Purchase and Expense Claims by eub12415

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									                                JOB DESCRIPTION

POST TITLE:                          Purchase Ledger Clerk

LOCATION:                            Dartington Hall, South Devon

COMPANY:                             The Dartington Hall Trust

DEPARTMENT:                          Accounts

RESPONSIBLE TO:                      Financial Controller

STATEMENT OF PURPOSE:

To operate a credit purchase system for The Dartington Hall Trust.

KEY RESPONSIBILITIES:

1. Track and process purchase invoices, expense claims, petty cash vouchers and
   credit card statements: check authorisation, nominal coding, VAT treatment,
   arithmetic, discounts, payment terms.

2. Document certification of suppliers that are self-employed and/or within the scope
   of the Construction Industry Scheme.

3. Liase with purchasing departments.

4. Assist the cashier in the preparation of the weekly cash forecast.

5. Post invoices, expense claims, petty cash vouchers and credit card statements to
   the purchase ledger.

6. Make payments to suppliers, principally by BACS but also by cheque.

7. Post and allocate payments and refunds; BACS, cheque, direct debit, cash, bank
   transfer, against purchase ledger balances.

8. Reconcile the purchase ledger control account weekly and close off monthly.

9. Consolidate BACS payment files from other companies. Identify inter-company
   payments.

10. Deal with new and existing suppliers – set up new accounts and resolve account
    queries.

11. Control the issue of purchase order pads/numbers.

12. Keep current purchase ledger accounting records and 6 preceding years in good
    order.

13. Work as part of a team to ensure monthly tasks are carried out to meet deadlines.


This job description is not exhaustive and may include any additional duties or
projects required by the Financial Controller from time to time.


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                       THE DARTINGTON HALL TRUST
                        PURCHASE LEDGER CLERK

                           PERSON SPECIFICATION

                            ESSENTIAL                            DESIRABLE
SKILLS           Excellent numeracy skills and
                 accuracy

                 Good written & verbal
                 communication skills, able to
                 negotiate and deliver information
                 effectively

                 Able to work to and meet deadlines

                 Excellent organisational skills


KNOWLEDGE        Understanding of VAT                     BACS payments

                 Good working knowledge of Word           Knowledge of Construction
                 and Excel.                               Industry scheme


EXPERIENCE       Running a substantial purchase           Reconcile control accounts
                 ledger

                 Expenses claims

                 Computerised accounts


QUALIFICATIONS   Good general level of education
                 including GCSE or equivalent Maths
                 and English


SPECIAL          Ability to work as part of a team
REQUIREMENTS
                 Ability to act confidentially and with
                 discretion




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