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					                  EUROPEAN UNION


                  Delegation of the European Commission to Bosnia and Herzegovina


                                                                        Sarajevo, 16th March 2007


                                      Clarification No. 1

  “Supply of Furniture and Equipment for Gradina – Jasenovac border crossing point
      and BiH State Border Service (SBS) Headquarters in Sarajevo, Bosnia and
                                   Herzegovina”


                                 Tender No. EC/BIH/07/001


Question No. 1
Lot 1: furniture for Gradina-Jasenovac border crossing point - Delivery terms
Do you have already specified minimum delivery terms accountable after signing contract?
Could delivery terms that doesn't response to your needs be a reason for rejecting tender
offer?
Answer No. 1
Please refer to Part A. Instruction to Tenderers, Article 1.1 stating "The subject of the
contract is the delivery, assembly and installation by the Contractor……… within three (3)
months from signature of the contract by both parties." As indicated in Tender Dossier the
term of delivery is DDP (not including customs duties, import duties, taxes or other
equivalent fiscal charges) as per Incoterms 2000 International Chamber of Commerce.
Please refer to Part A. Instruction to Tenderers, Article 20.1 Examination of the
administrative conformity of tenders "…. If a tender does not comply with the tender dossier,
it will be rejected immediately and may not subsequently be made to comply by correcting it
or withdrawing the departure or restriction."


Question No. 2
Lot 1: furniture for Gradina-Jasenovac border crossing point - Tender documentation
Does tender documentation must follow tender specification or since tender takes place in
Bosnia and Herzegovina, documentation must be complete as specified in Law for Public
supply for Bosnia and Herzegovina?
Answer No. 2
The tender documentation must follow tender specification and procurement procedure is
entirely subject to stipulations of the European Commission procurement procedures i.e.
Practical Guide to contract procedures for EC external actions referred to in an Invitation to
Tender.



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Question No. 3
Lot 1: furniture for Gradina-Jasenovac border crossing point -Tender documentation
Does original tender documentation needed to participate in tender, in case it is written in
local language, has to translated by authorised translator?

Answer No. 3
Please refer to the Instructions to tenderers, Article 9, Language of offers: "The offers, all
correspondence and documents related to the tender exchanged by the tenderer and the
Contracting Authority must be written in the language of the procedure which is English".
Only supporting documents and printed literature furnished by the tenderer may be in
another language, provided they are accompanied by a translation into the language of the
procedure. It is not requested to be authorised translation.


Question No. 4
Lot 1: furniture for Gradina-Jasenovac border crossing point - Colour finish of furniture
Listed colour in tender specification is natural beech, is it possible to offer for example table
with desk top in natural beech, and base panels in different colour (neutral grey or beige)?
Answer No. 4
Natural beech finishing applies for desktop.
Table legs if made in steel/ metal shall be coloured silver or grey. In case of wooden panel
legs they shall be coloured silver or grey, or in natural beech finishing.


Question No. 5
Lot 2: furniture for BiH SBS HQ - Delivery terms
Do you have already specified minimum delivery terms accountable after signing contract?
Could delivery terms that doesn't response to your needs be a reason for rejecting tender
offer?
Answer No. 5
Please refer to Answer No. 1.


Question No.6
Lot 2: furniture for BiH SBS HQ - Tender documentation
Does tender documentation must follow tender specification or since tender takes place in
Bosnia and Herzegovina, documentation must be complete as specified in Law for Public
supply for Bosnia and Herzegovina?
Answer No. 6
Please refer to Answer No. 2.


Question No.7
Lot 2: furniture for BiH SBS HQ - Tender documentation


                                           Page 2 of 6
Does original tender documentation needed to participate in tender, in case it is written in
local language, has to translated by authorised translator?
Answer No. 7
Please refer to Answer No. 3.


Question No. 8
Lot 2: furniture for BiH SBS HQ - Color finish of furniture
Listed code for colour finish in tender specification are 3442 for light grey, F583 for bronze
and h1512 for cherry.
Since mentioned codes (as far as we are informed and based on our experience) are not part of
any international standards for colour, are the listed codes belong to colour card of certain
supplier (which would limit tender participation just on a dealer of that furniture line) or if
they are part of international colour code, could you please inform us for which one?
Also, since bronze colour is not standard in colour finishes of office furniture is it possible to
offer other colour close to international standards as RAL (walnut, wenge, beech, cherry,
mahagony, grey, beige, oak, pear, ...)?
Is it possible to send us sample for colour bronze?
Answer No. 8
Please disregard the colour codes specified in lot 2, items 2.2, 2.3, 2.4 and 2.5 only.
Parts of furniture requiring a specific colour (not a wooden texture) cannot be replaced by
wooden texture finishing.


Question No. 9
Lot 2 Item 2.1.4 Manager's office Chair with fixed arms:
Do you require natural leather or artificial leather?
Answer No. 9
"Leather" assumes natural leather.


Question No. 10
Lot 2 Item 2.2 office tables:
It is both mentioned that working top made of melamine chipboard and laminated on both
sides. Do you require panels made of melamine chipboard or chipboard covered by laminate?
There is price difference between two types of material.
Answer No. 10
Lot 2, Item 2.2. Tables – working tops have to be made in chipboard (or better) laminated on
both sides (laminate being a cover to the furniture surface, made of layer of wood or non-
wood material) and coated with melamine cover (melamine being a protective cover) to
assure that working tops are matt, scratch resistant, resistant to fire, chemical and
mechanical impacts.
This also applies for Lot 1, Items 1.1 Office Desk and 1.4. Meeting Table.

                                            Page 3 of 6
Question No. 11
Lot 2 Item 2.3 Mobile drawer units:
Could you explain what is meant by self-returning rail?
Answer No. 11
Self- returning rail considers the mechanism to provide for easier return of the drawer into
the closed position. The drawer should be equipped with the amortising mechanism to avoid
bump at closing.


Question No. 12
Lot 2 Item 2.2 Tables:
Description is: Matt, scratch proof finish, resistant to fire, chemicals and mechanical impacts.
Would you please clarify and notice the list of chemicals, the time of exposition and on which
temperature. Concerning the resistance to fire, would you, please quote according to which
standard.
Answer No. 12
It would be considered sufficient to assure fire resistance, resistance to chemicals and
mechanical impacts by applying the melamine coating on laminated panels (please also refer
to Answer No. 10).


Question No. 13
Lot 2 Item 2.4 Closed office cabinet:
It is mentioned that closets are made of laminate melamine chipboard. Will the body, doors
and shelves be in melamine chipboard or the body and shelves will be in melamine chipboard
and the doors will be chipboard covered by laminate?
Answer No. 13
Lot 2, Item 2.4. Closed Office Cabinet (Archiving) – All parts of the cabinet (doors, body,
shelves) would be made in chipboard laminated on both sides, and coated with melamine
cover to assure that surfaces are matt, scratch resistant, resistant to fire, chemical and
mechanical impacts.
This also applies for Item 2.5. Wardrobe Cabinet.


Question No. 14
Lot 2: In ANNEX II: TECHNICAL SPECIFICATIONS, LOT 2 - you mentioned drawing
references. How can we see and obtain those drawings?
Answer No. 14
The drawing references could be obtained from the following web page:
http://www.delbih.ec.europa.eu/en/tandv/tandv.htm, link 04) Reception Equipment (zip).


Question No. 15



                                           Page 4 of 6
22. Tender Guarantee, 22.1. must be presented in the form specified in the Annex – there is
not form for tender guarantee, only for pre-financing and performance guarantee.
Answer No. 15
Please find enclosed form of a Tender Guarantee at the last page of this Clarification.




                                          Page 5 of 6
                             TENDER GUARANTEE FORM
                                 Specimen tender guarantee
       < To be completed on paper bearing the letterhead of the financial institution >
     For the attention of <Address of the Contracting Authority> referred to below as the
                                   “Contracting Authority”
                                                                             <Date>

Title of contract: Supply of furniture and equipment for Gradina-Jasenovac border
crossing point and BiH SBS HQ in Sarajevo, Bosnia and Herzegovina
Tender No.: EC/BiH/07/001

Identification number: EuropeAid/125-194/L/SUP/BA, LOT(s) no…

We, the undersigned, <name and address of financial institution>, hereby irrevocably declare
that we will guarantee as primary obligor, and not merely as a surety on behalf of <Tenderer's
name and address> the payment to the Contracting Authority of <amount of the tender
guarantee>, this amount representing the guarantee referred to in article 11 of the
Procurement Notice.

Payment shall be made without objection or legal proceedings of any kind, upon receipt of
your first written claim (sent by registered letter with confirmation of receipt) if the Tenderer
does not fulfil all obligations stated in its tender. We shall not delay the payment, nor shall we
oppose it for any reason whatsoever. We shall inform you in writing as soon as payment has
been made.

We note that the guarantee will be released at the latest within 45 days of the expiry of the
tender validity period, including any extensions, in accordance with Article 8 of the
Instructions to Tenderers.

The law applicable to this guarantee shall be that of <country of the Contracting Authority/
country in which the financial institution issuing the guarantee is established>. Any dispute
arising out of or in connection with this guarantee shall be referred to the courts of <name of
the country of the Contracting Authority>.

The guarantee will enter into force and take effect from the submission deadline of the tender.


Name: …………………………… Position: …………………



Signature: ……………..



Date:




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