Technology - Mississippi Department of Education by jizhen1947



Doing More
 With Less
        Presented by

        Glen Popiel
 MDE/CIBER Network Engineer
 CCNA, CNE, MCSE, Security+
                              MDE/CIBER Inc.
    Problem #1:
 We have no money
• Budget reductions are affecting State
  and School District budgets. These can
  be expected to continue

• To improve the quality of education, we
  need more technology in the classroom

• Technology comes at a price, in terms
  of hardware, software, support costs
  and manpower

                                   MDE/CIBER Inc.
        Problem #2:
We have no bandwidth
• More and more applications are moving
  to an online web-based format instead
  of being locally hosted as in the past

• Internet bandwidth usage is growing
  exponentially and there is not enough
  bandwidth to support these

• Each application moved online
  consumes additional bandwidth which
  is only compounding the problem
                                   MDE/CIBER Inc.
•   At the state level there is 1,200 Megabits per second
    of bandwidth allocated to the K-12 MPLS network
•   Usage by ALL districts MUST average 7.9 Mb/s
•   1791 Mb/s is allocated by the state to the district
    offices alone
     – We’re 591 Mb/s short before we even include the
        schools into the equation
     – The only reason this works is typical Internet
        data is not constantly streaming but is
        intermittent bursts of data
          • However, more and more of our Internet
            usage is streaming data (video, etc)
•   Increasing the bandwidth at the district/school level
    doesn’t gain anything since the bottleneck is
    effectively at the state level
                                                  MDE/CIBER Inc.
 The Laws of Physics
are still being enforced

• Bandwidth demand cannot exceed bandwidth
   – We’re already negative 600 Mb/s at district
     offices alone
   – The move to more streaming Internet
     content is stretching this to the breaking

• Since neither Stephen Hawking nor Albert
  Einstein are working on this problem, we’re
  basically on our own

                                          MDE/CIBER Inc.
   At The School Level

• The average school is connected to the Internet
  via a single 1.5 Mb/s T1 circuit
• Assuming the average student online learning
  session consumes 300 Kb/s and contains
  streaming content, each school can have about
  5 students using any of these applications at a
  time with NO bandwidth available for other
  Internet activity
• Even if the school is not connected via a T1, the
  overall 7.9 Mb/s average per district still applies

                                              MDE/CIBER Inc.
     Bandwidth Usage
•   STAR Early Literacy : 32,790 Kb/s
•   English in a Flash : 14,450 Kb/s
•   Fluent Reader : 12,390 Kb/s
•   Accelerated Reader : 9,027 Kb/s
•   MathFacts in a Flash : 6,178 Kb/s
•   STAR Math : 5,825 Kb/s
•   Accelerated Math : 4,333 Kb/s
•   MPB/Distance Learning : 3,000 Kb/s
•   Streaming Video : 3,000 Kb/s
•   STAR Reading : 2,929 Kb/s
•   Compass/Odyssey : 2,560 Kb/s (HS) 1,280 Kb/s (K-8)
•   Plato : 1,280 Kb/s
•   Streaming Music : 1,280 Kb/s

•   Based on 10 concurrent users
•   T1 Bandwidth = 1,544 Kb/s
•   Based on estimates provided by software manufacturer
                                                   MDE/CIBER Inc.
          Problem #3:
 We’re not getting all the bang
  for our technology bucks

• Implementation of Online Applications we don’t
  have the bandwidth to support
• Implementation of new technology we don’t
  have the network infrastructure or personnel to
• Technology staff is not being involved in
  purchasing decisions
   – Not enough manpower to support
   – Network infrastructure insufficient
   – Bandwidth not available
   – Cost of support not considered
• Vendors tend to sell what they want you to buy
  not what you really need
                                          MDE/CIBER Inc.
There Are Solutions
• Bandwidth options

• Smart technology purchasing

• Virtualization

• Free Stuff

• Other Cost Savings
                          MDE/CIBER Inc.
  Bandwidth Options
• Conserve Internet bandwidth
   – Content Filtering can help but it’s a band-aid
   – User education to reduce bandwidth waste
   – Don’t use online backup services such as
     iDisk, Carbonite, etc. They can transfer huge
     amounts of data
   – Implement local Windows Update and
     Antivirus update servers
• More Bandwidth
   – But I said there’s no bandwidth available
       • Consult with your technology staff, MDE
         and the CIBER reps for possible
• Host your Applications locally
   – Adds to hardware and support costs
                                            MDE/CIBER Inc.
     Buy Wisely
• Do you really need what you’re planning to
   – Is there a more effective solution available at
      a lower overall cost?
• What are the TRUE bandwidth and
  infrastructure requirements?
   – Do you have the bandwidth to support it?
   – Single User demos always work great. You
      have to scale it to the planned number of
• Can your existing tech staff support it?
   – Will it require additional infrastructure
      and/or manpower?

                                             MDE/CIBER Inc.
• Moodle
• Virtualization – server and desktop
• Firewall, VPN, Content and Spam
• Voice Over IP Phone/Intercom/Bell
• Google Apps
• Open Office
• Open Source Learning Applications

                                  MDE/CIBER Inc.
• Moodle is a FREE Open Source Course
  Management system allowing teachers to
  create their own course content in an online
  environment that is hosted locally

• Because it is hosted locally, students and
  teachers can use Web 2.0 technology in a
  closed, secure, safe and managed environment

• Thousands of teachers have already created
  content you can use immediately in the

                                           MDE/CIBER Inc.
Virtualization is the latest technology trend that
   allows for reduction of physical equipment
   while providing the same level of functionality
   to the end user
• Server Virtualization
    – Allows the consolidation of server hardware
       to fewer physical units, reducing long term
    – The software required to do this is free
• Desktop Virtualization
    – nComputing/Thin Clients
    – Significantly reduces the cost and number
       of physical workstations required, replacing
       them with just a monitor, keyboard, mouse
       and a thin client device

                                            MDE/CIBER Inc.
  Firewall, VPN, Content
    and Spam Filtering
• ClarkConnect/ClearOS is a FREE Open Source
  Content Filter, Firewall, VPN and Email Spam
  Filter solution which performs as well as
  expensive commercial solutions.
   – Some commercial solutions actually use
      customized versions of the same software
      components in ClearOS in their products.
   – Already used in over 100 Mississippi School
   – Fully CIPA compliant
   – Includes a Helpdesk Ticketing System
• Commercial filtering solutions can cost $5/yr per
  user or higher
• MDE/CIBER provides training and FREE support

                                             MDE/CIBER Inc.
     Voice Over IP
    Phone Systems
• Asterisk is a FREE full featured Open Source
  Voice over IP Phone system with the same
  functionality of an expensive commercial phone
  system with integrated videophone capability
   – Used by school districts to replace
     telephone and intercom systems
   – Used as a school bell and alert system
   – Used for one-on-one video distance learning
• Typical savings of $30,000 per campus over
  commercial solutions
• MDE/CIBER provides training and FREE
  support for the Trixbox version of Asterisk

                                         MDE/CIBER Inc.
   Google Apps
• Google Apps is an online suite of applications
  that provides email with calendar, word
  processing, spreadsheet and other features
   – Includes mobile access for Blackberry,
     iPhone and other smartphones at NO
   – Integrates with Microsoft Outlook
   – 24/7 support
   – Email Archiving is available
   – Uses your existing domain name
   – Free to schools for first 1000 users
   – Users can access their information from
   – Google Docs can be used offline

                                          MDE/CIBER Inc.
  Open Office
• Open Office is a FREE suite of
  applications that provides word
  processing, spreadsheet, presentation
  and other features
   – Look and Feel similar to Microsoft
   – Compatible with Microsoft Office
     data formats
   – Can create PDF files
• Microsoft Office Suite 2010 costs $240
  per user on the state EPL volume
  pricing list

                                   MDE/CIBER Inc.
    Open Source
  Learning Solutions
• A vast amount of FREE Open Source
  Learning Applications is available on
  the Internet
   – OSWINS is a collection of Free and
     Open Source software for
     educational use available for
     download from
   – Edubuntu Linux is a free Linux
     distribution tailored for education
     that includes a number of
     educational applications

                                   MDE/CIBER Inc.
 Other Savings
• Substantial savings can be gained by turning
  off the power on your workstations, etc. at the
  end of the day
   – Easily implemented and can be cancelled by
      a user working late
• The average compact refrigerator costs $21.25
  per year
• Not only do space heaters pose a significant
  fire hazard, they use a lot of power and put an
  unplanned load on the school’s electrical
  system, often overloading circuits used for
  workstations. A space heater can cost a district
  $54 each per winter.

                                           MDE/CIBER Inc.
 Power Savings
• In a district with 1300 workstations,
  simply by turning off workstations after
  hours, $2,350 per month could be
  saved. Over a 10 month school year this
  adds up to $23,500.

• Based on 2007-2008 MOTE survey data,
  there are 146, 874 workstations
  statewide. This yields a potential
  statewide savings of $632,800 to over
  $3,000,000 in wasted electricity costs.

                                    MDE/CIBER Inc.
We’re here to help
• Work with your technology staff to implement
  technology wisely. Involve them in your
  purchasing decisions to make sure you get the
  most out of your technology purchases
• MDE provides the CIBER representatives FREE
  OF CHARGE to all districts for Consulting,
  Training, Technology Support and E-rate
• The MDE staff and CIBER representatives can
  also assist you in evaluating and determining
  your IT purchasing requirements and
  evaluating vendor quotes
• Contact MDE or a CIBER representative if you
  would like them to assist you with these and
  other cost savings ideas

                                         MDE/CIBER Inc.
   In Conclusion
• We CAN do more with less

• We need to become more aware of the full
  impact of our technology decisions
   – Spend wisely
   – Involve your Technology staff in your
     technology planning
   – Take full advantage of the FREE MDE
     and CIBER resources available to you

• A copy of this presentation is available at:
                                        MDE/CIBER Inc.

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