Zen and the Art of BRAC Budgeting

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					Zen and the Art of BRAC
      Budgeting
       Barbara Donegan
 Director, Financial Operations
 Defense Supply Ctr. Richmond


  DLA's Aviation Supply & Demand Chain Manager
                     What is Zen?

   Zen is a school of Buddhism that emphasizes
   wisdom in the attainment of awakening, often
      simply called the path of enlightenment.

Today, I hope to enlighten you to the many facets of BRAC budgeting!




              DLA's Aviation Supply & Demand Chain Manager
               What is BRAC?
• Commonly used acronym for the formal name of the
  Defense Base Closure and Realignment Commission,
  led by a nine member commission that “shall review the
  recommendations and analysis of the Secretary of
  Defense, and provide the President its recommendations
  on the timely closure and realignment of military
  installations inside the United States.”




        Three previous rounds of BRAC…1991, 1993, 1995



          DLA's Aviation Supply & Demand Chain Manager
                              BRAC UPDATE
                                              Decisions & Status

  Depot Level Reparable        Consumable Item Transfer           Supply, Storage &        Commodity Privatization
                                                                     Distribution



    DLR Procurement                                                                           Disestablishes the
                                   Asset Transfer &               Consolidation of
      Management                                                                                Wholesale ICP
                                Inventory Management           Wholesale and Industrial
    Consolidation by                                                                        Functions for POL/Chem
                                 of Consumable Items            Retail Supply Support
      Supply Chain                                                                              & Cyls & Gases



• Joint CONOPs being
  staffed through MRPO        Review IMC Definitions
                                                             • LMI Study Complete
• Developing Strategic        Review BCA (By Tier)                                       • Solicitations under
                                                             • Determining Functions
  Governance Charter          Recommendations to IMMC                                      evaluation - Projected
                                                              & FTEs to Transfer
• Implementation Plan         •Review NSNS for Transfer                                     award date: Jan 07
                                                             • Final CONOPs signed
  On Going                    •Execute Transfers                                          • Customer Communications
                                                             • Moving towards
• Consolidating all DLR       •Exceptions are those Stated                                  underway
                                                               Implementation Planning
  procurement efforts          in the Recommendations




                  GOAL: MAINTAIN SUPPORT AND READINESS…
            AS IS, WHERE IS IN THE BEGINNING…IMPROVE OVER TIME
                          DLA's Aviation Supply & Demand Chain Manager
                                                                          J-39 Strategic Programs
                                                                          Organizational Structure
                                                                                                                      Executive Director




                                                                                                                                                                                                                           Vacant
                                                                                                                                                                                              Executive
                                  Change Management                                                                    Deputy Director                                                   Administrative Assistant
                                             Murray / Ritter
                                                                                                                                                                         Pillar Leads


                                                                                      MRPO                                                     SS&D                     Discretionary                  DLR Procurement
                                                                                Business Operations                                           Co-Pillars                 Move Pillar                        Pillar
                                                                                      Cooper/Lugo
                                                                                                                                             Walinsky / Allen                Seawell                         J-7 - Sajda
                       Service Teams
                                                  Lunasco
       Mabery
       Brown




                        Army Team
                                                                                                                Business                          CIT                   Commodity Priv
                                                                                                                                                  Pillar                   Pillar                     CPO Consolidation
                                                                                                                Manager
      Edgeman




                                                  Andrews
      McCain
        Carr




                                                                                                                 Snodgrass                     J-33 - Kemble                 J-7 - Sajda                  J-1 - Molina-Ray
                        Navy Team                                                                                Outlaw
                                                  Montemayor
        DeGuzman




                                                                                                       Contractors
                     Marine Corps Team
                                                                                             Onda               Murray
                                                                                             Bruner             Nordstrom                                                   POAM
                                                                                             Drake              Prince                        Metrics                     Management
                                                  Bartholomew
        LaViolette




                                                                                             Kingsley           Ritter                           Lugo                         Sullivan
                      Air Force Team                                                         Kingston           Seawell
                                                                                             Kofalt             Stewart
                                                                                             Martensen          Virani
                                                                                             Meconnahey         Fields


                                                                                                                               Enablers

                                                                                                IMSP
                             Facilities &                        Human Perform                                               Information                                                               Enterprise
  General Counsel                                                                                IPO                                                    Finance             FDP/SDP
                              Security                          (incl HR and OA)                                               Systems                                                                 Reach-back
                                                                                           Inventory Sizing
     DG - Pavlak              DES - Vacant                       J-1 - Webb / Hodak          J-336 - St. John                  J-6 - Mills        J-8 - Green / Henry    DDC – Covalt / Paver            As Needed



7/29/201
                                                                                        Manager
                                              DLA's Aviation Supply & Demand ChainDirect Report
                                                 Matrixed Personnel Decisions / Pillars                                                                                                                                        5
                    DSCR BRAC Hierarchy
                                HQ                                                 HQ
                                J8       BP
                                         -Resp. for procurement policy             J6
                                         -Purchase Card guidance
                                         -Intern training
 J8R                                                                                   J6R
 -Resp. for financial actions                                                          -Resp. for IT requirements
 (DTS, ATAAPS assist.)                                                                 (incl. access to DLA LAN,
 -Resp. for MOA & ISSA                                                                 Help Desk, etc.)
 -Budget submitter                     DSCR BRAC Office                                -Input to ISSA process
                                       -Liaison w/HQ
                                       -BOG for DLR/SS&D
                 DSCR                  -Centrally manage POAM actions                 HQ
                                       -Provide Command updates
HQ                AE                                                                  J7               DSCR
DES                                                                                                     CO
       DES                                                               BA
       -Resp. for physical requirements (storage
                                                                         -Resp. for system changes;
       devices, equipment, vehicles, other PP&E)
                                                                         systems training
       -Input to ISSA process


                                                                                                      Matrix
                                                                                                      Direct Report

                       DLA's Aviation Supply & Demand Chain Manager
              POAM




DLA's Aviation Supply & Demand Chain Manager
                                                        MOA Matrix
                           Example: Travel
Site                  DSCR Org. Funding*                                                                            Travel
                                                 Normal & Customary                                           One Time BRAC Cost                     DLA Directed
                                                 (Service Funded Direct, or Reimbursed via MIPR to DLA)   *   (BRAC Funded from DLA)                 (DSCR Funded from DLA)
Air Force

Tinker DLR            ZB        Service Direct   09 AF DIRECTED                                               09 BRAC TRN-TVL                        09 COMMAND TVL

Hill DLR              ZA        Service Direct   09 DLA HL MSD                                                09 BRAC TRN-TVL                        09 COMMAND TVL

Robins DLR            ZE        Service Direct   09 REIMBURS TVL                                              09 BRAC TRN-TVL                        09 COMMAND TVL

Tinker SS&D           DL        Reimburse        09 REIMBURS TVL                                              09 BRAC TRN-TVL                        09 COMMAND TVL

Hill SS&D             AC        Reimburse        09 REIMBURS TVL                                              09 BRAC TRN-TVL                        09 COMMAND TVL

Robins SS&D           DC        Service Direct                                                 Non DLA DTS           Non DLA DTS - 09 BRAC TRN-TVL          Non DLA DTS - 09 COMMAND TVL

Navy

Cherry Point SS&D     AE        Reimburse        09 REIMBURS TVL                                              09 BRAC TRN-TVL                        09 COMMAND TVL

Jacksonville SS&D     AD        Reimburse        09 REIMBURS TVL                                              09 BRAC TRN-TVL                        09 COMMAND TVL

North Island SS&D     AF        Reimburse        09 REIMBURS TVL                                              09 BRAC TRN-TVL                        09 COMMAND TVL

Philadelphia DLR      ZC        Reimburse        09 REIMBURS TVL                                              09 BRAC TRN-TVL                        09 COMMAND TVL

Army

Redstone DLR          ZD        TBD              09 REIMBURS TVL                                              09 BRAC TRN-TVL                        09 COMMAND TVL

Corpus Christi SS&D   TBD       TBD              09 REIMBURS TVL                                              09 BRAC TRN-TVL                        09 COMMAND TVL




                               DLA's Aviation Supply & Demand Chain Manager
                                         Budgeting
                                          Two pieces of Budget:

                  BRAC Exhibits
                                                                               Covers cost/savings
               By Initiative includes:                                             associated
                                                                               with implementation
One-time costs (appropriated); recurring costs (DWCF);                          of specific initiative.
Savings; reimbursement; Costs to be recovered in rates

      These are shown for all years through FY11


                                                                      BRAC site requirements

                                                                     By SS&D/DLR site includes:
          Covers costs reimbursed
       through FY10, then recovered                         All costs that are reimbursable; other costs that are
             in rates or locally                           non-reimbursable (such as some travel & Commander
              In FY11 – FY15                             Supplies); costs to be recovered in CRR and/or LRR/DRR.

                                                                These are shown for all years through FY15




                     DLA's Aviation Supply & Demand Chain Manager
           Ongoing Issues

                     Inventory
                    Capitalizatio
                         n                 Local
Purchase                                  Recovery
  Card                                      Rate
 Usage
                       BRAC
                                             Use of BRAC
                                             Appropriated
 MOA/ISSA                                       Funds
 completion
  & update                  Integration
                           with Forward
                             Presence




     DLA's Aviation Supply & Demand Chain Manager
         Questions?

        POCs at DSCR:
   Barb Martin 804-279-5236
   Greg Rentz 804-279-5116



DLA's Aviation Supply & Demand Chain Manager
       Backup Details




DLA's Aviation Supply & Demand Chain Manager
• Frequent Requests and Questions from
  the Field
  – Travel
  – Purchases; and Government Purchase Card
  – Education & Training
  – Tuition Assistance




       DLA's Aviation Supply & Demand Chain Manager
-   Who pays for travel costs?
    -   There are three categories of travel. Normal and Customary travel is paid by the
        Services, either directly or through reimbursement to DLA. DLA Directed travel
        is not BRAC related and is specifically required by DLA and would not have
        been a Service requirement. BRAC travel is directly attributable to BRAC and
        only available through FY10. Both DLA Directed and BRAC travel are funded
        through DLA.
-   What can I purchase and how?
    -   All sites must refer to their appropriate MOA to ascertain whether the Services
        or the DSCR sites are responsible for purchases. Your assigned Business
        Analyst can help in this determination if needed. (see attached spreadsheets)
    -   If the Services are responsible then their procedures would need to be followed
        in making purchases.
    -   If DLA is making the purchase either a GPC Card may be used (within the set
        limit), or for larger purchases a Purchase Request and Commitment Form (DA
        3953) will be submitted through the Business Analyst.
    -   Questions as to the legality of purchases should be addressed by DLA
        Contracting Services Office Richmond (DCSO-R) at 695-4186.
    -   All purchases must remain within the overall budget.




                DLA's Aviation Supply & Demand Chain Manager
-   Can you increase my credit card limit?
    -   As long as the supervisor is in agreement the card limits can be adjusted
        through contact with your Business Analyst and DCSO-R.
    -   All purchases must remain within the overall budget.
-   How do we sign up and pay for training?
    -   All sites must refer to their appropriate MOA to ascertain whether the Services
        or the DSCR sites are responsible for training. Your assigned Business Analyst
        can help in this determination if needed. (see attached spreadsheets)
    -   If the Services are responsible then their procedures would need to be followed
        in signing up for training.
    -   If DLA is paying for training, a GPC Card may be used at this time.
-   How is tuition assistance paid?
    -   Tuition assistance is generally paid for by the Services if the individual is in an
        approved program.
    -    DLA will fund tuition assistance on a case by case basis until the sites come off
        reimbursement as this was not budgeted for through FY10

    - A BRAC Training Summit is scheduled for February 24th and 25th
      in Columbus and will be reviewing the overall process for both
      Training and Tuition Assistance.


                DLA's Aviation Supply & Demand Chain Manager
               Government Purchase Card
Site                  Funding          GPC Card
                                       (Office Supplies etc.)

Air Force

Tinker DLR            Service Direct   NA - Services directly support all non-labor

Hill DLR              Service Direct   NA - Services directly support all non-labor

Robins DLR            Service Direct   NA - Services directly support all non-labor

Tinker SS&D           Reimburse        Include, but are not limited to, office supplies, office furniture, and personal computer hardware,
                                       software, and support such as service contracts and equipment maintenance

Hill SS&D             Reimburse        Include, but are not limited to, office supplies, office equipment, shop supplies, protective clothing,
                                       communications (cell phones), and printing support. This does not include IT expenses.

Robins SS&D           Service Direct   NA - Services directly support all non-labor

Navy

Cherry Point SS&D     Reimburse        costs include, but are not limited to, office supplies,
                                       office furniture, personal computer hardware, software,
Jacksonville SS&D     Reimburse        and support such as service contracts and equipment
                                       maintenance, and personnel support costs
North Island SS&D     Reimburse

Philadelphia DLR      Reimburse        General office supplies associated with maintaining a
                                       functioning office environment
Army

Redstone DLR          TBD

Corpus Christi SS&D   TBD




                    DLA's Aviation Supply & Demand Chain Manager
       Education & Training
Site                  Funding          Education & Training

Air Force

Tinker DLR            Service Direct   NA - Services directly support all non-labor

Hill DLR              Service Direct   NA - Services directly support all non-labor

Robins DLR            Service Direct   NA - Services directly support all non-labor

Tinker SS&D           Service Direct   NA - Services directly support education and training

Hill SS&D             Reimburse        Include, but are not limited to, tuition, enrollment fees, books, materials
                                       and travel related expenses

Robins SS&D           Service Direct   NA - Services directly support all non-labor

Navy

Cherry Point SS&D     Reimburse        Normal and customary education and training costs for DSCR personnel
                                       supporting FRC functions up to the negotiated level of reimbursement.
Jacksonville SS&D     Reimburse        Education and training costs include, but are not limited to, tuition, enrollment
                                       fees, books, materiels and travel related expenses
North Island SS&D     Reimburse

Philadelphia DLR      Reimburse        Education and training costs include tuition, instructor fees,
                                       training materials, enrollment fees, and travel-related expenses
Army

Redstone DLR          TBD

Corpus Christi SS&D   TBD




            DLA's Aviation Supply & Demand Chain Manager
             Tuition Assistance
Site                Funding          Tuition Assistance*
                                     * DLA will fund tuition assistance on a case by case basis until the sites
                                     come off reimbursement as this was not budgeted for through FY10.
Air Force

Tinker DLR          Service Direct   Only for transfering employees enrolled in a previously approved program

Hill DLR            Service Direct   Only for transfering employees enrolled in a previously approved program

Robins DLR          Service Direct   Only for transfering employees enrolled in a previously approved program

Tinker SS&D         Service Direct   NA - Services directly support tuition assistance (DMAG $'s)

Hill SS&D           Reimburse        Included in the Education & Training

Robins SS&D         Service Direct   NA - Services directly support all non-labor (DMAG $'s)

Navy

Cherry Point SS&D   Reimburse        Included in the Education & Training

Jacksonville SS&D   Reimburse        Included in the Education & Training

North Island SS&D   Reimburse        Included in the Education & Training

Philadelphia DLR    Reimburse        Included in the Education & Training

Army

Redstone DLR        TBD

Corpus Christi SS&D TBD




       DLA's Aviation Supply & Demand Chain Manager

				
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