4 Sample letter outcome of formal disciplinary interview formal warning for university support staff PERSONAL AND CONFIDENTIAL Dear I am writing to confirm the outcome of the

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4 Sample letter outcome of formal disciplinary interview formal warning for university support staff PERSONAL AND CONFIDENTIAL Dear I am writing to confirm the outcome of the Powered By Docstoc
					4. Sample letter - outcome of formal disciplinary interview - formal warning for
university support staff


PERSONAL AND CONFIDENTIAL

Dear ,

      I am writing to confirm the outcome of the formal disciplinary interview, held on #C
(date/year), given verbally to you on #C (date). The interview was conducted in accordance
with the formal disciplinary* procedure in the University’s Handbook for #C University
Support Staff/University Support Staff in Clinical Departments (#C edition), section 8.2, to
review concerns that had been expressed regarding #C your performance at work/your ability
to meet the standards required in your post. At the interview you were accompanied by #C, (a
colleague/ OR a representative from the #C trade union). #C (name/title) presented the
concerns over your #C performance at work/ability to meet the standards required in your
post and #C (name/title - i.e. head of department or duly authorised nominee), chaired the
meeting. Also present was/were #C (names/titles). The matters of concern that were
expressed were:

1.         INSERT CONCERNS (as stated in the letter inviting #C to the interview)

2.   INSERT MAIN MANAGEMENT POINTS PRESENTED IN SUPPORT OF THE
CASE AGAINST THE EMPLOYEE (include reference to any witnesses called/cross-
examined and any written statements presented)

3.    INSERT MAIN POINTS OF RESPONSE FROM THE EMPLOYEE (include
reference to any witnesses called and/or any mitigating circumstances presented)

4. INSERT THE MAIN POINTS OF ANY ‘CLOSING’ SUMMARIES FROM
MANAGEMENT AND THE EMPLOYEE

       Having reviewed all the evidence presented by both parties, including written and oral
statements, and any mitigating factors, the panel concluded that the concerns expressed about
your performance were substantiated and that you have not #C met/been able to meet the
standards required in your post. I have, therefore, decided to issue you with a #C formal
written warning/final written warning under section 8.2.1 of the Handbook for #C University
Support Staff/University Support Staff in Clinical Departments (#C edition). Subject to #C
satisfactory work performance/meeting the standards required throughout the period of this
warning, it will remain in force for a period of one year from the date of this letter.

       In future I expect you to maintain #C (state clearly the standards of performance
expected in future, i.e targets). I have asked #C to review your progress in #C maintaining
satisfactory work performance/meeting the standards required in #C months time**, or earlier
if further concerns arise. If you are unable to #C maintain this level of performance/meet
these standards then, following a further formal interview, #C you may be given a final
written warning/it may be necessary to terminate your employment.

     **
          Normally, a period of between 1-3 months should be allowed.
      I should inform you that you have the right to appeal against this formal warning within
the University’s disciplinary* procedure in accordance with section 8.2.5 of the Handbook
for #C University Support Staff/University Support Staff in Clinical Departments. If you
wish to appeal then you should write to both Personnel Services and #C (head of department)
within 14 days of the receipt of this letter. Please contact #C if you have any queries about
this matter.

                                            Yours sincerely,

                                            Head of Department

				
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posted:7/28/2011
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Description: Sample Appeal Interview Letter document sample