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					    University of Wales Institute, Cardiff
    Athrofa Prifysgol Cymru, Caerdydd




    STRATEGIC ESTATES PLAN

                    2001





                                  CONTENTS




1.    Executive Summary

2.    Introduction and Overview

3.    Strategic Objectives

4.    Estate Data

5.    Performance Assessment

6.    Problems, Opportunities, Proposals

7.    Implementation Plan



Appendices:

Appendix 1    Review of Campuses
Appendix 2    Maintenance Strategy (10 year programme)
Appendix 3    Access Audit
Appendix 4    Residences Strategy
Appendix 5    Energy Policy
Appendix 6    Space Norms Analysis
Appendix 7    Space Utilisation Survey
Appendix 8    Space User Survey




                                       1
                                                                       SEP June 2001


1.   EXECUTIVE SUMMARY

     UWIC operates from four main academic and two residential campuses within
     the City of Cardiff. The estate is explained in more detail in the Review of
     Campus contained in Appendix 1 and following on from the initial Strategic
     Estates Plan produced in 1994 updated in 1996 demonstrates the progress
     made toward achieving the objectives set down.

     The purpose of this document is to review the development of the estate in
     order to achieve UWIC‟s new Mission Statement and support its academic
     plan.

     Prime Objectives

     The prime objectives of the plan are: -

         To provide a Learning and Teaching support environment which will be
          attractive to both staff and students.
         To provide accommodation which will enable UWIC to respond to
          changes in curriculum delivery and student numbers.
         To continue to improve the functional and operational effectiveness of
          activities by providing best fit for academic developments and
          reconfigurations.
         To maintain and develop sports facilities to support UWIC‟s Mission to
          develop world class levels of performance in sport.
         To develop Research and Enterprise Accommodation in line with agreed
          strategies and proven business cases.
         To provide student residences in line with needs.

     Key Recommendations

         Continue through improved space management to maximise estate
          rationalisation.
         Continually appraise efficient use of space within the four academic
          campuses.
         Continued investment (in line with agreed sector norms), into the existing
          estates stock comprising four academic campuses to protect asset value
         Seek opportunities to promote maximised use of capital resources to
          achieve the strategy.

     Key Findings:

     1.      Strategic Planning and Academic Development take place over a 5
             year planning cycle. Therefore it will be necessary to undertake a 5
             year review to ensure that the estate developments remain in alignment
             with the Corporate Strategic Plan.

             It is anticipated that student number growth is likely to be 3% per
             annum resulting in student numbers of C.9000 (C.8200 FTE‟s) by the
             end of the initial five year planning period.


                                        2
                                                                  SEP June 2001


     It should be noted that for estate planning beginning of year numbers
     are used not including franchised courses and distance learning. This is
     in line with UWIC‟s aim of increasing student numbers in order to
     maximise income and gain economies of scale within existing
     operating costs.

2.   Analysis has identified (Section 5 – Performance Assessment) that the
     existing built estate, with increased flexibility, rationalisation and
     space management techniques can accommodate this increased growth
     in student numbers.

     The only minor “developments” required are to improve the efficiency
     of current provision, improve the quality of provision and to provide
     new facilities for research and enterprise.

3.   To achieve the optimal configuration of the estate there would be a
     requirement to invest in a planned maintenance/refurbishment, minor
     development programme of £4.4 million per annum for a ten year
     period. This does not take into account any major new initiatives
     which will be subject to separate funding arrangements.

     However, it is recognised that UWIC cannot afford to sustain this level
     of investment into its estate over this period unless there is a
     considerable increase in income or external funding is provided.

     Whilst having definitive strategies in place to reconcile and
     improve its solvency levels, UWIC regrets that the recent and
     projected funding settlements for it and the sector, will not allow
     for the continuation of significant levels of investment that have
     been made in its estate. This investment, over a period of years has
     enabled UWIC to directly link the academic and estates strategies.
     The uncertain future regarding funding will not allow UWIC to
     pursue its preferred policies of managing the estate in an optimum
     way in relation to its academic and business needs.

     Any significant investment in capital development from UWIC‟s own
     resources have been ruled out on similar grounds.

     Therefore a 5 year implementation plan has been produced based on
     current investment levels of £1.8m per annum into estate maintenance
     and projects.

     This allocation has been arrived at in light of consideration of other
     developments within the corporate plan and having regard to the
     overall level of resource available to the Institution. The level of
     investment included within the initial 5 year plan will ensure that the
     Institution can operate within a safe, operationally sound estate.
     Priority elements of plant and infrastructure renewal are included
     together with projects which will achieve certain of the academic /
     strategic goals of the Institution. These will include in particular
     limited development of “Learning Centres”, expansion of Library
     facilities, rationalisation of food science activities within the School of
                                  3
                                                                  SEP June 2001


     Applied Sciences and consequent reconfiguration of parts of the estate
     to effect other course developments.

     At the present level of investment, the programme will not achieve the
     full refurbishment of the estate and rationalisation of all areas to meet
     increasing student numbers in the planning period. Further the
     programme will not support any new development.

     The main impact will therefore be seen in terms of the quality of
     provision, the extent of rationalisation to achieve efficiency of space
     use, enhancement of fabric and absence of any new build
     developments.

     A regular review of priorities will be required to maintain progress
     toward the achievement of the Strategic Aims of the Institution.

4.   Fairwater Campus (135 residences and Staff Training Conference
     Centre) will be subject to early disposal, the shortfall of residential bed
     spaces will be the subject of alternative funding methodologies.

     The Staff Training/Conference Centre will be relocated to an existing
     campus in a suitably designated and refurbished facility. This will be
     provided by the receipts from the sale of Fairwater Campus.




                                  4
                                                                         SEP June 2001


2.   INTRODUCTION AND OVERVIEW

     The purpose of the estate strategy is to provide:

            „A long term plan for developing and managing the estate in an
            optimum way in relation to the university‟s academic and business
            needs‟, in light of prevailing financial conditions.

     It aims to describe:

        The link between the academic strategy and the estate strategy.
        UWIC‟s existing estate, its condition and performance.
        The current and future requirements of the estate, and the changes required
         to implement those requirements.
        The problems of the estate.
        The opportunities for development and rationalisation.
        An evaluation resulting in a preferred option.
        Implementation of the estate strategy, including the financing and how this
         strategic document can be translated into annual plans which enable
         delivery.

     Understanding what buildings and facilities will be needed to deliver the
     academic plan for UWIC in the twenty-first century is essential in managing
     the estate. The plans and attempts to be flexible and capable of adapting to
     future needs within the financial resources of the Institute.


     The estate strategy would normally cover a 10 year period from 2001/02 to
     2010/11 but due to prevailing circumstances a 5 year plan has been produced.
     It has been prepared in collaboration with a senior management team and
     Directorate following consultation with Heads of Schools and Departments
     within the university. The estates strategy has been approved by the Board of
     Governors.


     UWIC has for many years recognised the value and importance of its estate
     and the contribution that it makes to the ongoing success of the university in
     an environment that is conducive to the Learning and Teaching ethos.

     The estates strategy seeks to recognise and take account of the external and
     internal changes affecting the university. The estate should facilitate these and
     although setting down parameters for the use of the estate can also change
     within changing needs and is flexible enough to accommodate new demands.




                                         5
                                                                   SEP June 2001


The purpose of this strategy is to take a broad overview of the estates needs
and policies of UWIC in order to support its academic strategy and to ensure
that there is consistency between strategic direction in estate terms, effective
management of assets and a forward programme of intended projects. It is
also essential that opportunities for both development and rationalisation are
taken into account and planned for.

The estates strategy will be reviewed regularly as part of the university‟s
business planning cycle and with a major review in 2005.

This should ensure that changes to the estate and investment plans are in line
with the university‟s long term and shorter term objectives.

Institution Overview

The University of Wales, Institute, Cardiff (UWIC) was established in April
1996 when the former Cardiff Institute of Higher Education became a college
of the university of Wales.

The original institution was created in 1976 as South Glamorgan Institute of
Higher Education an amalgamation of Cardiff College of Art, the College of
Food Technology and Commerce, Cardiff College of Education and Llandaff
College of Technology. The name was changed to Cardiff Institute of Higher
Education in 1990.

Following a complete review of Senior Management structures in 1998 a new
vision and Mission Statement has been produced and a new Corporate
Strategic Plan has been produced.




                                   6
                                                                         SEP June 2001


3.   STRATEGIC OBJECTIVES

     Vision

     The vision of UWIC is to be a premier provider of vocational educational and
     professional training.

     The university provides a range of courses up to postgraduate level through its
     9 Schools. It plans to build on established centres of excellence developing
     world class levels of performance in sport and to provide a culture within
     which applied research and enterprise will flourish.

     In 2000/01 the university had student enrolments of 7612 equating to 6786
     FTE‟s.    The university‟s strategy proposes that it should grow to
     approximately C9400 students (C8200 FTE) by 2005/06.

     This will allow the development and maintenance of cost-effectiveness in the
     Schools. The fixed costs will be spread across a broader base of student
     numbers, which should enable facilities to be developed within the planning
     period.

     UWIC is intending to develop its curriculum provision and to expand its part-
     time provision and has developed the following strategies which impact upon
     the estate:


     UWIC Information Strategy

     The role of Communication and Information Technology (C & IT) in Higher
     Education has been emphasised by Dearing viz: -

     “The innovative exploitation of C and IT holds out much promise for
     improving the quality flexibility and effectiveness of HE…..The full
     exploitation of C and IT by HE institutions in the pursuit of their missions will
     require Senior Management to take an imaginative leap” (Information Strategy
     1.2).

     The Estates Strategy may assist this by responding to developing processes of
     handling of information within the Institution in an environment supportive of
     change.

     Further more the dramatic increase in IT infrastructure places a demand upon
     environmental conditions within existing buildings which has to be
     accommodated.




                                         7
                                                                  SEP June 2001


UWIC Learning and Teaching Strategy

The operational plan for the Learning and Teaching strategy places the
following specific requirements relevant to the Estates Strategy: -

   “To enhance learning and achievement for all students and staff by the
    provision of a high quality, stimulating and supportive learning
    environment, appropriately matched to the delivery of courses and to
    student centred learning” (Learning and Teaching Strategy Ref 6.4).

   “To support the commitment to widening access and participation,
    particularly for under represented groups, and to contribute to the
    achievement of a more inclusive environment” (Learning and Teaching
    Strategy Ref 6.6).

The Estates Strategy will work toward widening access and participation by
ensuring that the learning environment contributes to that aim. Agreed
standards of provision for teaching rooms/lecture theatres are being set and
will progressively be attained as refurbishments are funded.

The trend of moving from teaching to learning will impact upon the estate.

The concept of “Learning Centres” will be central to this debate and the estate
will need to respond to the outcome. In particular it needs to be resolved
whether the long term strategy will be the provision of a central resource
centre plus satellite provision or a fully developed resource centre at each
campus. It is noted that all sites presently lack student bookable seminar
rooms and research study carrels.

A Video Conferencing Unit has been established within the Llandaff Library.


UWIC Research and Enterprise

The research and enterprise strategy emphasises collaboration; the Estates
Strategy will support this by seeking to implement some of the stated aims viz:
-

   “Balancing investment between local, regional and national facilities.
    Supporting applications for external funding” (R & E Strategy 2.2(ii)).

Each R & E bid will be considered on its merits and business case. Those
facilities which can be will be planned within rationalised School space. Any
development will be supported by a proven business case and/or external
funding.




                                   8
                                                                         SEP June 2001


4.   ESTATE DATA

     The preceding sections focus on the future direction of UWIC, as defined by
     its strategic objectives, and the accommodation needs resulting from this. In
     order to determine these needs fully, it is necessary to be aware of the scope of
     the existing estates.

     This section gives key data on the estate with a more detailed review and
     information in appendix 1.


     Areas

     The university‟s estate comprises some 30.18 hectares of land and 71,832
     square metres of space dedicated to non residential use and 4.21 hectares of
     land and 21,459 square metres of space dedicated to residential use.

     These are shown in the table below on a campus by campus basis.

             CAMPUS                  SITE AREA               BUILDING AREA
                                      (Hectares)                  (m²)
      Llandaff                   9.15 (23.5 Acres)        23641
      Cyncoed                   18.04 (49.4 Acres)        27165
      Colchester Avenue          2.06 (5.1 Acres)         11810
      Howard Gardens             0.93 (1.5 Acres)          9216
      Total                     30.18                     71832
      (Non Residential)
      Cyncoed (522 beds)         1.67                      9787
      Fairwater (146 beds)       1.24                      4085
      Plas Gwyn (391 beds)       1.30                      7587
      Total Residences           4.21                     21459
      (1069 beds)
      GRAND TOTAL               34.39                     93291

     Areas at January 2001.

     Age

     The university has buildings ranging in age from late 1800‟s to 2001 analysed
     in the following table: -




                                         9
                                                                  SEP June 2001


AGE PROFILE OF ESTATE – DEC 2000


                                        Non Residential           Residential

% Area Built Since 1980                 25                        49
% Area Built Since 1960-1979            52                        35
% Area Built Since 1940-1959            23                        7
% Area Built Since 1914-1939            0                         0
% Area Built Since 1840-1914            0                         6
% Area Built before 1840                0                         0

Ownership

UWIC has freehold title to all its Academic estate and Plas Gwyn Residences.
Two thirds of the Fairwater Campus is held in trust, the remaining one third is
held by the university.


Condition

UWIC has been developing a Maintenance Strategy and Planned Maintenance
Programme, which is contained in Appendix 2.

The Condition Survey carried out in March 2001 by consultant W S Atkins
advises that c £26.5m would be required to be spent on the estate over the next
10 year planning period to bring the estate up to and maintain it at an optimum
condition in addition to the annual running maintenance cost of c £800K p.a.


Running Costs

Property operating costs in 1998/99 averaged out to £92/m2; £786/fte and
14.5% of total income. This compares with the sector median of £78/m2;
£677/fte and 9.6% of total income.

The figures show that overall for 1998/99 the Running costs of the estate were
high compared to the sector median.

Whilst these constitute a useful benchmark they should be treated with caution
in comparison with the sector as the first year of a National Estates
Management Statistics exercise.

Further a detailed analysis of expenditure shows that in the year 1998/99 a
considerable sum was expended on “capital” refurbishment of the estate which
distorted the annual running cost for that year. Spending on the Estate was
supplemented by a ELW (a) grant of £365K in 1999/2000 but was decreased
in 2000/01 particularly in the areas of refurbishment and planned irregular
maintenance due to financial stringency and will decrease further in 2001/02.


Energy
                                  10
                                                                  SEP June 2001




UWIC has adopted an energy policy which is contained in Appendix 5.
Substantial progress has been made toward energy efficiency and the National
Estates Management Statistics exercise shows that the Institution is currently
performing at the sector norm.

The following table contains details of the running costs of the estate for the
year 1999/2000: -


Premises Running Costs 1999/00


 AREA                         NON                RESIDENTIAL TOTAL
                              RESIDENTIAL
 1. Reactive                  £ 350,000          £ 46,500            £ 366,500
 2. Cyclical                  £ 200,000          £ 40,000            £ 240,000
 3. Irregular (Planned) (1)   £ 600,000          £110,000            £ 714,000
 4. Grounds                   £ 126,000          £ 11,000            £ 137,000
 5. Refurbishment             £ 850,000          £ -                 £ 850,000
 6. Energy                    £ 480,000          £117,000            £ 597,000
 7. Water                     £ 42,000           £ 34,000            £ 76,000
 8. Sewerage                  £ 54,400           £ 44,500            £ 98,900
 9. Cleaning                  £ 694,000          £201,700            £ 895,700
 10. Rates                    £ 106,000          £ -                 £ 106,000
 11. Rateable Value           £1,394,750         £ -                 £1,394,750
 12. Insurance                £ 50,000           £ 20,000            £ 70,000
 TOTAL                        £4,947,150         £624,700            £5,545,850
 Replacement Value            £72,440,000        £20,319,440         £92,759,446
 Alternative Use Value (2)    £22,000,000        £3,800,000 (3)      £25,800,000

Note:

(1) Includes £365K grant from WFC.
(2) Cyncoed residences included in main site.
(3) Includes £1.1m Trust Land at Fairwater.




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                                                                   SEP June 2001


Functional Suitability

The functional suitability of buildings has been assessed and where considered
less than satisfactory is included within the analysis phase as a problem area.

It is estimated that approximately 30% of the net useable space is less than
satisfactory and requires varying degrees of re-planning, rationalisation and
refurbishment.

This assessment deals only with the existing built estate and does not take into
account aspirations of Schools to develop new facilities which and require
substantial investment.


Summary

In summary the university has invested considerably into the estate over the
period of the previous Estates Strategy and consequently the estate is deemed
to be in the main “satisfactory”. However, as shown in the review of
campuses contained in Appendix 1, there are areas that need to be improved,
either to be brought up to satisfactory standard and/or raised to high quality
provision in order to improve the teaching and learning experience for students
and staff and to respond to changing demands in curriculum delivery, learning
and teaching strategies and research and enterprise initiatives. Reduced
investment will limit the opportunities to reconfigure the estate to support the
growing student numbers.




                                   12
                                                                         SEP June 2001


5.   PERFORMANCE ASSESSMENT

     This section highlights the current and future requirements of the estate in
     order to satisfy the university‟s strategic aims. It looks at the requirements for
     all activities including academic floor space and addresses deficiencies in the
     current facilities.


     Space Management

     1.     Structure

            In response to the 1996 NAO report “Space Management in Higher
            Education in Wales”, UWIC adopted a new structure for management
            of its space in November 2000. The elements of the structure are:

            1.1     A UWIC-wide Space Management Committee on which there
                    is academic representation and which is charged with
                    developing UWIC policy and strategy in the area of space
                    management.

            1.2     A Campus Management Group at each campus charged with
                    dealing with local space issues and the development of space
                    on the site.

            1.3     A Senior Academic designated as the Assistant Principal Space
                    Management.

            1.4     A Space Management Unit under the leadership of the AP
                    Space Management. The main role of SMU is to assist
                    UWIC‟s academic schools and support units to find solutions to
                    accommodation problems.


     2.     Current developments

            2.1     A centralised, computer based UWIC-wide time-tabling system
                    is being commissioned and will be operational from September
                    2001.

            2.2     The software on which a central database will be based
                    containing core information on UWIC‟s estate has been
                    acquired and is being commissioned. The data-base will be
                    operational by the end of 2001/02.

            2.3     A Space Management Policy has been developed by SMC and
                    accepted by UWIC‟s Directorate. The aim of the Policy is to
                    ensure that UWIC‟s working space is developed, maintained
                    and managed in a manner that supports UWIC‟s strategic aims
                    and core business (teaching, research, enterprise, consultancy),
                    maximising usage, recognising UWIC‟s current and future
                    priorities and responding to innovations in learning and
                                         13
                                                               SEP June 2001


            teaching practice and to developments in research and
            enterprise.


3.   Future Developments in Space Management

     By the end of the planning period UWIC will:

     3.1    be using a central computer based timetable system to
            maximise use of space and to identify opportunities for
            rationalisation of teaching space.

     3.2    have agreed a basis, other than space norms, by which the use
            of space by Schools and departments will be appraised (see 4
            below).

     3.3    be including space allocation as a feature of the Resource
            Allocation Model.

     3.4    be monitoring the use of teaching space by regular surveys in
            addition to the annual HEFCW inspired utilisation survey.


4.   Analysis of Space Usage

     4.1    UWIC has, historically, adopted the use of space norms as its
            favoured approach to the analysis of space usage.

     4.2    The validity of retaining this approach is now being considered.
            Whilst a space norm approach has helped UWIC to develop the
            estate within the period of the previous Estates Strategy, such
            an approach is inflexible and in particular it does not take
            account of:

            a)     the relativity between the space norms for different
                   subjects that do not reflect the subject relativity of
                   HEFCW funding.

            b)     economies of scale each i.e. additional, marginal student
                   in a group has the same space entitlement as the first.

     4.3    The Higher Education Estates Management and Statistics
            Project (HEEMS) has now begun to produce sector-wide data
            related to estates and space management. HEEMs data
            provides UWIC with an opportunity to benchmark its space
            management performance against a „peer-group‟ of institutions
            which are similar to UWIC in size, origins, mission and subject
            specialism.




                               14
                                                                     SEP June 2001


            4.4    Data in Table 1 below is extracted from the 2000 HEEMS
                   report, which relates to the academic year 1998/99.

                   The peer group used for this table comprises 36 „new‟
                   universities in England and Wales.       The University of
                   Glamorgan and University of Wales College, Newport are
                   included in the group and their results are displayed in the
                   table.

                   The performance measures presented in Table 1 are:

                   1.     Teaching space as a percentage of total space available
                          to the HEI.

                   2.     Total space per fte student.

                   3.     Academic (i.e. teaching and research) internal space per
                          fte student.

                   4.     Frequency rate, i.e. the proportion of hours between 9
                          and 5 for which, on average, teaching rooms are
                          occupied.

                   5.     Occupancy rates, i.e. the average proportion of seats
                          which are occupied in a teaching room when it is not
                          empty.

                   6.     The income received by the institution from all sources
                          per square metre of net internal area. (Residences and
                          residential income are excluded).

     Table 1


   INDICATOR                      UWIC UWIC                 Peer        UG      UWCN
                                       ranking              group
                                       in Peer              median
                                       Group
1 Teaching space as proportion of 68%  7/29                 60%         47%     77%
   total space
2 Total internal space/student fte (m2) 7.74      2/30      5.25        4.65    6.41
3 Academic internal space/student 4.64            1/25      2.94        1.87    4.32
   (m2)
4 Frequency of use of teaching spaces 53%         16/22     61%         77%     42%
5 Occupancy rate of teaching spaces     40%       10/17     43%         26%     35%
6 Income/Internal sq.m. of space (£)    634       30/30     874         1149    736


                                       15
                                                               SEP June 2001


Note: (a)    In the peer group ranking the highest numerical value is rated
1.
      (b)    Some HEI’s in the peer group did not produce complete sets of
             data for 1998/99.
      (c)    Frequency
      (d)    Occupancy


4.5   This data indicates that:

      a) UWIC has more space per student than all but 1 of the peer group
         and about 67% more space / student than UG.

      b) UWIC has more academic space per student than any other
         member of the peer group and more than twice as much academic
         space / student than UG.

      c) UWIC uses its teaching rooms less intensively than most of the
         peer group and about 1/3 less intensively than UG.

      d) UWIC teaching spaces, when in use, are occupied by fewer
         students than in most institutions in the peer group. UWIC‟s
         occupancy is higher than UG‟s by about a half.

      e) UWIC generates less income per square metre of internal space
         than any member of the peer group. UG generates 81% more
         income/sq. metre of internal space than UWIC.

      (UG is chosen for purposes of comparison because it is our nearest
      neighbour in terms of location, size, origins and mission).


4.6   The indications in 4.5 support the view that, in comparison to similar
      institutions in the UK, UWIC is well provided for in teaching space.

      As the first year of the project it may be that some of HEEMS data
      could produce initial inconsistency; institutions may classify space
      differently and have different interpretations of HEEMS reporting
      requirements. However, the use of a peer group of 36 HEI‟s in the
      analysis should smooth out some inconsistencies.

      The space-norms analysis of current and projected usage in Appendix
      6 also suggests that UWIC has sufficient space for its needs.

      A further indication that UWIC has enough teaching space is provided
      by the outcomes of the utilisation survey contained in Appendix 7; in
      2000 the 9-5 utilisation rate for UWIC‟s teaching space was 18.2%.

4.7   UWIC‟s new arrangements for space management, particularly the
      introduction of a central computerised time-tabling system and the
      intention to conduct more audits of the way space is used will allow a
      much more precise analysis of space usage to be made.
                                  16
                                                                         SEP June 2001




             The decision to include space as an element in UWIC‟s resource
             allocation model will encourage Schools to examine critically their
             space needs.

     4.8       UWIC   has begun a series of Space User Surveys (see Appendix 8),
           which      will be repeated during the planning period, with the aim of
           gaining    outcomes that are relevant to the effective use of UWIC space,
           for the    benefit of users.


5.   Projections for 2005

     5.1     The UWIC student number projection for 2005 is a head count of 9408
             compared to 7929 recorded in HEEMs data for 1998/99 – an increase
             of 19%. If it is assumed that the increase will consist of a 9% increase
             in class size together with a 9% increase in the number of classes, it is
             possible to make very approximate predictions of what some of the
             measures referred to above might be in UWIC in 2005.



     Table 2 : Predicted values for selected performance measures in 2005


                                UWIC 2000       UWIC               Peer Group Median
                                                Predicted 2005     2000

     Space/Student (m2)             7.74              6.8                    5.25


     Academic                       4.64              3.9                    2.94
                        2
     Space/Student (m )


     Frequency Rate                 53%               58%                     61


     Occupancy Rate                 40%               44%                    43%

     5.2     These predictions indicate that in 2005 teaching space provision in
             UWIC will compare favourably with provision in similar UK
             institutions.




                                           17
                                                                   SEP June 2001




Academic Floor Space Requirement

The spatial analysis shows that there is sufficient overall space to meet the
academic needs of UWIC within the planning period.

School plans and related strategies for Learning and Teaching, I.T. and
Research and Enterprise have highlighted problem areas and deficiencies
within the existing configuration of space which will require addressing. This
will require a rationalisation of teaching space and a shift from teaching space
to learning space and support space to enable the strategic aims to be achieved.

This will be taken forward using the measures put in place to facilitate
improved space management as budgets allow.


Support Accommodation Requirement

The current accommodation for student support services and physical
recreation and social facilities, varies across the campuses.

Whilst the needs of Cyncoed and Llandaff have been met at least in the short
term deficiencies exist in Colchester Avenue and Howard Gardens due to the
particular geographical situations.

The introduction of the UWIC rider scheme has helped to minimise the effects
for residential students at Colchester Avenue.

The existing Library/Learning resource centres on each campus will need to be
enhanced within the planning period.


Current Facilities Deficiencies

There are a number of facilities that have been identified as requiring
improvement or new provision over the planning period:

   Improvement and/or rationalisation of laboratories at Colchester Avenue
    Campus.
   Improvement to Open Access/Learning Resource facilities at all campuses.
   Reorganisation/rationalisation of facilities at Howard Gardens to improve
    quality and efficiency.
   Co-location of all Art & Design courses at Howard Gardens.
   Review of Colchester Avenue pending outcome of rationalisation of
    School of Applied Sciences and relocation of School of H.T.L.
   Lack of Business centre for School of H.T.L.



Summary


                                   18
                                                                SEP June 2001


The floor space and quality of the university buildings are sufficient with
appropriate investment to fulfil most aspects of the academic plan.

However, there is a need to rationalise, re-model or re-equip at least 30% of
the university‟s space to accommodate changes in teaching methods and
enhance quality provision.

There is also a need to maintain and improve the quality of the general
environment and facilities to attract and retain both staff and students.

To meet the need for a Business Centre for the Welsh School of Hospitality
Tourism and Leisure Management (WSHTLM) and to develop a fully
integrated Food Industry Centre and Research Unit within the School of
Applied Sciences, sources of external funding will be sought.

To satisfy the vision of the School of Art & Design funding would be required
to provide a new build facility to enable a co-location to Howard Gardens
Campus.




                                 19
                                                                    SEP June 2001


6.   PROBLEMS, OPPORTUNITIES AND PROPOSALS.

     Approach:

           This section examines the problems and opportunities of the university
           on a campus basis and suggests proposals to maximise the potential of
           the estate. For convenience this has been presented in a tabular form
           indicating the links between the problems, the opportunities and the
           subsequent proposals for each of the following:

                Academic space
                Academic support
                Central support
                Infrastructure




                                     20
                                                                                                                                             SEP June 2001
Llandaff Campus


Academic Space             Problems                               Opportunities                           Proposals

School of PED              Inefficient use of space.              Rationalise space.                      Not considered at this time.
                           High cost/Student.                     Develop new courses.                    Student numbers to increase year on year
                                                                  Increase student numbers.               within new course portfolios.
School of A & D            Split site operation.                  Re-locate courses.                      Dependant on External Funding.
                                                                                                          Consolidate courses on two sites.
School of HSS              Lack of quality staff accommodation.   Rationalisation of space to allow re-   Convert teaching space to staff rooms.
                                                                  planning.
School of AS               Lack of purpose built Food I.C.        Build new F.I.C.                        Dependant on external funding.

                           Inefficient space.                     Rationalisation of space to allow re-   Proceed as funding becomes available
                           Lack of integration.                   planning of facilities.                 Re-locate part of the School of HSS within
                           Teaching/Research.                                                             Llandaff Campus.
                           Split site operation.
                           Lack of quality.
                           Staff accommodation.

Academic Support
L & I Strategy
                           Lack of staff rooms.                                                           Accommodate on 1st and 2nd Floor „A‟ Block.
I.T.D.                     24 hour access.                        Rationalise space.

Library/IT Provision       Lack of Bookable student seminar       Rationalise space to accommodate        Convert teaching space to learning space.
                           rooms.                                 expansion of facilities.

                           Absence of research study carrels.
Learning & Teaching Unit   Integration with support unit.         Rationalisation of space.               Relocate unit as space becomes available..


Staff Development Unit     Pressure on existing facility due to   Relocate to appropriate space.          Relocate unit as space becomes available.
                           inadequate space.

Central Support
Sports Facilities          Lack of changing rooms to outdoor      „Build pavilion‟ adjacent to existing   Seek partnership use in development of
                           pitch.                                 pitch.                                  facilities.

                           Need to develop cricket facilities.    Develop open field to provide new       Dependant             upon            external
                                                                  cricket facility.                       funding/contribution.

                                                                     21
                                                                                                                                                         SEP June 2001
Colchester Avenue Campus


Academic Space                    Problems                                   Opportunities                            Proposals

School of Applied Sciences        Inefficient use of space/staff resource.   Rationalise School to one site.          Relocate School on Llandaff Campus as
                                                                                                                      funding becomes available.

                                  Inadequate food processing/laboratory                                               Develop integrated Teaching & Research
                                  facility for teaching and research.                                                 facility.

School of Hospitality Leisure &   Lack of quality staff accommodation.       Rationalisation of       space    with   Utilise part of space “freed”           up   by
Tourism                                                                      Campus.                                  rationalisation of School of AS.
                                  Lack of quality teaching kitchens.         Upgrading existing facilities.
                                                                                                                      Upgrade Teaching Kitchen.
                                  Lack of higher quality teaching            Upgrading existing facilities.
                                  spaces.                                                                             Upgrade Teaching spaces.

                                  Need for development of specialist         Re-locate to new facility.               Dependant upon external funding.
                                  Business Centre.

School of Business                Need for     large   Lecture    Theatre    Use existing facility on another         UWIC Rider!
                                  (200+).                                    campus (e.g. Cyncoed)
                                                                             Convert space to provide facility on     Convert Main Hall.
                                                                             site.

Academic Support
Library/IT Provision              Lack of adequate open access               Rationalise space on campus.             Convert “freed” up space upon relocation of
                                  provision.                                                                          School of AS.
                                  Lack of Book shelf and study space.
                                  Lack of bookable student seminar
                                  rooms.
                                  Absence of research study carrels.

Central Support
Catering                          Poor quality catering provision.           Refurbish existing facility to provide   Programme refurbishment.
                                                                             for “Need”.

Sports Facilities                 No on site provision.                      Use facility at Cyncoed.                 Promote use of facilities at Cyncoed.




                                                                                22
                                                                                                                                                  SEP June 2001
Cyncoed Campus


Academic Space          Problems                                  Opportunities                            Proposals

School of Education     Lack of quality staff accommodation.      Rationalise     space     to   improve   Convert teaching space.
                                                                  provision.
                        Art & Design area in need of
                        refurbishment.                            Refurbish to meet need.                  Programme refurbishment.

Academic Support
Library/IT Facilities   Inadequate and badly planned facility.    Extend provision.                        Rationalisation of space in A Block.
                        Lack of shelving and study space.
                        Lack of bookable student seminar
                        rooms.
                        Absence of research study carrels.
                        Inadequate open access provision          Extend provision.                        Rationalisation of space in B Block
                        (24 hour provision).                                                               (cf Learning & Teaching Unit)

Central Support
Facilities              Lack of secure delivery and storage       Provision of store within redundant      Upgrade/convert redundant Boilerhouse to
                        area (Audit Report).                      space.                                   secure store/archive space.
Sports Facilities       Inadequate changing facilities in poor    Refurbish existing changing rooms.       Extend Sports Hall changing rooms to provide
                        condition.                                Construct new outdoor changing           external changing facility.
                                                                  facilities.

                        Demand for         increased     squash   Build new squash courts.                 Subject to business plan and funding.
                        provision.

                        Lack of Outdoor Athletics stand.          Build new stand.                         Dependant on external funding.
                        Lack of office/teaching space.            Analyse need.                            Provide cost effective solutions.
                        Demand for space in WSCD.                 Extend provision.                        Subject to funding and business plan.
                        Sports Clubroom.                          Convert space in A Block.                Subject to rationalisation of space.

                        Lack of dedicated entrance to NIATC.      Provide entrance from Circle Way         Subject to funding and business plan.
                                                                  West. Re-organise traffic flows.

                        Lack of 50m Swimming Pool.                Build new facility.                      Not considered to be cost effective.

                        Lack of multi purpose floodlit area.      Provide new area on existing outdoor     Subject to funding.
                                                                  pitch.
                        Lack of “first class” quality pitch.      Improve existing No 1 Rugby Pitch.       Subject to funding.

                                                                     23
                                                                                                                                                    SEP June 2001
Howard Gardens Campus


Academic Space          Problems                                  Opportunities                              Proposals

School of A & D         Lack of investment due to uncertainty     Based on Option Appraisal Plan             Re-plan facilities to meet needs of planned
                        of campus future.                         systematic        investment         and   course delivery – subject to funding.
                                                                  rationalisation of campus facilities.

                        Poor ambience      and    entrance   to   Re-organise     entrance     including     Build new front entrance and reorganise
                        campus.                                   demolition of “caretakers” residence,      facilities to improve ambience – subject to
                                                                  reorganisation of kiln area.               funding.

                                                                                                             Subject to funding.
                        Poor     condition   of     Terrapins     Demolition Terrapins and incorporate
                        containing ceramic courses.               in rationalisation of campus.
                                                                                                             Major new build subject to funding.
                        Co-location of courses from Llandaff.     Form the re-planning of site to
                                                                  accommodate new build.

Academic Support
Library/IT Provision    Access to Library and adequacy of         Re-organise/relocate       library   to    Subject to funding.
                        space.                                    accessible position.
                        Lack of student seminar rooms.
                        Absence of research study carrels.        Increase provision.                        Subject to rationalisation of space.
                        Lack of Open Access provision.
                        Poor environment.

Central Support
Catering                Poor quality provision.                   Refurbish to meet current needs.           Subject    to     funding      –       programme
                                                                                                             refurbishment.



Disabled Facilities     Inadequate access to Library.             Provide wheelchair lift.                   Following programme to improve facilities.

                        Insufficient facilities for people with   Provide induction loops in Lecture
                        hearing and visual impairment.            Theatre.

                                                                  Provide colour contrast in circulation
                                                                  areas.


                                                                     24
                                                                      SEP June 2001



7.   IMPLEMENTATION PLAN

     The only feasible and affordable option is to continue to consolidate,
     rationalise and refurbish the existing estate with cost effective development
     as funding permits.
     Although UWIC is committed to the delivery of its Estates Strategy
     challenges will be set within achievable targets and within the resources
     available.

     Initial progress has been made during which Hunter Funding was used to
     establish a programme designed to reduce the backlog maintenance. The
     condition survey has highlighted the need to commit c.£25.5m over the next
     10 years to sustain that progress. In addition the strategic objectives driving
     the plan will require an additional c £10m over the next 10 years to achieve
     the standard and changes to accommodation needed. A further c.£8.5m in
     running maintenance making a total of c.£44m to achieve the preferred
     option and strategic intention of the University.

     Whilst the importance of the Estate as an asset continues to be recognised
     and developments will be toward improving that asset base it is also
     recognised that the University is entering a period of economic uncertainty.
     Following an assessment of estates and academic needs, the following 5
     year implementation plan has been produced assuming a level of
     investment for maintenance and projects of £1.8m per annum.




                                   25
 UWIC – ESTATES


5 YEAR PROGRAMME
UNIVERSITY OF WALES INSTITUTE, CARDIFF - ESTATES MANAGEMENT                                                  CAMPUS : LLANDAFF
PROGRAMME OF PROJECTS/PLANNED MAINTENANCE - 2001/2005                                                           DATE : June 2001


             DESCRIPTION               TOTAL    2001/02            2002/03        2003/04        2004/05     2005/06


Planned Maintenance

Roadworks                                                 15                 30
Terrapin Repairs                                                             25
Window Repairs                                                                              20
T Block Roof Repairs                                                                        20
A Block Fabric Repairs                                                                      20
A Block Infrastructure                                                                      30         200
D Block Infrastructure                                                                                  50         200

Projects

Main Hall Seating                                         75

Open Access Scheme (Learning Centre)                  555
D Block School AS                                                        300            200
B Block - vacated area                                                                   50            100




CAMPUS TOTAL                                          645                355            340            350         200




                                                               2
UNIVERSITY OF WALES INSTITUTE, CARDIFF - ESTATES MANAGEMENT                                                       CAMPUS : CYNCOED
PROGRAMME OF PROJECTS/PLANNED MAINTENANCE - 2001/2005                                                                DATE :June 2001


            DESCRIPTION                    TOTAL   2001/02        2002/03        2003/04        2004/05        2005/06


Planned Maintenance

A Block - Repairs                                            30
        - Roof                                               60
B Block - Roof Repairs                                                      20
Paths/Road Repairs                                                                         30             40             50
Boiler Decentralisation/Pipework renewal                 200            100
Sports Hall - Plant                                                                    100
Window Repairs                                                                          20                10
Astroturf Repair                                                                                                      20
Repairs to Concrete Cills                                                                              25             25
Essential Rewiring Schemes C/D Blocks                                                                 100            100

Projects

Open Access - Learning Centre                                           150            100
Lecture Theatre 1                                                        80            100
Library Expansion                                                                                     150
A Block Rewire                                                                                                       150
Sports Hall - Improvements to Toilets




                                                         290            350            350            325            345




                                                                  3
UNIVERSITY OF WALES INSTITUTE, CARDIFF - ESTATES MANAGEMENT                                       CAMPUS : COLCHESTER AVENUE
PROGRAMME OF PROJECTS/PLANNED MAINTENANCE - 2001/2005                                                          DATE : June 2001


DESCRIPTION                    TOTAL       2001/02        2002/03        2003/04        2004/05        2005/06


Planned Maintenance

Roof Repairs A Block                                                25
Window Repairs                                                                     25
Renewal Main Switch                                  60
Fabric Repairs                                                                                    25
Raodworks                                                                                                        25

Projects

Open Access Provision/                               60           150
Learning Resource
First Floor Rationalisation
         - Asbestos Removal                                                    150
Ground Floor Rationalisation
         - Asbestos Removal                                                                   150
Third Floor Laboratory                                                                                       150




                                                 120              175          175            175            175




                                                              4
UNIVERSITY OF WALES INSTITUTE, CARDIFF - ESTATES MANAGEMENT                                       CAMPUS : HOWARD GARDENS
PROGRAMME OF PROJECTS/PLANNED MAINTENANCE - 2001/2005                                                        DATE : June 2001


            DESCRIPTION          TOTAL       2001/02     2002/03        2003/04        2004/05        2005/06



Planned Maintenance

Roof Repairs                                                                                     50
Plant Replacement                                                  50         100
Lift Renewal (1)                                                                                            100
Repairs to Terrapins                                                              25                         25
Window Repairs
Fabric Repairs                                                     25                                           30
Rewiring Essential Access                                                                        80             75
Fire Alarms/Emergency Lighting                                                    15                            50

Projects

Open Access Provision                                             100
Library Improvements                                                              50
Rationalisation of Kilns                                                                         50             50




CAMPUS TOTAL                                                      175         190            180            330




                                                              5
UNIVERSITY OF WALES INSTITUTE, CARDIFF - ESTATES MANAGEMENT                                            CAMPUS: SUMMARY
PROGRAMME OF PROJECTS/PLANNED MAINTENANCE - 2001/2005                                                    DATE: JUNE 2001


            DESCRIPTION             TOTAL       2001/02           2002/03     2003/04     2004/05     2005/06


1. Running Maintenance
1.1 Cyclical Maintenance                               335              335         335         335         335
1.2 Reactive Maintenance                               220              220         220         220         220
1.3 Consultants Fees                                    30               30          30          30          30
1.4 Corporate Policies                                  30               30          30          30          30
1.5 Miscellaneous Projects                              80               80          80          80          80
1.6 Grounds - Non Contract                              50               50          50          50          50
Total                                                  745              745         745         745         745


2. Planned Maintenance/Projects
   LLANDAFF                                            645              355         340         350         200
   CYNCOED                                             290              350         350         350         350
   COLCHESTER AVENUE                                   120              175         175         175         175
   HOWARD GARDENS                                  -                    175         190         180         330




TOTAL (Assumed Budget)                                 1800            1800        1800        1800        1800




                                                              6
                         SEP 2001 DRAFT 3
                                  June 2001




        
         
           
Strategic Estates Plan




 APPENDICES 1-8




          2
                                              SEP June 2001




                                     Appendix 1




     REVIEW OF THE UWIC‟S CAMPUSES


   Llandaff Campus
   Cyncoed Campus
   Colchester Avenue Campus
   Howard Gardens Campus
                                                                                        SEP June 2001


Llandaff Campus

    General Description
    Performance Assessment
    Problems
    Conclusions


1.   General Description


     1.1    Llandaff, with 25.5 acres is the second largest site and with 22662 GISM
            contains the second largest built area.

            The site forms part of the Green Belt and is situated within a conservation
            area in close proximity to the nearby Cathedral. The rear of the site is given
            over to playing fields and meadowland.

     1.2    Development of the site originally began in the 1950‟s with the building
            development growing from Western Avenue towards the rear of the site in an
            unplanned manner.

            The original buildings are characteristic of their type built between the 1950s
            and the 1970‟s primarily for Further Education and range from single to four
            storey blocks.

            This site is now subject to a phased development and refurbishment
            programme as outlined in previous plans and updated in this current plan.

     1.3    Following the submission of the initial SEP in 1994, a number of Estates
            Objectives have been achieved, viz:

            Phase A

               Demolition of Workshops                              Completed Sept 96
               Construction of new Arts Building                        ditto
               Provision of Courtyard and Landscaping                   ditto




                                                1
                                                                               SEP June 2001


      Phase B

       Upgrade of main foyer and reception (inc. lift)             Completed Oct 98
       Demolition of Sports Hall
       Provision of centralised, modern campus catering facilities
                                                                    Completed Sept 99
       Centralisation of the Student Union and Student Services
        Officers ( alignment with central management).              Completed Sept 99
       Provision of modern Leisure facilities (conditioning suite) Completed Sept 99
       Upgrading of front facade and car parking areas
        (including landscaping)                                     Completed Nov 99
       Conversion of Main Hall to large teaching/flexible space    Completed Oct 00
       Development of the Old Refectory site to provide
        A new build facility to accommodate the activities
        Of the National Centre for Product Design and
        Development Research (PDR)                                  Due to Complete Aug 01

1.4   The campus contains facilities for:

      School of Product and Engineering Design
      School of Applied Sciences (Part)
      School of Health and Social Sciences
      School of Art and Design (Part)
      The campus also houses the Central Administration of the University.
      The Assistant Principal, Information Strategy including Information Systems
      Department and Library Division.
      Learning and Teaching Unit
      Staff Development Unit
      Research and Development Unit
      National Centre for Product Design and Development Research (PDR).

1.5   The site plan shows the layout of the site and built environment viz:

             A Block      Consists of one, two and three-storey buildings
                          containing University and site registries, Information
                          Technology Department, Open Access facilities,
                          teaching accommodation, PDR (part) and Staff
                          Development Unit.

             B Block      Consists of a single storey building with barrel vaulted
                          roof. It contains Teaching accommodation, engineering
                          workshops, PDR (part), Studio Space for Art & Design
                          courses.




                                            2
                                                                          SEP June 2001


      C Block     Consists of a single and two-storey block and contains
                  specialist teaching rooms (clinics) and workshops
                  devoted to podiatry including a small operating theatre,
                  Reprographic Unit, Copy Shop and main hall/lecture
                  rooms.

      D Block     Consists of a four-storey building and contains specialist
                  and non-specialist teaching space including open access
                  provision.

      E Block     A purpose built two-storey facility of four lecture
                  theatres each with 48 seats.

      L Block     A three-storey building containing the campus library
                  (lift added in 1995/6).

      T Block     A three-storey building which contains specialist, non-
                  specialist teaching space and office accommodation
                  (served by Library Lift).

      S T Block   A single storey block, part of which was converted to a
                  crèche facility in 1997 also contains a lecture theatre (90
                  seats) and the Maintenance section of the Estates
                  Department.

                  The Direct Labour Section is based in an industrial
                  building adjacent to the Block.

      M Block     A two-storey building which contains                central
                  Administration and is linked to N Block.

      N Block     A purpose built four storey Arts block completed in 1996
                  containing specialist and non-specialist teaching
                  accommodation and Workshop facilities.

      GT           Consists of a “terrapin” classroom, garage and greenhouses.
      Horticulture

      P Block     A new Student Amenities building on two floors (phase
                  B) described above (1.3) was completed in September
                  1999.

1.6   Whilst there are no student residence on this site a new site was
      acquired from the University of Wales, Cardiff in 1996. Following
      redevelopment of the older residences the site now provides 387 en
      suite bedrooms within walking distance of Llandaff Campus (see
      Residences Strategy).




                                  3
                                                                                      SEP June 2001


2.   Performance Assessment

     2.1   Building Condition & Cost


           2.1.1 Following the initial plan and with the assistance of Hunter funding
                 considerable sums have been invested in the building stock.
                 The condition survey carried out in 2001 showed that there was still a
                 substantial amount of investment required when taking a forward look
                 at the estate for the next 5-10 years.

           2.1.2     Energy Centres

                   As new developments are brought on stream the policy of
                   decentralisation and control of energy costs is implemented.
                   The site is now wholly gas fired, the main boiler situated in A block
                   was converted to gas in 1996, boiler plant in T Block replaced with
                   gas fired boiler in 1998, satellite boilers provided in ST Block, N
                   Block and the New Student Amenities Block.

           2.1.3 A systematic programme of refurbishment implemented following the
                 initial plan has seen the replacement of heating in T Block and partial
                 rewiring of electrical systems.

                   The initial programme of re-roofing has been completed following the
                   refurbishment of the front facade in the summer of 1999 and the Main
                   Hall in the summer of 2000.

                   For details of condition see Appendix 2,on Maintenance Strategy.


           2.1.4     Functional Suitability

                   The continued programme of redevelopment and refurbishment has
                   enhanced the campus in terms of the its functional suitability.
                   However, the major restructuring of UWIC and new learning teaching
                   methodologies will create the opportunity to review the campus.

     2.2 Valuation

           Due to its location within a conservation area the site remains sensitive from
           the Planning Viewpoint.

           The replacement value of the building stock is now assessed at c.£25 million
           with an alternative use value of £4.5m based on residential development
           following clearance of existing buildings.




                                               4
                                                                                    SEP June 2001


2.3 Parking

      The site contained a total of 454 parking spaces at the commencement of the
      current academic year. In order to control parking a barrier has been
      introduced which restricts access to the rear of the site to staff parking only.
      This leaves 139 spaces available to students with an additional 14 spaces
      designated for disabled and 13 spaces dedicated to Podiatry Clinics. Due to
      the location of Llandaff and the number of part-time students attending
      campus parking continues to cause considerable problems for this academic
      year at certain peak times. A parking utilisation survey has been carried out
      in conjunction with the space utilisation survey to ascertain usage patterns and
      a parking policy has been developed.

2.4 Security

      As part of a total review of Campus Services the security services have
      become part of an in-house team employed on site during the evenings and
      weekends to provide 24 hours cover.

      The site is now fully covered with CCTV surveillance monitored from a
      central reception desk. The programme of security lighting, fencing and
      alarm systems continues to be enhanced on an incremental basis according to
      assessed risks.

      At the beginning of the Academic Year 1998/99 a new ID system was
      introduced with access control at strategic entrances. It is planned to increase
      access control provision in line with assessed risk and budgetary constraints.

      A full review of security is being undertaken during the current academic
      year.

2.5 Disabled Student Provision

      Following the initial plan, lifts have been installed to serve the library, and T
      Block, the New Arts Block (N Block) and A and C Blocks.

      Disabled access has been improved to the front entrance by the introduction
      of automatic doors.

      New developments have included disabled provisions to accord with Building
      Regulations.

      At the commencement of the Academic year an access audit has been carried
      out by a specialist consultant and the results will be incorporated as part of
      future programmes. A comprehensive summary of recommendations is
      contained in Appendix 3.




                                           5
                                                                                            SEP June 2001


3   Problems

      3.1      Estates Related

               3.1.1   Building Evaluation

                       With the removal of the old workshops and the completion of Phase A
                       and Phase B and the demolition of the vacated refectory building there
                       are no buildings attracting a „D‟ category on this campus.

                       Whilst improvements have been carried out and there is still scope for
                       further improvements consistent with the strategic intention of UWIC
                                and
                       these are contained within the plan.

                       Particular outstanding issues relate to the following provision:

                          B Block
                          Terrapin (Horticulture)
                          Access Audit

               3.1.2    Environmental Considerations

                        Particular attention, with increased provision of I.T. facilities has
                        been drawn to the provision of environmental conditions within
                        lecture theatres, specialist and general and teaching rooms. The
                        essential growth of IT installations and increasing legislation during
                        the last 5 years has placed a strain on existing ventilation systems to
                        retain stable environments at certain times of the year. With future
                        planned increases within these facilities this will continue to be a
                        consideration in future planning requirements for both installation
                        and future maintenance of suitable ventilation plant.

                        Systems are chosen which have a minimum impact on the
                        environment and energy usage.


4   Problems (Academic/Academic Support)

      4.1      Teaching Accommodation

               4.1.1   Specialist

                       The campus contains specialist facilities for the Schools of Art and
                       Design, Product and Engineering Design, Health and Social Sciences
                       and Applied Sciences respectively.




                                                     6
                                                                                         SEP June 2001


                     There is in addition a pool of general Teaching
                     Accommodation/Lecture Theatres used by all Schools now subject to
                     central time tabling.

                        School of Art & Design
                         Identified requirement to co-locate School to one site.

                        School of Product and Engineering Design
                         No particular deficiencies highlighted.

                        Health and Social Sciences
                         Lack of good quality staff rooms.

                        Applied Sciences
                         Lack of good quality staff rooms.
                         Inefficient use of space and resources identified due to split site
                         location.
                         Inappropriate accommodation, to develop integrated research and
                         teaching.
                         Lack of specialist Food industry Centre.

             4.1.2   General Teaching Accommodation

                     Lack of up to date teaching facilities, power point displays and
                     network connections.

      4.2    Academic Support

             4.2.1   General

                        Lack of dedicated Learning Resource Centre
                        Inadequate accommodation for Teaching & Learning Unit
                        Inadequate accommodation for Staff Development Unit
                        Inadequate provision of meeting rooms
                        Inadequate open access facilities
                        Integration of Library and Information Services
                        Lack of bookable student seminar rooms
                        Library – Absence of research student carrels

      4.3    Other Support

             Lack of changing rooms for outside sporting activities i.e. Rugby and Cricket.

5. Conclusion

      The site is strategically important to the identity of UWIC and has the potential
      through development to cater for future expansion of student numbers and
      development of research initiatives.




                                                  7
                                                                                       SEP June 2001


Cyncoed

    General Description
    Performance Assessment
    Problems
    Conclusions


1.   General Description

     1.1    Cyncoed with 49.4 acres and with 27748 GISM plus 522 bedspaces is the
            largest of the UWIC‟s campuses. It is located approximately 4KM north of
            the town centre in a predominately residential area.

            The original building stock was constructed in the 1960‟s and 1970‟s with the
            following notable additions since the original plan submission viz.

           164 new residences                                   completed 1994
           Indoor Tennis Centre/Outdoor Netball
           and Tennis Courts                             
           Welsh Sports Centre for the Disabled                completed 1996
           All weather floodlit sports pitch             

           Upgrading external running track              Completed Spring 1999
           National Indoor Athletics Centre              Completed January 2000

     1.2   The site plan shows the general arrangement of the building blocks which are
           described as follows:-

           A Block            Consists of single and two-storey building containing Site
                              Registry, School Administration, the Library, specialist
                              sports provision and art education workshops.

           B Block            Consists of single and three-storey buildings containing
                              further administration areas, teaching rooms (specialist and
                              general), kitchen/dining room, performing arts centre and
                              main foyer.

           C Block            Consists of single, two and three-storey buildings containing
                              school administration, teaching rooms, conference office,
                              lecture theatres, dining room, copy shop and student laundry.

           D Block            Consists of single-storey building containing music rooms,
                              dance studios, pitted gymnasium and general gymnasium
                              linked to the Welsh Sports Centre for the Disabled (also
                              used by able bodied students).




                                                8
                                                                                         SEP June 2001


           Queenswood         Built in the 1970‟s consists of a single-storey block linked to
                              a five-storey building containing teaching rooms, and
                              general office accommodation.

           Sports Hall        Consists of a single and two-storey building containing
                              Sports Hall, squash courts, 25m swimming pool, Student
                              Union facilities.

           Tennis Centre      Consists of single storey purpose built provision of 4 indoor,
                              4 outdoor courts and outdoor netball courts.

           Outdoor Track      The external running track has been replaced with a state of
                              the art running surface and training lights together with an
                              “infield” training pitch.

           NIAC               Following a successful application a SPORTLOT grant was
                              obtained to build an indoor athletics and training centre
                              which was completed in January 2000.

     1.3   The campus provides accommodation for the School of Education, School of
           Sport and School of Life Long Learning.

     1.4   This campus also contains 522 residences of which 165 were constructed in
           1994. The remainder were part of the original stock and are now subject of a
           phased refurbishment programme.
           (See Residences Strategy)


2.   Performance Assessment

     2.1   Building Condition and Cost

           2.1.1   Following the initial plan and with the assistance of Hunter funding
                   considerable sums have been invested in the building stock.

                   Whilst much has been achieved the conditions survey carried out in
                   2001 showed that there is still a substantial amount of investment
                   required over the next 5-10 years.

                   For details of conditions refer to Appendix 2, Maintenance Strategy.

           2.1.2   Energy Centres

                   Major investment continues in decentralising the main boiler plant to
                   give a responsive, cost effective heating system for residences and
                   academic buildings.




                                                9
                                                                                  SEP June 2001


      2.1.3   A systematic programme of refurbishment is planned for this site over
              the next 5-10 year planning period should funding allow.

      2.1.4   Functional Suitability

              The general assessment for general teaching and specialist areas is
              satisfactory.

              Changing rooms and sports hall facilities continue to rate below
              average and capital schemes have been identified to address these
              areas.
              The campus Library rates only average fitness for purpose and is
              considered to be of inadequate capacity for a modern learning facility.

              There is a lack of open access provision at this campus.

2.2   Valuation

      This campus is situated in an exclusively residential area or designated “open
      space”. The only part of the site that could be considered for valuation on an
      open market basis is the section used for student residential accommodation.

      The replacement value of building stock is now assessed at c.£35m for the
      main site including residences. The alternative use value has been based on
      residential developments with a net developable acreage of 38 acres allowing
      for retention of open space/recreational facilities and is assessed at £14.0m.

2.3   Parking

      During peak times in the academic year parking remains a problem despite
      the increased provision on site of the Old Tennis Courts following completion
      of the new developments. This facility will eventually require upgrading to
      full car parking standard. In total there are 489 parking spaces available,
      which includes 26 disabled parking spaces. Included in the figure is a
      dedicated staff car park and Tennis Centre car park controlled by means of
      access barriers providing 72 spaces and 38 spaces respectively. Following
      the completion of the parking survey mentioned above a new strategy is to be
      considered for this site involving further control mechanisms.

2.4   Security

      Security services are now provided as part of an in-house team employed on
      site during the evening and weekends to provide 24 hour cover.

      The site is covered by CCTV surveillance which has been extended to the
      outdoor running track and NIAC; all monitored from a central reception desk
      which is manned 24 hours a day.




                                          10
                                                                                       SEP June 2001


           The external lighting has been enhanced and is monitored for effectiveness by
           the campus services staff.

           Security alarms are installed on an incremental basis according to assessed
           risks.

           The new I D system introduced in 1998 has included access control to staff
           car park, library and strategic entrances.

           The systems will be further enhanced in line with assessed need.

     2.5   Disabled Student Provision

           A lift has been installed to service “B” Block and the main foyer scheme
           completed in 1996 included a ramp and automatic door to enhance access to
           the main building complex.

           As part of the upgrading to Lecture Theatre 1 a lift was installed in the
           Summer of 2000 which also serves C Block first floor teaching rooms.

           The Welsh Sports Centre for the Disabled is a purpose designed facility for
           use by disabled athletics in which they can train side by side with able-bodied
           athletes.

           The recommendations of the recently completed access audit will be
           incorporated into future programmes.

           A comprehensive summary of recommendations is contained in Appendix 3.


3.   Problems

     3.1   Estates Related

           3.1.1   Building Evaluation

                   There are no buildings attracting a „D‟ category on this campus.
                   Whilst improvements have been carried out there is still scope for
                   further improvements consistent with strategic intentions.

                   Particular outstanding issues relate to the following provision:

                      Changing Rooms
                      Parking/External Works
                      Access Audit
                      Library




                                               11
                                                                                        SEP June 2001


           3.1.2   Environmental Consideration

                   Particular attention, with increased provision of IT facilities has been
                   drawn to the provision of environmental conditions within Lecture
                   Theatres and Teaching Rooms.

                   The essential growth of IT installation and increasing legislation over
                   the last 5 years has placed a strain on existing ventilation systems to
                   retain stable environments at later times of the year.

                   With future planned increases of these facilities this will continue to
                   be a consideration in future planning requirements for both installation
                   and future maintenance of suitable ventilation plant.


4.   Problems (Academic/Academic Support)

     4.1   Teaching Accommodation

           4.1.1   Specialist

                   The campus contains highly developed specialist areas for sport and to
                   a lesser extent for education.

                   a)     Sports Related

                          Recent developments have addressed many of the deficiencies
                          highlighted in the original SEP. The facilities highlighted
                          previously are now managed by a Sport Facilities Manager,
                          due to the close partnership with external sporting
                          organisations and use of facilities by these bodies and the
                          community.
                          The one outstanding deficiency relates to changing facilities
                          within the main campus and sports hall, which are both
                          substandard in quality and number.
                          The sports hall facilities require upgrading.

                   b)     Other

                          The school plans have highlighted the need to address quality
                          issues of provision and increased provision relating to the
                          Performing Arts Centre.

           4.1.2   General Teaching Areas

                   Lack of up to date teaching facilities including power point displays
                   and network connections.




                                               12
                                                                                   SEP June 2001


     4.2   Academic Support

           4.2.1   Library

                      Lack of dedicated Learning Resource Centre
                      Inadequate facility, shortage of book space
                      Shortage of study spaces
                      Poor and inefficient layout
                      Inability to deal with increased resident population
                      Insufficient open access provision
                      Lack of bookable student seminar rooms
                      Absence of research student carvels.

           4.2.2   Student Services

                      No particular problems highlighted


     4.3   Other Support

           4.3.1   Catering

                   Main Kitchen layout and equipment inadequate for modern catering
                   facility.

           4.3.2   Student Recreation

                   Lack of dedicated toilet provision to main student bar is seen as a
                   major deficiency and urgent requirement.


5.   Conclusion

     Cyncoed Campus performs well in terms of the provision of academic and sports provision
     together with student residences. There are no problems which cannot be resolved with
     adequate investment in future strategies.




                                               13
                                                                                         SEP June 2001


Colchester Avenue

         General Description
         Performance Assessment
         Problems
         Conclusions

1.    General Description

      1.1    Colchester Avenue totals 5.1 acres with 11,707 GISM It is located in a semi-
             industrial area about 3.0km north east of Cardiff City centre. It was purpose
             built for further Education during the 1960‟s.

             The Site Plan shows the layout of the site and built environment.

             It comprises two academic blocks of five storeys (B Block) and three storeys
             (C Block) also support, catering facilities, library and administrative
             accommodation contained in one and two storey blocks (A Block) all built as
             one homogenous unit.

      1.2    The exception to this is the former sports hall located to the rear of the site.
             Part of this facility is now dedicated, as a “Store” the remainder is a disused
             food production unit the future of which has to be decided and is considered to
             be an area of “bad fit”.

      1.3    The campus contains facilities for the School of Business; Welsh School of
             Hospitality, Tourism and Leisure Management and the School of Applied
             Sciences (part).

      1.4    Whilst there are no student residences on this site, Cyncoed provides
             accommodation for its first year H E “away” intake.

2.    Performance Assessment

      2.1    Building Condition & Cost

             2.1.1   The campus has continued to receive considerable investment into the
                     structure and facilities.

                     The condition survey carried out in 2001 showed that there was still a
                     considerable amount of investment required over the next 5-10 year
                     period.

             2.1.2   The building is in process of being systematically refurbished starting
                     with the main roof on the five-storey block and library block and in
                     subsequent years the fourth, third and second floors have been
                     refurbished.   Including rewiring, new heating systems, ceilings
                     (including removal of asbestos), flooring, doors and ironmongery.




                                                14
                                                                               SEP June 2001


              In 1996 the main boilers were replaced with new gas fired boilers and
              the fire alarm system was replaced in 1997.

              For details of condition see Appendix 2 Maintenance Strategy.

      2.1.3   Functional Suitability

              The continued programme of refurbishment has enhanced the campus in
              terms of its overall functional suitability.

              However, major changes in the structure of UWIC has necessitated a
              fundamental review of this campus.

              The Campus Library rates only average fitness for purpose and is
              considered to be inadequate capacity and layout for a modern learning
              facility.

2.4   Valuation

      The replacement value of the building stock is assessed at c.£12m with an
      alternative use value of £1.5m based on the value of a cleared site.

2.5   Parking

      The centre provides 100 spaces dedicated to staff use and 179 spaces for
      students with 6 spaces dedicated for the Disabled and an additional 30 spaces
      for use with the Celtic Suite Restaurant.

      Part of the provision for students parking is on a disused tennis court which
      requires upgrading to car park standards.

2.6   Security

      Following the increased provision of IT on the site and a number of major
      thefts in the investment in security increased on this site.

      In house security is employed on this site during the evenings and weekends to
      provide 24 hours cover.

      A full external CCTV system is installed with external security lighting.
      Strategic areas are covered by security alarms and access control.




                                         15
                                                                                      SEP June 2001


     2.7   Disabled Student Provision

           Improved ramps and automatic doors have been installed as part of the main
           foyer up-grading scheme carried out in 1996.
           The Access Audit carried out at the commencement of the Academic year will
           inform future programmes.

           A comprehensive summary of Recommendations is contained in Appendix 3.


3.   Problems

     3.1   Estates Related

           3.1.1   Building Evaluation

                   The presence of asbestos on two remaining floors continues to be a
                   problem and the programmed refurbishment will continue to take
                   account of this.

           3.1.2   The windows are causing considerable difficulty to staff due to poor fit
                   and opening mechanisms.

           3.1.3   There is still scope for improvement within the configuration of the
                   layout to match the delivery of courses in line with changed strategies
                   on Learning and Teaching and I.T. open access provision. However
                   major deficiencies have been highlighted within the School of Applied
                   Sciences and Hospitality, Leisure and Tourism.

           3.1.4   Environmental Considerations

                   As with other campuses the increased provisions of IT facilities and
                   new legislation has highlighted the need for improved environmental
                   conditions within Lecture Theatres, Teaching Rooms, IT areas and
                   certain specialist Laboratories.

                   With the planned expansion of IT facilities environmental
                   considerations will continue to be a consideration in future planning
                   requirements both for installation and future maintenance of plant.




                                              16
                                                                                     SEP June 2001


4.   Problems (Academic/Academic Support)

     4.1   Teaching Accommodation

           4.1.1   Specialist

                   The campus contains specialist accommodation for the School of
                   Business; the School of Tourism, Hospitality & Leisure and part of the
                   School of Applied Sciences.

                   School plans indicate inadequacies in the following areas:-
                   Insufficient staff rooms.

                   Inadequate Teaching Kitchens.
                   Out of date laboratory facilities.

                   (Rationalisation of specialist areas – School of Applied Sciences for
                   number of students on taught courses)

           4.1.2   General Teaching Accommodation

                      Lack of up to date teaching facilities, power point displays and
                       network connections.
                      Lecture Theatre required to teach large groups of students on
                       business courses.

           4.1.3   Research Space

                      Lack of Business Centre for School of HTL
                      Inadequate and split site research facility for School of Applied
                       Sciences.

     4.2   Academic Support

           4.2.1   Library

                      Lack of dedicated Learning Resource Centre
                      Insufficient library space
                      Insufficient open access provision
                      Lack of bookable student seminar rooms
                      Absence of research student carrels

           4.2.2   Catering

                      Inadequate catering facilities




                                                17
                                                                                      SEP June 2001


            4.2.3   Student Leisure/Recreational Facilities

                       Inadequate provision exists.



5.   Conclusion

     Colchester Avenue due to changes in Academic needs no longer performs well.
     Consideration needs to be given to rationalisation/relocation of specialist space,
     provision of optimum room sizes, Student Leisure and Recreation facilities.

     The future use and configuration of this campus will be dependant upon the extent to
     which investment can be made into a new centre of Research for the School of
     Applied Sciences and a new centre of Business for the Welsh School of Hospitality ,
     Tourism and Leisure Management. Should these developments materialise serious
     considerations should be given to the future location of the School of Business.




                                                18
                                                                                           SEP June 2001


Howard Gardens

    General Description
    Performance Assessment
    Problems
    Conclusions

1.   General Description

     1.1    Howard Gardens comprises of a 1.5 acre site situated about 1km east of the
            centre of Cardiff.

            The site plan shows the layout of the site and built environment.

            The buildings were constructed in the mid 60s and early 70s and comprise a
            six storey main block (B Block), four storey block (A Block) and one and two
            storey buildings (C, D, E, F, Blocks) all linked together as a single unit. The
            unit was purpose built as an Art College; the ground floor is poorly planned
            and congested but the main block generally characterised by large room sizes
            and relative structural flexibility. Some rooms contain a high proportion of
            specialist equipment related to the activities of ceramics, sculpture, print
            making and fine art. A specific characteristic of the main block are the high
            ceilings with large areas of penetration to give good natural lighting. The
            exception being three “terrapin” units which total 287 GISM of
            accommodation, which were added to supplement the accommodation during
            the 1980‟s.

     1.2    With 9216 GISM the building contains facilities for part of the School of Art
            & Design.


2.   Performance Assessment

     2.1    Building Conditions and Cost

            2.1.1   Due to the fact that in the original strategy Howard Gardens was to be
                    relocated by the Academic Year 2003/04, (subsequently revised to
                    2004/05) a short term investment plan has been prepared for this
                    campus covering essential Health and Safety items.

                    Therefore, very little has been done to address many of the major
                    items of plant and service renewal needed at this campus. The main
                    roof, boiler plant, heating services, electrical services, and fire alarms
                    are in need of removal/upgrading to achieve modern standards of
                    reliability, comfort, fire and security regulations.




                                                 19
                                                                                    SEP June 2001


       2.1.2   Building Conditions – Performance

               This campus has deteriorated in relation to the extent of backlog
               maintenance required.       The condition survey shows that
               approximately £3.8m will be required to be spent on this campus over
               the next 10 year period.

2.2    Car Parking

       Howard Gardens contains 94 parking spaces with a small area of parking (24
       spaces) leased to a local firm of solicitors. The main car park is accessed
       through a barrier systems with card controlled access.

       There are 2 parking spaces dedicated for the Disabled at this campus.

2.3    Security

       In house security provision has been engaged and extended to 24 hour
       surveillance this current academic year along with this provision of a CCTV
       system.

       Security alarms and window shutters have been installed incrementally
       according to assessed risks.

       At the beginning of the Academic Year 1998/99 a new ID System was
       introduced with access control at strategic entrances. It is planned to increase
       access control provision in line with assessed risk and budgetary constraints.

2.4 Disabled Student Provision

       Access to the buildings by a ramp and a lift service all but the top floor in the
       main block. Access to the first floor library is obstructed by a flight of stairs
       and ramping would be impractical in this location. A disabled WC was
       provided in the Academic Year 1999/2000.

       A comprehensive summary of recommendations is contained in Appendix 3.

2.5    Functional Suitability

       All facilities are generally considered fit for purpose with the exception of the
       library, refectory, student facilities, and the terrapin building which are less
       than satisfactory.

       However, the main entrance and general layout of the ground floor is
       considered to require re-planning for both ambience and efficiency of
       operation.




                                           20
                                                                                        SEP June 2001


     2.6   Valuation

           The alternative use for this campus has been assumed to be office and the
           value has been conservatively based upon a cleared site suitable for new office
           development and is assessed at c.£2m. A full appraisal of the planning options
           would need to be carefully considered at disposal stage to ensure that best
           value is obtained.

           The replacement value of the building stock is assessed at c.£10m.


3.   Problems

     3.1   Estates Related

           3.1.1   The external appearance of the building is poor and would require
                   considerable expenditure to lift it into the 21st Century.

           3.1.2   The main entrance gives a poor impression and ambience to the
                   facility.

           3.1.3   The terrapins are reaching the end of their useful life and will require
                   replacement within the planning period.

           3.1.4   Many facilities, particularly on the ground floor need re-planning for
                   efficiency and modernisation.


4.   Problems (Academic/Academic Support)

     4.1   Teaching Accommodation

           This campus comprises mainly specialist accommodation for Art & Design
           courses with very little space devoted to general teaching accommodation.

           A number of the specialist facilities, many of which need to be housed on the
           ground floor with access to open work areas make flexibility of adaptation
           difficult and costly. Examples of this are:

                   Ceramics Studies, Kiln area and Glaze room
                   Machine Workshop
                   Foundry
                   Metal Workshop

           By contrast the specialist studios are large open spaces (subdivided as
           necessary) and are capable of adaptation.

           A shortage of one large general teaching space and insufficient staff rooms
           have been identified in the School plan.




                                               21
                                                                                               SEP June 2001


                In addition the School‟s vision is to co-locate all Art & Design courses to the
                campus requiring a major new build.

        4.2     Academic Support

                Library

                Problems exist with the Howard Gardens Library in terms of: -

                  Lack of dedicated Learning Resource Centre
                  Insufficient study places
                        -    small expansion was achieved to study places in 1998 but there is
                             no physical room for direct expansion.
    Limited space to store additional volumes
    Lack of bookable student seminar rooms
    Absence of Research Student Carrels
    No disabled access (access gained down a short flight of steps)
    Environmental conditions

                Computing Facilities -      Open Access

                Provision for computers is inadequate i.e. 14 No and is too small to serve the
                needs of this campus.

        4.3     Other Support

                Catering

                Whilst some minor upgrading has been carried out the facilities still lack the
                ambience, equipment and layout of a modern food facility.

                Student Communal/Recreation

                The entire provision is still centred upon a bar/lounge area immediately
                adjoining the refectory (which is conjoined for the use of evening
                entertainment).


5.      Conclusion

        Whilst Howard Gardens performs reasonably it suffers greatly from lack of
        investment, poor ambience. The School considers consolidation to be a prime
        objective which could only be achieved through capital investment.

        If this is not achievable to one site the disadvantages of a split site will remain but can
        be mitigated by a programme of refurbishment and re-planning at Howard Gardens.




                                                     22
                            SEP June 2001



                            Appendix 2




UWIC MAINTENANCE STRATEGY



   (10 YEAR PROGRAMME)
                                                                             SEP June 2001



Maintenance Strategy

1.    Introduction

      The aim of the UWIC‟s maintenance strategy is to maintain the estate at an
      optimum level of condition to support the core business and other activities
      determined by the Strategic Plan.

2.    Condition Survey

      A new condition survey has been commissioned this year to enable a new forward
      look 10 year planned maintenance programme to be prepared.

      The results of this condition survey are summarised in tabular form (Appendix 1)
      and show that the consultants advised that c.26.5m is required over the 10 year
      planning period to address backlog and provide for planned replacements and
      elements of cyclical maintenance on the non residential estate.

      From this a balanced programme has been established which also takes account of
      re-planning, rationalisation and minor new developments to reflect the
      University‟s strategy and support the academic requirements in estate terms (Draft
      10 year programme – Appendix 2).

3.    10 Year Forward Look Programme

      1.1    The 10 year programme including planned maintenance is divided into a
             number of categories viz:

             2.1.1     Reactive Maintenance

                       This category consists of day to day items of repair or replacement
                       brought about by use or failure of components.

                       A memorandum of understanding has been operating since 1995 in
                       order to monitor the effectiveness of this service and regular
                       reports are made on performance.

                       The small directly employed labour force is mainly devoted to this
                       category. In addition £200K for materials and contract labour has
                       been earmarked in the budget for this category of work in
                       academic buildings and £116K for work in residence for the year
                       2000/01.




                                            1
                                                               SEP June 2001


2.1.2   Cyclical Maintenance

        Included in this category are planned preventative maintenance,
        annual maintenance contracts, statutory testing, etc. These are
        established on a University wide basis and cover many areas
        including Health and Safety and Statutory Legislation.

        Specific allocations are also set aside for:

        Internal and External Decoration
        Flooring replacement
        Window Blind Replacement
        Tube replacement

        Sums of £200,000 and £20,000 respectively for Academic and
        Residential Premises have been identified for these categories of
        work in 2000/01.

        The intention will be to increase this annual allocation as shown in
        the 10 year plan.

2.1.3   Planned Irregular Maintenance

        This category consists of the planned replacement and repair of
        elements, which do not necessarily recur on a regular basis but
        need to be considered in a forward look maintenance plan.

        Despite the investment made through Hunter Funding and
        subsequent annual allocations and WFC grants this category still
        includes identified elements of backlog maintenance and further
        additional items identified as a result of changing legislation, the
        latest of which is the Disability Discrimination Act.

        Reference to the list of projects in the 10 year plan will show the
        overlap of interests between this category and the planned
        “refurbishments” of the estate. Due recognition of these factors
        has been included when establishing the proposed 10 year
        maintenance and capital plan for the University.

        £625K will be spent on this category of maintenance during
        2000/01 on academic buildings and £150,000 on residences.

        The additional grant received from the funding council is included
        within this allocation for the coming year.




                               2
                                                               SEP June 2001


2.1.4   Minor Improvements

        It is accepted that a small proportion of the maintenance plan
        incorporates elements of betterment and also improvements for
        small schemes. This has been limited to £70,000 for 2000/01.

        In addition sums will be earmarked for continued investment into
        corporate strategies, e.g. Signage, Welsh Language, Security
        Measures, results of the access audit action plan consultants fees
        etc.

2.1.5   Capital Improvement Projects

        An additional sum has been historically set aside annually for
        planned refurbishment/upgrading/minor developments of the estate
        which sometimes fall within the definition of “Capital Works” but
        often are treated as revenue expenditure. Due to financial
        stringency this has been reduced to £650K for this current year.

2.1.6   Capital New Build

        Having expended significant capital sums to achieve developments
        highlighted with the last SEP the University‟s aspirations to carry
        out major development in the future will be severely limited by a
        lack of Capital Funding. £1.2m has been devoted to the
        construction of a new Research Unit on the Llandaff Campus
        during 2000/01.

        A number of schemes highlighted within the 10 year plan will be
        dependant upon external sources of funding or sound business
        cases which generate income for self funding.

        Such a shortage of capital will limit the extent to which the
        University can achieve its strategy and even invest sufficient funds
        to adequately maintain and refurbish its current asset base.

        As a result the 10 year plan will in reality become extended and the
        eventual time scale will be dependant upon the level of investment
        available on an annual basis.




                              3
                                                                            SEP June 2001


Site Specific Requirements

The following comments on each campus should be noted in relation to the 10 year
programme: -

Llandaff

The following schemes are not included within the 10 year programme.

                                                                  Est Cost
1.     Food Industry Centre                                       c.£1,600K
2.     Cricket Development Total Cost                             c.£ 400K
                                                      Total         £2,000K

There are also a number of unidentified costs to provide solutions to the following
unresolved matters:

1.     Staff Development Unit
2.     Learning & Teaching Unit
3.     Learning Resource Centre
4.     Registry Move

Also not costed is the relocation of Art & Design courses from Llandaff to Howard
Gardens.

An analysis of the 10 year programme for Llandaff in total could be shown as follows: -

1.     Maintenance Requirements                       £3,523K
2.     Add replacement W/W‟s                          £1,795K
3.     Refurbishments, replanning etc                 £1,874K
4.     “Capital” Schemes (New Build)                  £2,000K
                                            Total     £9,192K

Howard Gardens

The maintenance costs have translated into a 10 year plan to also reflect
refurbishment/replanning costs.

Whilst new windows were a recommendation of the condition survey no costs were
included. These have been included as conservative figures of £1.45m.

Limited schemes to enhance the ambience of this Campus have also been included but
not a major rebuild to relocate courses from Llandaff.




                                           4
                                                                               SEP June 2001


An analysis of the 10 year plan for Howard Gardens could be shown as follows: -

1.     Maintenance Requirements                      £3,820K
2.     Add replacement W/WS                          £1,450K
3.     Refurbishment replanning costs                £1,420K
4.     “Capital” Schemes (New Builds)                £1,000K

                                             Total   £7,690K


               Colchester Avenue


Most costs associated with this campus are included within the 10 year plan.

It should be noted that refurbishment/rationalisation of teaching kitchens for School of
HTL and transfer of activities of School of A.S. to Llandaff will release space for
consideration at Colchester Avenue.

The cost to relocate the School of HTL to a new Business Centre is not costed in the plan
and is assumed to be wholly dependent upon external funding.

Should the School of HTL be fully relocated then this will leave the School of Business
solely in occupation at Colchester Avenue unless alternative uses are found for the space.

An analysis of the 10 year programme for Colchester Avenue in total could be shown as
follows:

1.     Maintenance Requirements                      £2,800K
2.     Add Replacement W/WS                          £5,516K
3.     Refurbishment, rationalisation                £ 456K

                                             Total   £8,772K


Cyncoed Campus

Known schemes are included within the 10 year plan, however the major scheme
proposed to relocate Leckwith Stadium is not included neither is a cost for 50m
Swimming Pool requested by the School of Sport. I have included a cost for conversion
of an area (e.g. B Block Ground Floor) into a conference suite on the closure of Fairwater
Campus.




                                            5
                                                                              SEP June 2001


An analysis of the 10 year programme for Cyncoed Campus in total could be shown as
follows:

1.        Maintenance requirements                   £4,700K
2.        Add replacement W/WS                       £2,000K
3.        Refurbishment, rationalisation             £1,920K
4.        New Works Schemes                          £1,200K
                                             Total   £9,844K


CONCLUSION

The total cost of the plan over 10 years is c.£44m, which equates to £4.4m per annum.

Of this figure £4.2m relates to capital schemes which it is assumed depends upon external
funding in addition to the major capital schemes not costed within the plan.

The following table summarises the plan:

     Campus          Planned         Window          Refurbishment/    New           Total
                     Maintenance     Replacement     Rationalisation   Works

     Llandaff        3523            1795            1874              2000          9192
     Cyncoed         4700            2025            1920              1200          9845
     Colchester      2800            5516            410               -             8725
     Avenue
     Howard          3820            1500            1470              1000          7790
     Gardens
     Total           14843           10836           5674              4200          35552

Add Running Maintenance                                                               8650
Total Cost of 10 Year Plan                                                           44202




                                             6
                                                                                                                                      SEP June 2001

CONDITION SURVEY 2001 (NON RESIDENTIAL)                                                                                 Appendix 1

SUMMARY TABLE          £000's


      CAMPUS                                                                 YEAR                                                     TOTAL
                           1          2          3           4          5           6       7         8       9            10
Llandaff                        10        198        949         240        269      1275       98     1412       301           566     5318

Cyncoed                    1692           886     1901           53         71       226    1011       131    -                 728     6699

Colchester Avenue              459     3312       2690        1051          59       370        150     39         34           152     8316

Howard Gardens             1166           497     1830           10         87       179        25       3         12             2     3811

Total Incl. VAT            3327        4893       7370        1354          486     2050    1284      1585        347       1448       24144

Allowance for Fees                                                                                                                      2400
say 10%
Grand Total                                                                                                                            26544


Survey Carried out by W S Atkins
Figures in £000's include VAT but excludes fees (allow say 10%) and inflation.




                                                                            1
                                                                                                                           SEP June 2001



UNIVERSITY OF WALES INSTITUTE, CARDIFF
ESTATES SERVICES

SUMMARY TABLE - LLANDAFF

             BUILDING                                                         YEAR                                                     TOTAL
                             1           2         3         4           5           6         7        8         9         10
A Block Ground Floor             2             2       230           5        19         71         8         1        4         17        359

          First Floor            5             2       100           8        39         30         3         1        4         15        207

          Second Floor       -                 6       16            9        13           3        6         1        4         11         69

          Externals          -           -         -         -           -               955   -            405        5     -             1365

B Block                      -                 2       32        49           77         121        7   -              4           2       294

C Block Ground Floor         -               91        66    -           -                 4        6        11        4         48        230

          First Floor        -               49        16    -           -                 3   -              6   -                8        82

          Externals          -           -               3   -           45          -         -        -         -          -              48

C Block Ground Floor         -                 5       67    -                  4          4        3   -             17         15        115

          First Floor        -           -             70    -                  4        22        12   -             16         15        139

        Second Floor         -           -             83            5          4        20         6   -             16         15        149

        Third Floor          -                 1       84    -                  4          4        1   -             16         15        125

        Externals            -                 5   -         -           3           -         -            918   -              43        969

Total                            7           163       767       76           212    1237          52   1343          90         204       4151




                                                                 2
                                                                                                                      SEP June 2001



UNIVERSITY OF WALES INSTITUTE, CARDIFF
ESTATES SERVICES

SUMMARY TABLE - LLANDAFF


           BUILDING                                                        YEAR                                                   TOTAL
                                1        2         3         4         5          6       7        8        9          10

E Block Ground Floor            -        -             12    -         -          -       -        -        -                 3        15

        First Floor             -        -             12    -         -          -       -        -        -                 3        15

        Externals               -        -         -         -         -          -       -        -        -           -                 0

GR (Horticulture/Greenhouses)   -        -               6   -               3    -       -            16         1     -              26

GT (Horticulture/Greenhouses)   -        -         -             150   -          -       -        -        -           -             150

L Block Ground Floor            -        -             11    -         -              2        4   -              5         11         33

        First Floor             -            28        11    -         -              3        5   -              5         11         63

        Second Floor            -        -             11    -         -              3   -        -              5         10         29

        Externals               -              2   -         -         -          -       -        -        -               31         33

M Block Ground Floor            -              2       10    -             26     -            6   -            74          22        140

        First Floor             -              1       12    -             26     -            6   -            74          22        141

Total                               7        196       852       226       267    1245        73   1359         254         317       4796




                                                                 3
                                                                                                                         SEP June 2001



UNIVERSITY OF WALES INSTITUTE, CARDIFF
ESTATES SERVICES

SUMMARY TABLE - LLANDAFF


           BUILDING                                                          YEAR                                                    TOTAL
                             1           2         3         4           5          6        7        8        9          10
N Block Ground Floor         -           -             10    -           -          -        -             5       10          20         45

       First Floor           -           -             10    -           -          -        -             5       10          20         45

       Second Floor          -           -               2   -           -          -        -             3         2         13         20

       Externals             -           -         -         -           -          -        -        -        -           -                 0

ST Block                     -           -         3                 9   -          -             5        2         3         41         63

T Block Ground Floor         -           -             32    -           -          -             9        7       10          60        118

       First Floor           -           -             16    -                 2    -             3        6         5         19         51

       Second Floor          -           -             21    -           -          -             8        6         5         19         59

       Externals                  3            2   -         -           -          -        -        -        -               54         59

P Block Ground Floor         -           -         -         -           -              26   -        -        -           -              26

Site                         -           -               4           5   -               4   -            10   -                 3        26

Grand Total                      10          198       950       240         269    1275         98   1403         299         566       5308




                                                                 4
                                                                                                                                 SEP June 2001

UNIVERSITY OF WALES INSTITUTE,

          CARDIFF

ESTATES SERVICES

SUMMARY TABLE - CYNCOED


            BUILDING                                                                YEAR                                                    TOTAL
                                      1           2         3         4         5          6         7         8         9       10
A Block                                   674         35        116   -        11              39        62    -         -            64      1001

B Block                                   368         264   1045      -             17         63        64          4   -            103     1928

C Block                                   326         156       201       37        15         19        845         4   -            197     1800

D Block                                   191           4       272   -        -               14          8         2   -            156      647

External Works                            49      -             25         3   -                 2         4   -         -       -               83

Kitchen/Dining Room                       50          21        159        3        10     -               2   -         -            123      368

Warwick House                               2         57        54    -             18           -         8   -         -            14       153

Queenswood                            -               163       23         2   -               17    -             121   -       -             326

Sports Centre                             32          186         6        8   -               72        14    -         -            35       353

WSCD                                  -           -         -         -        -           -               4   -         -       36              40

Total                                 1692            886   1901          53        71         226   1011          131       0        728     6699



Survey Carried out by W S Atkins
Figures in £000's include VAT but exclude fees.



                                                                           5
                                                                                                                               SEP June 2001



UNIVERSITY OF WALES INSTITUTE, CARDIFF
ESTATES SERVICES

SUMMARY TABLE - COLCHESTER AVENUE


          BUILDING                                                                YEAR                                                    TOTAL
                                  1           2          3         4          5          6         7         8        9        10
A Block Ground Floor                  197         344        54         27    -                2       20         4   -             21       669
        First Floor               -               161          1        11        21     -             12         5        1        16       228
        Externals                      24         2074   -         -          -          -         -         -        -        -            2098
B Block Ground Floor                  106         157        50           3       14           6       38         2   -             11       387
        First Floor                    14         252        14    -               9     -             18        16   -        9             332
        2nd Floor                 -                  1   -              11    -              16        18    -        -             25         71
        3rd Floor                 -                35    -         -          -          -             18         2   -             21         76
        4th Floor                 -                19    -         -          -          -               5        2        3        40         69
        Externals                      35            2   2453      -          -          -         -         -        -        -            2490
C Block Ground Floor                   34          66    -         -          -          -               9   -            10          4      123
        First Floor               -               134    -         -          -          -             12         8       10   -             164
        2nd Floor                 -           -          -                6       15     -         -         -            10   -               31
        Externals                      23          43    -             989    -          -         -         -        -        -            1055
External Roads etc.               -                24          9          4   -              346   -         -        -               5      388
Old Gym                                26     -              109   -          -          -         -         -        -        -             135
Total                                 459         3312   2690          1051       59         370       150       39       34        152     8316

Windows A Block                       2074
        B Block                       2453
        C Block                       989

Survey Carried out by W S Atkins
Figures in £000's include VAT but exclude fees.


                                                                          6
                                                                                                                               SEP June 2001



UNIVERSITY OF WALES INSTITUTE, CARDIFF
ESTATES SERVICES

SUMMARY TABLE - HOWARD GARDENS


            BUILDING                                                                YEAR                                                TOTAL
                                      1           2         3         4        5           6         7        8       9        10
Main Block Externals                      406     -             250   -            48      -         -        -       -         -          704
Main Block GF                             62          50        944        4       16          73         8   -            6        2     1165
            F1                            52          27        518   -             8          40         4       1        3   -           653
            F2                            16          227       53    -             2          18         3   -            1   -           320
            F3                            122         141         7        2        8          18         4   -            2   -           304
            F4                            200           5         3        8        5          14         3       1   -        -           239
            F5                            154         16        40    -        -               14         3       1   -        -           228
General Site                              95          18    -         -        -           -         -        -       -        -           113
Terrapins                                 59          13        15    -        -                 2   -        -       -        -               89
Residence                             -           -         -              5   -           -         -        -       -        -                5
Total                                 1166            497   1830          19       87          179       25       3       12        2     3820



Survey Carried out by W S Atkins
Figures in £000's include VAT but exclude fees.




                                                                           7
                    Appendix 2




  UWIC - ESTATES


10 YEAR PROGRAMME
                                                                                                                                             SEP

UNIVERSITY OF WALES INSTITUTE, CARDIFF - ESTATES MANAGEMENT                                                            CAMPUS : LLANDAFF
PROGRAMME OF PROJECTS/PLANNED MAINTENANCE - 2001/2010                                                                      DATE : 07/05/01


           DESCRIPTION                TOTAL    2001/02   2002/03   2003/04     2004/05   2005/06   2006/07   2007/08   2008/09   2009/10   2010/11

A Block - 2nd Floor                      300       300
         1st Floor                       300       300
         Ground Floor                    360                 360
         Externals                      1300                                                                                                   1300
B Block                                  295                                                           295
C Block Podiatry Clinics 1st Floor       350                 350
                       Ground Floor      450                 450
        Externals                         42                              42
D Block - 3rd Floor                      325                             125       200
         2nd Floor                       350                                       150       200
         1st Floor                       350                                                 150       200
         Ground Floor                    315                                                           115       200
         Externals                       969                                                                                                       969
E Block                                   33                                                                                          33
GR (Horticulture) Terrapins              150                                                                     150
Garage/Greenhouse                         26                              6                                                 20
L Block Gr/1st/2nd Floors                105                             30                                                           75
Roof                                      35                                                                                          35
Main Hall - replacement seating           75        75



CAMPUS TOTAL                            6130       675      1160         203       350       350       610                  20       143       2269
                                                                                                                 350




                                                                     2
UNIVERSITY OF WALES INSTITUTE, CARDIFF - ESTATES MANAGEMENT                                                     CAMPUS : LLANDAFF
PROGRAMME OF PROJECTS/PLANNED MAINTENANCE - 2001/2010                                                               DATE : 07/05/01


           DESCRIPTION         TOTAL    2001/02   2002/03   2003/04     2004/05   2005/06   2006/07   2007/08   2008/09   2009/10   2010/11

M Block - Ground Floor            200                             200
          1st Floor               200                                       200
ST Block                           62                                                                                                    62
T Block Ground Floor               70                                                                                70
          1st Floor                70                                                                                          70
          2nd Floor                70                                                                                                    70
          Externals                60                                                                                                    60
P Block (Student Amenities)        30                                                                                                    30
Site - Fencing                     45                  15                              15        15
       Roadworks                   75        15        15                    30                                                15
D Block - Lift                    180                             180




CAMPUS TOTAL                     7192       690      1190         583       580       365       625       350        90       228      2491




                                                              3
UNIVERSITY OF WALES INSTITUTE, CARDIFF - ESTATES MANAGEMENT                                                                 CAMPUS : CYNCOED
PROGRAMME OF PROJECTS/PLANNED MAINTENANCE - 2001/2010                                                                           DATE : 07/05/01


         DESCRIPTION                 TOTAL    2001/02   2002/03   2003/04       2004/05   2005/06   2006/07   2007/08   2008/09   2009/10   2010/11


A Block
Library - Expansion                     150                           150
       - Refurbishment                  250                                         250
       - First Floor                    150                                         150
       - Ground Floor                   150                                                   150
       - Externals                      260        60                               100                                               100
B Block
Open Access/TV Studio                   200                 200
       - Second Floor                   240                           240
       - First Floor                    250                                         250
       - Ground Floor                   250                                                   250
       - Conference Unit                200                           200
       - Externals                     1400                                                                                          1400
Refectory: K1 Kitchen                   250                                                    50       200
Demolitions Main Boilerhouse             50                            50
C Block
Refectory: K2                           100                                                                       100
       - Second Floor                   250                                                    50       200
       - First Floor                    250                                                              50       200
       - Ground Floor                   250                                                                        50       200
       - Foyer                          100                                                                                 100
Lecture Theatre 1                       200        20       180
       - Externals                      700                                                                                                     700
D Block
Music Rooms                             150                                                              50       100
Changing Rooms                          120                                                                       120
Externals                                 0
Gym Block
                  Changing Rooms        120                                         120
                         Externals      500                                                                                                     500

CAMPUS TOTAL                           6540        80       380       640           870       500       500       570       300      1500      1200


                                                                            4
UNIVERSITY OF WALES INSTITUTE, CARDIFF - ESTATES MANAGEMENT                                                                CAMPUS : CYNCOED
PROGRAMME OF PROJECTS/PLANNED MAINTENANCE - 2001/2010                                                                          DATE : 07/05/01


         DESCRIPTION                TOTAL    2001/02   2002/03   2003/04       2004/05   2005/06   2006/07   2007/08   2008/09   2009/10   2010/11


Sports Centre
Refurbishment/Replanning               500                 200       300
Boiler/Plant                           100                 100
Externals                              150                           150
Queenswood
Tower Block                            100                                                                                 100
Teaching Block                         150                                                             150
Externals                               75                                                                                            75
Boiler Decentralisation/
Pipework renewal                       300       200       100
Lightning Protection                    20                  20
Traffic Control Barrier and             50                  50
Roadworks/Delivery Area                120                 120
Car Park (Tennis Courts)               100                                         100
Rear Road
(Improvement & Repairs)                100                                         100
Road/Path Repairs                      100                           100
Perimeter Fencing                       50                            50
Performing Arts Centre Extension         0                                         N/K
Sports Facilities
Left hand turn to NIAC                 250                           250
Astroturf Resurface                     80                                          80
New Squash Courts                      250                                                                       250
Outdoor Stand                          250                           250
Upgrading No 1 Rugby Pitch             250                           250
Provision of training area              30                            30
WSCD - Extension                       150                                                                       150
Bridgelink to Tennis Centre            100                                                                                 100
Training Lights - No2 Rugby Pitch       30                  30


CAMPUS TOTAL                          9845       280      1000      2020          1150       500       650       970       500      1575      1200

                                                                           5
UNIVERSITY OF WALES INSTITUTE, CARDIFF - ESTATES MANAGEMENT                                                           CAMPUS : COLCHESTER AVENUE
PROGRAMME OF PROJECTS/PLANNED MAINTENANCE - 2001/2010                                                                                DATE : 07/05/01

        DESCRIPTION               TOTAL      2001/02    2002/03    2003/04           2004/05   2005/06   2006/07   2007/08   2008/09   2009/10   2010/11


B/C Blocks - First Floor               560                   200           360
            Ground Floor               510                                 200           310
A Block - First Floor                  200                                               100       100
         Ground Floor (1)              600                                                         200       400
         Externals (3)                2000                                                                                                          2000
Open Access Provision                  210         60        150
B Block Fourth Floor                    70                                                                                                  70
Laboratory 3rd Floor (2)               200                                 200
          3rd Floor                     75                                                                                                            75
B/C Block - 2nd Floor                  100                                                                              60                            40
B/C Block Externals (3)               3600                    50           50                                                                       3500
Gym Block - Demolition                  90                                                                                        90
Site/Roads/Car Parks                   400                                                50                 350
Fences                                  50                                                          25                                      25
Renewal Main Switch                     60         60




              CAMPUS TOTAL            8725        120        400           810           460       325       750        60        90        95      5615

(1) Includes Celtic Suite/Main Kitchen
(2) Dependant upon School relocation (possible relocation of Admin Unit)
(3) Includes Renewal Fenestration


                                                                                 6
UNIVERSITY OF WALES INSTITUTE, CARDIFF - ESTATES MANAGEMENT                                           CAMPUS : HOWARD GARDENS
PROGRAMME OF PROJECTS/PLANNED MAINTENANCE - 2001/2010                                                             DATE : 07/05/01


        DESCRIPTION          TOTAL    2001/02   2002/03   2003/04   2004/05   2005/06   2006/07   2007/08   2008/09   2009/10   2010/11


Open Access Provision           100                 100
Main Block - Roof               400                 200       200
S Block Roof                     50                            50
Main Block - Ground Floor      1100                 200       450       450
(Maintenance/ 1st Floor         750                                                         300       450
Refurbishment) 2nd Floor        400                                               200       200
               3rd Floor        450                                               200       250
               4th Floor        350                                     100       250
               5th Floor        350                           100       250
Terrapins                        90                                                                              90
General Site                    100                            50        50
Fabric Repairs                  250                           150                  50        50
Main Boilers                    150                           150
Lifts                           200                                     200
Refenestration:
Main Block                     1000                                                                             500       500
S Block                         300                                                                                       150       150
1/2 Storey Block                200                                                                                        50       150




              CAMPUS TOTAL     6240         0       500      1150      1050       700       800       450       590       700       300




                                                                7
UNIVERSITY OF WALES INSTITUTE, CARDIFF - ESTATES MANAGEMENT                                               CAMPUS : HOWARD GARDENS
PROGRAMME OF PROJECTS/PLANNED MAINTENANCE - 2001/2010                                                                 DATE : 07/05/01


         DESCRIPTION             TOTAL    2001/02   2002/03   2003/04   2004/05   2005/06   2006/07   2007/08   2008/09   2009/10   2010/11


Developments
New Works
Main Entrance/Library              1000                          1000
Reorganisation of Refectory/SU      300                           300
Rationalisation of Kilns            100                           100
New Entrance to Site                150                           150




CAMPUS TOTAL                       7790         0       500      2700      1050       700       800       450       590       700       300



                                                                    8
UNIVERSITY OF WALES INSTITUTE, CARDIFF - ESTATES MANAGEMENT                                                             CAMPUS :SUMMARY
PROGRAMME OF PROJECTS/PLANNED MAINTENANCE - 2001/2010                                                                       DATE : 07/05/01


         DESCRIPTION              TOTAL    2001/02      2002/03   2003/04   2004/05   2005/06   2006/07   2007/08   2008/09   2009/10   2010/11


1. Running Maintenance
1.1 Cyclical Maintenance                          440       440       440       440       440       440       440       440       440         440
1.2 Reactive Maintenance                          220       220       220       220       220       220       220       220       220         220
1.3 Consultants Fees                               50        30        30        30        60        30        30        30        30          30
1.4 Corporate Policies                             40        40        40        40        40        40        40        40        40          40
1.5 Smallworks Schemes                             80        80        80        80        80        80        80        80        80          80
1.6 Grounds - Non Contract                         50        50        50        50        50        50        50        50        50          50

Total                               8650          880       860       860       860       890       860       860       860       860         860

2. Planned Maintenance/Projects
   LLANDAFF                         7192          690
   CYNCOED                          9845          280
   COLCHESTER AVENUE                8725          120
   HOWARD GARDENS                   7790      -

3. Capital
   LLANDAFF                         2000




CAMPUS TOTAL                       44202      1970
NB: No allowance for inflation.




                                                                        9
                          SEP June 2001




                          Appendix 3




Disability Access Audit
                                                                                       SEP June 2001




Disability Access Audit

Policy

It is the policy of the UWIC to work toward compliance with the Disability Discrimination
Act 1995.

In order to assist this process a Disability Committee has been established to manage the process on
an Institution wide basis.

Background

At the present time every part of the UWIC‟s estate falls under the remit of the DDA Part III, goods
and services, when it provides a service to the public.

Future extension of the DDA to include students, the Human Rights Act 2000 and the Special
Educational Needs and Disability Bill which received Royal Assent on 11 May 2001 will all have
an impact upon Universities / Educational Establishments.

Progress to Date

In preparation for the effect of current Legislation, the impact of anticipated Legislation and in
response to its Policy on widening access and its moral obligations toward Disabled people UWIC
has carried out an Access Audit of its estate.

In July 1999 consultants were commissioned to undertake an up to date, impartial view of the
accessibility of the estate and to provide a working document, primarily designed for estates staff.

A full report has been produced and presented to the Institution from which has been drawn the
attached “Schedule of Works”. The majority of the works listed are considered “reasonably
practical” and “cost effective” to attain and in total are estimated to cost c.£300K.

Implementation

The schedule is a summary of the works required in order for the UWIC to move toward
compliance with the DDA.

Many of the items will be built into annual maintenance programmes, refurbishment schedules and
capital schemes, which are part of the 10 year programme. These will be carried out as funding
permits.

In addition an annual sum will be set aside to assist “corporate” policies which will include
compliance with the DDA. Part of the remit of the Disability Committee will be to assess
applications from students with disabilities. Part of this assessment may well impact upon the
Estate in specific ways. These specific requirements will then be accommodated within the
programme in addition to those general works, which are included within the 10 year plan.




                                               2
                                                                                                                                             SEP June 2001



LLANDAFF CAMPUS                DISABILITY ACCESS AUDIT                             SCHEDULE OF WORKS


LOCATION                     OBSERVATION                               RECOMMENDATION                             COMMENTS/ACTION

CAR PARKING                  Signage to car park opposite Student      Provide directional signage as visitors    Building Maintenance to liaise with Sign
                             Amenities building is poor.               may have difficulty as to where to go in   Services.
                                                                       the first instance.
                             Consider putting orange badges on
                             posts.                                    Will help reduce abuse of unauthorised
                                                                       parking in disabled bays.                  Facilities to action.
STUDENT AMENITIES            Improve disabled access.
BUILDING
ENTRANCE                                                               Tactile pavings at lowered kerbs.          Building maintenance to action.

                                                                       Improved signage.                          Building maintenance to action.

                                                                       Colour contrast on columns.                Building maintenance to action.

                                                                       Card reader system too high.               Facilities to relocate at lower level for
                                                                                                                  wheelchair users.
                             Entrance doors too heavy and narrow for   Consider changing doors to automatic
                             a wheelchair to comfortably negotiate     opening.                                   Estates to consider options.
                             with one leaf open.
Ground Floor                 Lack of colour contrast between walls     Roller shutters in front of servery        Planned painting programme.
                             and floor.                                different colour to walls.

                                                                       Redecoration of walls.                     Planned painting programme.

                                                                       Appropriate colour coding of danger to     Facilities to action.
                             Tray collection machine.                  visually impaired visitors i.e. market
                                                                       tape.
Lift                         Signage.                                  Improve Signage.                           Building Maintenance to liaise with Sign
                                                                                                                  Services.

                             Lack of colour contrast in lift car.                                                 Future lift upgrade.    Estates to obtain
                                                                                                                  costs.

                             Illuminated Deli Sign not working.                                                   Building Maintenance to action.

Stairs                       Colour contrast.                          Stair nosings need to be changed for       Future refurbishment.
(rear adjacent time 2 bar)                                             better colour contrast.



                                                                       3
                                                                                                                                                    SEP June 2001



LOCATION                         OBSERVATION                                 RECOMMENDATION                             COMMENTS/ACTION

First Floor                      Lack of colour contrast.                    Redecoration.                              Planned painting programme.




Student Services – First Floor   Lighting Levels too low                     Levels below accepted norm.                Building Maintenance to increase level of
                                                                                                                        lighting.
                                 Clearer signage to first floor rooms i.e.
                                 Student Union & Student Services            Colour contrast signage.                   Building Maintenance to liaise
                                 Offices.                                                                               with Sign Services.

Fitness Centre                   No contrast with glass walls for visually   Colour coded banding system.               Marketing department to design corporate
                                 impaired users.                                                                        logo and obtain costs.




Changing Rooms                   Lack of suitable benches for disabled                                                  Sports Facilities to consider options.
                                 athletes.




LIBRARY (T BLOCK ENTRANCE)       Heavy entrance doors hard to open.          Ease and adjust.                           Building Maintenance.
                                 Receives members of the public.                                                        Consider changing to automatic doors.
                                 Therefore covered by Part III DDA Act
                                 95 Goods and Services.                      Need to be relocated at a height between   Facilities to action.
                                                                             1000-1200mm above floor level. See
                                 Card access readers located too high for    earlier comments.
                                 wheelchair users.                                                                      Marketing     Department      to     design
                                                                             Colour coded banding system.               corporate logo and obtain costs.
                                 No colour contrast of glass screens can
                                 prove difficult for visually impaired
                                 users.                                                                                 Estates to discuss with Library Staff.
                                                                             An intercom to alert staff of wheelchair
                                                                             users entry through turnstiles. Also
                                 Turnstiles make entry into Library          consider colour contrast of turnstiles.
                                 difficult. Staff need to be on hand to
                                 assist.



                                                                             4
                                                                                                                                                SEP June 2001



LOCATION                     OBSERVATION                                 RECOMMENDATION                              COMMENTS/ACTION

Library Ground Floor         Colour of pillars causes difficulty for     Coloured 150mm band at 1400mm               Building Maintenance to action.
                             visually impaired users.                    above floor level would assist a visually
                                                                         impaired user.
                             The height of the reception desk does
                             not allow staff to sit and speak to a       An area of the desk needs to be 800mm       Building Maintenance to action.
                             wheelchair user at the same height.         above floor level for interaction between
                                                                         staff and wheelchair users.

Disabled Toilet              Colour contrast not helpful for visually    Redecoration.                               Building Maintenance to action.
                             impaired users.                             Consider putting down vinyl flooring.

                             Wall mirror located in wrong place.         Needs to be over wash hand basin.           Building Maintenance to action.

                             Grab rail missing off back of door.
                                                                                                                     Building Maintenance to action.
                             Wrong type of toilet pan.
                                                                         No cushioned back support.                  Building Maintenance to action.
                             No alarm.
                                                                         University policy. Some toilets to have     Agree UWIC Policy.
                                                                         alarm pull cords linked to reception.
First Floor                  Lighting levels in corridor are adequate,                                               Building Maintenance to fit diffusers.
                             however, lights do not have diffusers.

                             Unmarked pillars may cause difficulty
                             for visually impaired users.                Coloured 150mm band at 1400mm               Building Maintenance to organise.
                                                                         above floor level.

Lift                         Glass construction, no colour contrast.                                                 Marketing department to design corporate
                             Signage is also poor.                                                                   logo and obtain costs.


Stairs                       No colour contrast for stair nosings.       Coloured nosings and slip resistant         Future refurbishment.
                             Also floor finish has potential for         flooring together with new round colour
                             becoming slippery when wet. Wooden          coded nylon handrails.
                             handrails are not suitable.

Information Services Suite   Second floor vinyl covering had a strong    Change cleaning techniques.                 Facilities to action.
First and Second Floors      sheen that could present difficulties to
                             visually impaired users.




                                                                         5
                                                                                                                                             SEP June 2001



LOCATION                       OBSERVATION                              RECOMMENDATION                             COMMENTS/ACTION

REMAINDER OF T BLOCK           Steep access ramp. Not 1:12 gradient.    Extend ramp and install handrail.          Building Maintenance to action.
ENTRANCE
                               Card entry system too high.              Relocate at 1000mm-1200mm above            Facilities to action.
                                                                        floor level, at least 400-450 away from
                                                                        door.

                               No contrast on glass doors.              Colour coded banding system.               Marketing department to design corporate
                                                                                                                   logo and obtain costs.

                               Glass doors are heavy to open.           Ease and adjust.                           Building Maintenance to action.

Foyer                          Lack of signage does not promote easy    Appropriate signage to direct users to     Building Maintenance to liaise with Sign
                               orientation.                             various parts of the building.             Services.




Disabled Toilet Ground Floor   No mirror.                                                                          Building Maintenance.

                               No panic alarm.                          All other disabled toilets – fitted with   Agree UWIC policy.
                                                                        one which is linked back to reception.



Product Engineering & Design   Lack of Signage.                                                                    Building Maintenance to liaise with Sign
                                                                                                                   Services.

                               No colour contrast with glass entrance   Colour coded banding system                Marketing department to design corporate
                               doors.                                                                              logo and obtain costs.

                               Doors also heavy to operate.             Ease and adjust.                           Building Maintenance to action.



NURSERY BLOCK (ST BLOCK)       Poor condition of paving/tarmac around                                              Future refurbishment of car parking areas.
ENTRANCE                       the building.
                                                                                                                   Marketing department to design corporate
                               No contrast on glass.                    Colour coded banding system.               logo and obtain costs.




                                                                        6
                                                                                                                                                  SEP June 2001



LOCATION                          OBSERVATION                                RECOMMENDATION                            COMMENTS/ACTION

CENTRAL MANAGEMENT                Aluminium doors are heavy to open.         Ease and adjust doors.                    Building Maintenance to action.
M’ BLOCK
                                  Swipe card access mounted too high.
                                                                             Relocate at 1000-1200mm above floor       Facilities to action.
                                                                             level at 400mm to 450mm away from
                                  No colour contrast.                        doors.
                                  Poor signage.
Entrance                                                                     Redecoration.                             Future refurbishment of Entrance foyer.
                                  Door furniture difficult to open for
                                  disabled users with limited dexterity or                                             Building Maintenance to action.
M017 Reception                    upper body strength.                       Change to lever handle.

                                  No colour contrast of stair nosings.
                                                                                                                       Future refurbishment of entrance.
Staircase                         Lighting levels adequate.                  Redecoration and replace stair nosings.
                                  Profile of handrail unsuitable.            Fix new rounded handrail to existing.
Corridors – Ground/First Floors
                                  Diffusers are beginning to yellow.
                                                                                                                       Building Maintenance to action.
                                                                             Replace diffusers.
Disabled Toilet                   Does not comply with current               Needs to comply with design guidelines    Future refurbishment scheme.
                                  regulations.     Change toilet pan,        with access audit.                        Estates to obtain costs.
                                  reposition wash hand basin and mirror,
                                  redecoration and grab rails.


ART BLOCK                         Heavy doors difficult to open.             Ease and adjust.                          Building Maintenance.
(N BLOCK)
                                  Card reader entry system to high.          Relocate between 1000mm-120mm at          Facilities to action.
                                                                             400-500 away from door.

                                  Lack of signage.                           Directional signage required.             Building Maintenance to liaise with Sign
                                                                                                                       Services.
Ground and First Floor Disabled   No mirror.
Toilets.                          Colour contrasting grab rails.             Minor alterations.                        Building Maintenance to action.
                                  Paddle type light switch.
                                  No grab rail behind door.

Lift                              Lack of colour contrast.                   Lift upgrade.                             Future upgrade. Estates to obtain costs.




                                                                             7
                                                                                                                                                  SEP June 2001



LOCATION                         OBSERVATION                                  RECOMMENDATION                            COMMENTS/ACTION

A BLOCK                          No external signage.                         Directional signage required.             Building Maintenance to liaise with Sign
MAIN RECEPTION                                                                                                          Services.
                                 Lack of colour contrast for columns.         Colour banding 1400mm above floor
                                 Lack of colour contrast to canopy            level. Colour banding (as above) and      Building Maintenance to action.
                                 supports and galvanised bollards.            paint galvanised bollards.

                                 No contrast for glazed screens.              Colour coded banding system.
                                                                                                                        Marketing department to design corporate
                                                                                                                        logo and obtain costs.
                                 Lack of colour contrast for visually         Redecoration.
                                 impaired users.                                                                        Planned maintenance programme.
Main Foyer
                                 Signage.                                     Signage in this area is weak.
                                                                                                                        Building Maintenance to liaise with Sign
                                                                                                                        Services to advise.
                                 No provision for the hard of hearing.        Provide hearing loop.
                                                                                                                        AV Support to obtain costs.
                                 No colour contrast in lift car, lack of
                                 audio floor announcement.                    Consider future lift upgrade.
                                                                                                                        Future lift upgrade. Estates to obtain
                                 No lift access to majority of first floor.                                             costs.
A Block First Floor                                                           Install stair lift.                       Estates to obtain costs.
Lift Lobbies Upper Floors        Doors heavy to open.                         Automatic opening devices fitted to       Estates to obtain costs.
                                                                              doors. Similar to Plas Gwyn disabled
                                                                              flat.
                                 Doors on swipe card access sited to                                                    Facilities to action.
                                 high.
PODIATRY SUITE                   Receives members of the public.
C BLOCK GROUND FLOOR             Therefore covered by Section III –
                                 Goods     and    Services Disability
                                 Discrimination Act 1995.

                                 Poor colour contrast.                        Redecoration.                             Future refurbishment planned.

Treatment Suite C0.03 & C0.03A   Poor signage.                                Individual signage of treatment bays.     Future refurbishment planned.
                                 Poor colour contrast.                        Redecoration.

C0.07                            Height of reception counter too high for     Redesign reception counter with an area
                                 wheelchair visitor to communicate with       800mm high for disabled visitors.         Future refurbishment planned.
                                 receptionist.
                                 No provision for the hard of hearing.
                                                                              Provision of a hearing loop.              Future refurbishment planned.

                                                                              8
                                                                                                                                                     SEP June 2001



LOCATION                              OBSERVATION                               RECOMMENDATION                              COMMENTS/ACTION

Entrance from Podiatry Car            Swipe card reader system too high for     Relocate at between 1000-1200 and 400-      Facilities to action.
Park                                  wheelchair users.                         500 away from nearest doors.
C Block
                                      Lack of colour contrast on glazed doors   Colour coded banding system.                Marketing department to design corporate
                                      may cause problems for visually                                                       logo and obtain costs.
                                      impaired users.
D BLOCK        GROUND       FLOOR     Heavy fire exit doors prevent easy        Ease and adjust doors.                      Building maintenance action.
CORRIDOR                              access.

                                      Poor colour contrast.                     Redecoration.                               Planned redecoration programme.

                                      No provision for wheelchair users other   Timetable out      Lecture   Theatre   to
D0.02 Lecture Theatre                 than blocking the isle which in turn      disabled users.
                                      would impede access/egress of others.


                                      Doors are too heavy to open.
UWIC Copy Shop                                                                  Ease and adjust doors.                      Building maintenance. Consider hold
                                                                                                                            open devices.
Entrance from Podiatry Car Park.      No glass contrast on doors.               Colour coded banding system.                Marketing department to design corporate
                                                                                                                            logo and obtain costs.

                                      Lack of colour contrast.                  Redecorate.
                                                                                                                            Planned redecoration programme.
                                      Coconut threshold matting can cause       Replace threshold matting.                  Building Maintenance to action.
                                      wheelchairs to grind to a halt.

                                      Word processed signage.
Speech & Language Therapy                                                       Smith & Brewer sign needed.                 Building Maintenance to action.
                                      Doors are heavy to open.
                                                                                Ease and adjust.                            Building Maintenance to action.
                                      Poor colour contrast.
Corridor leading to rooms D0.07 A-E                                             Redecoration.                               Planned painting programme.
                                      Poor signage.
                                                                                Directional signage required.               Building Maintenance to liaise with Sign
                                                                                                                            Services.


                                      No signage to indicate room locations.    Improve signage required.                   Building Maintenance to liaise with Sign
First Floor Corridor                  Poor colour contrast.                     Redecoration required.                      Services.
                                                                                                                            Planned painting programme.


                                                                                9
                                                                                                                      SEP June 2001



LOCATION                OBSERVATION                                 RECOMMENDATION           COMMENTS/ACTION

Second Floor Corridor   Poor colour contrast.                       Redecoration required.   Planned planting programme.

Third Floor Corridor    Poor colour contrast.                       Redecoration required.   Planned redecoration programme.

                        Furniture left in corridor, may cause an                             Facilities to action.
                        obstruction.

                        Fire doors heavy to open.                   Ease and adjust.         Building Maintenance to action.




                                                                   10
                                                                                                                                        SEP June 2001



COLCHESTER AVENUE      DISABILITY ACCESS AUDIT                                 SCHEDULE OF WORKS



LOCATION            OBSERVATION                             RECOMMENDATION                            COMMENTS/ACTION

CAR PARKS           Identification of disabled space        Erect disabled parking sign posts.        Facilities to action.
                    already exists. However, this acts      Re-site disabled spaces closer       to
                    as no deterrent to abled bodied         entrance.
                    people parking there. Senior staff
                    spaces located nearer to entrance.



MAIN ENTRANCE       No colour contrast        on    glass   Colour coded banding system.              Corporate logo, Marketing to obtain
                    entrance doors.                                                                   costs.

                    No provision for hard of hearing        Installation of hearing loop.             AV Support to obtain costs.
                    visitors.

                    Offices inaccessible due to stairs.                                               Considered future use of rooms.

                    No colour contrast walls-floor.         Redecoration.                             Planned painting programme.

                    Clearer directional signage to other    Larger font required.                     Building Maintenance to liaise with
                    areas.                                                                            Sign Services.


REFECTORY           Doors hard to open.                     Ease and adjust doors.                    Building Maintenance to action.




                                                                 11
                                                                                                                                                   SEP June 2001




LOCATION                      OBSERVATION                              RECOMMENDATION                            COMMENTS/ACTION

CELTIC SUITE                  Poor quality lighting provided by        New lighting required.                    Asbestos above ceiling – part of
                              mock chandeliers.                                                                  future refurbishment.

                              No signage present.                      Directional signage required.             Building Maintenance to liaise with
                                                                                                                 Sign Services.
Disabled Toilet
                              Replace faded toilet sign.               Room alterations need to be carried out   Minor alterations –           Building
                                                                       as per good practice guide.               Maintenance to action.
                              Wash hand basin closer to WC.
                              No signage.

                              Colour contrasting        grab   rails
                              required.




A BLOCK                       No colour contrast.                      Re-decoration.                            Future refurbishment.
CORRIDORS
                              Quality of lighting poor.                Install new lighting.                     Future refurbishment.

Corridor Opposite Main Hall   No access to courtyard.                  Provide disabled ramp.                    Future refurbishment.

                              Fire doors hard to open.                 Ease and adjust.                          Building Maintenance to action.
                                                                                                                 Consider    hold  open   devices
                              No signage.                                                                        connected to F.A. part of future
                                                                                                                 refurbishment.
                                                                       Directional signage for Assembly Hall,
                                                                       Lift etc.                                 Sign Services to advise.
ASSEMBLY HALL                 Floor sheen to dark on wood block        Cleaning/redecoration required.           Facilities to action.
                              flooring.

                              No colour contrast on step Non-slip colour contrast strips to aid Building Maintenance to action.
                              nosings to stage.          visually impaired users.

                              No access for Wheelchair users           Installation of Wheelchair lift.          Agree future function of Main Hall.
                              onto stage.                                                                        Estates to obtain costs.

                              No provision for hard of hearing         Installation of portable hearing loop.    AV Support to obtain costs.
                              visitors.

                                                                            12
                                                                                                                                                           SEP June 2001



LOCATION                           OBSERVATION                            RECOMMENDATION                              COMMENTS/ACTION

LECTURE THEATRE 1                  Nosings missing to stairs.             Urgent action.                              Building Maintenance to action.

                                   No provision for hard of hearing       Portable unit shared with Assembly          AV Support to obtain costs.
                                   students.                              Hall.


KITCHENS                           Kitchen layout will make it            More space needed around furniture,         Dependant upon          future   disabled
                                   difficult for disabled users to work   lower worktop surfaces.                     student intake.
                                   safely.
                                                                                                                      Discuss any adaptations with student
                                                                                                                      concerned.


A011                               Doors too heavy to open.               Ease and adjust doors.                      Building Maintenance to action.
(NURSES        OFFICE/STUDENT
SERVICES)




BLOCK B GROUND             FLOOR   Poor lighting.                         Install new lighting.                       Future refurbishment.
CORRIDOR
                                   No colour contrast.                    Re-decoration.                              Future refurbishment.

                                   Fire doors too heavy to open.          Ease and adjust doors. Consider hold        Building Maintenance to ease and
                                                                          open devices connected to fire alarm for    adjust doors.
                                                                          future refurbishment.


B013 Locker Room                   Poor wheelchair access.                Separate shower and changing facilities.    Dependant upon future recruitment.




B0.06/B0.07, B0.08, B0.10, B0.11   Poor signage                           All safety and staff working notices need   Facilities to action.
(LABORATORIES)                                                            to be in larger font using high contrast
                                                                          paper e.g. Black text on White paper.



                                                                               13
                                                                                                                                                            SEP June 2001



LOCATION                           OBSERVATION                          RECOMMENDATION                                    COMMENTS/ACTION

B0.09                              No provision for hearing impaired    Provision of hearing loop.                        Future refurbishment.
(LECTURE ROOM)                     users.

                                   Poor lighting.                       Install new lighting.                             Future refurbishment.

                                   No space underneath desks for        Alter space underneath            desks     for   Maintenance item.
                                   wheelchair users.                    wheelchair users.
B Block First Floor Corridor       Poor lighting.                       Install new lighting.                             Future refurbishment.

                                   No colour contrast walls/floors.     Redecoration.                                     Future refurbishment.

                                   Doors to heavy to open.              Ease and adjust. Consider hold open               Building Maintenance to ease and
                                                                        devices connected to fire alarm.                  adjust doors.
                                                                        Future refurbishment.

First Floor Laboratories           Poor signage.                        All safety & staff working notices need           Facilities to action.
                                                                        to be in larger font using high contrast
                                                                        paper e.g. black text on white paper.

B Block Second Floor Offices       Poor quality lighting in some        Install new CAT II fittings.                      Building Maintenance to identify
                                   offices.                                                                               which rooms and report.

B Block Second Floor Corridor      Poor door signage, print too small   Large print inserts.
                                   to read.                                                                               Facilities to action.

B2.16                              Mind the step notice required on
                                   door.                                                                                  Facilities to action.

B Block Third Floor Corridor       No colour contrast – walls/floor     Redecoration    as      opposed    to     vinyl   Building Maintenance – planned
                                   midway along corridor.               replacement.                                      painting programme.

                                   Size of font on fire evacuation      Fire exit signs to be replaced with               Facilities to action.
                                   notices, too small for visually      running man signs.
                                   impaired users.

C BLOCK        GROUND      FLOOR   Poor quality lighting. A number of   Install new lighting.                             Building Maintenance to action.
CORRIDOR                           lights are not working.
STUDENT UNION OFFICE
                                   Fire doors hard to open.             Ease and adjust doors                             Building Maintenance to action.

C0.19                              Height of counter.                   Adapt for wheelchair users.                       Building Maintenance item.

                                                                             14
                                                                                                                                                      SEP June 2001



LOCATION                       OBSERVATION                             RECOMMENDATION                               COMMENTS/ACTION

C Block First Floor Corridor   Poor quality lighting in corridor.      Install new lighting.                        Include within future development.



C110                           Poor quality lighting in computer       Install CAT II lighting.                     Building Maintenance to action.
(COMPUTER LAB)                 lab. 1 No light not working, 4 No
                               others without diffusers.
                               Not CAT II.

Lecture Rooms                  Poor quality lighting. Old fittings     Install new lighting.                        Building Maintenance to action.
(FIRST FLOOR)                  some without diffusers




C Block Second Floor           Fire doors too heavy to open.           Ease and adjust. Consider hold open          Building Maintenance to ease and
Corridor                                                               devices connected to fire alarm as part of   adjust.
                                                                       future refurbishment.




Student Union Offices          Poor Signage.                           Clearer signage would assist visually        Building Maintenance to liaise with
                                                                       impaired visitors.                           Sign Services.




LIFTS AND FOYER AREAS          Lift – poor contrast, lack of tactile   Lift upgrade, incorporating disabled         Maintenance on intermittent audio
                               controls, audio feedback                features.                                    feedback facility. Estates to obtain
                               intermittent.                                                                        costs for lift upgrade.

                               No colour contrast.                     Redecoration.                                Planned painting programme.

Ground Floor Foyer             Terrazo steps.        No clear step     Carpet steps with coloured nosings.          Future refurbishment.
                               nosings.

LIBRARY                        Lack of colour contrast between         Paint handrail in a contrasting colour.      Building Maintenance to action.
                               floor and handrail in corridor.




                                                                            15
                                                                                                                                              SEP June 2001


CYNCOED CAMPUS      DISABILITY ACCESS AUDIT                                SCHEDULE OF WORKS



LOCATION                 OBSERVATION                              RECOMMENDATION                            COMMENTS/ACTION

CAR PARKING              Parking bays particular disabled         Car park need to be re-aligned also       Building Maintenance to action.
                         bays not clearly marked.                 orange badges beds to be sited on posts
                                                                  to   minimise     future    abuse    of
                                                                  unauthorised parking in disabled bays.




Entrance                 No colour contrast         on   glazed   Colour coded banding system.              Marketing department to design
                         entrance doors.                                                                    corporate logo and obtain costs.

Main Lobby               No provision for the hard of             Provide a hearing loop.
                         hearing.                                                                           AV Support to research options and
                                                                                                            advise.
                         Poor signage.                            No direction signage in foyer area.
                                                                                                            Building Maintenance to liaise with
Lift                     Lack of colour contrast.                 Future lift upgrade.                      Sign Services.

                                                                                                            Future refurbishment Estates to
                                                                                                            obtain costs.
B BLOCK GROUND   FLOOR   Colour contrast of skirtings and         Different colour from the wall.           Incorporate into next phase of boiler
CORRIDOR                 architraves.                                                                       decentralisation.

                         Glass display cabinets. No colour        Use of colour contrast frame.
                         contrast.                                                                          Facilities to action.

External Doors           Colour contrast of step nosings and      Clearly indicate step nosings.            Future pavement alterations within
                         no colour contrast in glass              Provide colour contrast.                  quadrangle.    Marketing to obtain
                         entrance/exit doors.                                                               costs from sign writing company.

                         Door signage is not consistent.          All rooms to be provided with a door      Building Maintenance to instruct
                         5 No doors have no signage.              number to aid navigation for all users.   Smith & Brewer.




                                                                      16
                                                                                                                                                          SEP June 2001




LOCATION                          OBSERVATION                             RECOMMENDATION                            COMMENTS/ACTION

Lecture Theatre 4                 No desk space provided for a            Could be provided by means of a           Facilities to organise as required.
                                  disabled person at front of Lecture     moveable table or desk.
                                  Theatre.


Disabled Toilet                   Sink mounted in the wrong place.        Carryout alterations in accordance with   Building Maintenance to action.
                                                                          good practice guides (attached to
                                  Mirror     relocated    over sink,      Disabled Access Audit).
                                  emergency alarm button should be
                                  paddle or pull chord type, light
                                  switch to high.
                                  Little colour contrast.

First Floor B Block               No colour contrast of stair nosing      Coloured nosings should be provided.      Future refurbishment.
                                  i.e. black nosings on dark grey
                                  carpet.

                                  No colour contrast on glazed doors.     Provide coloured glass banding system.    Marketing Department.

First and Second Floor Rooms Lighting          provided      by     old   Lighting uncomfortable for people with    Building Maintenance to action.
                                  fluorescent    fittings   with     no   photosensitive epilepsy. Short term
                                  diffusers. Lighting too bright.         provide diffusers for lights. Long term   Future refurbishment.
                                                                          replace fittings.

Centre for the Performing Arts.   No signage.                             Directional signs required.               Building Maintenance to liaise with
B Block Ground Floor                                                                                                Sign Services.

                                  Corridor between B0.16 and B0.18        Furniture to be located to a safe area.   CSO‟s to relocate.
                                  furniture impedes access to all.                                                  Facilities to action.

B0.16                             Provision of portable hearing loop if                                             AV Support to advise.
                                  area used for Lectures.




                                                                              17
                                                                                                                                                      SEP June 2001




LOCATION                            OBSERVATION                           RECOMMENDATION                            COMMENTS/ACTION

Main Refectory                      Colour contrast on glazed doors but   Colour coded banding system.              Marketing Department to design
                                    not on glazed side panels.                                                      corporate logo and obtain costs.




A BLOCK                             Lack of colour contrast on central    Carpet staircase with coloured nosings.   Future refurbishment.
                                    staircase.

Ground Floor                        Signage is poor.                      No directional signs exist to Registry,
                                                                          Art Studios.

All Levels                          No colour contrast on glazed doors.   Colour coded banding system.              Marketing Department to design
                                                                                                                    corporate logo and obtain costs.
Corridor behind Library             Door signs at varying height.         Relocate at same height throughout.       Facilities to action.
                                    Maybe disorientating for visually
                                    impaired users.

Art & Design Education Corridor     Not clearly sign-posted from foyer.   Provide appropriate signage.              Building Maintenance to liaise with
                                                                                                                    Sign Services.


Art Studios                         Fire exits and escape routes to be                                              Facilities/Safety Officer to monitor.
                                    kept clear.


Library (Round Room)                Lighting is     provided by old       Change diffusers.                         Building Maintenance to action.
                                    fluorescents     with    yellowed
                                    diffusers.

Entrance                            Light in foyer has no diffuser.       Provide diffuser to fitting.              Building Maintenance to action.

                                    Nosings to stairs have no colour      Carpet stairs with colour contrast        Building Maintenance to action.
                                    contrast, which may cause problems    nosings.
                                    to visually impaired users.
First Floor A1.15 and surrounding   Lighting is provided by single tube   Install CAT II lighting.                  Building Maintenance to change
area.                               fluorescents. No diffusers.           Computers also in room.                   fittings on alike for like basis.




                                                                              18
                                                                                                                                                   SEP June 2001



LOCATION                        OBSERVATION                             RECOMMENDATION                           COMMENTS/ACTION

D BLOCK CORRIDOR                Poor signage.                           Directional signage required.            Building Maintenance to liaise with
                                                                                                                 Sign Services.

                                Poor colour contrast.                   Redecorate.                              Planned painting programme.

                                Poor lighting.                          Install new lighting.                    Investigate.

WELSH SPORTS        FOR   THE   Blocked drainage to car park. Many      Aco drain connecting gulleys together.   Building Maintenance to action.
DISABLED                        disabled bays under water on day of
                                survey.

                                Colour contrast on glass required       Colour coded banding system.             Marketing Department to design
                                for visually impaired users.                                                     corporate logo and obtain costs.

                                Intensity of light in Gyms. Not         Install diffusers on all fittings.       Building Maintenance to action.
                                diffused. Too bright for some users.

C BLOCK GROUND, FIRST,          Poor signage.                           Directional signage required.            Building Maintenance to liaise with
SECOND FLOOR CORRIDORS                                                                                           Sign Services.

                                No colour contrast on glazed doors.     Colour coded banding system.             Marketing Department to design
                                                                                                                 corporate logo and obtain costs.
                                A number of lights not working and
                                not diffused.                                                                    Building Maintenance to action.

Lecture Theatre 1               No desk space for disabled users.                                                Future refurbishment.
                                No colour contrast.


C Block Second Floor            Equipment left in corridor on the       Remove all obstacles.                    Facilities to action.
Corridor                        floor. Will provide a trip hazard for
                                visually impaired user.




                                                                            19
                                                                                                                                             SEP June 2001




LOCATION                    OBSERVATION                                RECOMMENDATION                        COMMENTS/ACTION

NIATC                       No colour contrast on glass door.          Use of colour coded banding system.   Marketing Department to design
                                                                                                             corporate logo and obtain costs.
                            Lack of colour contrast on stair
                            nosings in spectator galleries.            Change colour of nosings.             Future refurbishment.


Tennis Centre               No colour contrast           on   glazed   Colour coded banding system.          Marketing Department to design
                            doors/screens.                                                                   corporate logo and obtain costs.



Students Union/Pool/Taffs   Building used by the general public.
Bar                         Therefore, covered by Part III DDA         Not good practice.                    Sports Facilities to resolve.
                            Act 95. Poor signage in car park
                            disabled parking bays and access to
                            building impeded by storage                                                      Future refurbishment.
                            container.

                            No access for wheelchair users to
                            Taffs Bar.

                            Lighting levels poor.

                            Lack of colour contrast.

                            No changing facilities for the
                            disabled.

                            Indoor as well as outdoor sports use
                            same changing rooms.

                            No lift upto upper floors.




                                                                          20
                                                                                                                                                SEP June 2001


FAIRWATER CENTRE HALLS OF RESIDENCE                                DISABILITY ACCESS AUDIT                              SCHEDULE OF WORKS



LOCATION                     OBSERVATION                         RECOMMENDATION                             COMMENTS/ACTION

CAR PARKING                  No designated disabled parking      Provide disabled parking bays based upon   Facilities to action.
                             bays.                               statutory guidelines.       Include for
                                                                 signposts to prevent unauthorised
                                                                 parking.
                                                                 Allow a minimum of 3 disabled parking
                                                                 bays.
MAIN BUILDING                Conference reception cannot be      Disabled ramp to main entrance.            Consider future use of Fairwater as a
FAIRWATER CENTRE             accessed by a wheelchair user.                                                 conference facility unless major
                                                                                                            refurbishment works are carried out.
                             Lack of toilet provision for all.   Alterations     to  existing   provision
                                                                 involving covering rear yard and
                                                                 refurbishing Kitchen, Bar and Cloakroom
                                                                 areas is possible.
                             Lack of colour contrast narrow
                             corridors.                          Redecoration.
CHARTER ROOM                 Large heavy doors.                  Ease and adjust.                           Building Maintenance.
BUILDING
                             Ramp provided without sufficient    Carry out alterations to ramp to comply    Building Maintenance.
                             landing.                            with part M Building Regulations.
                                                                 Include for provision of handrail.


REARDON SMITH   HALL    OF   No    disabled   facilities are                                                Students with disabilities to be
RESIDENCE                    provided in this ageing Hall of                                                located elsewhere on the site.
                             Residence.




RECREATIONAL BUILDING        Poor colour contrast.               Redecoration.                              Planned painting programme.
GROUND FLOOR
                             Poor lighting provided by ageing    Install new lighting.                      Building Maintenance to Renew
                             fluorescents – some flickering.                                                lighting on a like for like basis.

                             Worn carpet on stairs with no       Renew carpet with colour contrasting       Residences to action.
Stairs                       nosings.                            nosings.

                             No toilet provision.                See earlier notes.                         Consider future use of Fairwater.


                                                                       21
                                                                                                                                          SEP June 2001



LOCATION                   OBSERVATION                          RECOMMENDATION                          COMMENTS/ACTION

First Floor                Poor lighting     in   conference    Install new lighting.                   Like for like basis.
                           rooms.


MARGHERITA HALL            Steel doors leading to Nelson        Ease and adjust.                        Building Maintenance.
                           Block are hard to open.

                           No warning system for hard of        Vibrating pillows and strobe lighting   Consider installation as part of
                           hearing.                             linked to fire alarm.                   planned refurbishment.

                           Better layout of chairs and tables   Pre-defined unobstructed route.         Residences to action.
                           in refectory/dining room to allow
                           wheelchair access.
Disabled Room Margherita   Alterations to layout required.      Relocate mirror over sink.              Building Maintenance to action.
Hall
                                                                Lack of colour contrast.

                                                                Pull chord light switch needed.

                                                                Emergency alarm needs fitting.
Signage                    Lack of directional signage.         Relocate/increase main hall sign.       Building Maintenance to liaise with
                           Main sign is not prominately                                                 Sign Services.
                           indicated.




                                                                      22
                                                                                                                                         SEP June 2001


HOWARD GARDENS      DISABILITY ACCESS AUDIT                                  SCHEDULE OF WORKS



LOCATION         OBSERVATION                               RECOMMENDATION                              COMMENTS/ACTION

CAR PARKING      As the Art Gallery is open to the
                 public Part III of the DDA 95 Act
                 will apply.

                 On-going abuse of disabled parking        Security staff to police these spaces and   Facilities to action.
                 bays.                                     ensure that only orange badge holders
                                                           park there.

                 Location of disabled space adjacent       Relocate disabled spaces adjacent main      Building Maintenance.
                 site boundary restricts passenger         entrance. Allow for 3 No disabled bays
                 ingress/egress.                           located adjacent main entrance.
ENTRANCE         Entrance doors too heavy to open.         Install automatic hinges on doors.

                 No glass contrast in doors/side           Colour coded banding system.                Marketing Department to design
                 screens.                                                                              corporate logo and obtain costs.

                 Location of swipe card reader.            Provide clearer signage for visually        Facilities to action.
                                                           impaired users.
MAIN RECEPTION   No provision for hard of hearing.         Installation hearing loop.                  AV Support to advise.

                 Reception desk too        high      for   Alteration to reception desk. Provide       Building maintenance.
                 wheelchair visitors.                      an area with worktop at 800mm above
                                                           floor level.


Stairs           Black nosings on black treads. No         Change nosings to different colour.         Building maintenance to action.
                 colour contrast.




                                                              23
                                                                                                                                         SEP June 2001




LOCATION              OBSERVATION                            RECOMMENDATION                            COMMENTS/ACTION

Lift                  No grab rails                          Lift refurbishment.                       Future refurbishment.     Estates to
                                                                                                       obtain costs.
                      No tactile controls.

                      Controls mounted at wrong height.



HOWARD GARDENS        Signage not clear at main entrance.    Improve signage.                          Building Maintenance to liaise with
GALLERY                                                                                                Sign Services.

                      Description of exhibits were only in   Consider putting descriptions of the      Keeping in spirit of DDA so that the
                      small print.                           pictures on audiotape.     Allow for      gallery can be enjoyed by all.
                                                             appropriate signage.

                      Lack of colour contrast on columns     Colour code columns.                      Repaint in a contrasting colour.
                      may cause problems to visually                                                   Building maintenance.
                      impaired users.
TICKET SALES OFFICE   Height of desk too high to serve       Alter height of reception desk i.e.       Building Maintenance.
                      wheelchair users.                      800mm


DISABLED TOILET       No signage on door.                    Disabled toilet sign required.            Building Maintenance to organise
                                                                                                       through Smith & Brewer.
                      No grab rail on inside of door.                                                  Building Maintenance.

TOMMY’S BAR           No colour contrast to raised stage     Paint coloured strip around stage area.   Building Maintenance to action.
                      area. Possible hazard for visually
                      impaired users.

LIBRARY               No access for wheelchair users to      Install a disabled platform lift.         Estates to obtain cost.
                      Library.




                                                                 24
                                                                                                                                            SEP June 2001




LOCATION                  OBSERVATION                         RECOMMENDATION                              COMMENTS/ACTION

ART WORKSHOPS             No provision exists for hard of     Red strobes linked to the fire alarm        Future refurbishment.
                          hearing users in case of alarm      system.
                          activation especially where loan
                          working is carried out.

                          No signage.                         Provide directional and room signage.       Building Maintenance to liaise with
                                                                                                          both Sign Services and Smith &
                                                                                                          Brewer.
CORRIDORS FIRST FLOOR &   Furniture and artwork causing an    Clear obstructions. Potential hazard for    Facilities to action.
FOURTH FLOOR              obstruction for all.                all during an emergency evacuation.




PORTACABINS               No signage.                         Provide suitable signage to direct users.   Sign Services, to advise.

                          No means of access for wheelchair   Provide ramps.                              Building Maintenance to action.
                          users.


COURTYARD                 No ramped access into courtyard     Provide ramps to all changes in level       Building Maintenance to action.
                          other than ramp into ceramics       within courtyard.
                          workshop.




                                                                  25
                                                                                                                                            SEP June 2001


PLAS GWYN HALLS OF RESIDENCE                         DISABILITY ACCESS AUDIT                                SCHEDULE OF WORKS



LOCATION                OBSERVATION                       RECOMMENDATION                                  COMMENTS/ACTION

CAR PARKING             Sign posting from the main road   Improve signage to reception building.          Sign Services to advise.
                        is unclear.

                        Improve signage for disabled      Signposts    to    prevent     unauthorised     Facilities to action.
                        parking bays.                     parking.

                        Wheelie bins left in disabled                                                     Halls manager to reposition.
                        parking bay.

RECEPTION BLOCK         Doors are too heavy to operate.   Ease and adjust.                                Building Maintenance to action.

                        Reception desk too high for       Locate a call bell at a height for use by all   If the residences are used for
                        wheelchair users.                 together for both the reception counter         conference facilities then they will
                                                          and outside door.                               have to comply with Part III DDA 95
                                                                                                          Act.

OTHER BLOCKS            Facilities for hard of hearing    Use of vibrating pillows and strobe lights      Depends upon student intake with
                        students.                         to be located around the various blocks –       hearing impairments. Funds need to
                                                          to avoid fear of creating disabled ghetto‟s.    be allocated.




                                                                26
                              SEP June 2001




                              Appendix 4




     RESIDENCES STRATEGY


1.     Strategy
2.     Review of Residences
3.     Needs Analysis
4.     Conclusion
                                                                                   SEP June 2001




1.   Strategy

     1.1   The Strategic Estates Plan (1994-2004) made specific provision for a review of the
           Residences Strategy to be undertaken at the end of the initial planning period in
           order to incorporate the ability to respond to changes in student numbers and
           demand.

     1.2   The corporate Strategic Plan for UWIC makes reference to the crucial importance of
           the provision of accommodation in support of UWIC‟s recruitment strategy and the
           need to keep under review UWIC‟s ability to provide halls accommodation to all
           those who require/request it,

     1.3   Having reviewed the provision of Hall‟s accommodation the prime objective of the
           Residences Strategy will be to provide student residences in line with need.

     1.4   The key recommendations of the Residences Strategy are: -

                   To explore alternative funding methodologies, procurement routes, in order
                to achieve the objective.
                   To dispose of Fairwater Campus at the earliest opportunity.
                   To continue to invest into the existing residential stock as finances allow.




                                              2
                                                                                     SEP June 2001




2.   Review of Residences

         Fairwater Campus
         Cyncoed Campus
         Plas Gwyn Campus


             FAIRWATER CAMPUS


         General Description
         Performance Assessment
         Problems
         Conclusion

     1.      General Description

             1.1    The Fairwater site is located about 4.5km North West of the City Centre and
                    contains 135 residences and Conference Facilities. The site area is 1.24
                    hectares (3.07 acres) two thirds being in the ownership of the Reardon Smith
                    Trust.

             1.2    The 135 residences are mainly contained in purpose built accommodation
                    constructed in two phases in the 1950‟s and 1970‟s with a small number of
                    additional bed spaces contained in the original Victorian House and First
                    Floor of the converted “stable” block.

             1.3    The conference facilities are contained in the original house the ground floor
                    of the “stable” block and additional ancillary accommodation adjacent to the
                    house and residential blocks.

             1.4    The general layout and relationship of accommodation is shown on the site
                    plan.

             1.5    A key recommendation of the 1994 SEP was that consideration be given to
                    the future of the Fairwater Campus. Fairwater was not considered an
                    acceptable medium/long term UWIC site.

             1.6    The Maintenance Investment Policy set for this campus as a result of the
                    Strategy was for minimum investment only.




                                               3
                                                                               SEP June 2001




2.   Performance Assessment

     2.1    Functional Suitability

            2.1.1   Fairwater does not form part of the principle teaching activities due to
                    its remote location. However, an active conference trade has been
                    developed and recently there has been an increase in activity by the
                    Staff Development Unit.

            2.1.2   The residences are in the main unmodified and contain the original
                    installations.

     2.2    Building Condition and Cost

            2.2.1   Following the initial plan and the subsequent protracted discussion
                    relating to the future of this campus the minimum investment policy
                    has continued.

            2.2.2   The condition survey carried out in 2001 showed that £1660K
                    required to be invested during the next ten years to enable the campus
                    to reach and maintain an acceptable standard. That figure can be
                    divided between residences at £1240K and conference provision at
                    £420K.

                    Due to the present policy of minimum investment the consultants
                    recommended that £1m needs spending in the first two years with an
                    additional £340K during the following three years.

     2.3    Valuation

     A current valuation has been obtained which has considered that sale on an
     alternative use basis is the most likely, assuming an unencumbered interest with the
     ability to effect a sale of the whole site at £1.6m.

     The replacement value of the existing building stock is assessed at £2.262m.

3.   Problems

     3.1    The significant problem remains of the relationship of UWIC to the trust and
            its original interests. Legal opinion has been sought which indicates that this
            would need to be resolved to the satisfaction of the Charity Commissioners.
            Should the campus remain this would require UWIC to purchase the Trust
            interest at c£1.1m.




                                        4
                                                                           SEP June 2001




     3.2     The problem of remoteness from the nearest “Teaching” campus remains an
             obstacle although mitigated to some extent by the introduction of the “UWIC
             rider” bus service.

     3.3     The amount of investment required into the existing stock in the short term
             presents a significant problem to this campus.

4.   Options

     The following options have been considered in order to assist the decision making
     process.

     Option 1

     Dispose of whole site.

     Assume proceeds divide between        TRUST say    £1.1m
                                           UWIC say     £0.5m
                                           Total        £1.6m

     Net gain to UWIC of c£0.5m


     Option 2

             Retain site, purchase TRUST interest and carry out break down maintenance
     only.

     Net cost to UWIC of c£1.1m


             Option 3

            Retain site, purchase TRUST interest and carry out full maintenance
     programme viz W S Atkins condition survey, March 2001.

             Purchase Trust Interest             £1.1 m
             Residences Maintenance Cost         £1.24m
             Conference Maintenance Cost         £0.41m
             Total cost to UWIC                  £2.75m




                                       5
                                                                                   SEP June 2001




        Option 4

        Retain site, purchase TRUST interest and carry out full maintenance, improve
        bedroom facilities and improve conference facilities.

        Purchase Trust Interest                 £1.1 m
        Residences Maintenance Cost             £1.24m
        Residences Improvement Cost             £0.20m
        Conference Maintenance Cost             £0.41m
        Conference Improvement Cost             £0.15m
        Total cost to UWIC                      £3.1 m

5.      Conclusion

        It is clear that the only economically and strategically viable option is to continue the
        present strategy and seek a disposal of the site at the earliest opportunity having
        regard to the impact this would have on student recruitment and conference trade.


CYNCOED CAMPUS (RESIDENCES)

    General Description
    Performance Assessment
    Problems
    Conclusion

1.      General Description

        The original residential blocks were built in the early 1960‟s as part of the campus
        development. They are traditional construction with brick cavity walls and tiled
        roofs.

        Whilst some investment has been made into the residences over the last four years
        there are large numbers unmodified from their original construction and installation.

        In 1994, 164 new residences with en suite catering facilities were added to the
        existing stock making a total of 528 bed spaces on the Cyncoed Campus.




                                            6
                                                                                SEP June 2001




2.   Performance Assessment

     2.1   Functional Suitability

           The original stock, comprising of 364 bed spaces are in hostels containing
           communal bathrooms, snack kitchens and study bedrooms above average size
           by modern design.

           The exception to this is a conversion of rooms in Stradling Hostel to provide
           self catered accommodation.

           The residences provided in 1994 are built to modern standards of
           accommodation with en suite bathrooms to study bedrooms with kitchens for
           self-catering.

     2.2   Building Condition and Cost

           The new residences are generally in good condition with self-contained boiler
           plant and facilities. However as they enter their 8th year they need to be the
           subject of a planned maintenance programme in order to maintain standards
           and avoid a build up of backlog maintenance.


           The old stock vary in condition internally whilst externally there has been
           very little investment to improve the condition of the fabric since the last
           plan. Following on from initial investment into the fire alarm installations
           and fire precautions work, the following areas have received investment
           internally:

           Ellis Hostel 1-7         (92 units)   Refurbishment of Bathrooms.
           Ellis Hostel 8-9         (32 units)   Refurbishment of Bathrooms, complete
                                                 rewiring.

           Bute Hostel              (30 units)   Full internal refurbishment including
                                                 of pipework, rewiring, bathrooms and
                                                 kitchens.

           Neville Hostel           (50 units)   Refurbishment of Bathrooms.

           Fitzhamon                (30 units)   Full internal refurbishment.

           During the summer 2001/02 the following work is programmed: -




                                        7
                                                                            SEP June 2001




           Clare Hostel          (30 units)     Refurbishment of Kitchens and
                                                Redecoration (Bathrooms previously
                                                refurbished)

           Herbert Hostel        (48 units)     Full refurbishment.

           In addition to the work above the residences management have been
           undertaking a programme of furniture and flooring renewal as part of a
           rolling programme of improvements.

           All residences have received the benefit of the whole campus Boiler
           Decentralisation Scheme and are now served by modern gas fired local
           boilers controlled from the central B.M.S.

           The Condition Survey carried out in 2001 highlighted the need to invest
           £3.4m over the next 10 years in order to bring the units up to and maintain
           them at an acceptable level.

3.   Problems

     3.1   Whilst considerable work has been undertaken to bring the facilities up to an
           acceptable level much still requires to be done to complete the task against
           the backcloth of economic stringency and a threat to the surplus funds
           generated by good residential management being used for other purposes.

     3.2   Whilst these residences are popular with students as a “campus” facility the
           underlying lack of “en suite” facilities in the original stock is seen as a
           negative factor.

     3.3   The absence of “computer” networking facility will become an increasing
           pressure in the near future.

4.   Conclusion

     With contained investment the new and existing residential stock will serve the
     University well into the future.




                                      8
                                                                               SEP June 2001




PLAS GWYN CAMPUS

    General Description
    Performance Assessment
    Problems
    Conclusion

1.      General Description

        1.1    Plas Gwyn was acquired in 1996 from the University of Wales, Cardiff to
               provide residences with walking distance of the Llandaff Campus. With the
               introduction of the UWIC Rider (Bus Service) the site also serves Howard
               Gardens, Colchester Avenue and Cyncoed.

               The site comprises 1.30 hectares of freehold land.

        1.2    Following extensive redevelopment of the site, it now contains 104
               residences constructed in 1989 and 287 residences constructed in 1997, all of
               which are en suite and self-catering accommodation.

               In addition there is a small amenities block containing halls administration,
               lounge and laundry facilities also constructed in 1997.

2.      Performance Assessment

        2.1    Functional Suitability

               The complex is purpose designed to modern standards and is considered fit
               for purpose.

        2.2    Building Condition

               Following completion of shower replacements in the 104 original residences
               the site will perform with routine maintenance and future planned
               maintenance requirements totalling £1.1m over the next 10 years, as shown in
               the Condition Survey carried out in 2001.

3.      Problems

        3.1    Demand for computer points in bedrooms will become a negative factor in
               the future.

        3.2    There are no other significant problems associated with this campus.




                                          9
                                                                                       SEP June 2001




     4.    Conclusion

           This has proven to be an extremely popular campus with students and will serve the
           University well into the future.


3.   Needs Analysis

     3.1   Number of Halls Places

           During the initial planning period the stock of residences has risen from 670 to 1062
           with the acquisition and development of Plas Gwyn Halls: -

           Current Stock by Campus


            Cyncoed       Plas Gwyn      Fairwater    Houses          Tota
            528           391            135          8               1062

     3.2   Discrepancy between Supply & Demand

           On the basis of the projections contained within the original strategic Estates Plan, as
           updated in 1996, it was anticipated that Fairwater Halls would no longer be required
           once all accommodation at Plas Gwyn had come on stream.

           However the actual number of  ‘live’ applications from „away‟ students has shown
           a year on year increase in excess of the number of places available:-

           Shortfall ‘Away’ Applicants

                                               1995   1996     1997     1998    1999      2000

            First Year „Away‟ Applicants       845    902      1,071    1159*   1,172     1,177
            Halls Available                    670    774      1,055    1,035   1,042     1,062
            ROOM SHORTFALL                     175    128      16       124     130       115

           It will be noted that the present shortfall of Places for „away‟ students is 115.
           Without Fairwater this figure would rise to 250.

           Note: „Live‟ applicants are defined as those students who go on to take up their
           course of study at UWIC.




                                               10
                                                                                  SEP June 2001




      If the total level of demand from 1st years is taken into account (i.e. number of „live‟
      applications received from both „home‟ and „away‟ students) the overall shortfall is
      further increased: -

      Shortfall ‘Home’ & ‘Away’ Applicants

                                    1995       1996      1997     1998      1999      2000

       First Year Applicants        940        966       1,152    1,221     1,235     1,357
       (Home & Away)
       Halls Available              670        774       1,055    1,035     1,042     1,062
       ROOM SHORTFALL               270        192       97       186       193       295

3.3   Factors Influencing Demand

      Factors which have influenced the rise in demand include: -

         Increase in number of overseas students (for whom a guaranteed place in halls
          provides an important marketing edge).

         Increase in demand from students at Howard Gardens linked to the introduction
          of the UWIC Rider (previously demand was actively suppressed).

         The growing importance which students and parents, in particular, attach to the
          relatively safe environment provided by Halls of Residence (as reinforced in
          recent surveys of current residents).

3.4   Projected Shortfall 2001/02 – 2003/04

      Based on agreed planning assumptions on growth (2% UG 3% Overseas) the
      projected shortfall in Places is as follows:-


                            2000/2001                       2002/2003              2003/2004
                      Including Excluding             Including Excluding    Including Excluding
                      Fairwater Fairwater             Fairwater Fairwater    Fairwater Fairwater
       Away Shortfall 117                             119                    122
       Home Shortfall 184                             188                    192
                      301        436                  307        442         314        449




                                          11
                                                                                                 SEP June 2001




     3.5   Sector Norms

           Using a peer group sample of 38 institutions the sector norm equates to 31% bed
           spaces for full time UG Students for the current year.

           The following table illustrates how UWIC compares (1) at the present time including
           Fairwater i.e. 18% and given the increase in student numbers over the planning
           period the comparison is made for year 2005. Line (2) shows the comparison
           without Fairwater i.e. there is a drop to 13%; Line (3) shows the comparison meeting
           “away” student demand i.e. 18% and Line (4) shows the comparison meeting home
           and away demand i.e. 19.5% still well below the current sector norm for provision of
           Student Residences.

            Year             UG Numbers             Bed spaces                   Bed spaces
                                                    (Total No)                   (% UG No)
            2000             5900                   1062                         18%

            2005             7045                   927                          13%

            2005             7045                   1254                         18%

            2005             7045                   1376                         19.5%

            Sector Norm Comparison                                               31%


4.   Conclusion

     4.1   The review of residences points out the need to continue the strategy to dispose of Fairwater Campus
           (the implications regarding the replacement of the conference facility are picked up in the main
           Strategic Estates Plan).

     4.2   There will be a consequent shortfall of 247 “away” students and combined shortfall of 449 “home”
           and “away” students by the academic year 2003/2004.

     4.3   In order to meet demand for “away” students an additional minimum number of 247 residential bed
           spaces will be required on campus by 2003/2004.

     4.4   In order to meet demand for “home” and “away” students an additional number of 449 residential bed
           spaces will be required on campus by 2003/2004.

     4.5   The maximum provision of 1376 bed spaces represents 19.5% of projected UG Student numbers
           against a sector norm of 31%.




                                                   12
                     SEP June 2001


                       Appendix 5




UWIC ENERGY POLICY
                                                             SEP June 2001


                                ENERGY POLICY



                                Contents

Page

 1     Table of Contents

 2     Statement by the Board of Governors

 3     Scope of Policy

 4     Aims of Policy

 5     Functional Responsibilities

 6     Energy Forum

 7     Investment

 8     Appendices

 9     Operational Responsibilities

 10    Energy Conservation

 11    Budget for Energy Investment

 12    Energy and Water Supply Contracts

 13    New Build and Refurbishment Schemes

 14    Building Energy Management System

 15    Heating, Ventilating, Cooling and Hot Water Systems

 16    Lighting

 17    Water

 18    Metering

 19    Reporting




                                      1
                                                                           SEP June 2001


1.0   Statement by the Board of Governors

      The Board of Governors of University of Wales Institute, Cardiff is committed to
      responsible energy management and will support measures designed to minimise
      consumption of energy and water consistent with a recognition of the benefit to
      the community from reducing the level of carbon emissions due to University
      activities.

      UWIC is committed to supporting initiatives designed to increase the effective use
      of resources and shall through a strategic action plan, which will be regularly
      reviewed and updated, seek continuous improvement in all its energy and water
      consumption targets.

      UWIC will publicise its commitment to this policy and endeavour to bring it to
      the attention of all members of its community.

      UWIC will report on progress annually so that the success of our corporate
      commitment is open to public scrutiny.


2.    Scope of Policy

      This policy applies equally to all members of the academic, administrative and
      student population of UWIC.

      Where reference is made to energy this term shall be taken to include water.


3.    Aims of the Policy

      The aims of the policy are: -

       to define procedures for the management of energy at UWIC.

       to underpin the recommendations of the Toyne Report on Environmental
        Responsibility in Higher Education.

       to support measures aimed at achieving by the year 2010 a reduction in
        greenhouse gas emissions of 15% per m2 UWIC floor space. (referenced to
        1995 levels).


4.    Functional Responsibilities

      The Head of Estates has responsibility for the management of energy within the
      University.



                                          2
                                                                          SEP June 2001


     Day-to-day operational management of consumption and costs is the function of
     the Energy Officer who reports to the Head of Estates.

5.   Energy Forum

     An appropriate University Energy Forum shall be the vehicle through which
     academic administrative and student participation in energy conservation is
     promoted.

     The composition of the Forum shall be determined in line with University
     Managerial roles and responsibilities which prevail at the time.

     The Energy Officer shall attend meetings in an advisory capacity.

     The Forum should ideally meet at least once each term, normally in October
     February and June.

     Its terms of reference are: -

         to encourage active participation in the promotion of energy efficiency by
          all members of the UWIC community.
         to review the energy performance of each campus.
         to receive reports from the Energy Officer.


6.   Investment

     UWIC recognises the benefit of an appropriately funded energy conservation
     program and shall, each year, allocate resources within budgetary mechanisms to
     fund further measures, the level of which shall reflect current best practice.

     The financial viability of energy projects shall be determined using either simple
     payback or discounted cash flow techniques, however, projects which do not meet
     normal criteria may be approved if significant non-financial and more particularly
     environmental benefits are identified.




                                         3
                                                                          SEP June 2001


Appendices

Purpose

These appendices to the UWIC Energy Policy are intended to bring to the attention of
interested parties how compliance with the policy may be achieved.

The detail within being neither exhaustive nor static it is to be expected that regular
revision will be made to ensure they accord with current best practice.



(a)    Operational Responsibilities

(b)    Energy Conservation

(c)    Budget for Energy Investment

(d)    Energy and Water Supply Contracts

(e)    New Build and Refurbishment Schemes

(f)    Building Energy Management System

(g)    Heating, Ventilating, Cooling and Hot Water Systems

(h)    Lighting

(i)    Water

(j)    Metering

(k)    Reporting Structure




                                           4
                                                                              SEP June 2001


(a)      Operational Responsibilities

The Energy Officer is responsible for efficacy of the UWIC energy conservation
activities, including: -

 monitoring, evaluating and reporting on energy consumption and costs.

 management of the University‟s building energy management system.

 authorising payment of energy bills.

 maintaining liaison with energy supply companies, reviewing current contracts and
  recommending alternatives.

 investigating energy conservation opportunities.

 appraising capital project proposals to ensure current energy efficient practices are
  reflected in the design.

 providing advice to the academic, administrative and student population on issues
  related to energy conservation.

 promoting the concept of energy efficiency



The Head of Estates is responsible for: -

     Direction of UWIC Energy Policy

     Application for resources to enable implementation of an agreed investment
      programme.

     Authorising amendment to the energy policy with the exception of the Board of
      Governors statement.

 Receiving the annual energy report

 Sanctioning energy conservation projects

 Delivery of agreed objectives




                                             5
                                                                              SEP June 2001


Heads of School, Administration and Support Sections are responsible for supporting
University energy policy in areas under their control and, in particular: -

 leading by example through promotion of initiatives designed to reduce energy
  consumption

 implementing systems designed to eliminate waste of energy

 appreciating the concept of whole-life cost when authorising purchase of equipment

 releasing staff to participate in relevant energy conservation activities

 introducing the concept of energy conservation at appropriate points within the
  academic and working environment




                                              6
                                                                              SEP June 2001


(b)    Energy Conservation

Purpose

To minimise operational costs by reducing where practicable energy consumption and
encouraging the adoption of best practice techniques consistent with a desire to reduce
the level of carbon emissions.


Method of Delivery

Achieving a recognised standard in energy efficient good practice is a goal that requires
co-operation between the occupiers and those responsible for design of new and
maintenance of existing buildings.

The brief for any new build or refurbishment project shall include a requirement to
ensure the development is designed constructed and capable of being operated in a
manner which recognises energy efficiency as a key criterion.

Maintenance contractors shall have included in their contracts an obligation to ensure that
plant and systems under their supervision operate as efficiently as possible and to propose
improvements, should their need become apparent.




                                            7
                                                                               SEP June 2001


(c)       Budget for Energy Investment
Purpose

To ensure appropriate funding is available for energy conservation projects.


Method of Delivery

The University recognises the benefit of an appropriately funded energy conservation
program and shall, each year, allocate resources within budgetary mechanisms to fund
further measures, the level of which shall reflect current best practice.



(d)       Energy Supply Contracts

Purpose

To ensure University requirements are being properly satisfied and that best value is
being achieved.


Method of Delivery

The Energy Officer shall, in conjunction with the Purchasing Manager, regularly review
all contracts for the supply of energy.

Where competition in supply exists, the Energy Officer in conjunction with the
Purchasing Manager shall select, from qualifying suppliers, those who shall be invited to
tender for the business.

The Energy Officer shall be responsible for evaluation of offers and in liaison with the
Purchasing Manager determine which provides best value.




                                            8
                                                                            SEP June 2001


(e)    New Build and Refurbishment Schemes

Purpose

To ensure all reasonable opportunities for the minimisation of energy use are
incorporated in any design.


Method of Delivery

Opportunities to invest in energy efficiency shall be carefully considered at an
appropriately early stage in the process. The energy impact of any new build or
refurbishment proposal shall be fully assessed, reported on, and viewed as an integral
part of the decision making process.

Particular care shall be exercised to ensure that energy conservation is addressed in the
widest terms, design solutions adopted should represent an integrated approach and in
every case estimates shall be provided of operating costs for both fuel and future
maintenance.

The Energy Officer shall be involved when design briefs are being prepared and
subsequent proposals shall be referred for evaluation of their implications on energy
consumption before contract award.

Designers shall be made aware of the general level of acceptability in respect of energy
usage and that energy consumption values failing to reach the „good practice‟ category as
defined in the relevant Energy Efficiency Office guideline documents are unlikely to be
acceptable.




                                            9
                                                                          SEP June 2001


(f)    Building Energy Management System

Purpose

To provide energy efficient systems control together with monitoring and recording to
enable optimised performance.


Method of Delivery

The Satchwell building energy management system (B.E.M.S.) shall be utilised wherever
practicable to undertake control, status and condition monitoring, alarm signalling and
reporting of plant operation.

Building internal space temperatures which the system may be programmed to achieve
shall take account of the activity being undertaken within that building and shall not
exceed the relevant CIBSE recommendation for such activity.

Programmed hours of operation for plant and equipment controlled by the B.E.M.S. shall
be the normal occupancy times for the area being controlled. Advance authorisation by a
Head of Department shall be required for those instances in which plant and equipment
controlled by the B.E.M.S. is required to be made available outside of these hours.




                                          10
                                                                                 SEP June 2001


(g)    Heating, Ventilating, Cooling and Hot Water Systems

Purpose

To ensure the requirement for heating, ventilating, cooling and hot water generation is
adequately met in an energy efficient manner.


Method of Delivery

Combined Heat and Power (CHP) systems can offer significant benefits in terms of
reduced operating costs and environmentally damaging emissions, any proposal for new
or replacement boiler systems of 500kW or over shall therefore include an assessment of
their potential.

Gas fired heating and hot water systems are the preferred option, space heating by
electricity may only to be employed where no alternative exists.

The design of systems shall take account of changes in operating conditions likely to be
encountered throughout the academic year and in particular summer time demand. The
University policy is to close, as far as practicable, all central heating plant during the
summer and provide domestic hot water (DHW) from separate systems.

If DHW is to be raised from central boiler plant then plate heat exchangers are to be used
(direct in line or supplying a storage calorifier) in preference to a standard calorifier with
primary coil arrangement.

Time, temperature or occupancy controls and preferably a combination of all three shall
be specified for heating ventilating or cooling systems in all new build and refurbishment
schemes.

Where the installed capacity is to be 100kW or greater then a modular boiler arrangement
shall be the norm. In any single boiler application a condensing type boiler shall be the
preferred option.




                                              11
                                                                                  SEP June 2001


It is a requirement that, as far as practicable, ventilation is to be achieved by natural
means including opening windows, transfer grilles and fixed louvers, with this
arrangement applicable to offices, smaller common or seminar rooms and general
circulation areas.

Mechanical ventilation will more usually be provided to laboratory areas, lecture theatres,
larger seminar rooms and where research or office equipment is located and requiring
special ventilation requirements. In these areas a 'balanced' system is recommended.

Where ventilation equipment is also to provide some additional temperature control in
summer periods, which will require higher flow rates or fresh air rates, then the use of a
summer / winter fan setting is to be provided in order to limit heat loss during winter
periods or to obviate the need for tempering the air during the winter period.

In all toilet areas ventilation is to be by mechanical means and the system is to be 'extract'
only with make-up air drawn via transfer grilles from the other parts of the building.

For areas such as stores, plant areas, smaller offices and machine rooms 'extract' only
systems are preferred.

With mechanical extract / supply systems which incorporate an air handling unit it may
also be applicable to have a heat recovery section fitted. The preferred method is a simple
'run around' coil arrangement.

In all cases where the safe discharge of contaminated extract air is being considered, the
advice of the University Safety Adviser must be sought.




                                              12
                                                                               SEP June 2001


In general local cooling is not the standard throughout the University Estate, however, it
is recognised that in certain circumstances it may be required for the general comfort and
well being of individuals or group of individuals during the 'summer' period. This
standard is to be applied to all new buildings or refurbishment.

Local cooling may only be installed if:

       a) It is required by regulation or enforceable code of practice, or,

       b) There is a specific identifiable academic need (such as chemical deterioration
       at elevated temperatures), or,

       c) Excessively high internal space temperatures are likely to be experienced and
       there is no other practicable means of reducing heat gains. (In this context
       "practicable" will include natural ventilation, local ventilation or passive solar
       measures such as shading, orientation and high structural mass).

If, after a proper evaluation cooling is an essential requirement, then before detailed
design commences the exact parameters must be agreed with the users as well as the
Head of Estates.

The incorporation of mechanical ventilation or comfort cooling and the basis of its design
should not relate to achieving conditions significantly better than those which would have
resulted had natural ventilation been a practicable alternative.

There is a general presumption against air conditioning. Appropriate techniques utilising
features to reduce a building‟s susceptibility to solar gain along with natural or forced
ventilation are the preferred methods of achieving comfort conditions. Where specific
areas require close control of temperature and / or humidity then such areas shall be
separately conditioned to achieve their specific performance requirements.

Direct expansion cassette units (wall or ceiling) are the preferred solution. The use of
variable refrigerant volume (VRV) systems may be used where a number of internal units
are installed in relatively close proximity.

Refrigerant gases with a low or zero ozone depletion potential must be specified in all
mechanical services plant, R22 may be offered on small 'cassette' type systems if no
alternative system / supply is available, however,
designers offering such systems shall provide a signed declaration that no alternative
exists.




                                             13
                                                                               SEP June 2001


(h)    Lighting

Purpose

To assist in achieving a good working environment allied to minimum energy
consumption from artificial lighting whilst ensuring accepted standards are met.


Method of Delivery

The effective utilisation of daylight is a critical factor in any energy efficiency strategy
related to buildings and every effort shall be made to utilise natural light. Design
illumination levels for artificial lighting shall not exceed those recommended by CIBSE
for the activity being undertaken in the area lit.

Energy conservation shall be considered an integral part of lighting design and care must
be exercised to ensure systems are energy efficient and cost effective the required
illumination levels being achieved by either the general lighting system or by the general
lighting system supplemented by local task lighting.

Unless otherwise agreed with the Head of Estates, all lighting is to be of the high
frequency fluorescent type system. Exception from this requirement may be permitted in
toilets, plant spaces or voids or other non-operational areas, which are to be fitted with
other forms of low energy lighting such as mini fluorescent systems.

Low energy fluorescent lighting is to be used in all administrative, academic, residential
and circulation areas. For aesthetic reasons, in entrance foyer conference rooms or
similar prestige area low voltage miniature spotlights may be specified.

The use of Category 2 luminaires as defined in the CIBSE Lighting Design Guide is the
preferred system for VDU use.

Tungsten lighting is not to be specified under any circumstances.

No more than six luminaires are to be capable of being energised by any one individual
switch.

Efficiency of operation may be further increased by a lighting control system either of the
stand-alone type or as part of other control systems or a central building management
system.

The use of dimming control in lecture theatres is acceptable.

Circulation area switching arrangements shall enable reduced lighting levels to be used
out of normal hours.




                                            14
                                                                            SEP June 2001


Exterior lighting shall be designed for maximum energy efficiency, consistent with a
requirement for security or safety, through the use of appropriate luminaires. Sodium
lamps shall be used wherever practicable and the control philosophy shall incorporate
ambient light level, solar time clock, local switching or a combination of these.

(j)




                                           15
                                                                                 SEP June 2001


(j)    Water

Purpose

To achieve conservation of water, aid leak detection and ensure energy is not wasted in
storing or delivering heated water at excessive temperature.


Method of Delivery

Overflow outlets shall be visible and labelled to indicate source.

Hot water shall not be stored at a temperature above 600C.

All pipework carrying heated or chilled water shall be appropriately lagged to as near as
practicable the point of delivery.

Timed flow control self-closing spray head taps only shall be installed at wash basins.

Supplies to urinals shall be controlled to prevent excessive flushing. Electronic presence
detectors are the preferred method, the pressure-drop type of sensing device shall not be
used.

Hose reels, other than those specifically designated as for fire fighting, shall be fitted with
trigger-grip type nozzles.

To prevent unauthorised access, external taps and outlets shall only be capable of
operation after being enabled through use of an appropriate key.




                                              16
                                                                              SEP June 2001


(J)    Metering

Purpose

To enable consumption to be monitored and waste identified.


Method of Delivery

All new buildings shall include a meter fitted on their main electricity and gas supply
lines to enable consumption to be monitored.

All new buildings shall include a water meter installed at the nearest practicable point
following entry of the service pipe into the building to enable consumption to be
monitored.

All new gas-fired boiler installations of 50kW and over shall include a meter to enable
consumption of that individual plant to be monitored.

Where practicable refurbishment schemes shall include metering of a similar standard as
that designated for new build schemes.

External hydrants used for irrigation purposes shall be fitted with a meter to enable their
consumption to be monitored.




                                            17
                                                                              SEP June 2001


(K)       Reporting

Purpose

To provide a consolidated reference document which enables the success of our energy
management activities to be appraised.


Method of Delivery

The Energy Officer shall prepare an annual energy report.

      The report shall include:

           details of energy and water usage during the reporting year

           performance against HEFC benchmarks

           resources committed to reduce consumption

           identification of voluntary initiatives participated in

           statement of medium-term objectives

           the effect on carbon emissions of University energy consumption




                                              18
                                                                                                  SEP June 2001


                                                                                                  Appendix 6
Space Norms Analysis

Table A is a summary of all UWIC space measured in square metres. The table
divides UWIC‟s space into three main categories, School, Support and Balance
space. School space is used to deliver the core business functions of the
institution. Support space comprises various facilities and administrative units
that act to support the core business. Balance space refers to areas of the estate
that enable it to function as an integrated series of buildings.

This summary of UWIC space is used as a basis for the space norms analysis.
The analysis uses net space, that is, gross internal area less circulation space. In
benchmarking UWIC space against the norms, space considered to have a strong
community aspect to its use is discounted from the analysis. Discounted areas
include 80% (6800m2) of the NIAC and 55% (1383m2) of the Tennis Centre at the
Cyncoed Campus.

Table A – Total Non-residential Space in UWIC, (square metres)
           Description                   *Howard          Llandaff          Colchester      Cyncoed         UWIC
                                         Gardens                            Avenue                          Total
           General Teaching                        565               1957            1408         1890               5820
           Learning                                415               1610            805          1181               4012
  School   Specialist Teaching                     4847              6430            2969         1826              16072
           Sports Facilities (Schools)                                                            2359               2359
           Research                                                  1536            218              223            1977
           Staff                                   1268              1753            1371         1351               5743
           Total Faculty                           7095         13287                6771         8830              35983

           Campus Support                          659               1348            728          2536               5271
           Central Support                                           3393            1777             381            5551
           Sports Facilities (UWIC)                                  242                         11385              11627
 Support   Students Union                          151               176             157              426             910
           Leased areas                                                                               122             122
           Total Support                           810               5159            2661        14851              23481

           WC's, plant rooms, other                519               1244            643              636            3041
 Balance   Circulation                             792               3952            1735         2849               9327
           Total Balance                           1311              5195            2378         3484              12368


  Totals   Total Net Internal Area                 8424         19690              10075         24316              62505


           Total Gross Internal Area               9216         23641              11810         27165              71832



UWIC‟s target space norms have been used in the following analysis, that is, 70%
and 50% of the specialist and general teaching components of the PCFC norms
respectively, with the exception of Art and Design programmes that have been
assessed against 70% of the PCFC norms.
                                                                           SEP 2001




Figure 1, illustrates the overall results of the space norms analysis for the
planning period 2000 to 2005. The demand for space in 2005 is shown as
exceeding supply by 1.12%. This variance is considered to be within acceptable
limits either side of the norms target. The key findings of the analysis are that
there is sufficient space within the current Estate to provide for the academic and




                  56000                                              Space Available
                  54000                                              Space Required

                  52000
 Net Space (M2)




                  50000

                  48000

                  46000

                  44000

                  42000

                  40000
                          1   2   3           4   5       6
                                      Years


support functions of the Institution in line with projected student numbers.

Figure 1 – Space Projections for the Planning Period 2000 to 2005

Because the academic activities are divided between four teaching campuses, it is
necessary to analyse each campus independently, to determine if the planned
increases in student numbers can be accommodated at campus level.

Figure 2 shows the space currently available at each campus against the demand
in-line with student number projections for the year 2005. It can be seen that,
against target norms, the Llandaff Campus will be operating at 95%, Howard
Gardens 113%, Cyncoed Campus 97% and Colchester Avenue will be operating
at 98% of norms.
                                                                                        SEP 2001




                 20000                                                             Space Available
                 18000                                                             Space Required

                 16000
                 14000
Net Space (M2)




                 12000
                 10000
                  8000
                  6000
                  4000
                  2000
                     0
                         Llandaff   Howard Gdn   Cyncoed    Colchester
                                                               Ave
                                           Campus


            Figure 2 – Space Projections for 2005 by Campus


            From the above analysis, it can be seen that Cyncoed and Colchester Avenue
            campuses will be operating within an acceptable limit of target norms by 2005.
            However, Llandaff Campus may start to experience some operational difficulties
            by 2005 as it will be operating at 5% less than target norms, whilst Howard
            Gardens will have a notional space surplus of around 13%. The findings would
            suggest that some redistribution of functions might be required across the
            campuses to ensure that UWIC‟s overall need for space is satisfied.

            It should be noted that any major change in the location of Schools within the
            UWIC estate, or relocation of Schools to accommodation outside of the estate
            during the planning period, is likely to affect the outcomes of the above analysis.
                                                                           SEP 2001


                                                                       Appendix 7
Space Utilisation Survey

Room utilisation was recorded at UWIC‟s four main teaching campuses for a
single week in November 2000.

All general and specialist teaching rooms were included in the survey, with the
exception of certain sports facilities, that could not be accommodated within the
survey method. Outdoor sports facilities and horticultural spaces were also
excluded from the survey.




Figure 1: Room Utilisation Results, General and Specialist Teaching


Figure 1 details the utilisation results from Monday to Friday in general and
specialist teaching rooms during the core hour day, (0900 to 2100hrs.).

Overall results average 18% across the campuses. This result is well below the
Public Accounts Committee report recommendations of 30% utilisation to be
achieved by the year 2000. Results suggest that specialist-teaching rooms are
utilised better than general teaching rooms at each of the four campuses. This is
somewhat surprising given that general teaching space may be deployed across a
wider range of programmes than specialist teaching space. However,
                                                                          SEP 2001


improvements need to be made in the utilisation of both general and specialist
teaching rooms.

It is anticipated that UWIC‟s new timetabling system will improve space
utilisation. This will need to be linked to the effective management of space in
order to gain best results. An analysis of space by room capacity has revealed that
room occupancy may be improved by developing a revised profile of rooms to
meet demand as represented by group sizes attending classes. In addition,
providing an appropriate quantity of teaching rooms to meet the demand in
frequency of use will improve the frequency rate and will facilitate a better room
provision for the users of UWIC space.
                                                                                 SEP 2001


                                                                             Appendix 8
Space User Survey

      Staff Interviews

      All Heads of School were invited to take part in a non-structured interview
      regarding the use of academic space. The main themes and topics to be covered
      were decided by the interviewer in general terms only, to encourage the
      interviewees to express themselves fully and spontaneously.
      Some of the views expressed by interviewees for strategic consideration are
      detailed below.

       ‘For various reasons to do with maintaining a quality teaching and learning
        experience for students, the position adopted by one School means that the
        prevailing demand is for rooms that hold up to twenty students’.
                  ‘Rooms are booked on the basis of capacity and comfort.
        However, it is recognised that small groups appear in large general teaching
        rooms and this is perceived to be because the smaller rooms have already
        been booked’.

      The above views were expressed with reference to the Colchester Avenue
      Campus where there is only one general teaching room with a capacity of twenty
      or less.

         ‘Students undertaking certain courses are accepting of the need to travel
          between campuses to use particular facilities’.
         ‘The timetabling of supervised sessions is designed around the requirements
          of some students that have outside commitments, for example, a job, or
          childcare arrangements’.
         There is a perception that there are not enough teaching rooms at peak
          periods.

      The degree to which students are willing to travel between campuses to use
      certain facilities is relevant in the planning of such UWIC facilities.

      Two of the views expressed above are likely to be interrelated. That is, the desire
      to fit in with the personal arrangements of some students may be causing high
      demand at certain times of the core day/week and the resulting shortages in room
      supply at peak periods.

      Student Questionnaire

      Two main themes arising out of the above interviews were developed in the
      student questionnaire. The survey sample was drawn from users of general
      teaching space at each of the teaching campuses, with the exception of Howard
                                                                          SEP 2001


Gardens, (due to the limited number of general teaching rooms here). One
hundred and fifty-five returns were received.

Some of the questions that appear in the student questionnaire are duplicated
below.

   What days in the week and times of the day would you prefer to attend
    supervised classes in general teaching space?
   Do you currently travel between UWIC campuses to use any of the following
    learning and teaching facilities? (The list provided included general and
    specialist teaching rooms including computer facilities, library and sports
    facilities and other).
   (Students were asked to what extent did they agree or disagree with the
    following statement). I am attracted to travelling between campuses to use
    better facilities. The pre-set answers ranged from strongly agree to strongly
    disagree.

The returns from the student questionnaire are currently being analysed and the
results are being formulated.

				
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