NATIONAL SORORITY OF PHI DELTA KAPPA_ INC

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					       National Sorority of Phi Delta Kappa, Inc.
                    Eastern Region
               63rd Xinos/Kudos Youth Leadership Conference
                             March 11-13, 2011
                           Beta Zeta Chapter, Host
                                       P.O. Box 2184
                                 Durham, North Carolina 27702

       Conference Site: Sheraton Imperial Hotel and Convention Center
                         4700 Emperor Boulevard, Durham, NC 27703

Conference Theme: Youth Effecting Change: Coming
  Together, Working Together, Sharing Together

                   GENERAL REGISTRATION
                       INFORMATION




Betty J. Dixon                                                             Gwendolyn L. Watts
Supreme Basileus                                                             Regional Director

Velma Brown                                                                     Shirley Wilcher
National Youth Coordinator                                          Basileus, Beta Zeta Chapter

Elenora Frederick                                                                 Mary Payne
Eastern Regional Xinos Advisor                                  Eastern Regional Kudos Advisor

Jessie Giles                                                               Deborah Burroughs
Conference Chairperson                                                        Co-Chairperson
                NATIONAL SORORITY OF PHI DELTA KAPPA, INC.
                 Xinos/Kudos 63rd Eastern Regional Conference 2011

                                    Beta Zeta, Host
                                     P.O. Box 2184
                             Durham, North Carolina 27702
                        Conference Site: Durham, North Carolina

CONFERENCE THEME: Youth Effecting Change: Coming Together, Working Together,
                                Sharing Together

               GENERAL REGISTRATION INFORMATION
                              GRI
CONTENTS                                                          Page

Registration Timeline                                             GRI 2

Contact Information                                               GRI 3

Registration Procedures                                           GRI 4-5

Scholar of the Year                                               GRI 6

Chapter Tax                                                       GRI 7

Souvenir Journal                                                  GRI 8-9

Patrons List                                                      GRI 10

Chorus Participants                                               GRI 11

Conference Schedule (Tentative)                                   GRI 12-15

Housing for Drivers                                               GRI 16

Vendors Contract                                                  GRI 17
               NATIONAL SORORITY OF PHI DELTA KAPPA, INC.
                Xinos/Kudos 63rd Eastern Regional Conference 2011

                                  Beta Zeta, Host
                                   P.O. Box 2184
                           Durham, North Carolina 27702
                      Conference Site: Durham, North Carolina

CONFERENCE THEME: Youth Effecting Change: Coming Together, Working Together,
                                Sharing Together


            GENERAL REGISTRATION INFORMATION
                DEADLINE – FEBRUARY 21, 2011

      No late Fees are being charged but counts must be finalized so please meet
      the deadlines.

There will be no on-site registration. No registrations will be accepted after Feb.
21, 2011.
 Registration Fees cover lodging for two nights and five meals during the
conference.

All Xinos/Kudos will be housed four to a room. Registration fees for adults will
be at the adult rate.

Refunds:

Requests for refunds after February 1st will not be honored unless the claimant can
produce evidence of severe illness, hospitalization, or some other emergency
situation that would prevent him or her from attending the conference. All refund
requests must be in writing with the appropriate documentation. The Regional
Director will determine if a refund is warranted. If a refund is granted, it will be
issued within ninety(90) days after March 13th. A letter will be sent to the chapter
stating the reason for denial.


Beta Zeta must be notified of any substitutions at least 72 hours prior to the
conference. Changes may have to be made in names and room assignments.


                                                                                 GRI 2
          NATIONAL SORORITY OF PHI DELTA KAPPA, INC.
                 Xinos/Kudos 63rd Eastern Regional Conference 2011
                                 March 11-13, 2011
                                   Beta Zeta, Host
                                  P.O. Box 2184
                            Durham, North Carolina 27702
           Conference Site: Sheraton Imperial Hotel and Convention Center
                    4700 Emperor Boulevard, Durham, NC 27703

Conference Theme: Youth Effecting Change: Coming Together, Working Together, Sharing
                                     Together


Contact Individuals

Shirley Wilcher, Basileus                      Jessie Giles, Conference Co-Chair
P. O. Box 2184                                  P. O. Box 2184
Durham, NC 27702                               Durham, NC 27702
(919) 688-0189 - Home                          (919) 688-6760 - Home
(919) 632-9613                                 (919) 812-6430 - cell
wilcher07@aol.com

Mail Conference Materials to:

Chapter Tax                                         Registration Chair

Maria Johnson                                        Kathy Allen
P.O. Box 2184                                        P. O. Box 2184
Durham, NC 27702                                     Durham, NC 27702
                                                     (252) 438-6565



Souvenir Journal Chair
Souvenir Journal Chair
P.O. Box 2184
Durham, NC 27702


Scholar of the Year Applications                     Registration Payments

Hattie B. Solomon                                    Regional Tamiouchos
706 Willick Road                                     Rhonda Baskerville
Linden, NJ 07035                                     P.O. 3434
 (908)925-9570 (Home)                                Newark, NJ 01103
                                                     (908) 1878 (Cell)

                                                                              GRI 3
             NATIONAL SORORITY OF PHI DELTA KAPPA, INC.
                  Xinos/Kudos 63rd Eastern Regional Conference 2011
                                   March 11-13, 2011
                                     Beta Zeta, Host
                                     P.O. Box 2184
                              Durham, North Carolina 27702
             Conference Site: Sheraton Imperial Hotel and Convention Center
                      4700 Emperor Boulevard, Durham, NC 27703

Conference Theme: Youth Effecting Change: Coming Together, Working Together, Sharing
                                     Together,

REGISTRATION PROCEDURES

1. Return the Chapter Tax Form and a check for $60.00 made payable to the National
   Sorority of Phi Delta Kappa, Inc., Beta Zeta, before December 31, 2011.

2. Please return your Scholar of the Year information including the completed scholarship
   application with the advisors’ signatures, an official school sealed transcript, and supporting
   documents.

3. To be eligible for the $1,000.00 Scholar of the Year Scholarship, for Seniors ONLY, your
   materials must be postmarked before or on the deadline date, February 18, 2011.

4. Please return your Souvenir Journal Advertisement, Patron Forms, and Senior Ad Forms
    with the correct amount of money to National Sorority of Phi Delta Kappa, Inc., Beta Zeta
    Chapter, Souvenir Journal, PO Box 2184, Durham, NC 27703 before the deadline date,
   January 31, 2011.

5. To be eligible for the $500.00 Oratorical Competition, the name must appear on
   Registration Form III and all guidelines followed.

6. Make enough copies of the School Release Form, Participation Form, Medical Treatment
   Permission Form, 2007 Parental or Guardian Permission Form, and the Rules of Conduct
   Contract for each Xinos and Kudos. Advisors are to collect and alphabetize each set of
   forms by last name and present them at the Beta Zeta Chapter registration desk.

7. Make a copy of each of the above sets of forms (for your records). Bring the original
   completed sets of forms for each registration to the Beta Zeta registration desk.

8. Medical Treatment Permission Form
   Each Xinos and Kudos parent or guardian must complete and sign the Medical Treatment
   Permission Form. It is imperative that Beta Zeta Chapter can review, but not keep, the
   completed set of medical forms for each Xinos and Kudos during the registration process.
   Failure to submit this form puts the National Sorority of Phi Delta Kappa, Inc., as well as the
   conference in jeopardy.

                                                                                               GRI 4
9. Please type or print clearly all information on forms and make sure the names of all individuals
   are spelled correctly. Make copies of any form, if you need additional space or pages.

10. Please carefully check your total registration fees. (Form I)*

11. The “Rooming Assignments”) (Form II)* requires everyone to be listed by room. List
    the names of persons assigned to the same room in the appropriate spaces. Beta Zeta Chapter
    will assign the room numbers.

12. Make sure all Xinos, Kudos, Basilei, Advisors, Hub Parents, Chaperones, and other adults
    are assigned to a room.

13. Assign at least one Soror to chaperone every five youth. Be certain that the Sorors and other
    adults are registered with the group (Xinos or Kudos) they are to chaperone and with whom
    they are to be housed.

14. Please make sure you have completed all of the necessary spaces for the Xinos and Kudos
    competitions, non-competitive competition and unity step. (Form III)* List in alphabetical
    order (Form IV)* the names, addresses, telephone numbers and applicable codes for the
    Xinos and Kudos registered for the conference.

15. Parents and Family Attendance at the Conference Events
    Since the projected conference registration indicates that events will be filled to capacity, we
    regrettably cannot accommodate parents and other family members who are not registered for
    the conference.

16. Please remind your Xinos and Kudos to bring their own snacks and/or extra money for pizza
    delivery to hotel. They will be provided with a list of numbers.




                                                                                              GRI 5
                NATIONAL SORORITY OF PHI DELTA KAPPA, INC.
                 Xinos/Kudos 63rd Eastern Regional Conference 2011

                                   Beta Zeta, Host
                                    P.O. Box 2184
                            Durham, North Carolina 27702
                       Conference Site: Durham, North Carolina

CONFERENCE THEME: Youth Effecting Change: Coming Together, Working Together,
                                Sharing Together


                              SCHOLAR OF THE YEAR

Please note: The instructions for the Scholar of The Year will be mailed in a separate e-
mailing. The Scholar of The Year Applications should be returned to the Eastern Regional
Scholarship Chairperson:

             Mrs. Hattie B. Solomon
             706 Willick Road
             Linden, NJ 07036-5838

If you have any questions, please contact Mrs. Solomon at 908-925-9570.




                                                                                   GRI 6
               NATIONAL SORORITY OF PHI DELTA KAPPA, INC.
                Xinos/Kudos 63rd Eastern Regional Conference 2011

                                   Beta Zeta, Host
                                    P.O. Box 2184
                            Durham, North Carolina 27702
                       Conference Site: Durham, North Carolina

CONFERENCE THEME: Youth Effecting Change: Coming Together, Working Together,
                                Sharing Together




                                   CHAPTER TAX


Please use this form to submit your Chapter Tax. The Chapter Tax is due on or before
December 31, 2011. Chapter Tax of $30.00 should be paid for your Xinos Group and
$30.00 for your Kudos Group even if you do not have organized Xinos or Kudos Groups.


Name of Chapter ______________________________________________________________

Location of Chapter ___________________________________________________________
                    Address
_____________________________________________________________________________
City                                  State                         Zip Code

Basileus _____________________________________________________________________

Telephone Number ________________________ E-mail Address ______________________


             Xinos Group         $________________

             Kudos Group         $________________

                   Total         $________________


Please make check payable to NSPDK – Beta Zeta Chapter and mail to:

             National Sorority of Phi Delta Kappa, Inc.
             Beta Zeta Chapter
             P.O. Box 2184
             Durham, NC 27702
             Attn: Maria Johnson                                             GRI 7
                 NATIONAL SORORITY OF PHI DELTA KAPPA, INC.
                  Xinos/Kudos 62nd Eastern Regional Conference 2011

                                    Beta Zeta, Host
                                     P.O. Box 2184
                             Durham, North Carolina 27702
                        Conference Site: Durham, North Carolina

CONFERENCE THEME: Youth Effecting Change: Coming Together, Working Together,
                                Sharing Together



                                SOUVENIR JOURNAL

Subscription to a journal ad in the Xinos/Kudos 63rd Eastern Regional Conference 2011
Souvenir Journal:

       1. Journal Size 8 ½ x 11
       2. Rates:
             Full Page                100.00
             Half Page                 65.00
             Quarter Page              40.00
             Eighth Page               25.00
             Patrons                    5.00
             Black and White Picture - $15.00
       3. Deadline Date: January 31, 2011
       4. Subscribers
             Chapters of the National Sorority of Phi Delta Kappa, Inc.
             Individual Sorors
             Xinos, Kudos, and HUB Parents
             Family Members, Friends, and Community Businesses
       5. Please type or print all information legibly.
       6. See attached sheet of ad sizes and patron list.
       7. Send all ads, patron information, and questions to:

              National Sorority of Phi Delta Kappa, Inc.
              Beta Zeta Chapter
              P.O. Box 2184
              Durham, NC 27702
              Attn: Journal Chair
              Telephone Number: 919-688-0189 or cell 919-632-9613



                                                                                        GRI 8
                        Whole Page - $100.00




                         Half Page - $65.00


                                                 (Business Card)


                                               Eighth Page - $25.00




                                 _______________________________________

Quarter Page - $40.00




                                               Eighth Page - $25.00




                                                                      GRI 9
              NATIONAL SORORITY OF PHI DELTA KAPPA, INC.
               Xinos/Kudos 63rd Eastern Regional Conference 2011
                            Beta Zeta Chapter, Host
                                 P.O. Box 2184
                              Durham, NC 27702
                   Conference Site: Durham, North Carolina

                                PATRON’S LIST


1. ___________________________________    19. ________________________________

2. ___________________________________    20. ________________________________

3. ___________________________________    21. ________________________________

4. ___________________________________    22. ________________________________

5. ___________________________________    23. ________________________________

6. ___________________________________    24. ________________________________

7. __________________________________     25. ________________________________

8. __________________________________     26. ________________________________

9. __________________________________     27. ________________________________

10. _________________________________     28. ________________________________

11. _________________________________     29. ________________________________

12. _________________________________     30. ________________________________

13. _________________________________     31. ________________________________

14. _________________________________     32. ________________________________

15. _________________________________     33. ________________________________

16. _________________________________     34. ________________________________

17. _________________________________     35. ________________________________

18. _________________________________

                        NAME OF SOLICITOR _______________________________

                                                                       GRI 10
                NATIONAL SORORITY OF PHI DELTA KAPPA, INC.
                 Xinos/Kudos 63rdh Eastern Regional Conference 2011
                              Beta Zeta Chapter, Host
                                   P.O. Box 2184
                                Durham, NC 27702
                      Conference Site: Durham, North Carolina

                      EASTERN REGIONAL YOUTH CHORUS


Please list the names of Xinos and Kudos who wish to participate in the Eastern Regional
Youth Chorus. The chorus will render two selections at the Sunday Morning Worship
Service.
                                CHORUS PARTICIPANTS

NAME                                                               XINOS       KUDOS

1. ________________________________________________                ______        ______

2. ________________________________________________                ______        ______

3. ________________________________________________                ______        ______

4. ________________________________________________                ______        ______

5. ________________________________________________                ______        ______

6. ________________________________________________                ______        ______

7. ________________________________________________                ______        ______

8. ________________________________________________                ______        ______

9. ________________________________________________                ______        ______

10. _______________________________________________                ______        ______

11. _______________________________________________                ______        ______

12. _______________________________________________                ______        ______

13. _______________________________________________                ______        ______

14. _______________________________________________                ______        ______

15. _______________________________________________                ______        ______

                                                                                GRI 11
                               Conference Schedule

                  Friday, March 11, 2011 – Leadership Session I
                    Attire: Casual in Xinos and Kudos Colors

Registration…………………………………………………..1:00PM – 5:00PM
Welcome Reception/College Fair…………………………….2:00PM – 5:30PM
   Game/Carnival with refreshments
   Competitions- Most Website Shout-Outs, e-Chapter Activity Books

Set-Up Science Projects and Activity Books ………………...2:00PM – 5:30PM
Unity Step Rehearsal and Chorus Rehearsal…………………4:00PM – 5:00PM
Prepare for Dinner……………………………………………5:30PM – 6:30PM

                              Evening Program
Presiding…….…………………………...............................………….Beta Zeta
“Lift Ev’ry Voice and Sing” ……………........................................….Audience
Invocation……………………………...........................…………. Beta Lambda
Introduction of Dais ………...................................……………. Ashlee’ Moody

Greetings:
    Xinos President………….........................................…………….Mariah Jackson
    Kudos President……...……............................................…………..Joseph Daye
    Supreme Basileus………………..........................................……… Betty J. Dixon
    National Youth Chairperson ………....................................…….Velma Brown
    Eastern Regional Director ……………........................….. Gwendolyn L. Watts
    Eastern Regional Xinos Chair…………..........................…….Elenora Frederick
    Eastern Regional Kudos Chair……….................................………..Mary Payne
    Basileus Beta Zeta Chapter …………………………………………Shirley A. Wilcher
    2010 Youth Conference Co-Chairs ………….. Deborah Burroughs and Jessie
       Giles

Xinos Grace………………………………………………………………………
Kudos Grace……………………………………………………………………..
                                    Dinner
Oratorical Competition………………………………………..8:30PM – 10:00PM
Step Competition……………………………………………10:00PM – 12:00AM
Rehearsals……………………………………………………12:00AM – 1:00AM
      (Chorus – Liturgical Dance – Unity Step)
                                                                      GRI 12
             Saturday, March 12, 2010 – Leadership Session II
       Attire: Business Wear (NO Sneakers, Athletic Shoes or Jeans)
                         Xinos and Kudos Colors

Breakfast………………………………………………….8:00 AM – 9:00 AM
Presiding…………………………………Mariah Jackson and Joseph Daye, Jr.
Xinos/Kudos Grace
Roll Call …………………………………………………One-Line Pep Cheers

                            WORKSHOPS
Session 1……………………………………………………. 9:30am – 10:30am
Advisors’ Meeting
HUB Parents’ Meeting
Session II…………………………………………………..10:40am – 11:40pm
Presidents’ Meeting
LUNCH (Non-Competitive Talent III)………………………12:00pm-1:00pm
      Xinos Grace
      Kudos Grace

            Saturday, March 12, 2010 – Leadership Session III
                Business Attire – Xinos and Kudos Colors

Talent Competition…………………………………….1:15PM – 3:00PM
College Booths (Bring Resumes and Transcripts) ………3:00pm-4:30PM
Youth Forum with Sponsors (Commercials)
Unity Step Show………………………………………..4:30PM – 5:00PM
Dress for Banquet……………………………………….5:00PM – 6:30PM
                    (Chorus and Liturgical Dance Rehearsal)

Awards Banquet…………………………..…………….7:00pm – 9:30 PM
Presiding
Invocation
Introduction of Dias




                                                                      GRI 13
Greetings:
    Supreme Basileus
    National Youth Coordinator
    Eastern Regional Director
    Basileus, Beta Zeta Chapter
    2010 Youth Conference Co-Chairpersons

                                       Dinner


Parade of Seniors
Parade of Presidents
Recognition of HUB Parents
Presentation of Scholars of the Year
Presentation of Scholarship Awards
    Oratorical Contest Winners
    Talent Contest Winners
    Scrapbook Winners
    Step Show Winners

Dance……………………………………………………….10:00PM – 12:30AM


Open Mike
Music Trivia (Sampling)
Slam Poetry

Torch lighting Ceremony ………………………………12:30am – 1:00am

Sunday

Continental Breakfast ……………………………….…..8:00am – 9:00am
Worship Service…………………………………………...9:00am – 10:30am
      Presiding
      Musical Selections…………..…Eastern Regional Youth Chorus
      Scriptures
      Prayer

                                                          GRI 14
Introduction of Minister
Performance……………….Eastern Regional Liturgical Dancers
Message
Musical Selection ………………Eastern Regional Youth Chorus
Benediction
Invitation to the 2012 Youth Conference
Closing Remarks/Announcements
                         Eastern Regional Xinos Chairperson
                         Eastern Regional Kudos Chairperson
                         Eastern Regional Director
                                                          GRI 15
                                 RD
 EASTERN REGIONAL 63 XINO/KUDO YOUTH LEADERSHIP
                   CONFERENCE

All of these are near the Sheraton.

                   Hotel Accommodations for Bus Drivers

                                Sleep Inn RTP
                             5208 New Page Road
                                919-993-3393

                              Comfort Suites RTP
                               5219 Page Road
                                919-474-0203

                             Wingate by Wyndham
                               5223 Page Road
                                919-474-8111




                                                          GRI 16
           NATIONAL SORORITY OF PHI DELTA KAPPA, INC.
                  Xinos/Kudos 63rd Eastern Regional Conference 2011
                                  March 11-13, 2011
                                    Beta Zeta, Host
                                    P.O. Box 2184
                             Durham, North Carolina 27702
            Conference Site: Sheraton Imperial Hotel and Convention Center
                     4700 Emperor Boulevard, Durham, NC 27703

 Conference Theme: Youth Effecting Change: Coming Together, Working Together, Sharing
                                      Together

                               Basileus; Shirley Wilcher
                Conference Co-Chairs: Jessie Giles & Deborah Burroughs


                                 Vendor Contract
                  Name_________________________________________

                Date(s) of Use_____________________________________

              Number of Tables_________________________________________



                       Date(s) of Contract: March 11, 12, 13, 2011
                              Cost $50.00 per day per table
                           Time: Conference Daily Schedule


                        Date of Arrival: Friday, March 11, 2011
                       Date of Departure: Sunday, March 13, 2011

                           Conference Procedures for vendors

1. Room reservations made individually
2 Individual pays own room, taxes and incidentals
3 Individual is responsible for his own meals.
4. Individual is responsible for contract, payments, and delivery of merchandise to each
person using his/her services.
5. Merchandise quality nor cost can and will in no way reflect the NSPDK, INC., Beta Zeta
chapter.




                                                                                 GRI 17

				
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