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Sample Bid Proposals Wireless

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					                       GREENE COUNTY SCHOOL DISTRICT
                         Wireless Data & Telecommunications
                               Request for Bid Proposal
                                 Bid # 07-0320708-2


Bid Instructions:

General Overview
The Greene County School District is seeking sealed proposals for “Wireless Data and
Telecommunication Services” for the use in the Greene County School District. Service
and equipment purchased under this bid should be available to the Greene County School
District. Proposals shall be based on the parameters set forth in the following pages. The
bid, if awarded, will be based on the total proposal including equipment, cost of services,
warranty, and service area. All bids must comply with the Alabama State Bid Law. The
bid will be awarded to one or more responsible bidders offering proposals that are
deemed acceptable and meet the needs of the system.

Format
• Enter you bid, sign and notarize the final page.
• The sections requiring a response must be addressed completely or the bid may be
   rejected for non-compliance.

Services Requested
• Digital Cellular telephone service and unit-to-unit service
• Various optional services
• Telephone units and accessories
• Service coverage area which includes communications across the country, the state
   and the nation.
• Wireless communication service (s) selected must include unit-to-unit capabilities,
   cell phone capabilities, long distance capabilities and 911 capabilities.
• Prices for all services listed above should include connection fees, monthly service,
   and any reconfiguration of existing hardware/software.

Bidder Qualifications:
Bidders must provide the following documentation to the Greene County School District:
• A minimum of $1,000,000 in liability insurance
• Verifiable accounts of similar size and complexity
• Ability and willingness to provide 24 hour, 7 days per week onsite (if necessary)
   technical support for the duration of the contract
• Service facilities within a 50 mile radius of Greene County, Alabama

RFP Schedule:

RFP Issued                     December 21, 2006
Proposal Submission            January 19, 2007 – 10:00 a.m.
Vendor Selection               TBA
Delivery and Installation      Within 10 days of purchase order date
Vendor Inquiries
Questions concerning discrepancies, ambiguities, or omissions in this RFP should be
submitted in writing. They must be received by 3:00 p.m. on January 18, 2007. Only
written responses will be binding. Any addenda will be e-mailed or faxed upon request.

Vendors my address questions and comments regarding this RFP to:

Cynthia F. Crawford                                 Phone: 205-372-3114, ext. 15
220 Main Street                                     Fax: 205-372-3247
Eutaw, Alabama 35462                                E-mail: ccrawford@greene.k12.al.us

Submission of Bid

The sealed bid response should include:       Bids should be submitted to the following
                                              address:
•   Paper copy of bid using format                     Ms. Cynthia F. Crawford,
    provided.                                          Technology Coordinator
•   All requested vendor information              Greene County Board of Education
•   Detailed map of local coverage area                    220 Main Street
•   Any other pricing configurations that              Eutaw, Alabama 35462
    might be available                              Phone: 205-372-4900, ext. 18


Authorized Signature
An authorized representative of the vendor’s company shall sign each proposal.
Additionally, it should include a list of individuals authorized to work with the School
System’s representative.

Submission Date
The bids should be submitted on or before January 19, 2007, 10:00 a.m. Bids not
received by this date and time will automatically be disqualified from consideration. Bid
proposals must be submitted in a sealed envelope with the words “BID # 07-0320708-2
for: GREENE COUNTY SCHOOL DISTRICT” Wireless Data &
Telecommunications Service” all clearly noted on the outside.

Oral, telephone, or e-mail bids shall not be considered, nor will modifications of
proposals by such communication be considered.

Basis of Bid Award
1. E-Rate approval by the FCC
2. Customer Review
3. The Greene County School District will review all proposals to ensure compliance
   with the specification criteria for the services listed. Quality of product, conformity
   with all specifications, and prompt delivery and service capability will all be
   considered.
4. When a local (resident) vendor, who has a place of business located within Greene
   County, submits a bid that is no more than 3% greater than the bid of the lowest


Greene County School District
RFP-Wireless Data & Telecommunications
Bid # 07-0320708-2                                                                        2
   responsible non-resident bidder, the right is reserved to award the bid to the local
   vendor.
5. Bid Bond: The State of Alabama Bid Law requires all bids exceeding $10,000.00 be
   backed by a Bid Bond. The amount of this bond will be 5% if the total bid with a
   maximum of $10,000.00. In lieu of Bid Bond, vendor may submit a Company check,
   with Bank certification, payable to Greene County Board of Education on 5% of total
   bid. This check will be returned at the time the responsible Bidder is determined.
   Bid bond is set at $500 due to unknown quantity.
6. Vendor may be required to provide sample of item.
7. Time of delivery may be a factor in the award of this bid.


Greene County School District reserves the right to:
1. Award this bid to more than one service provider due to the geographic coverage area.
2. Accept any alternative proposal believed to be in the best interest of the school
   district.
3. Waive any formality in the bid submission.
4. Cancel any awarded bid if the service proves unsatisfactory.
5. Cancel any awarded bid if the vendor does not adhere to the E-Rate program rules and
   regulations.
6. Cancel any awarded bid if the Greene County School District fails to obtain or
   maintain E-Rate funding from the SLD.
7. Cancel any awarded bid if the vendor violates E-Rate Service Provider rules.
8. Cancel any awarded bid if the vendor enters a “Red Light” status with the FCC.

Vendor Acceptance/Rejection
• The Greene County School District reserves the right to accept or reject any and all
   bids, to take exception to these RFP specifications, or waive any formalities when
   such action is in the best interest of the Greene County School District.
• The Greene County School District further reserves the right to reject the proposal of
   a vendor who has previously failed to perform properly or to complete on time
   contracts of a similar nature or to reject the proposal of a vendor who in the opinion
   of the Board is not in a position to adequately perform the contract.
• All valid bidders must have a Service Provider Identification Number (SPIN)
   established with the Schools and Libraries of USAC at the time the bid is submitted.
• All selected vendors must file a SPAC with the SLD annually.
• All vendors must be approved by the FCC to offer the services proposed.

Some Evaluation Criteria

•   Lowest cost                              •   Best maintenance agreement
•   Product quality and features             •   Ease of use
•   Coverage area                            •   E-Rate conditions are met
•   Interoperability with e-mail             •   Service strengths

Bid Validity
This bid supersedes all previous bids on these items and will remain in effect until June
30, 2010.
Greene County School District
RFP-Wireless Data & Telecommunications
Bid # 07-0320708-2                                                                     3
Contractual Relationship
Nothing herein creates any contractual relationship between the School System and the
bidder. However, statements contained in the responses of the successful bidder will
become part of the contract for installation, equipment, and services. Such contract shall
be valid through June 30, 2010.

It is the policy of the Greene County School District that no person shall, on the grounds
of race, disability, sex, religion, national origin, or age, be excluded from participation in
any purchasing process or be subjected to discrimination.




Greene County School District
RFP-Wireless Data & Telecommunications
Bid # 07-0320708-2                                                                          4
POTENTIAL VENDOR PROFILE
Information may be typed below or attached to this document.

CORPORATE Name and Address
The vendor shall list their full corporate name and address. The vendor shall also state
their status, i.e. manufacturer, distributor agent, contractor, etc.




Sales, Installation and Support Office
The vendor shall list their office(s) that will the support the installation.




Certifications
List the names of technicians that work for your company and that will be available on
this project.



Availability of Phone Support
List the phone number(s) and daily hours your staff will be available for technical
support.




I,                           (name), authorized agent of
        (company), have read the above conditions and provisions of this request
for proposal. I do hereby attest to the accuracy of the information provided.




Greene County School District
RFP-Wireless Data & Telecommunications
Bid # 07-0320708-2                                                                    5
                     GREENE COUNTY SCHOOL DISTRICT
                        Wireless Data & Telecommunications
                              Request for Bid Proposal
         Bid # 07-0320708-2- Multi-year Contract- (July 1, 2007-June 30, 2010)



   Services (per phone)             Monthly                 Per use             Installation or
                                    charges                 or Other           Connection Fees
Digital cellular telephone
service – 300+ anytime
minutes per month;
additional minutes in per
use column
Digital cellular telephone
service – 300+anytime
minutes per month with
unit to unit radio
communication –
200+anytime minutes per
month; additional minutes
in per use column
Voice Mail

Attach list of all other options/packages which Vendor will commit terms and pricing for as part of
this bid. Attach list of all equipment costs and options which Vendor will commit terms and
pricing for as part of this bid.

*No guarantee is made that any particular quantity of service will be purchased. System may
purchase services in any combination per unit, as needed.
*Bid bond set at $500 due to unknown quantity and must be included in bid package.


SUBMITTED BY: (Type or Print)

SIGNATURE:

COMPANY:                                       SPIN NUMBER:

ADDRESS:                                              TELEPHONE:




                                                  Sworn to and subscribed before me this
                                                            day of        , 20

                                                                    Notary Public
Greene County School District
RFP-Wireless Data & Telecommunications
Bid # 07-0320708-2                                                                        6

				
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