _______            _______
Mattress ctn:
4x6                    3                _______            _______
Mirror ctn            26                _______            _______

                           Total packing charges     $____________________
Unpacking Charges
Description     - Quantity    -         Rate   -           Total
Barrel/DP           25                  _______            _______
1.5 cu.ft ctn.      58                  _______            _______
3 cu.ft. ctn        20                  _______            _______
4.5 cu. ft. ctn     22                  _______            _______
Wardrobe ctn        14                  _______            _______
Mattress ctn:
4x6                  3                  _______            _______
Mirror ctn          26                  _______            _______

                   Total unpacking charges        $____________________
      Excessive Distance Carry Tuscaloosa         $____________________

            Total Distance 225 ft. for 13,480 pounds

            Total Charges Before Discount          $____________________

            Discount _______ per cent             $____________________

      TOTAL COST OF SAMPLE MOVE 3                 $____________________
10.44                     THE UNIVERSITY OF ALABAMA
                        SAMPLE EVALUATION MOVE NO. 4
MOVE FROM CHAPEL HILL, NC 27514 TO TUSCALOOSA, AL 35406
Transportation Sec. No. 00003       Miles 579
Total Weight 28,750 pounds
                                    Base Trans. Charge $____________________

Additional transportation charge - Tuscaloosa                 $____________________

Cost for replacement value coverage $100,650                  $____________________

        Valuation $________/ lb.         $__________/ Total

Containers Charges
Description     -  Quantity        -     Rate   -             Total
Barrel/DP            28                  _______              _______
Less than 3 cu.ft.   55                  _______              _______
3 cu.ft. ctn         59                  _______              _______
4.5 cu. ft. ctn      40                  _______              _______
6.0 cu.ft. ctn       37                  _______              _______
Wardrobe ctn         21                  _______              _______
Mattress ctn:
Twin                  2                  _______              _______
Double                6                  _______              _______
King/Queen            4                  _______              _______
Mirror ctn           32                  _______              _______

                            Total container charges           $____________________

Packing Charges
Description     -    Quantity      -     Rate   -             Total
Barrel/DP              28                _______              _______
Less than 3 cu.ft.     55                _______              _______
3 cu.ft. ctn           59                _______              _______
4.5 cu. ft. ctn        40                _______              _______
6.0 cu.ft. ctn         37                _______              _______
Wardrobe ctn           21                _______              _______
Mattress ctn:
Twin                    2                _______              _______
Double                  6                _______              _______
King/Queen              4                _______              _______
Mirror ctn             32                _______              _______

                            Total packing charges             $____________________
continued Sample Move 4

Total Charges before storage and discount                     $____________________

             Discount _______ per cent                        $____________________

Total Charges for move after discount,
but before storage                                            $____________________

STORAGE-IN-TRANSIT - 28,750 Pounds -           Tuscaloosa or the nearest point for
your company under Item 210
                  State warehouse full address ________________________
                                               ________________________
                                               ________________________

Warehouse Handling - $_________/cwt               $____________________

First Day Storage - $_________/cwt                $____________________

Ninety (90) additional days - $_________/cwt      $____________________

Replacement value coverage while in storage       $____________________

      Valuation $________/ lb.           $__________/ Total

      Cartage out of storage –Base Cartage           $____________________

                           Excess Cartage            $____________________

      Insurance Charge for Cartage                   $____________________

Total storage related charges before discount        $____________________

Discount _____per cent for storage related charges   $____________________

Total storage related charges after discount         $____________________
Unpacking Charges
Description     -  Quantity   -       Rate   -          Total
Barrel/DP            28               _______           _______
Less than 3 cu.ft.   55               _______           _______
3 cu.ft. ctn         59               _______           _______
4.5 cu. ft. ctn      40               _______           _______
6.0 cu.ft. ctn       37               _______           _______
Wardrobe ctn         21               _______           _______
Mattress ctn:
Twin                  2               _______           _______
Double                6               _______           _______
King/Queen            4               _______           _______
Mirror ctn           32               _______           _______

                   Total unpacking charges      $____________________

            Discount ____per cent on packing $____________________

Total UNPACKING charges after discount          $____________________

      TOTAL COST OF SAMPLE MOVE 4               $____________________
10.45                      THE UNIVERSITY OF ALABAMA
                         SAMPLE EVALUATION MOVE NO. 5

LABORATORY MOVE - 2ND PROVISO
MOVE FROM AUSTIN, TX 78744 TO TUSCALOOSA, AL 35401
Transportation Sec. No. 00003   Miles 719
Total Weight 9350 pounds

                                            Base Trans. Charge $____________________

Additional transportation charge – Travis              $____________________

                                                   Tuscaloosa $____________________

Cost for replacement value coverage for $175,000       $____________________

                     Valuation $________/ lb.
Containers Charges
Description    -     Quantity   -      Rate   -              Total
Barrel/DP              20              _______               _______
Less than 3 cu.ft ctn 50               _______               _______
3 cu.ft. ctn           15              _______               _______
Corrugated ctn          5              _______               _______

                           Total container charges    $____________________
Packing Charges
Description    -     Quantity    -      Rate     -           Total
Barrel/DP              20               _______              _______
Less than 3 cu.ft ctn 50                _______              _______
3 cu.ft. ctn           15               _______              _______
Corrugated ctn          5               _______              _______

                           Total packing charges      $____________________

             Elevator carry Austin, TX 9350 lbs       $____________________

     Long carry, 100 ft. Austin, TX 9350 lbs    $____________________
No Unpacking Charges
                  Total Charges Before Discount $____________________

                    Discount _______ per cent         $____________________

        TOTAL COST OF SAMPLE MOVE 5                   $____________________
10.46                     THE UNIVERSITY OF ALABAMA
                        SAMPLE EVALUATION MOVE NO. 6
MOVE FROM ST. LOUIS, MO 63180 TO TUSCALOOSA, AL 35401
Transportation Sec. No. 00003       Miles 479
Total Weight 2960 pounds
                                    Base Trans. Charge $____________________

Additional transportation charge – St. Charles               $____________________

                                                   Tuscaloosa $____________________

Cost for replacement value coverage for $175,000        $____________________

                         Valuation $________/ lb. $__________/Total
Containers Charges
Description   -    Quantity   -       Rate   -         Total
Mattress ctn:
54” x 75”            2                _______          _______

                           Total container charges     $____________________
Packing Charges
Description   -     Quantity    -        Rate      -         Total
Mattress ctn:
54” x 75”              2                 _______             _______

                           Total packing charges       $____________________

No Unpacking Charges
                 Total Charges Before Discount $____________________

                    Discount _______ per cent          $____________________

                    Total Charges after discount       $____________________


continue next page for Sample Move 6
STORAGE-IN-TRANSIT - 2960 Pounds -          Tuscaloosa or the nearest point for
your company under Item 210
           State warehouse full address _____________________________
                                        _____________________________
                                        _____________________________

Warehouse Handling - $__________/cwt            $____________________

      First Day Storage - $__________/cwt       $____________________

Twenty-one (21) additional days - $__________/cwt      $____________________

Replacement value coverage while in storage $__________/cwt $___________

       Valuation $________/ lb. $__________/Total

Cartage out of storage – Base Cartage                   $__________________

                    Excess Cartage                      $__________________

      Insurance Charge for Cartage                      $__________________

Total storage related charges before discount           $__________________

Discount _______per cent for storage related charges     $__________________

Total storage related charges after discount            $__________________

      TOTAL COST OF SAMPLE MOVE 6                      $____________________

				
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