Purchase Order Format Grn - DOC - DOC

							    Project : Junior ERP Package
    Client      :
    Version : SWASTIK . Gold . JrERP
    Subject : Project Report


PROJECT REPORT ON JUNIOR ERP PACKAGE:


    Purchase Indent (PI) :
                                   PI - Purchase Indent Entry
                                   Print Format : Purchase Indent
                                   Reprint – Purchase Indent
                                   Register – Detailed
                                   Register – PO Details
                                   Pending Register for PO – Detailed
                                   Cleared Register for PO – Detailed
                                   Pending Register for GRN – Detailed


    Purchase Order (PO) :
                                   PO - Purchase Order Entry
                                   Print Format : Purchase Order
                                   Reprint – Purchase Order
                                   Register – Normal
                                   Register – Detailed
                                   Register – Supplier wise
                                   Register – Equipment wise
                                   Register – Item wise


    Goods Receipt Note (GRN) :
                                   GRN - Goods Receipt Note Entry
                                   Print Format : Goods Receipt Note
                                   Reprint-Goods Receipt Note
                                   Register – Normal
                                   Register – Detailed
                                   Register - Supplier wise
                                   Register - Item wise


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    Material Issue Slip (MIS) :
                                   MIS - Material Issue Slip Entry
                                   Print Format : Material Issue Slip
                                   Reprint-Material Issue Slip
                                   Register – Detailed
                                   Register - Department wise
                                   Register – Equipment wise
                                   Register - Item wise


    PO-Bill :
                                   PO Bill Entry
                                   Register – Normal
                                   Register – Supplier wise
                                   Register – Bill wise
                                   Register – Only Bill
                                   View PO Bill


    Fuel :
                                   Fuel Entry
                                   Register – Equipment wise
                                   Register – Supplier wise
                                   Register – Supplier wise / Item wise
                                   Maximum Exceed Analysis
                                   Summary - Equipment wise
                                   Summary - Supplier wise
                                   Summary – Supplier wise Fuel Daily
                                   Summary – Supplier wise / Equipment wise
                                   Kilometer Average Detailed
                                   Kilometer Average Summary
                                   Hourmeter Average Detailed
                                   Hourmeter Average Summary
                                   Kilometer / Hourmeter Average Summary




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    Fuel-Bill :
                                   Fuel – Bill Entry
                                   Print Format : Fuel Supply Summary
                                   Register – Normal
                                   Register – Supplier wise


    Work Order (WO) :
                                   WO – Work Order Entry
                                   Print Format : Work Order
                                   Reprint – Work Order
                                   Register – Detailed
                                   Register – Supplier wise
                                   Register – Equipment wise
                                   Register – Job wise


    WO-Bill :
                                   WO Bill Entry
                                   Register – Normal
                                   Register – Supplier wise
                                   Register – Bill wise
                                   Register – Only Bill
                                   View WO Bill


    Payment :
                                   Payment Entry
                                   Print Format : Payment Voucher
                                   Register – Normal
                                   Register – Bank wise
                                   Register – Supplier wise


    Expense :
                                   Expense Entry
                                   Print Format : Expense Voucher
                                   Register – Detailed
                                   Register – Supplier wise


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                                   Register – Equipment wise


    Stock Transfer :
                                   Stock Transfer (In) Entry
                                   Print Format : Stock Transfer Inward Memo
                                   Register - Detailed
                                   Stock Transfer (Out) Entry
                                   Print Format : Stock Transfer Outward Memo
                                   Register - Detailed
                                   Stock Transfer Entry
                                   Register - Detailed


    GRN Return :
                                   GRN Return Entry
                                   Register - Detailed


    Major Repairing :
                                   Major Repairing Entry
                                   Register – Detailed
                                   Register – Job wise Equipments History
                                   Register – Equipment wise Jobs History


    Debit Note :
                                   Debit Note Entry
                                   Register – Normal
                                   Register - Detailed
                                   Register – Party wise




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    Reports :
              Listing Reports:
                        Equipment Groups Listing
                        Equipments Listing
                        Item Super Groups Listing
                        Item Groups Listing
                        Items Listing
                        Supplier Groups Listing
                        Suppliers Listing
                        Major Repairing Job Groups Listing
                        Major Repairing Jobs Listing
                        Work Order Jobs Listing
                        Departments Listing
              Inventory Reports:
                        Stock Statement
                        Stock Valuation
                        Stock Ledger
                        Stock Ledger (T Shape)
                        Item wise Monthly Purchase / Issue / Stock Statement
                        Dead Stock Report
              Special Reports:
                        Daily Report
                        Daily Report Summary
                        Supplier wise Price-List
                        Item wise Price-List
                        Supplier wise Monthly Purchase / Job / Fuel Statement
                        Comparative Rate Statement
                        Supplier wise / Item wise Cumulative Purchase
                        Item wise / Supplier wise Cumulative Purchase
                        Equipment Profile
                        Admin. Report
                        Software Tree
              ISO Special Reports :
                        Purchase Order Register
                        Material Inward Register


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                        Critical Items List
                        Stock Ledger
                        Shelf Life Items List
                        Supplier Evaluation Register
              Costing Reports :
                        Equipment wise Expense (Detailed)
                        Equipment wise Expense Summary
                        Equipment wise Group Expense Summary
                        Equipment wise Monthly Expense Statement
                        Equipment wise / Expense Type wise Monthly Expense Statement
                        Equipment wise Item Group wise Monthly Summary
              Outstanding Reports :
                        Supplier Ledger Report
                        Bill wise Payment Report
                        Supplier wise Pending Payment Report
                        Outstanding Summary Report
                        Payment Advice Report
                        Supplier wise Monthly Outstanding Report




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    Masters :
                                   Equipment Related Masters
                                             Equipment Groups Master
                                             Equipments Master
                                             M/edition of Equipments
                                   Item Related Masters
                                             Item Super Groups Master
                                             Item Sub Groups Master
                                             Items Master
                                             M/edition of Items
                                   Supplier Related Masters
                                             Supplier Group Master
                                             Supplier Master
                                             M/edition of Suppliers
                                   Major Repairing Related Masters
                                             Major Repairing Job Groups Master
                                             Major Repairing Jobs Master
                                   Series Masters
                                             Item Master Series
                                             Purchase Order Entry Series
                                             Material Issue Slip Entry Series
                                             Work Order Entry Series
                                             Debit Note Entry Series
                                             Stock Transfer Entry Series
                                   Miscellaneous Masters
                                             Department Master
                                             Store Master
                                             Work Order Jobs Master
                                             Banks Master
                                             Debit Note Parties Master
                                             Stock Transfer Parties Master
                                             Supplier-Item wise Rate Feeding
                                             Item-Supplier wise Rate Feeding




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    Utilities :
              CD Write Backup
              Reindexing / Packing / Corruption
              Re-Costing Calculation (Issue)
              Configurations
              Customizatinos
                        Locking of Vouchers
              Shut Down


    Facilities :
              Merging – Item
              Process for Expense Transfer to Equipment




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    PURCHASE INDENT ENTRY (PI) :
    Reprint Purchase Indent
              Selective Indents
              One Indent
              Number Range
              Date Range
              Department wise
    Print Format for Purchase Indent
    Purchase Indent Series
    Purchase Indent No. / Date
    Department Name
    Item wise Details
              Item Name
              Unit
              Five Lines Description of Material
              Equipment Code
              Qty
              Expected Delivery Date
    Points
              Last Date & PO Qty. details blink
              Current Stock display




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    PURCHASE ORDER (PO) :
    Reprint Purchase Order
              Selective Orders
              One Order
              Number Range
              Date Range
              Supplier wise
    Print Format for PO
    Purchase Order Series
    Purchase Order No. / Date
    Supplier Name
    Item wise Details
              Purchase Indent No. / Date
              Department Name
              Item Name
              Unit
              Five Lines Description of Material
              Qty
              Rate
              Amount
              Expected Delivery Date
    Add / Less Columns & Amounts
    Purchase Order Terms & Conditions
    Major Repairing Job Option
    Points
              Supplier Master Full Details display like Company Name / Address /
              Contact Person Name / Phone Nos. etc.
              Last PO, PO Date & PO Qty. details blink
              Automatic Last POs History Report Preview containing following columns:
              PO No. / Date / Supplier Name / Qty. / Rate / Amount / For Equipment /
              Item selection from Purchase Indent Item
              Bill Pending / Bill Prepared status for Supplier PO-Bill
              Minimum Stock / Shortage Stock Highlight
              Current Stock display
              Supplier / Item / Equipment fly creation available

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              Addition / Deduction columns for Sales Tax / Discounts etc.
              Terms & Condition : Default Terms came also changeable at entry
              timing
              PO locked for PO-Bill Preparation




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    GOODS RECEIPT NOTE ENTRY (GRN) :
    Reprint GRN
              Selective GRNs
              One GRN
              Number Range
              Date Range
              Supplier wise
    Print Format for GRN
    GRN No. / Date
    Purchase Order No. / Date
    Equipment No. / Make
    Supplier Name
    Supplier Challan No. / Challan Date / Invoice No. / Invoice Date
    Challan Type : Cash Memo / Credit Memo / Challan
    Item wise details
              Item Name
              Unit
              Received Qty.
              Rejected Qty.
              Accepted Qty.
              Basic Rate Rs.
    L.R. No. / Date
    Vehicle No.
    Remarks : Inspection Remarks / Shortage/Excess Remarks / Rejected Remarks
    Points
              Last Receipt Date / Qty Highlight when Receipt of this Item Repeat. Also
              for Supplier wise Repeat Receipt Date / Qty.
              Rate Rs. Auto came & changeable against PO
              Qty. Auto came & changeable against PI
              Supplier Master Full Details display like Company Name / Address /
              Contact Person Name / Phone Nos. etc.
              Checking for Supplier wise Duplication of Challan No. / Invoice No. etc.
              Current Stock display




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    MATERIAL ISSUE SLIP ENTRY (MIS) :
    Reprint GRN
              Selective MISs
              One MIS
              Number Range
              Date Range
    Print Format for MIS
    MIS Series
    Issue Slip No. / Date / Purchase Order No. / Date
    Issue type :
              Direct Issue
              Issue from Stock
    Store Name
    Item wise Details
              Item Name
              Unit
              Equipment Code
              Qty
              Rate
              Amount
    Points
              Last Issue Date / Qty Highlight when Repeat Issue of this Item also for
              Equipment wise Repeat Issue Date / Qty.
              Item wise Issue Statement Report opens (Config. For Automatic etc.)
              Issue Rate Auto allotment from re-costing option at utility
              Current Stock display




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    PAYMENT :
    Voucher No.
    Payment Type
              Cash Payment
              Cheque
    Equipment No.
    Supplier Name
    Item wise Details
              Job Description – 5 Lines
              Unit
              Qty
              Rate
              Amount
    Add / Less Columns & Amounts
    Work Order Terms & Conditions
    Major Repairing Job Option
    Points
              Supplier Master Full Details display like Company Name / Address /
              Contact Person Name / Phone Nos. etc.
              Last WO, WO Date & WO Qty. details blink
              Bill Pending / Bill Prepared status for Supplier WO-Bill
              Supplier / Job / Equipment fly creation available
              Addition / Deduction columns for Service Tax / Discounts etc.
              Terms & Condition : Default Terms came also changeable at entry
              timing
              WO locked for WO-Bill Preparation




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    WORK ORDER (WO) :
    Reprint Work Order
              Selective Orders
              One Order
              Number Range
              Date Range
              Supplier wise
    Print Format for WO
    Work Order Series
    Work Order No. / Date
    Equipment No.
    Supplier Name
    Item wise Details
              Job Description – 5 Lines
              Unit
              Qty
              Rate
              Amount
    Add / Less Columns & Amounts
    Work Order Terms & Conditions
    Major Repairing Job Option
    Points
              Supplier Master Full Details display like Company Name / Address /
              Contact Person Name / Phone Nos. etc.
              Last WO, WO Date & WO Qty. details blink
              Bill Pending / Bill Prepared status for Supplier WO-Bill
              Supplier / Job / Equipment fly creation available
              Addition / Deduction columns for Service Tax / Discounts etc.
              Terms & Condition : Default Terms came also changeable at entry
              timing
              WO locked for WO-Bill Preparation




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    Miscellaneous :
    Inter Office Memo :
    Memo No.
    Memo Date
    Bill wise Details
              Supplier Name
              Bill No.
              Bill Date
              Invoice Receipt Date


    Outward Gate Pass :
    Print Format for Outward Gate Pass
    Gate Pass No.
    Gate Pass Date
    Consignee Name
    Item wise Details
              Item Name
              Qty.
    Report
              Register – Detailed


    Returnable Gate Pass :
    Print Format for Returnable Gate Pass
    Gate Pass No.
    Gate Pass Date
    Consignee Name
    Item wise Details
              Item Name
              Qty.
    Report
              Register – Detailed
              Pending Register


    Work Order
         Print Format : Work Order
         Reprint Module

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              Supplier / Equipment fly creation available
              Last WO date / Qty. Highlight for WO Job Head
              WO locked for WO-Bill preparation
              Major Repairing option
              WO series wise entry
              Addition / Deduction columns for Service Tax / Discounts etc.
              Terms & Condition : Default Terms came also changeable at entry
              timing



    Fuel
              Fuel issue to Equipment.
              Fuel Type : Diesel / Petrol / Oil / Gear Oil / Grease
              Last Date / KM-HM / Liters / Average details Highlight
              Rate pick from Supplier wise Price-List




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    Stock Transfer
         Print format for : S/T Inward Memo / S/T Outward Memo
         Inward : Material Receipt / from Inter Company sources like
         Another
                      Branch Office or Head Office
         Outward : Material Issue to Inter Company sources like Another
         Branch
                      Office or Head Office
         ST series wise entry
         Current Stock display

    GRN Return
         Material Return to Supplier
         Current Stock display

    PO Bill
          Supplier Bill received against GRN challan.
          Bill No. / Bill Date display
          Issue to equipment : Stock in store option for stock management

    WO Bill
         Supplier Bill receipt against WO
         Bill No. / Bill Date display

    Fuel Bill
          Fuel - Bill preparation from Fuel Supply Slips for particular Period
          Rate pick from Supplier wise Price-List

    Payment
      Payment make to Supplier for against PO-Bill / WO-Bill / Fuel Bill
      Payment type : Cash Payment / Cheque Payment / Demand Draft /
      TDS / Credit Note
      Print format for Account Payment Voucher
      Payment against Bill only.
      Bank / Cheque No. / Cheque Date details




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    Expense
         Expense for Equipments
         Expense type: Running / Admin. / Tax / Salary / Insurance / Other

    Major Repairing Job
         Major job carried out for Equipment like Engine Oil Change etc.
         Directly can be entered while preparing PO / WO

    Debit Note
          Print format for : Debit Note
          Debit note issue to parties for maintaining his equipments.
          Equipment wise Fuel & Repair & Maintenance chargeable
          calculation.

    Points
              Item Details at Entries display : Item Name, Unit, Material Type, Minimum
              Level Qty./ Maximum Level Qty. / Reorder Level / Reorder Qty. / Shortage
              Stock / Current Stock etc. display after Item selection
              Entry Details Box like Item Details at each entry to display Entry Details
              like: When Against Indent than Indent No./Indent Date/Dept. Name etc.
              Total Gross / Excise Duty / Net etc. concurrent display at GRN Entry
              Reprint Module for Minor Options like No. Range/Date Range/Selective
              etc. basic


    Direct Issue to Department option or stock in store & MIS Print Format Online.


              Last PO History
              Against INDENT No.-Date etc.
              Item wise PO Issue's History online view for rates & quantity figures.




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    MASTERS :
    Equipment Group Master, Equipment Master
    Item Super Group Master, Item Sub Group Master, Item Master
    Supplier Group Master, Supplier Master
    Major Repairing Job Group Master, Major Repairing Job Master
    Series Master for Item, PO, MIS, WO, Debit Note, Stock Transfer
    Department Master, Work Order Job Master, Bank Master, Debit Note Party
    Master, Stock Transfer Party Master, Supplier-Item Rate Feeding, Item-Supplier
    Rate Feeding


    EQUIPMENT GROUP MASTER :
              Equipment Group Name


    EQUIPMENT MASTER :
              Short Code
              Registration Name
              Make / Model / Site of Working / File No. / Owner Name
              Person Name
              Registration Date / RTO Authority / HYPO Details
              Chassis No. / Engine No.
              Gross Weight / Unladden Weight / Pay Load Weight
              Front Axle No. / Steering Box No. / Radiator No.
              Fuel Pump No. / Differential Tube No. / Cowl No.
              Battery No. / Tyre Nos.
              First Engine / Second Engine
              Driver Name / Cleaner Name
              Maximum Fuel Issue Per Month
              Maximum Expense Per Month
              Debit Note Party Name


    ITEM SUPER GROUP MASTER :
              Item Super Group Name


    ITEM SUB GROUP MASTER :
              Item Super Group Name


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              Item Sub Group Name


    ITEM MASTER :
              Item Super Group Name
              Item Sub Group Name
              Item Name/Description : Two Lines for Proper Description
              Unit of Material (UOM)
              Location of Rack No.
              Material Type : Local / Imported
              Item Category : A / B / C
              Item Series like R = Raw Material, C = Critical, D = Daily Consumption
              Reorder Level / Reorder Qty. / Maximum Qty. / Minimum Qty.
              Lead Time (Days)
              Shelf Life Time
              Opening Stock Qty. / Rate Rs.


    SUPPLIER GROUP MASTER :
              Supplier Group Name


    SUPPLIER MASTER :
              Supplier Groups like: Raw Material, Packing Material, Job Work Provider
              Supplier Name
              Short Name
              Contact Person
              Address (2) Lines
              City-Town
              Phone Nos.
              Fax No.
              Mobile No.
              Email ID
              Web Address
              LST No. / Date
              CST No. / Date
              TIN No. / Date
              PAN No.


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              Fuel Supply : [ ] / PO Supply : [ ] / WO Supply : [ ]
              Approved : [ ] / Approved Date / Details of Supply Material


    MAJOR REPAIRING JOB GROUP MASTER :
              Major Repairing Job Group Name


    MAJOR REPAIRING JOB MASTER :
              Major Repairing Job Group Name
              Job Head
              Job Description


    SERIES – Item / PO / MIS / WO / Debit Note / Stock Transfer :
              Short Code
              Description


    DEPARTMENT MASTER :
              Department Name


    STORE MASTER :
              Store Name


    WORK ORDER JOBS MASTER :
              Job Head
              Job Description


    BANKS MASTER :
              Short Code
              Full Name


    DEBIT NOTE PARTY MASTER :
              Party Name
              Address (2) Lines
              City-Town
              Phone Nos.
              Mobile No.


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    STOCK TRANSFER PARTY MASTER :
              Party Name
              Address (2) Lines
              City-Town
              Phone Nos.
              Mobile No.


    SUPPLIER-ITEM RATE FEEDING :
              Supplier Name
              Item wise Rates: Item Name / Unit / Rate Rs.


    ITEM-SUPPLIER RATE FEEDING :
              Item Name
              Supplier wise Rates: Supplier Name / Rate Rs.




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