Slide 1 - Greek Life

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					   HuskyTHON Structure Changes
Position Descriptions and Assignments
             2006-2007
                                               Jill Calaceto
                                             Executive Director



                    Anna Warner                                        Louis Perrone
                  Internal Director                                   External Director



 Jessica Walsh                  Gregory Wheeler           Arek Szablowski           Kristen Zapatka
    Morale                     Event Management               Finance                  Marketing



Danielle DeCagna                  Kim Opulski               Chris Cantu             Jessica Carmody
Dancer Relations                Family Relations            Recruitment              Special Events



  Eric Teisch                         Adam Tulin             Liz Parry              Julie Buonanno
 Entertainment                        Technology            Fundraising             Public Relations



  Katie Griffin
   Catering
                                                                            Position Description
                                                                      Executive Director
The Executive Director of Husky THON, is the primary representative of the organization at all major
functions. They are responsible for all major decision making, as well as serving as the primary go to
person for all major decisions. Their role will be to work to facilitate the Management Team, and to work
with them to ensure a successful event.


General Duties:
-Facilitate weekly meetings of Management Team
-Facilitate weekly meeting of the Overall Committee
-Hold bi weekly one on ones with the Internal and External Directors
-Facilitate and organize Advisory Board Meetings
-Serve as the primary communication with the organizations primary advisor
-Serve as a liaison to Greek Life and other campus offices
HuskyTHON Event Duties:
-Serve as the primary responder for all situations
-Manage and maintain the event
-Responsible for coordinating a Closing Ceremony for the event
                                                        Anna Warner
                                                      Internal Director


                  Jessica Walsh                                                        Gregory Wheeler
                     Morale                                                           Event Management


Jackie Schiller                     Kristen Morello                                    Crystal Huntoon
    Asst.                                Asst.                                              Asst.


              Danielle DeCagna                                                           Kim Opulski
              Dancer Relations                                                         Family Relations


                                     Kellie Gore                          Megan Madriaga
     Asst                                                                                                  Asst.
                                        Asst                                  Asst.


                   Eric Teisch                                                              Adam Tulin
                  Entertainment                                                             Technology


                  Danielle Hajjae                                                          Chris Whitney
                      Asst.                                                                    Asst.


                    Katie Griffin
                     Catering


                  Jessica Budnick
                       Asst.
                                                                             Position Description
                                                                       Internal Director
The Internal Director of HuskyTHON serves as the primary point person for all duties relating directly to
the HuskyTHON event. They are responsible for supervising and managing the activities of the chair
persons who facilitate the event, and will be primarily responsible for major functions at the Marathon.
General Duties:
-Serve as a member of the HuskyTHON Management Team
-Serve as the primary point person for members of the internal side of the Overall Committee. Those
committee members are:
                                    -Catering                -Morale
                                    -Dancer Relations        -Family Relations
                                    -Technology              -Entertainment
                                                 -Event Management
-Hold Internal meetings beginning two months prior to the event
-Responsible for taking minutes at all HuskyTHON meetings and distributing them to the appropriate
committee members.
HuskyTHON Event Duties:
-Responsible for creating and maintaining the timeline for the event
-Responsible for ordering and distributing T-Shirts for the event
                                                                           Position Description
                                                                          Catering Chair
The Catering Chair is responsible for feeding the dancers throughout the entire event. They will need to
provide meals every 2-3 hours for all the dancers. They are responsible for soliciting food from vendors,
planning a healthy menu including a variety of foods, making sure water and electrolytes are provided at
all times.
General Duties:
-Solicit and secure all food, storage and utensils for the event
-Recruit a committee to assist in obtaining food and in kind donations
-Work with Marketing and Public Relations for all donations
-Work with Event Management to create an effective floor plan for storing and serving all food items
-Obtain coolers from various sources to supply dancers with water and electrolytes
-Arrange for transfer of refrigeration and heating boxes
-Attempt to keep all food caffeine and sugar free
-Make continuous confirmation calls to vendors
-Assist with all external fundraising efforts
-Train a committee member and assistants to help in your efforts for the year
HuskyTHON Event Duties:
-Oversee the pickup, delivery, storage and serving of all meals.
-Manage a pre-established committee
-Keep serving, dining and storage areas clean at all times
-Help Event Management and committee with setup/cleanup
-Create and maintain a schedule to feed the organizations in shifts
                                                                                                    Position Description
                                                                                 Dancer Relations Chair
The Dancer Relations Chair is responsible for keeping all dancers and organizations informed prior to HuskyTHON. They will hold
regular dancer representative meetings, develop and oversee all the rules and regulations that pertain to fundraising, dancing and
spirit competitions, also responsible for overseeing the point distribution for organizations/pairings, regulates dancer registration at
the event as well as guest entry and committee check in, creates and updates all alumni and dancer databases
General Duties:
-In charge of keeping Dancer Reps, and Dancers informed of information pertaining to HuskyTHON
-Serve as the liaison between HuskyTHON and the organizations
-Develop and maintain a point system for all competitions
-Manages the creation and distribution of Dancer Bags
-Manage an assistant who will supervise the points competition
-Manage and coordinate all dancer registration efforts
-Create and maintain, in conjunction with technology, a dancer database
-Create and distribute Dancer Representative handbooks
-Create agendas, and hold Dancer Representative meetings
-Work with the finance chair to coordinate money turn in
-Create and distribute a dancer handbook
-Manage spirit points, and spirit point events
-Conduct at least two dancer meetings prior to the event
-Manage and file all necessary paperwork for dancers (registration forms, allergy information, waivers, and Husky One Cards)
-Assist with all external fundraising efforts
-Train a committee member and assistants to help in your efforts for the year
HuskyTHON Event Duties:
-Manage dancer check in
-Manage the admission table, and all guest and visitor check in
-Maintain all necessary paperwork for the event.
                                                                          Position Description
                                                               Entertainment Chair
The entertainment chair works to coordinate and gain the involvement of entertainment groups including
but not limited to performers, sports teams, bands, and dance groups for the event. They work closely
with the Morale Chair to work with the timeline and theme hours.
General Duties:
-Solicit and secure all live entertainment
-Secure a DJ for the duration of the event
-Work closely with the Internal Director to place acts in the timeline of the event
-Train an assistant to be able to do your position in the event of an emergency
-Assist with all external fundraising efforts
-Train a committee member and assistants to help in your efforts for the year
HuskyTHON Event Duties:
-Aid in efficient execution of the established timeline
-Receive and welcome all performers for the event
-Assist band and performers in setup and breakdown
-Introduce the acts to the dancers
                                                                                          Position Description
                                                                    Event Management Chair
The Event Management chair is responsible for the layout, setup, maintenance, security and break down of HuskyTHON
facilities before, during and after the event; oversees all security for the event through volunteers and the UConn Police
Department, responsible for the physical facilities of HuskyTHON; oversees a large committee
General Duties:
-Create the HuskyTHON floor plan
-Coordinate an Event Management staff
-Create back-up, disaster and crisis management plans
-Help Internal Director with creation and implementation of the timeline
-Correspond and work with the Entertainment chair to arrange arrival, setup, breakdown and removal of entertainment
acts
-Secure screen and rear projector for event
-Secure all tools for the sound needs of the event
-Direct all setup and breakdown proceedings
-Coordinate event security
-Correspond with technology for all needs for audio and video during the event
-Correspond with venue staff to establish a good rapport and relationship
-Assist with all external fundraising efforts
-Train a committee member and assistants to help in your efforts for the year
HuskyTHON Event Duties:
-Oversee all operations of the event
-Assist in implementation of the timeline
-Maintain security for all dancers and committee members
-Maintain cleanliness of all areas of the floor
-Assist audio/visual providers
                                                                          Position Description
                                                              Family Relations Chair
Coordinates the involvement of Miracle families with the event as a whole as well as with the
organizations/pairings; organizes family attendance at all appropriate HuskyTHON events; recruits and
accommodates families during HuskyTHON, including the setup of a family room/area
General Duties:
-Serve as the primary liaison between HuskyTHON and the Miracle families
-Invite Miracle families to all appropriate HuskyTHON events
-Create and implement Family Room at the event
-Create a special Family and Child directed timeline
-Assist Internal Director in creation and implementation of the timeline
-Create and maintain a miracle family database
-Arrange for families to attend/videotape events in order to speak about their experiences
-Assist with all external fundraising efforts
-Train a committee member and assistants to help in your efforts for the year
HuskyTHON Event Duties:
-Manage the family room
-Supervise Miracle families during the event
-Manage and direct committee
-Arrange the family dinner with Catering and Dancer Reps
                                                                            Position Description
                                                                            Morale Chair
The Morale chair is responsible for keeping the spirits of the dancers high throughout the entire
HuskyTHON with a goal of 100% dancer retention; coordinates diversionary activities including but not
limited to theme hours, and games, creates and executes the line dance; works closely with
Entertainment to plan out an event timeline for the weekend; and is responsible for selecting and training
morale captains and a morale committee.
General Duties:
-Maintain Morale of the Overall Committee
-Assist in Morale duties with all HuskyTHON Fundraisers
-Create music and choreography for the HuskyTHON Morale Dance
-Select a core group of Morale Captains, who will be responsible for leading individual theme hours
-Teach line dance to overall committee and morale captains
-Work with Morale Captains to create distinct and exciting theme hours for the event
-Assist with all external fundraising efforts
-Train a committee member and assistants to help in your efforts for the year
HuskyTHON Event Duties:
-Maintain the morale and spirit of the dancers at the event
-Teach line dance to dancers with help of assistants and captains
-Assist in implementation of the timeline
                                                                            Position Description
                                                                     Technology Chair


The Recruitment Chair is responsible for recruiting organizations, dancers, and volunteers for
HuskyTHON; implement a recruitment drive in the fall semester to find assistants and committees;
implement a Spring recruitment drive to help bolster event support; prepare and deliver presentations to
organizations encouraging them to participate in HuskyTHON
General Duties:
-Maintain the website
-Create and maintain databases for recruitment, dancer relations, and other committees as necessary
-Create promotional videos for HuskyTHON
-Assist with all external fundraising efforts
-Train a committee member and assistants to help in your efforts for the year
HuskyTHON Event Duties:
-Create and utilize videos, powerpoint, etc to create a positive environment at the event
                                                      External Director




                    Arek Szablowski                                                     Kristen Zapatka
                        Finance                                                            Marketing




                                                                     Sarah Seward
                                                                                               Asst.               Asst.
                                                                         Asst.




                      Chris Cantu                                                       Jessica Carmody
                      Recruitment                                                        Special Events




Monika Piascik
                            Asst.             Asst.                                            Asst.
    Asst.




                       Liz Parry                                                        Julie Buonanno
                      Fundraising                                                       Public Relations




         Shelly Grossberg                                                     Jessica Ardise
                                      Asst.                                                                Asst.
               Asst.                                                              Asst.
                                                                            Position Description
                                                                         External Director
The External Director of HuskyTHON serves as the primary point person for all duties relating directly to
fundraising and sponsorship. They are responsible for supervising and managing the activities of the
chair persons who work on fundraising, and with outside contributions.
General Duties:
-Serve as a member of the HuskyTHON Management Team
-Serve as the primary point person for members of the external side of the Overall Committee. Those
committee members are:
                                    -Finance                -Marketing
                                    -Recruitment            -Special Events
                                    -Fundraising            -Public Relations
-Work to coordinate donation requests among the members of the External Committee
HuskyTHON Event Duties:
-Responsible for coordinating all pieces of the event that coordinate financial gain
-Responsible for designing an Opening Ceremony for the event
                                                                               Position Description
                                                                              Finance Chair
The Finance chair oversees the collection of all HuskyTHON funds from individuals, organizations/pairings;
creates and manages budget for the event, aids each committee in creating individual budgets, direct working
relationship with USG, the University Business Office, Executive Director, and Advisor
General Duties:
-Responsible for all accounting procedures
-Responsible for approval of all Expenditures
-Detailed record keeping of all monies coming into and going out of HuskyTHON
-Detailed record keeping of all expenditures
-Create and maintain a list of vendor names, numbers and addresses
-Work closely with fundraising to establish collection points at all fundraising efforts
-Maintain constant communication between the Business Office and HuskyTHON
-Make all deposits in HuskyTHON’s name
-Create and maintain a spreadsheet with individual organization fundraising, and overall total
-Assist with all external fundraising efforts
-Train a committee member and assistants to help in your efforts for the year
HuskyTHON Event Duties:
-Collect and count all monies raised during the event
-Total all monies collected prior to the event and during event
-Create a balance sheet to have a final total one hour prior to the event’s end
-Work with technology to create the final countdown total reveal
-Announce the total amount raised during closing ceremonies
                                                                           Position Description
                                                                       Fundraising Chair
The Fundraising chair is responsible for conducting fundraising activities in the community included but
not limited to canning, letter writing campaign, penny wars, etc. They will be responsible for balloon
sales, and for creating new oppurtunities for both the Overall Committee, and organizations to fundraise
for HuskyTHON.
General Duties:
-Create and administer a plan to initiate Canning on the UConn campus.
-Create and execute an additional fundraiser for HuskyTHON
-Manage and implement the Letter Writing Campaign
-Create and distribute letter packets to the Dancers/Dancer Reps
-Assist Organizations/pairings and dancer reps with their fundraising efforts
-Create a fundraising opportunity format to give to organizations
-Assist with all external fundraising efforts
-Train a committee member and assistants to help in your efforts for the year
HuskyTHON Event Duties:
-Assist Marketing and Public Relation Chairs, as well as Event Management
-Responsible for the sale and implementation of HuskyTHON fundraiser items (ie I Survived Tshirts and
Silver and Blue Bracelets, etc.)
                                                                                 Position Description
                                                                               Marketing Chair
The Marketing Chair for HuskyTHON will be responsible for soliciting all local, regional, and national businesses
to sponsor HuskyTHON within the Children’s Miracle Network and Connecticut Children’s Miracle Network
market region (includes garnering monetary donation as well as those of products or services); works with other
Overall Committee members in supplying their donation needs, prepares a marketing packet during the summer
prior to the year of the event. Is also responsible for supervising the silent auction
General Duties:
-Deals with all “in-kind” solicitations including items for the silent auction
-Creates and produces a marketing packet with the help of the Public Relations chair, to be completed no later
than August.
-Devlops the HuskyTHON marketing scheme and strategy
-Works closely with Catering and Public Relations to ensure that all logos are represented, and to make sure
that there is no double dosing of businesses.
-Work to develop an early marketing/promotional DVD or CD-Rom
-Create a catering sponsorship insert for marketing packet
-Assist with all external fundraising efforts
-Train a committee member and assistants to help in your efforts for the year
HuskyTHON Event Duties:
-Responsible for sponsorship followups (thank you notes)
-Responsible for creation of sponsor board, as well as working with technology to create the sponsorship
recognition powerpoint
-Responsible for obtaining banners and other items to hang from sponsors at the event
                                                                                       Position Description
                                                                                  Public Relations Chair
Public Relations is responsible for promoting HuskyTHON to the campus, Connecticut community, and the Children’s
Miracle Network/Connecticut Children’s Medical Center market area. They oversee the distribution and implementation of
HuskyTHON press releases to the media, creates flyers and other promotional materials for HuskyTHON as well as for
other committees. They are also responsible for creating a press kit for the event.
General Duties:
-Oversee the editing and uniformity of all distributed literature created for the purpose of promoting HuskyTHON.
-Assist in designing, creating, and proofing of the Marketing packet
-Manage all HuskyTHON media including, but not limited to:
                             -Signage
                             -Print
                             -Commercial
                             -Radio
-Creating and maintaining a media library for future use. It should consist of all audio, video, and print media available.
-Oversee a HuskyTHON photographer and videographer. This may be a committee member or work to find an outside
company to donate these resources.
-Write and create press releases for the Dance Marathon event
-Assist with all external fundraising efforts
-Train a committee member and assistants to help in your efforts for the year
HuskyTHON Event Duties:
-Serve as the designated press person for the event
-Create and maintain a media table with information available for visiting media persons
-Create, provide, and regulate press passes for the event
-Create and provide tours of the event for visiting VIP, Press, Sponsors, or University Administrators
                                                                  Position Description
                                                               Recruitment Chair
The Recruitment Chair is responsible for recruiting organizations, dancers, and volunteers
for HuskyTHON; implement a recruitment drive in the fall semester to find assistants and
committees; implement a Spring recruitment drive to help bolster event support; prepare
and deliver presentations to organizations encouraging them to participate in HuskyTHON
General Duties:
-Develop a recruitment strategy prior to August
-Implement committee drives to build the organization’s size, drives should be held in both
Fall and Spring
-Create a presentation that can be delivered to organizations to encourage participation
-Create and maintain, with Technology, a database of volunteers and their assigned
committee.
-Assist with all external fundraising efforts
-Train a committee member and assistants to help in your efforts for the year
HuskyTHON Event Duties:
-Create a station to monitor and assign volunteers
                                                                           Position Description
                                                                    Special Events Chair
The special events chairperson plans and executes all additional fundraising events including but not
limited to spaghetti dinner, 5K Run, Flag Football, or other events. Additionally they will work on the
pamper packets for the dancers on the night of the event.
General Duties:
-Work with the fundraising chair to coordinate efforts to bring in money for HuskyTHON
-Plan and coordinate all pre and post events related to HuskyTHON
-Assist with all external fundraising efforts
-Train a committee member and assistants to help in your efforts for the year
HuskyTHON Event Duties:
-Assist internal committee heads in efficient execution of the timeline
-Coordinate the implementation of pamper packet program
-Assist with Dancer Check In Program

				
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