Purchase Mm Manual Sap by tva37509

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									                 PROJECT A-SURE


          User Training Manual



              PROCUREMENT



Cancellation/Block/Closing the Purchase Requisition




                 CUSTOMER: PTCL
     IMPLEMENTATION PARTNER: SIEMENS PAKISTAN




                   Date: 17 November, 2007

                 Author(s): S.M Shehzad Alam
                                                         
 




Document Number

                     Document Number                                       Document Date
    MM-PUR-001.08.doc/001                                   17 November, 2007




Version History

     Version Number           Version Date        Summary of Changes             Ref: Minutes of Review
    01 / 001                 05 Oct, 2007    NA                                 NA




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                                          TABLE OF CONTENTS

1.  LEGEND ..................................................................................................................... 3 




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1. Create PO

     1.1. Required User Input
Create a New PO



     1.2. SAP Screen Snap




     1.3. Description
  
To access Create Purchase Requisition Transaction you will have to use the following path:
Logistics ---> Materials Management ---> Purchasing ---> Purchase Order ---> Create --->
Vendor/Supplying Plant known

First we create a New Purchase order with reference to existing Purchase Requisition. We will take partial
quantity in the PO.




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2. Select PO Document Type

    2.1. Required User Input
Click on "List Box".



    2.2. SAP Screen Snap




    2.3. Description
         
       This is the initial screen of Purchase Requisition. Here you will select the Requisition document type,
       In PTCL Purchase requisition uses following document type relevant to category.

       •PTCL Legacy Service.

       •PTCL Legacy Supply.

       •PTCL Legacy TK-Cont.

       •PTCL Legacy Reg & Zonal Fwo.

       •PTCL Legacy Reg & Zonal Imp.


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        •PTCL Stock Transport.

        •PTCL Zonal Loc.


3. Enter Purchasing Organization

     3.1. Required User Input
Enter "11".



     3.2. SAP Screen Snap




     3.3. Description
  
A purchasing organization procures materials and services, negotiates conditions of purchase with
vendors, and is responsible for such transactions.
An organizational unit in logistics, subdividing an enterprise according to the requirements of Purchasing.
Possible forms are:
Enterprise-wide: One purchasing organization procures for all the company codes of a client - that is, for
all companies belonging to a corporate group
Company-specific: One purchasing organization procures for one company code
Plant-specific: One purchasing organization procures for one plant


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4. Select Purchasing Group

     4.1. Required User Input
Click here.



     4.2. SAP Screen Snap




     4.3. Description
  
Select purchasing group, who are responsible for purchasing activities. In PTCL different purchasing
group are responsible for certain purchasing.




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5. Type Purchasing Group

     5.1. Required User Input
Enter "c11" then press Enter.



     5.2. SAP Screen Snap




     5.3. Description
  
Type "c11" then press Enter.




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6. Select Vendor

     6.1. Required User Input
Enter "Backspace Key" then press "DOWN".



     6.2. SAP Screen Snap




     6.3. Description
  
Enter Back space and you will see few vendors’ code which is used in recent PO, to select complete list of
vendor press the List button




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7. Select Vendor From List

    7.1. Required User Input
Press "DOWN"



    7.2. SAP Screen Snap




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8. Vendor code enter

    8.1. Required User Input
Press Enter



    8.2. SAP Screen Snap




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9. Adopt/Copy the existing PO

     9.1. Required User Input
Click where shown.



     9.2. SAP Screen Snap




     9.3. Description
  
In Creation of PO, we can adopt the already created PR. For this purpose we have to first select the PR
and then click on adopt button or we can also drag and drop the existing PR.




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10.         Enter the Net Price

     10.1.            Required User Input
Click here



     10.2.            SAP Screen Snap




     10.3.            Description
  
Enter the price of the requested material.




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11.        Enter Price 30

    11.1.            Required User Input
Enter "30" then press Enter.



    11.2.            SAP Screen Snap




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12.         Scroll the PO Horizontally

     12.1.            Required User Input
Double click here.



     12.2.            SAP Screen Snap




     12.3.            Description
  
Scroll the PO Horizontally to check the PO details




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13.        Scroll the PO Horizontally

    13.1.            Required User Input
Double click here.



    13.2.            SAP Screen Snap




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14.         Enter Material Code

     14.1.            Required User Input
Click where shown.



     14.2.            SAP Screen Snap




     14.3.            Description
  
Enter the Material code. If you know the Material code, you can type manually or
You can select from the list. Press F4 key, or click on the highlighted button to call the list.




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15.         Click on Delivery Tab

     15.1.            Required User Input
Click here.



     15.2.            SAP Screen Snap




     15.3.            Description
  
To enter the delivery related information like

•       Over delivery tolerance
•       Under delivery tolerance
•       Shipping Instructions
•       Stock Type




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16.         Enter Delivery Schedule

     16.1.            Required User Input
Click where shown.



     16.2.            SAP Screen Snap




     16.3.            Description
  
Enter Delivery Schedule related information here like Delivery Date, Time, and Schedule Qty etc




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17.         Click on Item Detail Tabs

     17.1.            Required User Input
Click where shown.



     17.2.            SAP Screen Snap




     17.3.            Description
  
To enter the item details for each line item




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18.         Enter PO Qty

     18.1.            Required User Input
Click here
To enter the quantity



     18.2.            SAP Screen Snap




     18.3.            Description
  
Specifies the quantity to be ordered




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19.         Save the PO

     19.1.            Required User Input
Click here.



     19.2.            SAP Screen Snap




     19.3.            Description
  
Click here to save the purchase order




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20.        Confirmation Before Save

    20.1.            Required User Input
Click here.



    20.2.            SAP Screen Snap




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21.         Display the Purchase Requisition

     21.1.            Required User Input
Enter /nme53n
Then press Enter.



     21.2.            SAP Screen Snap




     21.3.            Description
  
Type /nme53n then press Enter.




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22.        Display PR

    22.1.            Required User Input
Click here.



    22.2.            SAP Screen Snap




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23.         Display Material Data

     23.1.            Required User Input
Click here.



     23.2.            SAP Screen Snap




     23.3.            Description
  
Display Material Data




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24.         Display Quantities/Dates

     24.1.            Required User Input
Click here.



     24.2.            SAP Screen Snap




     24.3.            Description
  
Display Quantities/Dates




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25.         Purchase Requisition Quantity Status

     25.1.            Required User Input
Click here.



     25.2.            SAP Screen Snap




     25.3.            Description
  
Status is showing that current Purchase requisition is closed and we cannot create PO with reference to
that PR.  




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