Victoria Bridge Club
112 Tinakori Road Wellington 6011
Minutes of Victoria Bridge Club (Inc) Committee Meeting held on Wednesday 01 July 2009
commencing at 5.00 p.m.
Chair: Pat Knight, Dennis Lahman, Trish Barnes, Mary Slowey, Tim Heartt, Susie des
Tombe, Kay Austad, Ann Tyrie, Judith Willis, Phil Thompson and Jan Hart.
1 Apologies: Tania Wynn
“That the apologies be accepted”
Moved: Tim Heartt
Seconded: Ann Tyrie
2 Minutes of Previous Meeting held on 10 June 2009
The minutes were circulated to committee members
“That the minutes of 10 June 2009 as circulated are a true and correct record.”
Moved: Tim Heartt
Seconded: Dennis Lahman
2.1 Corrections to the minutes
There were no corrections to the Minutes of 10 June 2009.
2.2 Matters arising from the minutes
There were no matters arising from the Minutes.
Dennis tabled the schedule of accounts paid $9, 837.81and accounts owing $1,307.50
for committee approval and offered his comments.
3.1 Report and Payments
Two payments to Bridge NZ (2004) Ltd. $367.00, for repairs and maintenance to the
dealing machine. This is the first time the dealing machine had been repaired so the
costs were reasonable given the length of time the club has had the machine. The
second payment $312.23 was for packs of cards.
Jardine Lloyd Thompson Ltd, building insurance - $8,454.77. Dennis commented this
payment had made a big dent in the bank balance. The club would be actively pursuing
The cardboard boxes housing the Bridge boards have been replaced at a cost of $60.00
with very strong stackable plastic containers with clip-on lids. These are more secure,
easier to transport upstairs and should last a lifetime.
It was noted that the cash position as at 30 June 2009 totalled, $30,540 ($2,240 in
current account, and $28,300 at call)
“That the schedule of payments dated 01 July 2009 and totalling $11,145.31 be
Moved: Ann Tyrie
Seconded: Pat Knight
Committee Minutes 01 July 2009 1
List of incoming correspondence was tabled.
The Lions Charity Bridge Day - Saturday 23 May 2009.
Pat read out a letter from Tony Sutich (Eastern Suburbs Lions Club) thanking Victoria
Bridge Club for helping to promote their charity tournament. 24 players from Victoria had
supported the event. The nominated charity, “Camp Quality” for children with cancer,
benefiting by $2,500.00.
Action Point: Tim to include in the July Newsletter
Rubber Bridge – Request from Michael Gibson
Pat gave an overview of Michael’s proposal. - To seek Victoria Bridge Club’s help in
influencing the Wellington Regional Committee to introduce a specific sponsored scheme
Head-to-Head teams Rubber Bridge in the Wellington region. An anonymous sponsor
has offered to donate $2,000 for this purpose, however, the offer was not taken-up in
2007, 2008 or 2009. 2010 will be the final year sponsorship will be made available.
Pat commented the idea was worth pursuing, and the club will write a letter to WRC in
support. There was some concern raised about timings, but overall the Committee was
unanimously in favour.
NZ Bridge Magazine
The annual subscription to the NZ Bridge magazine has increased from $35.00 to
$40.00. This became effective in April and is the first increase in 8 years. Any questions
or concerns should be directed to the Editor of NZ Bridge, Richard Solomon.
Plaque for the Lift
Phil Thompson received an email from Geoff Davidson, - Geoff was instrumental in
arranging the lift installation - pointing out VBC had not yet arranged the plaque which
was to be placed adjacent to the lift recognising the contribution of the NZ Community
Trust to the lift project. The Community Trust grant of $60,000 covered the lift installation
of $47,000 plus a further $13,000 for other site improvements. Geoff commented that the
club was fortunate to get $60k when it was well in excess of the usual $5,000 grant.
Pat asked Jan to follow this up with Tony Thomson who had undertaken to organise the
plaque and also to provide a list of member’s names and donations. The NZCC logo is to
be included on the plaque.
Action Point: Jan to liase with Tony
4.2 Outgoing Correspondence
Letter to Masterclean setting out work to be done and requesting a quote for the
Winter/Spring clean as discussed at the last committee meeting.
“That the inwards correspondence be received, and the outwards correspondence
Committee Minutes 01 July 2009 2
5.1 Nominations / Re-joining
Two nominations received
Colin Beyer – played at Victoria many years ago
Rosa Mishkin – Alan Josephs partner
Dennis asked how many members had not renewed their membership by final date (April
09) which per the VBC club rules deems them to have resigned from the club.
It was also noted that no list had been provided following the March Beginner Lessons of
the participants who were taking up the offer of paid membership to the end of the year
which is included in their lesson fee. Some of the participants are currently playing on a
Wednesday night. Dennis will take some membership forms upstairs tonight. This will
ensure the club has their contact details and they can be loaded onto the membership
“That the nominations for membership be approved”
Moved: Kay Austad
Seconded: Phil Thompson
There were no resignations or deaths.
6 Sub Committees
6.1 Tournaments & Inter-Club
Wellington Mini Congress: 10th – 12th July 2009.
Judith Willis has been in touch with WRC Secretary Paula Jenner. VBC will be used on
Sunday 12th only, although at this stage it appears numbers for this Tournament are low
and VBC may not be required at all. Judith will know more next week. If Victoria is used,
one or two people will be required on the Sunday to tidy up - empty bins, replenish coffee
Open Swiss Pairs – Sunday 26 July 2009
Flyer to go out to all clubs via email. After much discussion, it was decided to reduce the
registration fee from $30.00 to $25.00 pp. This was in-line with that charged by other
clubs in the area. Much discussion on the food - a menu of soup, bread/s, savouries and
fruit was suggested. Pat commented it would be great to have a sponsor for this event.
Ann Tyrie requested the broken glass top on the Coffee Machine cupboard downstairs
be replaced. Ann felt a glass top is more hygienic, and much easier to keep clean.
Dennis to provide the name of the glass people and Jan to obtain a quote.
Action Point: Jan to obtain a quote
Pat congratulated Ann for passing the bartending exam and now being a fully licensed
Committee Minutes 01 July 2009 3
Four quotes tabled
The English Craftsman – per specs provided by Ian Nicholls $30,150.00
Concept Property Services – (does not include scaffolding) $26,493.00
Ian Nicholls advised there are another two quotes to come in. No further action required
until these are received. Judith Willis explained Concept Property Services had done
work at her home and she had no hesitation in recommending them or their
workmanship to the club.
Spotlight – for venetian blinds in Office and Library $ 1211.00
A generous discount of $336.30 offered if full payment is made on acceptance of quote.
Kay Austad suggested a different type of blind – which she had in her own home - might
be more suitable. Kay to obtain quotes and report back at next committee meeting.
Masterclean – Winter/Spring clean
The quote included,
Spot cleaning the upstairs carpet $ 85.00
Interior glass, window sills and frames $ 125.00
External glass, pole wash $ 150.00
Polish tables, banister’s, skirting and staircase woodwork $ 75.00
Machine scrub seal and polish floors in kitchen / toilets $ 390.00
General consensus was, to have all cleaning completed at this time was too expensive.
Decision made not to proceed with cleaning the outside windows, pending upcoming
work on the exterior of the building or with the scrub and polish of the kitchen and toilet
floors. Susie des Tombe offered to come in and do some of the work herself and also
suggested getting a few committee/club members to come in. After further discussion,
the committee approved Masterclean to complete the following:
Spot clean carpets upstairs
Interior glass, window sills and frames
Polish tables, banisters, skirting boards and stair case woodwork
Total cost $285.00
Action Point: Jan to advise Masterclean
In response to discussions at the last committee meeting, Trish wrote to the Wellington
City Council to ask if the resident parking restrictions in Tinakori Road could be
designated in such a way, that parking could be available for use by club members.
WCC responded. The resident parking spaces could be converted to Coupon Parking
or P120. There is reluctance by WCC to remove the resident parking. The Council
suggested if digital photos could be taken and sent to them before, during and after club
meetings on several different days, WCC can then see how the parks are being used.
After some discussion, the committee decided not to proceed, as parking at the club was
only at a premium on Thursday afternoons.
Committee Minutes 01 July 2009 4
Email from Geoff Davidson to Phil Thompson, and cc to the club. Geoff voiced his
concern regarding the ongoing drama with the lift. Geoff commented he had spoken to
Mike Schofield, from Associated Lifts in Tauranga, who advised he had not been told and
knew nothing about any problems the club had experienced with the lift. Geoff
recommended the club contact Mike direct if there are any further issues.
6.4 Programme, Promotions & Grading
No items to report.
2010 Programme Advertising/Sponsorship
Advertising /Sponsors suggested for the 2010 programme – Audiology and Optometrists.
6.5 Lessons & Coaching
22 people have signed up for the beginner lessons commencing 15 July 2009,with a
further five waiting in the wings. Discussion with John Cormack, resulted in the cut-off
point being 24 -25 participants, 6 tables, which would be much easier to manage.
6.6 Directing / Dealing / Scoring
It was suggested people should be chosen or invited to play in club championships. Top
Junior – Top Intermediate – Top Open. Although most top players are known, currently
invitations appear to be on an ad-hoc basis. Phil Thompson is currently working on a
programme to track this.
Yvonne Darcey coming in on Friday to prepare for the Garland Swiss Pairs, putting
names in computer etc. Allan Joseph (Director) will be using score pads for this event.
6.7 Newsletter & Publicity
The July Newsletter will be emailed out to members around the middle of the month.
7 Duplicate – Mon / Tues / Wed / Thursday
Monday night going well.
Tuesday: David Macdonald played with Graham Norman (non-club member) in the Club
Pairs – someone to check the Club Rules to see if penalty should apply?
Wednesday: 5 – 7 tables. Dennis will sign up the new members (from Beginner Lessons)
who are playing on a Wednesday night.
Thursday: good number of tables 13 – 14 – considering the weather.
Discussion: Tim commented on "playing everyone in the Room" for year long events,
e.g. Dougal McLean Pairs on a Tuesday night. Tim would like this to be discussed further
at the next committee meeting.
Committee Minutes 01 July 2009 5
8 General Business
Susie des Tombe brought along a sample name badge holder tray. While compact and
easy to store, the cost of $138.00 per tray was considered too expensive. The club would
need at least 10 trays. $1300.00 (+GST) Committee decided not to proceed and to put
this item on hold.
Pat advised the club needed to purchase another two sets of boards to allow more
dealing to be done at one time. Suggested not purchasing any pale colours as the
boards get very dirty. Jan asked to obtain costs.
Action Point: Jan to obtain costs
Judith commented the office was very cold. The current panel heater is very old and not
providing any warmth. Judith suggested a hard-wired Scope heater might be worth
considering. Judith will obtain the cost and report back.
Dennis advised that per the Club Rules the Secretary had to be voted in.
Moved: Dennis Lahman
Seconded: Pat Knight
The clubs Honour Boards have not been updated despite the Presidents request that
they be completed prior to the Annual General Meeting in April. Jan asked to contact
Action Point: Jan to contact Tony
Meeting closed at 6.40 p.m.
NEXT MEETING: Wednesday 12 August 2009
Committee Minutes 01 July 2009 6