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					                                                                                                     Account Code Dictionary: Commonly used expense accounts
                                                                                                                    Revised: February 28, 2011


                                                                       Area of use if specific
                                                                        (i.e. Budget, Grants,
                                                                             Endowment,                                                                                                                                                                                                                           Accounts below are inactive and
   Account                                                               Athletics, Graylyn,                                                                                                                                                                                                                      should be budgeted in account
   Number         Category                     Account Name                      etc.)                                                  Definition                                                          Examples                            Related accounts            Commonly mistaken accounts                 shown in column "A"
    50010          Payroll       Full-Time Exempt                                                Salaries for non-faculty WFU salaried staff.                                                                                         50599 (Fringe Allocation)
    50012          Payroll       Full-Time Hourly                                                Wages for non-faculty WFU hourly staff.                                                                                              50599 (Fringe Allocation)
    50013          Payroll       Student                                                         Wages for student employees. These expenditures are not Work-Study funded
                                                                                                 payments.

                                                                                                 NOTE: Student wages for employment on the campus are not subject to fringe.
     50014          Payroll      Faculty-Regular                                                 Salaries for Full time faculty (F1 employee class) - 1,096 hours and over. Faculty                                                   50599 (Fringe Allocation)
                                                                                                 member is eligible for FT benefits.
     50015          Payroll      Faculty-Adjunct                                                 Salaries for Adjunct faculty (F5 employee class). Typically, adjuncts work less than                                                 50598 (Adjunct/Part-Time Fringe)
                                                                                                 1,000 hours. Primary Employment is outside the University.
     50016          Payroll      Overtime                                                        Wages paid to non-exempt WFU staff when working in excess of 40 hours a week                                                         50599 (Fringe Allocation)
                                                                                                 subject to FLSA guidelines.

                                                                                                 NOTE: Any hourly paid employee with overtime would be charged to this account.

     50017          Payroll      Special Pay-International             To only be used by FAS Wages paid by the foreign owned houses. This account is not used by the University
                                                                                              payroll's department.
     50018          Payroll      Stipends - Graduate School                                   Stipends paid to graduate students for assistantships.

                                                                                                 NOTE: Graduate School stipends are not subject to fringe.
     50019          Payroll      Federal Work Study                                              Wages paid to students employed and funded by the Federal Work-Study Program.

                                                                                                 NOTE: Student wages for employment on the campus are not subject to fringe.

     50020          Payroll      Temporary                                                       Wages paid to employees hired on a temporary basis. All employees charged to this                                                    50596 (Fringe-Temp & P/T Without
                                                                                                 account are non-students and are paid through the University's payroll department.                                                   Benefits)

     50021          Payroll      Graylyn Part-time                      To only be used by       To only be used for Graylyn payroll.                                                                                                 50597 (Fringe-Graylyn Part- Time)
                                                                            GRAYLYN
     50023          Payroll      Gratuities - Full-time                 To only be used by       To only be used for Graylyn payroll.                                                                                                 50599 (Fringe Allocation)
                                                                            GRAYLYN
     50024          Payroll      Gratuities - Part-time                 To only be used by       To only be used for Graylyn payroll.                                                                                                 50597 (Fringe-Graylyn Part- Time)
                                                                            GRAYLYN
     50025          Payroll      Secondary Teaching Position            To only be used by       To record the cost of Faculty or Staff teaching outside of their normal job.                                                         50598 (Adjunct/Part-Time Fringe)
                                                                            PAYROLL
     50026          Payroll      Severance/Early Retirement             To only be used by       To record employee wages paid based on severance agreements or early retirement                                                      50599 (Fringe Allocation)
                                                                            PAYROLL              programs.
     50027          Payroll      Contract Payroll                       To only be used by       This account is used to record the reimbursement of salary & fringes to the home
                                                                       ACCOUNTS PAYABLE          University for visiting faculty paid through their home University.

     50028          Payroll      Summer Research Grant Salary                                    Salaries paid to Faculty conducting research during the summer term according to                                                     50596 (Fringe-Temp & P/T Without
                                                                                                 guidelines/budget of individual grant.                                                                                               Benefits)
     50029          Payroll      Faculty Temporary                       To only be used by      Used by the Provost's and Dean's office to track available faculty salaries on a year to
                                                                             BUDGET              year basis.
     50030          Payroll      Other Pay                               To only be used by      To record non-compensatory, taxable earnings with no applicable fringe allocation.          NRA Honorariums, Items purchased
                                                                             PAYROLL                                                                                                         from employee, etc.
     50031          Payroll      Gratuities - Temporary                  To only be used by      To only be used for Graylyn payroll.                                                                                                 50596 (Fringe-Temp & P/T Without
                                                                             GRAYLYN                                                                                                                                                  Benefits)
     50032          Payroll      Part-Time w/Bnfts (1000-1400 hrs)                               Salaries for Part-time employees with benefits                                                                                       50598 (Adjunct/Part-Time Fringe)
     50033          Payroll      Part-Time w/o Benefits (<1000 hrs)                              Salaries for Part-time employees without benefits                                                                                    50596 (Fringe-Temp & P/T Without
                                                                                                                                                                                                                                      Benefits)
     50034          Payroll      Bonus, Awards, Addt'l Comp-Staff                                Payments for bonuses, awards, and additional compensation - Staff Employees                                                          50593 (Fringe-Bonus Staff)
     50035          Payroll      Bonus, Awards, Addt'l Comp- Faculty                             Payments for bonuses, awards, and additional compensation - Faculty                                                                  50594 (Fringe-Bonus Faculty)
     50036          Payroll      Faculty-Part-Time                                               Salaries related to part-time faculty payroll (F4) - 1,000 – 1,096 hours. Faculty member                                             50598 (Adjunct/Part-Time Fringe)
                                                                                                 can purchase benefits at full rate and is eligible to receive retirement contributions.

     50037          Payroll      Research Post Doc Full Time                                     Full-time primarily conducting research                                                                                              50599 (Fringe Allocation)
     50038          Payroll      Research Post Doc Part Time w/Bene                              Part-time with benefits primarily conducting research                                                                                50598 (Adjunct/Part-Time Fringe)
     50039          Payroll      Research Post Doc Part Time w/oBene                             Part-time without benefits primarily conducting research                                                                             50596 (Fringe-Temp & P/T Without
                                                                                                                                                                                                                                      Benefits)
     50040          Payroll      Faculty Part Time w/o Benefits                                  Faculty part-time without benefits                                                                                                   50596 (Fringe-Temp & P/T Without
                                                                                                                                                                                                                                      Benefits)
     51010      Professional Memberships and Dues                                                Expenditures for institutional or individual membership fees and dues. The                  Bar Association, Accreditation, AICPA,   55511 (Subscriptions)               55511 (Subscriptions - use for
                Development                                                                      membership fees and dues should relate to memberships in a professional association         NCACPA membership, NACUBO                                                    expenditures for subscriptions
                                                                                                 or organization. Includes payments to professional organizations supporting an              membership, Civic organizations, etc.                                        associated with various online or
                                                                                                 individual's job responsibilities and institutional memberships in professional                                                                                          hardcopy materials.
                                                                                                 organizations.
     51011      Professional Licensing/Certification                                             Expenditures for licenses or certifications that are required by the University, external   Professional licenses (i.e. CPA, CMA,                                        51012 (Workshops / Prog. /
                Development                                                                      agencies, or an individual's profession.                                                    NCHEC, Nursing, Paralegal, Notary, Bar                                       Seminars) - use for expenditures for
                                                                                                                                                                                             Association), etc.                                                           training associated with a license or
                                                                                                                                                                                                                                                                          certification.
                                                                                                                                                                                                                                                                          54009 (Travel International) and
                                                                                                                                                                                                                                                                          54010 (Travel - Domestic) - use for
                                                                                                                                                                                                                                                                          travel associated with obtaining a
                                                                                                                                                                                                                                                                          license or certification.




D:\Docstoc\Working\pdf\f993cb80-3056-4441-bfab-020284e35128.xls
                                                                       Area of use if specific
                                                                        (i.e. Budget, Grants,
                                                                             Endowment,                                                                                                                                                                                                                                    Accounts below are inactive and
   Account                                                               Athletics, Graylyn,                                                                                                                                                                                                                               should be budgeted in account
   Number        Category                Account Name                            etc.)                                                   Definition                                                         Examples                           Related accounts                       Commonly mistaken accounts                shown in column "A"
    51012       Professional Workshops/Prog./Seminars                                            Expenditures for registration fees paid for professional conferences, seminars, or          NACUBO/SACUBO conference, food           54009 (Travel - International),              54017 (Recruitment - Students),
                Development                                                                      employee training programs. Also includes all charges related to hosting a conference,      and supplies for WFU hosted events, etc. 54010 (Travel - Domestic),                   54524 (Recruitment - Employees),
                                                                                                 except speaker fees or travel.                                                                                                       54018 (Entertainment, Local Meals            54516 (Speakers) - use for Speaker
                                                                                                                                                                                                                                      and Food),                                   fees and Speaker travel. If the
                                                                                                                                                                                                                                      54516 (Speakers)                             Speaker travel is broken out with an
                                                                                                                                                                                                                                                                                   original receipt on the invoice, the
                                                                                                                                                                                                                                                                                   travel should be charged to 54009
                                                                                                                                                                                                                                                                                   (Travel - International) or 54010
                                                                                                                                                                                                                                                                                   (Travel - Domestic).


     51013           Other       Research Participant Incentives                                 Expenditures for payments to individuals who participate in surveys or research             Gift card, cash, or other tangible item in
                                                                                                 studies, including travel and supplies. Payments to Faculty, Staff, or Students are         form of payment for studies/surveys (i.e.
                                                                                                 taxable and will be reported appropriately.                                                 Ancillary, heart, IDEA, NSF, and NIH
                                                                                                                                                                                             studies, etc.)
                                                                                                 NOTE: The following charges should NOT be included in this account:
                                                                                                 - Honoraria paid to a guest speaker or lecturer.
                                                                                                 - Conference support costs such as facility rentals, media equipment rentals, or
                                                                                                 conference food.
                                                                                                 - Costs that cannot be specifically identified to a participant(s).

     51510         Land,         Furnishings & Fixtures - <$5K                                   Expenditures for furniture and fixtures purchases less than $5,000 individually.            Couches, tables, chairs, bedding, desks, 51530 (Capital - Equipment &
                 Buildings &                                                                                                                                                                 lamps, framed artwork, etc.              Furnishings) - use for equipment,
                 Equipment                                                                                                                                                                                                            greater than $5K individually, in
                                                                                                                                                                                                                                      accordance with the University's fixed
                                                                                                                                                                                                                                      asset accounting policy found on the
                                                                                                                                                                                                                                      FAS web site.
     51511         Land,         Security/Safety Equipment - <$5K                                Expenditures for equipment purchased for security or safety reasons less than $5,000        Security cameras, fire alarms, fire      51530 (Capital - Equipment &
                 Buildings &                                                                     individually.                                                                               extinguisher, burglar alarms, steel toe  Furnishings) - use for equipment,
                 Equipment                                                                                                                                                                   boots, etc.                              greater than $5K individually, in
                                                                                                                                                                                                                                      accordance with the University's fixed
                                                                                                                                                                                                                                      asset accounting policy found on the
                                                                                                                                                                                                                                      FAS web site.
     51513         Land,         Computer Equipment & Software <$5K                              Expenditures for computer hardware, software, and related computer accessories less         Computers, software, printers, hard      51532 (Capital - Computer Equip &                                                   51512 (Audio/Visual Equipment),
                 Buildings &                                                                     than $5,000, individually, including the student, faculty, or staff laptop distribution     drives, monitors, keyboards, number      Software) - use for computers and                                                   51518 (Computers-Faculty),
                 Equipment                                                                       process. Includes the initial purchase as well as any hardware replacements or              pads, screens, docking stations, etc.    software, greater than $5K                                                          51519 (Computers-Staff),
                                                                                                 hardware repair.                                                                                                                     individually, in accordance with the                                                51520 (Computers-Students),
                                                                                                                                                                                                                                      University's fixed asset accounting                                                 53023 (Computer Software <$5K)
                                                                                                                                                                                                                                      policy found on the FAS web site.
     51515         Land,         General Equipment - <$5K                                        Expenditures for equipment, not classified elsewhere, purchased for less than $5,000,       Projector, tape recorder, video camera, 51530 (Capital - Equipment &                  51510 (Furnishings & Fixtures
                 Buildings &                                                                     individually.                                                                               TV's, Small appliances for rental        Furnishings) - use for equipment,            <$5K) - use for expenditures for
                 Equipment                                                                                                                                                                   properties, Athletic equipment, non-     greater than $5K individually, in            couches, tables, desks, lamps,
                                                                                                                                                                                             motorized boats, audio visual            accordance with the University's fixed       framed artwork, etc.
                                                                                                                                                                                             equipment, lawn mowers, etc.             asset accounting policy found on the
                                                                                                                                                                                                                                      FAS web site.


     51516         Land,         Scientific Equipment - <$5K                                     Expenditures for equipment to be used for scientific purposes purchased for less than       Microscopes, centrifuges, etc.               51530 (Capital - Equipment &
                 Buildings &                                                                     $5,000, individually.                                                                                                                    Furnishings) - use for equipment,
                 Equipment                                                                                                                                                                                                                greater than $5K individually, in
                                                                                                                                                                                                                                          accordance with the University's fixed
                                                                                                                                                                                                                                          asset accounting policy found on the
                                                                                                                                                                                                                                          FAS web site.
     51517         Land,         Vehicles - <$5K                                                 Expenditures for the initial purchase price of any vehicle less than $5,000. Any vehicle    Golf carts, used vehicles, motorized         51011 (Licensing/Certification),         52015 (Vehicle Maintenance) - use
                 Buildings &                                                                     lease or maintenance or repair charges should be charged to 52015 or 56016.                 boats, etc.                                  51537 (Capital - Vehicles) - use for     for expenditures for customary and
                 Equipment                                                                                                                                                                                                                vehicles, greater than $5K               ordinary repair and maintenance.
                                                                                                                                                                                                                                          individually, in accordance with the     56016 (Lease/Rent Expense) - use
                                                                                                                                                                                                                                          University's fixed asset accounting      for expenditures related to vehicle
                                                                                                                                                                                                                                          policy found on the FAS web site.        lease or rent.

     51526         Land,         Minor Renovations                                               Expenditures for any improvement, redesign, or structural change less than $50,000          Painting, flooring/carpeting, decorating,    51539 (Capital - Building                52014 (Maintenance - Building)         52017 (Renovations)
                 Buildings &                                                                     made to a building or land that cannot be capitalized. If the expense is greater than       etc.                                         Improvements)
                 Equipment                                                                       $50,000 and the modification does not (1) enhance the life OR (2) add to it's original
                                                                                                 capabilities, use 51526. If the modification is greater than $50,000 AND meets either
                                                                                                 (1) OR (2), use 51539 (Capital - Building Improvements).

     51530         Land,         Capital - Equipment & Furnishings                               Expenditures for the initial purchase cost of furniture, fixtures, or equipment that equals Seminar conference table, Scientific         52010 (General Maintenance),
                 Buildings &                                                                     or exceeds the $5,000 dollar limit individually. The cost includes purchase price plus      equipment, etc.                              52011 (Equipment Maintenance)
                 Equipment                                                                       any delivery costs. It does not include sales tax.
     51531         Land,         Capital - Land                                                  Expenditures for the INITIAL purchase of land (No dollar limit), including any due          Campus and for lease land
                 Buildings &                                                                     diligence costs (i.e. surveying, environmental studies, etc.).
                 Equipment
     51532         Land,         Capital - Computer Equip & Software                             Expenditures for the INITIAL implementation of computer equipment or software that          Game Planner software, Banner,               52012 (Software Maintenance),
                 Buildings &                                                                     costs $5,000 or more and will be used for more than one year. Includes consultant,          Cognos, Argos, etc.                          52016 (Network Maintenance)
                 Equipment                                                                       initial license fees, and training costs for INITIAL implementation. Does not include
                                                                                                 annual maintenance fees or upgrades, which are to be expensed.

     51537         Land,         Capital - Vehicles                                              Expenditures for the initial purchase cost of a vehicle that equals or exceeds $5,000       Cars, Trucks, Trailers, Boats, etc.          52015 (Vehicle Maintenance)
                 Buildings &                                                                     individually, including sales tax, title, tags, and fees.
                 Equipment
     51538         Land,         Capital - Buildings                                             Expenditures for the INITIAL purchase or the INITIAL construction of a building,            Storage units, Campus buildings, For
                 Buildings &                                                                     including costs to raze any existing structures on the land in preparation for              lease property
                 Equipment                                                                       construction. Includes cost for building portion of real property purchases with existing
                                                                                                 structures.




D:\Docstoc\Working\pdf\f993cb80-3056-4441-bfab-020284e35128.xls
                                                                   Area of use if specific
                                                                    (i.e. Budget, Grants,
                                                                         Endowment,                                                                                                                                                                                                                               Accounts below are inactive and
   Account                                                           Athletics, Graylyn,                                                                                                                                                                                                                          should be budgeted in account
   Number         Category                       Account Name                etc.)                                                   Definition                                                        Examples                              Related accounts               Commonly mistaken accounts                 shown in column "A"
    51539          Land,         Capital - Building Improvements                             Expenditures in excess of $50,000 that ENHANCE or IMPROVE the original asset.              Roof replacement, Renovation of             52014 (Building Maintenance)
                 Buildings &                                                                 These costs MUST ALSO extend the useful life of the asset. ** Costs to FIX or              plumbing, Electrical renovation, Boiler,
                 Equipment                                                                   MAINTAIN an asset to it's ORIGINAL or NORMAL state are not capitalized, including          Renovations with construction and
                                                                                             costs for paint, carpet, or asbestos abatement.                                            space changes (adding walls).
     52010       Maintenance General Maintenance                                             Expenditures incurred through external third parties for customary and ordinary repair
                                                                                             and maintenance that do not extend the useful life of the asset.
     52011       Maintenance Equipment Maintenance                                           Expenditures incurred through external third parties for customary and ordinary repair     Check sealer, fax machine, printers         51530 (Capital - Equipment &
                                                                                             and maintenance that do not extend the useful life of the equipment.                                                                   Furnishings)
     52012       Maintenance Computer & Software Maintenance                                 Expenditures for software, software upgrades and annual maintenance and license                                                        51532 (Capital - Computer Equip &
                                                                                             agreements. The purchase of new computer equipment or software greater than                                                            Software)
                                                                                             $5,000 should be charged to 51532.
     52013       Maintenance Grounds Maintenance                                             Expenditures incurred through external third parties for customary and ordinary            Tree removal, grass seed, weed killer,      54514 (Professional and Contract
                                                                                             maintenance of land maintained by the University, including common areas. These            paving patchwork, replanting flower         Services) for ongoing contracts
                                                                                             expenses can be greater than or less than $5,000.                                          beds, grounds related flowers, etc.

     52014       Maintenance Building Maintenance                                            Expenditures incurred through external third parties for customary and ordinary repair     Facilities supplies, plumbing, replacing    51526 (Minor Renovations),
                                                                                             and maintenance on physical structure of buildings owned or leased by the University.      broken glass, etc.                          51539 (Capital - Building
                                                                                             These expenses can be greater than or less than $5,000.                                                                                Improvements),
                                                                                                                                                                                                                                    54514 (Professional and Contract
                                                                                                                                                                                                                                    Services)
     52015       Maintenance Vehicle Maintenance                                             Expenditures incurred through external third parties for customary and ordinary repair     Oil change, car wash of University          51537 (Capital - Vehicles)
                                                                                             and maintenance in order to keep the vehicle functioning properly.                         owned vehicles, vehicle licensing and
                                                                                                                                                                                        registration, annual inspections, etc.
     52016       Maintenance Network Maintenance                                             Expenditures for customary and ordinary repair and maintenance incurred in order to                                                    54514 (Professional and Contract
                                                                                             keep the computer network functioning properly.                                                                                        Services) for ongoing contracts
     52510          Utilities    Water                                                       Expenditures incurred through external third parties for water and sewage.                                                             Internal charges will be coded to
                                                                                                                                                                                                                                    49004/70004 (Allocation -
                                                                                                                                                                                                                                    Water/Sewer)
     52511          Utilities    Electric                                                    Expenditures incurred through external third parties for electricity.                                                                  Internal charges will be coded to
                                                                                                                                                                                                                                    49005/70005 (Allocation - Electric)
     52512          Utilities    Natural Gas                                                 Expenditures incurred through external third parties for natural gas.
     52513          Utilities    Storm Water                                                 Expenditures incurred through external third parties for storm water.                                                                  Internal charges will be coded to
                                                                                                                                                                                                                                    49006/70006 (Allocation - Storm
                                                                                                                                                                                                                                    Water)
     52514           Other       Gasoline/Fuel                                               Expenditures for gasoline or fuel incurred by a department to provide fuel for vehicles                                                                                      54009 (Travel - International) or
                                                                                             or equipment.                                                                                                                                                                54010 (Travel - Domestic) - use for
                                                                                                                                                                                                                                                                          expenditures for mileage/gas
                                                                                                                                                                                                                                                                          reimbursement while traveling on
                                                                                                                                                                                                                                                                          University business.
     53010         Supplies      Supplies                                                    Expenditures for general and administrative supplies (not equipment), to include           Office Depot invoices, Binding supplies,    51511 (Security/Safety Equipment),    53014 (Lab Supplies),                 53019 (Diplomas)
                                                                                             consumable office supplies, and other tangible items purchased for operational             Diplomas, Pens, markers, paper clips,       51513 (Computer Equipment &           53016 (Instructional Supplies)        53021 (Binding Supplies)
                                                                                             purposes.                                                                                  note pads, charts, paper, computer          Software <$5K),
                                                                                                                                                                                        discs, storage boxes, drinking water,       51515 (General Equipment),
                                                                                             NOTE: Equipment should NOT be charged here.                                                hand sanitizer, cost of diplomas for        51516 (Scientific Equipment),
                                                                                                                                                                                        graduates, memorial related flowers, etc.   51530 (Capital - Equipment &
                                                                                                                                                                                                                                    Furnishings)
     53011      Copy / Printing Postage & Shipping                                           Expenditures for postage, express mail, bulk mail and labor costs associated with          FedEx, UPS, etc.                            Mail Service internal charges are
                                                                                             sorting and fulfillment. Expenditures recorded in this account will generally relate to                                                coded to 49026/70026 (Allocation -
                                                                                             items being mailed/shipped to others outside of the University in conducting official                                                  Mail Services).
                                                                                             University business.
     53013      Copy / Printing Copy and Printing Expense                                    Expenditures incurred through external third parties for copy materials and related        Kinkos, UPS Store copier charges,           54514 (Professional and Contract                                            53012 (Copy Expense)
                                                                                             charges, development and printing of university bulletins and brochures, including WFU     production costs for business cards,        Services),                                                                  53028 (Bulletins/Brochures)
                                                                                             Health Sciences, for design and production of printed materials.                           invitations, cards, handouts, bulletins,    56524 (Marketing / Advertising)
                                                                                                                                                                                        brochures, publications, etc.
     53014         Supplies      Lab Supplies                                                Expenditures for laboratory supplies in the academic departments.                          Chemicals, beakers, safety goggles,                                               53010 (Supplies),
                                                                                                                                                                                        gloves, shoe slip covers, lab animals,                                            53016 (Instructional Supplies)
                                                                                                                                                                                        etc.
     53015         Supplies      Uniforms                                                    Expenditures for the cost of purchased uniforms, uniform rental, and departmental          Facility uniforms, President's House
                                                                                             shirts.                                                                                    staff, Police uniforms, Departmental
                                                                                                                                                                                        shirts, etc.
     53016         Supplies      Instructional Supplies                                      Expenditures for consumable supplies used in direct support of teaching and other          Classroom aids, smart board markers                                               53010 (Supplies),
                                                                                             academic activities (do not include equipment).                                            and erasers, etc.                                                                 53014 (Lab Supplies),
                                                                                                                                                                                                                                                                          55510 (Books)
     53017         Supplies      Medical Supplies                                            Expenditures for medical supplies.                                                                                                     56514 (Pharmacy/Health Svc.)
     53018         Supplies      Housekeeping Supplies                                       Expenditures for routine housekeeping supplies.                                            Paper towels, toilet paper, etc.                                                  53010 (Supplies)
     53020         Supplies      Audio/Visual Supplies                                       Expenditures for supplies to use electronic / computer supplies.                           Tapes, CD's, DVD's, projector bulb, etc.    51513 (Computer Equipment &           53010 (Supplies)
                                                                                                                                                                                                                                    Software <$5K)
                                                                                             NOTE: Equipment should NOT be charged here.
     53022       Maintenance Maintenance Supplies                                            Expenditures for supplies related to the normal and customary maintenance of
                                                                                             equipment, machinery, and other University assets.
     53510       Telephone /     Basic Trunk Expenses               To only be used by IS    Expenditures for the telephone trunk lines used by the University in connection with the
                   Internet                                                                  operation of its telephone system.
     53511       Telephone /     Long Distance Expense             To only be used by IS     Expenditures incurred through external third parties for the payment of long distance                                                  53512 (Telephone and Cable Expense)
                   Internet                                           and GRAYLYN            services.
     53512       Telephone /     Telephone and Cable Expense                                 Expenditures for cellular phones, pagers, basic local lines, cable, internet, wireless     Time Warner Cable, AT&T, Verizon,           53511 (Long Distance Expense),
                   Internet                                                                  cards, air cards, and related usage. Any phone equipment under $5,000 individually         Alltel, Sprint, etc.                        51530 (Capital - Equipment &
                                                                                             should be charged to 51513, while any equipment greater than $5,000 individually                                                       Furnishings).
                                                                                             should be charged to 51530.
                                                                                                                                                                                                                                    IS internal telephone charges are
                                                                                                                                                                                                                                    coded to 49012/70012 (Allocation -
                                                                                                                                                                                                                                    Telecom and Cable Cost).




D:\Docstoc\Working\pdf\f993cb80-3056-4441-bfab-020284e35128.xls
                                                                      Area of use if specific
                                                                       (i.e. Budget, Grants,
                                                                            Endowment,                                                                                                                                                                                                                             Accounts below are inactive and
   Account                                                              Athletics, Graylyn,                                                                                                                                                                                                                        should be budgeted in account
   Number         Category                      Account Name                    etc.)                                                    Definition                                                           Examples                              Related accounts             Commonly mistaken accounts             shown in column "A"
    54009          Travel        Travel - International                                         Travel related costs for traveling outside of the United States. If the end destination is   International airfare, lodging, meals,
                                                                                                outside of the United States, expenses incurred en route to non-US destination would         transportation, mileage reimbursement,
                                                                                                be charged to this account.                                                                  baggage fees, tips to bellman or other
                                                                                                                                                                                             service providers, etc. in accordance
                                                                                                                                                                                             with the University's travel and
                                                                                                                                                                                             entertainment policy found on the FAS
                                                                                                                                                                                             web site.
     54010          Travel       Travel - Domestic                                              Expenditures for WFU employees and other University guests, where we obtain original Domestic airfare, lodging, meals,                     54512 (Audit Fees),
                                                                                                detailed receipts. Travel for outside service providers, such as accountants/auditors,       transportation, mileage reimbursement,        54513 (Legal Fees),
                                                                                                lawyers, consultants, architects, where the travel is incidental and billed on their invoice baggage fees, tips to bellman or other        54514 (Professional and Contract
                                                                                                should be coded to 54512, 54513, 54514, and 54516.                                           service providers, etc. in accordance         Services),
                                                                                                                                                                                             with the University's travel and              54516 (Speaker)
                                                                                                                                                                                             entertainment policy found on the FAS
                                                                                                                                                                                             web site.




     54013          Travel       Team Travel/Away                       To only be used by      Expenditures for away competition travel; includes lodging, transportation, and meals.
                                                                           ATHLETICS
     54014          Travel       Team-Home Games                        To only be used by      Expenditures for home competition travel; includes lodging (if necessary), buses, and
                                                                           ATHLETICS            meals.
     54015          Travel       Pre-Season/Holiday                     To only be used by      Expenditures for pre-season competition travel when the campus is closed; includes
                                                                           ATHLETICS            lodging (if necessary), buses, and meals.
     54016          Travel       Post-Season Travel/Away                To only be used by      Expenditures for post-season away competition travel; includes lodging, transportation,
                                                                           ATHLETICS            and meals.
     54017          Travel       Recruitment - Students                                         Expenditures related to the recruitment of students. Expenses include, but are not           Official visits to campus, Grad student       54524 (Recruitment - Employees)     54009 (Travel - International),
                                                                                                limited to; travel, meals, advertising, etc.                                                 recruitment, Student Athlete recruitment,                                         54010 (Travel - Domestic)
                                                                                                                                                                                             etc.
     54018      Entertainment Entertainment, Local Meals and Food                               Expenditures for entertainment for WFU employees, students, and other University             Meals for entertainment, catering, food,      54512 (Audit Fees),                                                   54011 (Catering)
                                                                                                guests where original detailed receipts are obtained. Also, local meals and food             snacks supplied for fundraising events,       54513 (Legal Fees),
                                                                                                purchased for departmental events. Meals and entertainment for outside service               donor events, student group activities,       54514 (Professional and Contract
                                                                                                providers, such as accountants/auditors, lawyers, consultants, architects, where the         departmental events, local meals, food,       Services),
                                                                                                meals and entertainment are billed on their invoice should be coded to 54512, 54513,         snacks for departmental events, gift          54516 (Speakers)
                                                                                                54514, and 54516.                                                                            baskets, etc. in accordance with the
                                                                                                                                                                                             University's travel and entertainment
                                                                                                                                                                                             policy found on the FAS web site.

     54019          Travel       Post-Season Home                       To only be used by      Expenditures for post-season home competition travel; includes lodging (if necessary),
                                                                           ATHLETICS            buses, and meals.
     54510           Fees        Bank Fees                                                      Expenditures for fees charged by banking institutions. Normally these fees appear on         Bank service fees, foreign currency
                                                                                                the monthly bank statement.                                                                  exchange fees, etc.

     54511           Fees        Credit Card Fees                                            Expenditures for Payment Card Fees or Credit/Debit Card Fees. These charges are                 Credit card service fees, Telecheck
                                                                                             assessed when payment is made to the University via a credit card.                              fees, etc.
     54512       Professional    Audit Fees                           To only be used by FAS Expenditures for external auditors and consultants for annual, quarterly, or other              Payments for audit, tax, and actuarial        54513 (Legal Fees),
                   Services                                                                  reports/filings requiring an opinion.                                                           services related to the annual financial      54514 (Professional and Contract
                                                                                                                                                                                             statement audit.                              Services),
                                                                                                                                                                                                                                           54516 (Speaker)
     54513       Professional    Legal Fees                                                     Expenditures for the cost or payment of fees to external legal counsel (attorneys).                                                        54512 (Audit Fees),
                   Services                                                                                                                                                                                                                54514 (Professional and Contract
                                                                                                                                                                                                                                           Services),
                                                                                                                                                                                                                                           54516 (Speaker)
     54514       Professional    Professional and Contract Services                             Expenditures for professional or non-professional services incurred, including third         Architectural services, building              54512 (Audit Fees),                                                   54517 (Contract Services)
                   Services                                                                     party service agreements, other than Legal and Audit. Expense may or may not                 engineering services, computer                54513 (Legal Fees),
                                                                                                include a contract.                                                                          programming services, consulting and          54516 (Speaker Fees)
                                                                                                                                                                                             advisory services, alarm monitoring fee,
                                                                                                                                                                                             landscaping service agreement, staffing
                                                                                                                                                                                             services, security, cleaning services, etc.


     54515           Fees        Investment Management Fees           To only be used by FAS Expenditures for monthly, quarterly, or annual expenses assessed by the external fund
                                                                                             or investment manager.
     54516       Professional    Speakers                                                    Expenditures for the actual fee paid to a speaker or lecturer including honorariums,            Lecture series, departmental event            54009 (Travel - International),
                   Services                                                                  travel, and meal costs that are NOT substantiated by original detailed receipts.                speakers, etc.                                54010 (Travel - Domestic),
                                                                                                                                                                                                                                           54018 (Entertainment, Local Meals
                                                                                                                                                                                                                                           and Food),
                                                                                                                                                                                                                                           54512 (Audit Fees),
                                                                                                                                                                                                                                           54513 (Legal Fees),
                                                                                                                                                                                                                                           54514 (Professional and Contract
                                                                                                                                                                                                                                           Services)
     54519         Land,         Permits                                                        Expenditures for permits or required inspections related to obtaining permits.               Building permits, letter of credit renewal
                 Buildings &                                                                                                                                                                 fees, ABC license, underground storage
                 Equipment                                                                                                                                                                   tank operating permits, swimming pool
                                                                                                                                                                                             fees, air quality permits, hazardous
                                                                                                                                                                                             material permits, etc.

     54520         Utilities     Waste Disposal                                                 Expenditures for collection and disposal of campus waste and recyclables.
     54521         Athletics     Guarantees                             To only be used by      Expenditures for game guarantees.
                                                                           ATHLETICS
     54522         Athletics     Game Day Officials                     To only be used by      Expenditures for officials for home games.
                                                                           ATHLETICS




D:\Docstoc\Working\pdf\f993cb80-3056-4441-bfab-020284e35128.xls
                                                                  Area of use if specific
                                                                   (i.e. Budget, Grants,
                                                                        Endowment,                                                                                                                                                                                                                        Accounts below are inactive and
   Account                                                          Athletics, Graylyn,                                                                                                                                                                                                                   should be budgeted in account
   Number         Category                        Account Name              etc.)                                                 Definition                                                            Examples                            Related accounts              Commonly mistaken accounts           shown in column "A"
    54523           Fees         Penalties                                                  Expenditures for various tax, unemployment, alarm/fire inspection penalties, etc.         IRS, NC Department of Revenue, City
                                                                                            incurred by the University.                                                               of W-S, Employment Security
                                                                                                                                                                                      Commission of North Carolina, etc.
     54524          Travel       Recruitment - Employees                                    Expenditures related to the recruitment of employees. Expenses include, but are not       Official visits to campus, pre-             54017 (Recruitment - Students)        54009 (Travel - International),
                                                                                            limited to; travel, meals, advertising, etc.                                              employment screenings, employment                                                 54010 (Travel - Domestic)
                                                                                                                                                                                      ads, etc.
     54526           Other       Subcontracts > $25k              To only be used by FAS Expenditures for subcontract responsibilities/requirements of a grant to a third party.
                                                                        for GRANTS
     54527           Fees        Reinvest Pooled Manager Fees     To only be used by FAS Expenditures for monthly, quarterly, or annual expenses assessed to endowment funds
                                                                     for ENDOWMENT       still in reinvesting by the external fund or investment manager. Account reported in
                                                                                         correct net asset class based on FTMFBAL.
     55510         Supplies      Books                                                   Expenditures for books for use within a department or reference center. These books          Libraries                                                                         53016 (Instructional Supplies),
                                                                                         are not held for resale.                                                                                                                                                       58021 (Cost of Goods Sold)
     55511         Supplies      Subscriptions                                           Expenditures for online and hardcopy subscriptions to magazines, newspapers, and             Database searching, American Law                                                  55510 (Books)
                                                                                         professional publications obtained for employee and student use.                             Institute, CCH Incorporated, Center for
                                                                                                                                                                                      Education & Employment Law, The
                                                                                                                                                                                      Chronicle of Higher Education,
                                                                                                                                                                                      Congressional Quarterly, Inc., EBSCO
                                                                                                                                                                                      Subscription Service, LexisNexis, NY
                                                                                                                                                                                      Times, etc.
     55512          Library      Info Technology Center              To only be used        Expenditures for costs related to computer accessories for public computing in the lab.
                                                                    University LIBRARY
     55513          Library      Interlibrary Loans                  To only be used        Expenditures for obtaining materials through the interlibrary loan network.
                                                                    University LIBRARY
     55515          Library      Library Automation                  To only be used        Expenditures for technology enhancements made for the user community or for the           Cloud server, Marcive, Serials
                                                                    University LIBRARY      overall management of the library.                                                        Solutions, Archive It, RITS subscription,
                                                                                                                                                                                      etc.
     55517          Library      Microfilms                       To only be used by the    Expenditures for associated with microfilming library holdings.
                                                                      LAW LIBRARY
     55518          Library      Computer Bibliographic Svc       To only be used by the    Expenditures for costs related to providing the computerized bibliographic service.
                                                                      LAW LIBRARY
     55519          Library      Computer Learning Svc            To only be used by the    Expenditures for costs of the computer learning service.
                                                                      LAW LIBRARY
     56010        Insurance      Insurance                                                  Expenditures for insurance premiums and fees required by the University. Related          General liability, casualty, auto,
                                                                                            settlements are also to be credited here.                                                 commercial, and property, etc.
     56011            Tax        Property Tax                                               Expenditures for property taxes assessed by a county or any governmental taxing
                                                                                            authority.
     56012          Interest     Interest Expense                                           Expenditures for all interest expense, excluding interest related to Bonds.               Line of credit interest, Copy Center /                                            56013 (Bond Interest Expense)
                                                                                                                                                                                      Department interest, IKON capital lease
                                                                                                                                                                                      interest, interest paid to various
                                                                                                                                                                                      governmental agencies, etc.
     56013          Interest     Bond Interest Expense            To only be used by FAS Expenditures for all interest expense on Bonds.                                                                                                                                56012 (Interest Expense)

     56015           Tax         Amusement Tax                                              Expenditures for amusement tax.                                                           NC Department of Revenue
     56016         Land,         Lease/Rent Expense                                         Expenditures for rental of non-University owned space and/or equipment.                   Operating lease payments, apartment         49016/70016 (Allocation - Rent),      54009 (Travel - International),
                 Buildings &                                                                                                                                                          rentals, office space rentals, storage      49037/70037 (Allocation - Graylyn),   54010 (Travel - Domestic)
                 Equipment                                                                                                                                                            space rentals (including rental of space    49038/70038 (Allocation - Benson),
                                                                                                                                                                                      for meetings and events), equipment         49041/70041 (Allocation - Wait
                                                                                                                                                                                      rentals, Digital copier program lease       Chapel),
                                                                                                                                                                                      payments, rentals and leases of             49042/70042 (Allocation - Brendle
                                                                                                                                                                                      computers, furniture, and local use of      Recital Hall),
                                                                                                                                                                                      rental vehicles.

     56018           Other       Charitable Contributions                                   Expenditures for charitable contributions made by Wake Forest University to another
                                                                                            entity.

                                                                                         NOTE: Normally gifts or charitable donations to other tax-exempt organizations, other
                                                                                         than WFU, are not advised or recommended, and appropriate approval must be
                                                                                         obtained (VP level or above).
     56019        Insurance      Self-Insurance Reserve           To only be used by FAS Expenditures for the departmental transfers to fund the self-insurance equipment
                                                                                         reserve.
     56510           Other       Bad Debt Expense                                        Expenditures related to estimate of uncollectible debts outstanding.                                                                     11009 (Allow for Doubtful Acct -
                                                                                                                                                                                                                                  Other),
                                                                                                                                                                                                                                  11012 (A/R-Allowance for Doubtful
                                                                                                                                                                                                                                  Acc),
                                                                                                                                                                                                                                  12011 (Allow. For Uncoll. Pledges),
                                                                                                                                                                                                                                  15011 (Inventory Reserves)
     56512           Other       Student Awards                                             Expenditures for prizes and awards bestowed on a worthy student NOT awarded               Merit based awards, non-merit based
                                                                                            through the Financial Aid office.                                                         awards, random drawings, door prizes,
                                                                                                                                                                                      competitions, etc.
     56513       Professional    Athletes Medical Expense          To only be used by       Expenditures incurred through external third parties for medical treatment or practices   Eye care, orthopedics, etc.                 53017 (Medical Supplies),
                   Services                                           ATHLETICS             for a student athlete.                                                                                                                56514 (Pharmacy/Health Svc.)
     56514         Supplies      Pharmacy/Health Svc.              To only be used by       Expenditures for pharmacy supplies or medicines requiring a prescription to dispense.                                                 53017 (Medical Supplies)
                                                                   STUDENT HEALTH
                                                                     SERVICES and
                                                                   ATHLETICS-Sports
                                                                        Medicine
     56515           Other       Art & Restoration                                          Expenditures for the cost of art, framing, and restoration associated with artwork
                                                                                            displayed on the Reynolda campus.
     56517           Other       Laundry Expense                                            Expenditures for laundering or cleaning towels, uniforms, and other University supplies. Tablecloth, linens, bed spreads,
                                                                                                                                                                                     uniforms, etc.
     56518           Other       Radio Transmission                 To only be used by      Expenditures for the actual radio station transmission.
                                                                          WFDD




D:\Docstoc\Working\pdf\f993cb80-3056-4441-bfab-020284e35128.xls
                                                                       Area of use if specific
                                                                        (i.e. Budget, Grants,
                                                                             Endowment,                                                                                                                                                                                                                   Accounts below are inactive and
   Account                                                               Athletics, Graylyn,                                                                                                                                                                                                              should be budgeted in account
   Number         Category                     Account Name                      etc.)                                                Definition                                                        Examples                             Related accounts              Commonly mistaken accounts          shown in column "A"
    56519          Other         School/Unit Contingency                  To only be used by   Expenditures for contingencies within specific schools or units. To be used for
                                                                               BUDGET          budgeting or funding only, no actual expenditures should be charged to this account.

     56520           Other       Reimbursement of Expense                                       Reimbursement for expenditures incurred by the University on behalf of an external       NCAA travel reimbursement,
                                                                                                third party, employee, or student.                                                       reimbursement of internally allocated
                                                                                                                                                                                         expenses, salary support from an
                                                                                                NOTE: This account should not be used for reimbursement of personal expenditures         external third party, etc.
                                                                                                charged in error to the University by an employee or student.
     56521         Athletics     Game Day Operations                     To only be used by     Expenditures for costs of operating on game days. This account is used in combination
                                                                            ATHLETICS           with an activity code to designate the sport.
     56523       Professional    Photography                                                    Expenditures for services provided by a professional photographer.
                   Services
     56524        Advertising    Marketing / Advertising                                        Expenditures for marketing and advertising of academic programs, events, and other       Ads in sporting or theatre programs,      54514 (Professional and Contract
                                                                                                University initiatives.                                                                  business journals, WFU logo items, etc.   Services),
                                                                                                                                                                                                                                   54524 (Employee Recruitment)

     56526         Supplies      Student Life Programming                                       Expenditures for supplies, food, etc. for Student Life programs.
     56527          Other        Miscellaneous Expense                                          Expenditures NOT otherwise defined in this account dictionary. This account should       Submission fees for articles to be
                                                                                                only be used as a last resort.                                                           published, etc.
     56528           Other       Concessions Expense                                            Expenditures related to the purchasing and reselling of event tickets, where the         Carowinds, sporting events, movie
                                                                                                revenue is charged to a revenue account.                                                 tickets, airport shuttle, etc.
     56535         Land,         FF&E Reserve                            To only be used by     Expenditures to fund and replace capital investments that typically affect the guest     Carpet, rugs, drapes, furniture,
                 Buildings &                                                 GRAYLYN            experience at hotels. The end product illustrates the perceived value of the customer.   decorative lighting fixtures, computer
                 Equipment                                                                      This is an industry specific account.                                                    systems, Telecom/PBX Equipment,
                                                                                                                                                                                         Cable or Satellite TV, Kitchen
                                                                                                                                                                                         Equipment, Laundry Equipment,
                                                                                                                                                                                         Bedding/Soft Goods, Rooms
                                                                                                                                                                                         Accessories, TVs, Beds, Mattresses,
                                                                                                                                                                                         Desks, etc.
     56536         Land,         Disposal of Fixed Assets              To only be used by FAS Expenditures for loss on disposal of fixed assets.
                 Buildings &
                 Equipment
     56599          Other        Off-Campus Tuition Expense                                     Expenditures for tuition paid to other institutions for students participating in
                                                                                                international or domestic off-campus programs.
     57010       Gift In Kind    Non-Cash Gifts - Expense of Sale                               Expenditures for sale of non-cash gifts.                                                 Stock, vehicles, etc.
     57012       Gift In Kind    Gift In Kind Usage                                             Usage for the value (FMV) for all non cash gifts given to and used by the University.    Meals, Lodging, Use of Space,             41512 (Non-cash gifts),
                                                                                                                                                                                         Equipment, etc.                           41521 (Gift-in-kind other)
     58016     Cost of Goods Inventory Adjustments                      To only be used by Expenditures for the adjustment of general ledger inventory accounts to the physical
                    Sold                                               UNIVERSITY STORES inventory counts.
                                                                         and UNIVERSITY
                                                                              PRESS
     58017     Cost of Goods     Purchases - Plants for Resale          To only be used by Expenditures for the cost of plants held for resale.
                    Sold                                                    FACILITIES
     58019     Cost of Goods     Freight In                                                Expenditures for the cost of incoming freight associated with delivery of goods.
                    Sold
     58020     Cost of Goods     Freight Out                             To only be used Expenditures for the shipping costs related to customer purchases or shipping unsold
                    Sold                                               UNIVERSITY STORES textbooks back to the publishers for credit.
     58021     Cost of Goods     Cost of Goods Sold                                      Expenditures for the cost of product held for re-sale when sold to the ultimate customer.                                                                                                                      58011 (Purchases - Mags & Papers),
                    Sold                                                                                                                                                                                                                                                                                58012 (Purchases - Coffee),
                                                                                                                                                                                                                                                                                                        58013 (Purchases - Pastries & Misc.
                                                                                                                                                                                                                                                                                                        Food),
                                                                                                                                                                                                                                                                                                        58014 (Purchases - Film Development),
                                                                                                                                                                                                                                                                                                        58015 (Purchases - Special Orders),
                                                                                                                                                                                                                                                                                                        58024 (Purchases - Ink Cartridge Refill)




     58023     Cost of Goods Cost of Employee Meals                      To only be used by     Expenditures for on-site meals provided to employees when they are required to work
                    Sold                                                     GRAYLYN            through the meal hour. This is an industry specific account.
     70002      Allocations Allocation - Chilled Water for AC            To only be used by     To allocate charges to internal departments for chilled water for AC.                                                              49002 (Allocation - Chilled Water for
                                                                            FACILITIES                                                                                                                                             AC)
     70003        Allocations    Allocation - Steam                      To only be used by     To allocate charges to internal departments Auxiliary units for steam.                                                             49003 (Allocation - Steam)
                                                                            FACILITIES
     70004        Allocations    Allocation - Water/Sewer                To only be used by     To allocate charges to internal departments for water/sewer.                                                                       49004 (Allocation - Water/Sewer)
                                                                            FACILITIES
     70005        Allocations    Allocation - Electric                   To only be used by     To allocate charges to internal departments for electrical usage.                                                                  49005 (Allocation - Electric)
                                                                            FACILITIES
     70006        Allocations    Allocation - Storm Water                To only be used by     To allocate charges to internal departments for storm water.                                                                       49006 (Allocation - Storm Water)
                                                                            FACILITIES
     70007        Allocations    Allocation - Transit Services           To only be used by     To allocate charges to RL&H from Facilities for transit services.                                                                  49007 (Allocation - Transit Services)
                                                                               RL&H
     70010        Allocations    Allocation - Auto                       To only be used by     To allocate charges to internal departments for vehicle related expenses.                                                          49010 (Allocation - Auto)
                                                                            FACILITIES
     70011        Allocations    Allocation - General                                           To allocate charges to internal department for general expenses, NOT otherwise                                                     49011 (Allocation - General)
                                                                                                defined in the 7xxxx series allocation accounts.
     70012        Allocations    Allocation - Telecom and Cable Cost     To only be used by     To allocate charges to internal departments for cable costs and Compco telephone                                                   49012 (Allocation - Telecom and                                      70030 (Allocation - Cable Costs)
                                                                             TELECOM            expenses, including land line phone (i.e. local and long distance service).                                                        Cable Cost)

     70013        Allocations    Allocation - Maintenance                To only be used by     To allocate charges to internal departments for maintenance related expenses.                                                      49013 (Allocation - Maintenance)
                                                                            FACILITIES
     70015        Allocations    Allocation - Grounds                    To only be used by     To allocate charges to internal departments for grounds maintenance and supplies.                                                  49015 (Allocation - Grounds)
                                                                            FACILITIES




D:\Docstoc\Working\pdf\f993cb80-3056-4441-bfab-020284e35128.xls
                                                                       Area of use if specific
                                                                        (i.e. Budget, Grants,
                                                                             Endowment,                                                                                                                                                                                                                                 Accounts below are inactive and
   Account                                                               Athletics, Graylyn,                                                                                                                                                                                                                            should be budgeted in account
   Number         Category                      Account Name                     etc.)                                                  Definition                                                         Examples                            Related accounts                  Commonly mistaken accounts                   shown in column "A"
    70016         Allocations    Allocation - Rent                                               To allocate charges to internal departments for rent expenses, including on-campus                                                  49016 (Allocation - Rent)                                                        70043 (Allocation - Faculty Apartments)
                                                                                                 apartment rental.
     70018        Allocations    Allocation - Athletics                 To only be used by       To allocate internal support from the University & Professional Schools to Athletics.                                               49018 (Allocation - Athletics)
                                                                            BUDGET
     70020        Allocations    Allocation - Advancement               To only be used by       To allocate charges from Advancement to WFUSB & Law.                                                                                49020 (Allocation - Advancement)
                                                                            BUDGET
     70021        Allocations    Allocation - University Support        To only be used by       To allocate internal support from the University.                                                                                   49021 (Allocation - General University)
                                                                            BUDGET
     70024        Allocations    Allocation - WFDD                      To only be used by       To allocate charges to internal departments for WFDD radio station expenses.                                                        49024 (Allocation - WFDD)
                                                                              WFDD
     70025        Allocations    Allocation - University Stores         To only be used by       To allocate charges to internal departments for University Bookstore expenses.                                                      49025 (Allocation - University Stores)
                                                                       UNIVERSITY STORES
     70026        Allocations    Allocation - Mail Services                                      To allocate charges to internal departments for Mail Services expenses.                                                             49026 (Allocation - Mail Services)
     70027        Allocations    Allocation - Copy Center                                        To allocate charges to internal departments for Benson Copy Center and ZSR copy and                                                 49027 (Allocation - Copy Center)
                                                                                                 document delivery expenses.
     70028        Allocations    Allocation - OG&B                                               To allocate charges to internal departments for Old Gold & Black newspaper invoices.                                                49028 (Allocation - OG&B)

     70029        Allocations    Allocation - Ath Tickets/Rentals        To only be used by      To allocate charges to internal departments for ticket sales.                                                                       49029 (Allocation - Athletics Tkts/Rtls)
                                                                            ATHLETICS
     70031        Allocations    Allocation - RH Museum Store                                    To allocate charges to internal departments for Reynolda House Museum Store                                                         24000 (Due To/From - General
                                                                                                 purchases.                                                                                                                          Interchart)
     70032        Allocations    Allocation - Cellular Services         To only be used by       To allocate charges to internal departments for Mobile U cellular phone charges.                                                    49032 (Allocation - Cellular)
                                                                            TELECOM
     70033        Allocations    Allocation - University Police         To only be used by       To allocate charges to internal departments for University Police expenses.                                                         49033 (Allocation - University Police)
                                                                       UNIVERSITY POLICE
     70034        Allocations    Allocation - Ath. Royalties            To only be used by       To allocate charges to internal departments for royalties received from University                                                  49034 (Allocation - Ath. Royalties)
                                                                           ATHLETICS             Stores.
     70035        Allocations    Allocation - Band                      To only be used by       To allocate charges to internal departments for Band Allocation.                                                                    49035 (Allocation - Band)
                                                                             BUDGET
     70036        Allocations    Allocation - Information Services                               To allocate charges to internal departments for Information Services expenses.                                                      49036 (Allocation - Information
                                                                                                                                                                                                                                     Services)
     70037        Allocations    Allocation - Graylyn                    To only be used by      To allocate charges to internal departments for the use of Graylyn Conference Center.                                               49037 (Allocation - Graylyn)
                                                                             GRAYLYN
     70038        Allocations    Allocation - Benson                                             To allocate charges to internal departments for Benson Center expenses.                    Banner paper, posters, Student Mixers,   49038 (Allocation - Benson)
                                                                                                                                                                                            LCD rentals, early open fees, signage,
                                                                                                                                                                                            stage rental, room charges, etc.


     70040        Allocations    Allocation - Conferences                                        To allocate charges to internal departments for Conference expenses, including room                                                 49040 (Allocation - Conferences)
                                                                                                 rent. Not to be used for external conference charges.
     70041        Allocations    Allocation - Wait Chapel                                        To allocate charges to internal departments for Wait Chapel expenses.                                                               49041 (Allocation - Wait Chapel)
     70042        Allocations    Allocation - Brendle Recital Hall                               To allocate charges to internal departments for Brendle Recital Hall expenses.                                                      49042 (Allocation - Brendle Recital
                                                                                                                                                                                                                                     Hall)
     70044        Allocations    Allocation - International Studies                        To allocate charges to internal departments for International ID cards & other services                                                   49044 (Allocation - International
                                                                                           provided by Center for International Studies.                                                                                             Studies)
     70045        Allocations    Allocation - Reynolda Gardens          To only be used by To allocate charges to internal departments for Reynolda Gardens plants/supplies.                                                         49045 (Allocation - Reynolda Gardens)
                                                                       REYNOLDA GARDENS

     70047        Allocations    Allocation - CER                                                To allocate charges to internal departments for Communications and External                                                         49047 (Allocation - CER)
                                                                                                 Relations expenses.
     70049        Allocations    Allocation - Athletics Other            To only be used by      To allocate charges to internal departments for non-ticket sales, and rental of Athletic                                            49049 (Allocation - Athletics Other)
                                                                            ATHLETICS            facilities.
     70050        Allocations    Allocation - Central Tax                                        To allocate charges to internal departments for University Central Tax.                                                             49050 (Allocation - Central Tax)
     70051        Allocations    Allocation - CFSC                                               To allocate charges to internal departments for services provided by Campus Financial                                               49051 (Allocation - CFSC)
                                                                                                 Services and Communications.
     70052        Allocations    Allocation - Digital Copier Program                             To allocate charges to internal departments for digital copier program copy expenses.                                               49052 (Allocation - Digital Copier
                                                                                                                                                                                                                                     Program)
     90010         Transfers     Trsfr to Dept/Rest Funds                                        To record expense (debit) side of intrafund transfers within Fund type 10 OR within        Fund type 10 includes; 111111,           98010 (Trsfr In from Dept/Rest Funds) 90030 (Transfer to Restricted)
                                                                                                 Fund type 20.                                                                              RGxxxx, Dxxxx, CGxxxx, and SUxxxx;
                                                                                                                                                                                            and fund type 20 includes; RCxxxx and
                                                                                                 NOTE: Do NOT use this account when crossing fund types.                                    ERxxxx
     90016         Transfers     Temporary Budget Reduction              To only be used by      To record mandatory temporary budget reductions.                                                                                    90018 (Temporary Budget Adjustment
                                                                             BUDGET                                                                                                                                                  Reserve)
     90017         Transfers     Voluntary Temp Budget Reduction         To only be used by      To record voluntary temporary budget reductions.                                                                                    90018 (Temporary Budget Adjustment
                                                                             BUDGET                                                                                                                                                  Reserve)
     90018         Transfers     Temporary Budget Adjustment Reserve     To only be used by      To record savings from budget reductions.                                                                                           90016 (Temporary Budget Reduction),
                                                                             BUDGET                                                                                                                                                  90017 (Voluntary Temp Budget
                                                                                                                                                                                                                                     Reduction)

     90019         Transfers     Transfer to School of Medicine                                  To record expense (debit) side of annual allocations/shared costs negotiated between                                                20014 (A/P - WFUHS)
                                                                                                 Reynolda Campus and WFUHS.
     90020         Transfers     Transfer to Reynolda House/WFU                                  To record expense (debit) side of annual operating subsidy funding provided to                                                      Cash
                                                                                                 Reynolda House
     90025         Transfers     Transfer/Reserves Outflow                                       To record expense (debit) side of funding projects or operating departments from                                                    98025 (Transfer/Reserves Inflow)
                                                                                                 reserves (Fund type 10 or 96). Also used to record expense (debit) side of funding for
                                                                                                 Central Loans.
     90030         Transfers     Transfer to Restricted                                          To record expense (debit) side of interfund transfer between Fund type 10, 20, or 96.                                               98030 (Transfer In from Restricted)        90010 (Transfer to Dept/Rest Funds)

                                                                                                 NOTE: Use this account when crossing fund types.

     90035         Transfers     Leave Replacement Transfers                                     To record expense (debit) side of transfers between restricted funds and academic                                                   98035 (Leave Replacement Transfers
                                                                                                 operating budgets to fund salaries for replacement faculty.                                                                         In)
     90040         Transfers     Transfer to Debt Service                                        To record revenue (credit) and expense (debit) side of transfers to fund debt service in                                            90040 (Transfer to Debt Service)
                                                                                                 plant fund (Fund type 10 and 96).




D:\Docstoc\Working\pdf\f993cb80-3056-4441-bfab-020284e35128.xls
                                                                               Area of use if specific
                                                                                (i.e. Budget, Grants,
                                                                                     Endowment,                                                                                                                                                                                            Accounts below are inactive and
   Account                                                                       Athletics, Graylyn,                                                                                                                                                                                       should be budgeted in account
   Number         Category                     Account Name                              etc.)                                                  Definition                                        Examples            Related accounts                Commonly mistaken accounts                shown in column "A"
    90045         Transfers      Transfer to Working Capital                                             To record revenue (credit) and expense (debit) side of transfers for Working Capital                90045 (Transfer to Working Capital)
                                                                                                         market value adjustments.
     90046         Transfers     Transfer Prin & Int to Central Loan                                     To record expense (debit) side of principal and interest payments related to Central                98046 (Transfer Prin & Int in from
                                                                                                         Loan borrowings                                                                                     Depts)
     90047         Transfers     Transfer Fee to Central Loan                                            To record expense (debit) side of fee payments related to Central Loan Borrowings.                  98047 (Transfer Fee in from Depts)

     90050         Transfers     Transfer to/from                             To only be used by FAS To record expense (debit) side of ZSR annual matching gift, as well as, expense (debit)                 90050 (Transfer to/from - Chart X),
                                                                                                     and revenue (credit) side of property transfers between Reynolda Campus and Wake                        90052 (Endowment Unitizable
                                                                                                     Forest University Foundation.                                                                           Transfers - Chart R)
     90051         Transfers     Endowment Reclass                                                   To record debit and credit side of endowment reclassifications only. Not to be used                     90051 (Endowment Reclass)
                                                                                                     when buying or selling items in the endowment pool.
     90052         Transfers     Endowment Unitizable Transfers                                      To record transfer of funds to/from the endowment pool to buy/sell units ONLY.
     90053         Transfers     Transfer to Projects                                                To record expense (debit) side of projects funded from operating budgets or Central                     99990 (Transfer: Project Funding
                                                                                                     Loans (Fund type 10, 20, or 96).                                                                        (Plant))
     90054         Transfers     Transfer to Univ Captl Funding                                      To record expense for approved capital funding.
     90055         Transfers     Transfer to Plant Fund 96                                           To record expense (debit) side of projects funded from General University reserve.                      99990 (Transfer: Project Funding
                                                                                                                                                                                                             (Plant))
     90056         Transfers     Transfer to Endowment                                               To record revenue (credit) and expense (debit) for the transfer of funds to/from the                    90052 (Endowment Unitizable
                                                                                                     endowment to buy/sell units (WFU Development Foundation, Fund type 70, RC's, and                        Transfers)
                                                                                                     RG's).
     90057         Transfers     Trsf Project Mgmt Fee to Facilities                                 To record expense (debit) side of 2% project management fee for over $500k projects                     98057 (Trsf Project Mgmt Fee from
                                                                                                     only.                                                                                                   Project)
     90061         Transfers     Net Assets Released Unrestricted             To only be used by FAS To record net assets released from restrictions for year end audit and interim financial                90062 (Net Assets Released Temp
                                                                                                     reporting.                                                                                              Restr)
     90062         Transfers     Net Assets Released Temp Restr               To only be used by FAS To record net assets released from restrictions for year end audit and interim financial                90061 (Net Assets Released
                                                                                                     reporting.                                                                                              Unrestricted)
     98010         Transfers     Trsfr In from Dept/Rest Funds                                       To record revenue (credit) side of intrafund transfers within Fund type 10 or Fund type                 90010 (Trsfr to Dept/Rest Funds)        98030 (Transfer In From Restricted)
                                                                                                     20.

                                                                                                         NOTE: Do NOT use this account when crossing fund types.
     98015         Transfers     Transfer from Foundation (Chart F)                                      To record revenue (credit) side of transfers from WFU Development Foundation (Chart                 90015 (Trsf to Reynolda Campus
                                                                                                         F) when property is sold.                                                                           (Chart R) from Chart F)
     98019         Transfers     Transfer In from School of Medicine                                     To record revenue (credit) side of the annual allocations/shared costs negotiated                   20014 (A/P - WFUHS)
                                                                                                         between Reynolda Campus and WFUHS.
     98025         Transfers     Transfer/Reserves Inflow                                                To record revenue (credit) side of funding projects or operating departments from                   90025 (Transfer/Reserves Outflow)
                                                                                                         reserves (FTYP10 or 96). Also used to record revenue (credit) side of funding from
                                                                                                         Central Loans.
     98030         Transfers     Transfer In from Restricted                                             To record revenue (credit) side of interfund transfer between Fund type 10, 20, or 96.              90030 (Transfer to Restricted)          98010 (Transfer In From Dept/Rest
                                                                                                                                                                                                                                                     Funds)
                                                                                                         NOTE: Use this account when crossing fund types.

     98035         Transfers     Leave Replacement Transfers In                                          To record revenue (credit) side of transfers between restricted funds and academic                  90035 (Leave Replacement Transfers)
                                                                                                         operating budgets to fund salaries for replacement faculty.
     98046         Transfers     Transfer Prin & Int in from Depts                                       To record revenue (credit) side of principal and interest payments related to Central               90046 (Transfer Prin & Int to Central
                                                                                                         Loan borrowings                                                                                     Loan)
     90047         Transfers     Transfer Fee in from Departments                                        To record revenue (credit) side of fee payments related to Central Loan Borrowings.                 90047 (Transfer Fee to Central Loan)

     98057         Transfers     Trsf Project Mgmt Fee from Project                                      To record revenue (credit) side of 2% project management fee for over $500k projects                90057 (Trsf Project Mgmt Fee to
                                                                                                         only.                                                                                               Facilities)
     99990         Transfers     Transfer: Project Funding (Plant)                                       To record revenue (credit) side of funding any plant fund project.                                  90053 (Transfer to Projects),
                                                                                                                                                                                                             90055 (Transfer to Plant Fund 96)

    NOTE:      Below is a list of links to University approved policies and procedures, which should be reviewed and are in support of the above definitions.
               Fixed Asset policy and forms                                     http://www.wfu.edu/fas/fixed_assets/index.html
               Accounts Payable policies and forms                              http://www.wfu.edu/fas/ap/index.html




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Description: Purchase Price Allocation Business Sale document sample