SOLE LATEX stylesheet Saving you time and frustration Sylvia Blaho

							                                              SOLE LTEX stylesheet
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                                           Saving you time and frustration

                                               Sylvia Blaho & Mark de Vos




This document provides instructions for using the SOLE LTEX syle files, along with additional
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formatting and stylistic instructions. Authors should also consult the SOLE guidelines, avail-
able at http://www.sole.leidenuniv.nl, about information on the editing/reviewing process and
deadlines.
   This is version 2.2, updated on the 28th of December, 2005.




                                          1.     Submitting to SOLE in LTEX
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To be able to use the SOLE LTEX styles, you need to download and install a few files. Some of
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these are specific to SOLE and others are LTEX packages generally available.
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                                                1.1.   SOLE-specific files

You will need the following files from the SOLE website, also available by e-mail request to
SOLE.1
    • The SOLE style (sole.sty)
    • The SOLE bibliography style (sole.bst)



                                        1.2.    Packages called by sole.sty

sole.sty makes use of other generally available packages. Make sure that you have down-
loaded them from CTAN (http://www.ctan.org) or elsewhere and that they are installed on your
system.
    1
        See section 4.

Proceedings of ConSOLE XIV, 2006, 1-6
http://www.sole.leidenuniv.nl
 c Sylvia Blaho & Mark de Vos
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    • The Times package (times.sty)

    • The Fancy Headers package (fancyhdr.sty)

    • The Natbib package (natbib.sty)

    • The Titlesec package (titlesec.sty & ttlkeys.def)

    • The Footmisc package (footmisc.sty)



                                   1.3.   Important things to know and do

There are a few things you should be aware of when submitting your document in LTEX format.
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    • All-inclusive paper length is 25 pages.

    • Make sure that your document compiles properly and that all syntax errors are removed.

    • Send us your bibliographic database file (.bib) along with your submission.

    • Minimize the number of files and packages you send us. So, for instance, if you keep your
      macros in separate files, please copy the ones you used into the preamble of the .tex file
      you send us.



                                       2. How do I use the packages?
                                           2.1. Getting started

After \documentclass[a4paper,12pt,twoside]{article}, include the SOLE
package first: \usepackage{sole}. Then include your other packages.
    Do not put the \bibpunct, \bibliographystyle or \usepackage{natbib}
commands in your file, since these are taken care of in sole.sty. The only bibliography-
related command you have to issue is \bibliography{your_bib_file} at the end of
your document.
    To get Smith (1990:4), say \citet[4]{smith90}, and to get (Black & White 1979:24),
say \citep[24]{blackandwhite79}. 2 Only the works cited in the paper should appear
in the references (that is, don’t use \nocite).
    The title, author, and subtitle commands are slightly different to those used in the standard
article class. Instead, define the following commands in the preamble.

    • \newcommand{\papertitle}{The title of your paper }

    • \newcommand{\shorttitle}{The short title of your paper }
    2
        Yes, we know you probably know that, but we need some references in this paper :)
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   • \newcommand{\paperauthor}{Your name}
   • \newcommand{\paperabstract}{Your abstract}
   • \newcommand{\subtitle}{The subtitle of your paper }
   • \newcommand{\procyear}{The year when the proceedings are published –
     the same year as the deadline for sumbission}
   • \setcounter{confnumber}{The number of the conference, e. g. 13, 14}
Issuing the \maketitle command will now output the title, subtitle, author, abstract and
acknowledgements in the correct format.
   \shorttitle is used in the header in case the full title is too long and it would oc-
cupy more than one line in the header. If your title is not very long, define \shorttitle
as \papertitle.
   Please put \label{firstpage} after \maketitle, and \label{lastpage} im-
mediately before \end{document} in your file. This will ensure that the correct starting and
ending page number of the article appears in the first page footer.
   You can download the source of this style file for reverse-engineering purposes from the
SOLE site.


                                          2.2.   The bugs

Since the .sty file was written by amateurs, there are a few formatting issues that still haven’t
been automatised. If you have an easy way to fix these, don’t hesitate to tell us!
   • Subtitle spacing: if you happen not to have a subtitle then then define the \subtitle
     command in the following way:
      \newcommand{\subtitle}{\vspace{-2.5ex}}
      This makes sure that there is a suitable space between the title and author.
   • Section and subsection spacing: if a subsection title immediately follows a section title
     (with no text between them), you must insert the following command between the section
     and subsection commands to ensure appropriate spacing:
       \vspace{-2.5ex}
      You can see the result of this at the beginning of this section: there is no blank line between
      the title of the section and the first subtitle.
   • The same applies to subsubsections.
   • Only paragraphs that are immediately preceded by another paragraph should be indented.
     That is, no paragraph indentation after (sub)section titles, examples or at the top of pages.
     Use \noindent where necessary.
4                                                                    Sylvia Blaho & Mark de Vos

                       3.   Things that the SOLE style doesn’t do for you
                                    3.1. Spelling and style

We accept both standard British and American English spelling, as long as it is consistent. If
you are not proficient in English, please make sure your paper is reviewed by someone who is.
If the English is unacceptable, the paper might be rejected.
    When referring to yourself, use the singular pronoun (I argue that. . . ); only use the plural
for co-authored work or when including the reader (as we saw in section 2. . . ).
    Unlike this stylesheet, avoid very informal style and contractions in your paper.


                                       3.2.     Punctuation

Please only use single quotation marks except if a quotation is itself part of a chunk of text
included in quotation marks, in which case double quotation marks should be used for the
quotation within the larger quotation. Make a distinction between opening (‘. . . ) and closing
(. . . ’) quotation marks.
     Also make a distinction between the hyphen (-), n-dash (–), m-dash (—) and the minus sign
(−). When using m-dashes, leave a space before and after them, except when they’re immedi-
ately followed by a punctuation mark. You are also encouraged to make use of non-breaking
spaces and non-breaking hyphens.
     Only the first words of sentences and words that usually require capitalisation (such as proper
names) are to be capitalised; i. e., no capitalisation should be used in titles, headers, etc., and
after a colon.


                                         3.3.    Examples

Linguistic data referred to in the running text should be italicised and, if from languages other
than English, be followed by a gloss enclosed in single quotation marks: huis ‘house’. When
the pronunciation is relevant, IPA transcription is preferred to spelling. Please do not use any
other type of transcription than IPA.
   For example sentences outside running text, align examples with their glosses. Supply
glosses as well as translations for all non-English examples. Put the translations between single
quotation marks, and make a distinction between opening ‘ and closing ’ quotation marks.
   If youre glossing whole sentences, include the sentence-final punctuation mark within the
quotation mark. If youre glossing phrases, no punctuation mark is required.
   When using signs indicating grammaticality judgements (*, ?, #, etc.), the first character of
the sentence (and not the sign) should be aligned with the first character of the gloss (some
packages, for instance linguex, do this automatically).
   When indicating grammatical information (GEN, MASC), use small caps. If a morpheme has
multiple grammatical functions, use a period: ‘run 1 ST. SG’.
   Avoid placing examples and respective glosses on different pages. Examples are preceded
and followed by a blank line. No blank lines are used between sentences within an individual
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example, but there is a line between examples.
   Use the following numbering for the different levels of examples: ‘(1)’, ‘(2)’, ‘(3)’. . . for the
first level, ‘a.’, ‘b.’, ‘c.’. . . for the second level, and ‘i.’, ‘ii.’, ‘iii.’. . . for the third level. Avoid
lower-level divisions in examples.
   The first level of examples is not indented, i. e., (1) is aligned with the left margin; the second
level is indented by 1 cm, and the third level by 1.5 cm.
   You may use any method for typesetting examples; we recommend linguex, with the
necessary customisation, of course. Should you insist on gb4e, there’s a customised ver-
sion of gb4e.sty available at the SOLE site (courtesy of Michael Wagner) under the name
gb4e flushleft.sty.
   You can choose to use the same numbering for examples, figures and tables, or to number
them separately. In the latter case, use Figure 1, Figure 2, . . . and Table 1, Table 2, . . . under
the figure/table, centered and italicised.
   If you are floating figures or tables, please use the [ht] option for placement.


                                               3.4.    Layout

Acknowledgements should be placed in the last section before the references. The acknowl-
edgements section should not be numbered: \section*{Acknowledgements}
   Do not specify your affiliation on the title page, but at the end of the article (after the ac-
knowledgements and before the references), in the following format: name, affiliation, e-mail
address, website (if applicable), all in separate lines, left aligned, in 12 pt Times New Roman.
Do not include your snail-mail address.
   Since the Proceedings are published on-line, the editors encourage the use of hyperlinks for
cross-references within your paper, as well as for items in your reference list that are available
on-line. Please use the hyperref package for this, in the following way. Put the following
lines in your preamble.

\usepackage{color}
\usepackage[colorlinks,urlcolor=blue,linkcolor=black,
citecolor=black,filecolor=black,pagecolor=black]{hyperref}

After that, all you have to do is issue the command \href for URLs and e-mail addresses:
\href{url}{\hl{text}} and \href{mailto:e-mail address}{\hl{text}}.


                                     4.   Deadlines and submission

See the SOLE guidelines for deadlines and information on the editing/reviewing process
(http://www.sole.leidenuniv.nl).
   If you have any (LTEX-related) questions or ideas for improving sole.sty, contact us at
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sylvia.blaho@hum.uit.no.
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                                             Acknowledgements

Thank you to Svetoslav Marinov and Joost Kremers for giving us some useful tips for
developing the SOLE LTEX style and to Zoli Kiss for his TEXpert help. We’re also grateful to
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Michael Wagner for gb4e flushleft.sty, as well as Janneke Huitink, Emar Maier and
Leendert Plug for drawing our attention to bugs in previous versions of the stylesheet.

SOLE Board
University of Leiden Centre for Linguistics
sole@let.leidenuniv.nl
http://www.sole.leidenuniv.nl



                                                  References

Black, J. & M. White (1979). The title of the book. Publisher, Address.
Smith, J. (1990). The title of the article. Journal 7:2, pp. 1–33.