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					SHARED SERVICES TEAM

Document Name: Readiness Checklist

Usage Guidance: Toolkit materials should only be used with due consideration to the context and
requirements of the programme in question. Materials should not be directly applied ‘off the shelf.’




                                        CATEGORY DESCRIPTION



1. Example material –The tool has been provided by a single public or private sector organisation, or an
external forum that has not been moderated by the Shared Services Team. It represents one possible
approach to a given shared service activity, and can be used by Toolkit users as an example / reference
aid.




2. Co-developed material – The tool has been produced through the collaboration of the Shared Services
Team and one or more public
sector organisations and / or private sector organisations. This tool Provides a jointly developed approach
to a given shared services activity, and can be used by Toolkit users as an example / reference aid.


3. Output Templates – These set out what is typically included in an output of this name. They have been
created as part of the development of the toolkit based on experience and best practice from other
programmes and project methodologies. However, your organisation may already have a set format and
template for you to use.




The following information is provided for convenience as part of the service we offer at this website.
However, the Cabinet Office cannot accept any liability for its accuracy or content. Visitors who rely on this
information do so at their own risk. If the material has been provided by a Private Sector organisation
please refer to their Company website for further information.

Introduction

The criteria used to check the readiness for go live of your
shared services programme will depend on the programme's
scope and objectives. This template sets out some of the
activities that would typically need to be successfully
completed pre go live and therefore used to assess
readiness for go live.

The RACI matrix also enables you to set out who is
responsible and accountable for the completion each activity
and who needs to be consulted and informed on completion.
                                                                                                                                    C21B
                                                                                                                    Readiness Checklist for Cluster Five




                                                       Responsible, Accountable, Consult, Inform (RACI)                                                            Sign Off due by:

                                                                                                                                                                                                Status
                                                                                                                                     Delivery Date                                              (Go/No           Issues/Comment
                                                           Business                                                                                                 Development
                                    Product Manager                         Support         Marketing     Development       Sales                    Preparation                      Release     Go)
                                                            Analyst                                                                                                    Cycle




Documents
  Product Artifacts
 Market Analysis                            R,A                I                                C                                         03/20/09
 Business Req Document                       R                 C               C                C             I                           04/20/09
 Functional Design Doc                       C                R,A                                             C                           05/20/09
                                                                                                                                                                                                         Shall not move to development
                                                                                                                                                                                                         stage until design documents
 Design Documents                            I                 C               I                              R,A             I           06/20/09                                                       are complete, including
                                                                                                                                                                                                         usability. These can be part of
                                                                                                                                                                                                         sprints.
 Product Plan of Record                     R,A                I               I                C             C              I            05/20/09
 Launch Plans                               R,A                I               I                C             C              C            03/01/10
 Sales Readiness Material                   R,A                                I                R             I              R            03/01/10
 Training Material                          R,A                                C                C             C              R            03/01/10




            f18d3404-c6c1-408f-9400-2b377ea92c52.xls                                                                                  4
                                                                                               C21B
                                                                                Readiness Checklist for Cluster Five




                                    Go/No Go Issues/Actions   Comments   Potential Impact of     Quantification                                                 Communications Plan
                                                                                                                  Priority
                                                                                                                  (High/Med/L
                                                                         Non Completion          In Man Days      ow)           Owner              Method             Due Date




Documents
  Product Artifacts
 Market Analysis                                                                                                      M         Product Strategy   Email
 Business Req Document                                                                                                H         Product Strategy   SharePoint
 Functional Design Doc                                                                                                H         Dev


 Design Documents                                                                                                     M         Dev


 Product Plan of Record                                                                                               M         Product Strategy
 Launch Plans                                                                                                         M         Product Strategy
 Sales Readiness Material                                                                                             H         Sales
 Training Material                                                                                                    H         Training




            f18d3404-c6c1-408f-9400-2b377ea92c52.xls                                             5
                                                                                C21B
                                                                  Readiness Checklist for Cluster Five




Communications Plan


                                                    Next Action




Documents
    Product Artifacts
   Market Analysis
   Business Req Document
   Functional Design Doc


   Design Documents


   Product Plan of Record
   Launch Plans
   Sales Readiness Material
   Training Material




              f18d3404-c6c1-408f-9400-2b377ea92c52.xls                             6

				
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