Vehicle Registration Transfer Application
Transport Operations (Road Use Management) Act 1995 or Interstate Road Transport Act 1985
This form is in two parts, A and B. The Acquirer and Disposer must sign both parts.
Part A. Transfer Application must be completed in full and submitted to the Department of Transport and Main Roads (the
department) by the Acquirer.
Part B. Proof of Transfer/Notice of Disposal must be completed in full and signed by both the Acquirer and Disposer, and kept
by the Disposer until the registration has been transferred.
The Acquirer must submit Part A within fourteen (14) days of the vehicle's acquisition together with:-
Evidence Of Identity (EOI) is required at the time of making this application. Personal identification for example, Queensland (Qld)
Driver Licence or Business/Company/Organisation identification. Refer to the separate Evidence of Identity Information Sheet (F4362)
or www.tmr.qld.gov.au for requirements. Note: If the vehicle is to be registered in joint names both parties must provide suitable
Proof of garage address (to confirm that the address exists - Qld driver licence, property rates notice, gas, phone or electricity
account). Non-permanent residents please enquire at the department.
Current Registration Certificate.
The original (blue) of the Qld Safety Certificate or the original Certificate of Inspection (COI) unless exempt.
Gas Certificate - if applicable, please refer to Gas Certificate Exemptions.
A transfer fee will apply. Note: A transfer fee does not apply to a motorised wheelchair.
Pro rata registration fee may be payable if the Disposer claimed a concession on the vehicles registration.
Duty (if applicable) is payable. Fore more information about Vehicle Registration Duty Exemptions and the calculation of Duty,
please refer to Duty and Dutiable Value.
Note: It is an offence if the Acquirer does not lodge a completed application for vehicle registration transfer within 14 days
of acquiring the vehicle.
The Disposer must:-
Provide the acquirer with a current Registration Certificate.
The original (blue) of the Qld Safety Certificate or the original COI unless exempt.
If the vehicle is fitted with gas fuel systems or other gas systems, provide the relevant Certificate from an authorised gas installer.
The issue date of the Certificate must not be more than 3 months before the date of disposal of registration (exemptions refer to
Gas Certificate Exemptions).
Complete and keep Part B and the yellow copy of the Qld Safety Certificate as proof of transfer until registration is transferred
from their name.
Is the vehicle financially encumbered?
When a bank, finance company or individual takes out an interest in a vehicle (that is, provides a loan to the owner), they register
their interest in the vehicle. If a registered vehicle is still current, the vehicle could legally be repossessed. If you have not already
checked that this vehicle is unencumbered you can find information on Vcheck service providers at www.tmr.qld.gov.au prior to
purchasing the vehicle.
Safety or Inspection Certificate Requirements and Exemptions
Authorised Inspection Station (AIS)
COI - For vehicles over 4.5 tonne, trailers over 3.5 tonne or public passenger vehicles a COI issued in Qld is required. The
Certificate must be current at the date of disposal.
Safety Certificate - If a Safety Certificate is required it must be issued in Qld. It must be current at the date of disposal and
attached to a conspicuous part of the vehicle when it is presented for sale. A Qld Safety Certificate may be used for one new
registration and one transfer of registration provided they are within the 2 months/2000km limit, whichever happens first. It cannot
be used for two transfers. Further evidence may be required to verify the exemption claimed, for example, death certificate, will
or repossession documents.
1. The vehicle is a tractor-based mobile crane or a trailer/ 7. Transfer registered operator (deceased) to beneficiary of
caravan with an ATM of 750kgs or less. the deceased estate. DECB
2. The vehicle is garaged prior to and at the time of sale in one 8. Transfer to/from joint names provided one registered
of the Shires of Aurukun, Barcoo, Boulia, Bulloo, Burke, operator remains the same. JOWN
Carpentaria, Cook, Croydon, Diamantina, Doomadgee, 9. Transferring from registered operator to Repossessor/
Etheridge, Hope Vale, Injinoo, Kowanyama, Lockhart River, Redeemer. REPO REDE
Mapoon, Mornington, Napranum, New Mapoon,
10. A vehicle under 4.5 tonne is garaged on a Qld island
Pormpuraaw, Quilpie, Torres, Umagico, Warroo or Wujal
XZON where there is no AIS to issue a Qld Safety Certificate.
3. Sale or disposal to a licensed motor dealer.
11. Motorbikes, trailers and caravans (.75t up to and
4. The vehicle is a motorised wheelchair. including 3.5t ATM) with a garage address in an area
5. Transfer between spouses. JOWN 50km or more from the nearest AIS authorised to inspect
SPOU that type of vehicle. XZON
6. Transfer to surviving spouse.
Information Sheet Page 1 of 5 SSA Multimedia Services Form F3520 ES V01 Aug 2010
Gas Certificate Exemptions - Gas Fuel Systems ONLY
You must present the relevant Gas Certificate, Form PGR101/102 (fuel system) or Form PGA734 (cooking facilities), unless exempt. The
issue date of the Certificate must not be more than 3 months before the date of transfer.
Exemptions for Gas Fuel Systems only
1. Sale or disposal to a licensed motor dealer.
2. The vehicle is garaged prior to and at the time of sale in one of the Shires of Aurukun, Barcoo, Boulia, Bulloo, Burke, Carpentaria,
Cook, Croydon, Diamantina, Doomadgee, Etheridge, Hope Vale, Injinoo, Kowanyama, Lockhart River, Mapoon, Mornington, Napranum,
New Mapoon, Pormpuraaw, Quilpie, Torres, Umagico, Warroo or Wujal Wujal.
3. The vehicle is garaged on a Qld island where there is no authorised gas examiner/installer on the island.
4. Remote areas (contact the department for localities).
Duty and Dutiable Value
Duty is payable upon transfer of a vehicle registration unless exempt. Duty on tractor-based mobile machinery is charged at a flat rate of $25.00. Duty
for other vehicles is calculated at a variable percentage rate of the Dutiable Value of the vehicle as determined by the vehicles fuel type or number of
engine cylinders/rotors. These rates are: Electric/Hybrid vehicles with any number of cylinders/rotors = 2% ($2.00 per $100 or part thereof); up to 4
cylinders/2 rotors (incl. steam) = 3% ($3.00 per $100 or part thereof); 5 or 6 cylinders or 3 rotors = 3.5% ($3.50 per $100 or part thereof); 7 or more
cylinders = 4% ($4.00 per $100 or part thereof).
The Dutiable Value of a vehicle that has previously been registered in Queensland or another State is the greater of the following:
- total amount payable by the purchaser including any deposit, trade-in allowance and the price of all optional equipment; or
- market value of the vehicle (The market value of the vehicle is the amount for which the vehicle might be sold, free of encumbrances on the open
Vehicle Registration Duty Exemptions
1. New registered operator is a licensed motor dealer 12. New registered operator is an ex-serviceperson
A licensed motor dealer where the motor vehicle has been acquired An ex-serviceperson who buys/acquires the vehicle, not used for
for sale in the course of and for the purpose of carrying on the commercial purposes, and receives a concession on registration fees
business of such licensee. The dealer must maintain records as due to an injury resulting from war service.
prescribed by Chapter 9 of the Duties Act 2001. DEAL EXSV
2. Transfer to beneficiary of a deceased estate 13. New registered operator is a person who has lost the
The Transfer of Registration is to the beneficiary of a deceased use of one or both legs
estate. DECB A person who has lost the use of one or both legs and who uses the
vehicle for transport to and from his/her place of employment or place
3. Transfer to administrator of a deceased estate
An executor or administrator of a deceased estate for the purpose of of education because he/she is unable to use public transport due to
transferring the motor vehicle to a person beneficially entitled to or the disability. The education must be for the purpose of obtaining
for the purpose of sale in the course of winding up the employment. A declaration to that effect is required from the applicant.
estate. EXEC A letter from a Medical Practitioner to that effect is also required.
All trailers and drawn equipment are exempt.
14. Transfer duty (i.e. contract/sale duty) paid on another
Owner is an applicant who is required to pay conveyance duty to the
Owner has repossessed the motor vehicle pursuant to a hire purchase
Commissioner of State Revenue on any other instrument (e.g. contract
agreement or is an owner to whom the motor vehicle has been
for sale of a business or a farm) relating to the transaction by which
returned by the hirer voluntarily under a hire purchase agreement or
the vehicle was acquired, including duty on the value of the vehicle.
on the termination of a hiring agreement. REPO
However, unless the applicant has previously obtained from the Office
6. Same business name/owner of State Revenue an endorsement on this form that such conveyance
Where the applicant is the sole owner/s of the business or another duty has been paid, they must pay the duty when they submit their
business owned solely by the same owner/s, as the previous Transfer of Vehicle Registration Application and later claim a refund
registration. NAME from the Office of State Revenue. PAID
7. Redemption 15. The vehicle is a gift
Owner is a hirer who has redeemed the motor vehicle that was The transfer of a whole or part interest in a vehicle by way of gift to
previously repossessed. This applies only when the registration of the registered operators spouse, parent, child, grandparent, grandchild
the vehicle is to be recorded in the same name as before repossession. or to one of their spouses. For defacto spouses, an exemption will be
This category also applies to a private repossession. REDE granted provided a Statutory Declaration Registration Transfer in
Defacto Relationship form (F3894) is completed. FAMG
8. Vehicle is a motorised wheelchair
The vehicle is a motorised wheelchair that will be used by a person 16. New registered operator is a primary producer
with a disability for private purposes. Where the motor vehicle is 6 tonne or more GVM and is intended for
9. New registered operator is a Local Government use solely in connection with their business as a primary producer
A local government, a regional health authority established under the and is to be used by them for that purpose for 5 years and they provide
Health Services Act 1991, the Queensland Ambulance Service or the a Statutory Declaration to that effect. The applicant must also be
Queensland Fire and Rescue Authority. eligible and apply for primary producer concessional registration on
form (F4517). PRIM
10. Foreign Consul
New registered operator is a member of a Foreign Consulate Staff 17. Other reasons for exemption
and is a national of the country represented. CONS Please provide evidence from the Office of State Revenue.
11. New registered operator is Government
The Crown or any corporation representing the Crown or any
Department, sub-Department, Board or Commission under the State
Duty Recovery - The Commissioner of State Revenue may take action against either the disposer or acquirer when recovering outstanding duty
on a Vehicle Registration Transfer Application.
Information Sheet Page 2 of 5 SSA Multimedia Services Form F3520 ES V01 Aug 2010
Vehicle Registration Transfer Application
Transport Operations (Road Use Management) Act 1995 or Interstate Road Transport Act 1985
Part A. Transfer Application: Acquirer to complete and submit to the Department of Transport and Main Roads.
1 Registration details 6 Second registered operators details
Has the Disposer provided a Registration Certificate? Do you have a CRN? The CRN is your Qld Driver Licence number, Adult
Proof of Age (APA) Card number or your reference number issued by
Yes No This application may not be processed unless the department.
a Registration Certificate is attached.
No Complete a New Customer Application (form F3503)
Is the vehicle's registration current?
Yes No Any outstanding fees must be paid with this
Does the vehicle have personalised plates attached? Details must be those of an individual or the proprietor/trustee of the
No Yes The disposer must submit a Remove and/or Attach business/trust
Personalised Number Plates Application (F2964) or Full name (please print)
a Personalised Number Plate/s Transfer Application
(F2963) with this application.
2 Vehicle details - please print 7 Where will the vehicle be garaged?
(Note: the check digit is the single number that appears following the
registration number on the Registration Certificate or windscreen label)
Registration/Plate number Check digit
8 Date of disposal
Make, Model & Body Shape (e.g. Ford Falcon Station Wagon)
Vehicle Identification Number (V.I.N.) or Chassis Number 9 Purpose of use
Limousine Use LIMO Private PRIV
Special Purpose Taxi TAXI
3 Disposer's Customer Reference Number (CRN) Limousine
The CRN is your Qld Driver Licence number, Adult Proof of Age (APA) Peak Demand
Card number or your reference number issued by the department. Commercial COML TPDT
PPSE Used for
Disposer's name/s (please print) School Activities
Only (Transporting SCHA Farming FARM
4 The vehicle is to be transferred to:- Rental
Note: The vehicle may be transferred into one or two names (Self Driver Rental) RENT Emergency EMER
Evidence of Identity (EOI) is required for all acquirers Driver Training Translink Urban
First Registered operators details or Tuition Service
Full name and residential/business address (please PRINT)
10 Vehicle Registration Duty
Is there an exemption from paying Duty?
No Dutiable Value is defined in the Duty and Dutiable Value
Postcode For vehicles other than tractor-based mobile machinery,
what is the Dutiable Value at the date of disposal?
Postal address (if same as above write AS ABOVE) Duty (if applicable) on tractor-based mobile
machinery is charged at a flat rate of $25.00
$ (Market Value)
Does the above individual or organisation have a CRN? Yes Exemption code/number (as listed in the
The CRN is your Qld Driver Licence number, Adult Proof of Age (APA) Vehicle Registration Duty Exemptions
Card number or your reference number issued by the department. section)
No Complete a New Customer Application (form F3503) 11 Current Odometer (Speedo) reading (if applicable)
12 Registration periods
The registered operator above is (tick one box)
Private Registered Are you paying the renewal at the time of transfer?
Individual/s Go to 5 Company Yes No
Trust Legal entities Is the vehicle's GVM or ATM over 4.5 tonne?
Identification sighted (Office Use Only) No Registration period options
Company/Business details 6 months 12 months
Australian Company Number (ACN)/Business Number (BN) Yes Registration period options
3 months 6 months 12 months
You must nominate one proprietor/trustee of the business or trust as
the second registered operator.
5 Is the vehicle to be transferred into two names?
No Go to 7 Yes
Part A Page 3 of 5 SSA Multimedia Services Form F3520 ES V01 Aug 2010
13 Compulsory Third Party (CTP) Insurance Transferring registration
Only GST registered businesses may be able to claim an Input Tax If you are buying a second-hand vehicle, motorbike, caravan or trailer,
Credit (ITC). Is anyone entitled to claim the GST component of the CTP it is advisable to purchase a Vcheck prior to finalising the purchase.
insurance premium for the vehicle as an ITC? If unsure contact your You may access the vehicle information check through Vcheck at
www.tmr.qld.gov.au. Vcheck offers those planning to buy a second-
hand vehicle a quick and easy way to obtain important information
You may choose a new CTP insurer for the next registration period. before purchase. A Vcheck report can be purchased for those vehicles
For a list of licensed insurers visit www.maic.qld.gov.au.
manufactured on or after 1 January 1989.
Do you wish to nominate a new CTP insurer?
What information do I need to purchase a Vcheck?
No Yes If yes, name of CTP insurer
Your Qld driver licence number or the Department of Transport and
Main Roads CRN as recorded on the departments documentation.
VIN - this number can be located on the compliance plate of the
14 Qld Safety or Inspection Certificate - Is there vehicle.
an exemption from providing a Qld Safety or Inspection
No The original (blue) Qld Safety Certificate must be Buyers checklist
attached to this application (see Instructions - tear-off sheet)
(as listed in
Yes Exemption category
Instructions) the vehicle has a Qld Safety Certificate or COI
15 Is the vehicle fitted with gas fuel systems or the Qld Safety Certificate is attached to a conspicuous part of the
other gas systems? vehicle
No Go to 16 the Qld Safety Certificate identifies the issuing AIS
Yes You must present the relevant Gas Certificate, Form the Qld Safety Certificate or COI is current
PGR101/102 (fuel system) or Form PGA734 (cooking facilities),
with this application unless exempt. For used vehicles the issue the vehicle has been inspected by an independent mechanic
date of the Certificate must not be more than 3 months before if the vehicle runs on gas or is fitted with gas appliances, fittings
the lodgement date of this application.
or systems the vehicle has a Gas Certificate. The Certificate must
Gas fuel systems Certificate/
Compliance Plate no. Issue date not be more than three months old and be from an authorised gas
you lodge a completed Transfer of Vehicle Registration Application
(exemptions listed in Gas Certificate Exemptions)
(form F3520) and Certificate of Registration at a Department of
Other gas systems
Certificate/Compliance Plate no. Issue date Transport and Main Roads Customer Service Centre within 14
days of purchase. This form must be signed by both the person
selling the vehicle and the person buying the vehicle. See
16 Is the current registration under Instructions (tear-off sheet) for other requirements.
concession? (The Registration Certificate shows whether Privacy disclaimer - Your personal information is required under state and commonwealth
a vehicle has a concession applied to the registration) legislation to manage the departments vehicle register. This information may be released by
the department or its agents/contractors to parties such as vehicle insurers, statutory/insolvency
No Yes You, the Acquirer, may have to pay a pro- entities, lawyers, persons involved in vehicle accidents/incidents, vehicle manufacturers,
rata fee with this application. tolling entities and to or through interstate registering authorities. The information is accessible
by authorised departmental officers and your personal information will not be disclosed to
17 Are you applying for a registration other third parties without your consent unless authorised to do so by law.
No Go to 18 Office use only
Yes What type of concession will you be applying for?
Identification sighted? Yes No
An Application for Concession and proof of entitlement ITCE? Yes No
may need to be supplied with this application.
18 Is someone lodging this application on your Is there a change of CTP? Yes No
behalf? (Your representative will need to bring proof of their
identification as well as proof of your identity, e.g. Qld Driver Vehicle Inspection? Yes No
Authorising persons name
No Go to 19
Yes Representatives details - Name (In full)
Authorising persons signature Date
Representatives signature / /
19 Certification - All Acquirer/s must sign, however, future
transactions will require only one signature. Fee Calculation
I/We declare that the information provided is correct and that the true Concession Codes Renewal
Dutiable Value has been declared.
I/We consent to the department verifying my evidence of identity Veteran Affairs Pension:-
documents or information with the issuing authority or their agencies. PVA1 - granted prior 1/7/94;
Acquirer/s signature/s Date PVA2 - granted on or after 1/7/94; Duty
EXSV - exservice persons
Soc. Sec. Pension Conc. :- Pro Rata
PSS1 - granted prior 1/7/94;
PSS2 - granted on or after 1/7/94 Admin
Disposer/s signature/s - if currently in joint names the signature
of only one disposer is required Date Dept. of Communities :- Surcharge
SENR - Seniors Card
/ / Total $
Now complete Part B Proof of Transfer/ Notice of
Part A Page 4 of 5 SSA Multimedia Services Form F3520 ES V01 Aug 2010
Vehicle Registration Transfer Application
Transport Operations (Road Use Management) Act 1995 or the Interstate Road Transport Act 1985
Part B. Proof of Transfer/Notice of Disposal: Seller to keep.
Vehicle details Certification - All Acquirer/s must sign, however, future
Registration/Plate Check transactions will require only one signature.
number digit Expiry date I/We declare that the information provided is correct and that
/ / the true Dutiable Value has been declared.
Acquirer's identification details
As the Disposer of this vehicle, you must positively identify the
person who will now be responsible for the vehicle. Date
The vehicle is to be transferred to:- / /
Private individual/s Organisation
Disposer/s signature/s if currently in joint names the
Note: The vehicle may be transferred into one or two names. signature of only one disposer is required.
First Registered operators details
Full name and residential/business address (please PRINT)
Read the following:
Postal address (if same as above write AS ABOVE) Part A & B of this form should be separated and completed in full
and signed by both parties. The Disposer must keep the 'Seller's
Copy' and a copy of the Safety or Inspection Certificate until the
Postcode vehicle is transferred from their name. You need to do this for your
Does the above individual or organisation have a CRN? own protection as you could innocently become accountable for
The CRN is your Qld Driver Licence number, Adult Proof of Age (APA) offences committed by the Acquirer/s. If you reasonably believe the
Card number or your reference number issued by the department. Acquirer has not applied for transfer of the vehicle's registration
No Complete a New Customer Application (form F3503) within 14 days, you may lodge the 'Seller's Copy' and a copy of the
CRN Safety or Inspection Certificate with the department.
The registered operator above is (tick one box) Sellers checklist
Private Individual/s Registered Company Make sure:
you have obtained a Qld Safety Certificate or COI
Business/Trust Other/Legal entities
the Qld Safety Certificate identifies the issuing AIS
Company/Business details the current Qld Safety Certificate is attached to a conspicuous
ACN/BN part of the vehicle when it is offered for sale
if the vehicle runs on gas or is fitted with gas appliances, fittings
You must nominate one proprietor/trustee of the business or trust as or systems the vehicle has a Gas Certificate. The Certificate
the second registered operator. must not be more than three months old and be from an
Is the vehicle to be transferred into two names? authorised gas installer
No Yes a Transfer of Vehicle Registration Application (form F3520) is
completed and signed by both the person/s selling the vehicle
Second registered operators details and person/s buying the vehicle
Do you have a CRN? The CRN is your Qld Driver Licence number,
Adult Proof of Age (APA) Card number or your reference number you keep part B (sellers copy) of the Transfer Application and
issued by the department. the yellow copy of the Qld Safety Certificate as proof of transfer
No Complete a New Customer Application (form F3503) until the vehicle is transferred from your name
Privacy disclaimer - Your personal information is required under state and commonwealth
legislation to manage the departments vehicle register. This information may be released
by the department or its agents/contractors to parties such as vehicle insurers,
Details must be those of an individual or the proprietor/trustee of the statutory/insolvency entities, lawyers, persons involved in vehicle accidents/incidents,
business/trust. vehicle manufacturers, tolling entities and to or through interstate registering authorities.
Full name (please print) The information is accessible by authorised departmental officers and your personal
information will not be disclosed to other third parties without your consent unless authorised
to do so by law.
Qld Safety OR Inspection Certificate details (if applicable)
Important: It is an offence for a Disposer to fail to produce a Qld
Safety or Inspection Certificate on transfer of registration.
Qld Safety/Inspection Certificate number Issue date
Date of disposal Dutiable Value
/ / $
Is this vehicle fitted with an odometer (speedo)?
No Yes What is the reading on day of disposal
Part B Page 5 of 5 SSA Multimedia Services Form F3520 ES V01 Aug 2010