MEDICAL LIBRARY ASSOCIATION

Document Sample
MEDICAL LIBRARY ASSOCIATION Powered By Docstoc
					                                                   Annual Meeting
          MEDICAL LIBRARY ASSOCIATION
                                          KANSAS CITY, MISSOURI/MAY 1973
       Proceedings, Seventy-second Annual Meeting
             Medical Library Association, Inc.
                  Kansas City, Missouri
                     May 27-31, 1973

   The Seventy-second Annual Meeting of the      to a Welcome Party at the Hotel Pool from
Medical Library Association, Inc., took place    9:00 P.M. to 1 1 :00 P.M. on May 27.
at the Hotel Muehlebach, Kansas City, Mis-
souri, May 27-31, 1973. Mr. Earl Farley was        CONTINUING EDUCATION COURSES
Chairman of the Local Arrangements Com-             The Committee on Continuing Education,
mittee and Dr. Gertrude Lamb Cochairman.         chaired by Mrs. Lois Ann Colaianni, offered
Coordinator of the Conference Subcommittees      the following courses on May 28: CE 4, Gen-
was Miss Sara Hill. Chairmen of the Subcom-      eral Biomedical Reference Tools; CE 5, Human
mittees were as follows: Mr. Dean A. Schmidt,    Factors in Medical Library Administration; CE
Program; Miss Sara Hill, Entertainment; Mrs.     8, A Review of the Literature of Dentistry; CE
Virginia Calkins, MLA Continuing Education;      9, Materials for the History of Medicine; CE
Miss Beverly E. Allen, Educational Exhibits;     10, Recent Advances in the Literature of Phar-
D. A. Thomas, Printing; Miss Emma Lue            macy; CE 13, Grant Applications and Manage-
Kopp, Tours; Miss Ann Marie Corry, Publicity     ment; CE 14, Planning Health Science Libraries;
& Physical Facilities; Mrs. Carolyn Reid, Res-   CE 16, Management of Media in Libraries; and
taurant Information and Meals; Mr. Willis L.     CE 20-for the first time-MEDLINE and the
Leavens and Miss Marilyn DeGeus, Booths;         Health Science Librarian. In addition, a special
 Miss Sara Davidson, Hospitality; Miss Emma      course was offered, entitled MEDLINE and the
Lue Kopp, Information; Miss Susan Ojala,         Administrator.
Newsletter; and Mrs. Mary Evans, Registra-          Also on May 28, the following meetings were
 tion.                                           held: Nominating Committee, Committee on
                                                 International Cooperation, Program and Con-
      PRECONFERENCE ACTIVITIES                   vention Committee, and Board of Directors.
   The Registration Desk was open from 10:00        From 6:30 P.M. to 8:30 P.M. attendees were
A.M. to 8:00 P.M. on May 27, the Continuing      the guests of the Linda Hall Library at a
Education Desk from 8:00 A.M. to 8:00 P.M.       Champagne Reception honoring the 75th anni-
Two tours were scheduled on that day: "Worlds    versary of MLA and its living past presidents.
of Fun" and "Kansas City." The MLA Board
of Directors met from 12:00 P.M. to 5:00 P.M.                OPENING SESSION
on May 26, and from 10:00 A.M. to 8:00 P.M.        The exhibits were officially opened at 10:00
on May 27. Members old and new were invited      A.M. on Tuesday, May 29. Committees meeting

Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                                      177
                              SEVENTY-SECOND ANNUAL MEETING

that day were the Committee on Continuing              new directions without too      suddenly and se-
Education and the Honors and Awards Com-               verely wrenching accustomed patterns. The
mittee.                                                last few years of self-analysis and change in re-
   The Opening Session of the Seventy-second           sponse to recommendations of the Committee
Annual Meeting was convened at 9:00 A.M.               on Goals and Structure, the growing size and
in the Imperial Ballroom of the Hotel Muehle-          sophistication of our membership and the
bach, with President Helen Crawford presid-            burgeoning service opportunities of our pro-
ing. Association members and guests were wel-          fession should have prepared us, whether con-
comed by William 0. Rieke, M.D., Vice-                 sciously or not, to accept major changes in
Chancellor for Health Affairs, University of           operations. The Goals Committee has surveyed
Kansas School of Medicine; James C. Olson,             the route; the Board and the membership have
Ph.D., Chancellor, University of Missouri-             laid down the preliminary foundation of en-
Kansas City; Charles B. Wheeler, M.D., J.D.,           abling legislation and codification of committee
Mayor, Kansas City, Missouri (written wel-             structure; and your votes at this meeting will,
come); Earl Farley, Director, Clendening Med-          we hope, provide additional authority to pro-
ical Library, University of Kansas Medical             ceed.
Center; Willis L. Leavens, Librarian, Florence            A time of major personnel change along with
L. Nelson Memorial Library, Trinity Lutheran           stability in the governing body should be favor-
Hospital, Kansas City, Missouri; and Gertrude          able to alterations in the way things are done.
Lamb, Ph.D., Librarian, University of Missouri-        The Board of Directors is at its high point of
Kansas City. President Crawford then delivered         stability, with a President-Elect who has just
the Presidential Address.                              completed a full Board term and the Chairman
                                                       of the Goals Committee coming on the Board
                Crossroads*                            as the single elected addition. However de-
                                                       plorable this may be in perpetuating the Estab-
                           BY HELEN CRAWFORD           lishment, it will enable the Board to proceed
   The local committee for this conference has         quickly and consistently with minimal back-
prepared a varied professional and social fare         tracking. On the other hand, the resignation of
to expand our knowledge and elevate our                our first and only Executive Secretary will de-
morale. However, these are the candles on the          prive the Association of the officer who has been
birthday cake, even though they are impressive         its memory, its voice, its heart, and its hands.
candles for a seventy-fifth birthday cake. The            In considering plans for the succession, the
real purpose of this conference is embodied in         Board of Directors accepted the fact that, in
the business meetings which report where we            the words of the Goals Committee, "the MLA
have been and suggest where we are going. (I           Central Office has neither the power nor the
am giving you this reminder when all are at the        authority comparable to that assigned to many
peak of attention and attendance, because I            of its counterparts in various professional or-
discovered last year that admonitions delivered        ganizations; this aspect of administrative func-
at the business meeting are rather diluted by an       tion is still held and carried out by voluntary
expanse of empty chairs.) In particular, Bylaws        personnel holding elective office or committee
changes are proposed which will improve the            assignment."
democratic functioning of this organization and           When the Central Office was established in
its efficiency, and the written committee re-          1961, the so-called "housekeeping duties" were
ports will be updated by oral additions. If the        gratefully relinquished to it but, whether as a
MLA is important to us, we should not have             result of limited funds, limited imagination in
to scour the corridors for a legal quorum.             recognizing the need for more drastic changes
   I have chosen the noncommittal title of             in operation, or simply an attachment to the
"Crossroads" because I believe the Association         voluntary way of doing things, adequate au-
is at the point where it can deliberately choose       thority was not delegated to the Executive
   * Presidential
                  Address, presented at the Seventy-   Secretary to review, coordinate, and guide these
second Annual Meeting of the Medical Library           volunteer activities.
Association, Kansas City, Missouri, May 22, 1973.         On the resignation of the Executive Sec-
178                                                            Bull. Med. Libr. Assoc. 62(2) Apr. 1974
                               MEDICAL LIBRARY ASSOCIATION

retary, the Board authorized an amendment             ing Local Arrangements Committee), but chair-
to the Bylaws designating the executive officer       men of future conventions are invited partici-
the Executive Director. As a corollary, in recog-     pants and they already report definite benefits.
nition of the gradual transfer of the duties of the   Postmortems with the exhausted members of
elected Secretary and Treasurer to the Central        the local committee after a completed conven-
Office, an amendment was submitted substitu-          tion are understandably harder to arrange. The
ting two Board positions for these offices. The       written manual under preparation by the P & C
Central Office Committee prepared a position          Committee will formalize conference planning,
description for the Executive Director and a new      but constant updating will be necessary.
table of organization for the Central Office;            It was with deep regret that the Board ac-
and a Search Committee, under the chairman-           ceded to the recommendation of the local com-
ship of Glenn Brudvig, has been diligently            mittee for the San Antonio Conference that
screening and interviewing candidates for the         plans for an Interamerican Conference for
past two months.                                      Health Science Librarians be dropped. In spite
    The appointive position requiring the greatest    of the most energetic and persuasive efforts of
personal contribution to the Association on a         the committee-and I know how persuasive
voluntary basis is probably the editorship of         they are-funds were not forthcoming for the
the MLA Bulletin. Our able and experienced            extra expenses of an international meeting, such
Bulletin editor has asked to be relieved of his       as travel support for delegates from below the
duties. The October issue will bear a new name        border and the costs of simultaneous transla-
on the masthead-Robert F. Lewis, our last             tion. We hope, however, that the tremendous
year's convention host. The editorial staff will      amount of work the local committee invested in
not change. Appointment of a new editor at            the project will not be entirely wasted and that
the extreme point on the continent from the           the programming and the favorable location
present publishing center is an experiment that       will still attract many of our southern colleagues
will require maximum cooperation from the             to the meeting.
 post office department.                                  A new route may be charted by the current
    The following paragraphs outline some of the      Ad Hoc Committee to Develop a New Certifi-
 committee and staff activities which will gird       cation Code, which was appointed last summer.
 us to take off in new directions. Some are           It is now hacking its way through the thorny
 organizational, some fact-finding, and others        underbrush of tradition, practicability, cost, and
 are policy decisions. All the changes are de-        inevitably, a considerable measure of vested in-
 signed to tighten the organization and to make       terest. Development work on the parallel lines
 it more responsive to the membership.                of Certification, Curriculum, and Internships
    In an effort to clarify committee functions        has been deferred until the major route is de-
 and somewhat standardize their composition,           fined. Probably no other activity of the Associa-
 the Committee on Committees has recodified            tion is of such direct individual concern to so
 the charges of all standing committees, specify-     large a number of our members as the aspects
 ing the number of members, their terms, and           of our educational and certification programs,
 the rotation if there is a regular advancement        and we can only hope that the Ad Hoc Com-
 to the chairmanship. When completed and               mittee can suggest a new code that many will
 ratified at this convention by the necessary          approve and most can at least accept. The
 Bylaws changes, the recodification will be pub-       Board has affirmed the conviction that educa-
 lished in the Bulletin.                               tion is one of the primary functions of this or-
     One of the newer committees whose work            ganization-if, indeed, attendance of more than
 will point the way to more consistent excellence      400 at CE courses given at this meeting were
 is the Program and Convention Committee,              not adequate evidence.
 which is concerned with the general program-             A parallel activity that will set up a needed
 ming and planning of conventions and recom-           signpost is the study now under way in the of-
 mendations of city and site. Responsibility for       fice of the Director of Medical Library Educa-
 detailed planning remains in the hands of the         tion under a grant from the National Library
 local convention committee (the Annual Meet-          of Medicine. Although the Committee on Con-

Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                                             179
                              SEVENTY-SECOND ANNUAL MEETING

tinuing Education collects and analyzes the               . . . and my copy to him of my answer to you
evaluations made by the students in each course,       crossed his letter to me in the post."-Extract from
a basic analysis of the kinds of education needed      a colleague's letter.
and at what level is essential. This study was         From the Dee in the north the letters fly forth,
therefore planned "to assess and identify the          From Auld Reeki to Ayr on the coast
                                                       But my copy to him of my answer to you crossed
needs for continuing education for medical li-           his letter to me in the post.
brarianship and to design, implement, and eval-        This fury of writing is strangely exciting,
uate a program which will best be responsive to        Our free flow of words is our boast;
these needs." The new edition of the Directory         Thus our copy to them of our answer to you
of Health Science Libraries for which the Com-           crossed their letter to us in the post.
mittee on Surveys and Statistics is now collect-       The wordy profusion, the total confusion;
ing the data will provide up-to-date background        Which of these entertains us the most?
information for this and other studies.                Since your copy to me of your answer to him
   Two new regional groups have been added               crossed my letter to you in the post?
this year. Drawing somewhat on the practice of         There is no need to think so long as the ink
the Special Libraries Association, we should           Keeps on flowing. Let this be our toast:
work toward a formal exchange of information           May our copy to us of your answer to you cross
and opinions between national officers and the           their letter to them in the post!
                                                                           Lancet, May 24, 1950, p. 1017.
local groups. A shift from the policy of en-
couraging attendance by the President at some             The presidential incumbent is expected to
of the regional meetings has been made in favor        cull from the experience some wit, wisdom, and
of sending the Vice-President. As chairman of          philosophy. However, the humor is likely to be
the committee responsible for selecting com-           rueful, the wisdom highly personalized, and the
mittee members, the Vice-President can observe         philosophy postponed to a more meditative mo-
in person the developing potential for national        ment. One can see that one of the weaknesses,
service and can also acquaint those in attend-         as well as the strengths, of the Association is its
ance with the preoccupations of the national           diversity. The MLA represents all interests of
Association. To encourage this trend, I urge the       the profession at all levels of activity. I can see
officers of the various regional groups to add         a day approaching when we must come to grips
the Vice-President, as well as the President, to       with the question-if I may paraphrase Thur-
their mailing lists.                                   ber-"Whom are we anyways?"
   Communication is a constant problem in any             We accept for active membership anyone en-
organization that has to rely on the printed word      gaged in professional library work in a medical
for most interchanges between annual meetings.         library. However, in spite of the sincere efforts
The two-way channel between President and              of nominating committees, the governance
committee chairmen becomes a kind of coaxial           gravitates to the large academic and research
cable by the time the President-Elect, the Ex-         libraries which can subsidize the sizeable costs
ecutive Secretary, the Board liaison representa-       of volunteer Board or committee activity. We
tives, and the other committee members have            add to this imbalance by giving the personal
been added to the circuit. I have discovered           member who also represents an institution a
that the members of the chain who follow the           double vote on the floor and in elections.
forthright policy, "When in doubt, copy," have            This is not a new problem, but it is made
considerably eased my life. However, I have            more acute by the fact that our profession is
visions of file cases throughout the country re-       also changing under us. Technological develop-
lentlessly filling with copies unless this chain-      ments are not only introducing new practices
letter game is firmly controlled. It at least elimi-   in our libraries; they are introducing a new type
nates some of the dangers of secrecy, in keeping       of personnel, skillful in the use of the new tools
with the policy recently stated on open meetings       which have widened our service areas and will
of Board and committees.                               soon insinuate themselves into our internal op-
   Some years ago a contributor to Lancet was          erations. How do we give them an outlet in a
so taken by the beat of a phrase in a colleague's      program geared to the formal lecture or panel
letter that he extended it into a litany:              and to the passive listener? The encounter
180                                                            Bull. Med. Libr. Assoc. 62(2) Apr. 1974
                               MEDICAL LIBRARY ASSOCIATION

groups at this conference will be observed with      Honors Luncheon, held at 12:30 P.M. in the
interest and hope. Surely no program has ever        Grand Ballroom of the conference hotel.
required the formidable effort of organization          George V. Summers, Chairman of the Cer-
that the number of participants indicates.           tification Committee, presented ninety-seven
   This has been an overlong presentation and        Grade I certificates and five Grade II certificates.
perhaps too preoccupied with the machinery of           The Medical Library Association has now is-
Association business such has already been re-       sued the following number of certificates:
ported on the President's page and in the re-              Charter certificates                307
port of the Board of directors.                            Grade I certificates                779
   As I look to the future, I realize that another         Grade II certificates                97
period equal to the length of my professional              Grade III certificates                 9
life as a medical librarian will span the century;         Special certificates                   2
and by that time some of the youngest members                              Total             1,194
of this audience will be on this platform. Our
organization is rather like our seventy-fifth an-                JANET DOE LECTURE
niversary cake. A broad base represents the first       Miss Louise Darling, Librarian, Biomedical
sixty-some years of altruistic, cooperative, and     Library, University of California, Los Angeles,
completely volunteer effort. The next level rep-     delivered the Janet Doe Lecture at 2:00 P.M.
resents the period when the Central Office gath-     Its title was "The View Behind and Ahead: Im-
ered together the strings of management, estab-      plications of Certification."
lished our operative base and insured conti-
nuity of function. The third layer will be what         FIRST BUSINESS SESSION, MAY 29
you make of it.
                                                       The meeting reconvened at 3:45 P.M. in the
                                                     Imperial Ballroom, and was called to order by
       GENERAL SESSION, MAY 29                       President Helen Crawford. Having turned the
                  MORNING                            gavel over to President-Elect Sarah Brown for
                                                     a brief period, President Crawford presented
   Robert G. Cheshier, Director of the Cleve-        the report of the Board of Directors. The re-
land Health Science Library, presided at the         port was accepted as printed.
first general session, entitled "Are Health Sci-
ence Librarians Prepared to Meet the Challenge            REPORT OF THE BOARD OF DIRECTORS
of their Jobs?" Participants were John T.
Growney, M.D., Family Practitioner, Atchison     The Board of Directors held its postconfer-
Hospital, Atchison, Kansas; Ingebord G.       ence meeting in San Diego on June 16, 1972,
                                              and its midwinter meeting in Chicago on De-
Mauksch, Ph.D., Associate Professor, Commu-   cember 8-9. (Because of the long meetings re-
nity Health and Medical Practice, and Family
Nurse Practitioner, University of Missouri-Co-quired, a half-day has been added to each of
lumbia; Wilfred N. Arnold, Ph.D., Professor   the Board meetings scheduled at the Kansas
of Biochemistry and Molecular Biology, Uni-   City meeting). Some of the actions taken were
vesity of Kansas Medical Center, Kansas City; detailed in the President's Page in the Bulletin,
Gerald A. Burton, M.D., Resident in Medicine, and will not be repeated here, but others have
University of Missouri-Kansas City; Mrs. Caro-been placed in the context of the year's deci-
lyn Anne Reid, Science Information Specialist,sions.
Medical Library, University of Missouri-Kansas   The influence of the Ad Hoc Committee on
City; and James B. Tchobanoff, Science Infor- Goals and Structure can be seen in many of the
mation Specialist, Medical Library, Universityactions reported here, but many of the recom-
of Missouri-Kansas City.                      mendations accepted by the Board cannot go
                                              into effect until amendments incorporating the
                                              necessary changes in the Bylaws have been rati-
           HONORS LUNCHEON                    fied by the membership at this conference. Of
   Mrs. Elizabeth Anne Frederick, Chairman of sixty-nine specific recommendations drawn
the Membership Committee, presided at the from the individual reports of the Goals Com-

Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                                              181
                             SEVENTY-SECOND ANNUAL MEETING

mittee, forty-two have been approved and im-         balance. Trading somewhat on this experience,
plemented and an additional seven have been          the Board has authorized funds for additional
accepted in principle or are in process. The         clerical staff and space for the hard-pressed
final section of the Goals Committee report has      Central Office. With the prospect of added per-
been submitted in preliminary form.                  sonnel, the Board also took the long-anticipated
   One of the proposed amendments abolishes          step of transferring to the Central Office re-
the positions of Secretary and Treasurer; it is      sponsibility for management of the annual meet-
to take effect at the end of the present incum-      ing after this year. Receipt of the educational
bents' terms. Two new Board positions will           grant permitted some readjustment in funds for
maintain the present size of the elected Board.      the staff engaged on this project.
A proposed change in the title of the Associa-          The Committee on Committees is embarked
tion's chief administrative officer from Execu-      on a recodification of committee structure, re-
tive Secretary to Executive Director more nearly     defining committee charges and specifying com-
describes the functions of this position. Still      position and terms. Five standing committees
another amendment proposes that a mail vote          are recommended for discontinuance: Advice
on suggested amendments be taken after dis-          on Medical Library Problems, Internships and
cussion at the annual meeting.                       Regional Medical Library problems; and two
   Among the major events of the year was the        Editorial Committees, those on Current Cata-
receipt of the Association's first grant from the    log Proof Sheets and Medical Reference Works.
National Library of Medicine, as of February         In view of the variety of problems referred to
19, 1973. The study now being conducted by           it, the Committee on Bibliographic Projects
the Director of Medical Library Education "to        and Problems, previously slated for abolish-
assess and identify the needs for continuing ed-     ment, will be continued.
ucation for medical librarianship and to de-            The most drastic changes were made in the
sign, implement and evaluate a program which         cumbersome organization of the interlocking
will best be responsible to these needs" should      committees concerned with publication and
put our Continuing Education program on a            editing. A small Publication Committee will
firmer theoretical base.                             continue its advisory function on nonserial pub-
   Guidelines recommended by the MLA/NLM             lications, but a new Committee on MLA Con-
Liaison Committee were accepted for the new          tinuing Publications, including editors and
program announced at last year's meeting for         chairmen of advisory committees for the var-
the exchange of staff members between NLM            ious ongoing publications, is recommended.
and other medical libraries. A particularly fruit-      The Subcommittee on Copyright of the Leg-
ful interchange of information between the           islation Committee has had a busy year. The
MLA/NLM Liaison Committee and the Re-                court hearing on the Williams & Wilkins case
gional Medical Library Directors has resulted        was scheduled for March 7, 1973, but the ver-
from a bilateral arrangement admitting an ob-        dict has not been received. Attention at present
server from each group to the meetings of the        is directed toward the hearings on the revision
other. The Chairman of the Liaison Committee         of the copyright act, expected to be called by
represents it at the Directors' meetings, whereas    the Senate Subcommittee sometime in the
NLM designates the librarian of a Regional           spring of 1973.
Medical Library to attend Liaison Committee             At the request of the Board, the Committee
meetings.                                            on International Cooperation presented a de-
   The change instituted in 1971 from a post-        tailed statement of the goals and responsibilities
Christmas to a pre-Christmas midwinter Board         of the Committee, based on existing financial
meeting continues to pay dividends in permit-        and professional support.
ting adoption of the budget before the start of         The Ad Hoc Committee on Education Grants
the new fiscal year and in giving impetus to         and the original Ad Hoc Committee to Develop
committee work. Although deficit budgeting           a New Certification Code were discharged. A
continues to be a fact of life, careful monitoring   newly constituted Ad Hoc Committee to De-
of expenditures by the Central Office and the        velop a New Certification Code was appointed,
Finance Committee has resulted in a year-end         with a report expected in 1974. Many pro-
182                                                          Bull. Med. Libr. Assoc. 62(2) Apr. 1974
                               MEDICAL LIBRARY ASSOCIATION

posals for change in the structure and func-          from Mrs. Brown, called on Robert Braude for
tions of the committees concerned with educa-         his report as Secretary of the Association. Mr.
tion have been deferred pending receipt of this       Braude had no additions or amendments to the
committee's recommendations.                          printed report, other than to ask for a brief si-
   Our Executive Secretary submitted her resig-       lence in tribute to those members of MLA who
nation as of December 1, 1972, but agreed to          had died since the previous Annual Meeting:
continue until a successor could be selected.              Mrs. Gertrude W. Fox, Active Member
The Board appreciates this additional evidence             Mr. H. A. Izant (World Health Organiza-
of her concern for the Association she has                    tion)
served for over eleven years. An Ad Hoc Search             Dr. Mary Jane Ryan, Active Member
Committee for Executive Secretary is now at                Miss Mary Simmons, Active Member
work.                                                      Dr. Robert Stecher, Associate Member
   The Board officially approved a policy of               Miss Ethel Tabachnik, Active Member
open meetings except when the privacy of in-             Mr. Braude's report was accepted as printed
dividuals or institutions is involved.                and supplemented.
   The applications of two new regional groups
                                                              REPORT OF THE SECRETARY
were approved: the Medical Library Group of
Southern California and the South Central Re-           The Board of Directors has met three times
gional Group (when the required formalities           since the Seventy-First Annual Meeting in Cor-
are completed, as they now have been).                onado, California. The postconference meet-
   When I started my year's tenure in 1972, I         ing was held in Coronado, June 16, 1972; one
somewhat rashly asserted that the best position       midwinter meeting was held in Chicago, De-
in the MLA administration was Past President.         cember 8-9, 1972; and the preconvention meet-
 I have had reason to revise this judgment after      ing was held in Kansas City, Missouri, May
observing the responsibility imposed this year        26-28, 1973.
 on my predecessor, particularly as Chairman of          During the past year, 215 members served
 the Central Office Committee and Board liaison       the Association in some capacity. Ten served
 representative for the Kansas City convention        as members of the Board of Directors, seven as
 committee. The MLA Digest, a compilation of          officers, and 198 as committee members, rep-
 Board actions and reports compiled by her            resentatives, or delegates.
 predecessor, Don Washburn, is the President's                                   ROBERT M. BRAUDE
 Bible.                                                                            Secretary
    This year's considerable accomplishments are         President Crawford requested the report from
 due to the activity of committees and to the         Helen Yast, Treasurer and Chairman of the
 energy, diligence, and good judgment of the          Finance Committee. Miss Yast supplemented
 Board. Board committees drew up the Plan for         her report with the following remarks.
 Affirmative Action; collected information on            "I would like to bring you up-to-date as of
 scholarship support available to members of          the end of April, because we now have a finan-
 minority groups; set up a Table of Organization      cial report for the first four months of the year.
 for the Central Office and drew up a position        By the end of April, we will have received most
 description for the office of Executive Director.    of the dues for the year. We now have
 The Committee on Committees is proceeding            $67,200.76 from Institutional Members-
 enthusiastically with recodification of committee    $4,224 less than had been approved.
 charges and structure. Each Board member has            "We have received $55,912 from Active, As-
 multiple liaison or committee assignments, some      sociate, and Retired Members, $6,088 less than
 of them very demanding. Each Board and staff         had been approved. We have already received
 member has been more than willing to assume          $1,800 in dues from Sustaining Members; that
 any assignment and more than capable of ac-          is a bright spot in the picture. It is not too
 complishing it. I can only say "Thank you."          bright, however, since it is $300 against $10,000.
                                HELEN CRAWFORD           "Please look at the printed report under
                                          President   'Continuations'. You will remember that the
    President Crawford, having received the gavel     subscription rates were raised last year on sev-
Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                                             183
                            SEVENTY-SECOND ANNUAL MEETING

eral of our publications, and we were aware of of $17,891.94. The following factors contrib-
the danger that we might lose subscribers. That uted to our ending the year in the black instead
has not happened. We have already received of the red:
$12,920 for subscriptions to the Current Cata-         1. The position of director of medical library
log Proof Sheets. This provides $320 more than             education was unfilled until midsummer
we had anticipated.                                        and then only part-time until October; a
   "Although this is a deficit budget, we now              considerable savings in salary was thus
expect that we will not have to take from sav-             realized.
ings $6,979-the next-to-the-last figure in that        2. The annual meeting produced an income
schedule. It seems that it will be closer to               of more than $10,000 above the budgeted
$5,972, which is, of course, $1,000 to the good.           figure of $2,000.
   "Fortunately, we had to spend less than ex-         3. Income from continuing education courses
pected on sending out the ballots, so we saved             exceeded the anticipated amount by more
$246. We need anticipate nothing more in 1973.             than $5,300.
Because of the unfilled position, described in the     4. Expenditures for several committees (i.e.,
Committee report, and because of having some               Certification and Goals and Structure)
personnel working on the NLM grant, thus re-               were much less than had been anticipated.
lieving part of the salary pressure on the Asso-       The 1973 budget approved by MLA's Board
ciation, we expect to save about $12,000 on sal- on December 9, 1972, is again a deficit budget.
aries.                                              To meet the excess of $17,807 in expense over
   "As stated in the Report, the Central Office income the Board has approved the transfer of
rent is larger, but we now have more space. All $10,828 from the Publications Fund and $6,979
of you are invited to visit us when you are in from savings.
Chicago; after all, we are paying $3,300 more          Several factors will have a direct bearing on
a year for that space.                              the Association's 1973 finances; some brighten
   "These are the major points I wanted to the present gloomy forecast, while others only
make. I would say that the picture is no worse add to the gloom. Of these, the most significant
than we painted in the printed Report. Perhaps is the National Library of Medicine's grant of
it is even a little better. But I would like to re- approximately $61,000 awarded to MLA for a
iterate the point made in the last paragraph of two-year study of "Continuing Education Needs
the Report-that we simply cannot go on with for Medical Libraries." The direct costs for this
more programs until we have more money. grant for the calendar year 1973 amount to
Those of you who can suggest ways of generat- $29,650; they cover personnel ($22,400), con-
 ing revenue will be heartily welcome."             sultant ($1,750), supplies ($2,500), travel
    Miss Yast's report was accepted as printed ($2,000), and computer time ($1,000). The in-
 and supplemented.                                  direct costs are being negotiated and, when de-
                                                    termined, will be reported to the membership.
       REPORT OF THE FINANCE COMMITTEE              This grant has two effects on MLA's finances:
                   AND TREASURER                        1) Savings will be realized, because certain
    The calendar year 1972 was an eventful one percentages of budgeted salaries and fringe ben-
 for the Medical Library Association; many of ifits will be chargeable to the grant (principal
 the happenings have serious implications for the investigator and secretary, 50 percent each; re-
 Association's financial health. The two docu- search assistant, 100 percent).
 ments appended to this report-the auditor's            2) The need for more office space became
 report, prepared by Peat, Marwick, Mitchell acute. In Suite 2023 at 919 North Michigan
 and Company and MLA's approved 1973 Avenue in Chicago, Central Office occupied
 budget-describe the patient's condition.            1,332 square feet which rented at $6.50 per
    The 1972 budget was a deficit budget in the square foot per month. Late in 1972, the Ex-
 amount of $26,069. Fortunately, actual income ecutive Secretary began to investigate the pos-
 exceeded anticipated income by $14,679.68, and sibility of additional space in the same building.
 budgeted expenses exceeded actual expenses by For a time, it seemed that the best the Associa-
 $17,758.26, resulting in a net income for 1972 tion could do was to rent 550 square feet area
 184                                                         Bull. Med. Libr. Assoc. 62(2) Apr. 1974
                                MEDICAL LIBRARY ASSOCIATION

on another floor at a monthly rental rate of          honoraria be referred to the Board to determine
$7.50 per square foot. A lucky move by one of         future policy.
the building tenants in March opened up 1,886            Part-time secretarial assistance for the Bulle-
square feet of contiguous space on the thirty-        tin editor is imperative; at least $100 a month
second floor, and on April 2 Central Office           must be found for this critical need.
moved to Suite 3208; the present rent is $7.00           Of even more concern to the Finance Com-
per month per square foot.                            mittee than these factors is the growing demand
   To relieve the work pressures in headquarters,     on the part of the membership for more ser-
at its midwinter meeting in Chicago in Decem-         vices, more publications, more educational op-
ber 1972 the Central Office Committee recom-          portunities, more international involvement,
mended and the Board approved the addition            more visibility for MLA on the national health
of a senior secretary at a salary of $9,000 a         scene, more, more, more. What members must
year. Despite efforts to fill this position, it re-   realize is that these desiderata are dependent
mains vacant, because applicants are under-           on yet another "more"-more money. In past
standably reluctant to accept an offer of em-         years, MLA's Finance Committee has served
ployment in view of an imminent change in             as guardian of the Association's assets. The time
Central Office administration.                        has come, however, when guardianship must
   In trying to come closer to a balanced budget      team up with leadership to find ways of in-
in December 1972, the Board eliminated hon-           creasing the Association's income other than by
oraria for instructors of continuing education        raising dues. Only then can we implement the
courses, thus saving $1,800. A few months later,      many worthy projects that flounder, fail, or
the chairman of the Continuing Education Com-         never get off the ground because of inadequate
mittee advised the President that honoraria had       funding. Members' suggestions for methods of
already been promised to several instructors          making money, not spending it, will be en-
for the coming year. Reluctantly the Finance          thusiastically welcomed by the undersigned.
Committee recommended the reinstatement of                                               HELEN YAST
honoraria in 1973, urging that the question of                                           Chairman




Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                                             185
                               SEVENTY-SECOND ANNUAL MEETING




                                         AUDITOR'S REPORT
                                MEDICAL LIBRARY ASSOCIATION, INC.
                                              Exhibit A
                                   GENERAL AND RESERVE FUNDS
                                            Balance Sheet
                          December 31, 1972 with comparative figures for 1971
                                               ASSETS
                                                                             1972              1971

Cash on hand and in bank ...........         .........................   $33,949.66          57,689.63
Accounts receivable ...............     ...........................         3,755.51          3,100.78
Interest receivable .................................                      2,720.40             731.05
                                                                            6,475.91          3,831.83
Book inventory, at cost ............      ...........................       9,786.25         13,144.63
Prepaid expenses .............................................                500.00            188.40
Investments:
  United States Treasury notes, at amortized cost (approximate
    market $115,100.00) ............    ...........................       114,841.25         54,841.25
  United States Treasury bill, at cost (approximate market
    $23,400.00) ................................................          23,924.93          23,744.00
  United States Treasury bonds, at amortized cost (approximate
    market $15,600.00) ...............   ..........................        15,816.00         15,599.00
                                                                          154,582.18         94,184.25
  Mutual funds, at cost (approximate market $85,600.00)                    74,175.69         74,175.69
  Savings accounts .   ...........................................        118,109.04        106,738.22
                                                                          346,866.91        275,098.16
Fixed assets, at cost:
  Office equipment .     ...........................................        9,009.67          7,852.27
  Office furniture .............................................            7,709.74          6,108.65
                                                                           16,719.41         13,960.92
                                                                         414,298.14         363,913.57




186                                                                Bull. Med. Libr. Assoc. 62(2) Apr. 1974
                                                                                   1%



                                  MEDICAL LIBRARY ASSOCIATION




                                    LIABILITIES AND FUND BALANCES

                                                                       1972              1971

Accounts payable-trade creditors............................         2,865.39             390.97
Deferred compensation payable (note 3)......................         5,979.88           3,124.00
Payroll taxes payable.........................................       1,474.21             907.18
Federal and state income taxes payable (note 2)...............         400.00          500.00
Unearned dues and subscriptions............................         99,365.10       81,259.12
                                                                    110,084.58      86,181.27
Fund balances (Exhibit C):
  General Fund..............................................        116,640.75      98,748.81
  Reserve Funds:
    Expansion and Development Fund........................          76,109.13       76,109.13
    Scholarship Fund.........................................        4,329.22        6,153.62
    Janet Doe Lectureship Fund..............................         1,570.52        1,741.22
    Prize Fund...............................................            517.00          317.00
    Cunningham Fellowship Fund............................          38 , 655. 10   42,458.08
    Publications Reserve Fund................................       49,672.43      38,243.52
    Investment in fixed assets.................................     16,719.41      13,960.92
                                                                    187,572.81     178,983.49
                                                                    304,213.56     277,732.30
                                                                  $414,298.14      363,913.57

  See accompanying notes to financial statements.




Bull. Med. Libr.   Assoc.   62(2) Apr. 1974                                                        187
                               SEVENTY-SECOND ANNUAL MEETING




                                               Exhibit B
                                             GENERAL FUND
                                   STATEMENT OF INCOME AND EXPENSES
                                     (AND COMPARISON WITH BUDGET)
                                        Year ended December 31, 1972
                                                                            Budget            Actual

Income:
  Dues:
    Institutional members         ...................................    $67,500.00          67,676.04
    Active and associate members ............................             55,000.00          56,238.66
    Sustaining members ............      ..........................        1,500.00           1,300.00
                                                                          124,000.00        125,214.70
  Bulletini:
     Subscriptions .....................................                   18,000.00         18,804.55
    Advertising ..............................................             10,000.00         11,035.06
      Back issues ............................                              1,000.00          1,717.79
                                                                          29,000.00          31,557.40
  Transfers from Publications Fund ........        ...................    14,098.00
  Vital Notes subscription ......................4.........                4,500.00           5,058.75
  Certification fees ...........................................           1,500.00           1,915.00
  Continuing education courses .........       .....................       8,100.00          13,461.00
  Annual meeting, net of expenses of $28,589.23 .......          ........  2,000.00          15,103.48
  Catalog proof sheets ................    ........................        7,500.00           9,029.38
  Miscellaneous income (Schedule 2) .......         ...................    2,500.00           3,087.68
  Investment income transferred from Expansion and Develop-
      ment Fund .............................................             10,000.00          13,450.29
           Total income .............       ..........................    203,198.00        217,877.68
Expenses (Schedule 3) ........................................           $217,744.00        199,985.74
           Net income ..................................$.......17,891.94

  See accompanying notes to financial statements.




188                                                                Bull. Med. Libr. Assoc. 62(2) Apr. 1974
                                        MEDICAL LIBRARY ASSOCIATION

                                                    Exhibit C
                                           GENERAL AND RESERVE FUNDS
                                     STATEMENT OF CHANGES IN FUND BALANCES
                                           Year ended December 31, 1972
                                                                                       Reserve Funds

                             Total       General
                                            Fud Expansion
                                                                             Janet                Cunning- Inves                Publica-
                                                 and De-          Schipar     De         Prize      ham          fixedten        tions
                                                     velopment    Fund      Lecture-     Fund    Fellowship   sn sed            Reserve
                                                       FudFund                ship
                                                                             Fund
                                                                                                    Fund      assets             Fund

Fund balances Decem-
    ber 31, 1971 . $277,732.30          98,748.81 76,109.13 6,153.62 1,741.22 317.00 42,458.08 13,960.92 38,243.52
Add:
  General Fund net in-
    come (Exhibit B) ... 17,891.94      17,891.94        -          -          _          -             _              _
  Contributions and be-
    quests .........       3,518.65          -           -       2,675.60    443.05 400.00              -       _
  Interests and dividends 15,419.31          - 13,450.29 -                    -           -          1,969.02                     -

  Sales of books          16,125.38          _-                                                         -              -       16,125.38
  Additions to fixed as-
    ses  .2,758.49                           _           _          _          _          _             -           2,758.49      -



                           55,713.77     17,891.94 13,450.29 2,675.60        443.05 400.00           1,969.02       2,758.49 16,125.38
                           333,446.07 116,640.75 89,559.42 8,829.22 2,184.27 717.00 44,427.10 16,719.41 54,368.90
Deduct:
  Prizes awarded               200.00    _       -                  -         -         200.00                  -                 -

  Scholarship awards ...    10,272.00        -           -       4,500.00     -           -      5,772.00              _
  Honorarium awarded.          613.75        _   -                  -        613.75              -              -                 -

  Cost of books sold....     4,696.47        -          -                     _
                                                                              -           _
                                                                                          -                                    4,696.47
  Investment     income
    transferred to Gen-
    eral Fund income ...    13,450.29        -       13,450.29      -          _          _             _              -

                           29,232.51         -       13,450.29   4,500.00    613.75 200.00           5,772.00          -       4,696.47

Fund balances Decem-
    ber 31, 1972 .......$304,213.56 116,640.75 76,109.13 4,329.22 1,570.52 517.00 38,655.10 16,719.41 49,672.43

   See accompanying notes to financial statements.




                                          NOTES TO FINANCIAL STATEMENTS
                                                 December 31, 1972
(1) Accountiing Policies
    The Association charges the cost of fixed asset acquisitions to General Fund expense at the date of
      purchase. Such acquisitions are then capitalized as part of the investment in Fixed Assets Fund
      balance. Accordingly, depreciation expense is not taken on the capitalized assets.
    The accompanying financial statements have been prepared on the accrual basis of accounting. The
      Association follows the practice of deferring all income received in the current year which is
      applicable to the following year.
    The income and expenses from the sales of books and certain other publications including Blake-
      Roos and Rogers Revolving Funds are included in the Publications Reserve Fund created by the
       Board in 1971. The income and expenses of the Bulletin are included in the General Fund. Trans-
       fers from the Publications Reserve Fund to the General Fund can be made by the Board of Direc-
       tors.

Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                                                                               189
                             SEVENTY-SECOND ANNUAL MEETING

(2) Federal Tax Status
    The Association is tax exempt under the Internal Revenue Service Code; however, net advertising
      income is subject to state and federal taxation as unrelated business income. Such income for 1972
      amounted to approximately $2,600.00 and the current year's provision for tax amounted to $468.76.
(3) Deferred Compensationi Agreement
    The Association has a deferred compensation agreement with the executive secretary under which
      an amount in addition to her annual salary plus interest is set aside to be paid to her at a later
      date. The benefits are vested, but not separately funded. The total due to her as of December 31,
      1972 amounted to $5,979.88.


                                               Scheduile     I
                                    GENERAL AND RESERVE FUNDS
                                           INVESTMENTS
                                         December 31, 1972
                                          Principal amount       Cost or carrying   Approximate    dividends earned
                                            or number of               value        market value   duridngs
                                                                                                          thearne
                                               sharesduigteya

United States Government Securities:
  Treasury note, 8%o due February 15,
    1977 .................... $5,000.00                              5,000.00         5,300.00           400.00
  Treasury note, 7Y4% due May 15, 1973.. 30,000.00                 29,841.25         30,100.00         2,325.00
  Treasury note, 5.875%7o due August 15,
    1975 .........                       20,000.00                 20,000.00         19,900.00         1,175.00
  Treasury note, 6l% due February 15,
    1978       . .30,000.00                                        30,000.00         29,900.00         1,384.94
  Treasury note, 5%4¢7 due November
    15, 1974      .......                30,000.00                 30,000.00         29,900.00
  Treasury bill, due May 31, 1973 ...... 25,000.00                 23,924.93         23,400.00
  Treasury bonds, 417% due November
    15, 1973      ....                   16,000.00                  15,816.00        15,600.00           857.00

  Treasury bills and notes bought and
    sold during year    .-..          _ _                                                              1,256.00
                                                                  154,582.18        154,100.00         7,397.94
Mutual funds:
  Boston Fund ..............      ...        854.079               $6,940.53          9,800.00            266.53
  Chemical Fund .............. ...           645.422                3,804.73          7,700.00             77.44
  Massachusetts Investors Trust .            848.408               10,954.76         10,900.00            330.88
  Lehman Corporation ...       ...             3.222               52,475.67         57,200.00            975.70

                                                                   74,175.69         85,600.00         1,650.55
Savings accounts ......................                           118,109.04                           6,370.82
  Total investments December 31, 1972.                           $346,866.91
  Total interest and dividends earned
    during the year ended December 31,
    1972            ........  ...                                                                   $15,419.31




190                                                                   Bull. Med. Libr. Assoc. 62(2) Apr. 1974
                              MEDICAL LIBRARY ASSOCIATION




                                        Schedule 2
                                      GENERAL FUND
                    MISCELLANEOUS INCOME (AND COMPARISON WITH BUDGET)
                                  Year ended December 31, 1972
                                                                 Budget    Actual

Bulletin indexes ..........                  .-                               4.00
Membership directories ........... ....................... 1,000.00         696.00
Exchange ................    ................................1,500.00 1,485.00
Legislation committee                ..103.00
Addressing service .......................................              799.68
                                                            $2,500.00     3,087.68




Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                              191
                              SEVENTY-SECOND ANNUAL MEETING




                                             Schedule 3
                                           GENERAL FUND
                              EXPENSES (AND COMPARISON WITH BUDGET)
                                    Year ended December 31, 1972
                                                                     Budget               Actual

Central office:
  Salaries ...............................................         $74,634.00           58,473.70
  Social security, retirement, and hospitalization.........         11,818.00           11,896.62
  Rent ..................................................            9,030.00            8,934.10
   Equipment and furnishings ...........................             4,000.00            3,895.87
   Supplies, travel, and miscellaneous ....................         22,518.00           21,293.52
Officers-president and president-elect..................               900.00            1,153.93
Exchange lists...........................................           22,500.00           22,618.41
Bulletini costs............................................         40,000.00           36,834.46
Vital Notes-expense .      ..................................        5,000.00            5,574.28
Board travel and miscellaneous .........................               850.00              666.18
Accounting and legal fees................................            2,000.00            2,300.00
Reproduction of annual report...........................             1,000.00            1,424.26
Memberships in other organizations......................               350.00              122.50
Representation at other meetings........................                50.00              411.00
Listing and addressing for others........................                                  589.28
Annual meeting expense.................................                500.00            1,470.15
Proof sheet expense.....................................             6,000.00            7,283.12
General contingency .. ..................................            1,500.00               12.06
Committee expenses:
   Standards .............................................                                  16.25
   Membership ...........................................              400.00              495.83
   Certification ...........................................         1,269.00              355.05
   Program and convention ..............................               150.00              142.44
   Curriculum ................... ...         ...............          900.00            1,025.01
   International cooperation .............................             200.00              134.39
   Interagenicy Council on Library Tools for Nursing..                  50.00
   Continuing education ................................             4,525.00            6,686.76
   Federal liaison ............                                                          2,239.37
   Medical Library problems.............................                50.00                27.23
  Awards ...............................................               200.00               153.72
  Elections committee..................................              2,750.00             1,392.28
  Goals and structure.................................               1,500.00
  Bylaws ................................................              575.00               161.00
  Miscellaneous .........................................            2,525.00             1,734.21
Provision for federal and state income taxes.............                                   468.76
                                                                  $217,744.00           199,985.74




 192                                                            Bull. Med. Libr. Assoc. 62(2) Apr. 1974
                                  MEDICAL LIBRARY ASSOCIATION




                                              Schedule 4
                                     PUBLICATIONS RESERVE FUND
                            SCHEDULE OF INCOME AND COST OF BOOKS SOLD
                                    Year ended December 31, 1972
                                                              Income     Cost of books sold      Net

Annan. Hanzdbook of Medical Library Practice ......         $12,184.73      2,916.10          9,268.63
Blake-Roos. Medical Referenice Works .....      .........     2,455.16        936.32          1,518.84
Blake-Roos. Supplemenit I ..........................          1,030.70        268.72            761.98
Medical Library Careers ..........   ..................         346.79        502.29           (155.50)
Rogers. Selected Papers ............................            108.00         73.04             34.96
                                                            $16,125.38      4,696.47          11,428.91




Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                                                193
                                SEVENTY-SECOND ANNUAL MEETING


                                    MEDICAL LIBRARY ASSOCIATION, INC.
                                         APPROVED BUDGET, 1973
                                                 INCOME

                                                                           Budget 1972      Approved 1973

Institutional Members ..................... ...................             $67,500            $71,500
Active, Associate, Retired ................... .................             55,000             62,000
Sustaining ....................................................                1,500             1,500
Life ....
Total ...............................................                       124,000            135,000
Continuations
  Bulletin
    Subscriptions .    ............................................          18,000             20,000
    Advertising ................................................             10,000             10,000
    Indexes ...................................................
    Back Issues ........         ................................              1,000             1,000

  SUB-TOTAL .      ..............................................            29,000             31,000
  Current Catalog Proof Sheets ...............................                7,500             12,600
  Exchange Lists (extra postage) .........      .....................         1,500              1,500
  Membership Directory 1972 ...... ............................                1,000             1,000
  Vital Notes Subscriptions ..........     .........................           4, 500            9,296
Total ......................................................                 43,500             55,396
Awards
  *Ida and George Eliot Prize Essay Award ...................                    100               l00
  *Janet Doe Lectureship .....................................                   200               350
   Marcia C. Noyes Award            w        a
   Murray Gottlieb Prize .....................................                   100               100
  *Rittenhouse Award ........................................                    100               100
  *Scholarships
      MLA .....................................................                1, 500            1,500
      MLA/NYRG (NYRG = 1,000; MLA = 500) ..............                        1,500             1,500
Total ......................................................                   3, 500            3,650
Miscellaneous
  Addressing Service
  Amicus Curiae Brief ........................................
  Annual Meeting ............................................                  2,000            10,000
  Certification Fees ...........................................               1, 500            1, 500
  Continuing Education Courses ........          ......................        8, 100           11,500
  Interest and Dividends ..        ...................................        10,000            11,000

Total ......................................................                 21, 600            34, 000
  From 1973 Publications Funds .........................                     14,098             10,828
  From Savings                                                               11,971              6,979
GRAND TOTAL         ............................................           $221,694           $245,853
  * Restricted funds.




194                                                                 Bull. Med. Libr. Assoc. 62(2) Apr. 1974
                                MEDICAL LIBRARY ASSOCIATION



                                 MEDICAL LIBRARY ASSOCIATION, INC.
                                      APPROVED BUDGET 1973
                                             EXPENDITURES
                                                                       Budget 1972   Approved 1973

Central Office ................................................        $114,094       $131,233
Continuations
  Anniiual Report ...............................................          1 ,000         1,000
  Bulletini ...........................                                   40,000         42,525
  Current Catalog Proof Sheets ...............................             6,000          7,500
  Exchange Lists .............................................            22,500         23,549
  MLA (information leaflet) ..................................               256            350
  MLA News .................................................               4,500          4,725
  Membership Directory (even years) ..........................             3,150
  Vital Notes .................................................            5,000          6,465
Total .   ........................................................        82,406         86,114
Awards
  **Ida and George Eliot Prize Essay Award ..................                 100           100
  **Janet Doe Lectureship ....................................                500           500
  **Marcia C. Noyes Award ..................................                  150           150
  **Murray Gottlieb Prize ....................................                100           100
  **Rittenhouse Award ...................                                     100           100
  **Scholarships
    MLA ..................................................                 1,500          1,500
    MLA/NYRG (NYRG = 1,000; MLA = 500) ..............                      1,500          1,500
Total ..........................................................           3,950          3,950
Miscellaneous
  Addressing Servcer.
  Annual Meeting (1973 = 500) ...............................                500            500
  Audit ......................................................             2,000          2,500
  Ballot (printing & mailing) .................................            1,250          1,417
  Board
    Travel ..................................................                 550           550
    Miscellaneous ................. ...... ...... .. ..........               300           450
    Memberships (CNLA, IFLA, AAAS, USBE, ASIS, ALA,
      Library privileges) ......................................              350           760
  MLA Representatives .......................................                  50           150
  President's expenses ($450 each president & each vice president.            900         1,800
  Secretary's expenses.
Total ......................................................               5,900          8,127

SUB-GRAND TOTAL ...........             ............................   $206,350       $229,424

  ** Restricted funds.




Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                                              195
                                  SEVENTY-SECOND ANNUAL MEETING




                                               EXPENDITURES-Cont
                                                                               Budget 1972       Approved 1973

SUB-GRAND TOTAL BROUGHT FORWARD ..............                                 $206,350           $229,424
MLA Committees
  Bibliographic Projects.
  Bylaws ......................................................                      575
  Certification (lettering, postage, meeting) ..          .................        1,269                275
  Continuing Education
    Travel ....................................................                    1,500              2,441
    Courses ..................................................                     3,025              6,767
Curriculum (7 trips '72) ..        ....................................              900              1, 226
Education Grants ............................................                        200
Elections ....................................................                     1,500                275
Honors (Noyes, Rittenhouse, Gottlieb, Eliot) .................                       100
Goals and Structure (travel for 1 mtg, '72) ....................                   1,500
Interagency Council ..........................................                        50                150
International Cooperation ....................................                       200                200
Legislation ................         ...................................             500                500
Medical Library Problems ....................................                         50                 50
Medical Library Technicians              .......                                                        381
Membership (membership card & stamped envelopes; drive)....   400                                       480
MLA/NLM .
Nominating ...............      ...................................     50
Petty Items (charged to committees).
Program and Convention .....................................          150    200
Recruitment (APGA booth) ..................................           475     75
Regional Medical Library Programs ...........................         200
Scholarship                   ..75
Selection ....................................................      1,)200 1,200
Surveys and Statistics                 ..634
Total ....................................................                        13,844            14,929
General Contingency ..............            ...........................          1, 500             1, 500
GRAND TOTAL ............                                                       $221,694           $245,853




196                                                                     Bull. Med. Libr. Assoc. 62(2) Apr. 1974
                                                                                   ---. I
                                                                                                --%-/ I-Ir. - .
                                                                                                          .
                                     MEDICAL LIBRARY ASSOCIATION




                                                EXPENDITURES-COnt.
                                                                                Budget 1972     Approved 1973

Central Office
  Salaries .................................................... $86,452 $99,421
  Travel:                                                         7,000
    Schmidt ............................3...................... 3500      3
    Virgo ............................. .......................                                  2,500
Equipment (Xerox, Visi-Record, TWX, Casette Recorder)                               2,000        3,930
  Supplies  .............                                                           1,000        1,000
  Postage, freight, express ....................................                    3,600        4,000
    Rent .................
                  ......................................                                      9,030
    Electricity ..................................................                   250              250
    Books and Periodicals ......................................                     250              750
    Telephone (including intercom) .       ............................            2,000            2,625
    Printing and Paper (bills, placement, releases, etc.)        ..........        1,600            2,500
    Insurance (Multi-peril & Workmen's Comp.)            ................                             265
    Service on Equipment (6 typewriters, Dictaphone, addressing
      equipment, adding machine, postage meter) ...............                       400              450
    Safe Deposit Box ...........................................                       12               12
    Contingency ...........................                                           500            1,000
Total ...................................                                       $114,094         $131,233
                                                 SALARY SCHEDULE

1 Senior Secretary .......................................
                                                         .                                          9,000
1 Executive Secretary .........................................  19,729                            20,814
1 Secretary ...................................................   8,825                             9,310
1 Director of Library Education .15,000                                                            14,193
1 Secretary ....................................................7,000                               7,096
1 Administrative Assistant ....................................  11,605                            12,243
1 Secretary ...................................................6,925                                7,052
  Part-time clerical ............................................4,100                              5,000
1 Part-time Bookkeeper .......................................950                                   1,002
                                                                                  74,134           85,710
Secretarial Service ............................................                      500
                                                                                  74,634           85,710
Annuities, Blue Cross, Major Medical .......               ..................      8,959            9,565
FICA ......................................................                        2,859            4,146
Total ....................................................                       $86,452          $99,421




Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                                                      197
                               SEVENTY-SECOND ANNUAL MEETING

                                      MLA PUBLICATIONS FUND
                                 PRO FORMA STATEMENT OF NET INCOME
                                          December 31, 1973
                                                                  Income        Expense         Net

Books and Pamphlets.
  Annan. Handbook of Medical Library Practice ......              $8,340         $117         $8,223
  Blake-Roos. Medical Reference Works .....       ...........      1,500           32           1,468
  Blake-Roos. Supp. I ..................................             750           28             722
  Brodman. Development of Medical Bibliography        ......        o.p.            -            -

  Directory of Health Science Libraries .................           O.p.            -            -
Medical Library Careers (recruitment leaflet) ...........            210           25             225
Posters .................................................             100           8             92
Rogers. Selected Papers ................................              100           2              98
Total ................................................           $11,000         $212        $10,828


   President Crawford called for the report of          the applicants have to offer. From April 1972
the Executive Secretary, Mrs. Helen Brown               through March 1973, sixty-one positions were
Schmidt. The report was accepted as printed             listed-eighteen fewer than in 1971/72; forty-
and read.                                               seven were reported filled. Two hundred and
                                                        fifteen individuals completed applications so
      REPORT OF THE EXECUTIVE SECRETARY                 they could receive announcements of new posi-
   The outstanding event of the MLA year was            tions; there were 140 for the same period in
the appointment of a Director of Medical Li-            1971/72. Only eleven reported that they found
brary Education. The establishment of this po-          jobs, but sixty-seven stopped asking to receive
sition represents the culmination of Association        the lists so we assume they also found positions.
work and planning over many years and will                 We will allow individuals as well as institu-
allow coordination of the programs of certifi-          tions to post brief resumes and room numbers
cation, continuing education, curriculum, in-           at the Kansas City Meeting so people may ar-
ternships, and medical library technician train-        range interviews.
ing. We have rented additional space to accom-
modate the director, Julie Virgo, and her sec-                             Recruitment
retary, Pam Fertal, and a research grant from              Students continue to ask more searching ques-
the National Library of Medicine is making pos-         tions about the advantages of a career as a
sible a project to identify the needs for contin-       medical librarian and we receive many letters
uing education for medical librarianship, and           about the possibility of changing from another
to design, implement, and evaluate a suitable           occupation. Salaries and job opportunities are
program.                                                the most discussed points. A total of 2,653 re-
                                                        cruitment leaflets were given away (400 at the
                     Placement                          APGA Conference) and 7,600 were sold.
   Although we had many fewer SOS calls                    Two recruitment posters were prepared by
from students just out of school in the last half       Neil Kelley Barnhard and gift copies were sent
of 1972 than in the last six months of 1971, the        to each of the fifty-seven ALA-accredited library
majority of the people listed with the Placement schools.
Service in March 1973 received their MLS ei-        One of the two $1,500 scholarships being of-
ther in 1972 or the winter of 1973. Many giving fered to individuals entering library school ei-
1973 expect to receive the degree this spring, ther this summer or fall has been widely ad-
which means they are already looking for jobs. vertised as available to a member of a minority
There is still a wide gap between the experience group. Dr. Charles W. Sargent compiled a list
required for the jobs offered and the experience of ALA-accredited schools that offer financial
198                                                             Bull. Med. Libr. Assoc. 62(2) A pr. 1974
                                MEDICAL LIBRARY ASSOCIATION

aid for minority groups. In 1972, ALA pro-            1973 to make them self-supporting as are the
duced a list similar to Dr. Sargent's, and will       Bulletin subscriptions.
continue it as a part of the annual publication,
"Financial Assistance for Library Education."                         Exchange Service
   MLA had 168 student members in 1972; so               From April 1972 through March 1973, 846
far in 1973 there are 118. The Association sub-       lists of duplicate materials were mailed to in-
sidizes these memberships at $25 each in an           stitutional members in 12 monthly installments.
effort to acquaint library school students with       A total of 311,048 unbound journals were sent
our field. Clearly, MLA is contributing much          from one library to another; 15,737 bound jour-
more than two scholarships to the potential re-       nals and 6,685 books were distributed. A study
cruitment of medical librarians.                      is being made of the titles that have been re-
                                                      quested in the last ten years and the findings
    Regional Groups of Medical Librarians             will be reported at the Kansas City Meeting. An
   There are thirteen regional groups of medical      insert in the April 10, 1973, Exchange List
librarians and each meets at least once a year.       calls attention to an open meeting of the Com-
The Executive Secretary, as regional group co-        mittee on Exchange at the Annual Meeting,
ordinator, meets with the chairmen during the         during which problems of Exchange users will
Annual Meeting to answer questions and to             be discussed.
discuss Board communications. Meetings of the
groups are announced in the MLA News Cal-                                Membership
endar and descriptions of programs are carried           If the Exchange is the heart of institutional
in the newsletter when they are known far             membership in MLA, memberships are the life
enough in advance to be included. Condensed           blood of the Association. Our gifts and book
annual reports of the groups are given in the         sales give us our luxuries, but memberships give
Proceedings Issue of the Bulletin of the Medical      us our bread and butter. When the ballots were
Library Association. MLA press releases are           addressed on March 6, there were 2,854 mem-
mailed to the chairmen of the groups so they are      bers broken down as follows:
informed of MLA activities. The Executive Sec-
retary attends all regional group meetings ex-          Individual
cept when two groups meet the same weekend.               Active (voting) ................ 1,742
Regional groups contribute generously to the              Associate ......                    69
Janet Doe Lectureship and to the MLA Schol-               Honorary (voting) ......            13
                                                          Student ......... 118
arship Fund.                                                Total .1,942
                    Publishing                          Sustaining .............................  12 .




                                                        Institutional
   The only additions to our publications during          U.S. (voting) .781
the year were the two recruitment posters. Five           Canada (voting) .52
hundred copies of each poster were printed;               Other countries (voting) .          67
 114 were donated to the fifty-seven ALA-accred-            Total ..                             900
ited library schools, and sixty-eight have been         Total Membership ..
sold. Neil Kelley Barnhard was the artist. A re-                                  2,)854
                                                        Total Voting Membership .. 2, 655
printing of the third edition of the Handbook of
Medical Library Practice is being arranged as the        The MLA institutional membership is the
title would otherwise be out-of-print before the      best buy in library memberships with which I
end of 1973. Supplement II to the Blake-Roos          am familiar. For $75 ($50 outside the U.S. and
bibliography will be out this year, but publication   Canada), the member receives twelve 200-page
date and price are not yet known. There were          lists of books and journals that are available to
1,025 subscribers to the Bulletin in 1972, 611        him for the cost of transportation. Titles show
subscribers to Vital Notes On Medical Periodi-        up here that never get onto a dealer's shelves,
cals, and 364 subscribers to Current Catalog          and the very large libraries, which receive much
Proof Sheets. The price of Vital Notes and of         too much material to list all of it, take the time
Current Catalog Proof Sheets was increased in         to pull the cream and offer it on the Exchange.

Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                                             199
                              SEVENTY-SECOND ANNUAL MEETING

The library that needs only an occasional issue        supplement, were displayed at the American
itself to replace a stolen or worn-out copy is in-     Nurses Association convention.
deed helping to subsidize the operation, but              One hundred and thirty-three posters and
medical libraries are noted for their coopera-         10,253 recruitment leaflets were sold or given
tive endeavors and take pleasure in making this        away. Again, we shared the cost of a booth at
contribution to the program. The small library         the American Personnel and Guidance Associa-
saves the price of membership in the value of          tion Conference and at the American Health
the materials it acquires, and it pays an admin-       Congress. Copies of the MLA information leaf-
istration to build its library collection up to meet   let were distributed at the Congress.
our minimum membership requirements. The                  Sustaining members who were with us during
monthly lists cost more than $2 per copy to            the Annual Meeting in Coronado were recog-
print and mail.                                        nized at the Banquet.
                     Publicity                                                Gifts
   Eighteen press releases were sent to the 150           The thirteen sustaining members contributed
names on our publicity list and to the 200 offi-       $100 each to the work of the Association in
cers, committee members, and chairmen of re-           1972. They were Abbott Laboratories, Abra-
gional medical library groups.                         hams Magazine Service, Inc., EBSCO Subscrip-
   Library schools received the two new MLA            tion Services, Eli Lilly & Company, Interconti-
posters, which call attention to medical librar-       nental Medical Book Corporation, Johnson Re-
ianship as a career; all press releases; the name      print Corporation, Kraus Periodicals Company,
of the regional recruitment counselor to con-          Pergamon Press, Inc., W. B. Saunders Com-
tact for speakers and career leaflets; Dr. Sar-        pany, Squibb Institute for Medical Research,
gent's list of schools offering financial aid for      Swets & Zeitlinger, the Upjohn Company, and
minorities; and a letter thanking them for par-        Walter J. Johnson, Inc. Many of these mem-
ticipating in the survey if they answered his          bers advertise in the Bulletin and exhibit at our
questionnaire. Student membership applications         Annual Meeting.
and scholarship announcements were sent to the            The Institute for Scientific Information pre-
deans after the fall quarter started.                  sented $250 to the Scholarship Fund; the Mid-
    The Executive Secretary attended all regional      west Regional Group, the New York Regional
group meetings when dates did not conflict, as         Group, the Philadelphia Regional Group, and
well as the meetings of CNLA, the ALA Ref-             the Pacific Northwest Regional Group made
erence Services Division Bibliographic Commit-         substantial contributions to it (the New York
tee, the ALA Ad Hoc Committee to Develop               group presenting $1,000 for the second year
Standards for Library Associates, the Joint            in a row). The following members sent us
Committee on Library Service in Hospitals, and         checks for the Scholarship Fund with their
the IFLA Planning Committee for the 1974               dues: Edwarda Adams, Paul Amos, Elizabeth
 U.S. meeting.                                         Brav, Estelle Brodman, Vernon Bruette, Joan
    Two new MLA recruitment posters and                Campbell, Marian Chavez, Melecia Cranny,
order blanks were displayed at regional group          Louise Darling, Margaret Farmer, Jacqueline
 meetings and order flyers, containing pictures        Felter, Arlene Freedman, Nina Frohwein, Mil-
 of the posters, were sent to people planning          dred Grandbois, Ruth Hanna, Mark Hodges,
 career days, and inserted in an issue of MLA          Rose Hogan, Ann Kerker, Winifred Kistler,
 News.                                                 Helen Kovacs, Louise Lage, Mildred Langner,
    The Billings Papers and Blake-Roos bibliog-        Miriam Libbey, Cherrie Mudloff, Dorothy
 raphy and Supplement I were displayed at the          Meuller, Wilma Morrow, Ann Mounts, Steph-
 meeting of the American Association of the             anie Normann, Augusta Poliakoff, Jerome
 History of Medicine and at the International           Rauch, Ruth Ellen Reed, Annelie Rosenberg,
 Conference on the History of Medicine in Lon-         Elizabeth Rubendall, Araxi Sarrafian, Alma
 don. The Handbook of Medical Library Prac-            Slagle, Agnes Stansfield, Elizabeth Sutherland,
 tice and the Blake-Roos bibliography, with its         Florence Turner, Lillian Wahrow, Charlotte

 200                                                            Bull. Med. Libr. Assoc. 62(2) Apr. 1974
                              MEDICAL LIBRARY ASSOCIATION

Waldo, Lorrayne Webb, Rosalind Wright, Jean-        tion, structure, and responsibilities of the Cen-
ette Yeazell, and Lucienne Yoshinaga.               tral Office and implementing Board-approved
   Hundreds of members contributed money to         modifications. The Ad Hoc Committee to Re-
the collection taken for scholarships at the        view the Goals and Structure of the Association
Central Office desk during the Annual Meeting       recommended extensive and far-reaching
and wore a trinket of their choice to advertise     changes in the management of the Association.
the Fund all week. As usual, Bertha Hallam          The Board of Directors accepted these recom-
was first in line. Approximately $1,000 is now      mendations and the Committee on Central Of-
being obtained during this week at each con-        fice has engaged in a constant dialogue designed
vention.                                            to achieve the objectives set by the Board.
   Mr. Thomas Foster presented the Rittenhouse         During the week of October 23, the mem-
Award; Mr. and Mrs. Ralph Grimes gave the           bers of the Committee on Central Office began
Murray Gottlieb Prize; and Mr. and Mrs.             a series of telephone and personal conferences
George Eliot contributed the Ida and George         to consider long-range plans for the Central
Eliot Prize Essay Award.                            Office. The need for prompt and decisive action
   Four regional medical library groups contrib-    was apparent when Helen Brown Schmidt, our
uted to the Janet Doe Lectureship Fund: the         hardworking and dedicated Executive Secre-
Medical Library Group of Hawaii, the Mid-           tary, announced her desire to resign after ten
west Regional Group, the Pacific Northwest          years of loyal service to the Association.
Regional Group, and the Upstate New York               After three working sessions, assisted by our
Regional Group.                                     Executive Secretary, the Committee on Cen-
   Miss Janet Doe sent a gift to the Eileen Cun- tral Office made the following recommendations
ningham Scholarship Fund.                           to the Board of Directors: that the Central Of-
                                                    fice of the Association be administered by an
                    The Future                      Executive Director; and that the staff include a
   April 1 will find us in slightly larger quarters Director of Medical Library Education, an Ad-
to accommodate our additional operation. It is ministrative Assistant, and a Director of Publi-
the third time in ten years such a move has cations with the necessary supporting staff. The
been necessary. Since the Central Office was Committee on Central Office further defined
opened in 1961, membership has doubled and the qualifications and responsibilities of the var-
responsibilities have multiplied many times. The ious units of the Central Office. The attached
top priorities now are handling convention ar- table of organization was adopted by the Board
rangements and the routine details of Bulletin of Directors on December 8, 1972. After con-
preparation. The Association was sixty-three ferring with the Treasurer and the Committee
years old when it hired its first Executive Sec- on Finance, it became apparent that it was not
retary; it was seventy-four when it obtained its financially possible at this time to develop all
Director of Medical Library Education. I am
sure it will not be much older before it takes the positions approved
                                                                              and therefore, as indi-
care of these further needs.                        cated, certain staff positions and activities are
                        HELEN BROWN SCHMIDT not currently authorized.
                        Executive Secretary            The Committee on Central Office has devel-
   President Crawford next asked for the re-        oped a new description of the duties, responsi-
ports of the Committee on the Central Office bilites, and authority of the position of Execu-
(Mrs. Bernice Hetzner, Chairman) and the Di- tive Director, as well as a directive regarding
rector of Medical Library Education, Mrs. Julie the mode of operation of the Central Office. In
Virgo. Both reports were accepted as printed.       preparing both statements, the Committee gave
                                                    careful consideration to the recommendations
         REPORT OF THE COMMITTEE ON                  made in the report of the Ad Hoc Committee to
                  CENTRAL OFFICE                     Review the Goals and Structure of the Associa-
   During this year, the Committee on Central tion. These documents will be used by the Ad
 Office has been actively studying the organiza-Hoc Search Committee appointed to recom-
Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                                          201
                             SEVENTY-SECOND ANNUAL MEETING

mend a candidate for Executive Director and             The Committee on Central Office has found
will be made available to Association members        the Central Office staff to be particularly help-
who request them.                                    ful in formulating plans for reorganization. The
   The Committee on Central Office has been          Executive Secretary has, as has been her cus-
in direct communication with the Director of         tom, given the Committee complete cooperation
Medical Library Education, particularly in re-       and invaluable suggestions for improving the
gard to the two applications for project support     contribution of the Central Office to the effec-
from the Extramural Programs of the National         tiveness of the Association's programs.
Library of Medicine. The Committee on Cen-              The Committee also wishes to express ap-
tral Office recommended that necessary addi-         preciation to the Board of Directors for support
tional space be acquired for increased Central       and encouragement.
Office staff as a result of the grant award to the                              BERNICE M. HETZNER
Medical Library Association.                                                    Chairman




202                                                          Bull. Med. Libr. Assoc. 62(2) Apr. 1974
                              MEDICAL LIBRARY ASSOCIATION

                                   Medical Library Association
                                     Table of Organization
                         Adopted by Board of Directors December 8, 1972
                                    | Members



                                                                        *Central Office Committees

                                                                         Finance
                                                                         Goals and Structure
                                                                           (Ad Hoc)
                                                                         MLA/NLM Liaison
                                                                         Past Presidents Council




     **

     AMLAC                                Certification                  Bibliographic Projects
     Bylaws                               Certification,                 Editorial Board
     Exchange                               (Ad Hoc)                       of the Bulletin
     Honors and Awards                    Continuing                     Editorial Committee
     International                          Education                      for the Bulletin
       Cooperation                        Curriculum                     Editorial Committee
     Legislation                          Education Grants                 on Current Catalog
     MLA Groups                             (Ad Hoc)                       Proof Sheets
     Membership                           Internships                    Editorial Committee
     Nominating                           Medical Library                  on the Handbook
     Program and Convention                 Problems                     Editorial Committee
     Recruitment                          Medical Library                  on Medical Reference
     Regional Medical                       Technician                     Works
       Library Programs                        Training                  Editorial Committee,
     Representatives and                                                   Vital Notes
       Delegates                                                         Publication
     Scholarships
     Surveys and Statistics                               Shows positions not
                                                          presently authorized
                                          *,   ** ***      ** Responsibility for
                                                              committees listed

Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                                              203
                            SEVENTY-SECOND ANNUAL MEETING

      REPORT OF THE DIRECTOR OF MEDICAL               As a result of a charge from the Board, the
              LIBRARY EDUCATION                    DMLE has been examining possible means of
                                                   improving the human rights of medical library
    The newly created position of Director of personnel. A bibliography was compiled and or-
Medical Library Education (DMLE) was as- ganizations providing similar programs were
sumed on a half-time basis on June 5, 1972 surveyed. One twelve-hour course in a medical
and on a full-time basis on October 2nd, 1972. center setting was observed personally. A re-
Secretarial assistance has been provided since port describing programs and making recom-
October 1972.                                      mendations has been written and will be dis-
    During this first year, the position and role cussed with the Committee on Continuing Edu-
of the DMLE has emerged as a varied and in- cation in Kansas City.
teresting one. It is difficult in a report to de-     As a member of the Ad Hoc Committee on
scribe the wide range of matters that have been Certification, the DMLE has prepared an an-
handled by this office. The DMLE has acted as notated bibliography of materials relevant to
a communication link between librarians, edu- this Committee. The certification practices of
cators, and administrators. In this way much similar professions were examined. A paper
can be achieved towards broadening the overall based on these readings and on discussions of
view of the potential role of the health sciences certification with educators and representatives
library.                                           from related health professions, has been pre-
   The interrelationships between the office of pared for members of the Certification Com-
the DMLE, the Central Office of which it is a mittee.
a part, the related Committees, the membership,       On-going discussions have been initiated with
and other individuals and organizations have the American Library Association's Committee
been developing gradually and will become in- on Accreditation concerning the feasibility of
creasingly clear as time goes by. The experience joint accreditation visits to library schools.
of the past year has provided valuable insight,       A working collection of materials relevant to
and will contribute to discussions of the role of medical library education is being acquired and
the DMLE vis-a-vis the committees with whom organized.
she works. Papers dealing with this have been         The DMLE participated in and attended the
prepared for each of the five committees con- following conferences and workshops: the ASIS
cerned with education, and it is hoped that these conference, the Health Information Specialists'
papers will serve as springboards for discussion Institute sponsored by the Postgraduate Medi-
between the DMLE and the committees at cal Institute in Boston, the Association of
Kansas City.                                       American Library Schools, the American Hos-
   In addition to responding to specific requests pital Association's "Strategies for Learning"
for information for medical librarians, a large Conference, a workshop on auto-tutorial tech-
number of general inquiries have been handled niques, and a conference on "Management Ed-
that called for lengthy individual responses and ucation: Implications for Libraries and Library
research. Thirty-seven letters in this category Schools."
were researched and mailed, dealing with topics       Two days were spent at the School of Library
as widely varied as a detailed description of the and Information Science at the University of
educational activities and concerns of the Asso- Western Ontario, advising on the development
ciation, employment prospects and advice on of a health information system to be used as a
educational requirements for people changing resource in training library school students.
professions, the advantages of attending accred- Consultations have taken place with a number
ited library schools, career lattice models in of library schools and library associations to
medical librarianship, the ten medical schools give guidance in establishing and improving ex-
in the U.S. with the largest libraries, and advice isting programs.
to hospital administrators and Directors of
Medical Education on how to help their un-                            Internships
qualified library personnel acquire basic library     Twenty-eight requests for information on in-
skills.                                            ternship programs were answered, seven of
204                                                        Bull. Med. Libr. Assoc. 62(2) Apr. 1974
                                MEDICAL LIBRARY ASSOCIATION

which were also referred to the Committee on           actual programs are in existence and each situa-
Internships for further information. Requests          tion addressed to us is unique.
for information and advice on establishing in-
ternships were received from two institutions.                            Certification
   The DMLE has been in close contact with                Requests for information on certification
the National Library of Medicine so that accu-         were received from 130 people in the six-month
rate information on the funding of internship          period from October 1972 to March 1973. Pro-
programs can be obtained and disseminated.             cedures have been developed for expeditious
With cuts in all training money for medical li-        handling of requests for certification by exami-
brary education, the only internship program           nation, which involve both the Committee on
anticipated in 1973/74 will be that of the Na-         Curriculum and the Committee on Certification.
tional Library of Medicine.                               Inquiries concerning certification are often
   A report was prepared for the Committee on          received from persons who desire recognition of
Committees in response to a request from the           some type for their years of experience and for-
Internship Committee that it be dissolved. As a        mal training, in spite of their lack of a Master's
result of this report, the Board has accepted the      degree from an ALA-accredited library school.
recommendation that                                    The DMLE is keeping in touch with the efforts
                                                       of the CE Committee to develop certificates for
    ... the Committee on Internships be dissolved;     the completion of their continuing education
    that its approval function be given to the Com-    courses, in the hope that this will prove a partial
    mittee on Curriculum and its advisory and in-
    formation functions be performed by the Di-        solution to providing some form of recognition
    rector of Medical Library Education; and that      for these librarians.
    there be a possible reconstitution of this com-
    mittee following the development of a new                               Curriculum
    certification code and the resolution of related
    problems.                                              Closely related to the work of the Certifica-
                                                       tion Committee is that of the Curriculum Com-
This recommendation has been referred to the           mittee. Because the two committees are so
By-laws Committee for further action.                  closely allied to each other, the DMLE has been
                                                       used as a channel to expedite matters when in-
           Medical Library Technicians                 quirers are unsure of the most appropriate com-
   General inquiries addressed directly to the         mittee to which to address their inquiries.
DMLE concerning medical library technician                 The DMLE's correspondence on behalf of the
programs and personnel have been handled by            Committee on Curriculum consists primarily
this office. Where it has seemed appropriate, in-      of: (1) the procedure for approval by MLA of
quiries have been referred to the Chairman of          courses in medical librarianship, (2) where and
the Committee on Medical Library Technicians           when MLA-approved courses will be taught;
for further information.                               and (3) the procedure for achieving certification
   A small collection of relevant publications         by examination.
has been acquired, including all publications of           The major project which has been undertaken
the Council on Library Technology (COLT).              has been the preparation of an official retrospec-
   The office of the DMLE handled the mailing          tive list of all MLA-approved courses. Such a
of a letter written by the Committee on Medi-          list has been difficult to compile, because incom-
cal Library Technicians to eighty-seven colleges       plete records are held both by MLA and the
which offer programs in the allied health fields       respective library schools. Much checking and
and library technology. A statement was pre-           rechecking was necessary, and the resulting list
pared in consultation with COLT on employ-             should prove to be of great assistance to the on-
ment opportunities for medical library techni-         going work of the Certification Committee in
cians, in response to a request from a college         determining a person's eligibility for certifica-
considering the establishment of such a pro-           tion.
gram. Correspondence dealing with medical                  In looking forward to the coming year, it is
technician programs and opportunities tends to         anticipated that procedures followed by the
require lengthy individual responses, since no         Curriculum Committee will be further clarified,

Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                                               205
                             SEVENTY-SECOND ANNUAL MEETING

including the development of an appeals pro-      schools and eleven professional library associa-
cedure for schools applying for MLA approval      tions. An example of our ties with allied organ-
of their courses. In addition, discussions will   izations is that with the Continuing Education
continue with ALA's Committee on Accredita-       for Health Manpower Project at Syracuse Uni-
tion to explore the feasibility of cooperative ac-versity.
creditation visits to library schools.               A letter of inquiry requesting on-going infor-
                                                  mation about continuing education activities has
              Continuing Education                been mailed to approximately 500 institutions
    A large proportion of the DMLE's time has and associations. A clearinghouse on continuing
been spent on continuing education activities. education events relevant to libraries and li-
She arranged for and attended the meeting of brarianship has been established, with access to
the Committee on Continuing Education in Oc- this information by date, location, and subject
tober at the Marriott Hotel near O'Hare Air- content of the event.
port in Chicago. Two days were spent with the        A collection of materials, syllabi, and instruc-
Committee discussing, among other things, a tional materials has been brought together by
draft of a training grant application concerned the DMLE. Two days were spent at NLM in-
with continuing education, and procedures for specting and weeding the files that had been
the DMLE to coordinate registrations and pay- collected there but were never organized. The
ments for the continuing education programs materials covered library continuing education
at the annual MLA meetings. A procedure man- activities that had been conducted by Regional
ual has been drawn up covering the details of Medical Libraries and Regional Medical Pro-
the registration operation. Registration activi- grams around the country. The two cartons of
ties will now be conducted by the DMLE's of- materials obtained from the National Library
fice.                                             of Medicine have formed the nucleus of a col-
   As a result of a charge from the Board, the    lection that is growing slowly as the budget per-
DMLE and the Continuing Education Commit- mits.
tee are working together to develop appropriate
                                                                        Grants
continuing education experiences in the area of
human rights. A bibliography has been pre-           Two grant proposals have been prepared and
pared, the experiences of other organizations submitted to NLM. The first has been funded;
surveyed, and a report with recommendations it is a research project to assess and identify the
written for discussion with the Continuing Edu- needs for continuing education for medical li-
cation Committee at Kansas City.                  brarianship and to design, implement, and eval-
   As a preliminary to designing a model for uate a program which will best be responsive to
continuing education for health sciences library these needs. This two-year project will end De-
personnel, an extensive bibliographic literature cember 1974. The amount of the grant is
search has been conducted on professional con- $60,000 plus indirect costs.
tinuing education. Papers reviewing this litera-     The second proposal was for a training grant
ture have been written. A sample survey is in aimed at improving the present one-day contin-
the process of being conducted to determine the uing education programs of the Medical Li-
current validity of the Rees-Kronick-Rothen- brary Association. This grant was not funded
berg data to indicate the present continuing edu- because NLM no longer can give support for
cation needs of health sciences library person- training programs.
nel.                                                 It is hoped that in the coming year still more
   Links have been established with related li- will be accomplished in coordinating and pub-
brary associations and other organizations con- licizing the related educational activities of the
cerned with continuing education. For example, Association. The recommendations of the Ad
the DMLE, representing the Medical Library Hoc Committee on Certification may be ex-
Association, is participating in the Continuing pected to have far-reaching effects on curricu-
Library Education Network of the Association lum, certification, and continuing education. As
of American Library Schools. This network in- new situations occur the role of the DMLE in
cludes participants from more than sixty library the structure of MLA will emerge even more
206                                                         Bull. Med. Libr. Assoc. 62(2) Apr. 1974
                              MEDICAL LIBRARY ASSOCIATION

clearly. I wish to thank everyone who has           brary architecture. An important group of ar-
helped me in this first year.                       ticles dealing with the Regional Medical Library
        JULIE A. VIRGO                              Program and library networks appeared in the
        Director of Medical Library Education       April issue.
   Mr. Harold Bloomquist, who was called on            A special supplement to the April issue, fi-
for his report as Editor of the Bulletin of the     nanced by a grant from the National Library of
Medical Library Association, added only a brief     Medicine, contained "Health Sciences Libraries
statement.                                          in the United States: A Statistical Profile."
   "I would like to announce that, with the Oc-     The series of papers, edited by Susan Crawford,
tober 1973 issue, the Bulletin will be edited by    analyzed the data collected in compiling the
Mr. Robert F. Lewis, Medical Librarian, Uni-        Directory of Health Sciences Libraries in the
versity of California at San Diego."                United States, 1969, data on the universe of
   Mr. Bloomquist's printed report was accepted     health sciences libraries, their resources, staffs,
as supplemented.                                    and expenditures. This important program has
                                                    provided us for the first time with baseline data
           REPORT OF THE     Bulletin               on health sciences libraries.
                                                       The Editors continued to select for publica-
   During 1972, thirty-nine original articles ap-   tion high-quality articles of appeal to the het-
peared in the four regular issues of Volume 60      erogeneous totality of MLA's membership.
of the Bulletin. Of the 629 numbered pages, 618        There was evidence during the year that the
were devoted to text and 11 to the annual index.    Association's officers and board took seriously
The Proceedings of the Seventieth Annual            the Editor's remonstrations concerning the need
Meeting consumed 96 pages. Unnumbered ad-           for paid professional editorial workers on the
vertising pages were 1 12 in number. A sep-         Bulletin; however, no concrete action was taken.
arately paged supplement of 56 pages, contain-         Bulletin issues continued to appear late, be-
ing 8 original articles, appeared with the April    cause of conflicting pressures on the volunteer
issue.
                                                    Editorial Board and the pressing, but regretta-
   Harold B'oomquist continued in his post as       ble, need to insert urgent information, largely
Editor, Virginia Parker as Associate Editor,        editorial, at the page-proof stage of production.
Marjorie Wannarka as News Editor, Ann R.                In December, Harold Bloomquist announced
Lindsay as Proceedings Editor, and M. Doreen        his resignation as Editor, effective with the
E. Fraser as International Editor. The Execu-       July 1973 issue of the Bulletin.
tive Secretary of the Association served as Ad-
                                                                                  HAROLD BLOOMQUIST
vertising Manager. Doris Bolef served as Chair-                                   Editor
man of the Publication Committee, and, there-
fore, a member of the manuscript review team,           Mr. William Beatty was recognized by the
for the January and April issues; Barbara Coe       Chair and remarked, "I think the people here
Johnson assumed that post for the July and Oc-      are generally the ones who are active in the
tober issues. Jo Ann Johnson served as Chair-       Association's affairs and are interested in what
man of the Editorial Committee for the Bulle-       the Association does. I think the final Report of
tin.                                                the Editor of the Bulletin should be received
   William K. Beatty contributed "Journal           with considerable thanks being given to Hal for
Notes" during the year, and many overseas li-       the excellent job he has done under very diffi-
brarians supplied material for "International        cult circumstances."
Notes."                                                 A prolonged standing ovation was given to
   Articles appeared on the following diverse        Mr. Bloomquist.
subjects: bibliotherapy, technical processing,          President Crawford then asked for committee
overseas librarianship, manpower in libraries,       reports.
education for librarians and for library users,
history of medical libraries and medical bibliog-         REPORT OF THE BYLAWS COMMITTEE
raphy, annotated bibliographies on health sub-        The Bylaws Committee of the Medical Li-
jects, new technology in libraries, philosophy      brary Association conducted all its 1973 busi-
of librarianship, library management, and li-       ness by telephone or correspondence.

Bull. Med. Libr. Assoc. 62(2) Apr. 1974                                                            207
                             SEVENTY-SECOND ANNUAL MEETING
    Mr. Salvador Waller represented the Com-         tional elected members shall serve as voting
 mittee at the 1972 annual meeting in San Diego.     members of the Board of Directors. The Di-
 An amendment concerning student membership          rector of Medical Library Education, the Editor
 was accepted, with minor changes, at the Asso-      of the Bulletin of the Medical Library Associa-
 ciation's business meeting.                         tion, and the Executive Secretary [Executive
    The Chairman of the Committee prepared a         Director] shall serve as nonvoting members.
revised version of the MLA Bylaws to be
printed in an early issue of the Bulletin.          Article II. Board of Directors. Section 4. Tenure
    In January 1973 the Committee received from     of directors
the Executive Secretary a letter suggesting those
amendments that the Board, at its November/            The five [seven] elected directors shall serve
December 1972 meeting, decided should be            for terms of three years each, two [three] to be
presented to the membership. These amend-           elected annually, except that every third year
ments were included in the February 1973 MLA        only one shall be elected....
News. Unfortunately, lack of time prevented              Explanation: These amendments include
approval of the amendments by the committee           proposals to abolish the offices of Secretary
members before the Chairman had to send them          and Treasurer, their duties being subsumed
to MLA Headquarters.                                  by the Executive Secretary (to be caled Ex-
   Several suggested changes have been received       ecutive Director if these amendments are
by the Committee with the understanding that          accepted) and a Trustee appointed each year
they will be introduced at the 1973 annual            by the Board of Directors.
meeting.                                                 The Trustee will be a Board member who
                               EMILIE WIGGINS         lives in the Chicago area or a local member
                                Chairman              of the Association who will be expected to
   President Crawford asked for a presentation        serve for several years on annual appoint-
of the amendments proposed by the Bylaws              ments. The Trustee will be the co-signer of
Committee. At the suggestion of the Parliamen-        checks and the second signator for safety
tarian the President constituted the assembly         deposit access. Many of the duties formeriy
a Committee of the Whole in order to expedite         performed by the Secretary and Treasurer
the discussion of the proposed amendments.            have already been taken over by the Ex-
   Mr. Salvador Waller, representing the Bylaws       ecutive Secretary.
Committee in the absence of the Committee
Chairman, chaired the Committee of the Whole.       Article III. Officers. Section 2. Executive officers
   Mr. Waller proposed to discuss the individual
                                                       The executive officers of the Association shall
Bylaws sections and their suggested amend-          be a President, [and] a Vice-President, who
ments in sequence. This proposal was moved
and seconded, and the motion was carried.           shall be President-Elect, [.] a Secretary and a
   The suggested amendments as earlier dis-         Treasurer.
tributed to the membership follow.                     [Proviso: Changes in the status of Secretary
                                                    and Treasurer shall not become effective until
PROPOSED AMENDMENTS TO THE MLA BYLAWS               expiration of the terms of the incumbents.]
   In accordance with Article X, Section 1, of
the Bylaws, formal notification is hereby made Article III. Officers. Section 3. Elections and
                                                term of office
to the MLA membership of the proposal to
amend or rescind the following Bylaws or parts     Any [A] vacancy arising in any of the above
thereof. Deletions from original are boldface offices [in the office of President] after the
and additional information is bracketed.        Annual Meeting shall be filled by an appointee
                                                of the Board of Directors [by the Vice-Presi-
Article II. Board of Directors. Section 2. Mem- dent] until the next general election, at which
bership                                         time there shali be an election for unexpired
   The four [two] executive officers, the im- terms [for the unexpired portion of the term of
mediate past president and five [seven] addi- the President as well as for his own term. A
208                                                        Bull. Med. Libr. Assoc. 62(2) April 1974
                               MEDICAL LIBRARY ASSOCIATION

vacancy arising in the office of Vice-President      least twelve weeks before the Annual Meet-
after the Annual Meeting shall be filled by an       ing....
appointee of the Board of Directors until the
next general election at which time there shall      Article V. Nominations and Elections. Section
be an election for president, as well as for Vice-   3. Elections
President].                                             There shall be an Elections Committee of
                                                     three Active Members consisting of the Vice-
Article III. Officers. Section 6. The Secretary      President, the Executive Secretary [Executive
and Section 7. The Treasurer shall be rescinded.     Director], and one member of the Nominating
The following Section 6. Trustee shall be sub-       Committee selected by the Nominating Com-
stituted.                                            mittee....
                                                           Explanation of amendments to Articles
Article III. Officers. Section 6. Trustee               IV and V: Because of the expanded duties
   A Trustee shall be authorized annually by            of the Executive Secretary, the title is being
the Board of Directors to cosign financial docu-        changed to Executive Director. Other articles
ments with the authorized disbursing officer of         are being changed solely to reflect this situa-
the Association. He shall be bonded in an               tion.
amount to be decided by the Board.
     Explanation: See Explanation under pro-         Article VI. Nonelective Standing Committees.
   posed amendments to Article II.                   Section 1
Article IV. Executive Secretary [Executive Di-       There shall be nonelective standing com-
rector]                                           mittees on Advice on Medical Library Prob-
                                                  lems, Annual Meeting Local Arrangements,
   Section 1. Appointment                         [Bibliographic Projects and Problems,] Bylaws,
                                                  Certification, Continuing Education, Curricu-
   There shall be an Executive Secretary [Ex- lum, Editorial Committees for (1) Bulletin of
ecutive Director] of the Association, appointed the Medical Library Association (2) Current
by the Board of Directors to serve at its Catalog Proof Sheets (3) [2] Handbook of Med-
pleasure.                                         ical Library Practice (4) Medical Reference
   Section 2. Duties                              Works (5) [3] Vital Notes, Exchange, Finance,
                                                  Honors and Awards, International Cooperation,
   The Executive Secretary [Executive Director] Internships, Legislation, [MLA Continuing Pub-
shall be in charge of the headquarters office and lications,] Medical Library Association/National
its personnel; ...                                Library of Medicine Liaison, Medical Library
   Section 3. Bond                                Technician Program, Membership, [Program
                                                  and Convention], Publication, Recruitment,
   The Executive Secretary [Executive Director] Regional Medical Library Programs, Scholar-
shall be bonded in an amount to be decided by ships, and Surveys and Statistics.
the Board.                                           The chairmen of the five editorial committees
                                                  shall be members of the Publication Committee,
Article V. Nominations and Elections. Section but none shall be Chairman.
2. Nominations                                          Explanation: The Committee on Advice
   It shall be the duty of the Nominating Com-       on Medical Library Problems and the Com-
mittee to prepare annually a slate of at least       mittee on Regional Medical Library Pro-
two nominees for each of the following: the          grams can be abolished and their duties sub-
Vice-President, Secretary,   and Treasurer and       sumed by other relevant committees. The
for each director whose term expires. The Nom-       duties of the two editorial committees being
inating Committee shall submit a copy of its         abolished will be subsumed by the new
report and a ballot, including new Nominating        Committee on MLA Continuing Publica-
Committee candidates, to the President and to        tions. There shall be only four members of
the Executive Secretary [Executive Director] at      the Publication Committee.

Bull. Med. Libr. Assoc. 62(2) April 1974                                                           209
                              SEVENTY-SECOND ANNUAL MEETING

Article IX. Meetings. Section 4. Notice of meet-          Section 3.
ings
                                                          The proposed amendments shall be discussed
   . . . The Executive Secretary [Executive Di-        at the Annual Meeting and a ballot on the
rector] shall send notice of each special meet-        amendments shall be mailed to each voting
ing in the same manner....                             member of the Association. The time of begin-
                                                       ning and closing of the ballot and the reporting
Article IX. Meetings. Section 8. Order of busi-        of results shall be fixed by the Board.
ness
                                                         Section 4.
   The order of business at the Annual Meeting
shall be at the discretion of the presiding officer,     A two-thirds affirmative vote of the members
but the business shall include:                        who return their ballots properly filled in shall
   Reading of the Minutes                              be required to amend or rescind any portion of
   Report of the Board of Directors                    the Bylaws.
   Report of the Secretary                                   Explanation: It was thought that not
   Report of the Executive Secretary [Execu-             enough discussion before voting was pro-
      tive Director]                                      vided by having both discussion and balloting
   Report of the Treasurer                                at the same meeting. Nor are the members
   Report of the Standing Committees and                  attending the Annual Business Meeting an
      Delegates                                           adequate representation of the membership
   Announcement of election of Directors and              to justify amending the Bylaws. This amend-
      Officers and Nominating Committee                   ment provides for a mail ballot sent to all
   Amendments to the Bylaws (if notice thereof            members qualified to vote.
      has been given)                                     Article XI is a new article entirely.
   New Business
      Explanation: See explanation of amend-     Article XI. Resolutions
   ment to Article II, Section 2.                   Any voting member of the Association may
   Article X of the Bylaws shall be rescinded    present at the Annual Meeting a substantive
and the following Article X substituted:         resolution to the membership for action, pro-
                                                 vided written copies of the resolution have been
Article X. Amendments                            distributed to each voting member present, at
                                                 or before the meeting.
   Section 1.                                          Explanation: The Article on Resolutions
   These Bylaws may be amended or rescinded         is presented because it is sometimes difficult
                                                    to hear a resolution that is presented orally
by mail ballot after discussion of proposed         only. Moreover, the presentation in writing
amendment at the Annual Meeting as specified
below.                                              gives the voting membership an opportunity
                                                    to think about the value of the resolution
                                                    before voting takes place.
   Section 2.                                       Mr. Waller led a section-by-section discus-
   Proposed amendments may originate with the sion of the proposed amendments. A lengthy
Board of Directors or may be presented in writ- debate centered around the amendment to
ing by voting members of the Association to the Article III, Section 3, dealing with vacancies
Board for its consideration and recommenda- arising in the offices of President and Vice-
tion at least ten weeks before the dates of the President. At length Mr. William Beatty moved
Annual Meeting. Printed or written notice of to send the proposed amendment back to the
proposed amendments and time and place of Bylaws Committee to be rewritten and returned
meeting at which they are to be discussed shall for consideration at the Thursday, May 31
be sent to each voting member of the Association Business Session. Miss Virginia Parker seconded
at least four weeks before the date of the meet- the motion, and it was carried by a voice vote.
ing.                                             Similarly, Article V, Section 2, dealing with
210                                                            Bull. Med. Libr. Assoc. 62(2) April 1974
                               MEDICAL LIBRARY ASSOCIATION
nominations for office was returned to the By-          Section 4.
laws Committee on a motion by Mr. Stanley               A two-thirds affirmative vote of the members
Truelson, seconded by Mr. Beatty. The Com-           who return their ballots properly filled in shall
mittee was instructed to rewrite the amendment       be required to amend or rescind any portion
in time for reconsideration at the Thursday          of the Bylaws.
Business Session.                                       Mr. Truelson's motion was seconded by Mr.
   During the discussion of Article X dealing        Beatty and was carried by a voice vote.
with amendments to the Bylaws Mr. Truelson              The discussion of Bylaws changes was shortly
moved to amend the motion to amend Article           afterward ended, and the Committee of the
X. Mr. Truelson's amendment follows.                 Whole was dissolved.
 AMENDMENTS TO THE MOTION TO AMEND AR-                  President Crawford returned to the Chair
  TICLE X OF THE BYLAWS OF THE MEDICAL               and asked for a vote on all of the amendments
   LIBRARY ASSOCIATION. ADDITIONS TO THE             except for the two returned to the Bylaws
    MOTION ARE IN BRACKETS, AND DELE-                Committee. Mr. Truelson presented a motion
          TIONS FROM THE MOTION                      to that effect, it was seconded by Mr. Mark
               ARE BOLDFACE                          Hodges, and the amendments identified by the
                                                     President were accepted by a show of hands.
Article X. Amendments                                   The first Business Session was adjourned at
   Section 1.                                        5:15 P.M.
   These Bylaws may be amended or rescinded                       GROUP DINNERS
by mail ballot after discussion of [on any prop-
erly] proposed [and considered] amendment [,]                  NURSING LIBRARIES GROUP
at the Annual Meeting as specified below.
                                                        Seventy-four librarians attended the annual
   Section 2.                                        dinner meeting on May 29, 1973. The Chair-
   Proposed amendments may originate with the        person, Mrs. Dorothy S. Overman, presided.
Board of Directors or may be presented in writ-      The Acting Secretary, Frederick W. Pattison,
ing by voting members of the Association to the      read the minutes from the previous meeting and
Board for its consideration and recommendation       they were approved. Mrs. Catherine Morris,
at least ten weeks before the dates of the Annual    Chairperson of the Nominating Committee,
Meeting. Printed or written notice of [those]        presented names for next year's officers, namely
proposed amendments [either recommended by           Chairperson Mrs. June Rayburn, Methodist
the Board or otherwise presented to it by twenty     Hospital Library, Lubbock, Texas; Secretary
voting members at least ten weeks before the         and Chairperson-Elect Mrs. Jacqueline L. Pic-
dates of the Annual Meeting shall be sent, along     ciano, American Journal of Nursing Co., New
with the] and time and place of meeting at which     York; and candidate for the M.L.A. Nominat-
they are to be discussed [,] shall be sent to each   ing Committee Mrs. Jean Frohlich, Sinai Hos-
voting member of the Association at least four       pital Libraries, Baltimore, Maryland.
weeks before the date of the meeting.                   Ms. Margaret L. Brooks, Special Assistant
                                                     to the Deputy Director, National Medical
   Section 3.                                        Audiovisual Center, presented an outstanding
   The proposed amendments [Opportunity]             paper on AV material for the Library.
shall be [given] discussed at the Annual Meeting
                                                              HISTORY OF MEDICINE GROUP
and a ballot on the amendments [for debating
and amending any properly proposed amend-              The 1973 annual dinner meeting of the MLA.
ment to any part of these bylaws. The proposed       History of Medicine Group was held Tuesday,
amendment, as amended at the Annual Meet-            May 29, in room Towers 22 of the Hotel
ing,] shall be mailed to each voting member of       Muehlebach, Kansas City, Missouri,      at 7:00
the Association. The time of beginning and           P.M. Seventy-nine persons were in attendance.
closing of the ballot and the reporting of re-          Ruth J. Mann, Chairman 1973/74, presided.
sults shall be fixed by the Board.                   Charles G. Roland, M.D., Chairman, Depart-
Bull. Med. Libr. Assoc. 62(2) April 1974                                                          211
                           SEVENTY-SECOND ANNUAL MEETING

ment of Biomedical Communications, Mayo research libraries. The program of the current
Foundation, Rochester, Minnesota, delivered an meeting of the Research Libraries Group in
address entitled: "The Difficult Career of an Kansas City was an experiment in open discus-
Early Medical Columnist."                         sion, without the benefit of a panel of experts.
   The group passed a resolution supporting the Each member was offered a chance to speak
projected directory of history of health sciences out publicly and either to ask for suggestions
libraries. Mrs. Nancy Zinn is Chairman of the or to contribute solutions.
Committee for the Directory and Mrs. Lisabeth        The Chairman then presented for discussion
Holloway, Editor. Mrs. Nancy Zinn was elected such practical questions as the following: How
the Group's candidate for the MLA Nominat- do you publicize your new books before catalog-
ing Committee.                                    ing? Do you circulate books before they are
                                                  cataloged and classified? Do you have a current
     The meeting was adjourned at 9:00 P.M.       information service directed to selected top
            RESEARCH LIBRARIES GROUP              personnel? Do you control photocopying from
   The Research Libraries Group held its eighth library materials? Are you overwhelmed by it?
annual meeting in the Terrace Grill of the Hotel What is your best unusual source for inter-
Muehlebach on Tuesday evening, May 29, 1973, library loans? Do you provide laboratories with
from 7 to 10 P.M. The Chairman, Miss Dagmar their own copies of books and journals? How
Michalova, Librarian of the New York State do you convince researchers to return books to
Department of Health, Albany, presided. For the library? Do you circulate all journals, or do
the first time, members were invited to join you restrict some? How and why? What printed
their friends at tables designated for various forms have you created to save the time of
types of libraries; e.g., university, hospital, readers or librarians? Is your bulletin board
public health, veterinary, and cancer research. popular? Have you tried cartoons? Do you have
Approximately 80 people attended.                 suggestions for cutting down thefts? How do you
   During a brief business session, the Chairman select new and discontinue old journals to
introduced the Steering Committee and an- satisfy the most borrowers? How do you bind
nounced that Miss Isabel McDonald, Librarian, and gild "split" journals (e.g., Nature)? Any new
Oregon Primate Research Center, Portland, had ideas on encouraging the use of the library,
been appointed as the new member of the Com- speeding up personal services, improving li-
mittee. Thanks were expressed to Mr. Harold brarian-researcher communication?
Oatfield, who had been designated the Research       The meeting moved quickly as many mem-
Libraries Group's    candidate for the 1973/74 bers enthusiastically responded and contributed
MLA Nominating Committee; he was elected in ideas from their experience; others raised more
spring of 1973 and is currently serving on that questions of their own. Those who did not
Committee. In accordance with the procedure speak up were encouraged to solve their prob-
adopted at the 1970 meeting, the Chairman lems by thinking creatively. The group ran out
asked Miss Anna Dougherty, fifth Chairman, of time but not out of topics.
to be the Group's next candidate for the 1974/       The meeting was adjourned on time as prom-
75 Nominating Committee (1975/76 slate); ised, but private discussions continued into
Miss Dougherty consented. The Chairman the night.
briefly explained how the Steering Committee         The 1973/74 Steering Committee for the Re-
operates and indicated that anyone interested search Libraries Group will comprise:
in working on the Committee was most wel-            Miss Marie Harvin (M.D. Anderson Hos-
come to apply.                                          pital Library), Chairman
   The Chairman reviewed the origin of the           Miss Isabel McDonald (Oregon Regional
Research Group in Boston in 1966 and the                Primate Research Center), Vice-Chairman
reasons for its existence-basically, because the     Miss Dagmar Michalova (New York State
founding members felt they did not fit into the         Department of Health), outgoing Chair-
existing type of library groups of the Associa-         man
tion. One of the original intents had been to        Mr. Jack D. Key (Mayo Clinic Library),
 gather for discussion of interests peculiar to         past Chairman

212                                                       Bull. Med. Libr. Assoc. 62(2) April 1974
                               MEDICAL LIBRARY ASSOCIATION

           DENTAL LIBRARIES GROUP                   after-dinner speaker was Mr. Lawrence C.
   Thirty-four guests attended the annual Den-      Moore, Chief Librarian, Professional Library,
tal Libraries Group dinner meeting, held May        St. Elizabeths Hospital, Washington, D.C. Mr.
29, 1973, in Room 363 of the Hotel Muehlebach.      Moore spoke on "The Report of the Ad Hoc
Dr. Hamilton B. G. Robinson, Dean, School           Committee for the Study of Psychiatric Ter-
of Dentistry, University of Missouri-Kansas         minology."
City spoke on "Trends and Crisis in Dental             The Medical Libraries Relevance Group met
Education." He described changes in dental          at 9:00 P.M., May 29, in Room 471. Dr. Jerome
curricula responding to scientific developments     A. Grunt, Professor of Pediatrics, University
and the demands of society. Frank Mason, Li-        of Missouri-Kansas City, Kansas City, Missouri,
brarian, School of Dentistry, University of         spoke on "Medical Diseases That We Can
Southern California, reported on the meeting        Prevent and Treat: Why Don't We?"
of the Section on Learning Resources, American
Association of Dental Schools, held in Wash-            COMMITIEE MEETINGS, MAY 29
ington, D.C., April 10, 1973. It was felt that         Meetings on May 29 were held by the fol-
librarians should play a larger role in program     lowing: Publication Committee, Committee on
participation of this section. Minnie Orfanos,      Certification, Committee on Continuing Edu-
Librarian, Northwestern University School of        cation, and the Honors and Awards Committee.
Dentistry, presented the report of the Group's
Historical Displays Census Committee for               CONCURRENT SESSIONS, MAY 30
Robert N. Donnell, Associate Director, William        Three Concurrent Sessions were held on
Jasper Kerr Library at Oregon State Univer-         Wednesday morning: Contributed Papers I,
sity, Acting Chairman, and Rosalind P. Wright,      9:30 A.M.-10:30 A.M.; Contributed Papers II,
Librarian, Fairleigh Dickinson University           11:15 A.M.-12:30 P.M.; and "Encounters,"
School of Dentistry, member. The 1973 registry      9:30 A.M.-12:30 P.M.
of dental exhibits and historical displays, com-
piled by the Committee, reveals that only a few                       ENCOUNTERS
dental school libraries have such exhibits and        A guide to the twenty-nine encounter groups
that there has been no practice of lending ex-      was distributed to participants at the door of the
hibits to other libraries. A recommendation was
made to send the Committee's report to the          Imperial Ballroom in which the encounters
                                                    took place.
Bulletin of the History of Dentistry as well as
to the History of Medicine Group of the Med-                              GUIDE
ical Library Association. In a discussion of the
availability of audiovisual programs and ma-           These informal, unstructured, mobile groups
terials in dentistry, the National Medical Audio-   are related to committees of the Medical Li-
visual Center, Pacific Southwest Regional Med-      brary Association and to topics of interest to
ical Library, University of Southern California,    medical librarians. This encounter format pro-
and University of Missouri-Kansas City were         vides you an opportunity to share with others
suggested as sources of information. Officers       your opinions and ideas on several subjects.
elected for 1973/74 are Chairman, Lorrayne          Major trends of discussion will be noted, re-
Webb, Librarian, University of Texas Dental         ported, and available as input for future con-
Branch at Houston, and Secretary, Frank Ma-         sideration. Moderators' names are indicated.
son, Librarian, School of Dentistry, University     Each group is identified and located by its num-
of Southern California. Bessie Stein, Medical-      ber.
Dental Library, Medical College of Wisconsin,         1. Certification
was elected as candidate for the MLA Nominat-               Leonard M. Eddy
ing Committee.                                              Dean A. Schmidt
                                                     2. Recruitment and minority recruitment
                OTHER GROUPS                                Laura K. Osborn
  The Mental Health Libraries Group met at                  Stella S. Gomes
7:00 P.M., May 29, in the Music Room. The            3. Continuing education

Bull. Med. Libr. Assoc. 62(2) April 1974                                                          213
                            SEVENTY-SECOND ANNUAL MEETING

         Lois Ann Colaianni                       20. Role of unions in libraries
         Fred W. Roper                                   Jerome R. Rauch
 4.   Curriculum                                         Mary Lawler
         Mary Louise Gladish                      21. Academic Status
         Thomas H. Rees, Jr.                             Fred Todd
 5.   Internships                                        T. Mark Hodges
         Ronald M. Watterson                      22. MEDLINE
         James F. Williams                               Dorice Des Chene
 6.   Technician training                                Nancy G. Blase
         Phyllis S. Mirsky                        23. National Biomedical Communications Net-
         James Ekendahl                                    work
 7.   Exchange                                           Davis B. McCarn
         Minnie Orfanos                                  Rose Marie Woodsmall
         Helen B. Schmidt                         24. SUNY Biomedical Communications Net-
 8.   Board of Directors of MLA                            work
         Sam W. Hitt                                    Ronald P. Quake
         Robert M. Braude                               Janet Egeland
 9.   Ad Hoc Committee to Review Goals and        25. Resource Grants
            Structure of the MLA                        Arthur J. Broering
         Irwin H. Pizer                           26. Veterans Administration Libraries
         Miriam H. Libbey                               Ruth E. Gilbert
10.   Program and Convention Committee                  Geneva Smith
        T. Mark Hodges                            27. Veterinary Medical Libraries
         Patricia Bentley                               Guy Coffee
11.   Role of workshops                                 Sue Taylor
        Anne Cramer                               28. Dental Libraries
        Dorothy S. Overman                              Harriet Steuernagel
12.   Role of MLA Regional Groups                       Frank Mason
        Joanne L. Crispen                         29. Copyright
        John Ische                                      Bernice M. Hetzner
13.   Union Lists and Union Catalogs                     Francis O'Leary
        Doris Bolef
                                                                CONTRIBUTED PAPERS
        Spencer S. Marsh
14.   Library School Students and Recent Gradu-     Series I of Contributed Papers was chaired
          ates                                    by Dr. Charles Sargent, Library Director and
      Julie Virgo                                 Professor of Health Communications, Texas
      Pauline Angione                             Tech University, School of Medicine, Lubbock.
15. Regional Medical Libraries                    Authors and titles of papers presented were:
      Elizabeth Petgen                            "Current Status of General Biomedical Book
      Donald Hendricks                            Reviewing," by Ching-chih Chen, Assistant Pro-
16. Librarian Participation in Teaching Teams     fessor, School of Library Science, Simmons
      Gertrude Lamb                               College, Boston; "Topic Selection and Profiling
      Russell Murphy                              Techniques ... In ISI's ASCATOPICS Sys-
17. Role of the Librarian in the Future           tem," by Melvin Weinstock, Senior Information
      Gerald J. Oppenheimer                       Scientist, and Richard L. Sweet, Senior Informa-
      Jess A. Martin                              tion Scientist, Institute for Scientific Informa-
18. Uses of multimedia                            tion, Philadelphia; "Microform Use in a Med-
      Dorothy A. Spencer                          ical Library Environment," by Victor A. Basile,
      Peggy Brooks                                Assistant Librarian, Technical Services, and
19. Orientation methods                           Sushila Kapadia, College of Medicine and Den-
      Nannette M. Pope                            tistry of New Jersey at Newark; "Drug Liter-
      Mary Jane Laatz                             ature Retrieval: a Discussion of the Adequacy

214                                                      Bull. Med. Libr. Assoc. 62(2) April 1974
                              MEDICAL LIBRARY ASSOCIATION

of the MEDLARS System" by John C. Allen,           officers for the meeting of the Group to be held
Librarian, National Center for the Study of Col-   in San Antonio in June 1974:
lective Bargaining, Baruch College, New York;         For Chairman-Mrs. Alberta Renick
"The SUNY Biomedical Communication Net-                                 Alcon Laboratories, Inc.
work: Five Years of Progress and Plans for the                          P. 0. Box 1959
Future," by Janet Egeland, Research Associate,                          Fort Worth, Texas 76101
State University of New York, Albany.                 For Secretary-Mrs. Edna Pray
    Contributed Papers, Series II, was chaired                         University of Kentucky
by Mrs. Priscilla Mayden, Director, Spencer C.                         College of Pharmacy
Eccles Medical Sciences Library, University of                         Lexington, Kentucky 40506
Utah, Salt Lake City. Authors and titles of the       The report of the Nominating Committee was
papers presented were: "Auto- .utorial Mini-       accepted.
courses for the Continuing Education of Health        Marjorie Wannarka, Creighton University
Science Library Personnel in the Midwest           Health Sciences Library, was chosen to be the
Region," by Chester J. Pletzke, Assistant Li-      Group's candidate for the Medical Library As-
brarian for Regional Medical Library Services,     sociation's Nominating Committee.
Midwest Regional Medical Library, Chicago;            Mrs. Julita Awkard, Florida A & M Univer-
"Report on the Health Sciences Librarianship       sity School of Pharmacy, announced that a
Training Program, University of Missouri-Co-       meeting of the Librarians' Section of the Ameri-
lumbia," by Virginia L. Algermissen, Assistant     can Association of Colleges of Pharmacy, Con-
Professor, School of Library and Informational     ference of Teachers, will be held at the Univer-
Science, University of Missouri-Columbia; "Li-     sity of Georgia Continuing Education Center,
brary Orientation and the Foreign Student,"        Athens, Georgia, from July 10 to 13. A visit to
by Robert E. Lawrence, Public Health Library,      the National Medical Audiovisual Center in
University of Michigan, Ann Arbor; "Sensi-         Atlanta is scheduled as part of the conference.
tivity Training-A Possible Application for Li-        Suggestions to assist the new officers in plan-
brarianship," by Pamela Tibbetts, Reference        ning for the 1974 meeting were considered. The
Loan Librarian, Midwest Regional Medical Li-       Group discussed the possibility of changing the
brary, Chicago; "Library Use of Public Health      format of the Pharmacy Group's annual meet-
 Materials: Description and Analysis," by Joan     ing so that those attending would have a better
Ash, Senior Reference Librarian, Yale Medical      opportunity to exchange ideas. Among the for-
Library, New Haven; "The New Role of the           mats suggested were a workshop, a social event,
 Hospital Health Sciences Library in Comprehen-    and a cocktail hour. A recommendation was
 sive Community Health Care," by Selma Kan-        made that the subject of cooperation between
 nel, Medical Library, Olive View Medical Cen-     pharmaceutical industry and pharmacy schools
 ter, Olive View, and Gilliam Olechno-Hu-          be included on the program.
 szcza, Women's Hospital Medical Library, Los         The Secretary was requested to send a list of
 Angeles County-University of Southern Cali-       all those attending to each person present at
 fornia Medical Center, Los Angeles.               the luncheon.

           GROUP LUNCHEONS                            The meeting was adjourned at 2:30 P.M.
                                                              HOSPITAL LIBRARIES GROUP
               PHARMACY GROUP
                                                     The Hospital Libraries Group Luncheon, at-
  The meeting was called to order at 1: 30 P.M.,   tended by about 250 people, met at 12:30 P.M.
May 30, at the Muehlebach Hotel in Kansas          in the Trianon Room of the Hotel Muehlebach
City by Marna Jo Young, Librarian of the           on Wednesday, May 30, 1973.
Science Library at the University of Kansas,          Miss Sara Hill of St. Luke's Hospital, Kansas
Lawrence.                                          City, Missouri, began the business meeting by
   Ms. Edwina Walls of the University of Ar-       asking for nominations for the chairperson dur-
kansas, who served as Chairman of the Nominat-     ing the 1974 MLA convention in San Antonio.
ing Committee, presented the following slate of    Marge McFarland from Santa Rosa Hospital in
Bull. Med. Libr. Assoc. 62(2) April 1974                                                         215
                             SEVENTY-SECOND ANNUAL MEETING

San Antonio was suggested, but because she was       Medical Library Technician Training, Member-
not present at the luncheon, she will be con-        ship Committee, Past Presidents' Council, Com-
tacted later.                                        mittee on Recruitment, Committee on Regional
   The next order of business was electing a         Medical Library Programs, Committee on Sur-
representative for the nominating committee.         veys and Statistics, and the Subcommittee on
Those suggested were: Elizabeth T. Hinkle,           the Gottlieb Essay.
R. W. Bliss Army Hospital; Barbara Coe John-
son, Harper Hospital, who declined the nomina-              GENERAL SESSION, MAY 31
tion but urged that there should be several people      At 9:00 A.M. a general session was convened
nominated due to the number of hospital librar-      to hear a discussion of "The Philosophical and
ians in MLA; Phyllis Bennett, Baptist Hospital;      Practical Aspects of the Core Health Sciences
Mary Ann Hoffman, St. Elizabeth Medical Cen-         Library." Mr. Harold Bloomquist, Librarian,
ter; and Margaret Alverson, VA Hospital (Min-        The Francis A. Countway Library of Medicine,
neapolis). The nominations were then closed.         Boston, presided. Participants were: Mrs. June
   After some discussion it was decided that the     Leith Huntley, Head, Health Sciences Resource
ballots be sent out with a little information        Centre, National Science Library, Ottawa; T. D.
about each of the nominees instead of voting on      V. Swinscow, M.Sc., M.B., B.S., Deputy Editor,
them immediately.                                    British Medical Journal, London; and Dr. Nor-
   Sara Hill mentioned that a resolution has         man S. Stearns, Professor of Medicine and
been drafted to ask the MLA Board of Directors       Chief, Tufts University Medical Service, The
to form an ad hoc committee to change the            Boston City Hospital, Boston.
standards for hospital libraries. Twenty signa-         At 11:15 A.M. the general session was con-
tures are required but because time was short        tinued with a program sponsored by the MLA/
those interested were urged to read it later.        NLM Liaison Committee. The subject of the
   Dr. Loren F. Taylor, M.D., J.D., then spoke       program was "Resource Maintenance and De-
on "Why the Sea Is Boiling Hot and Whether           velopment at the National Library of Medi-
Pigs Have Wings."                                    cine." Mr. Sam Hitt, Chairman of the MLA/
   The meeting was adjourned at 2:30 P.M.            NLM Liaison Committee and Executive Direc-
                 OTHER GROUPS
                                                     tor, Houston Academy of Medicine-Texas Med-
                                                     ical Center Library, Houston, presided.
   The Medical School Libraries Group met in            The titles of papers presented and the names
the Terrace Grill at 12:30 P.M. on May 30. Mr.       of participants were: "Impact of the Regional
Jerome S. Rauch, Chief Medical Librarian,            Medical Library Program on the National Li-
University of Pennsylvania, Philadelphia, spoke      brary of Medicine," by Joseph Leiter, Ph.D.,
to the Group following lunch. His talk was en-       Associate Director for Library Operations, Na-
titled "A Political Consciousness Lacking in         tional Library of Medicine, Bethesda; "Consoli-
Most of Our Elders."                                 dation of Technical Services at NLM," by Miss
   The Medical Societies Libraries Group met         Elizabeth J. Sawyers, Assistant to the Associate
in Room 362 at 12:30 P.M. on May 30.                 Director for Library Operations, National Li-
                                                     brary of Medicine, Bethesda; and "Resources
    COMMITTEE MEETINGS, MAY 30                       Support for Document Delivery at NLM," by
   On the afternoon of May 30 the following          Mr. Albert M. Berkowitz, Chief, Reference
committees met: Committee on Curriculum              Services Division, National Library of Medi-
(Executive Session), Ad Hoc Committee to Re-         cine, Bethesda.
view the Goals and Structure of MLA, Ad                 At 12:30 P.M. on May 31 there was a lunch-
Hoc Committee to Develop a New Certification         eon meeting of the Board of Directors and
Code, Committee on Bibliographical Projects           chairmen of committees.
and Problems, Committee on Committees of
the Board of Directors, Committee on the Cen-         SECOND BUSINESS SESSION, MAY 31
tral Office, Subcommittee on the Rittenhouse            President Crawford called the second Busi-
Award, Exchange Committee, Committee on              ness Session to order at 2:00 P.M. She an-

216                                                          Bull. Med. Libr. Assoc. 62(2) April 1974
                                MEDICAL LIBRARY ASSOCIATION

 nounced that there had been 893 registrants at       of transportation costs and no bill should be
 the meeting. Because of the absence of a quo-        rendered.
rum, the session was temporarily suspended.
Within a few minutes, a quorum was present,                  Postage Refunds: To Refund or
 and the meeting was resumed.                                        not to Refund?
   The Parliamentarian, Dr. Charles Sargent,
speaking for the Bylaws Committee, reported             An open meeting of the MLA Exchange
that the Committee had decided that further          Committee at the Kansas City Conference can
                                                     be used to give member libraries an opportu-
Committee work was required on Article III,          nity to explain their views and their problems
Section 3, dealing with vacancies in the offices
                                                     on this subject-a subject which is repeated
of the President and Vice-President. The Bylaws
                                                     year after year. Come and hear the other side
Committee was not yet ready with a revision          and try to understand the "why" of postage re-
and asked for more time to complete its work.
                                                     fund and how it can be handled.
This request was granted by the assembly.               A large health center library submitted the
   The Parliamentarian reported further that         following draft of a policy on reimbursement
the Bylaws Committee had revised Article V,          which they plan to follow, once it is approved
Section 2, to read: It shall be the duty of the      by all concerned:
Nominating Committee to prepare annually a
slate of at least two nominees for the Vice-Presi-         [Blank] Medical Center Library participates
dent and for each director whose term expires,          in the MLA Exchange and subscribes fully to
as well as for any vacant unexpired term of             the terms set forth in the Exchange Manual
President or director. (New wording in italics).        (June, 1968). It also acknowledges the dual
No further revisions in the Section were re-           parentage of the Exchange mentioned on page
                                                       one of the Exchange Manual: Self Interest and
quired. The recommended new wording in Ar-             Altruism.
ticle V, Section 2, was approved by a voice vote.          Altruistically, [Blank] neither requires nor ex-
   At this point the President asked to waive the      pects reimbursement for postal or other ship-
reading of the minutes of the previous annual          ping charges on material sent from [Blank]
meeting inasmuch as the proceedings of that            through MLA Exchange. This altruism is moti-
                                                       vated by self-interest; we hope the donors will
meeting had been published in the Bulletin. It         reciprocate and do likewise! However, [Blank]
was moved and seconded that the minutes be             recognizes that not all libraries are willing or
approved as printed. The motion was put to a           able to adopt such a policy. [Blank], therefore,
vote and was carried.                                  will proceed as follows. On and after the effec-
                                                       tive date of this policy [Blank] will refund
   President Crawford then asked for further           shipping costs only if specifically requested to
committee reports.                                     do so by the donating library at the time the
                                                       shipment is made. Refunds, when requested by
    REPORT OF THE EXCHANGE COMMITTEE                   domestic libraries, will be in the form of postage
                                                       stamps, except for unusually high amounts (when
   The all-day meeting of the MLA Exchange             a check will be sent). Foreign (including Cana-
Committee was held on Monday, November 27,             dian) libraries, unless they are prepared to waive
1972. Problems, questions, discussions, and de-        charges or to accept U.S. postage stamps as re-
cisions centered around the following topics.          imbursement, are asked not to send material to
   1. At the Board Meeting on Sunday, June 11,         [Blank] through MLA Exchange. The expense
                                                       of issuing or obtaining a check or money order
1972, permission was granted to discontinue re-        is so great that it is cheaper for [Blank] to buy
quiring submission of a list of duplicates from        the desired item or have a dealer secure it for
institutional members at least once every two          us. Foreign libraries that do send material and
years. It was recognized that we are having to         which expect reimbursement, are asked to signify
                                                       their willingness to accept U.S. postage stamps
limit the material that may be sent to the Ex-         (which, presumably, may then be used to reim-
change for listing at any one time and that some       burse donor libraries in the United States which
members have no need to make use of the ser-           require reimbursement).
vice.
   2. Postage for items received from MLA Ex-          It was suggested that those wishing to forego
change lists is to be reimbursed upon receipt of     reimbursement should so indicate this at the
the materials. The cancelled stamps are evidence     time they request MLA Exchange materials.

Bull. Med. Libr. Assoc. 62(2) April 1974                                                              217
                              SEVENTY-SECOND ANNUAL MEETING
Then the shipping library can make the deci-           REPORT OF THE MLA/ NLM LIAISON COMMITrEE
sion to send or not send the material.                   The Committee met on December 7, 1972, in
   3. A foreign library complained about "quick       conjunction with the mid-winter meeting of the
clearance" materials which are distributed as         Board of Directors in Chicago, and it is sched-
requests are received. In the MLA News, no.           uled to meet next in Kansas City on May 26,
37, February 1971, the MLA Board of Direc-            1973.
tors gave member libraries permission to dis-            The Chairman is charged with reporting mat-
tribute materials immediately if the lists are        ters of interest to the MLA membership which
marked "Quick Clearance," because it was              are discussed at the semiannual meetings of the
pointed out that some libraries were distributing     Committee. The Chairman is also charged with
on a first-come, first-served basis anyway and no     attending and reporting similarly the meetings
one could tell which ones they were. The cover        of the Directors of the Regional Medical Li-
sheets on the Exchange lists and the MLA News         braries.
called attention to this change in policy and it is      The previous Chairman, William K. Beatty,
being included in the revised copy of the Man-        reported in the August 1972 MLA News on the
ual.                                                  Committee's meeting on June 14, 1972, in San
   4. There were complaints of late receipt of        Diego. The present Chairman reported in the
the Exchange list. The cause is the postal pat-       February 1973 MLA News on the Committee's
tern, which in most areas is slow, so that many       meeting of December 7, 1972, as well as on the
libraries receive their lists at the end of the       RML Directors' meeting in Washington of Oc-
month regardless of how close they are to Chi-        tober 27, 1972. Details of these reports need
cago. Payment of the extra postage will bring         not be repeated here.
the Exchange lists by first class mail, and one is       The Chairman also attended the RML Direc-
not notified when renewal is due. The MLA
Board does not feel that we should offer this         tors' meeting in Washington on February 1,
special service at the expense of the members         1973. The principal item of discussion con-
who do not have the funds to use it. Hence, the       cerned the charges for the use of MEDLINE
price and the simplified procedure.                   that are scheduled to begin July 1, 1973. De-
   5. Airmailing MLA Exchange lists to foreign        tails will have been disseminated to the mem-
libraries was brought up again and on Decem-          bership by the time this report is in print.
ber 6 the Committee submitted for the Board's            As outgoing Chairman of the MLA/NLM
consideration the following:                          Liaison Committee, I would like to reiterate Mr.
   That all Exchange lists be airmailed to for-       Beatty's statement in his annual report last
eign libraries, and that Institutional member-        year concerning the responsibility of the MLA
ship dues be increased to foreign libraries to        membership to submit questions, problems, and
$75 to cover airmail costs or that a token in-        suggestions to the Committee. The Committee
crease in Institutional membership dues be made       members can then better fulfill their function
to foreign libraries to cover partial costs of air-   with this input on the concerns of libraries for
mailing Exchange lists and that MLA absorb            matters within the charge of the Liaison Com-
the balance of cost or that MLA absorb all            mittee.
costs of sending Exchange lists airmail.                 The members of the Committee are to be
   On January 22, 1973, the following commu-          thanked for their hard work this year, as is
nication was sent to the Committee: "At the           Dr. Joseph Leiter in representing the National
Midwinter meeting of the MLA Board, it was            Library of Medicine.
resolved that the dues of libraries outside North                                          SAM W. Hirr
America remain $50 and their Exchange lists                                                Chairman
continue to be sent by seamail."                       REPORT OF THE COMMITTEE ON CURRICULUM
   The MLA Exchange Manager reports that
846 MLA Exchange lists were distributed;                 Members of the Committee on Curriculum
311,048 unbound journals, 15,737 bound jour-          planned visits  to six schools of library science
nals, and 6,685 books were disposed of.               during 1972/73. Simmons College, Case West-
                                 MINNIE ORFANOS       ern Reserve, Columbia, and Rutgers have been
                                 Chairman             visited, and visits to Rosary and the University

218                                                          Bull. Med. Libr. Assoc. 62(2) April 1974
                                MEDICAL LIBRARY ASSOCIATION

 of Iowa will be made early in April. Com-            They are offered by the following institutions:
 mittee recommendations await the final decision
 of the Board. The University of Southern                University of California, Center for the
 California declined a visit for the second year in        Health Sciences
 succession.                                             Biomedical Library, Los Angeles, California
    A certification examination was prepared and         Approved by MLA: July 1961
 given on March 30, 1973, to eighteen candidates;        University of Tennessee Medical Units
 this, so far as can be ascertained, is the largest      Mooney Memorial Library
 group ever to write the examination. Numerous           Memphis, Tennessee
 other applicants failed to make the deadline;           Approved by MLA: July 1966
 they, it is hoped, will try another year. The
 Committee expresses its appreciation to those           National Library of Medicine
 persons who monitored the examinations: Mrs.            Bethesda, Maryland
 Jo Ann Bell, Mayo Drake, Richard B. Fred-               Approved by MLA: September 1966
 ericksen, Arthur W. Hafner, Bill Hatton, Don-
 ald Hendricks, C. K. Huang, Edwin N. Hughes,            Washington University School of Medicine
 Ronald D. Hutchins, Miss Nancy E. Lem, Mrs.                 Library
 Priscilla M. Mayden, Mrs. Sue V. Newell,                St. Louis, Missouri
 Gerald J. Openheimer, Mrs. Beatrix H. Rob-              Approved by MLA: December 1967, retro-
 inow, and Walter Walker.                                    active to September 1966
    Twenty ALA-accredited library schools now          No requests for approval of new programs were
offer MLA-approved courses; this list was sub-        received.
 mitted to headquarters for publication. Requests        The Director of Medical Library Education
were received from four schools during the year       sent out seven letters from the Central Office
in addition to the three new programs visited         describing the current internship programs.
during the year (Simmons, Rutgers, and the               In the past the Committee on Internships
University of Iowa).                                  has felt great concern regarding the goals and
    The Chairmen of the Committees on Cur-            future of the committee. It was recommended
riculum and Certification have worked closely         by the Committee on Committees to the Board
this year; it is anticipated that' a joint meeting    that
of the Committees will be held in Kansas City            ".... the Committee on Internships be dis-
in order to further clarify and coordinate the           solved, that its approval function be given
activities of the two Committees. The Com-               to the Committee on Curriculum and its
mittee has also cooperated with the Director of          advisory and information functions be per-
Medical Library Education and the Ad Hoc                 formed by the Director of Medical Library
Committee to Develop a New Certification                 Education, and that there be a possible re-
Code. This Committee again expresses its con-            constitution of this committee following the
cern for a new Code on Certification. The                development of a new certification code and
Committee also urges a reconsideration of the            the resolution of related problems."
Minimum Standards in order to reflect the                The Board has accepted this recommendation
changes in medical librarianship in the last          and it is being forwarded to the Bylaws Com-
ten years, as well as to spell out course content
recommended for the various levels as specified       mittee for further action.
                                                                                     R. M. WATTERSON
in the new Code. The Code and Standards are
interrelated; however, it is felt that the Stand-                                    Chairman
ards revision does not necessarily have to wait       REPORT OF THE COMMITTEE ON CERTIFICATION
until the Code is forthcoming.
                         MARY LOUISE GLADISH             As of March 15, 1973, 228 letters have been
                         Chairman                     written; 194 applications and copies of the
                                                      Code have been sent; and 50 applications are
 REPORT OF THE COMMITTEE ON INTERNSHIPS               awaiting Committee action.
  There are currently four internship programs           The following applications have been ap-
approved by the Medical Library Association.          proved to be awarded at the Honors Luncheon:

Bull. Med. Libr. Assoc. 62(2) April 1974                                                           219
                            SEVENTY-SECOND ANNUAL MEETING
                 Grade I       145                 them the opportunity to apply for the minority
                 Grade II       10                 group scholarship. The final revision of the
                 Grade III       0                 application forms provided the Committee with
   Nineteen applicants were certified to take      more relevant information about the candidates,
the examination administered by the Committee      particularly in relation to financial need. The
on Curriculum. Two applicants withdrew.            names of the successful candidates will be an-
Seventeen are scheduled to take the examina-       nounced at the Annual Meeting in May 1973, in
tion which is to be given March 30, 1973.          Kansas City, Missouri.
   Two applicants were rejected because they          The Committee has discussed two areas of
did not meet the Code requirements. (Five          concern: the active solicitation of scholarship
applicants were rejected at the Grade II level,    funds from regional groups, and the desirability
but approved for Grade I.)                         of arranging to have MLA members interview
   The Committee members would like to re-         final choices for the scholarships. Recommen-
cord their frustration with aspects of the Code,   dations on these matters will be made to the
which needs revision. We hope that the new Ad      Board.
Hoc Committee to Revise the Certification Code                                 C. WILLIAM FRASER
will succeed in recommending a workable plan                                   Chairman
which will not only set a standard for attain-
ment in medical librarianship but which also        REPORT OF THE COMMITTEE ON RECRUITMENT
can be accepted by the MLA Board and a
major segment of the membership.                       The one meeting of the Committee during
   We would like to recommend better coordina-      the year was held during the annual convention
tion with the Curriculum Committee. One help-       in San Diego on June 13, 1972. Eight mem-
ful suggestion might be a joint meeting of both    bers met with outgoing Chairman Jacqueline
Committees at the annual convention. Another       Picciano and incoming Chairman Laura K.
suggestion is that a budget item for telephone     Osborn. Also present were the outgoing repre-
calls be included to enable the Chairmen of both   sentative of the MLA Board of Directors, Marie
Committees to call throughout the year.            Harvin, and the incoming representative, David
                           GEORGE V. SUMMERS       Bishop.
                           Chairman                   Proposed recommendations regarding minor-
                                                   ity recruitment prepared by Richard Frederick-
REPORT OF THE COMMITTEE ON SCHOLARSHIPS
                                                   sen were discussed. Ms. Jacqueline Picciano
                                                   then read at the business meeting the recom-
   The 1972/73 MLA Scholarships were               mendations to the Association as an addition
awarded to Susan B. Loesch, who is attending       to the printed annual report. Mr. Bishop pre-
North Texas State University, Denton, Texas,       sented the recommendations to the MLA
and to Elizabeth A. Guillaumin, who is attend-     Board, and the Board approved an MLA Plan
ing the University of California, Berkeley.        of Affirmative Action. The Committee recom-
   For the 1973/74 academic year, two $1,500       mended financial assistance for minority library
Scholarships will again be offered, one of which   education, and the Board approved reserving
recognizes, for the second consecutive year, the   one MLA scholarship for a minority student.
$1,000 contribution of the New York Regional          The Committee is considering a slide-tape
Group. In February 1973, the MLA Board of          presentation on recruitment. The MLA Director
Directors announced its decision to award one
of these scholarships to a member of a minority    of Medical Library Education has been con-
group.                                             sulted, and Mr. Charles Bandy volunteered to
   Details of the scholarships and copies of the   work on the preliminary planning.
application forms were sent to all ALA-ac-            The MLA Board approved its Committee on
credited library schools by the MLA Central        Committee's revised charge to the Recruitment
Office. Twenty-seven completed applications        Committee, and a copy of the charge has been
were circulated to Committee members after ap- sent to each Committee member.
plicants had been sent a questionnaire giving    For several years the Committee has worked

220                                                       Bull. Med. Libr. Assoc. 62(2) April 1974
                               MEDICAL LIBRARY ASSOCIATION

on recruitment posters. This year, two posters      the courses presented at the annual meeting.
were printed and the Central Office mailed them     This is one of a number of tasks performed by
to all library schools. The Committee is grate-     Committee members that require considerable
ful for the assistance with the posters which was   secretarial support and will benefit from cen-
given by Ms. Mary Ann Brown and Ms. Neil            tralization. The Committee welcomed Mrs.
Barnhard.                                           Virgo and looks forward to her assistance in the
   A statistical summary of the Committee's         very important area of continuing education
work follows:                                       for medical librarians.
Letters to library schools ..............       6      Virginia Calkins reported on the preparations
Brochures mailed by Committee .40                   for the Kansas City meeting in 1973 and en-
Brochures answered (name of local librar-           couraged the Committee to consider offering the
   ian) ...                                   245   courses in the educational atmosphere of the
Letters (or copies) to local librarians .... 138    University of Missouri-Kansas City Campus.
Career-day or related activities.               3       Mr. Fred Todd brought the Committee up to
Personal interviews with prospective librar-        date on the preparations for the San Antonio
   ians ..                                     13   meeting in 1974.
General Committee correspondence               59       Outgoing and incoming Committee members
Conferences with MLA members on re-                 met informally on the afternoon of June 13,
   cruiting ..                                  7   to discuss the status of each course and prospec-
                               LAURA K. OSBORN      tive syllabi. The "computer science" courses
                              Chairman              (CE1, CE2, CE3, and CE6) are in need of re-
   An oral supplement to the report was made        vision. Other courses to be revised were:
by Miss Osborn: "I have the following to add to     CE-4 Biomedical Reference Tools
the Report of the Recruitment Committee. The        CE-7 Quantitative Measures as Management
Recruitment Committee, feeling that the MLA                      Tools
News and the Placement Service should ac-           CE-9 Materials for the History of Medicine
curately reflect the number of professional job     CE-10 Recent Advances in the Pharmacy Lit-
opportunities available in health science li-                    erature
braries-particularly in those libraries having       CE-l 1 Techniques of Interlibrary Loans
institutional membership in the Association-            Requests for a course on the preservation of
and recognizing that some institutional mem-        library materials have been increasing and the
bers fail to list such openings with these ser-     Committee agreed once more to try to obtain
vices, and also recognizing that failure to list     someone to write a syllabus and instruct the
these openings represents a de facto discrim-        course.
inatory hiring practice, recommends that the            New formats for presenting courses and team
Association assert its influence to assure that      teaching were discussed.
these openings are routinely advertised in the          The Committee members evaluated the San
MLA News and the Placement Service."                 Diego course presentations. Bus transportation
                                                     went more smoothly than anticipated, but the
        REPORT OF THE COMMITTEE ON                   sensitivities of the audiovisual equipment coun-
             CONTINUING EDUCATION                    teracted that. All members expressed surprise
  The first meeting of the year was held on          that the completed evaluation forms do not re-
June 13, 1972, at the Hotel del Coronado in          flect complaints directed orally to the Com-
San Diego. Julie Virgo, the new Director of          mittee.
Medical Library Education (DMLE) was intro-             The third Committee meeting was held in
duced and she reported on the progress of the        Chicago, October 16, 1972. There the follow-
research grant submitted to the National Library     ing courses were selected for presentation in
of Medicine. There was a brief discussion of the     Kansas City:
relationship of the DMLE and the Committee.          CE-4 General Biomedical Reference Tools
Helen Crawford indicated that a job description                (revised version)
was being formulated and that it would include      CE-5    Human Factors in Medical    Library Ad-
the responsibility for handling registration for               ministration (bibliography updated
                                                                                                 221
Bull. Med. Libr. Assoc. 62(2) April 1974
                            SEVENTY-SECOND ANNUAL MEETING
          and an affirmative action case study        Oct. 6, New York, N.Y.
          to be added)                                  CE-5                   12 people
CE-8 A Review of the Literature of Dentistry            CE-15                  20 people
CE-9 Materials for the History of Medicine              CE-16 (2 sections) 60 people
CE-10 Literature of Pharmacy (revised edition)       Feb. 9, 1973, Palm Springs, Calif.
CE-13 Grant Applications and Management                 CE-16 43 people
CE-14 Health Science Library Buildings               This is twice the number of regional courses
CE-15 Literature of Nursing                       offered last year. If such interest continues, the
CE-16 Media Management in Medical Libraries       Committee will need to spend even more time
CE-17 Preservation of Library Materials (new      on the development of new courses and solve the
          course)                                 dilemma of keeping syllabi in print in response
CE-20 MEDLINE -and the Health Science Li-         to need.
          brarian (new course)                       The Committee welcomes the DMLE's as-
Special half-day course-MEDLINE and the           sistance in some of the mechanics of presenting
Administrator                                     courses, as well as her creative input.
A list of suggested instructors was compiled.        Budgetary considerations in MLA were re-
   The Committee elected to try a new format.     sponsible for the withdrawal of support for a
In addition to a new half-day course, full-day    mid-year Committee meeting in 1973/74. In
courses will be offered on Monday and Friday      order to expand and upgrade the Continuing
to enable a library to send part of its staff on  Education activities for the Association's mem-
Monday and others on Friday. In order to pro-     bership, more financial support is needed, not
vide an adequate classroom environment, the       less. A portion of the course registration must
Committee will again struggle with the logistics  be available to support the mechanics of pres-
of transporting several hundred people from       entation and the creative development of new
the hotel to a campus and arranging for lunch.    courses.
   Over the years, course participants have re-                               Lois ANN COLAIANNI
quested certificates. This year, certificates of                             Chairman
attendance will be issued to each participant        An oral supplement to the report was made
completing a course.                              by Mrs. Colaianni: "At the 1973 Annual Meet-
   In preparation for the San Antonio meeting, ing, 343 persons were registered at the Con-
five courses (CE-4, -8, -10, -15, and -17) were tinuing Education Courses held on Monday,
recommended for translation into Spanish. May 28th, and 170 persons are registered for
Since the Inter-American aspect of this meet- courses on Friday, June 1st. At its final meeting
ing has been cancelled, translation will not con- of the year, the Committee considered the re-
tinue.                                            quest to identify the names of instructors prior
   Three members of the Committee met in to the presentation of the courses. Although
Kansas City on March 19, 1973, to make the this presents some difficulties, the Committee
final classroom assignments and arrangements voted to make this information available when-
for food, transportation, etc., for the Kansas ever possible."
City meeting. Mrs. Calkins, the local liaison
person, has been of great assistance in making     REPORT OF THE COMMIrrEE ON LEGISLATION
arrangements for the CE presentations.               Two items have claimed priority with Com-
   In addition to three new courses and       two mittee members during the year: copyright and
revisions, the Committee was active in assist- extension of the Medical Library Assistance
ing regional MLA groups in offering courses Act.
throughout the country. The following courses        In the matter of copyright, Mrs. Jacqueline
were offered:                                     Felter has served, with assistance from Presi-
   June 26-28, Lima, Ohio                         dent Crawford, as a very able subcommittee
      CE-4, CE-13, CE-16 60 people                of one, and she reports separately.
   Oct. 5, Charleston, S.C.                          Unfortunately, the Medical Library Assist-
      CE-15 19 people                             ance Act was not extended during the 92nd
      CE-16 25 people                             Congress. Nevertheless, letters were sent to

222                                                       Bull. Med. Libr. Assoc. 62(2) April 1974
                               MEDICAL LIBRARY ASSOCIATION

Senator Edward Kennedy and Representative           expressing the consensus of the Ad Hoc Com-
Paul G. Rogers, committee chairmen, express-        mittee members that the Williams & Wilkins
ing appreciation, especially to Mr. Rogers for      case makes it mandatory that the principle of
his activities on behalf of the legislation; to     fair use of photocopy be reconsidered by the
register deep concern over its failure to reach     Subcommittee when it schedules hearings on
the floor of the House of Representatives during    the new Copyright Revision Bill, S.1361, in-
the 92nd Congress; and to urge the extending        troduced on March 27, 1973, with the same
legislation during the next Congress.               wording as the previous bill. Meanwhile there
   At this writing, no extending legislation has    had also been behind-the-scenes conferences of
yet been enacted. Committee and Association         representatives of both the user and publisher
members will be alerted when their help is          communities in an attempt to reach a compro-
needed and the Central Office TWX is now            mise on the issue, because satisfactory copy-
available for this purpose.                          right law reform might more readily be achieved
   I report with regret the resignation of Mrs.     if the opposing views are less divisive. An in-
Jane Fulcher from the Committee. She attended       terview with Senator McClellan and General
the hearing on S3752, A Bill to Extend Pro-         Counsel Brennan, reported in American Li-
grams for Assistance to Medical Libraries, on        braries 4:189, April 1973, indicates that these
July 27 before her move to Morgantown, West          efforts may have been effective.
Virginia. Mrs. Jean C. Jones, librarian, Ameri-         The hearing of the Williams & Wilkins case
can Psychiatric Association, Washington, D. C.       before the full U. S. Court of Claims took place
agreed, fortunately, to fill the vacancy.           on March 7, 1973. Amicus briefs were filed by
   All members of the Association should be         the American Library Association, Association
acutely aware of the present state of affairs       of Research Libraries, and National Education
which prompted the American Library Asso-           Association in support of the defendant, and by
ciation, at its midwinter meeting in Washington,    the Authors' League, Association of American
to pass a resolution protesting President Nixon's   Publishers, and American Chemical Society on
library budget cuts and calling on Congress to      behalf of the plaintiff. Representatives of these
come up with a budget that will continue to         amici, in addition to counsel for the principals
fund libraries.                                     in the suit, presented oral testimony. The Med-
                               DONALD WASHBURN      ical Library Association was one of eleven as-
                               Chairman             sociations whose names appeared on the ARL
                                                    brief. No date was set for the judges' opinion.
 REPORT OF THE COMMITTEE ON LEGISLATION                 At the time of filing this report there is
                                                    nothing more to be said about either the Wil-
           Subcommittee on Copyright                liams & Wilkins case or Congressional action
   One member of the Committee on Legisla-          on revision of the copyright law. If possible,
tion, Jacqueline Felter, was designated to keep     this report will be brought up to date at the
in touch with progress on the case of Williams &    annual meeting.
Wilkins vs the United States and the revision of                              JACQUELINE W. FELTER
the Copyright Law. Mrs. Felter attended the             An oral supplement to the report was pre-
meetings of the Ad Hoc Committee on Copy-           sented by Mrs. Jacqueline Felter: "Madam
right Law Revision on September 27, 1972, and       Chairman and members, there are two items in
November 15, 1972; President Crawford at-           the Report of the Committee on Legislation that
tended the meeting on February 20, 1973.            need to be brought up to date. First, the legisla-
   There was no action on the pending bill,         tion for the extension of the Medical Library As-
S.644, by the Senate Subcommittee on Pat-           sistance Act expires June 30th, 1973.
ents, Trademarks, and Copyrights during the            Never before has there been such a pro-
last six months of the 92nd Congress. Prior to      fusion of bills to extend the authority of the
the convening of the 1st session, 93rd Con-         Medical Library Assistance Act. There are two
gress, in January 1973, the Chairman of the         one-year extensions and two bills recommend-
Ad Hoc Committee on Copyright Law Revision          ing three-year extensions. The Board of Direc-
wrote to the Subcommittee's general counsel         tors referred to the Committee on Legislation

Bull. Med. Libr. Assoc. 62(2) April 1974                                                         223
                             SEVENTY-SECOND ANNUAL MEETING

the task of sorting these out and making a              The other piece of unfinished business, of
recommendation to the Board as to which one          course, has two facets, the outcome of the Wil-
of the bills it should support.                      liams & Wilkins case and the legislation for re-
   The Bill referred to in your published report     vising the copyright law. The Williams &
is known as the Kennedy-Rogers Bill. This has        Wilkins case was heard on March 7th, and we
been reported out of Committee. The Rogers           expect the decision of the judges to be handed
aspect of it is the House aspect. The Kennedy        down almost momentarily.
aspect is the Senate Bill that was passed at the        Action in the Subcommittee on Patents,
end of the session of the last Congress.             Trademarks and Copyrights in the Senate with
   This legislation has been reported out of the     respect to the Copyright Revision Bill has been
Committee, the Subcommittee on Public Health         postponed because the Committee on the Ju-
and Environment of the Interstate Commerce           diciary, of which this Subcommittee is a part,
Committee, and it is ready for a vote in the         has other matters on its mind. However, the
House. Apparently, simultaneously, there has         efforts of the Admiral Committee on Copyright
been another one-year extension of the MLAA          Revision has resulted in some willingness on the
known as the Hastings Bill. This bill approves       part of the Subcommittee to reopen hearings.
all the aspects of the Medical Library Assistance    Let us again support the use of single photo-
Act, including training, and is generally con-       copy for education and research."
sidered a good bill except for its short duration.
                                                             REPORT OF THE COMMITTEE ON
   The Administration Bill includes-if you are
                                                              INTERNATIONAL COOPERATION
interested, I have the number of it, HR 6387-
funding for research and library resources but          The Committee met at the annual MLA
excludes funds for training. The language is         Meeting in San Diego to draw up goals and ob-
permissive rather than mandatory. In other           jectives based on the recommendations of the
words, the Secretary may use funds for medical       Ad Hoc Committee. This is being submitted to
library assistance instead of being required to      the Board of Directors for its approval.
do so. This, of course, reflects the Administra-        The winner of the Cunningham International
tion's policies on training and on the use of        Fellowship was Miss Shinako Honda, Librarian
funds for certain types of programs.                 of the National Cancer Center Research In-
   The other three-year extension is House           stitute in Tokyo. She spent four months at the
Bill HR 7274 introduced by Representative            University of Michigan Medical Library in a
Rogers, Representative Staggers, and other mem-      training and educational program. This was sup-
bers of the Subcommittee on Public Health.           plemented by a visitation period in Los Angeles
This bill includes training in addition to the       at UCLA and USC and short visits to several
other facets of the programs. Its language is        Eastern medical libraries, including the National
mandatory. It forms Title II of a three-part bill    Library of Medicine.
extending authority for various health services.        This year there have been approximately
The Committee chose to recommend to the              fifty inquiries and eleven applications. The Com-
Board the Rogers Bill, HR 7274, for its three-       mittee has required that an applicant have both
year extension, with the inclusion of training       an undergraduate degree and a library degree
and the mandatory language. The Board will           (or its equivalent) to be considered for the fel-
act on this recommendation, I presume, at its        lowship, so that the person would be prepared
postconvention meeting.                              to teach medical librarianship in his or her
   I am advised that the Hastings Bill probably      native country.
has the approval of Representative Rogers, and          The Committee has continued its efforts to
should it pass, it would be a fairly good bill       secure funding for shipping costs of materials
except for its short duration. I hope that brings    in the ILLC program. The Pan American Health
you up to date on the subject of the extensions.     Organization and the Direct Relief Foundation
   I must say we could not have sorted these         will ship materials from the United States to a
bills out without a lot of help from our friends,    foreign country but the sender cannot determine
including Dr. Cummings and the staff of the          to which library the materials will be given.
Americ:n Dental Association.                         The American-Korean Foundation will ship

224                                                          Bull. Med. Libr. Assoc. 62(2) April 1974
                                MEDICAL LIBRARY ASSOCIATION

 materials to Korea from its warehouses in New        providing for the needs of libraries in under-
 York, San Francisco, or Los Angeles to in-           developed countries.
 stitutions designated by the sender or for gen-                        CARROLL F. REYNOLDS, PH.D.
 eral distribution. The Smithsonian Institution                         Chairman
 may still be used, but it has restrictions on the       An oral supplement to the written report
 size of packages to conform to U.S. postal reg-      was presented by Dr. Reynolds: "There is an
 ulations.                                            addition to the report. The Eileen Cunningham
    One publisher, W. B. Saunders Company,            International Fellowship for 1973/74 will be
 has agreed to give all remaining copies of super-    awarded to Mrs. Jeanne Adams, the Central
 seded editions to the Committee for distribution     Medical Section of the University of Edin-
 to overseas libraries. Titles received so far have   burgh, Scotland. She will be in a residency from
 been approximately four years old and in mint        January to June, 1974, at the University."
 condition. Four hundred and seventy-eight
 copies of seven different titles have been re-           REPORT OF THE MEMBERSHIP COMMITTEE
 ceived. Two titles were sent as an experiment           The Membership Committee is compiling a
 to every institutional member through the            mailing list of prospective institutional and sus-
 Smithsonian Institution, with the request that       taining members in preparation for a member-
 the receiver write to the Committee with any         ship drive that will be undertaken later this
 comments or suggestions. Many interesting let-       year.
 ters have been received. Two comments are               Statistics of the new, completed memberships
 worth repeating. "Can you help us get better         from June 9, 1972, through March 26, 1973, are:
service on our orders for U.S. Government             Active ............................. 176
 documents?" and "We wish the U.S. libraries          Associate .......................... 21
would allow more time for the requests of li-         Institutional ........   ................      42
braries outside of North America to arrive for        Student .127
the medical library exchange." The Exchange           Sustaining .1
 can be one of the biggest reasons for having an      Life .1
 MLA membership; therefore, the Committee
recommends that each member conform to this             Total .368
request.                                                        ELIZABETH FREDERICK
    The ILLC (International Library-to-Library                                   Chairman
Cooperation) program continues to grow under             An oral supplement to the written report was
the direction of Ursula Poland. There are ninety-     presented by Mrs. Frederick: "As of May 25th,
six libraries enrolled in the program, but not        the total of new members received since the last
all of these have yet been matched with a li-         Annual Meeting is 461. I have a breakdown
brary abroad.                                         by membership category if anyone would like
    The Committee was asked to participate in         to see me after the meeting."
the planning of the Inter-American Medical                    REPORT OF THE PROGRAM AND
Library Conference to be held in 1974 in San                     CONVENTION COMMITTEE
Antonio and to be responsible for a three-month
training program for some of the delegates.              The Program and Convention Committee
This conference has now been cancelled for            (PCC) was formed during the summer of 1971
lack of funding. The Committee had hoped this         in response to the recommendation of the Ad
would be an opportunity to gain experience in         Hoc Committee to Review the Goals and
sponsoring regional conferences in various parts      Structure of MLA (the "Goals Committee").
of the world.                                         This, therefore, is its second report.
   One of the members, Ursula Poland, has                Facing the Committee for much of its first
been making personal contacts with medical            year and a half was the problem of an uncertain
librarians in Europe and Israel while on a six-       charge. The original charge of 1971 and the re-
months sabbatical leave. The Chairman expects         vised charge of 1972 did not define the extent,
to visit numerous medical libraries in the British    nor the limits, of the duties and responsibilities
Isles this summer to plan closer cooperation in       of this Committee with the degree of precision

Bull. Med. Libr. Assoc. 62(2) April 1974                                                            225
                             SEVENTY-SECOND ANNUAL MEETING

that it needed. At its meeting on December 6,        Manual, and on Friday, June 1, 1973, to hold an
1972, PCC hammered out its own recommenda-           immediate postmortem on the meeting just
tions to the Board. Below is the final result,       ended.
approved by the Board at its Chicago meeting            At the San Diego meeting, which, incidentally,
in December 1972 (as conveyed to the PCC             was fairly well attended by non-Committee
Chairman by PCC's Board Liaison Member).             members, the Committee's first chairman, El-
   This Committee shall:                             liott Morse, turned over the Committee to his
1. develop for the Board of Directors criteria       successor, who, in turn, reviewed the work of
    for the selection of locations (cities) and      PCC during its first year. (See MLA Annual Re-
    sites (hotel and/or conference facilities) for   port, 1971-1972, Bull. Med. Libr. Assoc. 61
    the Annual Meeting of the Association, and       (1): 134-6, Jan. 1973.) Position papers on a
    advise the Board on the suitability of sug-      variety of topics relating to the annual meeting,
    gested locations and sites for future meet-      prepared by and distributed among PCC mem-
    ings;                                            bers were discussed. Other topics discussed in-
2. suggest criteria for Annual Meeting content       cluded the possibility of a joint MLA/SLA
    and format;                                      Conference in Atlanta in 1978; future con-
3. revise and update these criteria as necessary     vention cities beyond 1978; convention manage-
    after reviewing content and format in con-       ment; and plans for the 1973 Kansas City
    junction with each AMLAC;                        meeting. It was agreed that, based on the
4. in conjunction with the Central Office and        position papers received and on the delibera-
    the AMLACs, develop and keep current the         tions of the Committee, work should begin
    annual meeting planning manual.                  forthwith on the production of a Policy and
   Note that PCC could not, or would not, be         Procedure Manual for the MLA Annual Meet-
able to do much, if anything, about arrange-         ing (hereinafter "The Manual").
ments that were already in the works; when or           In the period June-December, 1972, mem-
where commitments had already been made;             bers of PCC went about their assigned tasks as
and/or if invitations had been accepted. As far      best their regular duties and the demands of their
as sites (hotels) and locations (cities) are con-    own jobs would allow. As spokesman for the
cerned, this covers the period through 1977          Committee, the Chairman was involved in a
(Kansas City- 1973; San Antonio- 1974;               good deal of correspondence on miscellaneous
Cleveland- 1975; Minneapolis- 1976; and              matters. Not all of these fell within the official
Seattle-1977). As far as Annual Meeting con-         purview of PCC, but a response from PCC
tent and format are concerned, this includes the     was called for nonetheless. Among the issues
Kansas City meeting (1973) and, to an extent,        was the matter of the proposed SLA/ MLA
the San Antonio meeting (1974). Criteria de-         Joint Conference in Atlanta in 1978. The Chair-
veloped by PCC, therefore, and PCC's recom-          man had to inform the SLA Representative to
mendations to the Board will affect only the         MLA that PCC did not regard with favor a
site and location of annual meetings beginning       joint SLA/ MLA meeting. In any event, the
with 1978 and the Annual Meeting content             Chairman subsequently learned that a poll of
and format for 1975 onwards. Members of              Atlanta area medical librarians had shown that,
MLA are reminded that PCC is an advisory             despite some interest, there was agreement that
body only and that it in no way diminishes or        there were too few local members [of MLA]
eliminates the need for, and function of, the        to attempt a concurrent convention.
Central Office and the Annual Meeting Local             A full-day meeting of PCC took place in
Arrangements Committee (AMLAC) in the                Chicago on December 6, 1972. In addition to
planning and organization of the annual con-         all members being present, there were repre-
vention.                                             sentatives from the Local Arrangements Com-
   The Committee met in San Diego on June            mittees from (or for) the following Annual
 13, 1972, and in Chicago on December 6, 1972.       Meetings: Louisville- 1969; San Antonio-
It plans to meet again, twice, in Kansas City-       1974; Cleveland- 1975; and Minneapolis-
on Monday, May 28, 1973, to analyze and com-         1976. President Crawford was able to attend
ment on the first drafts of the Annual Meeting       part of the meeting. As mentioned previously,

226                                                          Bull. Med. Libr. Assoc. 62(2) April 1974
                               MEDICAL LIBRARY ASSOCIATION

a first order of business was clarification of the   mittee and its work before the Association and
Committee's charge (since resolved). Other           its members.
topics discussed at the December 1972 meeting           The Committee responded in April 1973
include the following:                               to a request from the Board for a recommenda-
   The Policy and Procedure Planning Manual          tion on the invitation from Hawaii to hold the
for Annual Meetings. Some duties were re-            Annual Meeting in that State in 1978 or in some
assigned among Committee members in order            subsequent year.
to distribute the burden of the work more               As mentioned earlier, PCC plans to meet
equitably. No drafts of the Manual were yet          again in Kansas City on May 28 and June 1,
available for analysis or comment.                   1973.
   Selection of Cities for 1978 and Beyond. It                                    T. MARK HODGES
was determined that solicitation of invitations                                    Chairman
was not a duty of PCC. Also discussed at this
point were the possibility of future International        REPORT OF THE PUBLICATION COMMITTEE
Congresses on Medical Librarianship and their           No written report of the Publication Com-
effect on MLA Annual Meetings.                       mittee was submitted, but the Committee Chair-
   Convention Management. It was hoped that          man, Mrs. Barbara C. Johnson, presented an
the Central Office would eventually be staffed to    oral report: "I apologize for not having a
handle this chore.                                   printed report. I will give a short resume of
   Annual Meeting Content and Format. All            it, which will appear in the Proceedings, I am
aspects were considered, especially the business     sure.
sessions and, particularly, the time spent on            The Publication Committee this year was con-
committee reports and corrections from the           cerned primarily with trying to figure out what
floor. In connection with the latter, it was con-    it was supposed to be doing. We finally got
cluded that verbal reports from the floor should     this straightened out. We thought we got it
be limited to comments crucial to the work of        straightened out. I will refer you to the para-
the Committee or the Association. Routine            graph in the President's Annual Report that
changes should be submitted in writing.              says, 'The most drastic changes were made in
   Past Experience and "Future Shock." Dele-         the cumbersome organization of the interlock-
gates from AMLACs, past and future, spoke            ing committees concerned with publication
of their experience, expressed their confidence      and editing.
(or apprehension) about the future and, in              A small Publication Committee will continue
general, contributed to a very useful exchange of    its advisory function on nonserial publications,
ideas and information. (It was subsequently          but a new Committee on MLA Continuing Pub-
learned, with regret, that the AMLAC Chair-          lications, including editors and chairmen of
man for San Antonio [1974] had been com-             advisory committees for the various ongoing
pelled to recommend cancellation of plans for        publications, is recommended.'
the Inter-American Conference for Health-Sci-           I will read to you the new charge of the Pub-
ence Librarians, because of uncertain financial      lication Committee; 'The Publication Committee
support.)                                            consists of four members, appointed on a ro-
   The deliberations of PCC at this meeting were     tating basis for four-year terms. It will advise
noted by those charged with writing "The             the Board on MLA publications and the Chair-
Manual," and it is expected that ideas and           man shall be a member of the Committee on
recommendations brought out at the meeting           MLA Continuing Publications. Publications ex-
will be incorporated in the Manual.                  cludes pamphlets published by categorical com-
   Since the Committee meeting in December           mittees.'
1972, work has continued on the writing of the          A Table of Organization adopted by the
Manual by those members of the Committee             board of directors on December 8, 1972, pro-
assigned to this work. The other two members         vides for a full time Director of Publications
(the Chairman and Board Liaison Member)              within the Central Office structure. This posi-
have concentrated on coordinating the work of tion, when implemented, will provide, I think,
the Committee and on representing the Com- the ultimate solution to publication problems.
Bull. Med. Libr. Assoc. 62(2) April 1974
                                                                                        227
                              SEVENTY-SECOND ANNUAL MEETING

    I must also tell you that as the Chairman of         Mr. William Beatty: "Then the Committee on
 the Publication Committee I reviewed forty-          Continuing Publications is, in a sense, a Sub-
 nine papers submitted for publication. There         committee of the Publication Committee?"
 are several matters pending for next year's             Mr. Sam Hitt: "No, in the hierarchy it is be-
 Chairman."                                           tween the Continuing Publications Committee
    A question arose concerning the old Pub-          and the Board. As it says, it is a Reviewing
 lication Committee. One member, who is the           Committee on all MLA publications, to advise
Chairman of the committee on the ongoing              the Board, including serial publications."
publication of the Handbook, raised a question           Mr. Kenneth Moody: "As a past Committee
of wanting to recommend a new format for              Chairman of the Publication Committee, I feel
the Handbook. "The Publication Committee is           the definition of responsibilities, the relation-
now relieved from responsibilities for the on-        ships of the committees concerned with the
going publications, yet shouldn't there be some       MLA Publications, is difficult to work with. I
input from it to the Board, or should there not       feel it would also perpetuate the confusion of the
be? Where is the Chairman to go with his re-          past Publication Committee. Therefore, I re-
port?" Mr. Beatty will be the new Chairman on         quest the indulgence of the Board and the Com-
the new Committee on Continuing Publica-              mittee on Committees to give further consider-
tions, and he has to have the answer to this, too.    ation of the charge to the Publication Commit-
    President Crawford: "I would presume it           tee in the very near future."
would go to your successor and be processed              President Crawford: "I am sure the Commit-
through the normal channels through the Board         tee will be happy to accept this charge."
for acceptance or decision."
                                                        REPORT OF THE EDITORIAL COMMITTEE ON
    Mr. William Beatty: "Madam President, I
would like to get on the official record a re-                 Current Catalog PROOF SHEETS
quest for further statements and clarification           A written report was not received, but the
on the charge to the Committee on MLA Con-            Chairman, Miss Elizabeth Sawyers, gave the
tinuing Publications. The statement is made that      following oral report: "The catalog proof
the Committee needs to share information on           sheets continue to be issued regularly, semi-
common problems concerning further MLA                weekly, throughout the year, and as the Treas-
Continuing Publications and to act as a forum         urer reported on Tuesday there was no drop in
for discussions of possible changes in Continu-       the subscriptions when the subscription price
ing Publications.                                     increased during the last year.
   This ties in with the question Mrs. Johnson           On the basis of my experience during the past
asked earlier. I think there is a need for a state-   year and the experience of my predecessor, I
ment or clarification, whether this is in the form    would agree with the recommendation of the
of a recommendation or whether this goes              Board that this particular Committee be dis-
directly to the Board, or whether it goes to the      continued. There doesn't appear to be any need
Publication Committee."                               for it."
   President Crawford: "The charges to the com-           REPORT OF THE EDITORIAL COMMITTEE,
mittees have been accepted by the Board with                             Vital Notes
certain emendations that will be recommended
at tomorrow's Board Meeting. I will ask Mr.              The Chairman gratefully thanks all Com-
Hitt to answer if this is not the proper response.    mittee members for their help and support
Sam Hitt is the Chairman of the Committee on          during the year.
Committees, who formulated these charges."               The new format, first used for Volume 20,
   Mr. Sam Hitt: "The intent, Bill, was that the      no. 2, has received much favorable comment;
Publication Committee review all publications         the Central Office is to be commended for the
of MLA and that the MLA Continuing Publi-             design.
cations Committee, for example, if it approved           The following libraries and organizations con-
in itself the idea of this new format for the         tributed to Volume 20: Academy of Medicine of
Handbook, would pass the recommendations to           Brooklyn; American Dental Association; Amer-
the Publication Committee who would then pass         ican Hospital Association; American Medical
their recommendations to the Board."                  Association; Boston University Medical Library;
228                                                          Bull. Med. Libr. Assoc. 62(2) April 1974
                                MEDICAL LIBRARY ASSOCIATION

College of Physicians of Philadelphia; Columbia        February 28, 1973, 4,178 copies had been sold,
University Medical Library; Cornell University         leaving only 331 in stock.
Medical College Library; Countway Library of             The Committee has recommended to the
Medicine; Gerardo Ramon Cia, Buenos Aires;            Board that the Central Office determine the
Indiana University Medical Center Library;            financial viability of a second printing of the
Jackson Memorial Laboratory, Bar Harbor,              third edition, inasmuch as a new version is not
Maine; Karolinska Institutet, Stockholm; Lu-          likely to be ready in the immediate future. If a
theran General Hospital, Park Ridge, Illinois;        second printing would pay for itself, the Com-
Massachusetts College of Pharmacy; National           mittee has recommended that the Central Office
Institutes of Health; National Library of Med-        have it produced.
icine; New York Academy of Medicine; New                 The remainder of the Committee's charge
York Psychoanalytic Institute; Northwestern           deals with appraising the current edition, ob-
University Dental Library; Northwestern Uni-          taining suggestions regarding future editions,
versity Medical Library; Scott & White Mem-           and recommending a publication schedule.
orial Hospital, Temple, Texas; State University          In the fall of 1972, each of the Committee's
of New York Downstate Medical Center; State           members obtained suggestions from his MLA
University of New York Upstate Medical Cen-           Regional Group, sometimes through formal
ter; University of California, Los Angeles, Bio-      discussion as part of the program or, in most
medical Library; University of Chicago Bio-           cases, by dissemination of a questionnaire. Re-
medical Library; University of Illinois Library       gional Groups involved included the Mid-
of Medical Sciences; University of Kentucky           Atlantic, Midwest, New England, New York,
Medical Center Library; University of Oregon          and Pacific Northwest.
Medical Library; University of Pittsburgh Li-            The questionnaire was written by Nina
brary of the Health Professions; University of        Matheson and slightly revised by Helen Yast.
Southern California Medical Library, Los An-          Nina Matheson coordinated all questionnaire
geles; University of Texas Medical Branch,            responses, analyzed the data, and prepared
Galveston; Vanderbilt University Medical Li-          preliminary recommendations, which the Com-
brary; and Yale Medical Library.                      mittee has adopted as its own.
    Vital Notes maintains its vitality by virtue of      Some highlights of Mrs. Matheson's analysis
its contributors. The larger the number of con-       follow: of 131 responses, 37 percent are from
tributors, the broader our scope and the more         hospital libraries and about 50 percent from
complete our information. Contributions are           medical schools or other academic libraries.
always welcome-they help the profession and           Eighty percent of the respondents hold a
they help the contributor.                            bachelor's or master's degree in library science,
   Volume 20 contains 258 pages of text and a         and about 40 percent of those have over ten
90-page index. The first issue in the volume          years of experience. All agree that the Hand-
contains 963 entries and 351 cross-references,        book serves an important function, but some
the second 841 and 349; and the third 456             feel that a new edition should be more of a
and 194, for a total of 2260 regular entries and      handbook in format and function and less of a
894 cross-references for the volume.                  collection of papers. Older librarians tend to
                            WILLIAM K. BEATrY         use the Handbook more frequently than
                            Chairman                  younger, and hospital librarians slightly more
                                                      than academic. The satisfaction rating on find-
  No report was received from the Editorial
Committee on the Bulletin of the Medical Li-          ing what one looks for is fairly high. Most and
brary Association.                                    least helpful chapters have been identified as
                                                      well as numerous topics for revision or inclusion
REPORT OF THE EDITORIAL COMMITTEE ON THE              in a future edition. Sixty-seven percent favor
    Handbook of Medical Library Practice              a paperback edition as well as one in hard-
   The current, third edition of the Handbook         back. The consensus on optimum revision
is so nearly out of print that the Committee has      periods points to every four to five years. Over
found it unnecessary to advise the Central Office     70 percent approve publishing Handbook chap-
on ways of promoting and advertising it. As of        ters in the Bulletin in advance of the new

Bull. Med. Libr. Assoc. 62(2) April 1974                                                           229
                            SEVENTY-SECOND ANNUAL MEETING
edition, indicating that they would still buy the      Beginning with Current Catalog, cumulative
book version under this arrangement.                listing, January-March 1973, annotated cita-
   After due consideration, the Committee rec-      tions are appearing in both quarterly and annual
ommends to the Board the following:                 cumulations under the heading "Reference
   1. Employ an editor for the Handbook,            Books, Medical" in an alphabetical lisling. A
preferably one with medical library experience      subject/author printout of these citations will
as well as editorial competence. The editor's       be produced biennially for MLA publication.
Handbook duties might be combined with other                                         EDITH D. BLAIR
MLA editorial assignments. The complexities                                          Chairman
of implementing the kind of Handbook program
required are too great for part-time volunteers        REPORT OF THE COMMITTEE ON MEDICAL
to be expected to handle. If this projected pro-               LIBRARY TECHNICIANS
gram cannot be expected to produce enough
income to cover costs, the choice should be             The Committee has been able to move ahead
made between subsidy by the membership or            on several long-standing projects. The long-
not continuing with a Handbook; to continue         awaited inventory of allied health programs
with volunteer editors is not recommended.          prepared by the American Association of Junior
   2. Change the format of the Handbook to a        Colleges was published during the summer.
series of small, paperbound monographs in uni-      This allowed for the identification of eighty-
form format which could be independently            eight community or junior colleges which offer
issued and revised. Supplement these mono-          both an allied health curriculum and a library
graphs with other media, such as audio cassettes    technician program.
or filmstrips, as appropriate.                          A letter was drafted and mailed on January
   3. Establish priorities of subject coverage       8, 1973, to the directors of the eighty-eight in-
so that rapidly changing fields, like audiovisual   stitutions mentioned above. This letter en-
materials, automation, networks, and reference      couraged the colleges to consider the possibility
service, would be covered first and all pertinent   of combining courses from the library tech-
subjects would be covered eventually. The           nology and allied health curricula to prepare
editor should use the data gathered by the Com-     students to become medical library technicians.
mittee to supplement his further planning.          The letter urged directors to contact the Chair-
   The Committee believes its future concern        man of the Committee for further assistance
should focus on advising the Handbook editor.       and information; inquiries were received from
We now await the Board's action.                    seven institutions.
                      STANLEY D. TRUELSON, JR.         Action was taken during the year by the
                      Chairman                      Board to establish an official liaison with the
                                                    Council on Library Technical Assistants. On
  REPORT OF THE EDITORIAL COMMITTEE ON              August 22, 1972, the President of MLA wrote
           Medical Reference Works                  to the President of COLT requesting that formal
   At the 1972 Annual Meeting, the Board of         channels of communication be established be-
Directors and the Publication Committee ap-         tween the two organizations with the Chairman
proved the Chairman's proposal for producing        of the MLA Committee on Medical Library
Medical Reference Works Supplements from the        Technicians acting as the MLA representative.
NLM Current Catalog data base. A decision           At its midwinter meeting, the Board approved
was made to cumulate supplements 2 and 3,           the request of the Chairman for funds to attend
1969-72, into a single issue and publish it         the annual COLT meeting in Louisville, May
separately, in Current Catalog format, with         10-12, 1973.
both subject and author sections. Annotations                                      PHYLLIS MIRSKY
were prepared and added to the data base for                                       Chairman
approximately 600 items selected for the cumu-
lation, and it is planned to submit the final     Mrs. Mirsky added a brief oral supplement
printout to the Publication Committee at the to her report: "I have a one-sentence addition
1973 annual meeting.                           to the Report. The Chairman did attend the

230                                                        Bull. Med. Libr. Assoc. 62(2) April 1974
                              MEDICAL LIBRARY ASSOCIATION

COLT meeting and participated in a panel      en-    tional Library of Medicine has extended its
titled Articulation with the Profession."            grant to the American Medical Association for
                                                     an additional year to initiate the survey.* Ap-
   REPORT OF THE COMMITTEE       ON SURVEYS
                                                     proximately 10,000 health-related institutions
              AND STATISTICS                         will be surveyed.
   The Committee on Surveys and Statistics              The Committee has completed the question-
successfully completed its first comprehensive       naire, which is presently in production. Deriva-
Surveys of Health Sciences Libraries, which          tion of the survey population is almost com-
culminated in publication of the Directory of        pleted. Plans are being made to merge tapes
Health Sciences Libraries in the United States,      from the Directory of Health Sciences Li-
in 1971. During the reporting year, the Com-         braries and Directory of the American Hospital
mittee completed analysis of data for each type      Association, adding a new population of health-
of library according to sponsoring organiza-         related organizations derived from a review of
tion, focusing upon identification of units and      six directories.
definition of subsets. The analysis, published as        According to the present schedule, the ques-
a special supplement to the Bulletin of the          tionnaires will be mailed to libraries around
Medical Library Association (v. 60 (2) suppl.,       June 1, 1973. Concurrently, as the question-
1-56, April 1972), included the following            naires are received, they will be edited and their
papers.                                              data entered on tape to produce a second Di-
     1. Introduction, by Frank L. Schick              rectory by the end of 1973.
     2. Health Sciences Libraries in the 1960s:          The Committee has come a long way since
        An Overview, by Susan Crawford               the first survey of selected populations (1965)
     3. Medical School Libraries, 1961-71, by        and the second survey whose main objective
        Alan Rees                                    was to define an unknown population (1969).
     4. Health Sciences Libraries in Hospitals,       In the third survey (1973), the Committee will
        by Jon D. Miller                             proceed to other objectives-longitudinal com-
     5. Libraries Serving Educational Pro-            parisons and more sophisticated statistical anal-
        grams in the Allied Health Profes-            yses.
        sions and Occupations, by Theodore               The Chairman wishes to acknowledge the
        Samore, Susan Crawford, and Gary              cooperation and dedication of many organiza-
          Dandurand                                   tions and individuals, without whom such a
      6. Health Sciences Libraries of Profes-         large-scale survey would not be possible. Co-
         sional Societies, Voluntary Health           sponsorship of the second survey was personally
         Organizations, and Foundations, by           endorsed by Mr. John McMahon, President
         Susan Crawford                               of the American Hospital Association, with the
      7. Health Sciences Libraries in Outpa-          cooperation of Miss Helen Yast and Miss Alice
         tient Group Practice Clinics and Busi-       Dunlap, Director and Associate Director, re-
         ness and Industrial Organizations, by        spectively, of the American Hospital Associa-
         Susan Crawford                               tion Library, and with Mr. Allen Stone, As-
      8. Health Sciences Libraries of Federal,        sistant Director of AHA's Bureau of Research
         State, County, and Municipal Govern-         Services. The American Medical Association
         ments, and Regional Libraries of the         Archive-Library staff has undertaken many of
         National Library of Medicine, by             the administrative and procedural tasks, es-
         Pauline Vaillancourt.                        pecially Miss Marie Kelley, Mr. Warren Albert,
   Five years have elapsed since the first survey,    and Mr. Gary Dandurand. The staff of the Na-
and, in view of rapid changes in the health field     tional Library of Medicine has continually of-
and the need for accurate, up-to-date planning        fered both valuable support and advice. Finally,
data, the American Medical Association and            the Committee is grateful to the medical li-
the American Hospital Association are cooper-             * Grant LM 00641 from the National Library of
ating with the MLA Committee on Surveys and           Medicine, U.S. Department of Health, Education,
Statistics to conduct a second survey of health       and Welfare, Susan Crawford, Principal Investiga-
sciences libraries in the United States. The Na-     tor.
                                                                                                   231
Bull. Med. Libr. Assoc. 62(2) April 1974
                             SEVENTY-SECOND ANNUAL MEETING
brary community for its responsiveness in pro-       mittee, to the existence of a new section of
viding data for the surveys.                         Current Contents. Its first issue appeared on
                             SUSAN CRAWFORD          January 3, 1973. Mr. Bishop thoroughly ana-
                             Chairman                lyzed its journal coverage and found an overlap
                                                     of 26.4% with CC/Life Sciences. The Com-
     REPORT OF THE COMMITTEE ON BIBLIO-              mittee took no further action on this matter.
      GRAPHICAL PROJECTS AND PROBLEMS
   The objectives and responsibilities of the Com-     4. Section-Wide A uthor Index to Excerpta
mittee on Bibliographical Projects and Prob-               Medica
lems have been revised, partly in response to the       Miss Audrey M. Kerr, Medical Librarian at
earlier recommendation for discontinuance by         the University of Manitoba, had suggested a
the Ad Hoc Committee to Review the Goals             consolidated cumulative author index to cover
and Structure of the Medical Library Associa-        all sections of EM. The many sections of EM
tion and partly because of action taken by the       often create frustration for the user trying to
Board at the Midwinter meeting in December           find a specific article.
1972. The Committee now concerns itself with            The Committee feels such an index would
bibliographical projects and problems of in-         be very helpful and has recommended to the
terest to MLA members, excluding those con-          Board that it suggest such an index to the Ex-
cerned with officially sponsored MLA publica-        cerpta Medica Foundation.
tions.
   The Committee considered the following bib-          5. Directory of MLA Institutional Members
liographical projects and problems in the fiscal        It was suggested that a revised edition of the
year 1972/73:                                        directory might be overdue. Since this project
   1. Journal Errata                                 will be an MLA publication, the matter has been
                                                     referred to the Publication Committee.
   A standard has been lacking for establishing
the time, place, and means of effecting and an-        6. Survey on Dual Pricing of Biomedical
nouncing a correction when an incorrect datum              Periodicals
appears in a journal article. Mrs. Joyce Loep-
prich, Serials Librarian at the California College      One thousand sets (2,000 copies) of the ques-
of Medicine Library, conducted a survey on this      tionnaire were printed and distributed to 927
problem. Out of forty-five libraries selected at     institutional members of MLA in December
random, thirty-seven responded. It would make        1972. Seven hundred and ninety were sent to
the task of adding and inserting errata less         libraries in the U.S., 53 in Canada, and 84 in
tedious and time-consuming for library person-       foreign countries.
nel if publishers would standardize the format          The overall response to the survey was 59.3%
and location of corrigenda.                          for the U.S. and 48.9% for foreign countries,
 I
   The Committee advised Mrs. Loepprich to           including Canada (See Tables 1 and 2). The re-
write to the Chairman of ISO Task Committee          sults are now being key-punched on IBM cards
46 on Documentation, and also to consider            at the Mayo Clinic Library, with the technical
publishing her paper.                                assistance of Miss Helena Zekveld, in order to
                                                     obtain statistical calculations. It is hoped that
   2. American Medical Association Directory         a detailed report will be submitted to the Board
   Concern was voiced by some MLA members            prior to or at the 1973 MLA Annual meeting in
about the delay in publication, the various          Kansas City.
formats, and the exorbitant prices of the 1972                                         MIWA T. OHTA
American Medical Directory. A current-status                                           Chairperson
report was published by the Committee in the            Mrs. Ohta added a brief oral statement to
Bulletin 60(4): 596, Oct. 1972.                      her report: "Madam President, the Committee
   3. Current Contents! Clinical Practice            would like to make one change in the last
   The Committee was alerted by Mr. David            sentence. The last sentence should read, "It
Bishop, the Board liaison officer to the Com-        is proposed the final report will be submitted

232                                                          Bull. Med. Libr. Assoc. 62(2)   April 1974
                                  MEDICAL LIBRARY ASSOCIATION

                                                TABLE 1
                                      MEDICAL  LIBRARY ASSOCIATION
                      Questionnaire Survey on Dual Pricing of Biomedical Periodicals
                                          Overall returns-U.S.

Region                   States              No. Sent   No. Ret'd   Comments   % Ret'd   Comments   Sent/Total


     I   CT, ME, MA, NH, RI, VT                71          43          21       60.5       48.8         9.0
    II   NY, NJ***                            138          76          38       55.0       50.0        17.5
   III   PA, DE                                63          38          19       60.3       50.0         8.0
   IV    VA, WV, MD, DC, NC                    54          34          15       63.0       44.1         6.8
    V    KY, MI, OH                            77          48          14       62.3       29.1         9.8
   VI    AL, FL, GA, MS, SC, TN, PR            70          38          21       54.3       55.2         8.8
  VII    IL,IN, IA,MN, ND, WI                 106          66          32       62.2       48.5        13.5
 VIII    CO, KS,MO, NB, SD, UT, WY             53          31          12       58.5       38.7         6.8
   IX    AR, LA, NM, OK, TX                    57          31          14       54.4       45.1         7.3
    X    AK, ID, MT, OR, WA                    15          10           7       66.6       70.0         1.9
   XI    AZ, CA, HI, NV                        84          53          28       63.1       52.8        10.6

TOtal    52 States*                           788**       468         221       59.3       47.2       100.0

 ** No MLA institutional member in Montana, Virgin Islands, and Wyoming.
 ** Canal Zone and Guam are not a part of any regional system.
 ** The entire NJ is included in Region II.

to the Board at the MLA Midwinter Meeting in            of an Ad Hoc Committee to Review the Goals and
December, 1973."                                        Structure of the Medical Library Association. The
                                                        charge to the Committee is as follows.
                                                           It shall be the assignment of this Committee to
 REPORT OF THE AD HOC COMMITTEE TO RE-                  reexamine the goals and structure of the Associa-
  VIEW THE GOALS AND STRUCTURE OF THE                   tion in terms of the present needs and aspirations
       MEDICAL LIBRARY ASSOCIATION                      of the membership as well as in terms of the re-
                                                        sponsibility to serve the biomedical community in
                  Introduction                          the most effective way possible. The Committee
                                                        should identify problems and suggest organiza-
   The Ad Hoc Committee to Review the Goals             tional changes necessary to solve them.
and Structure of the Medical Library Associa-              This examination should include but need not
                                                        be limited to: (1) study of the political structure of
tion developed because of the need for an assess-       the Medical Library Association, including par-
ment of the Association's functions and recom-          ticipation of members in the decision-making proc-
mendations for its future. At an earlier date           esses of the Association; (2) assessment of conti-
Gertrude Annan had chaired the Ad Hoc Com-              nuity of planning and program development; (3)
mittee on the Future Development of the MLA             investigation of desirability and means of involving
                                                        non-members in the activities of the Association;
and the recommendations of that Committee               (4) review of the Bylaws as an effective instrument
were approved by the Board in part or referred          for implementation of the objectives of the Asso-
to appropriate committees. (Bull. Med. Libr.            ciation; (5) consideration of Committee and Group
Assoc. 54: 383-386, 1966; 55: 458-459, 1967)            structure and responsibility, length of terms of of-
The present Committee failed to discover evi-           fice and procedures for nomination and election of
dence of implementation of any of the recom-            officers; (6) analysis of the authority, responsibili-
                                                        ties, staffing, and financing of the Central Office;
mendations or even the serious pursuit of any           and (7) study of the effectiveness of the Associa-
by the Association. This committee was con-             tion's public relations with special attention to
cerned with the current functions of the Asso-          methods of informing legislative and administrative
ciation as stated in President Morse's and the          governmental agencies on matters of interest to the
Board's charge:                                         membership.
                                                          The Committee shall present its findings and
  The Board of Directors approved the formation         recommendations to the Board of Directors and is

Bull. Med. Libr. Assoc. 62(2) April 1974                                                                  233
                              SEVENTY-SECOND ANNUAL MEETING
                                          TABLE 2
                              MEDICAL LIBRARY ASSOCIATION
                Questionnaire Survey on Dual Pricing of Biomedical Periodicals
                                     Overall returns-Foreign

  Region          Countries        No. Sent   No. Ret'd   Comments   % Ret'd   %   Comments! % Sent/Total
                Nigeria                6          3           1       50.0         33.3           4.4
                Senegal
                S Afr
                Zambia
       II       Australia             18          9          7        50.0         77.7          13.1
                Bangladesh
                Hong Kong
                India
                Japan
                New Zeal
                Philippines
                Thailand
      III       Canada                56         27         10       48.2          36.9          40.8
                Mexico
                Canal Z
      IV        Belgium               23         15          7       65.2          46.6          16.8
                U.K.
                Finland
                W Germany
                Malta
                Norway
                Sweden
                Switzerld
       V        Iran                  11          3          3        27.2         100.0          8.0
                Iraq
                Israel
                Lebanon
                Pakistan
                Syria
                Turkey
      VI        Argentina             23         10          4        43.5         40.0          16.9
                Brazil
                Colombia
                El Salvador
                Guatemala
                Guyana
                Panama
                Peru
                Venezuela
                W Indies

  Total                40            137         67         32        48.9         47.7         100.0

  Regions:     I .Africa
              II .Asia & Oceania (including Guam)
             III .Canada, Mexico & Canal Zone
             IV .Europe
              V.       Middle East
             VI .South America

234                                                       Bull. Med. Libr. Assoc. 62(2) April 1974
                                  MEDICAL LIBRARY ASSOCIATION

encouraged to inform the President of the Associa-       organizations, and program of continuing edu-
tion of its deliberations as they proceed.               cation. From time to time it has initiated surveys
                    -Bulletin of the Medical Library     describing the work locations, educational quali-
                      Association 58: 1, January 1970.
                                                         fications, salaries, and other factual information
   The Committee began to meet at the national           about our members. The Association has pro-
meeting in Louisville on January 26, 1970, and           ceeded gingerly to promote professional recog-
continued to meet at least twice a year there-           nition and it has not taken a stand on the eco-
after. As recommendations were completed,                nomic interests of our membership.
they were sent to the Board of Directors. The                The Bylaws of the Association do not specify
Committee meetings were open to all members,             any personal qualifications for individuals rep-
and those who attended also contributed to the           resenting "Institutional Members," and the
deliberations of the Committee. We hoped that            qualifications for active members are that they
free and open discussion of the issues would             be "persons who are, or at the time of their
give us at least an honest view of our problems.         election were, actively engaged in professional
The membership of the Committee varied, and              library or bibliographic work in medical or
some resigned. The core of the Committee                 allied scientific fields or who hold the Associa-
stayed together through a long and, at times,            tion's Certificate of Medical Librarianship"
tedious task. The members of the Committee are           (Bull. Med. Libr. Assoc. 54: 429, 1966). An
listed:                                                  Associate Member may be anyone who is in-
Warren P. Bird............ Resigned 1971                 terested in medical or allied scientific libraries.
Harold Bloomquist......... Resigned 1971                 The Association, therefore, represents all per-
Alfred M. Brandon                                        sons working in health-related libraries. The
Estelle Brodman........... Resigned 1971                 Bylaws do make a distinction, designat-ing per-
Gwendolyn S. Cruzat                                      sons who are "professionally" engaged in li-
M. Doreen Fraser                                          brary work. New approaches are currently being
Marie Harvin............. Resigned 1970                   developed for certification by another committee
Cecelia Kramer                                            and we have not considered this.
Miriam Hawkins Libbey                                        It is not easy to define policies in this area.
Jess Martin                                               At the time when our own certification policies
Erich Meyerhoff                                           were established, it was not uncommon to find
Maceo McCray.............. . Joined 1970                  members of the Association who headed im-
Vern M. Pings                                             portant medical libraries without an academic
Irwin Pizer                                               degree in librarianship. Today this is rare. Even
Nancy W. Zinn ............ Resigned 1972                  those who enter our profession from other aca-
  The following served as liaison with the Board          demic positions generally obtain a degree in
of Directors: Helen Kovacs, Elliott Morse,                librarianship in addition to the academic degrees
Donald Washburn, and Bernice Hetzner. To                  they already possess. Whatever the future trends
them we wish to express our thanks. In action             may be, we are considering the interests of the
and in spirit they helped the Committee. In               membership at this time. At least four groups
submitting our report, we are aware that more             may be distinguished whose interests and needs,
needs to be done, but what has been recom-                while similar, are not identical. These are:
mended must be submitted to the membership                      A. Professional health-sciences librarians
for decision.                                                       in academic institutions.
                             ERICH MEYERHOFF                    B. Professional health-sciences librarians
                                 Chairman                           in hospitals.
                                                                C. Professional health-sciences librarians
  Professional Status  and Economic Intterests                      in industry or other institutions.
               of the Membership                                D. Nonprofessional health-sciences library
    The Association has provided intellectual                       personnel.
 leadership to the profession through its publica-            A. The Association should adopt as its policy
 tions, annual meetings, joint projects with other         that professional librarians on the staff of aca-

 Bull. Med. Libr. Assoc. 62(2) April 1974                                                               235
                               SEVENTY-SECOND ANNUAL MEETING

demic institutions be accorded full faculty status.      policies for others, the Board of Directors
  The recommendation of the Library Study                should appoint an ad hoc committee to study
Committee of the Association of American                 and make recommendations concerning the
Medical Colleges, in its report to the National          status desirable, salary levels, conditions of
Library of Medicine of January 1967, should              employment, and a model contract for the
be adopted. It states:                                   professional librarians. (A job description has
                                                         been provided in Job Descriptions and Or-
   It is further recommended that medical center         ganizational Analysis for Hospitals and Related
administrators (a) recognize that by engaging in re-     Health Services. Rev. ed. Washington, D.C.:
search, teaching, and service, the health sciences
library will have met the usual criteria for full aca-   U.S.G.P.O., 1970. pp. 352-353.)
demic partnership in the health sciences establish-         C. Professional health-sciences librarians in
ment; (b) grant the library all of the rights and        industry and other agencies.
privileges afforded the other academic departments;         The same ad hoc committee should establish
and (c) permit the library to compete for budgetary
and other support on equal terms with the other in-      guidelines for the conditions of employment,
structional and research programs in the health sci-     levels of compensation, and a model contract
ences educational center.                                for this group.
                 -Journal of Medical Education 42,          D. Nonprofessional health-sciences library
                             part 2: 35, August 1967.    personnel.
   It is recommended that the Board of the                  In view of the beginning unionization of
Medical Library Association submit to the vote           some people working in hospitals and hospital
of the membership the joint statement on Fac-            libraries, the same ad hoc committee should
ulty Status of the Association of College and            develop job descriptions, guidelines for con-
Research Libraries as passed during its annual           ditions of employment, levels of compensation,
conference in Chicago on June 26, 1972. The              and professional positions.
text of this statement, as published in College             Factual information about the profession
and Research Libraries News 8: 209-10, 1972,             continues to be a vital necessity. The recent
is appended. The board should also submit to a           health-sciences library manpower studies of
vote by the membership the adoption of "Stan-            Kronick, Rees, and Rothenberg (Bull. Med. Libr.
dards for Faculty Status for College and Uni-            Assoc. 58: 7-17, January 1970; 58: 510-520,
versity Librarians," adopted by the membership           October 1970; 59: 21-29, January 1971), the
of the Association of College and Research Li-           statistical studies of health-sciences libraries in
braries in Dallas, Texas, June 26, 1971. The             the United States by S. Crawford and others
text has been adapted for use by the Medical             (Bull. Med. Libr. Assoc. 60, Supplement 2: 1-56,
Library Association. The statement is also               April 1972) have contributed to sound de-
appended. "In supporting a policy of faculty or          scriptions of the present status of the profession.
academic status for health-sciences librarians,          We recommend that funds be made available
we accept the requirements and standards which           to enable the Committee on Surveys and Statis-
are demanded of others in these positions. The           tics to provide statistical analyses not less than
policies regarding appointments, tenure, and             once every three years. These data should in-
promotion of the American Association of Uni-            clude:
versity Professors (copy appended) should be                   1. Number of persons in medical or health-
endorsed and accepted by the Association. The                      related libraries in the U.S.
Board of Directors should submit all of the                    2. Characteristics of this population
above recommendations to the membership for                        a. Demographic characteristics, age, sex
approval."                                                         b. Educational status
   B. Professional health-sciences librarians in                   c. Employment characteristics, salary
hospitals or other health care agencies.                            ranges
   When these institutions are affiliated with                3. A report on economic status of the pro-
academic institutions and the hospital staff holds               fession modeled on the reports of Com-
academic appointments, the recommendations                       mittee 2 of the American Association of
made above apply. To formulate appropriate                       University Professors (AA UP Bulletin
236                                                              Bull. Med. Libr. Assoc. 62(2) April 1974
                                  MEDICAL LIBRARY ASSOCIATION

        57: 223-285, Summer 1971). Data for              freedom, for example, is indispensable to librarians,
        regions, as well as for individual in-           because they are trustees of knowledge with the re-
        stitutions, should be made available to          sponsibility of insuring the availability of informa-
                                                         tion and ideas, no matter how controversial, so that
        make meaningful comparisons.                     teachers may freely teach and students may freely
JOINT STATEMENT ON FACULTY STATUS                        learn. Moreover, as members of the academic
        OF COLLEGE AND UNIVERSITY                        community, librarians should have latitude in the
                     LIBRARIANS*                         exercise of their professional judgment within the
                                                         library, a share in shaping policy within the insti-
   As the primary means through which students           tution, and adequate opportunities for professional
and faculty gain access to the storehouse of organ-      development and appropriate reward.
ized knowledge, the college and university library          Faculty status entails for librarians the same
performs a unique and indispensable function in          rights and responsibilties as for other members of
the educational process. This function will grow in      the faculty. They should have corresponding en-
importance as students assume greater responsibil-       titlement to rank, promotion, tenure, compensation,
ity for their own intellectual and social develop-       leaves, and research funds. They must go through
ment. Indeed all members of the academic commu-          the same process of evaluation and meet the same
nity are likely to become increasingly dependent on      standards as other faculty members.'
skilled professional guidance in the acquisition and        On some campuses, adequate procedures for ex-
use of library resources as the forms and numbers        tending faculty status to librarians have already
of these resources multiply, scholarly materials ap-     been worked out. These procedures vary from cam-
pear in more languages, bibliographical systems be-      pus to campus because of institutional differences.
come more complicated, and library technology            In the development of such procedures, it is essen-
grows increasingly sophisticated. The librarian who      tial that the general faculty or its delegated agent
provides such guidance plays a major role in the         determine the specific steps by which any profes-
learning process.                                        sional position is to be accorded faculty rank and
   The character and quality of an institution of        status. In any case academic positions which are to
higher learning are shaped in large measure by the       be accorded faculty rank and status should be ap-
nature of its library holdings and the ease and          proved by the senate or the faculty at large before
imagination with which those resources are made          submission to the president and to the governing
accessible to members of the academic community.         board for approval.
Consequently, all members of the faculty should             With respect to library governance, it is to be
take an active interest in the operation and develop-    presumed that the governing board, the administra-
ment of the library. Because the scope and charac-       tive officers, the library faculty, and representatives
ter of library resources should be taken into ac-        of the general faculty will share in the determina-
count in such important academic decisions as cur-       tion of library policies that affect the general in-
ricular planning and faculty appointments, librar-       terests of the institution and its educational pro-
ians should have a voice in the development of the       gram. In matters of internal governance, the library
institution's educational policy.                        will operate like other academic units with respect
   Librarians perform a teaching and research role       to decisions relating to appointments, promotions,
inasmuch as they instruct students formally and          tenure, and conditions of service.2
informally and advise and assist faculty in their
scholarly pursuits. Librarians are also themselves            STANDARDS FOR FACULTY STATUS
involved in the research function; many conduct                 FOR COLLEGE AND UNIVERSITY
research in their own professional interests and in                          LIBRARIANS
the discharge of their duties.
    Where the role of college and university librar-        Adopted by the Membership of the Association
ians, as described in the preceding paragraph, re-       of College and Research Libraries, Dallas, Texas,
quires them to function essentially as part of the       June 26, 1971.
faculty, this functional identity should be recog-          With publication increasing at an exponential
nized by granting of faculty status. Neither admin-      rate, with the variety of forms of publication pro-
istrative responsibilties nor professional degrees,      liferating rapidly, with significant scholarly and in-
titles, or skills, per se, qualify members of the aca-   formation material appearing in all the world's
demic community for faculty status. The function            1 Cf. 1940 Statement of Principles on Academic
of the librarian as participant in the processes of
teaching and research is the essential. criterion of     Freedom and Tenure; 1958 Statement on Proce-
faculty status.                                          dural Standards in Faculty Dismissal Proceedings;
    College and university librarians share the pro-     1972 Statement on Leaves of Absence.
fessional concerns of faculty members. Academic             2 Cf. 1966 Statement on Government of Colleges
                                                         and Universities, formulated by the American
    * Endorsed by the Association of College and         Council on Education, American Association of
Research Libraries at the Annual Conference in           University Professors, and Association of Govern-
Chicago, June 26, 1972.                                  ing Boards of Universities and Colleges.

Bull. Med. Libr. Assoc. 62(2) April 1974                                                                    237
                               SEVENTY-SECOND ANNUAL MEETING

languages, with the bibliographical apparatus of             2. Library governance. College and university
many fields and subfields becoming increasingly          libraries should adopt an academic form of govern-
difficult to use, with the growing sophistication of     ance. The librarians should form as a library
library and information technology, and with the         faculty whose role and authority is similar to that
development of academic libraries into large and         of the faculties of a college, or the faculty of a
complex organizations, the work of the academic          school or a department.
librarian has become highly specialized and de-              3. College and university governance. Librarians
manding.                                                 should be eligible for membership in the academic
    The academic librarian makes a unique and im-        senate or equivalent body at their college or uni-
portant contribution to American higher education.       versity on the same basis as other faculty.
He bears central responsibility for developing col-          4. Compensation. The salary scale for librar-
lege and university library collections, for extend-     ians should be the same as that for other academic
ing bibliographical control over these collections,      categories with equivalent education and experi-
for instructing students (both formally in the class-    ence. Librarians should normally be appointed
room and informally in the library), and advising        for the academic year. If a librarian is expected to
faculty and scholars in the use of these collections.    work through the summer session, his salary scale
He provides a variety of information services to the     should be adjusted similarly to the summer session
college or university community, ranging from an-        scale of other faculty at his college or university.
swers to specific questions to the compilation of ex-        5. Tenure. Librarians should be covered by
tensive bibliographies. He provides library and in-      tenure provisions the same as those of other
formation services to the community at large, in-        faculty. In the pretenure period, librarians should be
cluding federal, state, and local government agen-       covered by written contracts or agreements the
cies, business firms and other organizations, and        same as those of other faculty.
private citizens. Through his own research into the          6. Promotion. Librarians should be promoted
information process and through bibliographical          through ranks and steps on the basis of their aca-
and other studies, he adds to the sum of knowledge       demic proficiency and professional effectiveness.
in the field of library practice and information sci-    A peer review system similar to that used by
ence. Through membership and participation in li-        other faculty is the primary basis of judgment in
brary and scholarly organizations, he works to im-       the promotion process for academic librarians. The
prove the practice of academic librarianship, bib-       librarians' promotion ladder should have the same
liography, and information service.                      titles, ranks, and steps as that of other faculty.
    Without the librarian, the quality of teaching,          7. Leaves. Sabbatical and other research leaves
research, and public service in our colleges and uni-    should be available to librarians on the same basis,
versities would deteriorate seriously and programs       and with the same requirements, as they are avail-
in many disciplines could no longer be performed.        able to other faculty.
His contribution is intellectual in nature and is the        8. Research funds. Librarians should have ac-
product of considerable formal education, including      cess to funding for research projects on the same
professional training at the graduate level. There-      basis as other faculty.
fore, college and university librarians must be rec-         9. Academic freedom. Librarians in colleges and
ognized as equal partners in the academic enter-         universities must have the protection of academic
prise, and they must be extended the rights and          freedom. Library resources and the professional
privileges which are not only commensurate with          judgment of librarians must not be subject to
their contributions, but are necessary if they are to    censorship.
carry out their responsibilities.                           To implement these standards, (the Association
    The Committee on Academic Status of the As-          of College and Research Libraries and the Amer-
sociation of College and Research Libraries strongly     ican Library Association) the Medical Library
endorses the formal recognition of the college or        Association will:
university librarian's academic status by all institu-       1. Publicize these standards to all colleges and
tions of higher education and their governing bod-       universities and their libraries, all library schools,
ies. It urges that the Association of College and        all library organizations, all higher education orga-
Research Libraries and the American Library As-          nizations, and all agencies which accredit academic
sociation adopt as standards the following rights        institutions.
and privileges for all academic librarians:                 2. Seek to have these standards formally adopted
    1. Professional responsibilities and self-deter-
mination. Each librarian should be assigned general      or endorsed by all colleges and universities and their
responsibilities within his particular area of com-      libraries, all library schools, all library organiza-
petence. He should have maximum possible lati-           tions, all higher education organizations, and all
tude in fulfilling these responsibilities. However,      agencies which accredit academic institutions.
the degree to which he has fulfilled them should be         3. Investigate all violations of these standards
regularly and rigorously reviewed. A necessary ele-      which are reported by members of (the Associa-
ment of this review must be appraisal by a com-          tion of College and Research Libraries) the Med-
mittee of peers who have access to all available evi-    ical Library Association. Such investigations will
dence.                                                   be coordinated and supervised by (the Committee
238                                                              Bull. Med. Libr. Assoc. 62(2) April 1974
                                   MEDICAL LIBRARY ASSOCIATION

on Academic Status of the Association of College          Academic Freedom
and Research Libraries) the Board of Directors of             (a) The teacher is entitled to full freedom in re-
the Medical Library Association or a committee            search and in the publication of the results, subject
appointed by them.                                        to the adequate performance of his other academic
   4. Invoke the following sanctions against in-          duties; but research for pecuniary return should be
stitutions of higher education which are found,           based upon an understanding with the authorities
after such investigation, to be in violation of any       of the institution.
or all of these standards:                                    (b) The teacher is entitled to freedom in the
         a. Publicize the violation and the institution   classroom in discussing his subject, but he should
      concerned in GRL News, MLA News, the                be careful not to introduce into his teaching con-
      Bulletin of the Medical Library Association,        troversial matter which has no relation to his sub-
      and other appropriate publications.                 ject. Limitations of academic freedom because of
         b. Refuse to accept advertisements in any        religious or other aims of the institution should be
      (ALA) MLA publication for positions at that         clearly stated in writing at the time of the appoint-
      institution.                                        ment.
         c. Discourage its members from accepting             (c) The college or university teacher is a citizen,
      employment at that institution, through notices     a member of a learned profession, and an officer of
      in its publications and other means.                an educational institution. When he speaks or writes
   A reasonable amount of time-three to five              as a citizen, he should be free from institutional
years-should be provided college and university           censorship or discipline, but his special position in
libraries which do not currently conform to any           the community imposes special obligations. As a
or all of these standards, to enable them to do so.       man of learning and an educational officer, he
However, no such grace period should be provided          should remember that the public may judge his pro-
to libraries which currently do conform, either           fession and his institution by his utterances. Hence
wholly or in part, and which seek to deny or with-        he should at all times be accurate, should exercise
draw any such rights and privileges.                      appropriate restraint, should show respect for the
        AMERICAN ASSOCIATION OF                           opinions of others, and should make every effort
         UNIVERSITY PROFESSORS                            to indicate that he is not an institutional spokes-
                                                          man.
    ACADEMIC FREEDOM AND TENURE-                          Academic Tenure
        1940 STATEMENT OF PRINCIPLES
    The purpose of this statement is to promote pub-         (a) After the expiration of a probationary pe-
lic understanding and support of academic freedom         riod, teachers or investigators should have perma-
and tenure and agreement upon procedures to as-           nent or continuous tenure, and their service should
sure them in colleges and universities. Institutions      be terminated only for adequate cause, except in
of higher education are conducted for the common          the case of retirement for age, or under extraordi-
good and not to further the interest of either the in-    nary circumstances because of financial exigencies.
dividual teacher1 or the institution as a whole. The         In the interpretation of this principle it is under-
common good depends upon the free search for              stood that the following represents acceptable aca-
truth and its free exposition.                            demic practice:
                                                                1) The precise terms and conditions of every
    Academic freedom is essential to these purposes       appointment should be stated in writing and be in
and applies to both teaching and research. Freedom        the possession of both institution and teacher be-
in research is fundamental to the advancement of          fore the appointment is consummated.
truth. Academic freedom in its teaching aspect is               2) Beginning with appointment to the rank of
fundamental for the protection of the rights of the       full-time instructor or a higher rank, the proba-
teacher in teaching and of the student to freedom         tionary period should not exceed seven years, in-
in learning. It carries with it duties correlative with   cluding within this period full-time service in all
rights.                                                   institutions of higher education; but subject to the
    Tenure is a means to certain ends; specifically:      proviso that when, after a term of probationary ser-
(1) Freedom of teaching and research and of extra-        vice of more than three years in one or more insti-
mural activities and (2) a sufficient degree of eco-      tutions, a teacher is called to another institution it
nomic security to make the profession attractive to       may be agreed in writing that his new appointment
men and women of ability. Freedom and economic            is for a probationary period of not more than four
security, hence, tenure, are indispensable to the suc-    years, even though thereby the person's total pro-
cess of an institution in fulfilling its obligations to   bationary period in the academic profession is ex-
its students and to society.                              tended beyond the normal maximum of seven years.
                                                          Notice should be given at least one year prior to
    1 The word "teacher" as used in this document         the expiration of the probationary period if the
is understood to include the investigator who is at-      teacher is not to be continued in service after the
tached to an academic institution without teaching        expiration of that period.
duties.                                                         3) During the probationary period a teacher

Bull. Med. Libr. Assoc. 62(2) April 1974                                                                    239
                               SEVENTY-SECOND ANNUAL MEETING
should have the academic freedom that all other       had requested. Had this been done, a more accu-
members of the faculty have.                          rate, perhaps a more useful account, might have
      4) Termination for cause of a continuous ap-    been written.
pointment, or the dismissal for cause of a teacher       "The Committee has worked continuously since
previous to the expiration of a term appointment,     1969, and while its composition changed, two
should, if possible, be considered by both a faculty  former Presidents of the Association and the edi-
committee and the governing board of the institu-     tor of its journal were among its members. The
tion. In all cases where the facts are in dispute, theofficers and the Board of the Association author-
accused teacher should be informed before the         ized the expenditure of thousands of dollars to en-
hearing in writing of the charges against him and     able this large Committee to meet regular-ly. They
should have the opportunity to be heard in his own    gave tangible and earnest support to its actions.
defense by all bodies that pass judgment upon his        "The Committee did not resign in a 'protest
case. He should be permitted to have with him an      move.' At the meeting in San Diego, in June 1972,
advisor of his own choosing who may act as coun-      attended by Noel Savage of Library Journal, we
sel. There should be a full stenographic record of    planned to request discharge after our report on
the hearing available to the parties concerned. In    the 'Professional Status and Economic Interests of
the hearing of charges of incompetence the testi-     the Membership' had been revised and presented to
mony should include that of teachers and other        the Board. This still needs to be done.
scholars, either from his own or from other insti-       "The Committee is not disbanding because its
tutions. Teachers on continuous appointment who       advice is not heeded, as Noel Savage suggests, but
are dismissed for reasons not involving moral tur-    because its work has come to an end. I believe
pitude should receive their salaries for at least a   strongly that our membership should have an op-
year from the date of notification of dismissal      portunity to vote on our recommendations just as
whether or not they are continued in their duties at they voted on the establishment of a double slate,
the institution.                                      on the election of the Nominating Committee and
     5) Termination of a continuous appointment       other recommendations. The present Board has not
because of financial exigency should be demonstra-    obstructed anything.
bly bona fide.                                           "Mention is made of the 'internal problems of
                                                      the Committee.' My recollection is that I said I had
    An oral supplement to the report was pre- hoped for a free, uninhibited examination of all as-
 sented by Mr. Meyerhoff:                            pects of our organizational life by means of truly
                                                     free discussions, sharp delineations of individual
    "Madam Chairman, it is with personal and positions, a relentless questioning of established
 profound apologies that I submit the following practices and goals, even polemics and occasional
 corrections. They are apologies to Nancy Zinn, chaos. Although care was taken to have a good mix
 who should not be classed as having resigned the on the Committee of persons of known intellectual
 Committee in 1972. She should be listed as one rigor, established and new members, blacks and
 of the signers of the Committee Report.             whites, my own purely personal view is that we
                                                     failed to achieve this goal.
    I also rise to a point of personal privilege. On     "Although spirited and principled discussions of
September 1, 1972, the Library Journal issued issues occurred, we did not maintain a consistently
an editorial entitled, "MLA Goals Committee high level of intellectual and moral confrontation.
                                                                                          committees, hold-
Resigns in Protest" appearing on page 2678 in ingthe end, to tasks we like most staying within the
                                                     In           we worked
                                                          closely               had set,
the Journal.                                         confines of self-imposed limits. Ruefully, I ad-
   The editorial quoted some of the reports of mitted to Miss Savage that at fifty I discovered I
the Committee and also reported an interview was too old to 'rock the boat.'
with its Chairman, Erich Meyerhoff. There was           'The article contains an unfortunate and unde-
                                                     served swipe at a conscientious, decent man, Dr.
a good deal of misunderstanding, and I wrote a Donald Washburn of the American Dental Asso-
letter to the Library Journal on December 11, ciation, who served as the liaison to the Board of
which was finally published sometime this Directors for our Committee. He has helped the
month. I would like to read that letter.             Committee throughout its work and tried to repre-
                                                     sent our point of view. Moreover, it is not fair to
   "To the Editor of the Library Journal: L.J. of charge the Executive Secretary with the ills of the
September 1, 1972, carries a news story headed organization. My recollection is that I stated that
"MLA Goals Committee Resigns in Protest," stated the Committee considered and outlined the scope
to be based in part upon an interview with Erich of the activities of an Executive Director because
Meyerhoff, Chairman of the Committee to Review there was dissatisfaction with the functioning of
the Goals and Structure of the Medical Library the Central Office.
Association. Unfortunately, I never had an oppor-       "The Medical Library Association has grown
tunity to read the story before it was printed, as I from a small, intimate group of members linked by
240                                                           Bull. Med. Libr. Assoc. 62(2) April 1974
                                   MEDICAL LIBRARY ASSOCIATION
sustained personal contact to a large national or-            An oral supplement to the report was pre-
ganization, now more remote and impersonal. Ex-            sented by Miss Darling: "I want to refer you to
cept for a small headquarter staff, no one is paid
for the work done for the Association and many             the first Article of the provision to revise the
work hard to further its interests.                        Code on Certification. I will just read the sum-
    'The membership continues to be affirmatively          mary very briefly. Before that, I want to say our
identified with the organization and its leadership.       Committee met for the first time here and we
To construct from the discussions of our Commit-           have worked out a questionnaire which we have
tee a morality play, a struggle of good and evil,
simply is not is accord with reality.                      tested on a few people, and we hope to mail it
   "Our Committee tried to examine the political           with the August MLA News. We hope we will
and social consequences of the growth of the As-           get several hundred or maybe all 2,000 reports
sociation not only in numbers but also in terms of         back rather than the twenty-eight that were re-
its social composition, its regional make-up, its in-
stitutional affiliations and in relation to the growing    turned to the first Ad Hoc Committee. We are
importance of its members as professionals in the          making it simple so you can do it in five min-
field of communication and information transfer.           utes, if you have opinions on the points we are
   'The Association also responds to changes in the        raising.
national and social context in which it functions.            We have tried to cover all the points that have
All this occurs at a time when the 'old guard' of
the Association is retiring and a new leadership has       been raised at this meeting and in the communi-
not quite emerged. The work of the Committee to            cations with the first Ad Hoc Committee.
Review the Goals and Structure of the Medical Li-             The following four levels of certification al-
brary Association is the Association's attempt to         low for individual advancement to additional
define its problems and find solutions. When Li-
brary Journal quotes or paraphrases the report of         formal education and other experience. Level
our Committee, it records these problems, con-             1-Health Sciences Library Technician require-
cerns, dissatisfactions and proposed solutions cor-       ment, a written assessment. I will not go through
rectly. The rest is a misconception. This is signed       all these assessments with you. If you want
Erich Meyerhoff."                                         them, I will be glad to tell you individually, but
    REPORT OF THE AD HOC COMMlTTEE TO                      I don't think I should take the time to go into
     DEVELOP A NEW CERTIFICATION CODE                     that aspect now.
   The new Ad Hoc Committee to Develop a                      Eligibility-An A.A. degree or two years of
New Certification Code was established in No-             college level work shown by a transcript or two
vember 1972. In the months since then, the                years experience in a Health Science Library.
members have exchanged views on problems                     Level 2-Health Science Library Associate
and possible solutions and are in the process of          requirement, a written assessment. Eligibility-
reviewing the recommendations of the previous             A.B.A. or B.S. degree. The second point is one
Committee. The new Committee plans to hold                year's experience in a Health Sciences Library
 an open meeting at the Annual Meeting in Kan-            or two years' experience in a general library, or
sas City on Wednesday afternoon, May 30, at               two years' experience in another health field
2 P.M. at which we invite Association members             such as medical technology, nursing, et cetera.
to express their ideas on certification in general,          Level 3-and you will recognize these are
the question of whether it should be continued            equivalent to ALA levels in their policy state-
and, if so, what it should stand for, how many            ment-Health Sciences Librarian requirement,
levels of certification there should be, and how,         a written assessment. Eligibility-an M.A. or
within the realms of practicality, the Associa-           M.S. degree or fifth year L.S. degree from the
tion might implement the suggestions made.                accrediting college or university. The graduate
   The Committee expects, or at least hopes, to           degree may be in any field plus one year's ex-
have its final report and recommendations ready           perience in the health science library or two
by the time of the 1974 Annual Meeting. What              years' experience in non-health sciences library,
is in the final report will depend in good mea-           or two years' experience in another health re-
sure on input from the members of the Associa-            lated field such as medical technology, nursing
tion at the Kansas City Meeting.                          and so on.
                                  LOUISE DARLING             Level 4-Senior Health Sciences Library re-
                                  Chairman                quirement, an oral assessment. Eligibility-meet
Bull. Med. Libr. Assoc. 62(2) April 1974                                                                241
                               SEVENTY-SECOND ANNUAL MEETING

the requirements for certification at Level 3 and       librarian who has completed the majority of the
five years' experience; two can be counted from         academic requirements for a degree but has not
Level 3 eligibility evidence.                           received the formal degree and whose experi-
   Another point, academic attainment such as           ence and professional excellence will allow for
a second Master's degree with a major in                the certification.
Health Sciences Librarianship, a doctoral de-              There have been some questions about certi-
gree; a published contribution such as books,           fication procedures while code revisions are un-
articles or reviews.                                    der consideration. The answer is that for the
   Level 5-documented but unpublished, such             year ahead certification will follow the existing
as staff manuals, building programs, et cetera.         code."
   Then, part 3, recertification. If certification is
                                                          REPORT OF THE COMMITTEE ON REGIONAL
to be a guide to an individual's capabilities, it
should be kept current. Since health sciences                   MEDICAL LIBRARY PROGRAMS
libraries are rapidly changing in content, we              At its midwinter meeting, the Board of Di-
need new techniques to use. The Committee               rectors of the Medical Library Association
proposed that certification not be permanent            voted against sponsorship of interdisciplinary
and that recertification every five years be re-        conferences as proposed by the Committee.
quired. The desire to be certified and the pride           With no charge remaining for the Committee
in certification will motivate an individual's          on Regional Medical Library Programs, the
concern for his personal development; thus re-          Board voted to terminate it by a Bylaws amend-
certification will serve to upgrade this level of       ment to be presented to the membership at the
the manpower force.                                     1973 annual meeting.
   Evidence is to be resubmitted on recertifica-           The Committee membership thanks the
tion at the same level, academic achievement            Board of Directors for the action taken.
and a minimum of two quarters or one semester                                           JESs A. MARTIN
hour of academic work, equivalent class time                                            Chairman
spent in continuing education courses, special
seminars or institutes, publications, letter from         REPORT OF THE PAST       PRESIDENTS' COUNCIL
supervisor or hospital administrator attesting to          The Past Presidents' Council's purpose is to
the professional growth. Unpublished evidence           carry out any special project proposed by the
of professional attainment consists of staff man-       President. This year no request has been re-
uals, building programs, et cetera. Professional        ceived. The Council, however, will, in Kansas
activities consist of teaching, or having an office     City, as it has in past Convention areas, lend its
or being a Committee Chairman in a profes-              collective support to furthering the hospitality
sional association. A combination, but not all          program of the Annual Conference.
of the preceding activities must be met, based                                      MILDRED C. LANGNER
on the points given each, as in Level 4 certifica-                                  Chairman
tion.
   The last section deals with special cases and            REPORT OF THE HONORS AND AWARDS
appeals. It should be possible to provide for a                            COMMITTEE
review of exceptional cases. A three-man review            1) A functional reorganization of Committee
committee should be established consisting of           structure has been achieved, with regularly con-
one man from the Certification Committee se-            stituted subcommittees on the Eliot Prize, Gott-
lected by the Chairman, one member selected             lieb Essay, and Rittenhouse Award reporting to
by the person making the plea for a special case        the full Committee and thereby to the Board.
or an appeal, and the third member selected by             2) The Association directory published in the
the other two members. A request for consider-          October 1972 Bulletin, p. 587, incorrectly lists
ation as a special case would not have to go            an H&A Committee Subcommittee on the Janet
through the Certification Committee but only            Doe Lecture. The Janet Doe Lecture Committee
to its Chairman for action.                             is presently an autonomous, self-perpetuating
   An example of the special appeal is that of a        body consisting of the last three Doe lecturers,
242                                                             Bull. Med. Libr. Assoc. 62(2) April 1974
                              MEDICAL LIBRARY ASSOCIATION

who select the next lecturer without any other       Miss Sara Jean Jackson, Memphis, Tennessee
Committee or Board approval. It is the feeling of    Mrs. Winifred E. Kistler, Davis, California
present members of the H&A Committee that            Miss Emma Lue Kopp, Kansas City, Kansas
the procedure for selecting the Doe lecturer         Mrs. Phyllis S. Mirsky, Los Angeles, Califor-
should be revised, with responsibility for this        nia
honor given to the full H&A Committee in the         Miss Hilda E. Moore, Baltimore, Maryland
same way that the Committee presently awards         Harold Oatfield, Milwaukie, Oregon
the Noyes Award, or that a Doe Lecture Sub-          Mrs. Judith A. Overmier
committee of the H&A Committee should be             Miss Eleonor E. Pasmik
constituted in the same manner that the Eliot,       Mrs. Ursula Poland, Albany, New York
Gottlieb, and Rittenhouse subcommittees exer-        Jerome Rauch, Philadelphia, Pennsylvania
cise their responsibilities.                         Fred W. Roper, Chapel Hill, North Carolina
   3) The Committee has elected to present the       Miss Helen F. Silverman, St. Louis, Missouri
Noyes Award in Kansas City in 1973.                  John E. Thornbury, Los Angeles, California
   4) The Committee has been concerned about         John A. Timour, New Haven, Connecticut
the relative lack of interest among MLA mem-         Miss Lorrayne B. Webb, Houston, Texas
bers and the consequent low number of sub-           Mrs. Cora P. Wilson, Spokane, Washington
missions for the Eliot, Gottlieb, and Ritten-                                    SARAH C. BROWN
house awards; the Committee will be working                                      Chairman
on recommendations to amend this situation.          Having received all of the available commit-
                               JEROME S. RAUCH tee reports, President Crawford then asked for
                               Chairman           reports of MLA Representatives and Delegates
   Mr. Rauch added a brief oral supplement to to other organizations. The Representative to
his Report: "As an addition to our Report, may the National Translations Center Advisory
I advise you that the Rittenhouse and Eliot Board was not present and no report was re-
Awards will also be presented at our meeting ceived.
this year."                                          REPORT OF AAAS COUNCIL AND SECTION T,
                                                        INFORMATION AND COMMUNICATION
   REPORT OF THE NOMINATING COMMNITEE
                                                 The annual meeting of the AAAS was held
   According to the Bylaws published in the in Washington, D.C., December 26-30, 1972.
Bulletin of the Medical Library Association, The Council considered and voted amendments
v.60, Jan. 1972, the following report is sub- to the new Constitution. A principal change is
mitted:                                       that representatives of affiliates such as MLA
President                                     are not automatically members of the AAAS
   Mrs. Sarah C. Brown, Birmingham, Alabama Council. While they do continue as members of
Vice-President (President-Elect)              designated section committees, each section
   Sam W. Hitt, Houston, Texas                elects one member to Council, the net effect
   Jess A. Martin, Memphis, Tennessee         being a beneficial reduction in Council size.
Board of Directors (three years)              However, direct management of AAAS affairs
   Miss Minnie A. Orfanos, Chicago, Illinois  is not bestowed, also a probable desirable effect.
   Erich Meyerhoff, New York, New York        Reports from the various committees and com-
Nominating Committee (nine to be elected)     missions previously distributed were accepted.
   Miss Edwarda Adams, San Francisco, Cali- Resolutions were presented concerning popula-
      fornia                                  tion research, child care at AAAS meetings,
   Miss Genevieve Cole, Boston, Massachusetts science in the promotion of human welfare,
   Mrs. Dorice DesChene, Seattle, Washington  chemical/biological warfare, meeting facilities,
   Mrs. Viola G. Furumoto, Honolulu, Hawaii   inclusion of creation theory in science curricula,
   Mrs. Lelde Gilman, Los Angeles, California and conservation of nonhuman primates.
   Miss Virginia Holtz, Madison, Wisconsin       The annual meeting of Section T was held at
   Mr. Ronald D. Hutchins, Albany, New York noon on December 28, with the address being

Bull. Med. Libr. Assoc. 62(2) April 1974                                                      243
                           SEVENTY-SECOND ANNUAL MEETING

delivered by Andrew Aines, Section Chairman,      ference, the meetings with the theme of "A
on "The Communications Revolution: Some           World of Information" did not live up to the
Second Thoughts." Other sponsored programs        claim. Perhaps the most unusual feature of the
included sessions on "Where Does Science Edu-     meetings was the fact that they were videotaped
cation Begin?" and "Can We Afford the Re-         and rerun over the hotel's closed circuit TV
search Library?" Programs sponsored by other      system. This allowed a delegate either to see a
affiliates of Section T included "Regional and    recap of a particularly interesting session, or
National Communication Networks" (American        made it possible for him to avoid them alto-
Medical Writers Association), "Science Report-    gether. One of the best uses of the videotape
ing by Television" (National Association of       system, provided by Battelle, was a round robin
Science Writers), and "Bio-cybernetics and the    featuring all of the past presidents of the As-
Assessment of Technological Advancement"          sociation, giving a summary of the highlights of
(American Cybernetics Society).                   their terms of office. This provided an interest-
   The Section elected as its Chairman Jordan     ing piece of oral and visual history and will be
Baruch (Harvard Business School) and as Chair-    a valuable addition to the archives of the As-
man-Elect Dr. Martin Greenburger (Johns           sociation. Another projected use of the tapes
Hopkins University); Scott Adams (Biological      will be the provision of an edited version of the
Sciences Communications Project, George           annual meeting which can be distributed for
Washington University) continues as Section       showing to regional groups, thus enabling many
Secretary.                                        members to catch the flavor of an annual meet-
                       WILLIAM S. BUDINGTON       ing, perhaps for the first time.
                       Representative                The practice of leading into the Business
                                                  Meeting with an Awards Luncheon continued,
REPORT OF THE BIBLIOGRAPHY COMMITTEE OF           and the awards were:
   THE ALA REFERENCE SERVICES DIVISION               Best Information Sciences Book-to Robert
   This Committee is responsible for surveys of   S. Taylor for The Making of a Library.
the field of bibliography, disseminating infor-      Best Chapter or SIG Publication-to Cather-
mation, studying needs, and advising on proj-     ine Hollan for the SIG/Automated Language
ects underway or under consideration. The         Processing Newsletter.
members are imaginative, resourceful individ-        Best JASIS Paper-to Christine Montgomery
uals looking for ways to communicate with         for "Linguistics and information science,"
other ALA committees with responsibilities that   JASIS 23: 195-219, 1972.
touch theirs. Plans are being made to monitor        Best Student Member Paper-to Vera Mel-
the meetings of the ACRL Ad Hoc Committee         nyk for "Man-machine interface: frustration,"
on Bibliographic Instruction, the RASD-HS         Syracuse University.
Bibliography Committee, the RTSD/ ISAD/              Award of Merit-to Phyllis A. Richmond for
RASD Joint Committee on Representation in         "her contribution to the understanding of the
Machine-Readable Form of Bibliographic In-        theory and practice of subject analysis, in gen-
formation, etc. Chairmen of these committees      eral, and classification, in particular."
will be invited to send representatives to our
meetings.                                       Other Highlights of the Year
                      HELEN BROWN SCHMIDT          The Association's membership reached a to-
                      Representative            tal of 3,489. The first regional conference was
                                                held in Dayton, Ohio. A second regional con-
     AMERICAN SOCIETY FOR INFORMATION           ference has been set for Bloomington, Minne-
                SCIENCE (ASIS)                  sota, on April 26-27, with the theme "Forecast
  The 36th Annual Meeting of the American for Information Service."
Society for Information Science took place at      A Publication Division was formed and ASIS
the Shoreham Hotel in Washington, D.C., on published the Annual Review of Information
October 23-26, 1972.                            Science and Technology for the first time. It
   Although widely touted as an innovative con- continues to be edited by Carlos Cuadra.
244                                                       Bull. Med. Libr. Assoc. 62(2) April 1974
                               MEDICAL LIBRARY ASSOCIATION

   A separate cumulative index to the Annual         Sources for Professional and Patients' Libraries
Review of Information Science and Technology         in Hospitals" will be continued.
has been published, covering volumes 1-7. It            Presidents of national library associations
is available at a cost of $4.25 to members and       were asked to send a representative to a meet-
$5.00 to nonmembers.                                 ing to draft a reply to the copyright problem. It
   There is now a total of fifteen Special Inter-    was agreed that all member associations would
est Groups (SIG), an increase over the previous      be consulted for approval of the statement.
year.                                                   Federal aid for libraries was discussed by a
   Two new student chapters were formed.             representative of HEW. A low library priority is
   There are twenty-eight nonvoting and nine         evidenced in the federal budget at the present
voting liaison representatives.                      time.
   Many members were dissatisfied because the                                       SARAH C. BROWN
Conference proceedings were not available in                                        Representative
advance, as in previous years, and a motion was
passed to assure that this would not recur.                 INTERAGENCY COUNCIL ON LIBRARY
   Future meetings scheduled are: 1973, Los                       RESOURCES FOR NURSING
Angeles-October 21-25; 1974, Atlanta-Oc-                The Interagency Council on Library Re-
tober 13-18; 1975, Boston-November 2-6;              sources for Nursing met on October 27, 1972,
1976, San Francisco-October 31-November              and on March 30, 1973, at the American Jour-
4; 1977, Chicago-October 23-28; 1978, New            nal of Nursing Company conference room in
York City.                                           New York City.
   ASIS officers for 1972/73: are John Sherrod,         The Council expressed its continued interest
National Agricultural Library, President; Her-       in encouraging the American Nurses Associa-
bert S. White, Institute for Scientific Informa-     tion or other group to establish a national nurs-
tion, Vice-President and President-Elect; Brig-      ing library.
itte L. Kenney, Drexel University, Secretary;           The Council recommended to the American
Irene S. Farkas-Conn, Chicago State Univer-          Journal of Nursing Company that the 75th An-
sity, Treasurer; Herbert B. Landau, Auerbach         niversary Issue of the Journal include an article
Associates, Inc., Councilor-at-Large.                on the history of nursing literature, under Coun-
   The value of the ASIS-MLA Liaison contin-         cil sponsorship (year 1975).
ues to be negligible from the ASIS point of             A resolution was passed by the Council urg-
view, since there is still no mode of communica-     ing the national nursing associations represented
tion between the liaison representative and the      in its membership to recommend to the Inter-
membership. The value to MLA appears to be           national Council of Nurses that (a) it consider
merely informational in a post hoc fashion.          the establishment of a permanent standing ICN
Suggestions for joint programs between the two       committee on library resources for Nursing and
Associations have found no audience in either        (b) it provide for a library exhibit and/or pro-
group and MLA might well question the va-            gram at the 1977 and future congresses.
lidity and/or necessity of this representative po-      Plans were made for Council participation
sition.                                              in a Miniconference on "Utilizing Nursing Li-
                                IRwIN H. PIzER       brary Resources" at the National League for
                                Representative       Nursing Convention in Minneapolis in May
                                                     1973.
     REPORT OF THE COUNCIL OF NATIONAL                  The Council endorsed the publication of a
         LIBRARY ASSOCIATIONS (CNLA)                 book catalog of the holdings of the American
                                                     Journal of Nursing Company Library. The pro-
   The December meeting of CNLA was held             posal has been accepted, and the catalog is in
in New York City. The decision to dissolve the       preparation.
Joint Committee on Library Service will take                                          JEAN FROHLICH
effect July 15, 1973. The Council was assured                                         SAM WADDELL
that the "Basic List of Guides and Information                                        Representatives
Bull. Med. Libr. Assoc. 62(2) April 1974                                                          245
                             SEVENTY-SECOND ANNUAL MEETING

REPORT OF THE JOINT COMMITTEE ON LIBRARY      waiting should be over within the next year. I
        SERVICE IN HOSPITALS (CNLA)           would respectfully suggest that, if the watchdog
   On September 22, 1972, the Joint Committee has legitimately lapsed into deep slumber at that
on Library Service in Hospitals met at the time, he be permanently retired.
American Library Association, 50 East Huron                               WILLIAM K. BEATTY
Street, Chicago, Illinois.                                                Representative
   Motion was made that the Joint Committee             AMERICAN NATIONAL STANDARDS INSTITUTE
on Library Service in Hospitals be dissolved as            COMMITTEE z39 ON LIBRARY WORK,
of July 15, 1973, and that a resolution to this              DOCUMENTATION AND RELATED
effect, with an outline of the reasons for its pro-              PUBLISHING PRACTICES
posal, be drawn up and submitted to all of the
organizations with representation on the com-            Mrs. Lucretia McClure read a report from
mittee. The motion carried unanimously.               the MLA Representative to the Committee, Mr.
   The Joint Committee on Library Service in          Henry L. Lemkau, Jr.: "The work of this Com-
Hospitals was established in 1955 "to serve as a      mittee is sponsored by the Council of National
clearing house for information about projects         Library Associations to develop standards for
of organizations interested in library service in     concepts, definitions, terminology, letters and
hospitals; to transmit to these organizations rele-   signs, practices, and methods in the fields of li-
vant information; and to assist those interested      brary work, in the preparation and utilization
in the growth and development of library service      of documents and in those aspects of publishing
in hospitals through publications, exhibits, con-     that affect library methods and use.
sultation or other activities."                          In the last year as the MLA Representative
   This purpose is no longer cogent; the climate      on the Z39 Committee, I voted the Associa-
in the health care field has changed, with a          tion's approval of the following Proposed Amer-
greatly increased awareness of the benefits of        ican National Standards:
library service; health science library service          1. Proof corrections.
has become regionalized; the participating li-           2. Technical report number.
brary associations have changed their organiza-          3. Periodicals: format and arrangement.
tion structure and emphasis; and projects of the         4. Criteria for price indexes for library ma-
Joint Committee can be accomplished as well                 terials: hard cover trade-technical books,
or better through other agencies.                           paperback books, periodicals, serial ser-
   The regular meeting of the Council of Na-                vices and library produced microfilm.
tional Library Associations was held on Friday,          5. Categories of data base processing activi-
December 1, 1972, at the Association of the Bar             ties based on data items used.
of the City of New York. Joanne Crispen pre-             6. Classification of data-items stored in gen-
sented a report of the September 22, 1972,                  eral data bases.
meeting of the Joint Committee on Library Ser-           7. Categories of error-creating characteristics
vice in Hospitals.                                          of various data storage systems used with
   It was moved that the Committee be dis-                  electronic data processing applications.
solved as of July 15, 1973, based upon the docu-         8. Recommended practice for units in pub-
ment presented by the Committee. The Motion                 lished scientific and technical work.
carried.                                                 9. International standard book numbering.
                                  JOANNE CRISPEN         There is no Report from Committee Z85."
                                  Representative          UNITED STATES BOOK EXCHANGE, INC.
      REPORT OF THE JOINT COMMITTEE ON                   The United States Book Exchange, Inc., cele-
      NATIONAL LIBRARY AND INFORMATION                brated its twenty-fifth anniversary on February
               SYSTEMS (CONLIS)                       26, 1973. In a quarter of a century, it has dis-
   CONLIS has been playing the role of an ob-         tributed to libraries an estimated 2,800,000 pub-
servant watchdog since the President's Commis-        lications in the health sciences, out of a total
sion was established. This period of watchful         distribution of more than eleven million.
246                                                           Bull. Med. Libr. Assoc. 62(2) April 1974
                                    MEDICAL LIBRARY ASSOCIATION

   Individual medical librariies receiving these           the USBE staff and Board of Directors are
publications are located thrcDughout the world             studying even further-reaching possibilities,
and their collections have be-nefited by the ad-           aimed at increasing the potential values of the
dition of materials ranging frrom single items to          organization in the areas in which libraries may
up to more than 50,000 publi cations for one in-           be expected to develop in the next quarter-cen-
stitution, the Regional Medi cal Library of the            tury. These possibilities will be discussed at
Pan American Health Org3anization in Sao                   USBE's annual meeting on June 12, 1973, held
Paulo, Brazil.                                             in conjunction with the Special Libraries Asso-
   In 1972-73, USBE is conti nuing a new drive             ciation convention in Pittsburgh.
toward supplementing the cl earing house oper-                                           FRED D. BRYANT
ation with additional services to library depart-                                        Representative
ments in the areas of orderinjg, collection devel-
opment, and serials control.. Transcription of                Miss Alice Ball presented an oral supplement
want lists, ordering through Telex, increased              to the written report: "There is one addition to
speed of distribution, and cither new services             the report printed in the proceedings. Under
described in the last USBE report to MLA are               the newly revised corporate structure, we are
part of this new thrust.                                   now holding our annual meetings of the USBE
   Additional new services have been an-                   Corporation in conjunction with the national
nounced, effective April 2, 19p73, for large users         meetings of the library associations-this year
of USBE. Those receiving mo)re than 2,500 pub-             with SLA and last year with ALA, and we hope
lications in a membership ye;ar will receive free          very much to be able to have our annual meet-
transcription of want lists, friee "brokerage" fil-        ing in conjunction with MLA in San Antonio.
ing, and added free public ations when they                Mr. Bryant has written to the Board requesting
make personal selections at USBE. Those re-                this."
ceiving over 5,000 publicatii ons in a year will              President Crawford then asked the assembly
be able to work out special arrangements with
                                -
                                                           to receive all of the reports and supplements
USBE for individual assistan ce in such areas as           submitted by committees and by Representa-
transcription of needs from s erial records, edit-         tives and Delegates. By a voice vote the reports
ing of want lists, etc.                                    were received.
   Because of the predominanice of medical ma-                The President then called for new business.
terial in the USBE holding s and distribution                 Dr. David Kronick responded, saying, "First
and the number of medical Ilibraries among its             of all, I want to welcome all of you to the Con-
membership, it is expected tbLat medical institu-          vention in San Antonio in 1974 and to tell you
tions will receive particular benefits from new            all that each and everyone of you is cordially
programs as they develop at I JSBE. On April 2,            invited on the part of the TALON Regional
1973, the USBE membershilp of 1,520 institu-               Medical Group to attend the meeting in San
tions included the following number of exclu-              Antonio in 1974.
sively medical libraries:                                     The Kansas City meeting will be a difficult
                                    u.s.                   meeting to follow because it has been managed
                                     Cand
                                    c;an
                                            For-
                                                   Total   so well, but we will try."
                                                              Dr. Estelle Brodman was the next speaker:
University and college.......         77     25    102     "Madam Chairman, perhaps since I am the
Hospital ....................         82      6     88     oldest member of the Association here today,
Special......................         39      4     43     I can look back over a long succession of An-
Medical and research centers                               nual Meetings. It seems to me each one of
  (Including NIH and NLM).           27      5      32     them gets better than the ones that went before.
                                    225     40     265     The Kansas City Meeting has continued this
                                                           fine trend, presenting our members with solid
Of these, 130, or almost exa ctly half, are also           information and new ideas which have been
members of MLA.                                            packaged in new and innovative ways.
  Beyond the plans for increased distribution,                The groups, the educational exhibits and the

Bull. Med. Libr. Assoc. 62(2) April 1974                                                               247
                              SEVENTY-SECOND ANNUAL MEETING

 attendance, the daily Newsletter and the abun-        most diligent Treasurer. Of course, our Helen
 dance of official and private cocktail parties will   Brown Schmidt needs no introduction, and we
 set this meeting apart from those we have             will hear more about her tonight."
 known before. For this, we must thank the Pro-
                                                          ... At this time, the newly installed Presi-
 gram Committee under Mr. Dean Schmidt; the
 Entertainment Committee under Miss Sara               dent, Mrs. Sarah C. Brown, assumed the
 Hill; the Educational Exhibits under Miss Bev-        Chair....
 erly Allen; the editorial work of Susan Ojala,           President Brown: "I would like to take this
 who spelled our names correctly, and the Fa-          opportunity to thank the entire membership
 cilities Committee under Miss Ann Marie               for trusting me with the honor of becoming
 Corry.                                                President and the responsibility. I want to thank
    Those who have manned our information              the membership as well for the overwelming
 and host and registration desks were efficient        response that we have had for volunteers to
 pillars of strength. All of them were coordinated     serve on committees.
 by Mr. Earl Farley and Dr. Gertrude Lamb,                May I say this whole folder (indicating) is
 the Co-Chairman of the Local Arrangements             going to Mr. Hitt now, and we will appreciate
 Committee.                                            other notes from the membership to this effect.
    Therefore, Madam Chairman, I can think of             I hope I can be of some value to the Asso-
no better ending to this excellent meeting than        ciation this next year, and I pray with your
 a rising vote of thanks to our hosts and move         help that we can keep this the finest professional
 at this time such action be taken."                   organization in the country.
    . . . A prolonged rising ovation was extended         Thank you." (Applause)
    to the various Committees at this time by the         The Business Meeting was adjourned at 4:00
    delegates assembled....                            P.M.

    President Crawford: "That would be a good              COMMITTEE MEETINGS, MAY 31
point on which to end, but we may have other
new business. Any other Resolutions to be pro-           The only scheduled committee meeting on
posed? If not, it is my great pleasure to call the     May 31 was the one held by the Committee on
new Board and Officers to the platform. At the         Continuing Education.
meeting the other day, someone overheard a
comment that I would like to share with you.                  ANNUAL BANQUET, MAY 31
They said, "There is Helen Crawford in a pants
suit and David Bishop in a sport shirt. There is          Following a social hour the Annual Banquet
hope for the organization yet." (Laughter)             was held at 7:00 P.M. in the Imperial Ballroom
                                                       of the Hotel Muehlebach. President Helen
    ... The new Board and Officers came to the         Crawford presided.
platform at this time....                                 An awards presentation ceremony was con-
    President Crawford: "To be sure the con-           ducted by the president after dinner.
clusion of this meeting, at least, is legal, I will       The Marcia C. Noyes Award, the Associa-
hand the gavel to my successor, Mrs. Sarah             tion's highest honor, was awarded to Dr. Martin
Brown. We have here Mr. Erich Meyerhoff, the           M. Cummings, Director of the National Li-
only new Member of the Board this year; Mr.            brary of Medicine, for ". . . maintaining NLM's
David Biship, a continuing member; Mr. Robert          traditions as a national resource and at the same
Braude, our Secretary; Dr. Charles Sargent,            time providing the farsighted management of
who is also a continuing member and our Par-           the expanded programming so necessary today
liamentarian; Mrs. Brown; Mrs. Joan Titley, a          in medical communications."
continuing member; Mr. Sam Hitt, an off-going             Miss Linda Smith, Trainee in Computer Li-
Board Member who has the energy to come on             brarianship, Washington University School of
as President-Elect; and Miss Helen Yast, our           Medicine, St. Louis, was chosen to receive the
248                                                           Bull. Med. Libr. Assoc. 62(2) April 1974
                               MEDICAL LIBRARY ASSOCIATION

Rittenhouse Award. The award was given in            POSTCONFERENCE ACTIVITIES
recognition of her paper "The Medical Li-         On June 1 the following continuing education
brarian and Computer Assisted Instruction."    courses were given: CE 4, General Biomedical
   Mr. William K. Beatty, Librarian, North-    Reference Tools; CE 5, Human Factors in
western University School of Medicine, Chi-    Medical Library Administration; CE 13, Grant
cago, was awarded the Ida and George Eliot     Applications and Management; CE 14, Plan-
Prize. The award was presented to Mr. Beatty   ning Health Science Libraries; CE 15, Literature
for his long and distinguished editorship of   of Nursing; CE 16, Management of Media in
Vital Notes on Medical Periodicals.            Libraries; CE 17, Preservation of Library Ma-
   Honorary memberships in the Association     terials; CE 20, MEDLINE and the Health Sci-
were presented to two members who retired in   ence Librarian.
1972. The high honor went to Mr. Thomas P.        Postconference meetings of the Board of
Fleming, former Librarian, Columbia Univer-    Directors took place on June 1-2.
sity School of Medicine, New York, and Mr.        Postconference tours to the Ozark Mountains
Thomas E. Keys, former Librarian of the Mayo   and to Abilene, Kansas, via Topeka departed on
Clinic Library, Rochester, Minnesota.          June 1.




Bull. Med. Libr. Assoc. 62(2) April 1974                                                  249