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2010 – 2011 STUDENT-ATHLETE HANDBOOK

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2010 – 2011 STUDENT-ATHLETE HANDBOOK Powered By Docstoc
					EAST CENTRAL
 UNIVERSITY




        13 Sports – 1 Team



        2010 – 2011
STUDENT-ATHLETE HANDBOOK
August 2010

Welcome Tiger Student-Athletes!

As we start on the 2010-2011 academic year, we in the Department of Athletics want to wish you much success.
You will be challenged in the classroom and in your athletic endeavors as well. We want your time here at East
Central University to be enjoyable, productive and worthwhile.

We take great pride in the teaching and mentoring our coaches provide for you. We conduct an atmosphere that
is positive where you can be “the best you can be” in and out of the classroom. We also want to recognize that
you are a very visible part of the East Central community; you will have many chances to be a leader, on and
off campus. With visibility comes responsibility. We expect you to work closely with your professors and other
administrators so that your academic and civic responsibilities as a student-athlete and community member are
a top priority.

Many of our teams along with the athletic department have undergone dramatic changes within the last year. All
of the changes that have been made are for the betterment of your experience here at ECU. This student-athlete
handbook is designed to provide you with important and useful information. It is essential you become familiar
with particular rules, regulations and policies that will help as you balance your academic and athletic
responsibilities. You are an important part of the Tiger community and an ambassador for our department.

All of us who work in the Department of Athletics are here to help you. Our doors are always open. We are
proud of our programs and we are thrilled to have you represent us! We are 13 Sports – 1 Team!

Brian DeAngelis
Brian DeAngelis
Director of Athletics




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                                        Tiger – Student-Athlete Handbook
                                           Table of Contents
SECTION 1.0 – I AM A TIGER

1.1          East Central Athletics Mission Statement
1.2          Athletics Philosophy
1.3          Athletics Objectives
1.3.1        Objectives and Principles
1.3.2        Ethical Behavior
1.4          Varsity Teams at East Central University
1.5          The ECU - Student-Athlete Advisory Committee Constitution
1.5.2        SAAC Purpose
1.5.3        SAAC Composition
1.5.4        SACC Selection
1.5.5        Responsibilities of members
1.5.6        SAAC Executive Board
1.5.7        Responsibilities of the Executive Board
1.5.8        SAAC Meetings
1.5.9        SAAC Executive Board Composition
1.6          Tiger Athletics Directory
1.6.1        Administration
1.6.2        Tiger Coaching Staff
1.7          University Resources
1.8          Website Reference List for Student-Athletes

SECTION 2.0 - UNIVERSITY AND DEPARTMENT OF ATHLETICS POLICIES

2.1          East Central University - Student Code of Conduct
2.1.2        Disciplinary Offenses
2.1.3        Disciplinary Sanctions
2.1.4        Disciplinary Procedures
2.1.5        Commencement of Disciplinary Procedures
2.1.6        Institutional Hearing Procedures
2.2          Student-Athlete Code of Conduct
2.2.1        Overview
2.2.2        Student-Athlete Code of Conduct Document
2.2.3        Policy Regarding Good Sportsmanship
2.3          Student Grievance Policies
2.3.1        Rules and Regulations
2.3.2        Grievance Procedures within the Department of Athletics
2.3.2.1      Grievance Procedures
2.3.2.2      Appeals Committee Membership and Responsibilities
2.3.2.3      Hearing Procedures and Guidelines
2.3.2.4      Hearing Conclusion
2.4          Social Networking Website Policy

SECTION 3.0 - ACADEMIC RESOURCES

3.1          Academic Integrity Principle
3.2          Registration
3.2.1        Office of Admission and Records
3.2.2        Withdrawing from classes
3.3          Academic Advising
3.3.1        Academic Advising – Department of Athletics
3.3.2        Progress Reports
3.3.3        Study Hall – Department of Athletics
3.4          Cross Campus Academic Advising Services
3.5          Retention Standards
3.6          Tutoring
3.6.1        Tutoring Assistance
3.6.2        About the Tutors
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                                           Tiger – Student-Athlete Handbook
3.6.3       Tutoring Policies
3.7         Office for Students with Disabilities
3.7.1       Office for Students with Disabilities Information
3.7.2       Mission
3.7.3       Location and Contacts
3.8         Computer Labs
3.9         Career Services
3.10        NCAA CHAMPS/Life skills Program
3.11        Department of Athletics Missed Class Policy
3.11.1      Class Attendance and Competitive Schedules
3.11.2      Sports Scheduling Guidelines
3.11.3      Enforcement

SECTION 4.0 - ATHLETIC AWARDS

4.1         Athletic Awards Policy
4.1.2       Letter Award Criteria
4.2         All Sports Awards Banquet
4.3         Graduating Senior Awards
4.4         Male and Female Student-Athlete of the Year
4.5         Championship Awards
4.5.1       Recipients
4.5.2       Distribution
4.6         Individual Sport Award Ceremonies
4.7         NCAA Bylaw 16 Awards Limits and Reporting

SECTION 5.0 - DEPARTMENT OF ATHLETICS RESOURCES

5.1         Sports Equipment and Apparel
5.1.1       Issuing Equipment and Apparel
5.1.2       Responsibilities for us
5.1.3       Turning in equipment
5.1.4       Off-season control
5.2         Practice and Competition Facilities
5.3         Strength and Conditioning
5.3.1       Mission Statement
5.3.2       Strength and Conditioning Staff
5.4         Athletic Training Policies
5.4.1       General Information
5.4.2       Athletic Training Services Offered
5.4.3       Athletic Training Staff
5.4.4       Athletic Training Room Hours
5.4.5       Athletic Season Distinction
5.4.6       Athletic Training Room Rules and Regulations
5.4.7       Over-the-Counter Medication
5.4.8       Prescription Medications
5.4.9       Prescription Glasses and Contracts
5.4.10      Official ECU Student-Athlete
5.4.11      Student-Athlete Physicals
5.4.12      ECU Medical Clearance Guidelines
5.4.13      Insurance Policy
5.4.14      Permissible Medical Expenses
5.4.15      Exclusions and Limitations of East Central University’s Secondary Medical Insurance Policy
5.4.16      Dental Injuries
5.4.17      Eye Injuries
5.4.18      Insurance Timeframe
5.4.19      International Student-Athletes
5.4.20      HMO’s
5.4.21      Insurance Policy Changes or Loss
5.4.22      Compliance with Insurance Company Requests
5.4.23      Medical Bills
5.4.24      Illness Evaluation
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5.4.25      Injuries Evaluation
5.4.26      Injury Treatment
5.4.27      Injury Rehabilitation
5.4.28      Physical Therapist Visit
5.4.29      Initial Visit to a Medical Provider
5.4.30      Secondary Visits to Medical Providers
5.4.31      Travel to Medical Provider’s Appointment
5.4.32      Missed Medical Provider’s Appointment Policy
5.4.33      Medical Second Opinions
5.4.34      Policy Changes
5.5         NCAA Drug Testing
5.5.1       General Information
5.5.2       Day of Drug-Testing Consent Form
5.5.3       Day Before Drug Testing Procedural Guidelines
5.5.4       Drug Testing
5.5.5       Penalties for a Positive Test
5.5.6       Ineligibility for Use of Banned Drugs – Bylaw 31.2.3
5.5.7       NCAA Banned Drugs
5.5.8       Supplements
5.5.9       Policy Changes
5.6         ECU Athletics Drug Testing Policy
5.6.1       General Information
5.6.2       Drug Education Program
5.6.3       Drug Testing
5.6.4       Drug Testing Procedural Guidelines
5.6.5       Penalties for Positive Tests – Student Athletes, Cheer, Dance
5.6.6       Penalties for Positive Tests – Student/GA Coaches, Athletic Trainers & Managers
5.6.7       Penalties for Positive Tests – Athletic Training Education
5.6.8       Two-Sport Student-Athletes
5.6.9       Appeal Procedures
5.6.10      Safe Harbor Program
5.6.11      SAAC Purpose or Function as it relates to Drug Policy
5.6.12      Coaches’ Role
5.6.13      Violation of State or Federal Law
5.6.14      Drug Testing Consent Form
5.6.15      Tobacco Ban – NCAA Bylaw 30.15.20
5.6.16      Department of Athletics Policy on Tobacco
5.6.17      Department of Athletics Policy Drug and Alcohol Policy
5.6.18      Policy Changes
5.7         Sports Information Office
5.7.1       Overview
5.7.2       Here are helpful hints when dealing with the media
5.7.3       Here are the DON’TS when dealing with the media
5.7.4       How to Handle a Tough Situation or Question
5.7.5       Print Media
5.7.6       Television
5.7.7       Radio
5.8         Department of Athletics - Event Ticket Policy
5.9         Department of Athletics Student-Athlete Exit Interviews
5.9.1       Purpose of Student-Athlete Exit Interviews
5.9.2       Identification of Student-Athletes for Exit Interviews
5.9.3       Student-Athlete Exit Interview Procedure

SECTION 6.0 - NCAA ELIGIBILITY RULES

6.1         Eligibility to Practice, Receive Athletics Aid and Compete
6.1.1       Initial Eligibility NCAA Bylaws 14.3.1.1 & 14.3.1.1.1
6.1.2       Practice Prior to NCAA Certification
6.1.3       Summary of NCAA Initial & Continuing Eligibility Standards
6.1.4       Continuing Eligibility for Student-Athletes Enrolling After 8/1/03
6.1.4.1     Transfers
6.1.4.2     Summer Credit Hours
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6.1.4.3     Remedial, Tutorial or Noncredit Courses
6.1.4.4     Six Credit Hours
6.1.4.5     Postseason and Between Semesters.
6.1.4.6     Walk-Ons
6.1.4.7     Foreign Student-Athletes
6.2         Additional NCAA Eligibility Rules
6.2.1       NCAA Bylaw 14.01.2 Academic Status
6.2.2       Requirement for Practice - NCAA Bylaw 14.1.8.1
6.2.3       Requirement for Competition - NCAA Bylaw 14.1.8.2
6.2.4       Ten Semester Rule - NCAA Bylaw 14.2
6.2.5       Ten Semester Rule - NCAA Bylaw 14.2.1
6.2.6       Team Roster Additions or Deletions
6.2.6.1     Multi-Sport Participants
6.3         Annual Paperwork Required for All Student-Athletes Prior to the First Practice
6.3.1       Annual Rules Meeting – Mandatory
6.3.2       Returning Student-Athlete Information Form:
6.3.3       New Student-Athlete Information Form:
6.3.4       Review the Summary of NCAA Regulations
6.3.5       Review the Student-Athlete Handbook

SECTIOM 7.0 - OTHER NCAA RULES

7.1         Gambling
7.1.1       Overview
7.1.2       Gambling Activities
7.2         Amateurism
7.2.1       The Principal of Amateurism - NCAA Bylaw 2.9
7.2.2       Sports Agents
7.3         Endorsing a Commercial Product or Service
7.3.1       Modeling – NCAA Bylaw 12.5.1.3
7.4         Student-Athlete Employment
7.4.1       Fees for Lessons
7.4.2       Sports Camp Employment
7.4.2.1     General Rules for Employment at Sports Camps
7.5         Rules Regarding Benefits to Student-Athletes
7.5.1       Overview of benefits
7.5.2       Extra Benefits – NCAA Bylaw - 16.02.3
7.5.3       Miscellaneous Benefits – NCAA Bylaw 16.11.1.12
7.5.4       Occasional Meals - NCAA Bylaw 16.11.1.4
7.5.5       Other Prohibited Benefits - NCAA Bylaw - 16.12.2.3

SECTION 8.0 - PLAYING AND PRACTICE SEASONS

8.1         Countable Athletically Related Activities
8.2         Outside Competition
8.3         Summary of NCAA Playing Season Rules

SECTION 9.0 - RECRUITING

9.1         Student-Athlete’s Roles in Recruiting
9.1.1       Overview of Recruiting
9.1.2       Enrolled Student-Athletes Participating in the Recruiting Process
9.2         Official Visits
9.2.1       Summary of Rules Regarding Official Visits
9.2.2       Transportation
9.2.3       Lodging - NCAA Bylaw 13.6.5, 13.6.8
9.2.4       Meals – NCAA Bylaw 13.6.6.7
9.2.5       Entertainment - NCAA Bylaw 13.6.6.5
9.2.5.1     Normal Retail Cost – NCAA Bylaw 13.6.6.8
9.2.6       Complimentary Admissions
9.2.7       Tryouts/Training

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                                           Tiger – Student-Athlete Handbook
9.2.8        Legal and Ethical Issues
9.2.9        Alcohol and Drugs
9.2.10       Curfew
9.2.11       Tangible Items
9.3          Four-Year College Prospects - NCAA Bylaw 13.1.1.3
9.3.1        Permission to Contact/Recruit ECU Student-Athletes
9.4          Outgoing Transfer Procedure Policy

SECTION 10.0 - FINANCIAL AID

10.1         Financial Aid Guidelines
10.1.1       Overview of Financial Aid
10.1.2       East Central University Financial Aid Policy
10.1.3       NCAA Limits on Student-Athlete Financial Aid
10.1.3.1     Full grant-in-aid
10.1.3.2     Cost of Attendance
10.1.3.3     Institutional Financial Aid- NCAA Bylaw 15.02.4.1: (individual & team limits)
10.1.3.4     Permissible Financial Aid – NCAA Bylaw 15.02.4.2 (individual limits)
10.1.3.5     Other Permissible Financial Aid (does not count towards individual or team limits)
10.1.3.6     Course-Related Books Included in the Athletics Grant-in-Aid
10.1.3.7     Employment Monitoring Update
10.1.3.8     Review of Outside Financial Aid
10.1.3.9     Disbursement Procedures for Athletics Grant-in-Aid
10.2         Grant-In-Aid Renewals, Gradations and Non-Renewals
10.2.1       Renewal or Increase in Athletics Aid
10.2.2       Non-Renewal or Reduction of Athletics Aid Procedures
10.2.3       Reduction/Cancellation/Increase during period of the award
10.3         Summer School Financial Aid
10.4         Fifth Year Scholarships
10.5         NCAA Scholarships
10.5.1       NCAA Postgraduate Scholarship Program
10.5.2       NCAA Internship Program
10.5.3       Freedom Forum Scholarship
10.5.4       Walter Byers Postgraduate Scholarship
10.5.5       Ethnic Minority and Women’s Enhancement postgraduate scholarship

SECTION 11.0 - UNIVERSITY RESIDENCE LIFE

11.1         University Housing
11.1.1       Housing of Student-Athletes




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                                            Tiger – Student-Athlete Handbook
                                         SECTION 1.0 – I AM A TIGER

1.1      East Central University Athletics Mission Statement
1.1.1    East Central University has undergone major changes involving expansion of its facilities and program offerings. The
University is committed to the pursuit of excellence in instruction, research and other forms of scholarly activity and public service.

Within this Mission, the evolving Department of Athletics will be an integral part of the institution and its education programs. The
Department will develop a comprehensive program of gender balanced sports programs, operating in compliance with NCAA
regulations and enjoying success at the Division II level while maintaining the best interests of the student-athlete and the academic
integrity of the institution.

East Central University is committed to the pursuit of excellence. To that end, the Department of Athletics will strive to:
         • Create an environment that affords student-athletes the opportunity to achieve their personal goals and to realize their
              full academic and athletic potential at East Central University regardless of race, creed, color, sex, age, national origin
              or disability with respect to participation in the athletic program.
         • Reflect a commitment to the academic success, the physical and emotional well-being, sportsmanship and to the social
              development of the student-athlete and to equal opportunity.
         • View student-athletes as an integral part of the student body.
         • Dedicate all programs to excellence based on the highest standards of integrity and serve as a credit to the university,
              community, and state.

This Mission Statement articulates the philosophy of the Department of Athletics and reflects a clear understanding of the supportive
role of athletics in the broader institutional mission.

1.2      Athletics Philosophy
1.2.1     The East Central University athletics program is maintained as a vital component of the student body. The admission,
academic standing and academic progress of student-athletes are consistent with the policies and standards adopted by the University
for the student-body in general. Student-athletes are provided an educational environment conducive to the development of the whole
person - intellectually, socially, spiritually, physically, and morally. The student-athletes are provided an opportunity and encouraged
to progress toward the degree of their choice and have the opportunity to develop their athletic abilities in an environment consistent
with high standards of scholarship, sportsmanship, leadership, and institutional loyalty.

1.2.2    Further it is recognized that a positive, well-run intercollegiate athletic program:
Is an important part of a well-rounded University dedicated to the service of a broad range of student, faculty, and public interests;
           • can and should develop character, maturity, and a sense of fair play as well as athletic excellence and physical vigor;
           • shall be conducted in a manner designed to protect and enhance the physical and educational welfare of student-
                athletes;
           • recognizes student-athletes as amateurs where their participation should be motivated primarily by education and by
                the physical, mental and social benefits to be derived;
           • understands that student participation in intercollegiate athletics is an avocation, and student-athletes should be
                protected from exploitation by professional and commercial enterprises;
           • is important in engendering community support for the institution at the legislative, state, and local levels;
           • fosters pride in the University among faculty, students, and citizens of Oklahoma and the Nation;
           • generates revenues to support, at least in part, intercollegiate teams and student-athletes in those sports that are not
                financially self-maintaining;
           • abides by the letter and the spirit of the law requiring nondiscrimination on the basis of sex, race, creed, or national
                origin and practices this to its fullest in their hiring and recruitment practices for staff personnel and coaches, thus
                always maintaining a diverse and gender balanced group of student-athletes and staff.

1.3      Athletics Objectives

1.3.1    Among the objectives of the Intercollegiate Athletics Program are the following:
            •   to encourage scholarship, sportsmanship, fair play, and a sense of responsibility among all student-athletes, students,
                faculty members, staff members, and spectators at athletic events;
            •   to have the University represented by men and women whose conduct reflects credit on the institution and who are
                making satisfactory progress in degree programs and to provide appropriate academic counseling, advisement, and
                support;
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            •    to field disciplined and competitive student-athletes and teams recruited, coached, and supported by skilled people
                 who are dedicated to the observation of the spirit, as well as the letter, of all the applicable rules;
            •    to schedule appropriate competitions for the student-athletes and teams; while keeping in mind that student-athletes
                 are students first and should miss as little class time as possible due to travel and competition;
            •    to have the University's Department of Athletics recognized as a leader among ethical, nondiscriminatory, and well-
                 managed departments by avoiding the appearance as well as the fact of impropriety and by producing programs
                 characterized overall by excellence;
            •    to provide superior athletic training and medical support for all student-athletes;
            •    to develop and maintain intercollegiate athletics facilities befitting a regional university in order to accommodate the
                 athletic and recreational needs of a diverse student body and faculty;
            •    to work together with other institutions in an effort to improve intercollegiate athletics at both the local and national
                 level

1.3.2     A Culture of Ethical Behavior
East Central University is committed to creating a culture of ethical behavior in all of its activities. To that end, Tiger Athletics will
embrace the academic mission of the University and the regulations established by the NCAA while maintaining gender balanced and
diversity within its teams and staff. East Central University faculty, administrators, and athletics personnel will not tolerate individuals
who deliberately violate university and NCAA rules or who do so through gross negligence.

The Assistant AD for Compliance/Academics has the responsibility to inform the Director of Athletics and /or University President,
about any compliance issues facing Tiger Athletics. Should a rules violation occur, the Assistant AD for Compliance/Academics, the
Director of Athletics, the University President, and the Faculty Athletics Representative will be informed immediately.

1.4       Varsity Teams at East Central University
Men’s Baseball                                                                 Men’s Tennis
Men’s Basketball                                                               Women’s Tennis
Women’s Basketball                                                             Women’s Soccer
Men’s Cross Country                                                            Football
Women’s Cross Country                                                          Women’s Volleyball
Women’s Golf                                                                   Men’s Golf
Women’s Softball

1.5       Student-Athlete Advisory Committee (SAAC) - Constitution

1.5.1     Mission Statement
The mission of East Central University Student-Athlete Advisory Committee (SAAC) is to enhance the total student-athlete
experience by promoting opportunity, protecting student-athlete welfare, and fostering a positive student-athlete image.

1.5.2     Purpose
      •   Promote communication between Athletics administration and student-athletes
      •   Disseminate information
      •   Provide feedback and insight into Department of Athletics issues
      •   Generate a student-athlete voice regarding formulation of athletic policies
      •   Build community within Tiger Athletics involving all athletic teams
      •   Solicit student-athlete responses to proposed NCAA legislation
      •   Organize community service efforts
      •   Create a vehicle for student-athlete representation on campus-wide committees (e.g., student government)
      •   Promote a positive student-athlete image on campus

1.5.3     Composition
Student-Athlete Advisory Committee membership shall include:
    • Two student-athletes from each Varsity sport.
    • Assistant AD for Compliance/Academics (ex. Officio – primary liaison)
    • Director of Athletics (ex. Officio)
    • Senior Woman Administrator (ex. Officio)
    • Faculty Athletics Representative (ex. Officio)




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1.5.4    Selection of Members
Student-Athlete Advisory Committee members are selected on an annual basis by the members of their respective teams.
Coaches may recommend candidates or veto the team’s selection if the coach does not feel that the selection is in the best
interest of the team or in the case of an at-risk student if serving may impact negatively on the student-athlete’s time.

Terms are for one academic year but individuals may serve for multiple years if re-elected. Student-athletes may not serve in
the year or years following completion of eligibility. The Chair should not be a freshman.

1.5.5    Responsibilities of Members
    •    Attend all meetings.
    •    Distribute minutes to team members, discuss SAAC agendas and issues with team members and bring non-team
         specific issues to the attention of the SAAC.
    •    Serve on SAAC subcommittees if selected
    •    Serve as a positive representative of your team to the Department of Athletics, the University and the Community.

1.5.6 Executive Board
         The SAAC members shall elect an Executive Board consisting of
    •    Chair
    •    Vice Chair/Chair-elect
    •    Secretary/Treasurer

1.5.7 Responsibilities of the Executive Board
      Chair
    •    Presides over meetings.
    •    Serves as SAAC liaison to the Department of Athletics.
    •    Shall represent the SAAC at any applicable conference (LSC) or NCAA meetings.
    •    Performs such duties as are incidental to the office.
    •    Serves as the ECU representative at conference meetings.

         Vice Chair/Chair Elect
    •    Presides over meetings when the Chair is absent.
    •    Exercises all the functions of the office of President in the absence of the President.
    •    Performs such duties as are incidental to the office.

         Secretary/Treasurer
    •    Keeps and distributes written minutes of all East Central University SAAC meetings.
    •    Performs such duties as are incidental to the office.

         The Executive Board shall be charged with:
    •    Creation of SAAC Constitution/Bylaws
    •    Identification of mission, purpose, goals of SAAC
    •    Creation of SAAC Subcommittees

1.5.8    Meetings
The SAAC meets in person once monthly during the academic year, unless otherwise indicated by schedule. The committee
may also meet and communicate via email and phone if necessary between meetings. Minutes shall be distributed to each
team, the Athletics Administrative Staff, and to the Faculty Athletics Representative.

1.5.9    2010-2011 Executive Board
         Chair: Nikki Sanchez - Softball
         Vice Chair: Whitney McDaniel – Women’s Golf
         Secretary/Treasurer - vacant




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1.6     Tiger Athletics Directory

1.6.1       Administration (Area code 580)
DeAngelis, Brian         Director of Athletics                     559-5604
Huckeby, Ruth            Secretary                                 559-5468
Prather, Jason           Director of Athletic Training             559-5315
Davis, Kyle              Assistant Athletic Trainer                559-5521
McGaha, Matt             Assistant AD for Compliance/Academics     559-5573
Johnson, Brian           Sports Information Director               559-5258
Williamson, Gerald       Director of Development                   559-5590
Canada, Stephanie        Faculty Athletic Representative           559-5585
Williams, Jeff           Chair - Kinesiology Department            559-5357

1.6.2       Tiger Coaching Staff

Redmond, Joe             Head Coach- Men's Basketball              559-5567
Terry, Charles           Assistant Coach Men's Basketball          559-5566
Franz, Kent              Head Coach Women's Basketball             559-5568
McGaha, Jeff             Assistant Coach Women's Basketball        559-5789
Rosato, Dino             Head Coach Baseball                       559-5787
Gillum, Tyler            Graduate Assistant Coach Baseball         559-5787
Graham, Justin           Graduate Assistant Coach Baseball         559-5787
Anderson, Destini        Head Coach Softball & SWA                 559-5363
Weston, Leslie           Graduate Assistant Coach Softball         559-5363
Thorn, David             Head Coach Volleyball                     559-5790
Holombeck, Emily         Graduate Assistant Coach Volleyball       559-5790
Sawyer, Steve            Head Coach M/W X-Country                  559-5386
Sutrick, John            Graduate Assistant Coach M/W X-Country    559-5386
Hibbard, Charlie         Head Coach M & W Tennis                   559-5523
Key, Danny               Head Coach M & W Golf                     559-5617
McCarty, Tim             Head Coach Football                       559-5362
Deason, Justin           Assistant Football Coach                  559-5359
Jackson, Rashad          Assistant Football Coach                  559-5361
Storm, Matt              Assistant Football Coach                  559-5360
Womack, Zack             Strength and Conditioning & Asst FB       559-5862
Bailey, Riley            Head Coach Women’s Soccer                 559-5747
Mahaffey, Casey          Assistant Coach Women’s Soccer            559-5747


1.7     University Resources (Additional information regarding all these areas may be found on the
        campus website www.ecok.edu)

Academic Advising Center                            559-5696                  111 Danley Hall

Admissions and Records

Beginning Freshman Admissions                       559-5233                  113 Adm
Transfer Student Admissions                         559-5237                  113 Adm
Records                                             559-5234                  111 Adm


Bookstore                                           559-5508                  Mem Stu Union

Bursar's Office                                     559-5225                  108 Adm




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Career Development Office                          559-5890                108 McBride

Child Care                                         559-5629                131 Fentem Hall

CIRCAW                                             559-5892                220c Horace Mann

Computer Help Desk                                 559-5884                132 Danley Hall

Counseling Center                                  559-5714                137 Mem Stu Union

Department of Rehabilitation Services              332-0178                1001 E. 14th Street

Disability Services                                559-5297/5677           159 Adm

Enrollment Management Office                       559-5669                102 Adm

Financial Aid Office                               559-5243                100 Adm

Graduate Office                                    559-5708                125 Danley Hall

Campus Housing                                     559-5210                102 Adm
Married Student Housing                            559-5210                102 Adm
Off-Campus Housing                                 559-5741                UC Info Desk


Hearing Impaired Program                           559-5477                Rm 1 Education

Honors Program                                     559-5454                348 Horace Mann

ID Cards                                           559-5742                UC Info Desk

International Student Office                       559-5301                160 Adm

Native American Office                             559-5301                151 Adm

Nurse's Office                                     559-5713                137 Mem Stu Union

Parking Permits                                    559-5741                UC Info Desk

Ada Police                                         332-4466                231 S. Townsend
ECU Police                                         559-5555                1036 E. 10th Street
                                                   332-3875                (after hours)
                                                   911
EMERGENCIES

Scholarships                                       559-5669                160 Adm

Short Term Loans                                   559-5225                108 Adm

Campus Life & Leadership                           559-5207                152 UC

Student Development Office                         559-5243                102 Adm

Student Employment                                 559-5243                100 Adm

Student Support Services                           559-5297                150 & 155 Adm

Tutoring Services                                  559-5232                150 & 155 Adm

Veterans Assistance                                559-5232                111 Adm

Wellness Center                                    559-5744                227 UC




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Writing Center                                        559-5312                   101 Danley Hall




1.8     Website Reference List for Student-Athletes

Freshman and Transfer Eligibility Information
NCAA Eligibility Center - Student-Athlete Recruiting and Eligibility
https://web1.ncaa.org/eligibilitycenter/common/

NCAA Guide for the College-Bound Student-Athlete
http://www.ncaa.org/wps/ncaa?ContentID=263

NCAA Guide - International Academic Standards for Athletics Eligibility for Students for fall 2010
http://www.ncaa.org/wps/ncaa?ContentID=266


General Recruiting Information
Recruiting Calendars
http://www.ncaa.org/wps/ncaa?ContentID=447

National Letter of Intent Information
http://www.national-letter.org/

Amateurism Information
http://www.ncaa.org/wps/ncaa?ContentID=405



Drug and Gambling Information
National Center for Drug Free Sport Web site
http://www.drugfreesport.com/index.asp

NCAA Drug Testing Program
http://www.ncaa.org/wps/ncaa?ContentID=282

Gambling/Sports Wagering Information
http://www.ncaa.org/wps/ncaa?key=/ncaa/ncaa/legislation+and+governance/eligibility+and+recruiting/sports+wagering/sports
_wagering_index.html

NCAA Site
http://www.ncaa.org/wps/ncaa?ContentID=1




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         SECTION 2.0 - UNIVERSITY AND DEPARTMENT POLICIES

2.1     East Central University - Student Code of Conduct
http://www.ecok.edu/siteContent/1/documents/oldweb/current/docs/studenthandbook.pdf

1.   East Central University students are citizens of the state, local and national governments or are citizens of other countries,
     and of the academic community, and are, therefore, expected to conduct themselves as law-abiding members of each
     community at all times. Admission to the University carries with it special privileges and imposes special responsibilities
     apart from those rights and duties enjoyed by non-students. In recognition of the special relationship that exists between the
     institution and the academic community which it seeks to serve, the Oklahoma State Regents for Higher Education and the
     Regional University System of Oklahoma have authorized the President of the University to take such action as may be
     necessary to maintain campus conditions and preserve the integrity of the institution and its educational environment.

2.   As both the responsibility and the authority for discipline at East Central University ultimately rest with the Regional
     University System of Oklahoma, the President, acting on their behalf, has delegated the authority to administer a fair and
     just disciplinary program to the Vice President for Student Development Office. Therefore, the Chief Judicial Officer,
     his/her staff, and certain committees to whom this responsibility has been delegated, have the authority to enforce all
     regulations approved and stated in University documents or otherwise and to administer disciplinary procedures. This Code
     is applicable to currently, continuing, and formerly enrolled students as well as individuals seeking admission to the
     University. Conduct prior to admission to the University that may have an adverse affect on the student/University
     relationship may be considered by the University. Applicants and formerly enrolled student cases shall be reviewed
     exclusively by the Chief Judicial Officer without the right to appeal to the Committee on Student Conduct.

3.   Pursuant to this authorization, the University has developed the following regulations (known as the Code of Student
     Conduct), which are intended to govern student conduct on the East Central University campus. Students retain the
     responsibilities of citizenship. The University expects that each student will conduct him/herself in a manner compatible
     with the University’s function as an educational institution. Regardless of place of residence, each student must observe all
     federal, state, and applicable local laws both on and off campus. If a student's violation of such laws or ordinances also
     adversely affects the institution's pursuit of its educational objectives, the University may enforce its own regulations
     regardless of any proceedings instituted by other authorities including expulsion, notwithstanding action taken by civil
     authorities on account of the violation. Conversely, violation of any section of these regulations may subject a student to
     disciplinary measures by the institution whether or not such conduct is simultaneously a violation of state, local or national
     laws.


4.   The Code of Student Conduct is not a contract and serves only as guidance for the fulfillment of acceptable and fair
     procedures. The standard of review in all hearings is by preponderance or greater weight of the credible evidence. The
     Regional University System of Oklahoma has the authority and may modify or change the Code of Student Conduct at any
     time. In addition, the procedures contained herein may be modified by the University at any time in order to effectuate
     justice.

2.1.2     Disciplinary Offenses
Generally, through appropriate due process procedures, institutional disciplinary measures will be imposed for conduct which
adversely affects the University's pursuit of its educational objectives, which violates or shows a disregard for the rights of
other members of the academic community or which endangers property or persons on University, or University-controlled
property. Individual or organizational misconduct which is subject to disciplinary sanction will include but not be limited to the
following examples:

A. Conduct dangerous to self or others. Any conduct which constitutes a serious danger to one's self or to any person's
health, safety or personal wellbeing, including any physical abuse or immediate threat of abuse;

B. Hazing. (According to Title 21, Section 1190 of the Oklahoma Statutes)
1. No student organization or any person associated with any organization sanctioned or authorized by the governing board of
any public or private school or institution of higher education in this state will engage or participate in hazing.




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2. Any hazing activity described in subsection 5. of this section upon which the initiation or admission into or affiliation with
an organization sanctioned or authorized by a public or private school or by any institution of higher education in this state is
directly or indirectly conditioned will be presumed to be a forced activity, even if the student willingly participates in such
activity.

3. Any organization sanctioned or authorized by the governing board of a public or private school or of an institution of higher
education in this state which violates subsection 1. of this section, upon conviction, will be guilty of a misdemeanor, and may
be punishable by a fine of not more than One Thousand Five Hundred Dollars ($1,500.00) and the forfeiture for a period of not
less than one (1) year all of the rights and privileges of being an organization organized or operating at the public or private
school or at the institution of higher education.

4. Any individual convicted of violating the provisions of subsection A of this section will be guilty of a misdemeanor, and
may be punishable by imprisonment for not to exceed ninety (90) days in the county jail, or by the imposition of a fine not to
exceed Five Hundred Dollars
($500.00), or by both such imprisonment and fine.

5. For the purposes of this section:
i. “Hazing” means an activity which recklessly or intentionally endangers the mental health or physical health or safety of a
student for the purpose of initiation or admission into or affiliation with any organization operating subject to the sanction of
the public or private school or of any institution of higher education in this state;

ii. “Endanger the physical health” will include but not be limited to any brutality of a physical nature, such as whipping,
beating, branding, forced calisthenics, exposure to the elements, forced consumption of any food, alcoholic beverage as defined
in Section 506 of Title 37 of the Oklahoma Statutes, intoxicating beverage as defined in Section 163.2 of Title 37 of the
Oklahoma Statutes, drug controlled dangerous substance, or other forced physical activity which could adversely affect the
physical health or safety of the individual; and

iii. “Endanger the mental health” will include any activity, except those activities authorized by law, which would subject the
individual to extreme mental stress, such as prolonged sleep deprivation, forced prolonged exclusion from social contact,
forced conduct which could result is in extreme embarrassment, or any other forced activity which could affect the mental
health or dignity of the individual.

C. Harassment. Any act of harassment by an individual or group against a student, faculty/staff member or another group.
Harassment will include, but not be limited to insults, heckling, verbal abuse, threats of physical abuse, unwanted suggestions
of a sexual nature, repeated teasing or annoyance to another, repeated unsolicited phone calls made with the intent to harass or
other actions considered disturbing to others;

D. Disorderly conduct. Any individual or group behavior which is abusive, obscene, lewd, indecent, violent, excessively
noisy, disorderly or which unreasonably disturbs other groups or individuals (this may include inappropriate behavior resulting
from the use of or being under the influence of alcoholic beverages or drugs, inappropriate use of electronic devices that
violates the privacy of another individual, such as the use of a web camera or other photographic device without the knowledge
of the individual being photographed, etc.);

E. Obstruction of or interference with University activities or facilities.
Any intentional interference with or obstruction of any University activity, program, event or facility, including the following:
1. Any unauthorized occupancy of University or University-controlled facilities or blockage of access to or from such facilities;
2. Interference with the right of any University member or other authorized person to gain access to any University or
University controlled activity, program, event or facility;
3. Any obstruction or delay of a campus security officer, fireman or any University official in the performance of his/her duty;
4. Any form of disruptive behavior in the classroom, during any campus event or activity or at any location on campus;

F. Misuse of or damage to property. Any act of misuse, vandalism, malicious or unwarranted damage, destruction, defacing,
disfiguring or unauthorized use of property belonging to the University including, but not limited to, fire alarms, fire
equipment, elevators, telephones, University keys, library materials, computing resources and/or safety devices and any such
act against a member of the University community or a guest of the University;




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G. Theft, misappropriation or unauthorized sale. Any act of theft, misappropriation, or unauthorized possession, use or sale
of institution property or any such act against a member or organization of the institution community or a guest of the
institution;

H. Misuse of East Central University documents or identification cards. Any forgery, alteration of or unauthorized use of
University documents, forms, records or identification cards, including the giving of any false information or withholding of
necessary information in connection with a student's admission, enrollment or status in the University; failure to carry the ECU
ID card at all times or to show it upon proper request;

I. Firearms and other dangerous weapons. Any possession of or use of firearms or dangerous weapons of any kind on
University property. Firearms or dangerous weapons include, but are not limited to: rifles, handguns, BB guns, stun guns,
knives, martial arts equipment, paint guns, bows and arrows, etc., or other objects with the potential to cause bodily harm;

J. Explosives, fireworks and flammable materials. The unauthorized possession, ignition or detonation of any object or
article which would cause damage by fire or other means to persons or property, or possession of any substance which could be
considered to be and used as fireworks;

K. Alcoholic beverages. The use and/or possession of alcoholic beverages (including low point beer) and/or public
intoxication on University-owned or controlled property, or the violation of any local ordinance or state or federal law
concerning alcoholic beverages, on or off campus, or a violation of the terms of the East Central University Drug-Free Policy
Statement. In addition, officially registered student organizations that sponsor events off campus, where alcoholic beverages
are present and available for consumption, must adhere to all local, state and national laws concerning alcoholic beverages;

L. Drugs. The unlawful possession or use of any drug, controlled substance or drug paraphernalia (including any stimulant,
depressant, narcotic or hallucinogenic drug or substance, or marijuana), or sale or distribution of any such drug or controlled
substance, or a violation of any terms of the East Central University Drug-Free Policy Statement;

M. Gambling. Participation in any gambling-related activities on campus or on University-controlled property that have not
been approved and/or administered in accordance with the laws and regulations of the State of Oklahoma;

N. Financial irresponsibility. Failure to promptly meet financial responsibilities to the University including, but not limited
to, knowingly passing a worthless check or money order in payment to the institution or to a member of the institutional
community acting in an official capacity;

O. Unacceptable conduct in hearings. Any conduct at a University hearing involving contemptuous, disorderly behavior, or
the giving of false testimony or other evidence at any hearing;

P. Failure to cooperate with University officials. Failure to comply with directions of University officials acting in the
performance of their duties

Q. Violation of general rules and regulations. Any violation of the general rules and regulations of the University as
published in an official University publication, including the intentional failure to perform any required action or the
intentional performance of any prohibited action;

R. Attempts and aiding and abetting the commission of offenses. Any attempt to commit any of the offenses listed in this
document, or the aiding and abetting of the commission of any of the offenses (an attempt to commit an offense is defined as
the intention to commit the offense coupled with the taking of some action toward its commission);

S. Violations of state or federal laws. Any violation of state or federal laws or regulations proscribing conduct or establishing
offenses, which laws and regulations are incorporated herein by reference;

T. Violation of imposed disciplinary sanctions. Intentional or unintentional violation of a disciplinary sanction officially
imposed by a University official or a constituted body including, but not limited to, sanctions contained herein;




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U. Violations of University Residence Hall or Apartment policies or regulations.
The violation of any policies or regulations which appear in printed materials distributed to resident students (i.e., housing
license agreements, handbooks for resident students, etc.);

V. Sexual Misconduct. Sexual misconduct of any kind and by any student will not be tolerated. This conduct threatens or
endangers the health or safety of a person, persons, and/or the overall campus community and its occurrence will not be
tolerated. The University will enforce policies and procedures through the judicial system and may adjudicate such cases
through the Committee on Student Conduct. This judicial board is trained to adjudicate sexual misconduct cases. The
University has set up policies and procedures to respond to incidents of sexual misconduct internally, however, it is important
to note that sexual misconduct also can result in criminal charges. For the purposes of the University’s judicial function, sexual
misconduct is broken down into these violations and defined as follows:

         1. Sexual Assault or Battery - the intentional touching, mauling or feeling of the body or private parts of any person
         in a lewd and lascivious manner and without the consent of that person. This can be through clothing. Also, within the
         legal category of sexual assault:
         a. Rape - defined as all acts of sexual intercourse involving oral, vaginal, or anal penetration accomplished without
         consent, and;
         b. Rape by Instrumentation - defined as an act in which any inanimate object or part of the human body, not
         amounting to sexual intercourse, is used in the carnal knowledge of another person without his or her consent and
         penetration of the anus or vagina occurs to that person.

         2. Relationship Violence is the overall term used for violence that occurs within the bounds of a formal or informal
         relationship between two people.

         3. Domestic Violence occurs within the relationship of two persons who are married, formerly married, or
         cohabitating.

         4. Dating Violence occurs between two persons who are dating and not yet in a formal relationship. Characteristics of
         Relationship Violence are physical behavior such as slapping, pulling hair, punching; threats of abuse such as
         threatening to hit, harm, or use a weapon; verbal abuse; emotional abuse; or other form of harassment.

         5. Stalking is the willful, malicious, and repeated following or harassment of another person in a manner that: 1)
         would cause a reasonable person or a member of the immediate family of that person to feel frightened, intimidated,
         threatened, harassed, or molested; and, 2) actually causes the person being followed or harassed to feel terrorized,
         frightened, intimidated, threatened, harassed or molested. Such behavior
         includes, but is not limited to: following/appearing within the sight of the individual; approaching/confronting that
         individual in a public place/on private property; appearing at the workplace, classroom, or residence of an individual;
         threatening or obscene gestures; repeated/continued non-consensual communication, including personal contact,
         telephone calls, voice messages, electronic mail, written correspondence, unwanted gifts, etc.; non-consensual
         touching; trespassing; vandalism; surveillance or other types of observation.

W. Tobacco. The use of tobacco products is prohibited in University buildings and in vehicles owned or operated exclusively
by the University. Persons choosing to smoke may do so external to University buildings and at least 25 feet from the entrances
to the campus buildings.

X. Pets. With the exception of "service animals" and the exception of animals used for academic research purposes, animals
are prohibited on campus. The term "service animal" is defined as any animal individually trained to do work or perform tasks
for the benefit of a person with a disability (e.g., a guide dog, signal dog, etc.). “Service animals” perform some of the
functions and tasks that the individual with a disability cannot perform for him/her.
The University reserves the right to require reasonable documentation that the animal is certified as a “service animal” by a
recognized training program. Students using service animals must be registered with the Office of Disability Services;

Y. Filing a false complaint or statement. Any behavior whereby a student knowingly submits a false complaint or statement
alleging a violation of these regulations by a student or organization. Disciplinary action may be taken against a student for
violations of the foregoing regulations which occur on University owned, leased or otherwise controlled property, or which
occur off-campus when the conduct impairs, interferes with, or obstructs any University activity or the missions, processes and
functions of the University. In addition, disciplinary action may be taken on the basis of any conduct, on or off campus which




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violates local, state or federal laws, which violate University policies for student organizations, or which poses a substantial
threat to persons or property within the University community. For the purpose of these regulations, a “student” will mean any
person who is registered for study at East Central University for any academic period.
A person will be considered a student during any period which follows the end of an academic period which the student has
completed until the last day for registration for the next succeeding regular academic period and during any period while the
student is under suspension from the University.
Academic and Classroom Misconduct
2.1.3 Disciplinary Sanctions
Upon a determination that a student or student organization has violated any of the rules, regulations, or disciplinary offenses
set forth in these regulations, the following disciplinary sanctions may be imposed, either singly or in combination, by the
appropriate University officials. (Note: Final results of disciplinary proceedings for violations that include violent acts or non-
forcible sex offenses, as defined by Oklahoma law, may be released without permission of the student perpetrator.)

Definition of Sanctions:
A. Restitution. A student or student organization having committed an offense against property may be required to reimburse
the University or other owner for damage to or misappropriation of such property. Any such payment in restitution will be
limited to actual cost of repair or replacement.

B. Reprimand. A written reprimand or censure may be given any student or student organization whose conduct violates any
part of these regulations. Such a reprimand does not restrict the student or student organization in any way but does have
important consequences. It signifies to the student or student organization that each is being given another chance and that each
is expected to conduct themselves as a proper member of the University community, but that any further violation may result in
more serious penalties.

C. Restriction. A restriction upon a student's or student organization's privileges for a period of time may be imposed. This
restriction may include, but is not limited to, the following: denial of the right to represent the institution in any way, denial of
the use of University facilities and/or parking privileges, restriction of participation in co-curricular and extracurricular
activities, restriction of organizational privileges including registration, and restriction of the transfer of academic credit from
another institution.

D. University Probation. Continued enrollment of a student on probation may be conditioned upon adherence to these
regulations. Any student placed on probation will be notified of such in writing and also will be notified of the terms and length
of probation. Probation may include restrictions upon the co-curricular and extracurricular activities of a student. Parents may
be notified. Any conduct in violation of these regulations while on probationary status may result in the imposition of a more
serious disciplinary sanction(s).

E. Temporary Suspension. A student may be temporarily suspended without a hearing from the University when there is an
immediate and present danger of damage to life and property or disruption of University life. Such an administrative decision
will be effective immediately. A final determination of the charges against any student temporarily suspended will be made
through appropriate hearing procedures within 10 class days of such suspension during which time the accused will forfeit all
rights and privileges as a student of the University. Parents may be notified.

F. Suspension. If a student is suspended, he/she is separated from the University or from a class for a stated period of time, not
less than the remainder of the current semester in which he or she is enrolled, with conditions for readmission stated in the
notice of suspension. A suspension hold will be placed on the transcript during the period of suspension. Parents may be
notified.

G. Expulsion. Expulsion entails a permanent separation from the University. When a student is expelled, a record of this
action will be made a part of the student’s permanent record in the Office of the Registrar. The imposition of this sanction is a
permanent bar to the student's readmission to the University. Parents may be notified.

H. Degree revocation or rescission of credit. Any student charged with an offense for which he or she could be temporarily
suspended, suspended, or expelled or for which his or her degree could be revoked, will be entitled to a hearing as provided for
in Section VII of the Code of Student Conduct.




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I. Housing Probation. A resident placed on housing probation is deemed not to be in good standing with the housing
community, and his/her continued residence is conditioned upon adherence to these Regulations and the Housing Contract.
Any resident placed on probation will be notified in writing of the terms and length of the probation. Any conduct of a similar
or more serious nature in violation of the probation will result in suspension from housing.
Parents may be notified.

J. Temporary Suspension from Campus Housing. A student may be temporarily suspended from campus housing without a
hearing from the University when there is an immediate and present danger of damage to life and property or disruption of
University life. Such an administrative decision will be effective immediately. A final determination of the charges against any
student temporarily suspended from campus housing will be made through appropriate hearing procedures within 10 class days
of such housing suspension during which time the accused will forfeit the right to reside in or visit campus housing facilities.
The accused will be permitted to attend classes during this interim period. Parents may be notified.

K. Housing Suspension and Forfeiture. A resident suspended from housing may not reside in, visit or make any use
whatsoever of a housing facility or participate in any housing activity during the period for which the sanction is in effect. A
suspended resident will be required to forfeit housing fees (including any unused portion thereof and the Housing deposit). A
suspended resident must vacate the housing unit within 48 hours. Housing suspension will remain a part of the student's
disciplinary record. Parents may be notified.

L. Service to the University. A student or student organization may be required to donate a specified number of service hours
to the University, by way of performing reasonable tasks for the appropriate University office or official. This service will be
commensurate to the offense the student is guilty of violating (i.e., service to maintenance staff for defacing University
property).

M. Special Educational Program. A student or student organization may be required to participate in any special educational
programs relevant to the offense, to attend special seminars or educational programs or to prepare a project or report
concerning a relevant topic.

N. Referral for Intervention, Assessment and/or Counseling. The student is mandated to visit the appropriate University
official for an initial intervention and assessment which may be followed by required participation and a prescribed plan of
action or treatment plan. Parents may be notified.

O. Fines. Penalties in the form of fines may be enforced against a student or a student organization whenever the appropriate
hearing officer(s) or hearing body deems necessary. The sanction of fines may be imposed in addition to other forms of
disciplinary sanctions. Failure to pay fines to the Business Office within two weeks of the decision will result in further
disciplinary action. The President of the University is authorized, in his/her discretion, to subsequently convert any sanction
imposed to a lesser sanction, or to rescind any previous sanction, in appropriate cases.

2.1.4 Disciplinary Procedures
Jurisdiction of Cases to be heard by Student Development Administrators:
All FORMAL cases involving incidents which occur in University residence halls and/or apartments and which involve on-
campus residents will be heard by the housing/residence life staff, or designee, or the Honor Court. All other FORMAL cases
will be heard by the chief judicial officer, or designee, or Honor Court EXCEPT in cases where such staff member is NOT
available or has a bias toward either party in the pending case. In such cases the vice president for student development, or
designee, will assign one or more student development administrators to hear the case. The decision of the Chief Judicial
Officer, or designee, Committee on Student Conduct, Student Honor Court, will be final and not appealable except in cases of
temporary suspension, suspension, expulsion or degree revocation which may be appealed to the Committee on Student
Conduct in accordance with the Oklahoma Administrative Procedures Act as described in section V.(F).

2.1.5    Commencement of Disciplinary Proceedings
A. A student accused of violating University disciplinary rules will be called before the appropriate student development
administrator for a preliminary conference at which the student will be orally advised of the following:
1. The charges against him/her;
2. The rights afforded to him/her by the hearing procedures which are available;
3. The hearing procedure options available; and
4. The responsibilities of the accused student in the disciplinary procedures.




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B. A student may WAIVE the right to a preliminary conference and an oral explanation of the items listed in I.A. above.

C. Once advised of the hearing options, the accused student must select an option within three (3) class days of receipt of
notice of pending charges against him/her. The student elects the procedure to be followed by completing and signing an
Election of Procedure form and/or waiver form. Once the election is made, the decision is final and may not be changed during
the course of the hearing.

D. In cases of alleged sexual assault regardless of the procedure elected both the accuser and accused will be informed of the
following:
1. Both the accuser and the accused are entitled to the same opportunity to have others present during disciplinary proceedings,
and
2. Both the accuser and the accused will be informed of the outcome of any disciplinary proceeding involving allegations of
sexual assault.
3. Institutional Hearing Rights. These rights will be afforded the accused student in all Institutional Hearings before the
appropriate judicial officer or the Student Conduct Committee.

E. The accused student has the right to:
1. Choose the appropriate hearing option. (This right must be exercised within 24 hours of the presentation of charges. NOTE:
This option will be available until the final 10 class days of each semester, or the final five (5) class days of the summer term,
during which time all discipline hearings will be conducted by appropriate student development administrators, except those
subject to Oklahoma Administrative Procedures Act procedures as selected by the accused student.)
2. Written notice of the time and place of the hearing at least three (3) days in advance. A justified delay may be granted. (This
right may be waived in writing by the accused student.)
3. Written statement of the charges in detail sufficient to enable the student to prepare a defense.
4. Be accompanied by an adviser of the student's choice, but such participation will be limited to advising the student.
5. Statement of the possible sanctions that may be imposed as a result of a finding of a violation of the Code.
6. Present witnesses in the student's behalf and to question any witnesses presented against the student. The student is
responsible for the attendance of any witnesses to be present in the student's behalf.
7. Informed in writing of:
a. The final administrative decision in the case.
b. The proper procedure for appeal if appealable.
8. Provided copies, upon request and in accordance with University Policy, of all complaints, reports, witness statements and
other written materials used in determining the charges.
Rights of Complainant and/or Victim
F. The University member (student, faculty or staff) who authors “complaints” or “statements” as a victim in the alleged
violation will have the following rights:
1. To be notified of his/her rights prior to making a statement.
2. To be informed that any written statement made or signed will be shared with the accused student and that the accused
student may request a copy of the statement.
3. To attend the hearing.
4. To have an adviser present during the hearing.
5. To be given the opportunity to question all witnesses and the accused during the hearing.
6. To be provided a copy of any statement he/she has written or dictated to others.
7. To be able to submit a list of witnesses to be called to the hearing.
8. To be permitted to drop the charges only up to the date of the hearing.
9. To be notified of the outcome of the hearing, including the finding concerning responsibility and any sanctions taken.

2.1.6    Institutional Hearing Procedures.
A. Cases which are not subject to the contested case procedures under the Oklahoma Administrative Procedures Act and which
involve very minor first offenses by students may be discussed informally with students and student organizations. In such
cases, no formal record will be maintained in the judicial records of the University. The University official responsible for
conducting this Informal Disciplinary Discussion will note the name of the student or student organization involved and
infraction(s) in his/her personal records. The purpose of this notation is only to determine a student's or student organization’s
prior involvement in a minor offense. If the student or student organization is subsequently involved in another violation of
regulations, this INFORMAL Record will become a part of the student’s or student organization’s FORMAL Disciplinary
Records and may be considered in determining actions to be taken in the hearing process.




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B. The decision of the Chief Judicial Officer, or designee, will be final and not appealable except in cases of temporary
suspension, suspension, expulsion or degree revocation or rescission of credit which may be appealed to the Committee on
Student Conduct. A committee consisting of administrators, staff, faculty and students will be created to consider the appeal of
cases resulting in temporary suspension, suspension, expulsion, degree revocation or rescission of credit of students. The
committee will be designated as the “Committee on Student Conduct.” The committee will be appointed by the President of the
University and will include faculty members whose primary duties are not concerned with the administration of student
conduct and affairs and will include administrative employees whose primary duties are not concerned with the administration
of student conduct and affairs. The President will receive nominations for committee memberships from the Faculty Senate,
provided that Faculty Senate nominations must be submitted within thirty (30) days from time of notification that a vacancy(s)
exists. Provided further, that if nominations are not made within thirty (30) days, the President will fill the vacancy(s) from the
faculty. The student members of the committee will be nominated by the Student Senate provided that said nominations must
be submitted in the same manner as those for the Faculty Senate. A student instituting an appeal to the Committee on Student
Conduct will have the right to exclude the student members of the committee upon proper request. One or more students may
be included in the membership of the committee, such number to be determined by the President of the University. Any act by
a properly constituted committee, at which a quorum of the committee is present, will be binding. To initiate an appeal, a
student must make the request. The request and reason for appeal should be made in writing, by hard copy, signed, and dated,
to the Chief Judicial Officer within twenty- four (24) hours (not including state holidays or weekends) after the disciplinary
decision is rendered. If the student appeals a decision of suspension, expulsion, degree revocation, or rescission of credit, the
decision will not become effective until after a hearing before the Committee on Student Conduct.
A decision to temporarily suspend becomes effective immediately, but may be overturned after a hearing before the Committee
on Student Conduct. Hearings will be held as soon as practical after the request is made by the student.

C. Hearings before a Student Development Administrator.
The appropriate student development administrator will act as hearing officer in the hearing and will determine whether or not
the student or student organization is found responsible or not responsible and will apply sanctions as appropriate.

D. Hearings before Committee on Student Conduct.
1. The Chief Judicial Officer, or designee, will notify the accused student in writing of the date, time, and place of the hearing,
the reason for the hearing, and the procedures and possible outcomes.
2. All hearings are closed and information presented in them and all supporting documents are confidential.
3. During the hearing, the accused student may be accompanied by an advisor of the student’s choice so long as the availability
of the advisor does not hamper the timeliness of the hearing. The student may choose to have an attorney serve as advisor;
however, the advisor does not represent the student in a student conduct hearing and the student will be expected to speak for
him or herself at all times.
4. During the hearing, the student has the opportunity to offer information on his or her own behalf and to review all
information, statements, or evidence presented.
5. The chair of the Committee on Student Conduct will decide any questions or objections to hearing procedures that are raised
during the hearing.
6. Members of the Committee may ask questions of any person present during the hearing and the chair will invite questions
and comments from the accused student if present. Since decisions are based only on the preponderance of evidence introduced
at the hearing, the chair may reconvene the hearing if the Committee decides that essential information has not been presented.
The hearing will be reconvened at the earliest practical time that the necessary information will be available.
7. After the chair has determined that all necessary information has been presented and questions answered, the Committee will
go into closed session and all other persons will be excused. The Committee will determine whether or not it believes the
accused student is responsible for a violation of the regulations and, if so, whether the penalties determined by the Chief
Judicial Officer are reasonable. The Committee hearing will result in one of two outcomes:
          (a) that the Chief Judicial Officer, or designee, determination is affirmed; or
          (b) that the Chief Judicial Officer, or designee, determination is modified or reversed.
8. The Committee’s decision will be final unless within three (3) days following the entry thereof, the student lodges a written
appeal with the president of the University. Appeals with the president will relate to procedural matters only.

E. Hearings Before the Student Honor Court.
Procedures for the Court include the following:
1. The Student Honor Court will be composed of five (5) student justices recommended by the chief judicial officer to the
Student Senate. Justices will be nominated by the Student Senate President and ratified by a two-thirds (2/3) majority of the
Student Senate. The Student Honor Court will elect a chief justice and a recording secretary from its membership.




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2. The Student Honor Court will be the judicial body of the Student Association and will have the power to:
         a. Hear traffic violation appeals
         b. Other violations of the Code of Student Conduct that will not result in temporary suspension, suspension,
         expulsion, or degree revocation
         c. Violations of Campus Organizations
3. A minimum of three (3) members of the Court are required to hear a disciplinary case.
4. The Chief Judicial Officer will train all Court members and advise this Court in appropriate disciplinary procedures.

F. Expulsion Hearing Before Committee on Student Conduct.
When expulsion is a possible sanction due to the seriousness of the offense, the Oklahoma Administrative Procedures Act
relating to disciplinary expulsions will apply. The following pertinent sections of the Act are included in this section for ease of
reference. (75 O.S. 309 et. seq. as amended).

Individual Proceedings-Notice-Hearing:
1. In an individual proceeding, all parties will be afforded an opportunity for hearing after reasonable notice.
2. The notice will include:
          a. a statement of the time, place, and nature of the hearing;
          b. a statement of the legal authority and jurisdiction under which the hearing is to be held;
          c. a reference to the particular sections of the statutes and rules involved; and
          d. a short and plain statement of the matters asserted. If the University or other party is unable to state the matters in
          detail at the time the notice is served, the initial notice may be limited to a statement of the issues involved.
          Thereafter, upon application, a more definite and detailed statement will be furnished.
3. Opportunity will be afforded all parties to respond and present evidence and argument on all issues involved.
4. Deliberations by administrative heads, hearing examiners, and other persons authorized by law may be held in executive
session pursuant to paragraph 8 of section 307 of Title 25 of the Oklahoma Statutes.
5. Unless precluded by law, informal disposition may be made of any individual proceeding by stipulation, agreed settlement,
consent order, or default.
6. The record in an individual proceeding will include:
          a. all pleadings, motions and intermediate rulings;
          b. evidence received or considered at the individual proceeding;
          c. a statement of matters officially noticed;
          d. questions and offers of proof, objections, and rulings thereon;
          e. proposed findings and exceptions;
          f. any decision, opinion, or report by the officer presiding at the hearing; and
          g. all other evidence or data submitted to the hearing examiner or administrative head in connection with their
          consideration of the case provided all parties have had access to such evidence.
7. Oral proceedings will be electronically recorded. Such recordings will be maintained for such time so as to protect the record
through judicial review. Copies of the recordings will be provided by the University at the request of any party to the
proceeding. Costs of transcription of the recordings will be borne by the party requesting the transcription. For judicial review,
electronic recordings of an individual proceeding, as certified by the University, may be submitted to the reviewing court by
the University as part of the record of the proceedings under review without transcription unless otherwise required to be
transcribed by the reviewing court. In such case, the expense of transcriptions will be taxed and assessed against the non-
prevailing party. Parties to any proceeding may have the proceedings transcribed by a court reporter at their own expense.
8. Findings of fact will be based exclusively on the evidence received and on matters officially noticed in the individual
proceeding unless otherwise agreed upon by the parties on the record. (See 75 O.S. 309)
9. Agencies may admit and give probative effect to evidence which possesses probative value commonly accepted by
reasonably prudent persons in the conduct of their affairs. They will give effect to the rules of privilege recognized by law in
respect to: self-incrimination; confidential communications between husband and wife during the subsistence of the marriage
relation; communication between attorney and client, made in that relation; confessions made to a clergyman or priest in his or
her professional capacity in the course of discipline enjoined by the church to which he or she belongs; communications made
by a patient to a licensed practitioner of one of the healing arts with reference to any physical or supposed physical disease or
of knowledge gained by a practitioner through a physical examination of a patient made in a professional capacity; records and
files of any official or agency of any state or of the United States which, by any statute of a state or of the United States are
made confidential and privileged. No greater exclusionary effect will be given any such rule or privilege than would obtain in
an action in court. Universities may exclude incompetent, irrelevant, immaterial and unduly repetitious evidence. Objections to
evidentiary offers may be made and will be noted in the record. Subject to these requirements, when a hearing will be




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expedited and the interests of the parties will not be prejudiced substantially, any part of the evidence may be received in
written form;
10. Documentary evidence may be received in the form of copies or excerpts if the original is not readily available. Upon
request, parties will be given an opportunity to compare the copy with the original;
11. A party may conduct cross-examinations required for a full and true disclosure of the facts;
12. Notice may be taken of judicially cognizable facts. In addition, notice may be taken of generally recognized technical or
scientific facts within the universities’ specialized knowledge. Parties will be notified either before or during the hearing, or by
reference party may request the disqualification of a hearing examiner or agency member, on the ground of his inability to give
a fair and impartial hearing, by filing an affidavit, promptly upon discovery of the alleged disqualification, stating with
particularity the grounds upon which it is claimed that a fair and impartial hearing cannot be accorded. The issue will be
determined promptly by the administrative head of the agency, or, if it affects a member or members of the agency, by the
remaining members thereof, if a quorum. Upon the entry of an order of disqualification affecting a hearing examiner, the
agency will assign another in his stead or will conduct the hearing itself. Upon disqualification of a member of an agency, the
agency will proceed with the proceeding if a quorum remains. If a quorum no longer exists, by virtue of the member’s
disqualification, the Governor immediately will appoint a member pro tempore to sit in place of the disqualified member in that
proceeding. In further action, after the disqualification of a member of an agency, the provisions of Section 311 of this title will
apply. (See 75 O.S. 316)
13. Any party will at all times have the right to counsel, provided that such counsel must be duly licensed to practice law by the
Supreme Court of Oklahoma, and provided further that such counsel will have the right to appear and act for and on behalf of
the party he or she represents.
14. A party may request the exclusion of witnesses to the extent and for the purposes stated in Section 2615 of Title 12 of the
Oklahoma Statutes. Exclusion of a witness will not be a violation of the Oklahoma Open Meeting Act. (See 75 O.S. 310)

Proposed Orders
1. If the administrative head of an agency has not heard the case or read the record of individual proceeding, a final agency
order adverse to a party will not be made until a proposed order is served upon the party, and an opportunity is afforded to the
party to file exceptions and present briefs and oral argument to the administrative head who is to render the final agency order.
The proposed order will be accompanied by a statement of the reasons
therefore and of each issue of fact or law necessary to the proposed order, prepared by the hearing examiner or by one who has
read the record.
2. Such proposed order will be served upon the parties at least fifteen (15) days prior to a hearing or meeting at which the
administrative head is to consider or render a decision on the proposed order. At such hearing or meeting, the parties will be
afforded an opportunity to present briefs and oral arguments concerning the proposed order.
3. The parties by written stipulation may waive compliance with this section. (See 75 O.S. 311)

Final Orders - Contents – Notification.
1. A final University order adverse to a party will:
          a. be in writing; and
          b. includes findings of fact and conclusions of law, separately stated. Findings of fact, if set forth in statutory
          language, will be accompanied by a concise and explicit statement of the underlying facts supporting the findings. If,
          in accordance with University rules, a party submitted proposed findings of fact, the final University order will
          include a ruling upon each proposed finding.
2. Parties will be notified either personally or by certified mail, return receipt requested, of any final University order. Upon
request, a copy of the order will be delivered or mailed forthwith to each party and to his or her attorney of record. (See 75 O.S.
312)

Agency Members Not To Communicate. Unless required for the disposition of ex parte matters authorized by law, members
or employees of an agency assigned to render a decision or make findings of fact and conclusions of law in an individual
proceeding will not communicate, directly or indirectly, in connection with any issue of fact, with any person or party, nor, in
connection with any issue of law, with any party or his representative, except upon notice and opportunity for all parties to
participate. An agency member (1) may communicate with other members of the agency, and (2) may have the aid and advice
or one or more personal assistants. (See 75 O.S. 313)

Implementation or Emergency Action Pending Outcome of Proceedings. As authorized by or pursuant to law, if an agency
finds that the public health, safety, or welfare imperatively requires emergency action, has promulgated administrative rules
which provide for such action and incorporates a finding regarding the emergency in its order, emergency actions may be
ordered pending the final outcome of proceedings instituted pursuant to this article. (See 75 O.S. 314.1)




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Furnishing of Information, Attending of Witnesses and Production of Books,
Records, etc. - Subpoenas:
        a. the agency conducting any individual proceeding will have power to require the furnishing of such information, the
        attendance of such witnesses, and the production of such books, records, papers or other objects as may be necessary
        and proper for the purposes of the proceeding.
        b. the agency, or any party to a proceeding before it, may take the depositions of witnesses, within or without the state,
        in the same manner as is provided by law for the taking of depositions in civil actions in courts of record. Depositions
        so taken will be admissible in any proceeding affected by this act. Provided, however, all or any part of the deposition
        may be objected to at time of hearing, and may be received in evidence or excluded from the evidence by the agency
        or individual conducting the hearing in accordance with the law with reference to evidence in this act or with
        reference to evidence in courts of record under the law of the State of Oklahoma.

2. In furtherance of the powers granted by subsection 1. of this section, any agency, administrative head, hearing examiner or
any other duly authorized member or employee thereof, upon its own motion may, and upon the request or any party appearing
in an individual proceeding will:
          a. issue subpoenas for witnesses;
          b. issue subpoenas duces tecum to compel the production of books, record, papers or other objects, which may be
          served by the marshal of the agency or by any person in any manner prescribed for the service of a subpoena in a civil
          action; or
          c. quash a subpoena or subpoena duces tecum so issued; provided, prior to quashing a subpoena or subpoenas duces
          tecum the agency will give notice to all parties. A subpoena or subpoenas duces tecum may not be quashed if any
          party objects.
          d. in case of disobedience to any subpoena issued and served under this section or to any lawful agency requirement
          for information, or the refusal of any person to testify to any matter regarding which he may be interrogated lawfully
          in a proceeding before an agency, the agency may apply to the district or superior court of the county of such person’s
          residence or to any judge thereof for an order to compel compliance with the subpoena or the furnishing of
          information or the giving of testimony. Forthwith the court or the judge will cite the respondent to appear and will
          hear the matter as expeditiously as possible.
          e. If the disobedience or refusal is found to be unlawful, the court, or the judge, will enter an order requiring
          compliance. Disobedience of such an order will be punished as contempt of court in the same manner and by the same
          procedure as is provided for like conduct committed in the course of judicial proceedings. (See 75 O.S. 315)

Disqualification of Hearing Examiner or Agency Member. A hearing examiner or agency member will withdraw from any
individual proceeding in which he cannot accord a fair and impartial hearing or consideration. Any party may request the
disqualification of a hearing examiner or agency member, on the ground of his inability to give a fair and impartial hearing, by
filing an affidavit, promptly upon discovery of the alleged disqualification, stating with particularity the grounds upon which it
is claimed that a fair and impartial hearing cannot be accorded. The issue will be determined promptly by the agency, or, if it
affects a member or members of the agency, by the remaining members thereof, if a quorum. Upon the entry of an order of
disqualification affecting a hearing examiner, the agency will assign another in his stead or will conduct the hearing itself.
Upon the disqualification of
a member of an agency, the Governor immediately will appoint a member pro tem to sit in place of the disqualified member in
that proceeding. In further action, after the disqualification of a member of an agency, the provisions of Section 11 of this act
will apply. (See 75 O.S. 316)

Rehearing, Reopening or Reconsideration of Agency Decision.
1. A final agency order issued by an administrative head of an agency will be subject to rehearing, reopening or reconsideration
by such administrative head. Any application or request for such rehearing, reopening or reconsideration will be made by any
party aggrieved by the final agency order within ten (10) days from the date of the entry of such final agency order. The
grounds for such action will be either:
         a. newly discovered or newly available evidence, relevant to the issues;
         b. need for additional evidence adequately to develop the facts essential to proper decision;
         c. probable error committed by the agency in the proceeding or in its decision such as would be ground for reversal on
         judicial review of the final agency order;
         d. need for further consideration of the issues and the evidence in the public interest; or
         e. a showing that issues not previously considered ought to be examined in order properly to dispose of the matter.




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2. The order of the agency granting rehearing, reconsideration or review, or the petition of a party therefore, will set forth the
grounds which justify such action.
3. Nothing in this section will prevent rehearing, reopening or reconsideration of a matter by any agency in accordance with
other statutory provisions applicable to such agency, or, at any time, on the ground of fraud practiced by the prevailing party or
of procurement of the order by perjured testimony or fictitious evidence.
4. On reconsideration, reopening, or rehearing, the matter may be heard by the agency, or it may be referred to a hearing
examiner. The hearing will be confined to those grounds upon which the reconsideration, reopening or rehearing was ordered.
5. If an application for rehearing will be timely filed, the period within which judicial review, under the applicable statue, must
be sought, will run from the final disposition of such application. (See 75 O.S. 317)

Appeals Process
Any order of the Committee on Student Conduct affirming the expulsion of a student will be final, unless, within three (3) days
following the entry thereof, a student lodges a written appeal with the President of the University. Appeals to the president will
relate to procedural matters only.

2.2      Student-Athlete Code of Conduct Overview

2.2.1    Overview
Pursuant to approval by the Director of Athletics, each head coach is expected to establish and publish rules and regulations
regarding the general conduct of student-athletes in his or her charge. These rules and regulations will cover appearance,
practice, classroom attendance, academic responsibility, punctuality, dress code and appearance of student-athletes on team
trips, and general standards of behavior. It is a policy of the Department of Athletics that each coach makes clear to the student-
athletes in his or her charge the acceptable standards of behavior and conduct for student-athletes that are expected. Each coach
also will make clear that appropriate disciplinary action will be enforced by the coaches when these standards are not observed.

It is the responsibility of the coach that student-athletes realize their responsibilities. A student-athlete must realize and
understand that he or she is an amateur athlete and that financial aid has strict limitations as governed by the University, Lone
Star Conference and the NCAA. The student-athlete also must realize that as an athlete representing an intercollegiate sport, he
or she is much more in the "limelight" than the average student. It is important that the student-athlete has a sense of
responsibility to represent his or her sport in the classroom and on the campus in a manner that will reflect credit on athletes in
general and certainly on his or her team in particular.

The head coach in conjunction with the Compliance Office must brief his or her squad on university, Lone Star Conference and
NCAA rules and regulations prior to practice or on the first day of practice. It is required that summaries of these rules be
furnished to student-athletes in writing through the Student-Athlete Handbook to prevent misunderstandings.

2.2.2 Student-Athlete Code of Conduct

Introduction
          Membership on an athletic team at East Central is considered a privilege and not a right. As team members, in or out
of uniform, student-athletes represent themselves, their sport team, the Athletics Department, and the University. In order to
maintain that membership, student-athletes are expected to demonstrate good sportsmanship, honesty, integrity, and respect for
others, as well as abide by all University policies, Athletics Department regulations, team rules, the rules and policies of the
National Collegiate Athletic Association (NCAA) and the Lone Star Conference (LSC), in addition to city, county, state, and
federal laws, and standards of appropriate social behavior.

          The Student-Athlete Code of Conduct is an Athletics Department policy which applies to all student-athletes,
including those who are not actively competing in their sport. This Code should reinforce and help to develop student-athletes
who are responsible citizens, who achieve academically and perform athletically. These standards and expectations apply at all
times -- both on and off the playing field, on campus and off. The Athletics Department will apply sanctions for violations of
this Code.

         Student-athletes have an obligation to report any alleged Code of Conduct violations to their Head Coach, an Athletics
administrator, or the Faculty Athletic Representative (FAR) as soon as possible. Sanctions will be greater for misconduct that
was not reported as soon as possible and for other misconduct that involves multiple or repeat violations. It is expected that




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student-athletes will not put themselves in situations in which guilt of misconduct may be implied. Head Coaches may also be
more restrictive than these guidelines in implementing written team rules.

         Conduct Review Committee: This Committee is composed of the Assistant AD for Compliance/Academics, Director of
Athletics, one Coach from a different sport, Senior Women’s Administrator (SWA), the Faculty Athletics Representative (FAR),
a faculty member from the Athletic Committee and a student-athlete from a different team who is a member of the Student-
Athlete Advisory Council (SAAC). At the direction of the Director of Athletics, the Committee reviews and hears all Code of
Conduct cases. The Committee strives to be fair and consistent in interpreting and applying the Code. All actions are approved
by the Director of Athletics and the Director of Athletics acts as the sole appeal body for assigned sanctions.

                                     STUDENT-ATHLETE RESPONSIBILITIES
                                                            Academic

           In keeping with the mission of the University, a priority of the Athletics Department is to foster intellectual
development and graduation for student-athletes. Since the ultimate responsibility for academic success lies with the student-
athlete, each student-athlete is expected to:
• Set a primary goal to graduate from East Central.
• Be a responsible member of each class, which includes attending, being prepared, completing requirements,
     communicating with the instructor especially as it pertains to missed class time, and participating at the level, expected of
     all students.
• Adhere to Athletics Department and University policies regarding academic honesty and integrity (see the Student-Athlete
     Handbook or the University Student Conduct Code.
• Meet with their academic advisor and compliance staff as needed and participate in academic activities as requested, such
     as study hall and tutoring services.


                                                 Social, University and Legal
         As role models for the campus and community, student-athletes are expected to adhere to all standards for appropriate
social behavior, Athletics Department policies, University regulations and legal responsibilities, including but not limited to:

Alcohol: The Athletics Department’s definition of inappropriate use of alcohol by student-athletes includes, but is not limited
to; the following: underage drinking, regardless of age: drinking at any activity sponsored by the Athletics Department where
they represent the institution, drinking while on trips for off-campus competition, consumption of alcohol prior to or during
athletics practice or competition, hosting a party where alcohol is provided, public drunkenness, drinking in the university
residence halls, driving under the influence (DUI), and consumption of alcohol when hosting a student-athlete on an official
visit. Any violations of University, city, county, state, and federal laws also constitute violations of the Student-Athlete Code of
Conduct.

Hazing: Student-athletes are expected to comply with the University Student Conduct Code regarding any acts which could be
considered hazing (reference Title 21, Section 1190 of the Oklahoma Statutes). Punishment for violations may include
probation, suspension or expulsion by the University. Student-athletes are also responsible for adhering to Athletics
Department guidelines, in which hazing is defined as “any activity expected of someone joining a group that humiliates,
degrades, abuses or endangers, regardless of the persons’ willingness to participate” (see Student-Athlete Handbook).

Harassment/Sex: Student-athletes are prohibited from harassing others, including harassment due to race (e.g., hate crimes),
ethnicity, religion, gender, and sexual orientation. Sexual harassment refers to any unwanted, unwelcome attention directed
toward a person’s sexuality or sexual identity. It can include unwelcome touching, comments about body or clothing,
inappropriate sexual jokes or humor, and offensive visual displays (e.g., gestures, sexually explicit material on one’s computer
screen). It also includes actions that create an intimidating, hostile or offensive environment. Sexual relations with faculty,
staff, or coaches is strictly prohibited. Sexual harassment is prohibited by State and RUSO system policy, and it violates
campus policy (See Student Handbook Section C p.12). All types of harassment within this section are identified as violation in
both the campus code and the legal code.

Physical Assault: All student-athletes must adhere to the University Student Conduct Code regarding “conduct that threatens
or endangers the health or safety of any person within or related to the University community, including physical abuse,
threats, intimidation, harassment or sexual misconduct” (Section 2A of the Student Code of Conduct).




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Theft: Any act of theft, misappropriation, or unauthorized possession, use or sale of institution property or any such act against
a member or organization of the institution community or a guest of the institution.

Legal: Any violation of city, county, state and federal laws is also considered misconduct under the Student-Athlete Code of
Conduct.


                                                 Classifications of Misconduct
Violations of this Code are specified as either Category I or Category II misconduct.

Category I Misconduct: This type of misconduct includes, but is not limited to, the following:
• Violation of any law that is not classified as a felony (e.g., underage drinking, providing alcohol to a minor)
• Violation of an Athletics Department policy that is considered minor or violation of a condition of probation imposed by a
    University official or Athletics Department administrator
• Violation of University policies and regulations, including the Student Code of Conduct, campus residence halls, the
    Financial Aid Office, and the parking authority
• Academic dishonesty in violation of University, college, school or department standards which does not involve Athletics
    Department personnel or services (e.g., cheating on tests, plagiarism)

Category I Sanctions: When there is reasonable and credible evidence that a student athlete has committed a Category I
violation, the Conduct Review Committee will determine the appropriate sanction.

        Sanctions for Category I violations may include, but are not limited to: written warnings, reprimands, educational
programs, restitution, community service, counseling, academic performance requirements, suspension from practice,
suspension from competition, loss of athletic financial aid and suspension from all Athletics Department facilities and services.

In Category I cases of academic dishonesty violations will be addressed through the standard University procedures which
apply to all East Central students.

Note: Penalties for Category I Misconduct will be greater if any of the following are involved in the violation:
1. Failure to disclose the alleged violation to the Head Coach, Athletics administrator or the FAR as soon as possible
2. Alcohol and/or drugs or a history of a violation(s) of the Athletic Department’s Substance Program
3. Repeated misconduct
4. Multiple violations within a single act of misconduct
5. Repeated association with acts of misconduct in which guilt may be implied

       All sanctions will be commensurate with the severity of the violation as determined by the Conduct Review
Committee. The Director of Athletics is the sole appeal of assigned sanctions.

Category II Misconduct: This type of misconduct includes, but is not limited to, the following:
• Violation of any state or federal law that is classified as a felony
• Violation of a condition of probation or other condition imposed by a court in a criminal proceeding
• A violation that is considered major or a condition of probation or other condition imposed by a University official or
    Athletics Department administrator
• Academic dishonesty in violation of University, college, school or department standards which involves Athletics
    Department personnel or services (e.g. receiving inappropriate academic assistance from a staff member, using the
    Kinesiology computer lab in the involvement of academic fraud or plagiarism)

Category II Sanctions: When there is reasonable and credible evidence that a student-athlete has committed a Category II
violation, the Conduct Review Committee will consult appropriate University and/or law enforcement officials before
imposing at least one of the following: suspension from practice, suspension from competition, prohibiting the student-athlete
from using any Athletics Department facilities or services, reduction and/or termination of athletic aid, and/or permanent
dismissal from the team. If athletic aid is reduced or terminated, it will occur in accordance with procedures outlined in the
Student-Athlete Handbook.




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If there is reasonable and credible evidence that a student-athlete may have engaged in Category II misconduct, the
Director of Athletics or his/her designee may temporarily suspend a student-athlete from practice, competition, or all
athletics activities and services until a formal review is conducted.

Charge of Felony: If charged with a felony, a student-athlete will be automatically suspended from athletics participation by
the Director of Athletics pending the Athletics Department’s investigation. After the internal review, appropriate disciplinary
action will be taken, which may include suspension from competition and suspension or continued suspension from the team.

Conviction of Felony: If convicted of a felony, a student-athlete will be immediately removed from his or her athletic team and
all athletic financial aid cancelled at that time.

Note: Penalties for Category II misconduct will be greater if any of the following are involved in the violation:
1. Failure to disclose the alleged violation to the Head Coach, an Athletic administrator or the FAR as soon as possible
2. Alcohol and/or drugs or a history of a violation(s) of the Athletic Department’s Substance Program
3. Repeated misconduct
4. Multiple violations within a single act of misconduct
5. Repeated association with acts of misconduct in which guilt may be implied

All sanctions will be commensurate with the severity of the violation as determined by the Conduct Review Committee. The
Director of Athletics is the sole appeal of assigned sanctions.

                                Procedures for Handling Violations of the Code of Conduct

The Conduct Review Committee, at the direction and approval of the Director of Athletics, has primary responsibility for
handling Code of Conduct violations – both those that are alleged and proven. The steps involved are:
1. The student-athlete reports the alleged violation to his/her coach, Athletics administrator or FAR as soon as possible.
2. The Head Coach, FAR or Administrator must notify the Director of Athletics as soon as possible.
3. A review of the circumstances of the violation is conducted by the Conduct Review Committee.
4. The Conduct Review Committee determines whether there is reasonable and credible evidence to support the alleged
    violation after conducting the review and meeting with the student-athlete. The committee may also consult with city,
    county, state or campus law enforcement or judicial affairs during the review process.
5. If reasonable and credible evidence is found, the Conduct Review Committee determines an appropriate sanction(s) and
    that sanction(s) is (are) approved by the Director of Athletics.
6. A meeting is held with the student-athlete, Head Coach, Assistant AD for Compliance/Academics, FAR and one member
    of the Conduct Review Committee to impose the sanction(s) through verbal and written notification. A file of the case is
    held in the Director of Athletics’ office. A copy of the sanctions is also included in the student-athlete’s file.

                                                  Code of Conduct Appeals

         All appeals must be submitted in writing to the Director of Athletics within two businesses days after receiving the
Conduct Review Committee’s Sanctions. Any appeal must include the reason for the appeal. Appeals must include substantial
mitigating evidence for the appeal to hold the possibility of modification. The Director of Athletics will determine whether an
in-person meeting with the student-athlete is warranted. The Director of Athletics has sole authority on determining the
outcome of appeals.

                                         Student-Athlete Code of Conduct Protocol

1.   All information regarding alleged violations is considered confidential and can only be shared with those persons who
     have a need to know. When possible, only circumstances – and not names – will be shared.
2.   The Conduct Review Committee will identify which person(s) are needed to ensure a thorough review of the
     circumstances of the violation on a case-by-case basis. These persons may include on-campus officials, law enforcement
     personnel, professional investigators and attorneys with expertise in the area of the alleged violation.
3.   The student-athlete may bring one person to the meeting with the Conduct Review Committee for support. Since the
     person is there for support and this is not a legal procedure, he/she may not speak to the committee and may not be an
     attorney by trade.
4.   Neither the student-athlete nor any member of the coaching staff may approach any members of the Conduct Review
     Committee after sanctions are determined in order to try to change or mitigate those sanctions.




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5.    Communication with on-campus personnel:
      • The Dean of Students will share information about student-athletes with alleged legal and/or disciplinary issues as
         soon as possible with Athletics Department staff: Director of Athletics and/or the Faculty Athletic Representative.
      • The Campus Police will share information about student-athletes with potential felony allegations as soon as possible
         with the Dean of Students and the Athletics Department staff: Director of Athletics and/or the Faculty Athletic
         Representative.
      • Athletics Department staff will share information about student-athletes with potential violations of campus policies,
         city, county, or state laws with the Dean of Students as soon as possible, including violations of the University Student
         Code of Conduct which occur while student-athletes are off campus on an official school activity.(e.g. athletic
         competition)

2.2.3     Policy Regarding Good Sportsmanship
One of your responsibilities as a student-athlete is to always display good sportsmanship in practice and at all athletic events.
Don’t enter a competition worried about your opponent’s performance. Enter a competition with the idea of giving your best
performance. Compete hard but play fair. Treat your fellow competitors equally and with respect. Don’t make excuses or
discuss a teammate’s shortcomings. Support team efforts by encouraging team work and mutual effort. Enter each
competition expecting fairness.

When you attend other athletic events, remember that you are expected to demonstrate good sportsmanship there as well.

The Department of Athletics expects sportsmanlike conduct of its student-athletes and will not tolerate any of the following
behaviors:

      •   Physically abusing an official, coach, athlete, opponent or spectator
      •   Throwing of objects at an individual, spectator, or across a field or arena.
      •   Seizing equipment or cameras from officials or the news media.
      •   Inciting players or spectators to violent action or any behavior which insults or defiles and opponent’s traditions.
      •   Encouraging ECU fans to “boo” an opposing team when introductions are made
      •   Using obscene or inappropriate language or gestures to officials, opponents, team members or spectators.
      •   Making public statements which are negative, controversial, or not in compliance with the Department’s policy on
          media relations (see Sports Information….section in this handbook).
      •   Violating generally recognized intercollegiate athletics standards or the values and standards associated with ECU as
          determined by your Head Coach and approved by the Director of Athletics.

Your coach may have more specific expectations concerning behavior, dress or sportsmanship. If so, he or she will inform you
of these.

Support your coach and your University and concentrate on playing well. Good sportsmanship comes easily if you are proud
of your performance.

2.3                Student Grievance Policies

2.3.1              Rules and Regulations
Students at East Central University are expected to comply with the rules and regulations of the University. The University
Catalog is the primary source of information on academic rules. The Student Handbook and the Code of Conduct provide all
the pertinent information regarding a student’s Rights and Responsibilities and Rules and Regulations. This information is
available on the University Web site under Student Services.

NOTE: This grievance procedure does not cover grievances related to financial aid or harassment. All financial aid issues
are handled by the Financial Aid Office. Details of the student-athlete financial aid grievance policy can be found in the
Financial Aid section. All harassment issues are addressed in University Student Handbook.

2.3.2              Grievance Procedures within the Department of Athletics
The East Central University Department of Athletics recognizes the importance of providing an efficient procedure for a timely
and fair resolution of any non-academic grievance which occurs within the Department of Athletics. It is the expectation of
the Department that every attempt be made to resolve any complaints or grievances via informal procedures before filing a




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formal grievance. However, if a satisfactory resolution of the problem proves impossible through the informal mechanism, the
student-athlete may chose to use the formal grievance procedures. The Grievance Procedures are meant to resolve matters
affecting the student-athlete's performance or participation in or eligibility for participation in the University's athletic
programs; i.e., (1) complaint involving an athletic team, coach or employee of the Department of Athletics, (2) athletic
administrative policies or procedures, (3) dismissal/suspension from a team.

2.3.2.1            Grievance Procedures
A. Informal Process
Most problems or complaints can be resolved through discussion between the student-athlete and the person with whom they
have the problem. Therefore, the student-athlete is encouraged to first discuss the matter with the person. Sometimes it might
be advisable to seek the assistance of another person in the department to advise or provide informal mediation to both parties.
In those instances in which the problem cannot be resolved at this level, the student-athlete may follow the steps below for a
formal grievance.
B. Formal Process
1. The student-athlete should submit, in writing, the complaint to the individual with whom they have the grievance and
     submit a copy to the Director of Athletics. This statement should contain a brief summary of the grievance, the remedies
     sought, and a request for a meeting with the individual. The complaint should be submitted within ten (10) class days of
     the action or event. (The Assistant AD for Compliance/Academics will assist in resolving matters regarding NCAA
     regulations.)

2.   The individual will meet with the student-athlete to discuss the complaint within (10) class days of receipt of the written
     grievance. The individual will reply in writing and copy the Director of Athletics with the results of the findings and any
     action within (10) class days of the meeting.

3.   If a student-athlete is not satisfied with the results and/or with the reply and wants the grievance to be considered further,
     the student-athlete may appeal, in writing, to the Director of Athletics and request a meeting with the individual and the
     Director of Athletics to discuss the situation and to seek a resolution. This appeal to the Director of Athletics must begin
     within ten (10) class days after the student-athlete receives the written reply from the individual responsible for the action
     or event that forms the basis of the grievance. The Director of Athletics will investigate the complaint and call in any
     witnesses necessary. The Director will prepare a written reply indicating the results of the appeal and including further
     action, if any, to be taken within (10) class days of the meeting between the student-athlete and the Director of Athletics.

4.   If the student-athlete is not satisfied with the results of the appeal to the Director of Athletics and wants the grievance to be
     considered further, the student-athlete may appeal, in writing, to the Faculty Athletics Representative (FAR) for an
     Appeals Committee hearing.

2.3.2.2            Appeals Committee Membership and Responsibilities
The Appeals Committee shall be appointed by the Faculty Athletics Representative (FAR) and be made up of the following
members:
1. The University's Faculty Athletics Representative (FAR)
2. The Senior Woman Administrator.
3. One head coach of an intercollegiate sport, but who shall not be the head coach of the student-athlete with the grievance.
4. The Assistant AD Compliance/Academics.
5. Two student-athletes from the Student-Athlete Advisory Committee.
6. One faculty member from the Athletic Committee.
7. A judicial officer from Student Affairs.

The Faculty Athletics Representative shall serve in the capacity of Committee Chair, as a non-voting member. The Faculty
Athletics Representative will determine and notify each committee member of the time, date and place for the appeal to be
heard; notify all concerned of where the appeal file can be reviewed; and keep appropriate records of meetings and committee
actions. In addition, the Faculty Athletics Representative shall coordinate all communications and make sure the student-
athlete understands the hearing procedures; notify the student-athlete of the time, date and location of the hearing; answer any
questions the student-athlete may have on these matters; notify student-athlete of his/her rights and make certain the Appeals
Committee does not violate the student-athlete’s rights to due process; and, if necessary, notify witnesses to appear before the
hearing body.




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The Appeals Committee shall be a representative group that includes a diverse population with respect to gender and ethnic
origin. Each member of the Appeals Committee shall be subject to challenge for cause. A person is limited to two challenges
only at the time the committee is appointed. In the event of any conflict of interest or possible conflict of interest among any of
the committee members, or if any committee member is a faculty member, student, or administrator from the same department
as the grievant or the person against whom the grievance is filed, the alternate member(s) shall serve in the place of the
person(s) having conflict. In the event that there are no further members on the committee, the Faculty Athletics
Representative shall appoint the replacement(s) as needed. A quorum shall consist of 5 members.

2.3.2.3           Hearing Procedures and Guidelines
The student-athlete has the right to be assisted by any advisor they choose, at their own expense. The student-athlete is
responsible for presenting his or her own case; therefore, advisors are not permitted to participate directly in any hearing before
the Appeals Committee but are restricted to an advisory role. Advisors are required to maintain strict confidentiality regarding
these proceedings.

 The Committee will convene as promptly as possible after the grievance is referred. The case will be heard at a time and place
that does not conflict with class schedules of the student-athletes and faculty involved. If the hearing is set with the
concurrence of the parties and the student-athlete or person decides he/she cannot attend, the hearing may proceed as
scheduled. The Committee shall hear all parties to the case and shall review all evidence presented. The Faculty Athletics
Representative will determine who can attend the hearings. The hearing shall be closed unless circumstances warrant
otherwise. In handling the appeal, the Appeals Committee and the Director of Athletics shall abide by principles of
confidentiality and be diligent in protecting the rights of the student-athlete to a fair appeal hearing.

The Director of Athletics shall present the case leading to the decision of the Department of Athletics. At the conclusion of the
Director of Athletics’ presentation of the case, the Director of Athletics shall leave the hearing. The individual or coach
involved in the grievance shall be available to answer questions for the committee.

The chair shall ask the student-athlete to present information relevant to the grievance. The student-athlete may make a
statement in person or may limit his/her participation to the presentation of a written statement. The student-athlete may choose
not to answer any question(s) posed by the committee members. The student-athlete may request witnesses to present relevant
information. This information may be presented in person or in writing. Any witnesses shall, at the request of the Chair, wait
outside the hearing room until his/her testimony is to be heard. Committee members may question witnesses for the purpose of
clarifying the testimony. During the hearing, the student-athlete, upon request of a committee member, shall be directed to
leave the hearing while a witness testifies. However, the student-athlete will have access to all testimony and the ability to
cross-examine the witness. The committee shall make its decision based on the information presented in the hearing.

2.3.2.4           Hearing Conclusion
At the conclusion of the hearing, the committee shall deliberate in private and decide by majority vote on a course of action.
The committee shall make its decision based on the information presented in the hearing. All deliberations of the committee
shall remain confidential. The Chair shall send the written notification of the committee's recommendation to the President or
President’s designee within 48 hours of the decision. The decision of the President or President’s designee is final. The
decision will be communicated in writing to the student-athlete, the student-athlete’s head coach, Director of Athletics, and the
Faculty Athletics Representative.

2.4               Social Networking Website Policy
Social networks have grown in popularity within the past few years and are used by millions of students, fans, alumni, faculty,
businesses, and the media. While social networking websites are a great way to communicate, express yourself and connect
with others, it is advised that you are cautious about the information and pictures you post (or others post about you), as they
may adversely affect your personal safety, personal and institutional reputation, and career advancement.

Participation in intercollegiate athletics at East Central University is a privilege, not a right. The Tiger Athletic Department
expects all student-athletes to maintain the highest standards of social and personal conduct. We support your First
Amendment rights to free speech, however please be mindful of the material posted to social networking sites since you are a
representative of the University and are in the public eye. The Athletic Department reserves the right to take any action against
any currently enrolled student-athlete engaged in behavior that violates University, Department, or team rules, including such
behavior that occurs in postings on the Internet.




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This action may include education, counseling, team suspension, termination from the varsity team and reduction or non-
renewal of any athletic scholarships.

While participating in social networking sites, please keep the following guidelines in mind:
             • The information posted can be viewed by a larger audience than you might be aware of – even if you limit
                  access to your site.
             • Exercise caution as to what information you post on your website including posts about your whereabouts,
                  plans, where you live, phone numbers or any other personal information. You could be opening yourself up
                  to predators or stalkers. In addition, many people are looking to take advantage of student-athletes, while
                  others seek connections with student-athletes to give them a sense of membership in the team.
             • Future employers may check Google or other social networks to gather information on potential candidates.
                  Use common sense when publishing anything on the Internet.

As an East Central University Student- Athlete, you will be held responsible for any actions that are deemed inappropriate and
compromise the integrity of the institution and your sport. In addition, you are accountable for any behaviors that violate
federal and state laws, NCAA regulations, University, team, and athletic department policies. Violating any of the above can
result in discipline, team suspension, termination from your team, and reduction or non-renewal of annual athletic scholarship.
Examples of inappropriate or offensive behaviors may include depictions or presentations of the following:
                    • Hazing
                    • Use of alcohol (if under 21)
                    • Use of drugs
                    • Lewd or lascivious behavior
                    • Access to valuable team information that promotes sports gambling
                    • Communication with sports agents
                    • Slander
                    • Sexual relations with any staff or faculty member, including members of the coaching staff.
Think about your safety and be smart!


                                     3.0 ACADEMIC RESOURCES
3.1      Academic Integrity Principle
Any instance of academic dishonesty may subject a student–athlete to disciplinary action, up to and including, separation from
athletics or the university. Fundamental to the principle of independent learning is the requirement of honesty and integrity in
the performance of academic assignments, both in the classroom and outside. Students who submit work which is not their own
or who commit other acts of academic dishonesty may forfeit the opportunity to continue at East Central University as an
athlete or a student. The Department of Athletics depends on the willingness of students, individually and collectively, to
maintain and perpetuate standards of academic honesty. Each Tiger student accepts the responsibility to be honorable in the
student’s own academic affairs, as well as to support the Principle as it applies to others.

3.2      Registration

3.2.1    Office of Admissions & Records ● Administration Building ● 559-5239
All freshman student-athletes are eligible for registration and may register on their assigned day of registration during the
summer prior to their initial year once they have completed required academic advising and have no other holds have been
placed on their records.

Continuing student-athletes register for classes through the normal processes. Student-athletes will not be permitted to register
for classes without the required academic advising and will not permit them to drop or add courses after initial registration
without the written approval of the Assistant AD for Compliance/Academics and the Financial Aid office. Student-athletes
may not drop or add classes through the phone or web if available.

3.2.2    Withdrawing from classes
No student-athlete should have his/her academic future endangered by having to remain in a potential high-risk academic
situation. Therefore, student-athletes may drop classes at anytime, even if such action jeopardizes his/her immediate or future




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                                              Tiger – Student-Athlete Handbook
athletic eligibility to compete and/or receive financial aid. However, no student-athlete should take such action without
being fully aware of the consequences. Therefore, student-athletes wanting to drop a class should follow the following
procedures:

      •   A hold is placed on all student-athletes registration so that they may not drop courses without written permission from
          the Athletics and Financial Aid Departments.
      •   The student-athlete who wishes to drop a course first meets with the instructor and then the coach.
      •   The coach explains the potential consequences of dropping the class.
      •   If the student-athlete still wishes to drop the class he/she meets with the Assistant AD for Compliance/Academics and
          completes the Drop Form which must be signed by Assistant AD for Compliance/Academics and the Financial Assistance
          Office.
      •   The Assistant AD for Compliance/Academics contacts the instructor about the student-athlete’s class performance and
          status if necessary.
      •   The student-athlete takes the completed form to the Registrar’s Office to complete the drop process.
      •   The Assistant AD for Compliance/Academics checks the student-athlete’s enrollment status on-line.
      •   If the student-athlete drops below full-time status (12 units) all applicable NCAA rules will be enforced and student-
          athlete will be held out of practice and competition. Cancellation of Financial Aid is permitted at this time but will be
          handled on a case by case basis.

3.3       Academic Advising

3.3.1     Academic Advising – Department of Athletics
It is Department of Athletics policy that each head coach is directly responsible for overseeing the academic progress of each
student-athlete involved in his/her program. The assigned Faculty Academic Advisor should perform the actual academic
advisement. Coaches may supplement this advisement but not supplant it. Semester grades indicate academic progress and are
available through a printout of all athletes enrolled. Coaches are encouraged to establish a progress report each semester for all
his/her student-athletes.

The Compliance Office will continually work with academic departments via the Registrar to keep the advisors current on
NCAA regulations and requirements. Coaches and athletes should contact the Compliance Office or the specific academic
advisor any time they feel there may be some question about the advice a student-athlete has received. A student-athlete’s
opportunity to participate should not be compromised due to ignorance of NCAA academic eligibility standards.

Beginning freshmen athletes for the fall who have not pre-enrolled will now need to attend the freshman
advisement/enrollment session on the posted dates. Students needing to take assessment tests may do so by appointment
immediately. Students may not enroll if they have not attended the advisement/enrollment session.

Also, following the tradition started last year, all beginning freshmen are required to attend freshman orientation scheduled for
the Saturday and Sunday prior to the first day of classes. Some exceptions are made for athletes on some of the activities but
since certain sessions are used as part of the UNIV 1001 class, athletes will need to attend those. Dr. Delma Hall will be able
to provide you with more information concerning the orientation meetings. Of course, this is an excellent way for our new
students to become familiar to the campus and the freshman experience, therefore, attending as much as possible is to their
advantage.

3.3.2     Progress Reports
The Department of Athletics requires all sports to do at least mid-semester grade or progress reports on all their student-
athletes. The head coach may request grade and attendance information more frequently if desired, but at the discretion of the
faculty. This information is shared with the head coaches and the student-athletes. Student-athletes are encouraged to take
advantage of academic resources early in the semester so that little problems do not become big problems.

3.3.3     Study Hall – Department of Athletics
Study Hall procedures are covered below, however in other documents as produced by the head coaches who are in charge of
team study halls or team study policy may be added to the departmental policy. Academics counseling and tutoring services
are also available through the Compliance/Academics Office. In addition, tutors may be secured through Tutoring and
Learning Services. Study hall is monitored by graduate assistant coaches and student assistants of the athletic department.
Misbehavior during study hall hours will be dealt with using the Student-Athletic Code of Conduct.




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                                                     Study Hall
                                                  Library, 2nd floor
                                                   Sunday 5-8 PM
                                              Monday – Thursday 7-10 PM
Computer use policy
     • Can’t type papers
     • Can’t log in at library to save work on an “H” drive
     • Can bring laptops “wireless”
Food Policy
      • Drinks must have lids.
      • Snacks can be eaten anywhere and purchased in the designated snack area.
3rd floor “Group Study Room”
     • Available upon request, should call Dana at ex 564
     • White board available for use
     • Audio Visual can set up for film viewing (but book through Dana).
     • Great for tutoring and can fit about 30 people
Required Attendees:
     • All incoming student-athletes (freshman) or those with below a 2.5 GPA overall.
Length of attendance:
     • 6 hours per week documented in study hall
     • Study hall time can be done in the writing center, one-on-one with a tutor, but must be documented
     • If for some reason there is no time during the week to get in the 6 hours, they can be made up the following week.
     • Non-attendance will result in a deduction in playing time at minimum if not handled correctly by the head coach of
          that particular sport.


3.4      Cross Campus Academic Advising Services
Most athletes upon initial enrollment will be advised by the Compliance Officer, Matt McGaha. During the academic career of
the student-athlete advising may be done with a professor in the departments of their major or by their head coach if
appropriate. The Academic Advising Center is responsible for assessing all beginning freshmen, and advising and enrolling all
beginning freshmen who declare an undecided major; for providing professional development for faculty advisors; for serving
as an information, resource, referral and customer service center for all ECU students needing current information about
academic rules and regulations.
111 Danley Hall
Hours: 8:00 a.m. - 5:00 p.m. Monday - Friday
(580) 559-5697

All student-athletes are required to meet with their academic advisor prior to registration each semester. Student-athletes that
fail to meet this requirement prior to their opportunity to register will be unable to register for classes until they have done so
and will forfeit their priority status. Academic advisors are available to assist students with their educational plans, course
selections, degree requirements and other academic transactions. To locate their academic advisor and/or to find out more
information about academic advising, student-athletes should contact the Athletic Department Compliance Office. Student-
athletes should be aware that academic advisors are there to advise all students and they may or may not be experts on NCAA
academic eligibility issues. If there are questions about NCAA eligibility the student-athlete should check with the Compliance
Office.

3.5      Retention Standards

A. Retention GPA Requirements
A student will be placed on academic probation if he or she fails to meet the following requirements:
Credit Hours Attempted Retention GPA Requirements
        0 through 30 semester credit hours 1.7
        Greater than 30 semester credit hours 2.0




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                                               Tiger – Student-Athlete Handbook
Freshman students, 30 or fewer credit hours, with a GPA of 1.7 to less than 2.0 will be placed on academic notice. Any student
not maintaining satisfactory progress toward his or her academic objective as indicated above will be placed on probation for
one semester. At the end of that semester, he or she must have a semester GPA of 2.0 in regularly-graded course work, not to
include activity or performance courses, or meet the minimum retention GPA standard required above, in order to continue as a
student. Students not meeting either of these criteria will be immediately suspended and may not be reinstated until one regular
semester (fall or spring) has elapsed. Students suspended in the spring semester may attend, at the discretion of the suspending
institution, the summer session immediately following spring suspension. However, such students may enroll only in core
academic courses which meet the general education requirements or degree requirements. Only students under the first-time
suspension status at the suspending institution are eligible. To continue in the fall semester, such students must achieve a 2.0
semester GPA or raise their retention GPA to the required level.


B. Additional Requirements
1. Suspension of Seniors
An institution may allow a student with 90 or more hours in a specified degree program who has failed to meet the retention
grade-point average of 2.0 or the semester GPA of 2.0 to enroll in up to 15 additional semester hours in a further attempt to
achieve the retention GPA requirement. During these 15 hours of enrollment, the student must achieve a minimum 2.0
semester GPA during each enrollment or raise his or her retention GPA to 2.0 as above. This senior suspension exception can
be exercised only once per student.

2. Academic Suspension Appeals
Institutions have the discretion to establish an academic suspension appeals procedure. Such procedures should allow
appropriate discretion in deserving cases. Academic suspension appeal procedures should require that the suspended student
document any extraordinary personal circumstances that contributed to his or her academic deficiencies. Such events must be
highly unusual such as the death of an immediate relative; a serious illness; severe financial distress; direct, significant work
conflicts; unexpected, substantial family obligations; or personal crisis. Such appeals decisions should be made only following
the thoughtful deliberation of an appropriate committee, which may include faculty, students, and administrators. Any
institutional policies and procedures developed for the appeal of academic suspension decisions must be submitted to and
approved by the State Regents. Annual reports detailing all decisions concerning appeals requests will be submitted to the State
Regents. East Central University policy is as follows: An academic suspension appeals procedure is available at East Central
University. The appeal must be based on extraordinary circumstances and must be filed a minimum of one week prior to the
beginning of the following semester. Appearance at an Appeals Committee Hearing is strongly advised.

3. Readmission of Suspended Students
Students who are academically suspended by an institution will not be allowed to reenter the suspending institution for at least
one regular semester (fall or spring) except as noted above. Institutions should develop policies and procedures to guide the
readmission of suspended students process. Such policies should include the provision that suspended students can be
readmitted only one time. Such students are readmitted on probationary status and must maintain a 2.0 GPA each semester
attempted while on probation or raise their retention GPA to the designated level. Should a reinstated student be suspended a
second time from the same institution, he/she cannot return to the suspending school until such time as he/she as demonstrated,
by attending another institution, the ability to succeed academically by raising his/her GPA to the retention standards.

4. Reinstatement of Suspended Students at System Institutions
It is the intent of the State Regents that public higher education opportunities is provided for all citizens with the ability and
desire to use these public services. As previously stated, students will not be permitted readmission to the suspending
institution for a minimum of one regular semester (fall or spring). However, research indicates that many time students
suspended from one institution may succeed in a new academic environment if given the opportunity. As such, institutions may
develop a special admission procedure, subject to State Regents' approval, for students who are suspended from other system
institutions and who would otherwise qualify for admission to the reinstating institution. Such students would be admitted at
the discretion of the receiving institution and such admission would be probationary. Institutions admitting such students
should provide the appropriate academic services to facilitate their success.

3.6      Tutoring
3.6.1    Assistance




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                                              Tiger – Student-Athlete Handbook
Student-athletes needing tutoring help should seek assistance from their own team members and friends initially and then
contact the compliance office for more professional assistance. Tutors assist students with questions and difficulties in a wide
variety of different courses and subject matters. This tutoring is usually done in the tutoring area of the respective department
or in the library. Occasionally, tutoring sessions will be held at other locations on campus for the students' convenience and
will be noted on the course syllabus. Students who wish to receive tutoring usually need to make an appointment.

3.6.2    About the Tutors
The Department of Athletics attempts to provide a closely supervised learning environment where the peer tutors are carefully
chosen. The primary goal of the tutor is to help students become independent learners. To reach this goal we assure you that
our tutors will:
     • Respect the confidentiality of all privileged information gained in the tutoring sessions
     • Strive to remain proficient in their subject
     • Share study skills and insight that have enabled them to be successful students
     • Encourage students to think for themselves
     • Increase a student's likelihood of academic success in a specific course
     • Help students become self-confident, efficient and academically independent
     • Prepare students to meet the University's academic standards and successfully attain their own individual educational
         goals

3.6.3    Tutoring Policies
Tutors may help students with:
    • Homework that the student has attempted on their own
    • Test preparation
    • Questions regarding subject area
    • Sharing study skill strategies
    • Conceptual and structural organization of papers and essays
    • General concepts involved in assigned projects
Tutors may NOT help students with:
    • Take-home tests (unless consent is given to the TLC by the professor)
   • Covering material if the student missed class
   • Making study guides for a test
   • Courses that are not taught at East Central University
   • Final proofing of papers

3.7      Office for Students with Disabilities

3.7.1    Information
Disability Services is the designated campus office that verifies whether a student has a documented disability that significantly
impacts his or her ability to access educational programs. Disability Services determines the appropriateness of a requested
accommodation on an individualized, case-by-case basis according to the student’s disability documentation. They offer
specific services, support and/or equipment to students with a disabling condition to assist in their academic and personal
success.

3.7.2    Mission
The office of Disability Services, in supporting East Central University’s educational mission, acts within the Division of
Student Development to assist ECU students with disabilities by offering services to promote and ensure that no student with a
disability is denied the benefits of, excluded from participation in, or otherwise subjected to discrimination under educational
programs and activities in accordance with the Americans with Disabilities Act of 1990 (ADA), Section 504 of the
Rehabilitation Act of 1973, as amended, and applicable state law. Student input is vital to this mission.

Disability Services will work in collaboration with the student to determine what accommodations are needed through
individualized discussion. While Disability Services primarily serves the student population, the office will also serve as a
resource for faculty members and departments charged with the responsibility of providing academic access to students with
disabilities. The philosophy of Disability Services is to promote independence, inclusion and to pursue innovation in services
for students with disabilities at ECU.




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                                               Tiger – Student-Athlete Handbook
3.7.3      Location and Contacts
(580) 559-5297/5677                          disability services@ecok.edu                   Coordinator
Fax: (580) 559-5294                                                                         (580) 559-5677
Room 159 Administration                      Teresa Walker, MSHR                            twalker@ecok.edu


3.8        Computer Labs - http://www.ecok.edu/resources/ComputerLabs.asp
A complete listing of all the computer labs on campus can be found at the website mentioned above. The main labs available are
below; in addition most academic departments have their own computer lab available to students in those programs. Please see that
department or the website above for additional information on computer labs for each academic department.

Assessment/Academic Advising


Location                              105 Danley Hall

                                      Monday-Friday 8:00 a.m.-5:00 p.m.
Hours of Operation
                                      *Labs may be closed for classes, see posted schedule

Restrictions                          No restrictions

                                      Hardware: 30 PCs, 1 laser printer
Equipment/Software                    Software: Campus-wide licensed Software
                                      *Student worker available in the lab for assistance


Writing Center

Location                      Faust hall 147, Computer Lab
                              Monday-Wednesday 9:00 a.m. - 8:00 p.m.
                              Thursday - 8:00 a.m. - 3:00 p.m.
Hours of Operation            Friday - 9:00 a.m. - 3:00 p.m.
                              Saturday - closed
                              Sunday - closed

Restrictions                  No restrictions - Wheelchair access computers available

                              Hardware: 2 PCs, 1 laser printers
                              Software: Campus-wide Licensed Software, 14 desktops with Microsoft Office, Various course-
Equipment/Software            specific software programs such as SPSS
                              *Trained staff on duty for assistance


3.9        Career Services - http://www.ecok.edu/hireaTiger/about_contact.htm
The ECU Career Development Center offers services and resources to help current ECU students, alumni and employers reach their
goals. The Center’s mission provides educational services, student learning opportunities, and programs enhancing the overall
experience for the entire Tiger family. The Center is dedicated to helping students and alumni identify, develop and implement their
career goals over a lifespan for success in a rapidly changing and culturally diverse society.

Career Development works to bring current ECU students, alumni, and employers the quality service they desire and expect. This
center can assist you with your career path through graduation or transitioning from your current occupation to your dream job. The
services Career Development provide includes: career exploration, online resume builder called Optimal Resume, Discover career




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exploration program, application letter, resume and interview guides, internship information, client resource room, job posting sites,
on campus recruiters, career links, seminars/workshops, mock interviews, client job files, career and graduate/professional school
fairs, testing resources, graduate school information and much more. The Center is in the heart of campus located in Room 108
McBride (northeast corner of the University Center). The athletic department also partner with Career Athletes is assisting graduates
find jobs. See the Director of Athletics for more information.

Center hours are Monday through Friday, 8:00 a.m. until 5:00 p.m. To schedule an individual appointment for career advising or
professional employment call 580.559.5890 or e-mail careerdevelopment@ecok.edu.

Career Development Center
Todd Essary, Coordinator of Career Development, Phone: 580.559.5890

3.10     NCAA CHAMPS/Life skills Program

3.10.1 “Challenging Student-Athletes Minds for Personal Success”
The mission of the NCAA is to maintain intercollegiate athletics as an integral part of the campus educational program and the
student-athlete as an integral part of the student-body. With this in mind the East Central University Department of Athletics has
embraced the mission of the NCAA CHAMPS/Life-skills Program and has developed services and programs that are focused on
enhancing the quality of the student-athlete experience within the University setting. Specifically, our program is aimed at addressing
the student-athlete as a “whole person”, not just as a student or just as an athlete. Numerous events will take place during the school
year.

3.11     Department of Athletics Missed Class Policy

3.11.1 Class Attendance and Competitive Schedules
Sport plays a unique role at the university; promoting a sense of vitality and school spirit that contributes to the quality of life on
campus and in the local community. Intercollegiate Athletics serves as a conduit that allows alumni and members of the community
to connect with the university. While student-athletes serve as ambassadors for the university, they have very little control over when
and where they compete. East Central University is in a relatively remote location creating challenges in scheduling. While the
NCAA and Lone Star Conference in some sports dictate the timing of some competitions the Department of Athletics makes every
effort to schedule non-championship competitions and travel to these competitions so that student-athletes’ time away from campus
during classes or exams is held to an absolute minimum.

The university policy for excused absences as stated in the university catalog: Students are held responsible for class attendance and
are advised that excessive absences may adversely affect their grades. Every instructor should make clear the policy on class
attendance at the beginning of each course. If students are absent from class on approved university business (e.g., intercollegiate
athletics competition/travel, field trips, student research conferences, Board of Regents meetings), faculty members should count this
as an excused absence and should not penalize the student for it. Students should be allowed to make up any required course work in
advance or after their return to campus. Students are responsible for informing their instructors about the trip in advance so that the
faculty members can make plans accordingly. If students have any doubt as to whether the activity in question is considered official
university business, they should contact the Provost’s Office.

Student-athletes are expected to attend all classes and labs in which they are enrolled, turn in all assignments on-time and take all
examinations. Student-athletes should meet with their instructors early in the semester to discuss any competitions or travel to
competition that may conflict with classes or exams. The head coach should provide each student-athlete with a copy of the team’s
competition and travel schedule. It is the student-athlete’s responsibility to make arrangements with their instructors for make up
exams, quizzes or submission of assigned homework or other assignments. Coaches should provide a travel itinerary along with a list
of students that will travel to the Assistant AD for Compliance/Academics or Head Coach so that a confirmation e-mail may be sent to
student-athletes’ instructors prior to a competition. Terry Curry in the Department of Education will e-mail all professors who have
athletes competing in their classes so as to notify them and allow for arrangements to be made. The head coach will contact Terry 4
days prior to their departure with the list of names. If a competition is canceled or a player won’t be traveling whose name was
originally on the list, they are to attend class or suffer the repercussions.

Student-athletes may not be excused from regularly scheduled classes for practices (except while on trips), media interviews, public
service, medical treatment or film review. Generally university staff members may not require or request that student-athletes miss
class for any reason except for competition. Exceptions to this rule may be made by the Director of Athletics in unusual
circumstances (e.g., attendance at a National Awards ceremony).



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3.11.2 Sports Scheduling Guidelines
Head Coaches are responsible for scheduling contests in their respective sports. Schedules are to be submitted no later than June 15
(Fall Sports), August 15 (Winter Sports) and November 15 (Spring Sports). Proposed schedules will be reviewed for NCAA
minimum/maximum requirements, missed class time, cost and mode of transportation. All competition schedules are subject to
approval by the Director of Athletics.

Coaches shall schedule in such a way that the impact on student-athletes’ coursework is kept to a minimum. Non-conference or non-
championship contests that require travel during the first or last week of classes or during final exams may only be scheduled with the
advance approval of the Director of Athletics. Such exceptions will be reported to the Athletics Committee.

      •   Missed Classes
          Coaches should make every effort to avoid scheduling contests or travel that conflict with class dates.
      •   Contest Venues
          There should be a balance between Home and Away contests.
      •   Financial Considerations
          Cost of traveling must be weighed against budget and alternatives.
      •   Competitive Scope
          Schedules should continue to include local and regional competition.
      •   Final Exam Considerations
          Road trips should be avoided during the first and last week of classes and during final exams. Home contests should be
          avoided during final exam week and during the two days prior to final exam week. Every effort shall be made to minimize
          conflicts or time spent on athletics during the mid term exam period.

The Head Coach and Assistant AD for Compliance/Academics should monitor that student-athletes keep their instructors informed
regarding their competition and travel schedules as well as any arrangements that must be made for additional tutoring, proctoring of
exams or alternate testing.

At mid semester (or more often if deemed necessary) the Compliance Office through each head coach requests that instructors report
the academic progress of student-athletes and their attendance in regularly scheduled classes. Information regarding athletics related
excused absences as well as non-excused absences are used by the coaches and administrative staff and reported in summary form to
the Athletic Committee. Annually, the Director of Athletics will present data regarding missed class time per sport per semester in
conjunction with the grades accrued by the student-athletes of the respective sports. This report will cover missed class time for the
previous academic year and will be submitted to the Athletic Committee no later than April 15. Then based on information from this
report will make any recommendations, if necessary, to the president.

3.11.3 Enforcement
Head coaches are responsible for determining appropriate disciplinary action if student-athletes have unexcused absences, do not meet
mandated study hall hours, or miss an academic meeting or tutoring session without notice. These disciplinary measures should be
included in the team rules distributed to all team members or use the Department Code of Conduct and actions taken in response to
violations of these rules should be reported to the Director of Athletics. The Director of Athletics is responsible for determining
appropriate disciplinary action if coaches do not adhere to the sports scheduling guidelines.


                                              4.0 ATHLETIC AWARDS
4.1       Athletic Awards Policy

4.1.1     Overview
The Department of Athletics and the University endorse an athletics award system to recognize the achievements earned by varsity
student-athletes.

4.1.2     Letter Award Criteria
The head coach must submit criteria for earning a varsity letter to the Director of Athletics and Registrar’s office. A copy of the
criteria is kept on file in the Director of Athletics' office and must be shared with the team prior to the start of the competitive season.
Letter award lists must be processed within two weeks of the completion of the season. The following items apply to all sports:

      •   The head coach's discretion applies in cases of illness or injury.
      •   Student-athletes that participate in two or more sports may receive multiple letter awards however this does not apply for
          other awards (e.g. senior awards).
      •   A manager or student trainer who fulfills the obligation of his or her position, as set forth by the coach shall have earned a
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          letter.
      •   Coaches should forward their award list to the Registrar along with the Director of Athletics.

4.2       All Sports Awards Banquet
In the spring of each academic year an annual All Sports Awards Banquet is held. Senior Awards, team specific awards (MVP etc.)
and all special recognition awards will be presented at this banquet which is typically held the last Thursday of April. Attendance is
not mandatory but it is expected that each athlete in good standing attend. The banquet is free for student-athletes.

4.3       Graduating Senior Awards
Graduating seniors will be recognized at the All Sports Awards Banquet during the year they are eligible. They must have exhausted
eligibility in their original sport, be a senior, and a member of that team for at least 2 years. If a student has a hardship waiver or is red
shirted and plans on returning for his/her fifth year to complete his/her final year of athletics eligibility, they will attend after
completion of his/her athletic eligibility. Student-athletes may receive only one senior award regardless of the number of teams
participated on or other factors (e.g., NCAA grants an additional year of eligibility).

All seniors may be recognized at other season ending award activities or in any senior recognition ceremonies held at the last home
game. On team's season ending award activities, if a student-athlete returns for a fifth year and participates after graduation to
complete the fourth year of athletics eligibility, he/she may be recognized again at other season ending award activities.

All graduating senior student-athletes, regardless of their letter year, will receive a special commemorative award at the All Sports
Awards Banquet.

4.4       Male and Female Student-Athlete of the Year
Every year the top female and male athlete based on athletic performance and GPA from East Central University are recognized. A
list of nominees is generated by the Sports Information Director and Assistant AD for Compliance/Academics with input from each
head coach. Finalists are determined by the Department of Athletics Senior Administrative Staff. Priority will be given to juniors and
seniors

4.5       Championship Awards
In recognition of winning a conference championship and/or participating in final rounds of an NCAA championship, the Department
of Athletics may provide student-athletes a commemorative ring or other designated award recognition of their achievements.
Coaches and student-athletes will be afforded the opportunity to participate in the design of their award.

4.5.1     Recipients
      •   Ring recipients will include squad members, coaches, and appropriate staff members associated with the team. Upon
          completion of the NCAA championship competition, the head coaches will prepare a proposed list to the Director of Athltics.
      •   Rings may be provided for designated donors, staff, president's office representative, and other constituents. Any proposed
          special recipient would be approved by the Director of Athletics.

4.5.2     Distribution
When possible the rings (awards) will be presented in public forums such as basketball halftimes, team banquets, etc.

4.6       Individual Sport Award Ceremonies
Teams are allowed to conduct a team-only award ceremony with approval from the Director of Athletics. All expenses must be paid
by the individual budgets of each team and the meal may not be excessive in nature.

4.7       NCAA Bylaw 16 Awards Limits and Reporting
Any awards given to student-athletes by the institution or another party must conform to NCAA Bylaw 16.1 Awards. Coaches are
responsible for submitting to the Compliance Office an annual summary of all athletic awards provided to each individual on the team
regardless of the source.




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                       5.0 DEPARTMENT OF ATHLETICS RESOURCES
5.1        Sports Equipment and Apparel

5.1.1      Issuing Equipment and Apparel
Personal athletic Equipment and Apparel is issued for the season.
There are two major prerequisites for issuing Equipment and Apparel to student-athletes:
         • Being on the official team roster. This allows the orderly assignment of lockers and establishment of individual
             accountability.
         • Certification by the University Health Center and the Team Physician through the athletic trainer that a student-athlete is
             in satisfactory physical condition.

5.1.2      Responsibility for Equipment and Apparel
It is the individual’s responsibility to protect the Equipment and Apparel that has been issued to him/her. Student-athletes will be
charged with the replacement cost for any item which they lose or damage through neglect.

5.1.3      Turning in Equipment and Apparel
Student-athletes have five working days at the end of the season to turn in their Equipment and Apparel and clear their account. If,
during the season, a student-athlete decides not to (or cannot) participate in a sport, he/she must turn in all Equipment and Apparel
immediately or a hold may be placed on the student’s account.

5.1.4      Off-Season Control
Typically, Equipment and Apparel is readied and stored for the next season. On occasion, certain items can be checked out in the off-
season. This is done by request from the student-athlete to the head coach. The student-athlete is still responsible for the Equipment or
Apparel.

5.2        Practice and Competition Facilities
Men’s and Women’s Basketball and Women’s Volleyball train and compete in Kerr Center. Locker Rooms for these teams are also
located in Kerr Center. Baseball and Softball have their own field on campus that is used for both practice and games. During in
climate weather, athletes are instructed to follow the trainer’s that are on site and their climate weather protocol. If the siren detecting
lightening is going off all practice or competition is expected to cease and everyone find safe shelter.

5.3        Strength and Conditioning

5.3.1      Strength/Conditioning Mission Statement
It is the mission of the East Central University Strength and Conditioning Program is to encourage each student-athlete to strive for
excellence. We promote an atmosphere that is conducive to the intellectual, personal, and physical development of each individual
student-athlete. Developing a strong relationship with each student-athlete is critical in motivating him/her to realize his/her potential.

We are dedicated to providing equal opportunities to all student-athletes and contributing to the total educational experience. Our
primary objective is to teach the proper fundamentals of training, improving athletic performance and reduce the risk of injury. The
Director of Strength and Conditioning is Zack Womack.

The Pat O’ Neal Strength and Conditioning Center is located on the south side of north football practice field. It was designed to give
student-athletes the best opportunity to develop the physical and mental abilities needed in their particular sport. At points during the
year the Center may be used by outside groups which have a long-term positive effect on the university and especially the athletic
department. First priority is given to those sports in season, especially football.

5.3.2      The Athletic Strength and Conditioning Coach and staff will:
      1.   Provide student-athletes with the proper instruction on training techniques.
      2.   Provide student-athletes with year-round training programs.
      3.   Provide student-athletes with sport-specific training programs consisting of strength, speed, flexibility, agility, and
           conditioning training.
      4.   Provide alternative training programs to accommodate the injured student-athlete in accordance with the Athletic Training
           Room
      5.   Be in constant communication with team coaches as to ensure the objectives of the team are being accomplished

The Pat O’Neal Strength and Conditioning Center can be reached by dialing 559-5862.
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5.4      Athletic Training Policies

5.4.1    General Information
The athletic training area at East Central University provides athletic health care for all men and women intercollegiate student-
athletes, cheerleaders, pom squad members, student-coaches, student-athletic trainers, and student-managers. To keep this document
short all of the individuals mentioned in the last sentence will hereby be referred to as student-athletes.

The main athletic training room is located on the bottom floor of the Kerr Athletic Center (KAC) in room 122. The main athletic
training room is staffed by nationally certified and state licensed athletic trainers, each of whom is assigned to various athletic teams.

The athletic trainers work in conjunction with team physicians to provide comprehensive athletic health care, ranging from emergency
first aid and injury evaluation to rehabilitation of athletic injuries.

5.4.2    Athletic Training Services Offered
East Central University Athletic Training is interested in the physical and emotional well-being of its student-athletes as well as their
athletic, intellectual, and cultural development.
  1. Prevention of Athletic Injuries/Illnesses. This will only occur if athletes are in the appropriate shape necessary for their sport
       and are willing to properly hydrate and fuel their bodies.
  2. Recognition and Evaluation of Athletic Injuries/Illnesses. Any time a student-athlete is injured or ill it is imperative that they
       immediately report this injury/illness to the athletic trainer in charge of their sport so that appropriate medical care can be given.
       ECU team physicians will make the final determination regarding the student-athlete’s medical status and ability to participate
       (practice and/or competition).
  3. Rehabilitation and Treatment of Athletic Injuries/Illnesses. All rehabilitation and/or treatment prescribed by an ECU team
       physician will be carried out in the Kerr Center Athletic Training Room, unless otherwise noted by the caring physician.
  4. Patient Education. If the coach desires and the athletic trainers schedule allows, a member of the athletic training staff will
       come to team meetings to address the team about the services provided from the athletic training room.

5.4.3    Athletic Training Staff
Head Athletic Trainer
 Jason Prather, ATC, LAT
 Sports: M&W Cross Country, Soccer, Volleyball, W Basketball, and Softball
 Office: KAC Room 120
 Office Phone: 580-559-5315
 Cell Phone: 580-310-5006

Assistant Athletic Trainer
 Kyle Davis, ATC, LAT
 Sport: Football, M Basketball, Baseball, M&W Golf, and M& W Tennis
 Office: KAC Room 122 (Inside the Athletic Training Room)
 Office Phone: 580-559-5521
 Cell Phone: 405-207-6744

Graduate Assistant
  Position 1: Volleyball, Baseball, and Softball
  Position 2: Cross Country, Men’s & Women’s Basketball

Insurance Coordinator
  Kathy Worthley
  Office: KAC Room 122 (Inside the Athletic Training Room)
  Office Phone: 580-559-5532

Main Athletic Training Room
 Open for all sports
 KAC 122
 Phone: 580-559-5532

Elvan George Athletic Training Room
  Only open during football season
  Elvan George Building
  Phone: 580-559-5504
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5.4.4    Athletic Training Room Hours
Kerr Athletic Training Room
 Fall & Spring Athletic Training Room Hours
      Mon-Fri              8:00am-2:00pm - Rehabilitation, Taping, and Treatments
      *Friday              Closed from 9:00am-10:00am & 12:00pm-1:00pm for Labs
       Mon-Fri             2:00pm-5:00pm - *Open for Championship Season Sports
       Sat-Sun             Open only to accommodate Championship Season Sports
 Summer Athletic Training Room Hours
      Closed During Summer
 Holidays and Breaks
      Open ONLY for Championship Season Sports sanctioned practices and games
 *Preference will always be given to Championship Season Sports. If there are no Championship Season Sports practicing or
      participating in a home game the Athletic Training Room will close at 2:00pm.

Elvan George Athletic Training Room Hours
  Fall (Championship Football Season) Athletic Training Room Hours
       Mon-Fri            2:00pm-3:00pm – Taping
       Mon-Fri            30-60 min after end of practice
       Sat-Sun            Open to accommodate practice and game schedule
  Spring (Non-Championship Football Season) Athletic Training Room Hours
       TBA
  Summer Athletic Training Room Hours
Closed During Summer

5.4.5    Athletic Season Distinction
The following tier system was devised as a way to divide the athletic training services between championship and non-championship
seasons.

Tier 1: is for sports that are in their championship season so they will be supplied with the greatest amount of athletic training services.
Tier 2: is for sports that are in their non-championship season but will be practicing as a team and possibly playing competitions or
  scrimmages.
Tier 3: is for sports that are in their out-of-season and will be focusing on strength and conditioning.

Fall                                          Winter                                         Spring
Tier 1                                        Tier 1                                         Tier 1
Cross Country (M&W)                           Basketball (M&W)                               Baseball
Football                                                                                     Golf (M&W)
Soccer                                        Tier 2                                         Softball
Volleyball                                    Baseball                                       Tennis (M&W)
                                              Golf (M&W)
Tier 2                                        Softball                                       Tier 2
Baseball                                      Tennis (M&W)                                   Cross Country (M&W)
Golf (M&W)                                                                                   Football
Softball                                      Tier 3                                         Soccer
Tennis (M&W)                                  Cross Country (M&W)                            Volleyball (2010)
                                              Football
Tier 3                                        Soccer                                         Tier 3
Basketball (M&W)                              Volleyball                                     Basketball

☼ Weight lifting sessions, conditioning sessions, and early morning workouts will not have direct athletic training coverage. If a
  student-athlete gets injured or an emergency occurs call the certified athletic trainer in charge of that particular sport.

5.4.6    Athletic Training Room Rules and Regulations
1.   The athletic training room is a medical facility and should be treated as such.
2.   Report all injuries immediately to an athletic trainer.
3.   All treatments must be initiated by a member of the athletic training staff. Student-athletes may not treat themselves or prescribe
     their own treatment.
4.   First come, first served. The only exception is game days where student-athletes who have a game that day will be treated and
     taken care of first.
5.   Nothing (supplies, tape, medications, towels, etc.) is to be taken from the athletic training room without the certified staff’s
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    permission.
6.  Excessive noise, swearing, and inappropriate conversations while using the Athletic training room will not be tolerated.
7.  Absolutely no food, drink, or tobacco products allowed in the athletic training rooms at any time.
8.  All belongings (coats, shoes, boots, backpacks, etc.) should be left in the shelf by the athletic training room entrance during
    treatment.
9. Appropriate dress is required at all times, remember this is a co-educational facility.
10. Bring a personal towel if using ice bath.

In case a student-athlete not desire to follow the rules of the ECU-Athletic Training Room they will be politely asked to leave, if they
do not they leave after being asked the student-athlete will lose their athletic training privileges. All athletic training students,
graduate assistants, and staff members have the right to ask a student-athlete to leave if they are not following the rules.


5.4.7    Over-the-Counter Medications
East Central University Athletic Trainers may dispense, according to the manufacturer’s directions or Team physician directives,
available “over the counter medications for the purpose of treating minor acute pain, inflammation associated with common
musculoskeletal injuries, headaches, menstrual discomfort, diarrhea, nausea, heartburn, sore throats, and minor flu/cold symptoms.


5.4.8    Prescription Medications
ECU will not pay for prescription medications but ECU athletic trainers may carry or hold a student-athlete’s prescription medication.
Held or carried prescription medications may only be dispensed to the student-athlete for whom it was prescribed.


5.4.9    Prescription Glasses and Contacts
If a student-athlete wears contact lenses, the student-athlete MUST provide one pair of lenses to the student-athlete’s certified athletic
trainer to be kept in case of an emergency.


5.4.10 Official ECU Student-Athlete
An Official ECU Student-Athlete is an individual that has been cleared to compete for one of ECU’s Intercollegiate Athletic Teams
and is covered under ECU’s secondary medical insurance in the event of an injury.

To be considered an Official ECU Student-Athlete the following must be completed: 1. Have completed all necessary paperwork and
be cleared by the ECU Compliance Office for participation, 2. Have completed all necessary physical paperwork and be cleared by the
ECU Athletic Training Staff for participation, and 3. Have verifiable proof of insurance on file with the ECU Athletic Training Staff.

5.4.11 Student-Athlete Physicals
All East Central University student-athletes, prospective student-athletes, student-coaches, student-athletic trainers, student-managers,
pom squad members, and cheerleaders are required to have a physical.

If a student-athlete is unable to get a physical during the scheduled ECU physical times, it is their responsibility to arrange and pay for
a physical prior to participating with their team.

Failure of a student-athlete, prospective student-athlete, pom squad member, or cheerleader to have a physical will result in that
individual not being an Official ECU Student-Athlete and therefore not being allowed to participate in any physical activity
(conditioning, practice, scrimmage, or game) with their team.

Failure of a student-coach, student-athletic trainer, or student-manager to have a physical will result in that individual not being an
Official ECU Member. Therefore, if they are injured while working for the ECU Athletic Department that individual, not ECU will
be financially responsible for medical payment.

Fall Physicals
  Physicals will be performed several times in the fall, one for football, one for soccer and volleyball, and one for all other sports.
  Any student-athlete that misses the assigned physical times will be responsible to obtain a physical at their own cost.

New and Transfer Student-Athletes
 All new student-athletes must complete the official ECU physical/medical paperwork, undergo a physical, and be cleared by an
 official ECU team physician before they will be allowed to participate in any physical activity (conditioning, practice, scrimmage,
 or game) with their team.

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Returning Student-Athletes (Injury Free)
  All returning student-athletes must complete the ECU Returning Athlete Medical Questionnaire and official ECU physical/medical
  paperwork before they will be allowed to participate in any physical activity (conditioning, practice, scrimmage, or game) with their
  team.

Returning Student-Athletes (Injured During or Since Previous Year)
  Any returning student-athlete that was injured either during or since their previous physical must complete the ECU Returning
  Athlete Medical Questionnaire, official ECU physical/medical paperwork, AND be seen and cleared by the ECU team physician
  before they will be allowed to participate in any physical activity (conditioning, practice, scrimmage, or game) with their team.

Spring Physicals
  There will also be a physical time set up for the spring for all new student-athletes, returning student-athletes that did not participate
  in the fall, and transfer student-athletes.

  New student-athletes will follow the same procedures as those in the fall, returning student-athletes will have to be seen by a
  physician and fill out the new student-athlete physical/medical paperwork.

Transfer Student-Athletes
  If a transfer student-athlete has proof of a physical from the fall, where they were cleared for participation, that physical will be
  honored and used as proof of clearance for participation of intercollegiate athletics at ECU.

  The transfer student-athlete must complete the ECU Transfer Athlete Medical Questionnaire and official ECU physical/medical
  paperwork before they will be allowed to participate in any physical activity (conditioning, practice, scrimmage, or game) with their
  team.

5.4.12 ECU Medical Clearance Guidelines
ECU team physicians will make the final determination regarding the student-athlete’s medical status and ability to participate
(practice and/or competition).
  1. If the doctor mandates extra testing for a student-athlete before he/she is willing to clear the athlete for participation, all costs
       for that testing will be the sole responsibility of the student-athlete.
  2. If a student is not cleared during their medical physical, for any reason, they will be termed medically disqualified and will not
       be allowed to practice, lift, or condition with their team until they have been cleared and released by an East Central University
       approved physician.
  3. Reasons for medical disqualification include but are not limited to: pre-existing muscular-skeletal injuries, medical, and cardiac
       conditions, no primary insurance that covers athletic injuries, etc.
  4. If a student is found medically disqualified due to a pre-existing injury and is required to see a medical specialist, ECU will pay
       for the initial visit but will not be held financially responsible for any diagnostic tests, procedures, lab work, or future visits that
       physician may order.

5.4.13 Insurance Policy
All East Central University student-athletes, prospective student-athletes, student-coaches, student-athletic trainers, student-managers,
pom squad members, and cheerleaders (from here on the entire list will be referred to as student-athlete) will be required to have
primary medical insurance which will: 1) provide a minimum benefit of $2,500.00, 2) DOES NOT EXCLUDE intercollegiate
athletic participation, and 3) approves medical coverage in the state of Oklahoma. Failure to have medical insurance will result in
the student-athlete not being able to participate with their team; this includes mandatory and voluntary games, practices, and strength
and conditioning workouts.

ECU’s policy carries a $2,500.00 per injury deductible which means that the “student-athlete’s” primary insurance company must
make at least $2,500.00 in actual payments before ECU’s insurance policy will be activated. ECU strongly recommends that all
“student-athletes” research and understand their insurance benefits prior to their arrival on campus. If the benefits from a “student-
athlete’s” plan are insufficient or non-existent, such as an HMO or EPO, they may wish to call their carrier to inquire about
alternatives. AFLAC is NOT a health insurance and is not acceptable as a primary insurance.

Every year proof of insurance must be provided to the ECU Athletic Training Staff prior to August 1st. This includes: 1) a photocopy
of the front and back of the student-athlete’s current insurance card and 2) a completed ECU Insurance Form. Failure to provide this
information will prevent the student-athlete from beginning and/or continuing participation with their team/organization.

The ECU Athletic Department carries a secondary, injury-only, medical insurance policy for each “student-athlete”. This secondary
medical insurance policy ONLY covers athletically related musculoskeletal injuries and WILL NOT pay for illnesses. To be eligible
for this secondary insurance, all “student-athletes” must meet the standards of an Official ECU Student-Athlete. This means all
‘student-athletes” must: 1)have completed all necessary paperwork and been cleared by the ECU Compliance Office for participation;
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2)have completed all necessary physical paperwork and been cleared by the ECU Athletic Training Staff for participation; and 3)have
verifiable proof of insurance on file with the ECU Athletic Training Staff. Secondary insurance coverage means that ECU will take
responsibility for payment of medical services rendered to an injured ‘student-athlete”, only after the ‘student-athlete’s” personal
insurance, which will always act as the primary insurance, has processed the claim.

 ECU will only be responsible for musculoskeletal injuries that take place during scheduled official practices and/or games occurring
during the normal school year unless the season is extended due to post-season participation. For cross country, football, soccer, and
volleyball the first day of coverage begins on the first day of fall practice prior to the first day of school. Any injury occurring outside
official practices and/or games or outside the normal school year will be the sole responsibility of the “student-athlete”; this includes
summer workouts which are not considered official practices by the NCAA. ECU will only pay for musculoskeletal injuries or
injuries that occur as a direct result of ECU athletic participation. ECU WILL NOT pay for injuries, musculoskeletal or otherwise,
that are not directly related to athletic participation, this includes any and all medical ailments such as heart conditions. ECU WILL
NOT pay for reoccurrences of previous injuries sustained prior to participation at ECU. Previous injuries include any injury,
musculoskeletal or otherwise, that occurred prior to the “student-athlete” becoming an Official ECU Student-Athlete. ECU WILL
NOT pay for any illnesses.

In order for ECU’s secondary insurance coverage to pay, care MUST FIRST be facilitated by the ECU Athletic Training Staff. If a
“student-athlete” sees a physician or medical professional on their own, without prior notification and approval from an ECU Team
Physician or the ECU Athletic Training Staff, ECU WILL NOT be responsible for payment of those medical services. “Student-
athletes” are always more than welcome to get a second opinion; however, ECU WILL NOT be responsible for the cost of the second
opinion. ECU WILL NOT pay for any costs that may result from the second opinion such as the initial visit, subsequent visits,
medical treatments, and medical procedures such as surgeries. Prescriptions for medications are NOT covered by ECU.

Upon receipt of bills for authorized visits to a physician or hospital, the “student-athlete” must immediately bring those to the athletic
training staff. This is a reminder for our staff to check the status of the claim, hopefully reducing the amount of processing time if
additional information is required. Please understand that the filing process is very time consuming and may take 8-12 months before
the claim is completely closed. Untimely delivery of bills to the athletic training staff will result in ECU no longer being responsible
for payment of those particular bills.

There is a coverage gap for ECU insurance. All injuries must be resolved at the time of onset, which means that a “student-athlete”
has 90 days from the date of the initial injury to have care administered. All arrangements for the care of a “student-athlete’s” injuries
are to be made and taken care of prior to the “student-athlete” leaving ECU, either by graduation, personal choice, removal from the
team, or otherwise. ECU WILL NOT be responsible for any medical costs once a “student-athlete” has departed ECU.


If a “student-athlete” belongs to an HMO or EPO, initial treatment may be delayed due to insurance complications. In order
to minimize these delays, “student-athlete’ must locate a primary care physician near Ada, Oklahoma.

Any time a “student-athlete” is injured, during either an official competition or an official practice, there is a 3 stage insurance filing
process. Stage 1) the medical insurance claims will be filed with the “student-athlete’s” personal insurance company, Stage 2)once
proof of $2,500.00 in payments is available, the outstanding insurance claims will be filed with ECU’s secondary insurance company,
Stage 3)any outstanding insurance claims will be addressed by ECU.

Guidelines
 1. ECU will only be responsible for injuries that take place during scheduled official competitions and/or countable activities
     occurring during the normal school year unless the season is extended due to post-season participation. For cross country,
     football, soccer, and volleyball the first day of coverage begins on the first day of fall practice prior to the first day of school.
     Any injury occurring outside official competitions and/or countable activities or outside the normal school year will be the sole
     responsibility of the “student-athlete”.

  2.   It is the “student-athlete’s” responsibility to make sure that their personal insurance is current and up-to-date to prevent any
       delay in medical care. If for any reason a “student-athlete” is not insured (dropped from parents’ insurance, change of
       insurance, lapse in insurance, etc.), East Central University WILL NOT send the “student-athlete” to a medical provider until
       verification of insurance is provided to the ECU Athletic Training Staff.
           If the “student-athlete” requires emergency medical care, the cost of the medical care will be the responsibility of
               the “student-athlete.”


  3.   The ECU secondary insurance source can only pay for musculoskeletal injuries and WILL NOT pay for illnesses or injuries
       not directly related to athletic participation.

  4.   ECU WILL NOT pay for any medical care, doctor’s visits, medical interventions, or rehabilitation, relating to preexisting
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       injuries. ECU WILL NOT be financially responsible for any medical care for re-injury of preexisting injuries.

  5.   If ECU’s secondary carrier denies a claim stating that the injury was not precipitated by athletic participation, then ECU will
       take the same stance, and WILL NOT pay for any medical expenses occurred.

  6.   “Student-athletes” must follow the guidelines of your primary insurance policy regardless if it is a HMO, EPO, PPO, or POS.

  7.   Prescriptions for medications are not covered by ECU.

  8.   Please be advised that all injuries must be reported to a staff athletic trainer. The ECU Athletic Training Staff will advise the
       “student-athlete” of the proper protocol that must be taken to insure proper payment by all insurance companies involved. At
       no time should the “student-athlete” seek medical treatment without the prior approval of the Athletic Trainer. This action will
       jeopardize and/or remove responsibility from ECU and its secondary insurance company for payment of medical bills.

  9.   In order for ECU’s secondary insurance coverage to pay, care must be facilitated by the ECU Athletic Training Staff. If a
       “student-athlete” see a physician or medical professional on your own, without prior notification and approval from a team
       physician or the athletic training staff, ECU WILL NOT be responsible for payment of those medical services. “Student-
       athletes” are always more than welcome to get a second opinion; however, ECU “Student-athletes” be responsible for the cost
       of the visit or for subsequent treatment.

  10. All itemized bills and EOB’s (Explanation of Benefits-from insurance company) for medical care should be immediately
      forwarded to the Head Athletic Trainer so that excess charges may be paid. This will help prevent the “student-athlete” and/or
      parents/guardians from being responsible for any out of pocket expenses or being sent to a collection agency. ECU WILL
      NOT be responsible for a “student-athlete” being turned over to collections if the medical bills were sent to the “student-
      athlete’s” home and never given to the ECU Athletic Training Staff.

  11. All injuries must be resolved at the time of onset, which means that a “student-athlete” has 90 days from the date of the initial
      injury to have care administered. All medical care of a student-athlete’s injuries must occur prior to the “student-athlete”
      leaving ECU, either by graduation, withdraw, dismissal, or otherwise. ECU WILL NOT be responsible for any medical costs
      once a “student-athlete” has departed ECU.

  12. It is the “student-athlete’s” responsibility to be cooperative, compliant, and provide the correct personal and insurance
      information about a medical claim to all hospitals, doctor’s offices, and collection agencies that contact them either by phone or
      mail. Failure to do so will result in ECU no longer being financially responsible for that medical claim.

5.4.14 Permissible Medical Expenses
ECU will only be responsible for injuries that take place during scheduled official competitions and/or countable activities occurring
during the normal school year unless the season is extended due to post-season participation. For cross country, football and soccer the
first day of coverage begins on the first day of fall practice prior to the first day of school. Any injury occurring outside official
competitions and/or countable activities or outside the normal school year will be the sole responsibility of the “student-athlete”.

Only musculoskeletal injuries that occur as a direct result of participation in sanctioned intercollegiate athletics, occurring while a
student-athlete is an official member of an ECU intercollegiate team, will be subject to payment by the Athletic Department and its
secondary insurance policy.

5.4.15 Exclusions and Limitations of East Central University’s Secondary Medical Insurance Policy
The East Central University Athletic Department WILL NOT pay for the following items/conditions:
  1. Injuries or conditions sustained prior to attending East Central University.
  2. Injuries/illnesses that are recurrences of old injuries/illnesses which were sustained before participation in the intercollegiate
      sports program.
  3. Any injury or conditions that did not occur during a sanctioned athletic practice or event.
  4. Any injury or condition that is not musculoskeletal in nature (i.e. heart conditions such as murmurs or palpitations, sickle cell
      anemia, asthma, diabetes, etc.).
  5. Any visit or procedures deemed necessary by an ECU team physician that will be used to clear a student-athlete for his/her
      physical allowing them to participate.
  6. Any prescription eyewear (eyeglasses, contact lenses, prescription eye shields or goggles, etc.).
  7. Medications and prescriptions.
  8. Cosmetic surgery or procedures unless directly related to an athletics related injury.
  9. Visits and treatments from chiropractors, acupuncturists, massage therapists, etc.
  10. If a situation occurs where a student-athlete needs medical attention but it is unclear whether or not the injury or condition is
      due to athletic participation, East Central will pay for the initial physician consultation. However, if it is determined to be a
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        pre-existing injury or condition, or it is a non-musculoskeletal injury, then the student-athlete will become responsible for all
        medical costs minus the cost of the initial consultation. (Ex. difficulty breathing, chest pain, internal organ pain, etc.).
  11.   Hospital room and board charges in excess of the semi-private room rate unless hospitalized in an intensive care unit.
  12.   Braces and post-surgical tools, unless the student-athlete’s primary insurance will pay the majority of the cost.
  13.   Injuries/illnesses that are a result of intramural, club sports, and recreational activities (non-intercollegiate activities), as well as
        training/conditioning activities that occur outside of the primary competitive season and designated out-of-season periods.
  14.   Any tests and/or consultations needed to gain approval for participation in the intercollegiate athletic program.
  15.   Expenses for athletic injuries incurred after completion of the student-athlete’s intercollegiate athletic eligibility.
  16.   Medical expenses beyond the limitations and exclusions of, or not covered by the East Central University Department of
        Athletics insurance policy.
  17.   If ECU’s secondary carrier denies a claim stating that the injury was not precipitated by athletic participation, then ECU will
        take the same stance, and will not pay for any medical expenses occurred.
  ☼     This Exclusions and Limitations List is not an all inclusive list.

5.4.16 Dental Injuries
East Central University will only assume financial responsibility for an injury to the mouth/surrounding area that occurs while the
student-athlete is participating with their team in a sanctioned ECU athletic event.

Molded mouthpieces will be fitted for student-athletes participating in football and other student-athletes who express a desire for
them by their request.

5.4.17 Eye Injuries
East Central University will only assume financial responsibility for an injury to the eye/surrounding area that occurs while the
student-athlete is participating with their team in a sanctioned ECU athletic event.

If a student-athlete wears contact lenses, the student-athlete MUST provide one pair of lenses to the student-athlete’s certified athletic
trainer to be kept in case of an emergency.

5.4.18 Insurance Timeframe
All injuries must be resolved at the time of onset, which means that a student-athlete has 90 days from the date of the initial injury to
have care administered. All medical care of a student-athlete’s injuries must occur prior to the student-athlete leaving ECU, either by
graduation, withdrawal, dismissal, or otherwise. ECU will not be responsible for any medical costs once a student-athlete has
departed ECU.

5.4.19 International Student-Athletes
East Central University has mandated that all international students show proof of health insurance before registering for classes. If a
student has a personal health insurance plan, an explanation of benefits must be submitted to the International Student Advisor to
ensure it complies with minimum coverage. The University-sponsored health insurance plan meets the University’s admission
requirements and ECU student-athlete medical insurance requirements.

5.4.20 HMOs
If a student-athlete’s primary insurance is an HMO, the East Central University Athletic Training Medical Staff strongly encourages
the student-athlete to change their primary care physician (PCP) to an East Central University Team Physician or local physician.
This will allow the student-athlete to have a network of physicians in the Ada area, as well as better access to care.

5.4.21 Insurance Policy Changes or Loss
The East Central University Athletic Training Medical Staff must receive any changes to a health insurance policy as soon as they
occur. If proper notification is not received, the East Central University Department of Athletics will not be responsible for any delays
in payment, collections notices, credit reports, etc. that occur. If a cancellation of a policy occurs without proper notification, all bills
incurred during that period will be the responsibility of the student-athlete.

It is the student-athlete’s responsibility to make sure that their personal insurance is current and up-to-date to prevent any delay in
medical care. If for any reason a student-athlete is not insured (ex. dropped from parents’ insurance, change of insurance, lapse in
insurance, etc.) East Central University will not send the student-athlete to a medical provider until verification of insurance is
provided to the ECU Athletic Training Staff. If the student-athlete requires emergency medical care, the cost of the medical care will
be the responsibility of the student-athlete.

It is mandatory that all ECU student-athletes have primary medical insurance. Prior to seeing a medical provider all insurance
information will be verified. If a student-athlete does not have current and verifiable insurance he/she will not be able to see a medical
provider until they provide proof of coverage. In the event of a medical emergency time constraints may make it impossible to verify

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medical insurance coverage. In this event a student-athlete who sees a medical provider and does not have primary medical insurance
will be solely responsible for any medical expenses incurred.

5.4.22 Compliance with Insurance Company Requests
Due to Health Insurance Portability and Accountability Act (HIPAA), insurance companies will NOT give any insurance information
to the East Central University Athletic Training Medical Staff. It is the student-athlete’s responsibility to understand the conditions
that apply to their policy and comply with any requests for information, proof of full-time student status, etc. from the primary
insurance company. Any delinquent bills resulting in bad credit due to non-compliance with insurance company requests will be the
responsibility of the student-athlete.

In the event that a student-athlete receives payment/reimbursement directly from their insurance company for athletic related
injury/illness claims, until such time as the provider receives payment, the full account balance becomes the responsibility of the
student-athlete.

It is the student-athlete’s responsibility to be cooperative, compliant, and provide the correct personal and insurance information about
a medical claim to all hospitals, doctor’s offices, and collection agencies that contact them either by phone or mail. Failure to do so
will result in ECU no longer being financially responsible for that medical claim.

5.4.23 Medical Bills
All itemized bills and EOB’s (Explanation of Benefits-from insurance company) for medical care should be forwarded to the Head
Athletic Trainer so that excess charges may be paid. The student-athlete must submit the bill/statement to his/her certified athletic
trainer within 20 business days of receipt.

Bills received after 20 business days will be the responsibility of the student-athlete. ECU will not be responsible for a student-athlete
being turned over to collections if the medical bills were sent to the student-athlete’s home and not given to the ECU Athletic Training
Staff in a timely manner.

Submit all correspondence to:
  East Central University
  Attn: Athletic Training
  1100 E. 14th St., PMB S-72
  Ada, OK 74820
  Phone (580) 559-5334
  Fax- (580) 332-8361

5.4.24 Illness Evaluation
All illnesses or other medical problems, which may affect a student-athlete’s participation in intercollegiate athletics, should be
reported immediately to the athletic training staff. ECU will not pay for any doctor’s or hospital visits, diagnostic evaluations,
medical work-ups, or medication, but they will help direct the student-athlete to the appropriate medical professional. For mild illness
student-athletes may be seen by the school nurse and/or physician’s assistant, she is located in the Memorial Student Union, room 137.

5.4.25 Injury Evaluation
All injuries, which may affect a student-athlete’s participation in intercollegiate athletics, must be reported immediately to the athletic
training staff. Any student-athlete who does not report an injury to a staff athletic trainer within 7 days of injury will be held
financially responsible for any and all medical expenses.

Injured student-athletes will be evaluated initially by the athletic training staff and referred, if needed, to the appropriate medical care
provider.

Due to schedule constraints, it may be necessary for a student athlete to schedule an appointment with the athletic training staff
member in charge of their sport in order to be evaluated.

5.4.26 Injury Treatment
Student-athletes will be given an Injury Directions Form every time they get injured. This form will explain exactly what they need to
do and are expected to do in regards to their treatment protocol.

All treatment prescribed by an ECU team physician will be carried out in the ECU Athletic Training Room, unless otherwise noted by
the physician.

All treatment must be done before practice. Any student-athlete attempting to receive treatment less than 30 minutes prior to their
practice or game will be refused service. It is not the fault of the athletic training room if a student-athlete is late to practice.
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5.4.27 Injury Rehabilitation
All rehabilitation prescribed by an ECU team physician will be carried out in the ECU Athletic Training Room, unless otherwise
noted by the physician.

Rehabilitation will NOT be paid for unless the athletic director has approved it prior to first session. Student-athletes may use a
physical therapist but will be solely responsible for all costs.

All rehabilitation must be done before practice. Any student-athlete attempting to receive rehabilitation less than 30 minutes prior to
their practice or game will be refused service. It is not the fault of the athletic training room if a student-athlete is late to practice.

Due to schedule constraints, it may be necessary for a student athlete to schedule an appointment with the athletic training staff
member in charge of their sport in order to have rehabilitation program developed and/or be supervised while performing the
rehabilitation program.

5.4.28 Physical Therapist Visit
All rehabilitation prescribed by an ECU team physician will be carried out in the ECU Athletic Training Room, unless otherwise
noted by the physician.

Rehabilitation will NOT be paid for unless the Director of Athletics has approved it prior to first session. Student-athletes may use a
physical therapist but will be solely responsible for all costs.

5.4.29 Initial Visit to a Medical Provider
East Central University has fostered positive relationships with many medical providers in the Ada area who have consistently
provided high quality service to East Central University student-athletes. Members of the East Central University Athletic Training
Medical Staff will refer student-athletes to these providers, unless extenuating circumstances necessitate a different provider.

If determined necessary, by the ECU Athletic Training Staff, the supervising Certified Athletic Trainer will refer the student-athlete to
an ECU team physician. The student-athlete must take a medical referral form from the Certified Athletic Trainer to all appointments.
If a referral form is not taken, the student-athlete will be responsible for all bills incurred.

Medical Provider Referral Guidelines
 “Emergency Send” – Injuries that need immediate medical attention
    For an athlete to be sent immediately to be seen by a medical provider the injury must follow the guidelines of an
        “Emergency Send.”

  “Immediate Send” – Injures that will require eventual medical attention
     For an athlete to be sent to a medical provider within a reasonable timeframe, the injury must follow the guidelines of an
       “Immediate Send.”

  “Reasonable Send, Championship Season Send” – Injures that may require medical attention
     If the injury follows the guidelines of a “Reasonable Send, Championship Season” then he/she must receive treatment from
        the athletic training staff and follow the instructions given to him/her for 7 days before they will be sent to a medical
        provider.

  “Reasonable Send, Non-Championship Season Send” – Injures that may require medical attention
     If the injury follows the guidelines of a “Reasonable Send, Non-Championship Season” then he/she must receive treatment
        from the athletic training staff and follow the instructions given to him/her for 14 days before they will be sent to a medical
        provider.

Any student-athlete that does not report an injury to the supervising Certified Athletic Trainer and/or goes to a physician on his/her
own accord will be considered medically ineligible to participate (practice or competition) and the cost will become the sole
responsibility of the student-athlete and not that of ECU. The student-athlete will not be allowed to participate again until a medical
release has been given to the ECU Athletic Training Staff from the attending physician. The student-athlete must then be seen by an
appointed ECU team physician in order to be medically cleared to participate.

Athletes and coaches will not determine when a physician’s visit is necessary. If an injury is not healing within a “normal” amount of
time or if an injury is severe the supervising Certified Athletic Trainer will send the student-athlete to see a physician.




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5.4.30 Secondary Visits to Medical Providers
Student-athletes must follow up with their team’s assigned athletic trainer after any physician visit or consultation to ensure that
proper treatment and rehabilitation is carried out. For those student-athletes who have suffered significant injuries that have limited
athletic participation, approval for returning to practice and competition is required from both a physician and athletic trainer assigned
to his/her particular sport.

It is the student-athlete’s responsibility to inform the athletic training staff of any future appointments with the medical provider or
other medical providers they were referred to. Student-athletes must take a referral form with them to EVERY medical provider they
see and EVERY TIME they visit a medical provider or receive treatment. Failure to do so will result in the student-athlete being
responsible for payment.

5.4.31 Travel to Medical Provider’s Appointment
In the event a student-athlete needs to go and see a physician, there are 2 ways the student-athlete can get to the appointment:
  1. If the student-athlete has their own vehicle or can borrow a vehicle they will be given a referral form and directions to the
       physician’s office or hospital.
  2. If the student-athlete does not have their own vehicle and can’t borrow one, then a student secretary will borrow the vehicle
       assigned to the student-athlete’s sport and drive the student-athlete to the physician’s office where the secretary will drop them
       off for the appointment. Once the appointment is over the student-athlete will call the secretary who will then return to the
       physician’s office and pick them up.

Athletic training students are not paid for their athletic training services and therefore are NOT employees, thus not covered by the
university’s liability insurance. Therefore, athletic training students CAN NOT drive student-athletes to the hospital or to a doctor’s
visit due to legal reasons.

Athletic training graduate assistants will not drive student-athletes to a doctor’s visit because that would take them away from other
more crucial needs at the university such as athletic training room, practice, and game coverage.

Athletic training staff members will not drive student-athletes to a doctor’s visit because that would take them away from other more
crucial needs at the university such as class instruction, athletic training room, practice, and game coverage.

5.4.32 Missed Medical Provider’s Appointment Policy
Student-athletes who are late and/or fail to show-up for scheduled appointments with the team physician, medical consultants, and/or
diagnostic tests/procedures will be financially responsible for any and all charges resulting from the missed appointment. In addition,
the student-athlete will be responsible for personally rescheduling the appointment and providing his/her own transportation.

5.4.33 Second Opinions
A student-athlete is always welcome to get a second opinion, however any and all costs will be the responsibility of the student-
athlete. If a student-athlete chooses to have a second opinion regarding an athletically related injury/illness, the student-athlete must
notify the supervising Certified Athletic Trainer.

If the student-athlete goes under the care of a physician that is not affiliated with ECU the student-athlete will not be allowed to
participate again until a written medical release has been received by the ECU Athletic Training Staff from the physician student-
athlete’s personal physician. The student-athlete must then be seen by an appointed ECU team physician in order to be medically
cleared to participate.

5.4.34 Policy Changes
The above policies (5.4.1 – 5.4.33) are subject to change at any time without prior notification. Notifications will be made public
through the ECU Athletic Website.

5.5      NCAA Drug Testing Policy

5.5.1    General Information
Every school year the NCAA will randomly test 12 football players as well as 4 student-athletes from a second sport, which changes
every year, for performance enhancing drugs that are printed on the NCAA Banned-Drug Classes document. The NCAA also
performs mandatory drug testing during the summer months.

5.5.2    Day of Drug-Testing Consent Form
1. The consent form shall be administered individually to each student-athlete by the Director of Athletics or the Director of
   Athletics’ designee each academic year;
2. The Director of Athletics or the Director of Athletics’ designee shall disseminate the list of banned drug classes to all student-
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    athletes and educate them about products that might contain banned drugs. All student-athletes are to be notified that the list may
    change during the academic year, that updates may be found on the NCAA Web site (i.e., www.ncaa.org) and informed of the
    appropriate athletics department procedures for disseminating updates to the list; and
3. The consent form shall be kept on file by the Director of Athletics and shall be available for examination upon request by an
    authorized representative of the NCAA.

5.5.3    Day Before Drug Testing Procedural Guidelines
1.   Drug Free Sport will notify ECU’s site coordinator of their institution’s selection of NCAA drug testing, via email or fax.
2.   ECU will be notified of drug testing no more than two days prior to the testing event. Often times, notification will occur the day
     prior to the testing event.
3.   The site coordinator will fax a squad list for the sports being tested to Drug Free Sport.
4.   The site coordinator will receive the drug-testing roster via email from Drug Free Sport and verify the list.
5.   The site coordinator will notify student-athletes of their selection for drug testing and have them read and sign the notification
     forms prior to test day. The institution must notify student-athletes “in person or by direct telephone communication” of their
     selection for drug testing, the date, time, and location of the drug test. The site coordinator must sign the notification form
     certifying the student-athlete was appropriately notified.
6.   The site coordinator will inform student-athletes to bring photo identification to the test site on test day. Also remind student-
     athletes to refrain from drinking a lot of fluids or using the restroom prior to reporting to the test.

5.5.4    Drug Testing
1.   Student-athletes will arrive to the designated testing site at their scheduled time with an appropriate form of photo identification.
2.   Student-athlete will check in with Drug Free Sport personnel, provide specimen, and check-out all in accordance to Drug Free
     Sport Collection Guidelines.
3.   The site coordinator will provide fluids for student-athletes during the drug test.

5.5.5    Penalties for a Positive Test
1.   First Positive Test: Bylaw 18.4.1.5 provides that a student-athlete who is found to have utilized a substance on the list of banned
     drug classes, as a result of a drug test administered by the NCAA, shall be declared ineligible for further participation in
     postseason and regular-season competition during the time period ending one calendar year after the student-athlete’s positive
     drug test. The student-athlete shall be charged with the loss of a minimum of one season of competition in all sports if the season
     of competition has not yet begun or a minimum of the equivalent of one full season of competition in all sports if the student-
     athlete tests positive during his or her season of competition (i.e., the remainder of contests in the current season and contests in
     the subsequent season up to the period of time in which the student-athlete was declared ineligible during the previous year).The
     student-athlete shall remain ineligible until the student-athlete tests negative (in accordance with the testing methods authorized
     by the Executive Committee) and the student-athlete’s eligibility is restored by the Committee on Student-Athlete Reinstatement.
2.   Breach of NCAA Drug-Testing Program Protocol: A student-athlete who is in breach of the NCAA drug-testing program protocol
     (e.g., no-show, tampering with sample) shall be considered to have tested positive for the use of any drug other than a “street”
     drug.
3.   Additional East Central University Disciplinary Action for First Positive Test: Any student-athlete that has a positive NCAA drug
     test could immediately forfeit any and all of their athletic financial aid that they receive from East Central University.
4.   Second Positive Test: If the student-athlete, who tested positive for any drug other than a “street drug” as defined in Bylaw
     31.2.3.4, tests positive a second time for the use of any drug, other than a “street drug” as defined in Bylaw 31.2.3.4, he or she
     shall lose all remaining regular-season and postseason eligibility in all sports. If the student-athlete tests positive for the use of a
     “street drug” after being restored to eligibility, he or she shall lose a minimum of one additional season of competition in all
     sports and also shall remain ineligible for regular-season and postseason competition at least through the next calendar year.
     Bylaw 18.4.1.5.2 also provides that the Executive Committee shall adopt a list of banned drugs and authorize methods for drug
     testing of student-athletes on a year-round basis.
5.   Additional East Central University Disciplinary Action for Second Positive Test: Any student-athlete that has a second positive
     NCAA drug test will immediately forfeit any and all of their athletic financial aid that they receive from East Central University
     that may have been reinstated after their first positive test result, as well as removal from their team and ECU intercollegiate
     athletics.
6.   Appeal Process: An institution may appeal the duration of ineligibility to the Committee on Competitive Safeguards and Medical
     Aspects of Sports (or a designated subcommittee). In all sports, the committee may reduce the legislated penalty to withholding
     the student-athlete from the next 50 percent of the season of competition or provide complete relief from the legislated penalty. If
     the committee requires the student-athlete to fulfill the legislated penalty or be withheld from the next 50 percent of the season of
     competition in all sports, the student-athlete shall remain ineligible until the prescribed penalty is fulfilled, the student-athlete tests
     negative, and the student-athlete’s eligibility is restored by the Committee on Student-Athlete Reinstatement.

5.5.6    Ineligibility for Use of Banned Drugs – NCAA Bylaw 31.2.3
Bylaw 18.4.1.5 provides that a student-athlete, who is found to have utilized a substance on the list of banned drugs through a positive
drug test administered by the NCAA, shall be declared ineligible for further participation in postseason and regular season competition
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during the time period ending one calendar year after the student-athlete’s positive drug test. This student-athlete shall be charged
with the loss of a minimum of one season of competition in all sports if the season of competition has not yet begun or a minimum of
the equivalent of one full season of completion in all sports if the student-athlete test positive during his or her season of competition
(i.e., the remainder of contests in the current season and contest in the subsequent season up to the period of time in which the student-
athlete was declared ineligible during the previous year).

5.5.7    NCAA Banned Drugs
Every year the NCAA provides all institutions with an updated Banned-Drug Classes List stating all of the substance
categories/classes of banned substances along with specific examples of substances that fall under each category. The term "related
compounds" comprises substances that are included in the class by their pharmacological action and/or chemical structure. “No
substance belonging to the prohibited class may be used, regardless of whether it is specifically listed as an example.”

“Many nutritional/dietary supplements contain NCAA banned substances. In addition, the U.S. Food and Drug
Administration (FDA) does not strictly regulate the supplement industry; therefore purity and safety of nutritional dietary
supplements cannot be guaranteed. Impure supplements may lead to a positive NCAA drug test. The use of supplements is at
the student-athlete’s own risk. Student-athletes should contact their institution’s team physician or athletic trainer for further
information.”

A copy of the most recent list of banned substances is provided to the student-athlete through this publication, a mail-out during the
summer, during physicals, at the annual ECU drug education class, and is available upon request from the ECU drug site coordinator.

5.5.8    Supplements
Nutritional supplements are not strictly regulated and many contain substances banned by the NCAA even though those substances are
not on the label. The NCAA does not consider ignorance as a valid excuse for a positive drug test, therefore if a student-athlete tests
positive from taking an over the counter supplement, that student-athlete will still receive the same punishment as if they had
knowingly taken a banned substance. If a student-athlete is still interested in taking a supplement they should contact the National
Center for Drug Free Sport Resource Exchange Center (REC).

REC
 Phone: (877) 202-0769
 World Wide Web: www.drugfreesport.com/rec

5.5.9    Policy Changes
The above policies (5.5.1 – 5.5.8) are subject to change at any time without prior notification. Notifications will be made public
through the ECU Athletic Website.

5.6      ECU Athletic Department Drug Testing Policy

5.6.1    General Information
The East Central University Athletic Department is strongly opposed to the use and abuse of illegal drugs (street & performance),
NCAA banned performance enhancers, alcohol, underage drinking, and tobacco products. The use of illegal substances is not only
detrimental to the physical and mental wellbeing of the student-athlete but is against the law and violates the East Central University
Drug Policy.

5.6.2    Drug Education Program
A trained counselor or staff personnel will present the drug education program annually to all student-athletes, the term student-
athletes will refer to all student-athletes, cheerleaders, and pom squad members. The program will be mandatory for all student-
athletes and head sport coaches (responsible for supervising attendance). The program will focus on:
     1. Examination of personal and social attitudes toward illegal drugs (street & performance), NCAA banned performance
          enhancers, alcohol, underage drinking, and tobacco products.
     2. Information on the effects of different types of drugs.
     3. East Central University’s prohibition of drug use and possession, and disciplinary action for violating rules.
     4. Information and video on the NCAA regulations and drug testing policies.
     5. Information on the ECU Athletic Department Drug Testing Policy and Procedure.
     6. Question and answer period.

5.6.3    Drug Testing
All ECU student-athletes fall under the guidelines of and therefore must follow the East Central University Drug Policy. ECU’s Drug
Policy consists of random drug testing done throughout the year and selective drug testing done based on reasonable suspicion that a
student-athlete is involved in the use of drugs or alcohol which will contradict fitness for the rigors of the sport and poses a risk to
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health of the student-athlete. East Central University will test for illegal drugs (street drugs) and/or performance enhancers banned by
the NCAA. Some of these NCAA banned substances are found in supplements sold legally at a most nutrition stores. A list of these
substances if available from the Staff Athletic Trainers but still may not appear on the supplements label.

5.6.4    Drug Testing Procedural Guidelines
1.   All student-athletes will be required to sign a consent form as a condition of athletic eligibility, prior to being able to participate
     with the team, giving the ECU Athletic Department permission to test the student-athlete at any time.
2.   When a student-athlete is selected for testing he/she will be instructed of when to show up for the testing by either the Drug
     Testing Program Director or the student-athlete’s head coach. There is no “minimum” or “24 hour” notification time. East
     Central University student-athletes can be tested immediately after test selection notification, meaning that no notice testing is
     permissible.
3.   Failure to appear for a scheduled drug test will be treated as a positive drug test.
4.   The student-athlete will report at the time of the test and be expected to give a urine sample in the presence of an official
     collector.
5.   The sample will then be tested. There are two methods of testing: On Site Testing and Laboratory Testing.
           During On Site Testing the A sample will be screened on sight, if found to be positive, the B sample will be sent to an
               accredited independent laboratory where it will be further tested. If the A sample is found to be negative, the B sample
               will be disposed of on site.
           During Laboratory Testing the samples will be sent to an accredited independent laboratory for testing. If the A sample, is
               found to be positive, the B sample will be unsealed and tested.
6.   The Drug Testing Program Director will be notified of the results and will then notify the Director of Athletics and the student-
     athlete’s head coach of the results. The Director of Athletics will also notify the Dean of Students. The Drug Testing Program
     Director and the student-athlete’s head coach will then hold a meeting with the student-athlete to inform them of the test results
     and to talk about the necessary disciplinary steps that must be taken. Parents/guardians will be notified by telephone of the
     positive drug test by an appropriate ECU representative. A follow-up letter will be sent from ECU to the parent/guardian
     detailing the positive drug test and the disciplinary actions and steps to follow.
7.   With a student-athlete having a positive drug test, repeat drug testing will be performed as often as deemed necessary by the Drug
     Testing Program Director, Director of Athletics, and head sport coach.
8.   Failure to comply with repeated drug testing constitutes a positive test.
9.   If a student-athlete does not comply with the guidelines set forth by the Drug Testing Program Director, Director of Athletics, and
     head sport coach for a positive test they will be immediately suspended from the team and their athletic scholarship shall be
     revoked. They will be unable to participate with the team until all guidelines have been met and the student-athlete has been
     granted admission back onto the team by the student-athlete’s head coach.

5.6.5    Penalties for Positive Tests – Student-athletes, Cheerleaders and Pom Squad Members
1.   Remedial Guidelines: First Offense
     A. The Drug Testing Program Director will notify the Director of Athletics, and the student-athlete’s head coach.
     B. The student-athlete’s parents or guardian will be notified.
     C. The student-athlete will be continually re-tested as often as deemed necessary.
     D. The student-athlete will be required to participate in counseling at the ECU counseling center or with a private counselor
        (done at the student-athlete’s expense).
     E. The student-athlete will perform no less than twenty hours of community service, arranged by the student-athlete’s head
        coach.
     F. The student-athlete will be suspended for a minimum of one sanctioned intercollegiate athletic contest (e.g. scrimmages shall
        not be counted as game suspensions).
     G. All athletic scholarships for the student-athlete may be terminated.
2.   Remedial Guidelines: Second Offense
     A. The Drug Testing Program Director will notify the Director of Athletics, and the student-athlete’s head coach.
     B. The student-athlete’s parents or guardian will be notified.
     C. The student-athlete will be continually drug tested as often as deemed necessary.
     D. The ECU Dean of Students will be notified.
     E. The student-athlete will perform no less than forty hours of community service, arranged by the student-athlete’s head coach.
     F. The student-athlete will be dismissed from the team for one calendar year from the date of the second positive test.
     G. The student-athlete will be dismissed from the team for one calendar year from the date of the second positive test.
3.   Remedial Guidelines: Third Offense
     A. The student-athlete will be permanently banned from intercollegiate athletics at East Central University.

5.6.6    Penalties for Positive Tests – Student/Graduate Assistant Coaches, Athletic Trainers, & Managers
1.   Remedial Guidelines: First Offense
     A. The Drug Testing Program Director will notify the Director of Athletics, and the head coach.
     B. The student/GA coach, athletic trainer, or manager’s parents or guardian will be notified.
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     C. The student/GA coach, athletic trainer, or manager will be continually re-tested as often as deemed necessary.
     D. The student/GA coach, athletic trainer, or manager will be required to participate in counseling at the ECU counseling center
        or with a private counselor (done at the student-athlete’s expense).
     E. The student/GA coach, athletic trainer, or manager will perform no less than twenty hours of community service, arranged by
        the head coach/athletic trainer.
     F. The student/GA coach, athletic trainer, or manager may be immediately terminated from employment in the East Central
        University Athletic Department.
2.   Remedial Guidelines: Second Offense
     A. The student/GA coach, athletic trainer, or manager will be permanently banned from working for the East Central University
        Athletic Department.

5.6.7    Penalties for Positive Tests – Athletic Training Education Program
1.   Remedial Guidelines: First Offense
     A. The Drug Testing Program Director will notify the Director of Athletics, and the Program Director.
     B. The student-athletic trainer’s parents or guardian will be notified.
     C. The student-athletic trainer will be continually re-tested as often as deemed necessary.
     D. The student-athletic trainer will be required to participate in counseling at the ECU counseling center or with a private
        counselor (done at the student-athlete’s expense).
     E. The student-athletic trainer will perform no less than twenty hours of community service, arranged by the Program Director.
     F. The student-athletic trainer will be suspended from the athletic training room for a minimum of one month.
2.   Remedial Guidelines: Second Offense
     A. The student-athletic trainer will be permanently banned from the East Central University Athletic Training Education
        Program.

5.6.8    Two-Sport Student-Athletes
Two-sport student-athletes still must follow the same 3 offense outline as everyone else. If a student-athlete tests positive in their first
sport the penalty will only count against that particular sport. However, the student-athlete’s head coach of the second sport has the
right to test the student-athlete as soon as they begin to practice with that particular sport. If the student-athlete tests positive for the
second sport, even though only first offense for that particular sport, it brings the student-athletes total to two offenses meaning that
they are subject to the disciplinary action of a second offense.

5.6.9    Appeal Procedure
An appeal procedure is available to any student-athlete who produced a positive test. The appeal will be heard by the Drug Testing
Program Director, Director of Athletics, and the student-athlete’s head coach. A second test may be conducted at the student-athlete’s
personal expense within 24 hours of the first positive test result.

5.6.10 Safe Harbor Program
1. Self-Referral
    A student-athlete who has engaged in prohibited drug or alcohol use is encouraged to seek assistance from the East Central
    University Athletic Department by voluntarily disclosing his or her use. A student-athlete eligible for the Safe Harbor Program
    may refer himself or herself to the Safe Harbor Program for voluntary evaluation and counseling. If the student-athlete seeks
    assistance prior to being identified as having violated this policy or prior to being notified that he or she must undergo screening,
    the impermissible use will not be deemed an offense for purposes of determining sanctions under this policy. A student-athlete
    will not be permitted to enter the Safe Harbor Program thirty (30) days prior to NCAA or Conference postseason competition.
2. Treatment Plan
    East Central University Athletic Department will work with the student-athlete to prepare a Safe Harbor treatment plan, which
    may include confidential drug testing. If the student-athlete tests positive for a banned substance upon entering the Safe Harbor
    Program, that positive test will not result in any administrative sanction unless the student-athlete tests positive in a subsequent
    test or the student-athlete fails to comply with the treatment plan. (The team physician may suspend the student-athlete from play
    or practice, if medically indicated.) A student-athlete will be permitted to remain in the Safe Harbor Program for a reasonable
    period of time, not to exceed 30 days, as determined by the treatment plan.
3. Removal from the Safe Harbor Program
    Failing to complete the treatment recommended by the counselor, having a positive test for any banned substance after entering
    the Safe Harbor Program, or having a positive result on a reentry test will be deemed a Second Positive Result under this policy.
4. Safe Harbor Protection
    While in compliance with the Safe Harbor Program treatment plan, the student-athlete will not be included in the list of student-
    athletes eligible for random drug testing by East Central University Athletic Department. Student-athletes in the Safe Harbor
    Program, however, may be selected for drug testing by the NCAA or other organizations.
5. Confidentiality of the Safe Harbor Program
    The Drug Testing Program Director, Director of Athletics, Head Sport Coach and if the student-athlete consents, the student-
    athlete’s parents or guardians will be informed of the student-athlete’s participation in the Safe Harbor Program. The team
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    physician assigned to that sport may also be notified, if medically appropriate. The assistant coach (es) may also be informed at
    the discretion of the head coach. Other university employees may be informed only to the extent necessary for the
    implementation of this policy.

5.6.11 Student-Athlete Advisory Committee (SAAC) Purpose or Function
The Student-Athlete Advisory Committee shall serve in an advisory role to the Athletic Department. The committee will advise and
initiate recommendations to increase preventative, educational, research and collaborative efforts on campus to improve the overall
physical and behavioral health of the student athlete.

5.6.12 Coaches' Role
It is the responsibility of the head coach to ensure that their student-athletes follow through with all responsibilities regarding their
assessment, treatment, or aftercare programs.

5.6.13 Violation of State or Federal Law
Any criminal violation of state or federal laws involving the possession or sale of any drugs or illegal substances by student-athletes
will be dealt with using the procedures outlined in the Student-Athlete Code of Conduct.

5.6.14 Drug Testing Consent Form
A copy of the Department of Athletics Drug Testing Consent form is included in the back of this handbook with all other forms to be
signed by all student-athletes.

5.6.15 Tobacco Ban – NCAA Bylaw 11.1.5
No student-athlete, coach, or game official may use any form of tobacco during practices or games.

5.6.16 Department of Athletics Policy on Tobacco
The East Central University Department of Athletics strongly discourages the use of all tobacco products. Use of tobacco products
while representing the University in any capacity is prohibited.

5.6.17 Department of Athletics Drug and Alcohol Policy
Purchase or use of alcohol or any other drugs by student-athletes during any East Central University sponsored athletic trip or event is
prohibited. This policy also pertains to students who are of legal drinking age, and includes all trips, even those trips for which
student-athletes may have paid part of the expense.
  1. No alcohol is to be served at team meals, team functions or team banquets.
  2. No alcohol or any other drug should be used on any buses or vans transporting ECU student-athletes to and from athletic
      contests and ECU sponsored events.
  3. No alcohol or any other drug may be purchased with money allocated for team travel; this pertains to coaches and staff as well.
  4. The use of alcohol while representing East Central University in any capacity is prohibited.
  5. The use of illegal or non-therapeutic drugs at any time is prohibited.
  6. The use of alcohol at any time during an unofficial or official recruiting visit is prohibited.

The Tobacco, Drug and Alcohol Policy apply to all coaches, Department of Athletics staff members and student-athletes. Team rules
may supplement the above policy.

5.6.18 Policy Changes
The above policies (5.6.1 – 5.6.17) are subject to change at any time without prior notification. Notifications will be made public
through the ECU Athletic Website.




NCAA Banned-Drug Classes 2010-11
The NCAA list of banned-drug classes is subject to change by the NCAA Executive Committee. Contact NCAA education services or
www.ncaa.org/health-safety for the current list. The term “related compounds” comprises substances that are included in the class by
their pharmacological action and/or chemical structure. No substance belonging to the prohibited class may be used, regardless of
whether it is specifically listed as an example.

Many nutritional/dietary supplements contain NCAA banned substances. In addition, the U.S. Food and Drug Administration (FDA)
does not strictly regulate the supplement industry; therefore purity and safety of nutritional dietary supplements cannot be guaranteed.
Impure supplements may lead to a positive NCAA drug test. The use of supplements is at the student-athlete’s own risk. Student-
athletes should contact their institution’s team physician or athletic trainer for further information.

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Bylaw 31.2.3.4     Banned Drugs
The NCAA bans the following classes of drugs:
a. Stimulants
b. Anabolic Agents
c. Alcohol and Beta Blockers (banned for rifle only)
d. Diuretics and Other Masking Agents
e. Street Drugs
f. Peptide Hormones and Analogues
g. Anti-estrogens
h. Beta-2 Agonists

Note: Any substance chemically related to these classes is also banned.
The institution and the student-athlete shall be held accountable for all drugs within the banned drug class regardless of whether they
have been specifically identified.
Drugs and Procedures Subject to Restrictions:
a. Blood Doping.
b. Local Anesthetics (under some conditions).
c. Manipulation of Urine Samples.
d. Beta-2 Agonists permitted only by prescription and inhalation.
e. Caffeine if concentrations in urine exceed 15 micrograms/ml.

NCAA Nutritional/Dietary Supplements Warning:
Before consuming any nutritional/dietary supplement product, review the product and its label with your athletics department
staff!

Dietary supplements are not well regulated and may cause a positive drug test result.
Student-athletes have tested positive and lost their eligibility using dietary supplements.
Many dietary supplements are contaminated with banned drugs not listed on the label.
Any product containing a dietary supplement ingredient is taken at your own risk.

It is your responsibility to check with athletics staff
before using any substance.

Some Examples of NCAA Banned Substances in each class
NOTE: There is no complete list of banned drug examples!!
Check with your athletics department staff to review the label of any product, medication or supplement before you consume it!
Stimulants:
amphetamine (Adderall); caffeine (guarana); cocaine; ephedrine; fenfluramine (Fen); methamphetamine; methylphenidate (Ritalin);
phentermine (Phen); synephrine (bitter orange); etc. exceptions: phenylephrine and pseudoephedrine are not banned.

Anabolic Agents:
boldenone; clenbuterol; DHEA; nandrolone; stanozolol; testosterone; methasterone; androstenedione; norandrostenedione;
methandienone; etiocholanolone; trenbolone; etc.

Alcohol and Beta Blockers (banned for rifle only): alcohol; atenolol; metoprolol; nadolol; pindolol; propranolol; timolol; etc.

Diuretics and Other Masking Agents: bumetanide; chlorothiazide; furosemide; hydrochlorothiazide; probenecid; spironolactone
(canrenone); triameterene; trichlormethiazide; etc.

Street Drugs: heroin; marijuana; tetrahydrocannabinol (THC).

Peptide Hormones and Analogues: human growth hormone (hGH); human chorionic gonadotropin (hCG); erythropoietin (EPO);
etc.

Anti-Estrogens : anastrozole; clomiphene; tamoxifen; formestane; etc.

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Beta-2 Agonists: bambuterol; formoterol; salbutamol; salmeterol; etc.

Any substance that is chemically related to the class of banned drugs, unless otherwise noted, is also banned!
NOTE: Information about ingredients in medications and nutritional/dietary supplements can be obtained by contacting the Resource
Exchange Center, REC, 877-202-0769 or www.drugfreesport.com/rec password ncaa1, ncaa2 or ncaa3.
It is your responsibility to check with your athletics

Bylaw 31.2.3.4.1           Drugs and Procedures Subject to Restrictions.
The use of the following drugs and/or procedures is subject to certain restrictions and may or may not be permissible, depending on
limitations expressed in these guidelines and/or quantities of these substances used:
(Revised: 8/15/89)

(a) Blood Doping. The practice of blood doping (the intravenous injection of whole blood, packed red blood cells or blood
substitutes) is prohibited, and any evidence confirming use will be cause for action consistent with that taken for a positive drug test.
(Revised: 8/15/89, 5/4/92)

(b) Local Anesthetics. The Executive Committee will permit the limited use of local anesthetics under the following conditions:
(1) That procaine, xylocaine, carbocaine or any other local anesthetic may be used, but not cocaine; (Revised: 12/9/91, 5/6/93)
(2) That only local or topical injections can be used (i.e., intravenous injections are not permitted); and
(3) That use is medically justified only when permitting the athlete to continue the competition without potential risk to his or her
health.

(c) Manipulation of Urine Samples. The Executive Committee bans the use of substances and methods that alter the integrity and/or
validity of urine samples provided during NCAA drug testing.
Examples of banned methods are catheterization, urine substitution and/or tampering or modification of renal excretion by the use of
diuretics, probenecid, bromantan or related compounds, and epitestosterone administration. (Revised: 8/15/89, 6/17/92, 7/22/97)

(d) Beta 2 Agonists. The use of beta 2 agonists is permitted by inhalation only. (Adopted: 8/13/93)

(e) Additional Analysis. Drug screening for select nonbanned substances may be conducted for nonpunitive purposes. (Revised:
8/15/89)

5.7      Sports Information Office

5.7.1    Overview
The Sports Information Office is established as the contact between coaches/student-athletes and the media, both print and electronic.
The Sports Information Office prepares news releases, hometown releases (as appropriate) programs and team/individual statistics.
Information is available through traditional means such as athletic media guides, but also through the Tiger athletic website at
www.ecutigersports.com. The Sports Information Office also provides information to service bureaus for sports, photography,
extensive permanent/ historical records, and maintains student-athlete files, both undergraduate and alumni.

5.7.2    Here are helpful hints when dealing with the media:
•     Think before you speak. Silence can be your friend.
•     Like you, the media has a job to do. Please treat them like the professionals they are and they will treat you likewise.
•     Be honest, straightforward and avoid blunt “yes” or “no” answers. Feel free to say “I’d rather not go into that,” or “I don’t feel
      comfortable talking about that.” Sometimes a “no comment” sends up a red flag. There are better ways to say that you don’t
      want to talk about a subject.
•     Try to be upbeat and positive. Project authority. You’re the expert. Always maintain eye contact with the interviewer.
•     Educate reporters about your sport, but don’t lecture them.
•     Praise your teammates, credit your coaches and thank your sponsors, if appropriate.
•     Keep appointments and return telephone calls. If you can’t keep an appointment, don’t schedule it to begin with or call to
      reschedule.
•     After certain games, reporters are on deadline and in a hurry. Please be accommodating and patient in these matters.
•     If a question doesn’t make sense, come up with an answer that does. Save everyone the embarrassment of a bad question and
      give a good answer.
•     Volunteer background information on the sport or yourself that the interviewer doesn’t know, if appropriate.
•     How you behave when you lose may be more important than your actions when you win. Remember to step back and get your
      mind ready prior to an interview.
•     When you recognize a reporter, say “hello”. You don’t have to be best friends, but recognition is a courtesy.
•     Take advantage of your celebrity status. Be involved in the community and meet people who could be valuable contacts for your
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        future career. Remember, you are talking to the fans through the reporters. The fans are the audience; so make the kind of
        comments you want the fans to hear.

5.7.3      Here are the DON’TS when dealing with the media:
  •     Don’t think of the media as adversaries.
  •     Don’t talk too fast.
  •     Don’t be worried about the pauses between questions. People are writing or recording. Please be patient.
  •     Don’t answer a question if you don’t have an answer. Just say, “I don’t know.” Don’t ramble on about it. Offer to find out the
        answer and move on.
  •     Don’t use technical language or sports jargon that the reporter and general public don’t understand. If necessary, give a full
        explanation.
  •     Don’t ever presume to know what someone else thinks. Speak only for yourself.
  •     Don’t look at your feet.
  •     Don’t swear…there are over 350,000 words in the English language.
  •     Don’t play favorites among the media when granting interviews.
  •     Don’t play referee and blame officials.
  •     Don’t go down a road you don’t want to travel. Redirect the tone of an interview.
  •     Don’t start every answer with “Well…” Don’t use “Uhh…” or “You know…” Just answer the question.
  •     Don’t treat the media like your best friend, telling all your dark secrets. Keep a friendly and professional distance.
  •     Don’t go “off the record.” If you don’t want to see it in the newspaper, don’t say it.
  •     Don’t forget that you’re always on. Microphones are extremely sensitive and cameras have zoom lenses.
  •     Don’t try to make serious points through humor. It can often be misinterpreted or translated very badly in print.
  •     Don’t say absolutes that could come back to haunt you. Never say never.

 5.7.4     How to Handle a Tough Situation or Question
 The initial statements can be the most critical. “Rules of thumb” include:

  •     Tell the truth. Once again, don’t say “no comment”. Never speculate. Say instead, “I would rather not talk about it.”
  •     Criticism comes with the job. If you’re honest and candid with a reporter, chances are he or she will be fair with you. If you
        give a thoughtful response, a writer will respect you long after the incident passes.
  •     If you don’t make an effort to cooperate during the tough times, they may not go out of their way to praise you when you deserve
        it.

 5.7.5     Print Media
 With the immediacy of radio and television, print reports must dig deeper to keep their readers interested. Be prepared to spend more
 time on your answers. Try to give them the most in-dept view of your competition by using anecdotes, more detailed accounts of your
 event and more descriptive language. Every student-athlete has a fascinating story outside the competition arena –tell them your
 hobbies, interests and activities.

 The print interview presents the greatest challenge because your spoken word is translated. You can finish up an interview with, “Are
 there any questions I can clear up?” It’s a good way to finish on the right note and clear up any misunderstandings.

 5.7.6     Television
 Television is looking for short, concise answers in the 10-20 second range. Your first impression is critical. A friendly smile and a
 “thank you” are good gestures. Speak up clearly and distinctly when on camera. Get directly to your key points. Maintain an even
 pace in your delivery. Use slight pauses to reinforce important statements. Look attentive and eager to talk.

 Body language is as important as what you say. Maintain eye contact with the person asking the questions instead of looking at the
 monitor. Keep body movement to a minimum. Be patient through technical difficulties with microphones or lighting. The image you
 present will remain on film for your lifetime, to be seen again and again.

 5.7.7     Radio
 Radio is a very relaxed medium because it’s usually in a non-formal setting and the possibility of being misquoted is virtually zero.
 The interview is more like a conversation, and answers can range from 30-second sound bites to hours of live on-air dialogue.

 Answers don’t have to be as short as those for television, and you will not need to pause as in newspaper interviews. Give good solid
 answers and don’t ramble. If the interview is taped for later play, try to keep your answers within 10-20 seconds. Beware of long
 audible pauses – “uhs” that creep into speech because they are accentuated on radio.



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5.8       Department of Athletics - Event Ticket Policy

Section 1: Student-Athletes

Regular Contests (Basketball and Football)
1.        Complimentary Admissions: East Central University may provide four (4) complimentary admissions per home or away
contest to a student-athlete in the sport in which the student-athlete participates (either practices or competes) regardless of whether
the student-athlete competes in the contest. (NCAA bylaw 16.2.1.1)

2.       Pass List only: Student-Athletes will not receive complimentary hard tickets to an event. They must put the name of the
individual on a pass list to be turned in to the ticket manager 1 hour before the scheduled starting time of the event. There are no
additions to the pass list after that time.

      •   If an individual is left off the pass list. He/she may not be added on. With the consent of the event director a ticket may be
          left for the individual at the pass gate.
      •   Student-athletes may not receive payment in exchange for complimentary admission passes.
      •   Student-athletes designated guests may not receive payment in exchange for complimentary admission passes.
      •   East Central University may only sell tickets to student-athletes under arrangements available to the general student body.
      •   Student-athletes may not buy a ticket from the institution then sell it for above face value
      •   Representatives, Staff, Employees, Faculty of East Central University in either an institutional or athletic role may not
          provide Student-Athletes with Complimentary admission to a professional sport contest.

3.       NCAA Championships: ECU may provide each student-athlete who participates in or is a member of a team participating
in an NCAA championship with six complimentary admissions to all contests at the site at which the student or team participates
(16.2.1.1.2)

4.       Tournaments: Complimentary admissions may be provided to members of East Central University teams for all contests in
a tournament in which the team is participating. However the contests must be at the site at which East Central University
participates. (16.2.1.1.3)

5.        Distribution policy: Complimentary tickets shall be distributed only to persons designated by the student/athlete, who have
identified themselves with a picture-identification and signed a receipt for the tickets. (16.2.1.2)

Section 2: Prospects

Unofficial Visit

1.        Complimentary admissions for a prospect: During an unofficial visit, East Central University may provide a maximum of
three (3) complimentary admissions to a home (designated site) athletic event in which East Central University teams compete.
These complimentary admissions are for the exclusive use of the prospect and those persons accompanying the prospect and must be
on an individual-game basis. Providing seating during the conduct of the event (including intermission) for the prospect or the
prospect’s parents (or legal guardians or spouse) in the facility’s press box, special seating box or bench area is specifically prohibited.
(13.7.2.1)

2.        Reserving additional tickets: East Central University may not reserve tickets (in addition to the permissible complimentary
admissions) to be purchased by a prospect (or individuals accompanying the prospect) on an unofficial visit. Tickets may be purchased
only in the same manner as any other member of the general public. (Bylaw 13.7.2.1.4)

3.       Conference Championships: East Central University may provide complimentary admissions to a prospect for a postseason
conference tournament only if East Central University participates in it and it is held at the regular event venue for East Central
University. (13.7.2.3)

4.        NCAA Championships: No complimentary admissions for NCAA championships in any round are allowed. (13.7.2.4).

Official Visit

1.       Complimentary Admissions: East Central University may provide complimentary admissions to a campus athletic event
only to a prospect, and the prospects parents (or legal guardians) or spouse. (13.6.6.2)
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2.       Post Season Contest: East Central University may not provide complimentary tickets to a prospect on an official visit for a
postseason conference championship tournament. (13.6.6.2.3)

3.        Student Host: It is permissible for a student host to use the entertainment allowance to purchase conference, tournament,
NCAA championship or other postseason contest tickets for a prospect on an official visit to the institutions campus, provided the
tickets are purchased in the same manner as any other member of the general public. (Interp. 12/17/1996)

             a.   Student host is permitted to receive a complimentary admission to a campus event, provided the admission is used to
                  accompany a prospect to that event during the prospect’s official visit. (13.6.6.5 c)

4.       NCAA tournament: No complimentary admissions for NCAA championships in any round are allowed. (13.7.2.4)

5.       Procedure: All prospects must sign in at the pass gate with their hosts or representative of the sport sponsoring their official
visit

Section 3: Groups / HS teams

Visits Unrelated to Recruitment
1.       The limitations on providing entertainment to a prospect (unofficial visit) shall not extend to a visit having nothing to do with
the prospect's recruitment by East Central University (i.e. band trip, fraternity weekend, athletic team's attendance at a sporting event
with the high school coach.). East Central University athletic staff may not be involved in any way with the arrangements for the visit
other than providing free admissions to an athletics event on a group basis, rather than personally to the prospect. (13.7.2.5)

2.       Where a group's visit has nothing to do with a prospect's recruitment (as in subheading # 1), the name of a High School /
Junior College sport head coach may be used to reserve an open amount of admissions to athletic contests. No hard tickets may be
issued to such members of a group; however, a Division II member institution may admit such a group through a pass list without
requiring identification of each individual prospect. (8/90 staff interpretation)

Individual Visits by Coaches

1.       Non group involved: the number of tickets to be provided a high school, college prep, or junior college coach or any other
person responsible for directing an activity involving a prospect shall be limited to two free admissions to home games only and those
two tickets must be provided only on an individual game basis (Bylaw 13.8.1).

2.       Complimentary admissions for coaches of prospects: East Central University may provide two (2) complimentary
admissions to a home athletics contest to a high school, college preparatory school, or two-year college coach or any other individual
responsible for teaching or directing an activity in which a prospect is involved. (Bylaw 13.8.1)

3.        Additional Tickets: East Central University will not reserve tickets (in addition to the permissible complimentary
admissions) to be purchased by high school, preparatory school, or two-year college coach or individuals accompanying them to
attend an athletic event. Tickets may be purchased only in the same manner as any other member of the general public. (Bylaw
13.8.1.2)

Section 4: Admission Policies for Non-athletic Game Day Participants
Bands, Performers, Groups
1.      Participants/chaperones will not be admitted through the pass gate without a photo ID or inclusion on a list provided to the
        Tiger Department of Athletics by their organization
        a.       All participants under 12 years of age will be admitted free with an adult chaperone.
        b.       All participants 12 and over will be admitted free but accompanying adults (except for group leaders or chaperones)
                 must purchase a ticket for admission.
        c.       Group advisors / adult leaders will be admitted free. Accompanying family members must buy a ticket
        d.       All participants receiving free admission must enter through the designated pass gate. Attempts to enter at other
                 gates will be accommodated after they purchase a ticket. These tickets will not be refunded.
        e.       No food, drink, or noisemakers may be brought in through the pass gate.
        f.       Rude or unruly behavior will result in the refusal to issue a free pass.

Managers, Interns, Graduate Assistants
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They may receive a maximum of two complimentary admissions on the pass list to any contest with the consent of the head coach of
that sport as a courtesy in recognition of their efforts with the team. These passes may not be used for prospective student-athletes as
defined by the NCAA

5.9       Department of Intercollegiate Athletics Student – Athlete Exit Interview

5.9.1     Purpose of Student-Athlete Exit Interviews
Each year, institutions are required by NCAA regulations to interview student-athletes in all sports who will no longer be participants
in the Tiger athletics program. The purpose of the interview is to find out how student-athletes perceive their experience at the
institution. The information obtained from the exit interviews will be used to help determine the strengths and weaknesses of the
Tiger programs and to help decide where changes and/or improvements should be made.

5.9.2     Identification of Student-Athletes for Exit Interviews
          Student-Athletes Who Have Exhausted Their Eligibility
      •   The names of those student-athletes who will exhaust their eligibility during the current academic year will be compiled by
          the Assistant AD for Compliance/Academics. He will arrange an exit interview at the end of each sport season for all of the
          student-athletes in each sport who have exhausted their eligibility.

          Student-Athletes Departing a Sport Prior to Exhausting Eligibility
      •   Upon being notified that a student-athlete has left a team via the head coach, Assistant AD for Compliance/Academics will
          arrange for that individual to complete an exit interview. If a student-athlete wishes to explore the possibility of transferring
          to another institution they will be asked to complete an exit interview before a release to speak with another institution or a
          transfer waiver is granted.

5.9.3     Student-Athlete Exit Interview Procedure
All student-athletes completing their eligibility, transferring or leaving the team for other reasons will be requested to complete the
written exit interview questionnaire, either by hard copy or on the web at ecutigersports.com in the Compliance Section. All student-
athletes completing this form may also request an in-person exit interview.

Some of the student-athletes completing the written exit interview will be requested to complete an in-person interview. These
individuals will be selected by the Director of Athletics from a list provided by the Assistant AD for Compliance/Academics. In-
person exit interviews will be conducted by the Director of Athletics (or designee) along with one of the following: Assistant AD for
Compliance/Academics, the Senior Woman Administrator or by another member of the Department of Athletics Senior Staff.

Student-athletes will be strongly encouraged to participate in this process, however, exit interviews are considered voluntary.

The responses to all the exit interviews, both written and in-person, will be compiled and analyzed by the senior Department of
Athletics staff members, including the Senior Woman Administrator, Faculty Athletics Representative, Director of Athletics, and
Assistant AD for Compliance/Academics and these same results will be presented annually to the Athletics Committee by April 30th
encompassing the past spring, summer, and fall semesters. All information gathered in this process will be validated prior to
dissemination. Based on validated information and recommendations made by the interviewees senior staff and the Athletics
Committee will then recommend any changes that they feel should be implemented to the President of East Central University.


                                        6.0 NCAA ELIGIBILITY RULES
6.1       Eligibility to Practice, Receive Athletics Aid and Compete
While you are a student-athlete at East Central University, you are obligated to abide by NCAA, Conference, and University rules. The
Athletics Compliance Office is ready to assist you with these issues. The Assistant AD for Compliance/Academics will conduct an annual rules
education session with each team and periodic updates as needed during the course of the academic year. Student-athletes are encouraged to
ask questions and utilize the resources available in the Compliance Office.

6.1.1     Initial Eligibility NCAA Bylaws 14.3.1 & 14.3.1.1
A student-athlete who enrolls as an entering freshman with no previous full-time attendance must meet Freshman Academic
Requirements outlined in NCAA Bylaw 14.3.1. Certification of initial eligibility is done through the NCAA Eligibility Center.
Student-athletes that have not been certified by the NCAA Eligibility Center are not eligible to practice, compete or receive an athletic
scholarship in their initial year of enrollment. Individuals that require certification through the NCAA Eligibility Center include the
following:

          a. The student-athlete has attended the two-year college as a full-time student for at least one full-time semester or one full-
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         time quarter (excluding summer sessions); (Adopted: 1/8/07 effective 8/1/07, Revised: 2/23/07)
         b. The student-athlete has satisfactorily completed an average of at least 12-semester or 12-quarter hours of transferable
         credit acceptable toward any baccalaureate degree program at the certifying institution for each full-time academic term of
         attendance at the two-year college; and (Adopted: 1/8/07 effective 8/1/07, Revised: 2/23/07)
         c. The student-athlete has presented a cumulative minimum grade-point average of 2.000 (see Bylaw 14.5.4.3.3.2). (Adopted:
         1/8/07 effective 8/1/07, Revised: 2/23/07)

6.1.2    Practice Prior to NCAA Certification
Student-athletes that have not received final certification of initial eligibility may be cleared to practice but not compete on a
temporary basis if they have completed all of the following items:
    • Registered in the NCAA Eligibility Center
    • Requested that high-school transcripts and test scores be sent to the NCAA
    • Attended the annual eligibility meeting and completed all East Central University athletics forms
    • Been cleared by the Athletic Training Center (physical, insurance etc.)
Student-Athletes - May be temporarily cleared to practice for a maximum of 45 Days

6.1.3    Summary of Division II Progress-Toward-Degree Requirements
Year of Initial Collegiate Enrollment is on or after August 1, 2005

 Entering 2nd Year of            Entering 3rd Year of           Entering 4th Year of          Entering 5th Year of
 Collegiate Enrollment           Collegiate Enrollment          Collegiate Enrollment         Collegiate Enrollment
 Six credits per term            Six credits per term           Six credits per term          Six credits per term
 if enrolled full time           if enrolled full time          if enrolled full time         if enrolled full time
 previous term.                  the previous term.             the previous term.            the previous term.
 24-semester/36-quarter          24-semester/36-quarter         24-semester/36-quarter        24-semester/36-quarter
 hours or 12 credits             hours or 12 credits            hours or 12 credits           hours or 12 credits
 per term (12/24).               per term (12/24).              per term (12/24).             per term (12/24).
 18/27 credits earned            18/27 credits earned           18/27 credits earned          18/27 credits earned
 during regular academic         during regular academic        during regular academic       during regular academic
 year (75/25).                   year (75/25).                  year (75/25).                 year (75/25).
 After earning 24-               Designation of                 After earning 72-             After earning 96-
 semester or 36-quarter          degree program.                semester or 108-quarter       semester or 144-quarter
 hours, 1.800 grade-point                                       hours, 2.000 grade-point      hours, 2.000 grade-point
 average required.                                              average required.             average required.
                                After earning 48-
                                semester or 72-quarter
                                hours, 1.900 grade-point
                                average required.
[Note: This is intended as a summary only. Please refer to Bylaw 14.4 for more detailed information.]




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6.1.4 Continuing Eligibility for Student-Athletes that Initially Enroll On a Full-Time Basis On or After
August 1, 2003 - NCAA Bylaws 14.4.2 &14.4.3

6.1.4.1            Transfers
For transfer students-athletes that initially enrolled on or after August 1, 2003, a midyear transfer is subject to the new continuing
eligibility requirements found above, the student-athlete and is able to use “all transferable hours earned at the previous institution for
degree credit by East Central University” to satisfy the requirements (Official 4/23/2003).

A transfer student-athlete (foreign or domestic) who initially enrolls as a full-time student in any collegiate institution’s regular
academic semester on or after August 1, 2003, is subject to the new continuing eligibility requirements.

6.1.4.2            Summer Credit Hours
Summer credit hours may be used to satisfy the 24-credit-hour requirement when certifying a student-athlete entering his or her first or
second year of collegiate enrollment. Only 25% of hours earned at ECU can be used toward eligibility for the following year.

6.1.4.3            Remedial, Tutorial or Noncredit Courses
A student-athlete may use remedial, tutorial or noncredit courses earned during his or her first year of collegiate enrollment and when
certifying a student-athlete entering their first year of collegiate enrollment. Those courses may be used to meet the 24-semester hour
requirement, but may not exceed six semester hours.

6.1.4.4            Six Credit Hours
All student-athletes, including those currently enrolled must successfully complete at least six (6) semester hours in the previous
semester of full-time enrollment to be eligible to participate in the next semester.

6.1.4.5            Postseason and Between Semesters.
Only applies to a student-athlete in his or her last season of eligibility. A student-athlete in his or her last season of eligibility, must
successfully complete at least six credit hours in a regular semester (exclusive of intersession or summer credits) to be eligible for
competition that takes place subsequent to that semester and after the certification date.

6.1.4.6            Walk-Ons
Generally, a student-athlete is considered to be a walk-on if they are not receiving a scholarship. The true walk-on is not recruited and
does not receive a scholarship. East Central University encourages students to walk-on or try out for most teams but holds them to the
same standards as any other student-athlete. The only thing that is different is that East Central University will not expend funding for
student-athletes who choose to walk-on or try out until they “make the team” and are certified to practice and compete. Walk-ons
must demonstrate to the Athletic Training Staff that they have had a physical and have been cleared to participate in intercollegiate
athletics by their physician. They must also demonstrate that they have health insurance that will cover them if injured while
participating in intercollegiate sports. Other than these few differences a walk-on must complete all of the same requirements to
practice or compete as any other student-athlete.

6.1.4.7       Foreign Student-Athletes
Foreign student-athletes are generally subject to the same eligibility requirements as American students. If a prospective foreign
student-athlete has not taken the SAT/ACT, that student will be considered a non-qualifier or partial qualifier unless he or she is a
transfer student. http://www.ecok.edu/SiteContent/1/documents/international/Intl%20Student%20Application%20Packet%202009.pdf
New international athletes need to go by the International student office and see Jerry Studebacker and make application for their
Sevis registration. In part, these forms may need to have the signature of athletic department or financial aid personnel “confirming
their financial resources.”

6.2            Additional NCAA Eligibility Rules

6.2.1          NCAA Bylaw 14.01.2 Academic Status
To be eligible to represent an institution in intercollegiate athletics competition a student-athlete shall be in good academic standing
and maintain progress toward a baccalaureate or equivalent degree. A waiver of the minimum full-time enrollment requirement may
be granted for a student enrolled in the final term of the baccalaureate program. Also a student may represent the institution while
enrolled as a graduate or professional student or while enrolled and seeking a second baccalaureate degree at the same institution.

6.2.2         Requirement for Practice - NCAA Bylaw 14.1.8.1
              and
6.2.3         Requirement for Competition - NCAA Bylaw 14.1.8.2
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In order to be eligible for practice or competition a student-athlete must be registered in a full-time program of studies leading towards
a baccalaureate (or equivalent degree), masters or professional program.

      •   Full time status is 12 units.

      •   A student-athlete that drops below 12 units is no longer eligible to practice or compete until they achieve full-time status. If a
          student-athlete competes while in less than 12 units he/she is immediately ineligible and may only be reinstated through
          NCAA Enforcement. The University will be subject to fines and contest forfeitures. East Central University checks student-
          athlete enrollment status on-line on a regular basis however it is the responsibility of the student-athlete to inform the coach
          and the Assistant AD for Compliance/Academics immediately if at any time their enrollment drops below full-time.

6.2.4     Ten Semester Rule - NCAA Bylaw 14.2
A student-athlete shall not engage in more than four seasons of intercollegiate competition in any one sport (see Bylaws 14.02.6 and
14.2.2). An institution shall not permit a student-athlete to represent it in intercollegiate competition unless the individual completes
all of his or her seasons of participation in all sports within the time periods specified in bylaw 14.2.

A season is used if the student-athlete participates regardless of the length of time that they participate (1 at-bat, 1 race, 1 second of 1
game). There are some waivers (e.g., hardship waiver) to this rule that may be applied for through the NCAA. Questions should be
referred to the Assistant AD for Compliance/Academics.

6.2.5     Ten-Semester/15-Quarter Rule - NCAA Bylaw 14.2.2
A student-athlete shall complete his or her seasons of participation during the first 10 semesters or 15 quarters in which the student is
enrolled in a collegiate institution in at least a minimum full-time program of studies, as determined by the regulations of that
institution. For an institution that conducts registration other than on a traditional semester or quarter basis, the Academic
Requirements Committee shall determine an equivalent enrollment period.

6.2.6     Team Roster Additions or Deletions

6.2.6.1 Multi-Sport Participants
No scholarship athlete, or athlete who has given up a scholarship, will be permitted to leave one sport and participate in another sport
without the written consent of the coach previously responsible for the athlete’s scholarship. This written consent must be on file in
the compliance office before the athlete is allowed to participate. This applies to athletes who are switching from one sport to another
or who are adding a second sport.

All student-athletes who have exhausted their eligibility or who are disassociating from a sport for any reason will be directed by the
head coach to arrange and undergo an exit interview at the time of separation.

6.3       Annual Paperwork Required for All Student-Athletes Prior to the First Practice

6.3.1     Annual Rules Meeting – Mandatory
At the beginning of the academic year meetings will be scheduled for all new and returning student-athletes that intend to try out,
practice or compete on an East Central University team during the year. Attendance at this meeting and completion of all forms is
mandatory and must be completed prior to the student-athlete being permitted to try-out, practice or compete with the team. The
Assistant AD for Compliance/Academics will conduct the meetings and other Department of Athletics and University staff will make
presentations as appropriate.
Student-Athletes must complete the following forms used to gather information and determine eligibility

6.3.2     Returning Student-Athlete Information Form:
      •   Student-Athlete Historical Report                                            •   Financial Aid
      •   Housing Information                                                          •   Amateurism
      •   Parent/Guardian Information                                                  •   Participation History
      •   Insurance

Or the:

6.3.3     New Student-Athlete Information Form:
      •   Student-Athlete Historical Report                                            •   Previous College Information
      •   Parent/Guardian Information                                                      Participation
      •   High School/Prep School Information                                          •   National Letter of Intent
      •   Recruitment Status                                                           •   Financial Aid
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      •   Eligibility Information                                                  •      Insurance
      •   Amateurism                                                               •      Financial Aid

And

6.3.4     Review the Summary of NCAA Regulations
And sign the:

      •   NCAA Student-Athlete Statement (Bylaw 14.1.3)
      •   NCAA Student-Athlete Affirmation of Eligibility
      •   HIPAA Authorization/Buckley Amendment Consent Form (Bylaw 14.1.5)
      •   NCAA Drug Testing Consent Form (Bylaw 14.11)
      •   Student-Athlete Information Sheet

6.3.5     Review the Student-Athlete Handbook
And sign the:

      •   East Central University Student-Athlete Handbook Form

      ☺ Student-athletes that intend to participate in more than one sport shall complete separate eligibility paperwork for each
          sport.

                                        7.0      OTHER NCAA RULES
7.1       Gambling

7.1.1     Overview
In recent years, there have been increased occurrences of illegal gambling activities in NCAA schools. In an effort to limit the
problems associated with student-athletes becoming involved with illegal gambling and the NCAA sanctions that are imposed
when illegal activities are discovered, the NCAA has instituted additional regulations with regard to gambling. We are listing
here the NCAA regulations about the involvement in gambling activities, with what you may and may not do as a student-
athlete. If you have any questions about the information listed here, or about gambling activities, please contact the Assistant
AD for Compliance/Academics.

7.1.2     Gambling Activities – NCAA Bylaw 10.3
Staff members of a member conference, staff members of the Department of Athletics of a member institution and student-
athletes shall not knowingly:

      •   Provide information to individuals involved in organized gambling activities concerning intercollegiate athletics
          competition;
      •   Solicit a bet on any intercollegiate team;
      •   Accept a bet on any team representing the institution;
      •   Participate in any gambling activity that involves intercollegiate or professional athletics through a bookmaker, a
          parlay card or any other method employed by organized gambling.

East Central University expects students and student organizations to abide by federal and state laws prohibiting illegal
gambling. Such prohibited activity includes, but is not limited to:
    A. Tournaments where participants pay an entry fee and the entry fees then form a “pot” which the winners split.
    B. Tournaments where no entry fee is charged but prizes are awarded based on accumulated chips.

Under Oklahoma’s anti-gambling laws any person “who shall bet or play at any games whatsoever, for money, property,
checks, credits or other representatives of value with cards, “ is guilty of a misdemeanor. 21 O.S. §942.
The East Central University Code of Student Conduct list’s gambling as a disciplinary offense (I. M.) “Participation in any
gambling-related activities on campus or on University-controlled property that have not been approved and/or administered in
accordance with the laws and regulations of the State of Oklahoma.”
Students and student organizations found in violation of the above will be sanctioned under the East Central University Code
of Student Conduct. I. M. (gambling.) I. Q. (general rules and regulations) and I. S. (violation of state or federal laws.)




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7.2       Amateurism

7.2.1     The Principal of Amateurism - NCAA Bylaw 2.9
Student-athletes shall be amateurs in an intercollegiate sport, and their participation should be motivated primarily by
education and by the physical, mental and social benefits to be derived. Student participation in intercollegiate athletics is an
avocation, and student-athletes should be protected from exploitation by professional and commercial enterprises.

As you may know the NCAA has strict rules regarding amateurism. You will lose your eligibility if you:

      •   Use your athletics skill (directly or indirectly) for pay in any form in that sport.
      •   Accept a promise of pay (even if the pay will be after you graduate or finish your eligibility
      •   Sign a contract or commitment to play professional sports
      •   Receive (directly or indirectly) a salary, reimbursement of expenses or any other form of financial assistance from a
          professional sports organization.
      •   Compete on any professional athletics team even if no pay or remuneration for expenses is received (except for tennis,
          golf, beach volleyball, or synchronized diving teams)
      •   Enter in to a professional draft or any agreement (written, oral, handshake or other) with an agent.

If you are offered expenses (beyond actual competition expenses), a stipend, or prize money from a club team, national team or
any outside organization, please go see the Assistant AD for Compliance/Academics. It may be permissible but it is better to
be safe than sorry.

7.2.2     Sports Agents
NCAA Bylaw 12.3 specifically prohibits eligible student-athletes from entering into written or oral agreements with agents for
the purpose of marketing athletics ability or reputation in any sport. The penalty is immediate ineligibility and, if not reported,
possible forfeiture of athletic contests in which the involved student-athlete participated.

While most sports agents are principled and well meaning, the potential for and record of abuse (both deliberate and
inadvertent) in this area make it one of the most important to monitor and control. Administrators and coaches should
regularly remind all student-athletes of this regulation, especially those who potentially may be targeted by agents. They
should encourage the student-athlete to report any contact from an individual who represents him/herself as an agent, athletic
talent scout or someone who attempts to arrange a meeting with the same. This could be a certified sports agent, a local
business, family friend, lawyer, or a loyal East Central University supporter. There have been reports of opposing coaches
trying to arrange agent contacts for players on rival teams.

Communication in this area is of the utmost importance. If a student-athlete wishes to explore his/her options in a sports-
related career, he/she should set up a meeting with the Director of Athletics to discuss the matter. Such meetings may also be
arranged for groups or whole teams.

Contacts with agents must be monitored closely for the sake of the student-athlete and the program. No student-athlete should
enter into extended conversation or contact with a person representing him or herself as an agent or runner for an agent until
reporting the name of the individual to the Assistant AD for Compliance/Academics (not the coach) and receiving clearance to
converse with that person.

The extent of the initial contact with an agent should be to request a business card and a list of other athletes that the agent
represents. The student-athlete should ask the agent if he/she has been in contact with the Assistant AD for
Compliance/Academics (NOT THE COACH). Regardless of the answer, the student-athlete should tell the individual, “I have
to report this contact to my AD. I appreciate your interest and will get back in touch with you.” Under no circumstances
should the student-athlete sign anything or accept anything else from the agent (even a meal, a soda, etc.). The contact should
be immediately reported to the Assistant AD for Compliance/Academics (at home, if at night or on a weekend).

7.3       Endorsing a Commercial Product or Service




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7.3.1     Modeling – NCAA Bylaw 12.5.1.3
If an individual accepts remuneration for or permits the use of his or her name or picture to advertise or promote the sale or use
of a commercial product or service prior to enrollment in a member institution, continued remuneration for the use of the
individual’s name or picture after enrollment is permitted without jeopardizing his or her eligibility to participate in
intercollegiate athletics only if all of the following conditions apply:

      •   The individual’s involvement in this type of activity was initiated prior to his or her enrollment in a member
          institution.
      •   The individual became involved in such activities for reasons independent of athletics ability;
      •   No reference is made in these activities to the individuals name or involvement in intercollegiate athletics;
      •   The individual does not endorse the commercial product; and
      •   The individual’s remuneration under such circumstances is at a rate commensurate with the individual’s skills and
          experience as a model or performer and is not based in any way upon the individual’s athletics ability or reputation.


7.4       Student-Athlete Employment

7.4.1     Fees for Lessons
A student-athlete may receive compensation for teaching or coaching sport skills or techniques in their sport on a fee-for-lesson
basis if the following occurs:

          •   Institutional facilities are not used.
          •   Playing lessons are not permitted.

The institution obtains and keeps on file documentation of the recipient of the lessons provided during any time of the year.
The compensation is paid by the lesson recipient and not another individual or entity.

7.4.2     Sports Camp Employment
Both East Central University and NCAA rules permit employment in summer camps, including specialized sport camps with
certain limits. A student-athlete may be employed by his or her institution, by another institution, or by a private organization
to work in a camp or a clinic as a counselor.

7.4.2.1 General Rules for Employment at Sports Camps
The student-athlete must perform duties that are of general supervisory character and any coaching or officiating assignments
shall represent not more than one-half of the student-athlete’s work time.
     • Compensation shall be commensurate with the going rate for camp or clinic counselors, and the student-athlete shall
          not be paid based upon his/her reputation, fame, or skill level.
     • A student-athlete with remaining eligibility is not permitted to conduct his/her own camp or clinic.
     • Paperwork must be completed with the Compliance Office as it pertains to camps and clinics.

*In some sports, there are limits to the number of team members who may be employed at a single sports camp.

7.5       Rules Regarding Benefits to Student-Athletes

7.5.1     Overview
One of the key NCAA “concepts” that every coach and student-athlete must understand is that regarding Extra Benefits. This
concept is at the heart of all the rules in the more than 480 pages in the NCAA Manual. Student-athletes are expected to be
students first and athletes second and the University may only provide benefits that allow them to get an education and
compete in their sport. If something is not specifically permitted in the legislation it should be assumed that it is not
permissible to provide or receive.

7.5.2     Extra Benefits – NCAA Bylaw - 16.02.3
An extra benefit is any special arrangement by an institutional employee or representative of the institution’s athletics interests
to provide a student-athlete or the student’s athlete’s relative or friend a benefit not expressly authorized by NCAA legislation.
Receipt of a benefit by student-athletes or their relatives or friends is not a violation of NCAA legislation if it is demonstrated




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that the same benefit is generally available to the institution’s students or their relatives or friends or to a particular segment of
the student body (e.g., foreign student, minority student) determined on a basis unrelated to athletics ability.

The University is permitted to provide student-athletes with what they need to go to school which
may include:
    •    An athletics scholarship providing tuition, fees, room and board;
    •    Tutoring;
    •    Academic Advising and other Academic Support;
    •    Complimentary Admissions to East Central University Contests (4 for your games, 1 for others);
    •    Awards related to your participation on the team.

The University is also permitted to provide student-athletes with what they need to practice and
compete on the University’s varsity team which may include:
    •    Use of Uniforms;
    •    Use of Sports Equipment;
    •    Medical Care and Insurance for Sports Injuries;
    •    Coaching;
    •    Travel Expenses to Away Contests (airfare, hotel, meals)

Just about anything that is not specifically legislated as permissible is not permissible and provision of such or receipt of such
is an NCAA violation. If you receive an impermissible benefit you are immediately ineligible to practice or compete. Some
items may be permitted but must be approved in advance by the Compliance Office.

7.5.3    Miscellaneous Benefits – NCAA Bylaw 16.11.1.12
An institution may provide or arrange for the following benefits for a student-athlete:
    • The use of a return ticket at any time after conclusion of a foreign tour;
    • Participation in receptions and festivities associated with championships, conference tournaments or all-star events
         hosted by and conducted on the institution’s campus;
    • Occasional meals to team members provided by the relatives or legal guardians of a student-athlete at any location
         (e.g., tailgating);
    • Telephone calls in emergency situations;
    • Reasonable tokens of support and transportation in the event of serious injury, serious illness, or death of a relative or
         legal guardian and transportation to attend the funeral of any relative or legal guardian;
    • Fundraisers for student-athletes (or their family members) under the following conditions:
    • Extreme circumstances should be extraordinary in the result of events beyond the control of the student-athlete;
    • The proceeds must be designated for a specific purpose;
    • The proceeds may not be given directly to the beneficiaries, but must be dispersed through or paid directly to another
         entity, with receipt kept on file by the institution; and
    • The excess proceeds must be given to a not-for-profit organization with the receipt kept on file by the institution.
    • The payment of admission costs or a meal for any student-athlete being honored at a non-athletics ceremony.
    • Apparel to be used for events at which the student-athlete is representing the institution (e.g., community
         engagement activities, community service activities).

7.5.4    Occasional Meals - NCAA Bylaw 16.11.1.4
A student-athlete or the entire team may receive an occasional meal in the locale of the institution (e.g. staff members home)
on infrequent and special occasions from an institutional staff member. An institutional staff member may provide reasonable
local transportation to student-athletes to attend such meals. A student-athlete may receive an occasional family home meal
from a representative of athletics interests on infrequent and special occasions under the following conditions.
     • The meal must be provided in an individual’s home (as opposed to a restaurant) and may be catered; and
     • A representative of the institution’s athletics interests may provide reasonable local transportation to student-athletes
          to attend the meal function only if the meal function is at the home of that representative.

All such meals must be approved in advance by the Assistant AD for Compliance/Academics.




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 7.5.5     Other Prohibited Benefits - NCAA Bylaw - 16.11.2.3
 An institutional employee or representative of the institution's athletics interests may not provide a student-athlete with extra
 benefits or services, including, but not limited to:
     a. A loan of money;
     b. A guarantee of bond;
     c. An automobile or the use of an automobile;
     d. Transportation (e.g., a ride home with a coach), except as permitted in 16.10.1-(e), even if the student-athlete
          reimburses the institution or the staff member for the appropriate amount of the gas or expense; or
     e. Signing or cosigning a note with an outside agency to arrange a loan.



                             8.0   PLAYING AND PRACTICE SEASONS
 8.1       Countable Athletically Related Activities - NCAA Bylaw 17.02.1
 Countable athletically related activities include any required activity with an athletics purpose, involving student-athletes and at
 the direction of, or supervised by, any member or members of an institution’s coaching staff (including strength and
 conditioning coaches) and must be counted within the weekly and daily limitations under Bylaws 17.1.5.1 and 17.1.5.2.
 Administrative activities (e.g., academic meetings, compliance meetings) shall not be considered as countable athletically
 related activities. (Adopted: 1/10/91 effective 8/1/91, Revised: 1/14/02 effective 8/1/02, 1/10/05)

 8.2       Outside Competition
 Student-athletes are not permitted to engage in any outside competition or any non-collegiate, amateur competition during the
 academic year, while a member of an intercollegiate team, except during published vacation periods in sports other than
 basketball.

 8.3       Summary of NCAA Playing Season Rules
 Details and exceptions for each sport are found in NCAA Bylaw 17.

                    Minimum         Days in the Playing              Hours in          Hours out of     Maximum Contests
    Sport          Participants           Season                      Season              Season            or Dates
                                                                  1 day off/week      2 day off/week
     Baseball           NA          1st preseason practice date   4/day & 20/week      8/week & 2/day       50 Contests
                                     to end of regular season
 M/W Basketball         NA          1st preseason practice date   4/day & 20/week      8/week & 2/day       26 Contests
                                     to end of regular season
    M/W Cross            5          1st preseason practice date   4/day & 20/week      8/week & 2/day         7 Dates
     Country                         to end of regular season
    M/W Golf             5          1st preseason practice date   4/day & 20/week      8/week & 2/day         21 Dates
                                     to end of regular season
   M/W Tennis            5          1st preseason practice date   4/day & 20/week      8/week & 2/day        25 Overall
                                     to end of regular season                                              7 Tournaments
Women’s Softball        NA          1st preseason practice date   4/day & 20/week      8/week & 2/day        56 Contests
                                     to end of regular season
Women’s Soccer                      1st preseason practice date   4/day & 20/week      8/week & 2/day        18 contests
                                     to end of regular season
   Women’s              NA                   132 days             4/day & 20/week      8/week & 2/day     26 Championship
   Volleyball                                                                                                 Segment
                                                                                                          4 Spring Segment
    Football            NA          1st preseason practice date   4/day & 20/week      8/week & 2/day         11 dates
                                     to end of regular season




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                                                  9.0      RECRUITING
9.1       Student-Athlete’s Roles in Recruiting

9.1.1     Overview
You love your school and you want to do everything you can to help your team get better. Student-athletes are an important
part of the recruiting team, perhaps the most important. Your coach may ask you to help with the recruiting process or serve as
a host when a recruit comes to campus. It is very important that you know the NCAA rules and do not inadvertently violate a
rule that may put ECU and your team in jeopardy. Below is a short summary of these rules. If you are going to serve as a host
your coach will cover the rules in greater detail with you.

The NCAA refers to an athlete who has entered the ninth grade as a prospective student-athlete or a “prospect”.

9.1.2     Enrolled Student-Athletes Participating in the Recruiting Process
      •   May serve as a host on a prospect’s official visit;
      •   May write prospects after July 1 following the completion of the prospect’s junior year in high school. E-mail, instant
          messaging/chat room communications are the same as letters under this rule.
      •   May receive phone calls from prospects if the call is at the prospect’s expense. May not otherwise call prospects;
      •   May not recruit off-campus;
      •   May not telephone a prospect at their own expense or the institution’s expense. However, a prospect may telephone a
          student-athlete or institutional staff member at the prospect’s own expense.

9.2       Official Visits

9.2.1     Summary of Rules Regarding Official Visits
      •   An official visit is one that is financed in whole or in part by ECU. Only high school seniors, high school graduates, junior
          college or four-year students may make an official visit. Prospects are permitted to take five official visits.
      •   A student-host may accompany the prospect. The host must be a student-athlete and must be a qualifier in their first
          year at East Central University. Hosts may also be students designated in a manner consistent with East Central
          University policy for providing campus visits or tours to prospective students.
      •   Boosters may have no contact with or interact with prospects at any time during an official or unofficial visit (or any
          other time for that matter).

9.2.2     Transportation
East Central University is permitted to pay transportation costs for prospects on official visits. If the prospect does not depart
immediately after the 48-hour visit they must pay their own way home.
    • If the prospect drives parking may be arranged for them.

9.2.3     Lodging - NCAA Bylaw 13.6.7, 16.6
Prospects and their parents or spouse may be provided with lodging within 30 miles of the East Central University campus.
The lodging must be at an equivalent level to what East Central University students would use. Dorms are permissible if
available and any hotel that teams would stay in would meet this criteria.

9.2.4     Meals – NCAA Bylaw 13.6.6.7
During an official visit, the prospect, his/her parents or legal guardians and his/her spouse are the only individuals permitted to
have their meals provided. If you plan to take the prospect and their parents to a restaurant for a meal, only East Central
University coaches and their spouses may attend the meal, along with the student host. It is not permissible for coaches to
allow the prospect’s other family members, such as a brother or sister to attend the meal off-campus with a prospect, nor is it
permissible to allow the coaches family members to attend. Other individuals may attend the meal (volunteer coaches, student-
athletes that are not serving as host) however they must pay for their own meal. In these cases it is advised that these
individuals request separate checks. If you are not the host and you receive a meal in these circumstances you will be
ineligible to compete unless the NCAA restores your eligibility.




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9.2.5    Entertainment - NCAA Bylaw 13.6.6.5
The host may receive up to $30 per day to use for entertainment purposes. The prospect, parents or spouse and host combined
may receive no more than the equivalent of $30 worth of entertainment per day. Complimentary admissions to East Central
University Athletics events do not count in these limits. The host must read and sign the Student-Host Form prior to serving as
host or receiving host funds. The host must return any unused funds at the end of the visit and must account for all
expenditures. It is not permissible for student-hosts or members of the coaching staff to use their own money to supplement
the $30 per day provided for entertainment.

During the official visit, entertainment of the prospect, the parents or spouse must occur within a 30-mile radius of the East
Central University campus and it may not be excessive in nature.

9.2.5.1 Normal Retail Cost – NCAA Bylaw 13.6.6.8
If a boat, snowmobile, recreational vehicle or similar recreational equipment (including those provided by an institutional staff
member or a representative of the institution's athletics interests) is used to entertain a prospect or the prospect's parents, legal
guardian(s) and spouse, the normal retail cost of the use of such equipment shall be assessed against the $30-per-day
entertainment figure; further, if such normal retail cost exceeds the $30-per-day entertainment allowance, such entertainment
may not be provided.

Entertainment that is provided free of charge or on a trade-out basis must be counted towards the $30 limit even if no funds are
expended.

9.2.6    Complimentary Admissions
Complimentary admission to Tiger games may only be provided on an official paid visit under the following stipulations:

    •    Complimentary admissions are made available only to the prospect and his or her parents/legal guardian/spouse. The
         head coach must request these admissions in writing. Hard Tickets are not permitted. Admission is through the pass
         gate and identification must be shown.
    •    It is not permissible to provide special seating so prospects must sit in the regular seating section (not on the bench,
         sideline or in the press box.
    •    Admissions must be requested in writing upon approval of the visit.
    •    Hard Tickets are not permitted. Admission is through the pass gate and identification must be shown.
    •    Additional seats adjacent to the complimentary seats for friends and/or relatives may be reserved by Tiger Athletics
         but must be purchased at face value by the friends/relatives.
    •    All seats are for the general seating area (no special seating allowed e.g. bench, sideline or press box).

9.2.7    Tryouts/Training
It is permissible for a prospect to work out during a visit; however, they should not be accompanied or observed by coaches,
managers, student-athletes or other individuals that may report back to the coach regarding the abilities that the prospect
displayed. This would constitute a tryout as prohibited in NCAA Bylaw 13.11.

9.2.8    Legal and Ethical Issues
A prospect is prohibited from any establishment or organized activity that promotes nudity, any form of sexual entertainment
or gambling. No activities may violate federal, state, local laws or East Central University regulations.

9.2.9    Alcohol and Drugs
Coaches, student hosts, other student-athletes accompanying the prospect or prospects, regardless of the age of the individual
are not permitted to consume alcoholic beverages at any time during the course of an official visit while in the presence of the
prospect or prospects. It is recommended that prospects are not taken to parties, clubs or bars where alcoholic beverages are
served. Prospects and their student-hosts are never to be in the presence of any persons using illegal substances and the
student-host should make every effort to avoid such situations altogether.




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9.2.10        Curfew
The head coach will establish a time for curfew, and it is important that the prospect must be returned to their room at the
conclusion of each day’s activities. You must report to the coach what time the prospect was returned to his/her room.



9.2.11        Tangible Items
         •    Cash or souvenirs of any sort must never be given to a prospect.
         •    Prospects may not be provided with any “souvenirs” from their visit. Recruiting Materials outlined in NCAA
              Bylaw 13.4 are the only tangible items that may be provided to prospects. Any decorations should not be
              excessive or personalized and should not alert the public about the prospect.
         •    East Central University may not arrange for miscellaneous personalized recruiting aids (e.g. personalized jerseys,
              scoreboard presentations, banners, signs) or simulations of any game day activities.
         •    While on an official visit, a prospect may have their photograph taken by East Central University personnel (or by
              photographers directed by East Central University personnel) for East Central University’s use after the prospect
              has signed the NLI. We may not take their photograph and provide it to them for a nominal fee or free of charge.
              Of course if the recruit brings his/her own camera they may take unlimited pictures.

9.3           Four-Year College Prospects - NCAA Bylaw 13.1.1.2
An athletics staff member or other representative of the intuition’s athletics interests shall not make contact with the student-
athlete of another NCAA or NAIA four-year collegiate institution, directly or indirectly, without first obtaining the written
permission of the first institution’s Athletics Director (or designee), regardless of who makes the initial contact. If permission
is not granted, the second institution shall not encourage the transfer and the institution shall not provide financial assistance to
the student-athlete until the student-athlete has attended the second institution for one academic year.

If any member of the East Central University staff or a student-athlete is contacted by a student at an NCAA or NAIA member
institution they should refer the individual back to the Compliance Office at their institution for an explanation of NCAA rules
and that institution’s policies regarding transfers. They may get the name, the sport, the Social Security Number and the
institution. If the coach wishes to contact the individual they should complete the Request for Permission to Talk to Student-
Athlete Enrolled at Another 4-year School Form.

9.3.1         Permission to Contact/Recruit East Central University Student-Athletes
The East Central University Department of Athletics will generally grant student-athletes a release (NCAA Bylaw 13.1.1.2)
and/or one-time transfer (NCAA Bylaw 14.5.5.3.10) to a non-conference school only. If a student-athlete wishes to transfer or
discuss the possibility of transferring with another school, they must obtain the Request for Release/One-Time Transfer Waiver
form from the Compliance Office and communicate their desire to their respective head coach. The student-athlete must meet
with and obtain the signatures of their head coach, the Director of Athletics and the Assistant AD for Compliance/Academics.

Requests for a release/one-time transfer to a conference school or traditional rival will be denied. Releases will always be
denied if an institution has “tampered with” or contacted an East Central University student-athlete prior to receiving
permission to speak. These requests will be considered on a case-by-case basis as to whether there are any extenuating
circumstances to justify the granting of a release. Non-scholarship student-athletes will also be granted a release to any
institution that has not “tampered” or illegally recruited prior to permission being granted unless it is a conference school or
traditional rival.

If East Central University denies the student-athlete’s request for the release, East Central University must inform the student-
athlete in writing that he or she, upon request, shall be provided a hearing conducted by an institutional entity or committee
outside of the Department of Athletics. In these instances the letter will provide the student-athlete with directions for
requesting a hearing if desired. Hearings will be conducted in a timely manner.

If a hearing is requested the grievance committee as outlined in the Student-Athlete Code of Conduct will hear written and oral
testimony from the Department of Athletics and the student-athlete requesting the hearing. Their decision shall be final. In
cases where the committee rules in favor of the student-athlete the Department of Athletics will provide any requested releases
(within NCAA rules) to the institutions requested by the student-athlete in a timely manner.




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9.4           Outgoing Transfer Procedure Policy
The purpose of this policy is to outline the procedures for students enrolled at East Central University that are seeking to
transfer to another four year institution.

1. Conditions affecting transfer status, NCAA bylaw 14.5.2
A transfer student is an individual who transfers from a collegiate institution after having met any one of the following
conditions at that institution:
         (a) The student attended a class or classes in any quarter or semester in which the student was enrolled in a minimum
         full-time program of studies, even if the enrollment was on a provisional basis and the student was later determined by
         the institution not to be admissible;
         (b) The student is or was enrolled in an institution in a minimum full-time program of studies in a night school that is
         considered to have regular terms (semesters or quarters) the same as the institution’s day school, and the student is or
         was considered by the institution to be a regularly matriculated student;
         (c) The student attended a branch school that does not conduct an intercollegiate athletics program, but the student
         had been enrolled in another collegiate institution before attendance at the branch school;
         (d) The student attended a branch school that conducted an intercollegiate athletics program and transfers to an
         institution other than the parent institution;
         (e) The student reported for a regular squad practice [including countable athletically related activities (see Bylaw
         17.02.1) that occur prior to certification per Bylaws 14.3.5.1 and 14.5.4.4.6], announced by the institution through any
         member of its athletics department staff, before the beginning of any quarter or semester, as certified by the athletics
         director. Participation only in picture-day activities would not constitute “regular” practice; (Revised: 1/12/04)
         (f) The student participated in countable athletically related activities (see Bylaw 17.02.1) in a given sport even
         though the student was enrolled in less than a minimum full-time program of studies; or (Revised: 1/12/04)
         (g) The student received athletically related institutional financial aid while attending a summer term, summer
         school or summer-orientation program (see Bylaw 15.2.7). (Adopted: 1/10/90, Revised: 1/9/06 effective 8/1/06)

2. Once a student has triggered transfer status at East Central University and then chooses to transfer to another four year
institution for the purpose of participating on one of their athletic programs the following procedures must be followed. Note;
following all procedures does not mean a full release will be granted.

         A. Once a student that has triggered transfer status at East Central University seeks a transfer release from another
         four year institution it is their responsibility to contact that institution (previous or new) and announce their intentions
         to attempt to transfer.

         B. Note; It is a violation of NCAA bylaws for any four year institution to contact/recruit a student attending another
         four year institution without permission from the institution they are currently attending.

         C. When the student seeking to transfer out of East Central University makes contact with another four year institution
         it is the responsibility of that institution to send a transfer release request to the Assistant Director of Athletics/
         Compliance Coordinator at East Central University. Note; the university contacted by the student seeking the transfer
         is in no way obligated to send the release, it is at their discretion.

         D. The transfer release request must be sent via fax or email to East Central University, it will not be accepted if it is
         given in person by the student seeking the transfer.

         E. Once the transfer release request is received it will be filled out by the Assistant Athletic Director/Compliance
         Coordinator and sent back to the four year institution.

         F. There are two questions on the transfer release request that will be answered by the head coach of the respective
         sport.
                  1. Do you grant permission to contact this individual?
                  2. Do you grant the use of the one time transfer exception?
         In the event there is not an acting head coach the questions will be answered by the Athletic Director.




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         G. If the head coach denies either question the student has the right to submit in writing a request to appeal the denial
         to the Assistant Athletic Director/Compliance Coordinator. After the request to appeal has been received, East Central
         University will notify the student within 14 days of the date of the hearing that they will be provided.

         H. The hearing will be held within 30 days of receiving the students request to appeal.

         I. The committee that will serve at the hearing will be made up of individuals that are outside of the athletic
         department, e.g. dean of students, dean of student affairs, faculty athletics representative, non-athletic faculty/staff
         members, or student welfare committee.

         J. The decision of the committee at the hearing will be final.

         K. The above policy is for all non-conference transfer requests.
                 1. It is East Central University athletic department policy NOT to grant any transfer request within its
                 member conference.




                                              10.0 FINANCIAL AID
10.1              Financial Aid Guidelines

10.1.1            Overview
Financial Aid is any funding provided to a student-athlete to pay, or help to pay, the cost of his/her education at East Central
University. A summary of NCAA rules regarding Financial Aid may be found in the NCAA Manual Section 15 or on-line at
www.ncaa.org.

East Central University Head Coaches make recommendations to the Director of Athletics regarding the granting of athletics
aid to a prospect or student-athlete. The Director of Athletics makes recommendations to the Director of Student Financial
Assistance regarding the award/cancellation/gradation of athletics aid. The Director of Student Financial Assistance makes the
final determination of the student-athlete who is to receive the award and its value.

The Compliance Office works closely with the Financial Aid Office to assure adherence to all applicable NCAA, state and
federal regulations. Both Offices utilize the NCAA Compliance Assistant Software to accurately prepare the NCAA Squad
Lists.

10.1.2            East Central University Financial Aid Policy
It is the policy of East Central University’s Department of Athletics to make athletic financial aid available in all sports
governed by the department. The determination as to which athletes will receive recommendations for athletic financial aid
will be the responsibility of the head coach. In addition to student-athlete financial aid, a limited number of undergraduate
and/or graduate student coaching assistantships also may be available. Financial aid for student managers and trainers should
be considered at the time of setting athletic budgets and may be awarded within approved budget limits.
All athletic financial aid will be awarded in accordance with NCAA, and East Central University rules and regulations.
Athletic financial aid can only be awarded, gradated or canceled by the Office of Student Financial Assistance upon the
recommendation of the Department of Athletics. Any merit, private or federal scholarships or grants received by a student-
athlete must conform to NCAA restrictions. All student-athletes are encouraged to apply for need-based assistance (e.g. Pell
Grants).

A full grant-in-aid for a student-athlete shall consist of on-campus room and board, tuition, fees, and books. Grant-in-aid may
be requested to cover all, any one of the above or a combination of the above. This may be done each semester or once for the
entire academic year. The actual dollar amounts for the above will be established by the university administration annually.
These amounts will be the same for all East Central University students.

10.1.3            NCAA Limits on Student-Athlete Financial Aid

10.1.3.1          Full grant-in-aid




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The maximum amount of institutional financial aid that a student-athlete can receive includes tuition and fees, room and board
and required books. Supplies such as calculators, notebooks and art supplies are not considered required fees and therefore
may not be reimbursed. (NCAA Bylaw 15.02.5)

10.1.3.2          Cost of Attendance
This amount calculated by the Office of Student Financial Assistance that includes the total cost of tuition and fees, room and
board, books and supplies, transportation and other expenses related to attendance at East Central University. The amount
differs between student-athletes depending on their state of residence, number of units enrolled in and whether they live on-
campus or commute from off-campus. A student-athlete may receive financial aid unrelated to athletics ability up to the cost
of attendance or the value of a full grant-in-aid plus a Pell Grant, whichever is greater; however, the total amount of
institutional financial aid that is based on athletics ability, outside financial aid for which athletics participation is a major
criterion and educational expenses awarded by the USOC or a U.S. NGB (or international equivalent) cannot exceed a full
grant-in-aid. (NCAA Bylaw 15.02.2)

10.1.3.3          Institutional Financial Aid- NCAA Bylaw 15.02.4.1: (individual & team limits)
         •   All funds administered by the institution including scholarships, grants, tuition waivers, employee dependent
             tuition benefits (unless the parents employed for a minimum of 5 years), loans;
         •   Aid from government or private sources for which the institution is responsible for selecting the recipient, for
             determining the amount of aid or for providing matching or supplementary funds for a previously determined
             recipient

10.1.3.4           Permissible Financial Aid – NCAA Bylaw 15.02.4.1 (individual limits)
         •   All funds administered by the institution, which include but are not limited to the following: (Revised: 1/11/94
             effective 8/1/94, 1/14/97 effective 8/1/97, 1/8/01 effective 8/1/01)
                  o Scholarships;
                  o Grants;
                  o Tuition waivers awarded based in any degree on athletics ability; (Revised 1/8/01, effective 8/1/01)and
                  o Loans.
         •   Aid from government or private sources for which the institution is responsible for selecting the recipient or
             determining the amount of aid, or providing matching or supplementary funds for a previously determined
             recipient; and
         •   For the student-athlete recruited by the institution, financial aid awarded through an established and continuing
             outside program (e.g., National Football Foundation) for the recognition of outstanding high school graduates in
             which athletics participation may be a major criterion, as outline in Bylaw 15.2.5.4. This aid counts against an
             institution’s sport-by-sport financial aid limitations and also against the individual’s full grant-in-aid limit.

10.1.3.5          Other Permissible Financial Aid (does not count towards individual or team limits)
         •   Financial aid received from anyone upon whom the student-athlete is naturally or legally dependent;
         •   Legitimate loans with a regular repayment schedule) Stafford and Perkins);
         •   An honorary award for outstanding academic achievement or established institutional research grant (counts
             towards cost of attendance);
         •   Pell Grant;
         •   Veterans Educational Assistance program;
         •   Military Reserve Training programs;
         •   Special U.S. Government entitlement programs;
         •   Disabled Veterans awards; and
         •   Welfare benefits

10.1.3.6          Course-Related Books Included in the Athletics Grant-in-Aid
Books are included in the figuration of a full athletic grant, but the NCAA has predetermined the value for books that count as
institutional athletic grant-in-aid. Athletic Books scholarships are only awarded on a loan basis. The athletic department in
coordination with the ECU bookstore will handle book transactions, and the predetermined amount will be included to the
individual and team limits set by the NCAA. The Department of Athletics determines which books are required for each
student-athlete’s class. The Bursar’s office will send a list of student-athletes and their respective book scholarship amount to
the bookstore and the bookstore will sort the books and allow for the student-athletes to pick them up. This pick up may be at a
predetermined time and location by the bookstore. Upon completion of the semester all books must be returned to the athletic




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department (sport head coach) or bookstore, otherwise a financial hold for the full-value of the books will be placed on the
student-athlete’s account and not removed until the amount due is paid in full.

10.1.3.7          Employment Monitoring Update
As of August 1, 2004 the NCAA no longer requires that institutions count student-athlete’s summer or academic year
employment earnings in the financial aid limits. NCAA Bylaws 15.2.6 and 12.4 states that the student-athlete’s compensation
may not be related to their reputation or fame as a student-athlete, that they are compensated only for work performed and that
the rate of pay is commensurate with the going rate for similar services.

10.1.3.8          Review of Outside Financial Aid
In addition to monitoring sheets for student-athletes receiving outside financial aid, the University is required to have a letter
on file documenting the aid source, provide a detailed criterion of the award, and the importance of each criterion. The
Financial Aid Director sends this letter to the outside awarding agency requesting the criterion, or the student-athlete may bring
a copy of the letter to the Assistant AD for Compliance/Academics. The information provided from the outside source is
copied to the Compliance Office for review. This type of aid is categorized by the Assistant AD for Compliance/Academics
and is verified in order to determine how it impacts the student-athlete's individual and team limits based on the criteria used in
selecting the recipient.

10.1.3.9          Disbursement Procedures for Athletics Grant-in-Aid
The Financial Aid Director is responsible for crediting the awarded amounts to the student-athletes accounts into the Jenzabar.
To begin the process, the Financial Aid Director will receive a copy of the Athletic Financial Aid Agreement after the
prospective student-athlete returns it to the Compliance Office.

When the student-athlete is enrolled in a full-time program of studies in the fall, spring, and summer terms, the athletic grant-
in-aid amount will be credited to his/her account. The student-athlete’s account will receive payment towards tuition and fees,
and room and board in the amount of the athletic grant-in-aid designated after the 5th class day. If the student-athlete is
receiving a full athletic grant-in-aid, his/her account balance will be paid automatically. All out-of-state athletic grant-in-aid
student-athletes are required to live on campus and complete the out-of-state waiver form with Dean Warren in Student Affairs.

If the student-athlete receives a partial scholarship, the designated-awarded amount will be credited for tuition, fees, and room
and board. The remaining balance on the student-athletes account will be available for the student-athlete immediately after
the 5th day of classes if not before.

10.2              Grant-In-Aid Renewals, Gradations and Non-Renewals

10.2.1            Renewal or Increase in Athletics Aid
At the end of the season the Compliance Office will forward a list of all student-athletes receiving athletics scholarships for the
current year. The head coach will check the list for accuracy and indicate their recommendations for renewal, increase, non-
renewal or reduction in aid. They will also indicate if eligibility for aid has been exhausted. In the case of renewal or increase
in aid the student-athlete will be asked to come to the Compliance Office to sign their award letter. This should be completed
no later than the last day of classes but may not occur later than July 1. If the student-athlete is not on campus the award letter
will be mailed.

10.2.2            Non-Renewal or Reduction of Athletics Aid Procedures
In addition to submission of the athletic scholarship list the coach must provide a written recommendation to the Assistant AD
for Compliance/Academics stating reasons why any student-athlete's scholarship should be reduced or should not be renewed if
the student-athlete has eligibility remaining. The deadline for submission of the request for non-renewal/reduction is two weeks
after the last scheduled contest or no later than May 1. In the case of sports that have not completed their seasons prior to May
1st this deadline may be extended two weeks following the last scheduled contest upon written request submitted prior to May
1st.

         1.       The Director of Athletics, Assistant AD for Compliance/Academics will review the recommendation and either
                  approve or deny.




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         2.        If the coach’s recommendation for non-renewal or reduction is denied the coach will be promptly informed by the
                   Director of Athletics and allowed to provide additional information. If the administrations decision is upheld, the
                   renewal procedure will commence.
         3.        If non-renewal or reduction has been approved, notification will be prepared and forwarded to the Office of Student
                   Financial Assistance for review and preparation of correspondence to the student-athlete.

         4.        The non-renewal/reduction letter signed by the Office of Student Financial Assistance will then be mailed or
                   delivered to the student-athlete. The letter will include contact information, directions and deadlines for submission
                   of request for a hearing before the Financial Aid Appeals Committee if such a hearing is desired. NCAA rules
                   require that it must be received by the student-athlete no later than July 1. This financial aid hearing will take into
                   account information presented by the athletic department and information provided by the student-athlete who’s aid
                   is being reduced. This hearing opportunity is in accordance with NCAA Bylaw 15.3.2.4 as stated below and recent
                   NCAA interpretations:

NCAA Bylaw 15.3.2.4 Hearing Opportunity
The institution’s regular financial aid authority shall notify the student-athlete in writing of the opportunity for a hearing when
institutional financial aid based in any degree on athletics ability is reduced or canceled during the period of the award, or not
renewed. The notification of the hearing opportunity shall include a copy of the institution’s established policies and procedures for
conducting the required hearing, including the deadline by which a student-athlete must request the hearing. The institution shall
conduct the hearing within 30 consecutive calendar days of receiving a student-athlete’s request for the hearing and shall not delegate
the responsibility for conducting the hearing to the university’s athletics department or its faculty athletics committee.
(Adopted: 1/12/04, Revised: 1/8/07 effective 8/1/07)
          a. No athletics department staff member serves as a member of the appeals committee;
          b. No athletics department staff member is involved in the decision-making of the appeals committee; and
          c. The decisions of the appeals committee are made in accordance with the institutions normal practices and policies for all
          students.

    •    In the case of an appeal decided in favor of the student-athlete and the student-athlete is eligible, the Office of Student
         Financial Assistance will inform the student-athlete in writing and enclose a new award letter. The Department of Athletics
         will honor the decision of the Financial Aid Appeals Committee and honor the award for the upcoming period.

    •    Coaches will not be required to reinstate student-athletes to the team if they have been previously dismissed; however,
         individuals receiving athletics aid may be required to perform other tasks within the department or on campus in exchange
         for such aid.

10.2.3             Reduction/Cancellation/Increase during the Period of the Award
Reduction or cancellations of an athletics scholarship during the period of an award (i.e. once the student has signed a National Letter
of Intent or accepted the Financial Aid Agreement through the end of the term or terms in which the award was granted) may only
occur if the student-athlete:

    •    Renders him/herself ineligible for intercollegiate competition.
    •    Fraudulently misrepresents any information on an application, National Letter of Intent or financial aid agreement (this
         would include not reporting for practice or making only token appearances).
    •    Engages in serious misconduct warranting substantial disciplinary penalty.
    •    Voluntarily withdraws from a sport for personal reasons; however, the recipient’s financial aid may not be awarded to
         another student-athlete in the term in which aid was reduced or canceled.

An athletics scholarship may only be increased during the period of the award if the institution can demonstrate that such an increase
is unrelated in any manner to an athletic reason. In such cases the period of award commences on the first day of classes.

10.3               Summer School Financial Aid
Lone Star Conference Rules allow the granting of athletic financial aid to athletes during the summer. Certain criteria must be met
and funds available from the athletic department.

10.4               Fifth-Year Scholarships
In order for a student-athlete to be eligible for a fifth year scholarship the student-athlete must have all of the following criteria in
place before the scholarship of a tuition waiver is awarded by the East Central University Athletic Department provided funds are
available.




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Qualifications:
    1. Be a student-athlete at East Central University for at least 2 full academic years (4 semesters not including summer sessions)
    2. Have exhausted their eligibility to compete in collegiate athletics.
    3. Be in good academic standing with the university.
    4. Be within 30 credit hours of graduating in their major.
    5. Recommended by their coach to receive such waiver and approved by the Director of Athletics.
    6. This tuition waiver will not pay for classes that the student-athlete has previously failed and thus have to retake in order to
         graduate.

This tuition only scholarship is granted and renewed per semester contingent on the student working in the department of athletics in
an area designated by the Director of Athletics for no less than 10 hours per week. These recipients will be subject to all grade checks
and class attendance policies as set forth by the Department of Athletics. At any time a recipient fails any classes during the awarding
of this scholarship, the scholarship will not be renewed the following semester. The recipient will also have available to them all
tutoring, academic advisement, and academic support help that they were used being an eligible student-athlete.

Before a student-athlete’s name is sent to the scholarship committee, that individual will sign a letter of agreement that they
understand the responsibilities that accompany the awarding of this scholarship. They must understand that this is not an athletic
scholarship, thus may be cut or prorated at any time during the period of award.

10.5     NCAA Scholarships
         http://www.ncaa.org/wps/ncaa?key=/ncaa/NCAA/Academics+and+Athletes/Scholarships+and+Internships/

10.5.1            NCAA Postgraduate Scholarship Program
The NCAA awards up to 174 postgraduate scholarships annually, 87 for men and 87 for women. The scholarships are awarded to
student-athletes who excel academically and athletically and who are in their final year of intercollegiate athletics competition.

The one-time grants of $7,500 each are awarded for fall sports, winter sports and spring sports. Each sports season (fall, winter and
spring), there are 29 scholarships available for men and 29 scholarships available for women. The scholarships are one-time, non-
renewable grants.

10.5.2            NCAA Internship Program
The NCAA offers one-year internships at its national office in Indianapolis, Indiana, providing on-the-job learning experiences for
college graduates from a four-year NCAA member institution who express an interest in pursuing a career in the administration of
intercollegiate athletics. These are paid, 12-month positions.

The areas of the NCAA that offer intern positions are administrative services; branding and communications: brand strategies and
events, public and media relations, publishing/new media; championships; corporate and broadcast alliances; Division I men's and
women's basketball; diversity and inclusion; education services; enforcement services; governance; membership services/student-
athlete reinstatement, and the NCAA Eligibility Center. Applicants are able to request their top three areas of interest in which they
prefer to serve.

10.5.3            The Freedom Forum-NCAA Sports-Journalism Scholarship Program
The Freedom Forum, through a grant to the NCAA, supports eight $3,000 scholarships to college juniors who have career goals in
sports journalism and major in journalism or have experience in campus sports journalism. The program assists deserving full-time
students in their final year of study and is designed to foster freedoms of speech and press while promoting quality sports journalism
education at the collegiate level. Applications for these scholarships are available in late August from the institution's NCAA faculty
athletics representative, journalism department or school newspaper office.

10.5.4            Walter Byers Postgraduate Scholarship Program
The Walter Byers Postgraduate Scholarship Program is separate and distinct from the NCAA Postgraduate Scholarship Program,
which provides numerous annual awards with smaller stipends. The stipend for each Byers Scholarship is $24,000 for an academic
year. The scholarship amount will be reviewed every two years so that the purchasing power of the award will remain reasonably
close to the award as initially conceived in 1988. If the graduate school where the Byers Scholar is enrolled provides evidence of
satisfactory performance and progress, the grant may be renewed for a second year. Therefore, in any single year, $96,000 worth of
scholarships are awarded ($48,000 to the current year's recipients and $48,000 to the previous year's awardees for their second year of




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                                                  Tiger – Student-Athlete Handbook
graduate school). Generally, applications are available on-line in October of each year and the completed applications are due back to
the national office in late January.

10.5.5            Ethnic Minority and Women's Enhancement Postgraduate Scholarships
The Ethnic Minority and Women's Enhancement Postgraduate Scholarship for Careers in Athletics programs were developed by the
NCAA Committee on Women's Athletics and the NCAA Minority Opportunities and Interests Committee. The NCAA awards 13
scholarships to ethnic minorities and 13 scholarships to female college graduates who will be entering their initial year of postgraduate
studies. The applicant must be seeking admission or have been accepted into a sports administration or related program that will help
the applicant obtain a career in intercollegiate athletics, such as athletics administrator, coach, athletic trainer or other career that
provides a direct service to intercollegiate athletics.




                                  11.0 UNIVERSITY RESIDENCE LIFE
11.1              University Housing (http://www.ecok.edu/housing/Policies.asp)

11.1.1            Housing of Student-Athletes
Much of your life will be centered around the residence hall that you will call "home" when you become an East Central University
Tiger. The residence halls provide students an engaging atmosphere where students can build strong, lasting relationships, share ideas,
and enjoy the many activities that the residence halls provide.

Freshman Housing Policy

East Central University is committed to student success. Integral to student success and a student-centered experience is involvement
in student life. One of the best ways to become involved in student life is for students to reside in the residence halls. Research has
shown that students who live on campus persist and graduate at higher rates, are more satisfied with their personal college experience
and show more development than students who do not live on campus. In light of these benefits of on-campus living, all freshmen
under the age of 21 shall live on campus for their first academic year. Also, students who receive an out of state waiver for tuition
must also live on campus. Summer sessions are excluded. This policy will be in effect beginning Fall 2007. Exemptions to this policy
include:

    •    If you live with a parent/legal guardian
    •    If you are over 21
    •    If you are married
    •    If you have children
    •    If you have over 24 hours earned post high school
    •    If you enroll in less than 9 hours per semester
    •    If you are a transfer student with at least 24 hours earned post high school
    •    Other extreme circumstances

Students who fall within one of the above exemptions must complete an exemption form, providing all relevant documentation and
send the form to the Office of Housing and Residence Life. Students filing a request based on living with a parent/legal guardian must
reside with that parent or guardian for the entire academic year. If the student moves out of that residence, he/she must notify the
Department of Housing and Residence Life and move into the residence halls within 5 days.
It should be noted that students who are found in violation of the residency requirement by submitting false documentation, changing
their residential status and failing to report that to the Department of Housing and Residence Life within 5 days or by any other means
will be subject to a fee assessment of $500 and must move back into the residence halls within 48 hours. This policy may be modified
by the President.




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