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Raising a Ventura Capital Fund

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					                                      Community Action of Ventura County
                                                      Board of Directors Agenda


                                                                           Chairperson: Gabino Aguirre, Ed.D.; Vice-Chair: Daniel
                     Regular Meeting                                       Carrillo; Secretary/Treasurer: Bernardo M. Perez; Executive
                  Monday, August 9, 2010                                   Committee Directors at-large: Dr. Roseann Mikos; Julie
                                                                           Huffman; Other Directors Jeanne N. Adams, Marcia Marcus,
                        6:00 P.M.                                          Juan Manuel Magdaleno; Robbie Hibbler, Marie Panec,
                                                                           Elizabeth Von Gunten,         Maria Welborn,    Alternates:
                                                                           Michael Disario, Advisor to the Board: Les Goldberg;
         Community Action of Ventura County, Inc.                          Executive Director: Socorro López Hanson; Recording
                621 Richmond Avenue                                        Secretary: Sandra L. Sanchez
                   Oxnard, CA 93030
(NOTE: IF AFTER THE BOARD MEETING IS CALLED TO ORDER, THERE IS AN ABSENCE OF A QUORUM OF THE BOARD OF
DIRECTORS, THE MEETING MAY BE ADJOURNED AND THE EXECUTIVE COMMITTEE SHALL BE CONVENED.)


1.        CALL TO ORDER
2.        PLEDGE OF ALLEGIANCE
3.        ROLL CALL
4.        SEATING/RESIGNATION OF BOARD MEMBERS: None.
ABSENTEE POLICY:               The Bylaws Section IV (Structure), F. (Absenteeism) reads, “Six absences within the previous past 12 months from
the regular meetings shall constitute grounds for immediate removal from the Board by a 2/3rd vote of the actual Board.” The Bylaws Section XII
(Redress Procedures), A (Procedure for Removal of Board Member) must be followed if removal is to be considered.

5.        AGENDA           REVIEW,          REORDERING               OF,       AND        ADDITIONS            TO,       THE       AGENDA:
          2 minutes.
6.        PRESENTATIONS, PROCLAMATIONS AND COMMENDATIONS: 10 minutes
7.        EXECUTIVE DIRECTOR’S REPORTS ………………………………………………………….……….5
          A. Presentation by Micheline Moret, Contract Compliance Coordinator and Tim Hawkins, Family &
          Community Services Manager, regarding updates on the Fiscal and Programs Information for the
          CSBG ARRA Contract.
8.        PUBLIC COMMUNICATIONS 5 minutes
At this time the Community is invited to speak to Community Action of Ventura County on subjects not on the agenda. Please limit your presentation
to five minutes. Este tiempo esta designado para cualquier persona que este presente y que desee hacer una presentación ante la Acción
Comunitaria del Condado de Ventura. Haga el favor de limitar su presentación a cinco minutos.

9.        CONSENT CALENDAR: 5 minutes
All matters listed on the Consent Calendar are expected to be non-controversial and will be enacted by one motion. There will be no separate
discussion of these items. If discussion is required, that item will be removed from the Consent Calendar. Items removed from the Consent
Calendar will be discussed after the balance of the Consent Calendar has been approved and before the beginning of the Business Items. The
Consent Calendar will be adopted by Roll Call Vote.


(A)       Consider approval of Minutes of the Regular Board Meeting of July 12, 2010 ….…………………...9

          Staff: Socorro López Hanson, Executive Director
          Board Liaison:

          RECOMMENDATION: Approve Minutes.


(B)       Receive Fiscal Department Financial Reports for period ending June 30, 2010……………………15

          Staff: William Campbell, Fiscal Officer
          Board Liaison:

          RECOMMENDATION: Receive Reports.
Community Action of Ventura County Regular Meeting Agenda
July 12, 2010
Page 2 of 4
10.    PUBLIC HEARINGS: None Scheduled

11.    BUSINESS ITEMS 90 minutes. Roll Call Vote on items indicated
A.     Consider Election of Secretary/Treasurer Officer for the Board of Directors for 2010-2011 …….30

       Staff: Socorro López Hanson, Executive Director
       Board Liaison: Gabino Aguirre, Chairperson

       RECOMMENDATION: (1) Receive the Nominating Committee Report with the recommended
       Secretary/Treasurer; (2) Receive nominations from the floor for Secretary/Treasurer of the Board of
       Directors; (3) Conduct the election of Secretary/Treasurer by Roll Call vote.

B.     Consider and respond to Finding #1 Community Action Board Vacancies identified in CSD
       Monitoring Reports C-10-062 & C-10-062-ARRA, by August 30, 2010…………………………...31

       Staff: Socorro López Hanson, Executive Director
       Board Liaison: Roseann Mikos

       RECOMMENDATION: Respond to Finding #1 Community Action Board Vacancies identified in
       CSD Monitoring Reports C-10-062 & C-10-062-ARRA, by August 30, 2010..

C.     Consider Memorandum of Understanding (MOU) between Community Action of Ventura County,
       Inc. (CAVC) and Ventura County Self-Sufficiency Program – Pilot Agencies…………………….32

       Staff: Socorro López Hanson, Executive Director; Tim Hawkins, F & C Services Manager
       Board Liaison:

       RECOMMENDATION: Approve Memorandum of Understanding (MOU) between CAVC and
       Ventura County Self-Sufficiency Program – Pilot Agencies.

D.     Consider approving increasing Shelter Coordinator from part-time to full-time employee status (no
       budget amendment is required).………………………………………………………………………...47

       Staff: Tim Hawkins, Family & Community Services Manager
       Board Liaison:

       RECOMMENDATION: Approve increasing Shelter Coordinator Position from part-time to full-time
       employee status (no budget amendment required).

E.     Receive update report on Strategic Planning with Doug Green. ……..…………………………….48

       Staff: Socorro López Hanson, Executive Director; Tim Hawkins, F & C Services Manager
       Board Liaison:

       RECOMMENDATION: Accept update report on Strategic Planning with Doug Green.

F.     Receive update on Emergency Housing and Assistance Program Capital Development (EHAPCD)
       Deferred Loans application for Goldberg House. ……………………………………………………50

       Staff: Socorro López Hanson, Executive Director and Jill Martinez, Fund Developer
       Board Liaison:
Community Action of Ventura County Regular Meeting Agenda
July 12, 2010
Page 3 of 4
       RECOMMENDATION: Accept update on Emergency Housing and Assistance Program Capital
       Development (EHAPCD) Deferred Loans application for Goldberg House.

G.     Consider developing Fund Development Committee’s capacity for fund raising ……………..…….63

       Staff: Socorro López Hanson, Executive Director and Jill Martinez, Fund Developer
       Board Liaison:

       RECOMMENDATION: Develop Fund Development Committee’s capacity for fund raising.

H.     Consider approving the submission of the application to the Office of Community Services (OCS)
       within the Administration for Children and Families (ACF) for a Social Services and Income
       Maintenance Benefits Enrollment Coordination Grant in the amount of $251,632.00…………..……64

       Staff: Socorro López Hanson, Executive Director and Jill Martinez, Fund Developer
       Board Liaison:

       RECOMMENDATION: Approve the submission of the application to the Office of Community
       Services (OCS) within the Administration for Children and Families (ACF) for a Social Services and
       Income Maintenance Benefits Enrollment Coordination Grant in the amount of $251,632.00.

I.     Consider accepting proposal and approving Request for Proposal for copy machine
       replacements ……………………………………………………………………………….……………..67

       Staff: Socorro López Hanson, Executive Director and Bill Campbell, Fiscal Officer
       Board Liaison:

       RECOMMENDATION: Accept proposal and approve Request for Proposal for Copy Machine
       Replacements.

J.     Consider approving application to the Community Partnership Grants Program of the City of Ventura
       in the amount of $10,000.00 for Legal Services.……………………………..……………………….74

       Staff: Socorro López Hanson, Executive Director and Jill Martinez, Fund Developer
       Board Liaison:

       RECOMMENDATION: Approve request to apply for the Community Partnership Grants Program of
       the City of Ventura in the amount of $10,000 for the Legal Services Program.

K.     Consider approving the Memorandum of Understanding (MOU) between CAVC and City of Oxnard,
       City Corps Job Training Project (CSBG ARRA funded) in the amount of $100,000.00, pending state
       approval..……………………………………………………………………………………….……….75

       Staff: Socorro López Hanson, Executive Director and Tim Hawkins, F & C Services Manager
       Board Liaison:

       RECOMMENDATION: Approve the Memorandum of Understanding (MOU) between CAVC
       and City of Oxnard, City Corps Job Training Project (CSBG ARRA funded) in the amount of
       $100,000.00, pending state approval.

12.    BOARD MEMBERS REPORTS 15 Minutes
Community Action of Ventura County Regular Meeting Agenda
July 12, 2010
Page 4 of 4
           This item gives the Board Chair and Board Members the opportunity to report on committees, commissions, or special projects on which
           they may be participating, or on any committee items that were not already addressed elsewhere on the Agenda. Any future actions can
           be agenized from these reports. Reports are encouraged to be limited to a total of no more than 5 minutes.

(A)        CAVC Standing Committees:
           (1)      Executive Committee: Chair Gabino T. Aguirre, Ph. D.; Vice Chair Daniel Carrillo; Secretary
                    Treasurer Bernardo M. Perez; Dr. Roseann Mikos; Julie Huffman, Staff: Socorro López
                    Hanson, Executive Director.
           (2)      Fund Development Committee: Robbie Hibbler, Dr. Gabino Aguirre, Julie Huffman, Marcia
                    Marcus, and Dr. Roseann Mikos (part/time); Staff: Socorro López Hanson, Executive
                    Director.
           (3)      Finance Committee: Bernardo M. Pérez, Daniel Carrillo, Juan Manuel Magdaleno; Staff:
                    William G. Campbell, Fiscal Officer
           (4)      Board Development Committee: Dr. Roseann Mikos, Jeanne Adams; Staff: Kathleen
                    Ellison
(B)        Commissions & Special Projects
      1.   Ventura County Living Wage Coalition: Bernardo Pérez.
      2.   Workforce Investment Board: Bernardo Pérez
      3.   Stand Down for Homeless Vets:
      4.   Ad Hoc Evaluation Committee:

13.        CORRESPONDENCE, ROSTERS AND INFORMATION ITEMS
           A. Acronyms Glossary …………………………………………………………………..……………….84
           B. Board of Directors Roster …………………………………………………………………………….86
           C. Staff Roster – Phone & E-mail ………………………………………………………………….…....90
           D. Organizational Chart ………….……………………………………………………………………….92

14.        CLOSED SESSION: NONE
15.        BOARD MEMBERS COMMENTS, ANNOUNCEMENTS, & FUTURE AGENDA ITEMS
          Items Board Members wish to have considered for a future agenda may be suggested under this item and, if agreed to, the item(s) will be
placed on the appropriate upcoming agenda(s). Other comments and announcements by Board members may also be made at this time.


16.        ADJOURNMENT
* California Corporate Code 5512 (c) regarding quorum states “…the members of a duly called or held meeting at which a quorum is present may
continue to transact business until adjournment notwithstanding the withdrawal of enough members to leave less than a quorum, if any action taken
(other than adjournment) is approved by at least a majority of the members required to constitute a quorum.” (Therefore, if a quorum of a Board of
Directors with 15 members is 8 members, and meeting is held with this quorum present, and some members subsequently leave the meeting, a
decision can be made by a majority vote of 5 members, where all 5 vote in the same way).

In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this
meeting, including auxiliary aids or services, please contact the Administrative Assistant at (805) 436-4038. Upon request, the agenda can
be made available in appropriate alternative formats to persons with a disability. Any request for disability-related modification or
accommodation should be made at least 48 hours prior to the scheduled meeting to assist the CAVC staff in assuring reasonable
arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104; ADA Title II).

				
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