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									tips & tricks yearbook publishing with splendid portraits
                                                                                                          Our Annual

                                                                                                          Panel Page Issue
                                                            yearbook publishing with splendid portraits
                                                                                                          Because of your hard work, this year’s
                                                                                                          yearbooks will have the BEST Panel
                                                                                                          Pages EVER!

                                                                                                            I hope the new school year has treated you well and that
                                                                                                          you’re back in the swing of things. If you haven’t started working
                                                                                                          on your yearbook, now is the time to get started!

                                                                                                            Shortly after Picture Make-up Day, you’ll receive your Portrait
                                                                                                          Data Proofs and Yearbook CD, which is the starting point to
                                                                                                          creating your panel pages. Be sure to check out Editing Your Data,
                                                                                                          which is a great article that discusses tips on managing the data
                                                                                                          proofing process.

                                                                                                             In this issue, we’ll also walk you through the contents of your
                                                                                                          Splendid USB Flash Drive and give you some pointers on
                                                                                                          creating more advanced panel page layouts. We’ve also
 November 2009
                                                                                                          included some samples of ezbook backgrounds with
                                                                                                          corresponding clip art in our Fresh Design Ideas section.

                                                                                                             Finally, I encourage you to take the time to review the
                                                                                                          Yearbook Planning Timeline on the last page of each
                                                                                                          month’s newsletter. It will give you a snapshot of where
                                                                                                          you should be in the yearbook layout process
                                                                                                          throughout the year.

                                                                                                             As always, if you have any questions, or need our assistance,
                                                                                                          please don’t hesitate to contact us.

            in this issue…
             Editing                                                                                                            Your Splendid                    ezbook
             Your Data                                                                                                          Flash Drive                      Templates

             Panel Page                                                                                                         How to Promote                   Fresh
             Designs                                                                                                            Your Yearbook                    Design Ideas

                                                                                                                                                                               Splendid’s Yearbook Resources
                                                                                                                                            1                                   Newsletters, Forms & Tutorials
      Peace of Mind. Delivered .                                                                                                                                                      Click Here
tips & tricks yearbook publishing with splendid portraits
                                                                                                     Your Data               Shortly after Make-up Day, keep an eye out for your

                                                            yearbook publishing with splendid
                                                                                                                             Portrait Data Proofs and Yearbook CD.

                                                                                                Hand Out Your Data Proofs to
                                                                                                Your data proofs will come separated by class
                                                                                                with an instruction sheet for each teacher. Give
                                                                                                each teacher their own data proofs to edit with a
                                                                                                deadline for returning them to you.

                                                                                                How to Edit the Proofs
                                                                                                   Ask teachers to use a red pen when proofing so
                                                                                                     you can easily spot their corrections.

                                                                                                                                                      If a student had their
                                                                                                                                                    picture taken on Original
                                                                                                                                                    Picture Day and Make-up
 November 2009
                                                                                                                                                    Picture Day, their image
                                                                                                                                                    will appear twice in the
                                                                                                                                                    data proof. Ask the
                                                                                                                                                    teacher to put an X
                                                                                                                                                    through the image they do
                                                                                                                                                    not want to appear in the

                                                                                                                                                      Have the teacher make
                                                                                                                                                    sure every student is in the
                                                                                                                                                    correct class and that all
                                                                                                                                                    first and last names are
                                                                                                                                                    spelled correctly.
                                                                                                                                                     Ask teachers to list all
                                                                                                                                                    students that are not
                                                                                                                                                    pictures in the spaces

                                                                                                                                                                Splendid’s Yearbook Resources
                                                                                                                               2                                 Newsletters, Forms & Tutorials
      Peace of Mind. Delivered .                                                                                                                                       Click Here
tips & tricks yearbook publishing with splendid portraits
                                                                                       What’s On
                                                                                       Your Splendid
                                                                                                                      6       Folders on Your Flash Drive
                                                            yearbook publishing with
                                                                                       Flash Drive

                                                                                 1 Additional Clip Art
                                                                                        Look at hundreds of additional pieces of clip art to supplement the clip art that is already
                                                                                        included in the ezbook program.

 November 2009
                                                                                 2      Communicating with Splendid
                                                                                        This folder contains the How To Contact You post card. It is one of the first things
                                                                                        we will need from you to open the lines of communication between you and Splendid.

                                                                                 3      Forms for Splendid
                                                                                        These forms can also be found on our Yearbook Resource Page. But just in case you
                                                                                        need them on the go, we have included them on your flash drive.

                                                                                 4      Inspiration Pages
                                                                                        Curious about what other schools are doing? Take a look at the Inspiration Pages we
                                                                                        have included on the flash drive. They are sure to get your creative juices flowing.

                                                                                 5      Photography Tips & Tricks
                                                                                        A few pointers on how to take fabulous candid images that will make your yearbook
                                                                                        pages pop. We’ve also included a handy guide on how to set your camera.

                                                                                 6 ezbook Help
                                                                                        The links in this folder give you quick, easy access to, ezbook tutorials & our
                                                                                        Splendid Yearbook Resource Page.

                                                                                                                                                               Splendid’s Yearbook Resources
                                                                                                                          3                                     Newsletters, Forms & Tutorials
      Peace of Mind. Delivered .                                                                                                                                      Click Here
tips & tricks yearbook publishing with splendid portraits
                                                                                                                                                  Using a template can help you achieve a consistent,
                                                                                                                                                  professional looking yearbook while also saving you valuable

                                                            yearbook publishing with splendid portraits
                                                                                                                                                  time. Now, ezbook offers two different types of templates.

                                                                                                          Snap-to Templates
                                                                                                                 A Snap-to Template allows you to drag objects onto a
                                                                                                                 page and have the template automatically size the
                                                                                                                 object into an allotted space.
                                                                                                          Snap-to templates have become popular over the last few years
                                                                                                          because they are easy to use and give books a very professional
                                                                                                          quality. Since there are 122 different snap-to templates in ezbook,
                                                                                                          the variety of designs is practically unlimited.

                                                                                                          Once you have decided on a template, drag it onto the page you
                                                                                                          are working on, just as you would a background. Then, drag your images into the dotted
                                                                                                          lined shapes. Ezbook will automatically crop and size your image to fit the space.

                                                                                                          Please note that you can only add items within the dotted lines when using a snap-to template.
                                                                                                          The background is the only item that can be added to snap-to template pages that does not
                                                                                                          specifically fall within the dotted lines.

                                                                                                          Removing a template allows you to add items                Warning: Once a template is removed, adding the
                                                                                                          outside of what the template will allow. Also,             template back to the page will erase all of your work
 November 2009                                                                                            once you remove the template, you can resize,              on that page. Make sure you have placed all of your
                                                                                                          rotate and crop all the items.                             items on the template before you remove it.

                                                                                                          Custom Templates
                                                                                                                  A Custom Template allows you to save a page that you have already created as a
                                                                                                                  template. This will come in handy when creating your panel pages because you will
                                                                                                                  be able to maintain the exact font, size and positioning for all your panel pages.

                                                                                                          To create a Custom template, after creating a page, go to the File menu and choose Save Page
                                                                                                          As A Template. Then, choose the tab you would like to save the template in, just as you
                                                                                                                                                         would when importing an image. Once saved,
                                                                                                                                                         the template will function exactly like the
                                                                                                                                                         predesigned templates that come with the

                                                                                                                                                                 Another way to create custom templates is by
                                                                                                                                                                 using the drawing tools. Any place that a drawing
                                                                                                                                                                 shape appears will be a space reserved for an
                                                                                                                                                                 image once the page is saved as a Custom
                                                                                                           Page before being saved
                                                                                                           as template
                                                                                                                                       Page after being saved
                                                                                                                                       as template

                                                                                                                                                                                               Splendid’s Yearbook Resources
                                                                                                                                                     4                                          Newsletters, Forms & Tutorials
      Peace of Mind. Delivered .                                                                                                                                                                       Click Here
tips & tricks yearbook publishing with splendid portraits
                                                                                                                                              Creativity is part of what makes the yearbook process
                                                                                                                                              fun. With ezbook’s shape & crop tools, you can

                                                            yearbook publishing with splendid portraits
                                                                                                             Designs                          combine fun with originality!

                                                                                                          Uniformity Makes the Difference
                                                                                                          Even though your school will have both an Original and Make-up Picture Day, chances are you
                                                                                                          may need to take a few images yourself. Here are a few ways to make those pictures blend into
                                                                                                          the rest of the images on the page:
                                                                                                                 Scale and crop images to the same ratio. Splendid images
                                                                                                                   are 640 pixels by 800 pixels.
                                                                                                                 Heads should be about the same size. Head shape,
                                                                                                                   hairstyles and head tilt will affect the perceived size, so
                                                                                                                   lining up the eyes is a good way to achieve a uniform look.
                                                                                                                 Use the same, solid colored background (preferably blue)
                                                                                                                   for every picture you take.
                                                                                                                 Take all of your images in the same location and with the
                                                                                                                   same posing to ensure consistent results.

                                                                                                                                                                                      The circled image was not taken by Splendid.
                                                                                                                                                                                     Churchill Road Elementary did a fabulous job of
                                                                                                                                                                                                incorporating this picture!
                                                                                                          Creating Variations
 November 2009
                                                                                                          There are several different ways to create a professional, uniform panel page. Here are a few
                                                                                                          ideas to get you started:
                                                                                                                 Soften With Color - Adding a dark field to the bottom part of the page will lower
                                                                                                                   contrast and soften the page. This dark area also creates a canvas for reversing out text.
                                                                                                                 Bigger Images - Making one or two of the flowed images bigger will draw special
                                                                                                                   attention to those images. This is a great way to highlight the Principal and Assistant
                                                                                                                   Principal on your faculty page!
                                                                                                                 Use A Single Color - A single color as a background will help flatten the page and
                                                                                                                   creates an interesting checkerboard effect if some panel squares are left empty.

                                                                                                          Hard and Soft Edges
                                                                                                          You can see how the exact same
                                                                                                          layout has a completely different feel
                                                                                                          when laid out on a white background
                                                                                                          and then alternatively on a dark

                                                                                                          The white background gives the
                                                                                                          photos a hard edge, while the darker
                                                                                                          background is quieter and softer.
                                                                                                          The difference is truly amazing!

                                                                                                                                                                                    Splendid’s Yearbook Resources
                                                                                                                                                   5                                 Newsletters, Forms & Tutorials
      Peace of Mind. Delivered .                                                                                                                                                               Click Here
tips & tricks yearbook publishing with splendid portraits
                                                                                                            How To
                                                                                                                                               We want to help you meet your yearbook sales
                                                                                                                                               goals. Here are a few ideas on how to generate

                                                            yearbook publishing with splendid portraits
                                                                                                            Your Yearbook                      tons of yearbook sales.

                                                                                                          Encourage Presales
                                                                                                          When to start promoting the school yearbook is always the million dollar
                                                                                                          question. Generally speaking, the more opportunities students have to
                                                                                                          purchase the yearbook, the more yearbooks you’ll sell. Starting early in the
                                                                                                          year with a pre-sale option is get things rolling. Many schools offer a
                                                                                                          discounted price for students that purchase the book early in the year.
                                                                                                          Another benefit to pre-selling the yearbook is that it gives you an idea of how
                                                                                                          many yearbooks you should order.

                                                                                                          Promote Online Ordering
                                                                                                          One of the newer trends in yearbooks is online ordering. Splendid offers this
                                                                                                          service, and each year, more and more parents are opting to purchase their
                                                                                                          yearbook online. Not only can parents charge their yearbook, you don’t have
                                                                                                          to collect any payment envelope. We’ll send you a payment voucher online
                                                                                                          whenever a parent orders a yearbook.

                                                                                                          Set A Sales Goal Early
                                                                                                          Setting a goal early in the year and keeping track of how far you are from reaching that goal is a great
                                                                                                          way to build enthusiasm with your students. Consider having a large display in the school office or lobby
 November 2009
                                                                                                          showing how close you are to meeting your goal. You can also have status updates on the morning
                                                                                                          show or during school
                                                                                                          announcements to encourage those
                                                                                                          students who haven’t purchased yet
                                                                                                          to turn in their order.

                                                                                                          Signing Party
                                                                                                          Students love yearbooks for two
                                                                                                          primary reasons: Looking at
                                                                                                          themselves and their friends and
                                                                                                          getting their friend’s autograph. Plan
                                                                                                          a signing party for the end of the year
                                                                                                          so that students can gather together
                                                                                                          and get all of their autographs at
                                                                                                          once. This is an easy, inexpensive
                                                                                                          way to generate excitement. If you
                                                                                                          plan the party well enough in
                                                                                                          advance, you can hang posters around the school reminding students that they need their own copy of
                                                                                                          the yearbook if they want to attend the party.

                                                                                                                                Customizing your yearbook order envelope is a great way to promote the
                                                                                                                                yearbook. When filling our the Yearbook Order Envelope Request Form,
                                                                                                                                remember that Splendid can customize your school’s envelopes any way
                                                                                                                Splendid        you like. This is where you can promote online selling, offer discounts, set
                                                                                                                  Tip...        deadlines and much more!

                                                                                                                                                                                            Splendid’s Yearbook Resources
                                                                                                                                                  6                                          Newsletters, Forms & Tutorials
      Peace of Mind. Delivered .                                                                                                                                                                   Click Here
tips & tricks yearbook publishing with splendid portraits
                                                                                                                       fresh design ideas                                                         Brain Food for the
                                                                                                                                                                                                 Creative Mind

                                                            yearbook publishing with splendid portraits   Background Series
                                                                                                              Ezbook offers hundreds of backgrounds to choose from. We love that the backgrounds are
                                                                                                              grouped in series. This allows you to have different backgrounds throughout the book, while
                                                                                                              presenting a nice even flow from page to page. Below are just a few of the different series.

                                                                                                          Bugs                                      This series offers a consistent color pallet and is very
                                                                                                          Series                                      playful. Perfect for the elementary or K-8 market.

 November 2009                                                                                            Muted Elements                                        Muted but still very bold with the styling.
                                                                                                          Series                                          This series is fun and chic with tons of texture.

                                                                                                          Inspiration                                            If your feeling whimsical, this may be the
                                                                                                                                                               series for you. Colorful and fun all in one.

                                                                                                                                                                                        Splendid’s Yearbook Resources
                                                                                                                                                   7                                     Newsletters, Forms & Tutorials
      Peace of Mind. Delivered .                                                                                                                                                               Click Here
tips & tricks yearbook publishing with splendid portraits
                                                                                                                   fresh design ideas                                          Brain Food for the
                                                                                                                                                                               Creative Mind

                                                            yearbook publishing with splendid portraits
                                                                                                          Just Dandy     This series is unique because it mixes warm, earth tones and
                                                                                                          Series                cooler colors. It also works well for every age group.

                                                                                                          Tropical             The name says it all. These backgrounds will certainly
                                                                                                          Series                      add a touch of tropical flair to your yearbook!

 November 2009

                                                                                                          Retro                       Feeling Groovy? This may be the series for you.
                                                                                                          Series                             A good mix of quiet and colorful choices.

                                                                                                                                                                      Splendid’s Yearbook Resources
                                                                                                                                  8                                    Newsletters, Forms & Tutorials
      Peace of Mind. Delivered .                                                                                                                                             Click Here
tips & tricks yearbook publishing with splendid portraits
                                                                                                                   fresh design ideas                                              Brain Food for the
                                                                                                                                                                                   Creative Mind

                                                            yearbook publishing with splendid portraits
                                                                                                          Rustic Flair              Bold colors and a subtle texture are always a great
                                                                                                          Series               combination. This series is well suited for all age groups.

                                                                                                          Leather        If you love warm, brown tones and lots of texture, this series is
                                                                                                                                for you. Great for a classic, traditional looking yearbook!

 November 2009

                                                                                                          Swirl                                       The Swirl Series offers a good mix
                                                                                                                                                          of muted and colorful choices.

                                                                                                                                                                          Splendid’s Yearbook Resources
                                                                                                                                     9                                     Newsletters, Forms & Tutorials
      Peace of Mind. Delivered .                                                                                                                                                 Click Here
tips & tricks yearbook publishing with splendid portraits
                                                                                                                   fresh design ideas                                              Brain Food for the
                                                                                                                                                                                   Creative Mind

                                                            yearbook publishing with splendid portraits
                                                                                                          Neon Doodle                       Bold and beautiful all in one series. These
                                                                                                          Series                  backgrounds offer a nice variety of bright, fun options.

                                                                                                          Stitched      Interesting patterns and a wide array of color choices will make
                                                                                                          Series                     this series attractive to schools with all age groups.

 November 2009

                                                                                                          Collegiate                     Classic with warm earth tones, this series adds
                                                                                                          Series                               a bit of trendiness by incorporating plaid.

                                                                                                                                                                          Splendid’s Yearbook Resources
                                                                                                                                    10                                     Newsletters, Forms & Tutorials
      Peace of Mind. Delivered .                                                                                                                                                 Click Here
tips & tricks yearbook publishing with splendid portraits

                                                            yearbook publishing with splendid portraits
                                                                                                             Yearbook                             Yearbook Yourself is a fun new trend that allows you to
                                                                                                             Trends                               relive the glory days and see how you would have looked
                                                                                                                                                  throughout the decades.

                                                                                                          Yearbook Yourself
                                                                                                 is a free-to-use, flash-animated website that allows you to do just that.
                                                                                                          The site has pre-created portrait photographs in the style and taste of each particular decade.
                                                                                                          There is even a catchy tune that plays in the background of each era! All you have to do is paste
                                                                                                          your face into the models provided.

                                                                                                          Yearbook Yourself is a great resource for creating birthday cards and fun posters. You can even
                                                                                                          add your hilarious photos to Facebook with the click of a button. For a chuckle, see our
                                                                                                          Yearbook Yourself photos below of Melissa, Bryce, Lauren & Ian!

                                                                                                          1960                         1968                           1964                     1972
 November 2009

                                                                                                                   1970                            1986                         1992                        1988

                                                                                                                                                        T     TIPS
                                                                                                                            Achieving the Best Ezbook Experience
                                                                                                          1. Work Off the Desktop
                                                                                                             Always work off your desktop. If you are storing your file on a flash
                                                                                                             drive or a network, copying the file to your desktop will dramatically
                                                                                                             improve your speed.

                                                                                                          2. Back-up Your Book
                                                                                                             You can’t control a power outage or a computer
                                                                                                             melt-down, so make sure you always have a current back-up of your
                                                                                                          3. Resize Your Images
                                                                                                             Bringing in hundreds of huge images is the number one cause of slow
                                                                                                             performance. We recommend resizing images prior to importing them into ezbook.
                                                                                                          4. Delete Un-used Images
                                                                                                             If you import images and then decide not to use them, make sure you delete them from ezbook. This command
                                                                                                             is found under Artwork on the menu bar.

                                                                                                                                                                                           Splendid’s Yearbook Resources
                                                                                                                                                     11                                       Newsletters, Forms & Tutorials
      Peace of Mind. Delivered .                                                                                                                                                                 Click Here
tips & tricks yearbook publishing with splendid portraits
                                                                                                                   Yearbook Planning Timeline                                                                      2009-2010
                                                                                                                                                                                                                      School Year

                                                            yearbook publishing with splendid portraits
                                                                                                          Committee Involvement                               should start choosing your background
                                                                                                          November is a great month to                        and clip art choices for the panel pages.            September
                                                                                                          approach local vendors about                        Ezbook groups the backgrounds in
                                                                                                                                                              series to make it easy to pick a common                October
                                                                                                          purchasing ad space in the yearbook.
                                                                                                          Planning the Yearbook
                                                                                                                                                              Yearbook Cover Deadline
                                                                                                          By early November, you should begin                                                                       December
                                                                                                                                                                   Remember, the Yearbook Cover
                                                                                                          formulating a general outline of what
                                                                                                                                                                   deadline is December 1st. If you                   January
                                                                                                          your yearbook will look like. Start
                                                                                                                                                                   are planning to use student
                                                                                                          thinking about the kinds of pages to be
                                                                                                                                                              artwork for your cover, by early                       February
                                                                                                          included in the yearbook and how many
                                                                                                                                                              November the cover artist should be
                                                                                                          of each type of page you need.
                                                                                                                                                              selected and they should be well on                     March
                                                                                                          Completing the Yearbook Page Layout
                                                                                                                                                              their way to finishing up their artwork.
                                                                                                          Worksheet will help you determine
                                                                                                          how much space you have for activity
                                                                                                          and montage pages.                                  Teams & Clubs and Candids
                                                                                                                                                              December or January is typically
                                                                                                          Student & Faculty Data Proofs                       when Splendid comes to your school to                    June
                                                                                                          After make-up day in                                take Teams & Clubs and Candid shots.
                                                                                                                                                              You are welcome to shadow the candid                      July
                                                                                                          November or
                                                                                                                                                              photographer or to leave a list of shots
                                                                                                          December, you will                                                                                          August
                                                                                                                                                              you would like them to take with the
                                                                                                          receive your student
                                                                                                                                                              school office.
                                                                                                          and faculty data
 November 2009                                                                                            proofs and image
                                                                                                          and data CD from                                    ezbook Questions
                                                                                                          Splendid. Once you                                  Remember, we are available year-round
                                                                                                          receive them you can begin editing your             for technical support. Please contact us
                                                                                                          data and flowing your panel pages in ezbook.        if you need our assistance. You can also
                                                                                                                                                              visit our Yearbook Resource Page for
                                                                                                          Panel Pages                                         archives of our newsletters, forms and
                                                                                                          Once you have your data edited in                   much more.
                                                                                                          ezbook, you can start laying out your
                                                                                                          panel pages. By mid December you

                                                                                                                         How to Contact Us                                                     How To Contact
                                                                                                                                                                                                      Us Video
                                                                                                                                                                                                                       Click Here

                                                                                                              Melissa                                    Bryce                               Ian
                                                                                                              Trent                                      Erdman                              Everett
                                                                                                                                                         Graphic Artist                      Florida Trainer

                                                                                                                                                         Francine                            Lauren
                                                                                                                                                         Brown                               Merical
                                                                                                               Director of Publishing
                                                                                                               800.230.4602, ext. 207                    Graphic Artist                      Metro DC Trainer

                                                                                                                                                                                                  Splendid’s Yearbook Resources
                                                                                                                                                         12                                        Newsletters, Forms & Tutorials
      Peace of Mind. Delivered .                                                                                                                                                                          Click Here

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