Sales Conference Proposal

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					Yahoo! 2006 Sales Conference
Operational Timeline
Hotel Del Coronadao - March 5-8, 2006



                       An example of a timeline for major conference or
                       retreat

                                                                       EVENT NAME
                           DATE                                            DESCRIPTION                                       COMMITTEE   Contact/Owner   STATUS


                         October-05

                           1-Oct      Theme decision made                                                                    CREATIVE
                           1-Oct      Contracts negotiated/signed with AV and Ground Transp.                                 AV/TRANS
                           1-Oct      Agenda Major blocks finalized with VPs                                                 CONTENT
                           12-Oct     Brainstorm Session I: Video Concepts                                                   AV/TRANS
                           15-Oct     Attendee list settled                                                                  GUEST
                           15-Oct     Invite Concept Presented                                                               CREATIVE
                           15-Oct     Logo concepts presented                                                                CREATIVE
                           15-Oct     Invitations sent to external panelists/speakers                                        CONTENT
                           15-Oct     Send out temp help contracts                                                           STAFF
                           15-Oct     Agenda version 1 developed and exec schedules verified                                 AGENDA
                           26-Oct     Brainstorm Session II: Creative Collateral
                           30-Oct     Save the Date sent (email or site w/ dates)                                            INVITE
                           30-Oct     Determine activity choices for free day                                                ACTIV
                           30-Oct     Secure activity choices with hotel & local parks                                       ACTIV


                        November-05

                           1-Nov      Site Info provided to website for registration                                         WEBSITE
                           1-Nov      Registration Software training                                                         WEBSITE
                           1-Nov      Hard copy Invite in hand                                                               INVITE
                           1-Nov      Gift concepts presented                                                                GIFT
                           2-Nov      Team Meeting at HQ
                           4-Nov      Meeting with travel reps to finalize proposal                                          TRAVEL
                           5-Nov      Final Attendee list imported into Cvent                                                WEBSITE
                           9-Nov      Registration Website live & tested                                                     WEBSITE
                           10-Nov     Invite sent to attendees                                                               INVITE
                           10-Nov     Reserve speakers for evening entertainment                                             ENTERTAIN
                           10-Nov     Outline staffing plan for on-site - get all names of Y! staff to be on-site            STAFF


Updated Sept 1, 2005                                                              ff8d84cb-41d4-46eb-b768-86f61307bd3b.xls                                        Page 1 of 4
Yahoo! 2006 Sales Conference
Operational Timeline
Hotel Del Coronadao - March 5-8, 2006

                          DATE                                          DESCRIPTION                                       COMMITTEE     Contact/Owner   STATUS

                         10-Nov      Provide Revised budget                                                               $
                         15-Nov      Stage Design Selected                                                                AV
                         15-Nov      Big Gift ordered (overseas)                                                          GIFT
                         17-Nov      Determine Staff Uniforms                                                             STAFF
                         17-Nov      Order Staff Uniforms                                                                 STAFF
                         20-Nov      Secure games for Club Yahoo!                                                         ENTERTAIN
                         20-Nov      Secure DJ for Club Yahoo!                                                            ENTERTAIN
                         20-Nov      Compare attendee's with room block - adjust accordingly if necessary                 GUEST/HOTEL
                         25-Nov      Determine F&B Menus for all meals at Hotel                                           F&B
                                     Finalize Décor for all dinner/lunch functions at the Del - Beach Party, Formal
                         25-Nov      Dinner, MVP Lunch, Other Lunches (2)                                                 DÉCOR
                         30-Nov      Team Meeting at HQ                                                                   TEAM
                          30-Nov     All Speaker Contracts (where needed) signed and PO issued                            $
                       December-05

                          1-Dec      Collect internal bios from PR & edit as needed                                       GEN SESSION
                          1-Dec      Band booked by this date (11/1)                                                      ENTERTAIN
                          1-Dec      Dinner Party Themes/concepts presented                                               DÉCOR
                          1-Dec      Send rooming list for all executives/speakers to del                                 GUEST
                          1-Dec      Video Concepts presented                                                             GEN SESSION
                         10-Dec      All Attendees Registered on site                                                     WEBSITE
                         10-Dec      Order Lanyards/Pouches for Name Badges                                               COLLAT
                         14-Dec      Planning meeting with sales conference team                                          TEAM
                         15-Dec      Prop Development/Plan - major props reserved                                         DÉCOR
                         15-Dec      Airfare Completely booked (continual booking for add ons)                            GUEST
                         15-Dec      Other collateral/gifts ordered                                                       GIFT/COLLAT
                         19-Dec      Generate activity report from registration website and send numbers to hotel         GUEST/WEBSITE


                         20-Dec      Team Meeting at HQ                                                                   TEAM
                         15-Dec      Taping of Thomas Friedman                                                            CONTENT




                       January-06

                         10-Jan      Template for PPT Due/sent to speakers                                                GEN SESSION
                         11-Jan      Last site visit to Hotel                                                             HOTEL



Updated Sept 1, 2005                                                           ff8d84cb-41d4-46eb-b768-86f61307bd3b.xls                                          Page 2 of 4
Yahoo! 2006 Sales Conference
Operational Timeline
Hotel Del Coronadao - March 5-8, 2006

                          DATE                                           DESCRIPTION                                      COMMITTEE     Contact/Owner   STATUS

                         11-Jan      Team Meeting at HQ                                                                   TEAM
                         15-Jan      Speaker Bios & Hi-res photos due for notebooks                                       GEN SESSION
                         20-Jan      Team Meeting at HQ                                                                   TEAM
                                     Transportation revised cost estimate due - re-evaluate number of vehicles
                         25-Jan      relative to guest #'s and arriv/depart manifest                                      TRANS
                         25-Jan      Final agenda provided to Creative                                                    AGENDA
                         25-Jan      Review AV with A/V Concepts                                                          AV
                         27-Jan      Discuss Guest Registration process                                                   GUEST
                         27-Jan      Review Hotel Room Block                                                              HOTEL
                         27-Jan      Submit IT requests for on-site                                                       IT
                         28-Jan      Complete all signage                                                                 CREATIVE




                       February-06
                          1-Feb      Planning meeting with sales conference team                                          TEAM
                        Feb 6 - 14   Event team at ATT full week                                                          PEBBLE
                         10-Feb      Videos completed and sent for final review                                           GEN SESSION
                         10-Feb      Notebooks go to print                                                                COLLAT
                         18-Feb      Room list provided to hotel                                                          GUEST/HOTEL
                         18-Feb      Final review of transportation - 72 hour cancellation policy                         TRANS
                          TBD        Final F&B                                                                            F&B
                         20-Feb      Print Name Badges                                                                    COLLAT
                         20-Feb      Develop On-site                                                                      INTERNAL
                         20-Feb      Premiums/Gifts delivered to Hotel                                                    GIFT/COLLAT/HOTEL
                         24-Feb      JE to purchase energy bars, snacks, etc for staff                                    STAFF
                         25-Feb      Send Office supplies to the Hotel                                                    STAFF
                         28-Feb      Team leads arrive to Hotel                                                           STAFF
                         28-Feb      Pre-con with Hotel Mgt. (3 hours)                                                    STAFF




                        March-06



Updated Sept 1, 2005                                                           ff8d84cb-41d4-46eb-b768-86f61307bd3b.xls                                          Page 3 of 4
Yahoo! 2006 Sales Conference
Operational Timeline
Hotel Del Coronadao - March 5-8, 2006

                        DATE                                         DESCRIPTION                                         COMMITTEE     Contact/Owner   STATUS

                        1-Mar     All Staff arive to the Hotel                                                           STAFF
                        1-Mar     Staff Orientation                                                                      STAFF
                        1-Mar     First Guest Arrivals (Intl. Mgt, Ops Mgt)                                              GUEST
                        2-Mar     Staff Meeting                                                                          STAFF
                        3-Mar     Second Guest Arrivals (Mgt. Meeting attendees)                                         GUEST
                        4-Mar     Third Guest Arrivals (Sales VPs, East Coast)                                           GUEST
                        5-Mar     Registration Desk Opens for Conference Attendees                                       TEAM
                        5-Mar     Main Guest Arrivals                                                                    GUEST
                        5-Mar     Directors Meeting (8-12)                                                               Mtg. Coord.
                        5-Mar     Conference Begins (1:15pm)                                                             All HANDS
                        6-Mar     General Session/Awards/Beach Party                                                     GEN SESSION
                        7-Mar     General Session/Activities/Formal Dinner                                               GEN SESSION
                        8-Mar     Guest Departures (all day)                                                             GUEST
                       15-Mar     Celebration Party - All TEAM ;)
                       April-06
                       April-08   All thank you notes have been sent to vendors and speakers
                       30-Apr     Program final invoices and reconciliation                                              INTERNAL




Updated Sept 1, 2005                                                          ff8d84cb-41d4-46eb-b768-86f61307bd3b.xls                                          Page 4 of 4

				
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