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					                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  This week overview

               Day                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Take-homes
                Theory: Design organizations as we design
      Tuesday   bridges: predict, measure and manage
      and       “hidden” work;
      Wednesday ICE
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Practice: apply ICE methods and slowly
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             develop comfort and competence


                                                                                                                                                                                                                                                         Organization
                                                                                                                      Genentech PM




                                                                        Ken Mouchka
                                                                                                                                                                                                                                       S RG Management                      AEI Management

               MEP, Teledata room design                     KPFF                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Product                              Organization                                       Process
                                            Task 28
                                  SRG Lab Plan   SRG Lab             Task 37     Furniture         Task 44           Project Mgt Task4 AEI Cor e      Task 38 Task 41
                                                                                                                                                                            Task 27
                                                                                                                                                                                        Task26           H Block Crew            Task 23
                                                                                                                                                                                                                                               SRG / AEI
                                                                                                                                                                                                                                                Technical
                                                                                                                                                                                                                                                              Task22
                                                                                                                                                                                                                                                                        AEI Core and
                                                                                                                                                                                                                                                                          S RG Lab
                                                                                                                                                                                                                                                                                         HDCCO Costing
                                                                                                                                                                                                                                                                                                                     SRG
                                                                                                                                                                                                                                                                                                                   Technical
                                                                                                                                                                                                                                                                                                                               AEI Core
                                                                                                                                                                                                                                                                                                                                and Tech
                                                                                                                                                                                                                                                                                                                                                 KPFF        HDCCO Core
                                                                                                                                                                                                                                                                                                                                                                                  Code Rev
                                                                                                                                                                                                                                                                                                                                                                                  Consultant
                                                                                                                                                                                                                                                                                                                                                                                                  Solvent        Tar ter
                                                                                                                                                                                                                                                                                                                                                                                                                                 H Block Crew
                                                                                                                                                                                                                                                                                                                                                                                                                                     & Tech
                                                                                                                                                                                                                                                                                                                                                                                                                                                  SRG
                                                                                                                                                                                                                                                                                                                                                                                                                                                Landscape
                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Tele Data
                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Design
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Code Rev                                                                                                                                                                               Function: Design intent
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Good self-assessed coordination between
                            Task 29
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Design for water-free subway box for AWV   neighbors, DOT, contractor, project manager      Engineering designs finished by 12/31/2007
                                                                                                                                                                                                                                                                Meetings
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Exchange of project documentation and
                                                                                                                   Weekly
                                  Lab Planning P rogram
                                  Meetings with Dir ectors
                                                               Lab Planning Program meeting with Bio
                                                                             Organic
                                                                                                                 Coordination
                                                                                                                   Meeting
                                                                                                                                                                                                     Genentech 80% Detailed Design
                                                                                                                                                                                                               Review                                           80% Drawing Review
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Design for structurally sound subway box   specifications within 24 hours as needed         Construction plans finished by 12/31/2007
                                                                                                           Final Pr ogram                   Review skin changes w/db team                                         Final Progr am
                                                               BMS Controls Meetings
                                                                     (Weekly)
                                                                                                       Confirmation w ith Officing                                                                             confir mation with LAR
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Project costs                              Organization cost                                Tasks to design all systems and components
                                       Lab Planning Progr am                                                                                                            Review 80%
                                           Meetings w ith
                                          Pharmacology
                                                                               Lab planning Progr am Meeting with Pr otein
                                                                                              Chem istry
                                                                                                                                                                         documents
                                                                                                                                                                                               Final Pr ogram
                                                                                                                                                                                              Confirmation with
                                                                                                                                                                                               Phar macology
                                                                                                                                                                                                                                           S teel Detailing
                                                                                                                                                                                                                                               Meetings
                                                                                                                                                                                                                                                                              Tele Data Coordination Meetings
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Tasks to specify all construction packages
                                                                                                                                                                                                                                                      Work Process                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Tasks to plan and coordinate utility movement
                                                                                                                                 *Exterior
                                                                                                                              Pr ogramming
                                                                                                                           Accepted by Genentech

                                                                                                                                                                               * Cal OSHA Recom mend


                                                                                           23. *Repr ogram
                                                                                            B#13 and B#15
                                                                                                                             24. *Complete B13,4 H
                                                                                                                                 block occupancy
                                                                                                                                                                                  Determination of LFFH
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Form: Design choices
                                                                                         Exterior Architecture               r equir ements on MEP
                                                                                                                                      systems                                                                           (6) Coord B13 MEP
                                                                                                                                                                                                                            floor section                                                                                                                                                                                                                                                                                                                                                                                                                                          Environmental impact statement             Deputy project director                          Plan and Coordinate utility movement
                                                                                          26. *Finalize B#13 and
                                                                                                  B#15
                                                                                          Exiting/ar chitecural H
                                                                                            occupancy concept
                                                                                                                                  Bookend
                                                                                                                               Progr amm ing
                                                                                                                                                                                                                            (8) *Revise
                                                                                                                                                                                                                                                                                 (13,15,16) MEP specs, P&ID's,
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Develop and deliver engineering design
                                                                                                                            Accepted by Genentech                                                                                                    MEP                               control sequences
                                                                                          41. *Repr ogram
                                                                                         bookends B#13 and
                                                                                                                                                                                                                            MEP loads,
                                                                                                                                                                                                                                                   Equipment
                                                                                                                                                                                                                                                   schedules
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Traffic management plan                    Utilities                                        documents
                                                                                                                                                                                                                                                    finalized
                                                                                                B#15                           Notice to proceed on


                                                                                             36. * Analyze
                                                                                                                                structural changes                              *Package B structur al
                                                                                                                                                                                modifications (CCD3A)                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Relocated utilities                        Engineering                                      Plan land acquisition
                                                                                          str uctural im pacts                                                                                                                                                                  22. * Com plete catw alk dr aw ings


                                                                                            35. *Finalize
                                                                                         Protein Chemistry
                                                                                                                              29. *Document
                                                                                                                                  lab plan                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Engineering designs                        Urban design/Architecture                        Develop work packages
                                                                                             Pr ogram                                                                          4. com plete all Interior Architctur e                                                              20. * Determine Scope of
                                                                                                                                          18. *Detailed Lab
                                                                                                                                             Program
                                                                                                                                           Documentation
                                                                                                                                                                                                                                                                                 package D including vivar ium
                                                                                                                                                                                                                                                                                            changes                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Plan transportation access in detail throughout
                                                                                          32. * Finalize
                                                                                          Bio-Organic
                                                                                          Chemistry
                                                                                           Program                                                                                                                           G accept lab                                                                                                                                     15. Jeff r eprogram HMIS
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Secant pile tunnel walls                 Real Estate                                      construction
                                                                                                                                                                               5. *Finalize lab & Equipm ent
                                                                                                                                                                                                                           equipment matrix
                                                                                                                                            47. *Develop lab                                plans
                                                                                          33. *Finalize
                                                                                         LAR Pr ogram
                                                                                                                        *Lab and
                                                                                                                       vivarium
                                                                                                                     Programm ing
                                                                                                                                                 DD plan
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Tunnel box - King to Pike                Construction Engineering                         Develop environmental impact studies
                                                                                                                                                                        *Turnover lab and
                                                                                                                        Com plete                                       vivarium DD plan

                                                                                          34. *Finalize
                                                                                         Pharmacology
                                                                                                                                            28. *Determine
                                                                                                                                           segregation of lab
                                                                                                                                                                              to AEI
                                                                                                                                                                                                                   49. Develop
                                                                                                                                                                                                                 reflected ceiling
                                                                                                                                                                                                                                              Turnover
                                                                                                                                                                                                                                              reflected
                                                                                                                                                                                                                                                                                                                                            Package D and UG
                                                                                                                                                                                                                                                                                                                                             addendum issued:
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     North section - Pike to BST              Transportation Planning
                                                                                                                                             and tech space                                Ar chitect                                                                              16. *HDCCO Deter mine                                    underground utilities,
                                                                                           P rogram                                                                                                                    plan                 ceiling plan to
                                                                                                                                                                                         program/MEP                                                                                                                                         vivar ium catwalk
                                                                                                                                                                                                                                                                                        Schedule Impact

                                                                                         44. *Complete
                                                                                                                                                                                            oncepts
                                                                                                                                                                                          Established
                                                                                                                                                                                                                                                 AEI
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     South Section - Holdage to King          Environmental
                                                                                          B#14 Officing                     48. * Develop exiting                                          By Design
                                                                                            Planning                                 plan                                                    Team                       *Notice to proceed
                                                      * 05-07-01
                                                                                          39. *Finalize MEP
                                                                                                                                                                                                                        with detailed design
                                                                                                                                                                                                                                                            *Package C
                                                                                                                                                                                                                                                               skin
                                                                                                                                                                                                                                                            modifications               14. *HDCCO update Estimate of cost
                                                                                                                                                                                                                                                                                                                                                                                       *Accept project
                                                                                                                                                                                                                                                                                                                                                                                        scope:budget
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      (20) Incor porate
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          MEP 80%Review     (21-4) Finalize MEP Details,                                                           Construction plans
                                                                                           distr ibution and                                                                                                                                                                                      of Pr ogram                                                                           by Genentech                                                                                                                                                                         comments         update specs and p&ID's
                                                                                                section                      1. *Redesign main MEP                                                                                                                                                                                                                                                                                                                                                                                                   80% MEP r eview        incor porated
                                                                                                                               distribution systems
                                                                                                                                                                        2. Initial redesign MEP branch
                                                                                                                                                                                lateral distribution
                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Issue 80%
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         comments
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Construction staging plan
                                                                                          27. *Finalize B#13,
                                                                                                                              25. *Do Central Plant                                                                                                                                                                                                                                                                                                                           MEP CDs
                                                                                           15 Shaft Size &
                                                                                            MEP Room
                                                                                               Locations
                                                                                                                                 design changes
                                                                                                                                                                                                                                 17. * Risick
                                                                                                                                                                                                                             reprogr am solvent                                                                            13. *Code Consultants        * City Appr oval of
                                                                                                                                                                                                                                                                                                                                                                                      10. Dr aft Alternate means
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Construction packages
                                                                                                                                                                                                                                                                                 21. *P repar e Plan V iew s for                                             H Concept                                                                            City Appr oval of
                                                                                                                                                                                                                            distribution and w aste                                                                       Review Concept for final
                                                                                                                                                                                                                                                                                   Review of Concept w /City                                                                                                                                      Alternate Means
                                                                                                                             31.* AEI &                                                                                                                                                                                      city Presentation                                                                                                                                                                                                                                                                             Finish
                                                                                                                                                        30. *Appr ove                                                                                                                                                                                                                                                                              for Program                              Detailed Design 80 P C
                                                                                          42. *Develop                          SRG
                                                                                                                                                         Change to                                                                                                                                                                                                                                                                                                                                Complete
                                                                                           Execution                         Determ ine
                                                                                                                                                          Design
                                                                                            Str ategy                       Design $/Time                                                                                                                                                                                                                                                                 8. Review Alternate
                                                                                                                                                          Contract                                                                                                                                                                                                                                                                                                                                                   (19) Genentech review
                                                                                                                                                                                                                              *Design Budget &

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Behavior: Analysis predictions
                                                                                                                              Impact of                                                                                                                                                                                                                                                                  Means w/impact on LEL                                                                                           80% drawings
                                                                                                                                                                                                                            Schedule for Changes                                                                                                                                                               and LFFH
                                                                                                                                                                                                                                 Appr oved                                                                                                                                                                                                                                                                                                     53. Incor porate
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             com ments, complete
                                                                                         46. *RA Furnture                                                                                                                                                                                   52. Finalize landscape                                                                                                                                                                                                                            Architectural detail
                                                                                         Concept Complete
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Risks of leaks                             self-assessed stakeholder coordination quality   Predicted schedule performance
                                                                                                                                                                         3. Com plete Tele Data Design                          *City Accept
                                                                                          43. *Changes in Steel
                                                                                           Forw arded to Steel
                                                                                                Detailer s
                                                                                                                                                                                                                                    exiting
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Predicted structural deformation           Predicted actor backlogs                         Predicted task backlogs
                                                                                                                          50. Designate size, location of         G accept
                                                                                             40. *SRG
                                                                                         Reprogram 15/14
                                                                                         interface, exiting,
                                                                                                                            13 MEP, teledata rooms                 13/14
                                                                                                                                                                  Interface                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Predicted material costs                   Predicted actor costs                            Predicted task costs including material, labor
                                                                                               stairs
                                                                                                                            51. Designate size, location


                                                                                             55. KPFF design
                                                                                                                            of 14 MEP, teledata rooms             G accept
                                                                                                                                                                   15/14
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Observed actor response latency
                                                                                                                                                                  Interface
                                                                                              stairs for 15/14


                                                                                          38. *S RG
                                                                                                                                          54. KPFF design
                                                                                                                                           stairs for 13/14
                                                                                                                                                                                                                               B13 MEP HVAC,
                                                                                                                                                                                                                              conduit, piping mains
                                                                                                                                                                                                                                  completed
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Observed actor decision latency
                                                                                       Reprogram 13/14
                                                                                       interface, exiting,
                                                                                             stairs


                                                                                               37.
                                                                                          * Reprogr am
                                                                                           B#15 Shafts


                                                                                          19. *Determine ver tical
                                                                                                  utilities




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Chalmers Virtual Design Class (c)                                                                             1
                                                                                                                                     12. *Complete UG
                                                                                                                                           utiliites

                                                                                             45. *Complete all
                                                                                          Basement/LAR Draw ings


                                                                                       (3) *AEI design MEP
                                                                                         HVAC, Conduit &




23 - 24 June
                                                                                         piping mains B13




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  2009
                                 Notices

         • Today (June 23):
               – Second reading assessment was due at 10
               – Org models and ICE theory; ICE session
               – Meet as usual: 10-12; 1-3
         • June 24:
               – MACDADI theory; ICE session
                 Meet     11:30;    3:30
               – M t 10 – 11 30 1 – 3 30



23 - 24 June              Chalmers Virtual Design Class (c)   2
                                        2009
    Q1: Which of the methods below do the papers suggest might
    help a p j                 p               practice today?
       p project team to develop and models in p            y




23 - 24 June           Chalmers Virtual Design Class (c)   3
                                     2009
     Q2: Which of the following statements is
     true about the contents of POP models?




23 - 24 June      Chalmers Virtual Design Class (c)   4
                                2009
      Q3: Which of the following statements is true
                 Function
          about “Function – Form – Behavior?




23 - 24 June        Chalmers Virtual Design Class (c)   5
                                  2009
        Q4: Which of the following suggestions is
                                        models?”
       appropriate regarding use of POP models?




23 - 24 June        Chalmers Virtual Design Class (c)   6
                                  2009
   Q5: Which of the following statements
                   breakdown structures?
   are true about “breakdown structures?”




23 - 24 June    Chalmers Virtual Design Class (c)   7
                              2009
               Quiz – 1 point distribution

    • Mean: 3.5
    • SD: 1.05

                                          Frequency
                       20
                       18
                       16
                       14
                       12
                       10
                        8                                         Frequency
                        6
                        4
                        2
                        0
                             0
                             1    12     23     34       45   5
                                                              6




23 - 24 June         Chalmers Virtual Design Class (c)                        8
                                   2009
               POP – SimVision labs




23 - 24 June      Chalmers Virtual Design Class (c)   9
                                2009
POP and Sim Vision Lab

     Johan Geterud
        The Ten Most Important Elements Include Physical
           Elements, Computer Elements and Software
                   ,    p




                                                    p
               Nice use of title as annotation to explain content

6/18/2009                       Stanford                      11
        Three Actors; Designer, Manufacturer and
        Programmer,
        Programmer Constitute the Organization




                                                   p
              Nice use of title as annotation to explain content

6/18/2009                      Stanford                      12
     Design, Programming and Manufacturing are
      the Processes Preceeding the Assembling




                                                 p
            Nice use of title as annotation to explain content

6/18/2009                    Stanford                      13
            Conformance Objectives Reaching the
                     Highest Weights
                                            Conformance to 
                                            Objectives




        Notice use of annotation to explain important content



6/18/2009                        Stanford                       14
   Project Time has the Highest Weighted Impact


                                                Project Time
                                                Project Time




                           Observed Project 
                           Time and Backlog
        Notice use of annotation to explain important content



6/18/2009                        Stanford                       15
            Peak Predicted Scheduled Risk has the
               Highest Weighted Assessment


                      Quality Risk 75%




                                         Project Time


6/18/2009                     Stanford              16
             Evaluated Goodness Shows a Fairly Low
                      Meeting of Objectives
                                       Goal . Evaluated goodness (high is good)



                             Evaluated Goodness
                             Evaluated Goodness
                              120



                              100
        Evaluated goodness




                               80

                                                                                  Option 1: POP          Option 2: POP V2

                               60
                                                                                              j
                                                                                  Meets all objectives
        E




                               40



                               20



                               0
                                                    Evaluated goodness

                                               Design Versions




6/18/2009                                                        Stanford                                        17
       Organization Consists of Three Positions Working on
             Design, Manufacturing and Assembling
                  g ,             g               g

        Positions




  Processes

6/18/2009                     Stanford                 18
    The Project is Performed in Close To a Month
       With Manufacturing Driving Most Time




                                   Manufacturing




6/18/2009               Stanford              19
            Hidden Work Ads 65% Assembling Time
                 Through Mainly Coordination


                          Hidden
                          Work




        Notice use of annotation to explain important content
6/18/2009                        Stanford                       20
               Big idea: “Design organizations”
      If we design organizations as we design bridges, we can
      predict,                       hidden work,
      predict measure and manage “hidden” work which makes
      projects late if not managed well

                        Product            Organization                    Process

           Function   Scope (…)         Design +               Design + Construct
                      Quality (…)
                            y( )          Construct            Cost
                                        Cost (…)               Schedule (…)
                                        Backlog (…)            Schedule risk (…)
           Form       Deliverables      Actors                 Tasks
           Behavior   Scope             Work (direct,          Work (direct, hidden) volumes
                      Quality           hidden) volumes        Cost
                                        Cost                   Start, Finish, Duration
                                        Backlog                Schedule i k
                                                               S h d l risk


23 - 24 June                        Chalmers Virtual Design Class (c)                          21
                                                  2009
                                                                                                                                                                                                                                                                                                                                             Organization Models

                                                                                                     Models                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          • How is this
                                                                                              • Organization                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           organization “ d?”
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             i ti “good?”
                                                                                              • (Design) work                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        • Simulation
                                                                                                process                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                predictions:
                                                                                                      Genentech PM
                                                                                                                                                                                                                                      Organization                                                                                                                                                                                                                                                                                                                                                     – Gantt chart
                                                         Ken Mouchka
                                                                                                                                                                                                                    SRG Management                       AEI Management




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Risks,
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       – Risks …
 MEP, Teledata room design                    KPFF



                              Task 28                                                                                                                                                                                                                                                                                                                                                                 H Block Crew     SRG           Tele Data
                                                                                                                                                           Task 27                                                          SRG / AEI                AEI Core and                             SRG       AEI Core                                        Code Rev                                                                                     Code Rev
                    SRG Lab Plan    SRG Lab           Task 37     Furniture        Task 44           Project Mgt Task4 AEI Core       Task 38 Task 41                 Task26            H Block Crew          Task 23                      Task22                    HDCCO Costing                                       KPFF        HDCCO Core                        Solvent         Tarter            & Tech      Landscape        Design
                                                                                                                                                                                                                             Technical                SRG Lab                               Technical    and Tech                                       Consultant




              Task 29
                                                                                                                                                                                                                                             Meetings
                                                                                                    Weekly
                                                Lab Planning Program meeting with Bio                                                                                              Genentech 80% Detailed Design
                    Lab Planning Program                                                          Coordination
                                                              Organic                                                                                                                        Review                                          80% Drawing Review
                    Meetings with Directors                                                         Meeting

                                                                                           Final Program                    Review skin changes w/db team                                       Final Program
                                                BMS Controls Meetings
                                                                                       Confirmation with Officing                                                                            confirmation with LAR
                                                      (Weekly)


                         Lab Planning Program                                                                                                          Review 80%
                             Meetings with                      Lab planning Program Meeting with Protein                                                                    Final Program                              Steel Detailing                    Tele Data Coordination Meetings
                                                                                                                                                        documents
                            Pharmacology                                       Chemistry                                                                                    Confirmation with                              Meetings
                                                                                                                                                                             Pharmacology


                                                                                                                                                                                                                                   Work Process
                                                                                                                *Exterior
                                                                                                              Programming
                                                                                                           Accepted by Genentech

                                                                                                                                                              *Cal OSHA Recommend
                                                                                                                                                                Determination of LFFH
                                                                            23. *Reprogram                   24. *Complete B13,4 H
                                                                            B#13 and B#15                       block occupancy
                                                                          Exterior Architecture              requirements on MEP
                                                                                                                    systems                                                                          (6) Coord B13 MEP
                                                                                                                                                                                                         floor section
                                                                           26. *Finalize B#13 and
                                                                                   B#15
                                                                                                                  Bookend
                                                                           Exiting/architecural H
                                                                                                               Programming
                                                                            occupancy concept                                                                                                            (8) *Revise                                          (13,15,16) MEP specs, P&ID's,
                                                                                                            Accepted by Genentech                                                                                                  MEP
                                                                                                                                                                                                         MEP loads,                                                 control sequences
                                                                                                                                                                                                                                Equipment
                                                                           41. *Reprogram
                                                                                                                                                                                                                                schedules
                                                                          bookends B#13 and
                                                                                                                                                                                                                                 finalized
                                                                                 B#15                         Notice to proceed on
                                                                                                               structural changes                              *Package B structural
                                                                                                                                                               modifications (CCD3A)
                                                                              36. *Analyze
                                                                           structural impacts                                                                                                                                                                22. *Complete catwalk drawings

                                                                                                              29. *Document
                                                                            35. *Finalize                         lab plan
                                                                         Protein Chemistry
                                                                             Program                                                                          4. complete all Interior Architcture                                                              20. *Determine Scope of
                                                                                                                         18. *Detailed Lab                                                                                                                    package D including vivarium
                                                                                                                            Program                                                                                                                                     changes
                                                                                                                          Documentation
                                                                           32. *Finalize
                                                                           Bio-Organic
                                                                           Chemistry
                                                                                                                                                                                                          G accept lab                                                                                                                              15. Jeff reprogram HMIS
                                                                            Program                                                                           5. *Finalize lab & Equipment              equipment matrix
                                                                                                                            47. *Develop lab                               plans
                                                                           33. *Finalize                *Lab and
                                                                                                                                 DD plan
                                                                          LAR Program                  vivarium
                                                                                                     Programming                                       *Turnover lab and
                                                                                                       Complete                                        vivarium DD plan
                                                                                                                                                             to AEI
                                                                                                                           28. *Determine                                                                                                                                                                            Package D and UG
                                                                           34. *Finalize                                                                                                         49. Develop               Turnover
                                                                                                                          segregation of lab                                                                                                                                                                         addendum issued:
                                                                          Pharmacology                                                                                                         reflected ceiling           reflected
                                                                                                                            and tech space                                Architect                                                                            16. *HDCCO Determine                                 underground utilities,
                                                                            Program                                                                                                                  plan                ceiling plan to
                                                                                                                                                                        program/MEP                                                                                 Schedule Impact                                   vivarium catwalk
                                                                                                                                                                                                                              AEI
                                                                                                                                                                           oncepts
                                                                          44. *Complete                                                                                  Established
                                                                          B#14 Officing                     48. *Develop exiting                                          By Design
                                                                             Planning                              plan                                                     Team                     *Notice to proceed
                                                                                                                                                                                                                                         *Package C
                                       *05-07-01                                                                                                                                                     with detailed design                                                                                                                                   *Accept project
                                                                                                                                                                                                                                            skin
                                                                           39. *Finalize MEP                                                                                                                                                                        14. *HDCCO update Estimate of cost                                                       scope:budget                                                                                                                                                                   MEP 80% Review   (21-4) Finalize MEP Details,
                                                                                                                                                                                                                                         modifications
                                                                            distribution and                                                                                                                                                                                                                                                                 by Genentech                                                                                                                                                (20) Incorporate      comments        update specs and p&ID's
                                                                                                                                                                                                                                                                              of Program
                                                                                 section                    1. *Redesign main MEP                                                                                                                                                                                                                                                                                                                                                                                       80% MEP review        incorporated
                                                                                                               distribution systems                                                                                                                                                                                                                                                                                                                                                                                        comments
                                                                                                                                                       2. Initial redesign MEP branch
                                                                                                                                                               lateral distribution                                                                                                                                                                                                                                                              Issue 80%
                                                                           27. *Finalize B#13,
                                                                                                              25. *Do Central Plant                                                                                                                                                                                                                                                                                                               MEP CDs
                                                                            15 Shaft Size &
                                                                              MEP Room                           design changes
                                                                                                                                                                                                              17. *Risick
                                                                                Locations                                                                                                                 reprogram solvent                                                                         13. *Code Consultants       *City Approval of
                                                                                                                                                                                                                                                              21. *Prepare Plan Views for                                                                  10. Draft Alternate means                                   City Approval of
                                                                                                                                                                                                         distribution and waste                                                                    Review Concept for final         H Concept
                                                                                                                                                                                                                                                                Review of Concept w/City                                                                                                                               Alternate Means
                                                                                                             31.* AEI &                                                                                                                                                                               city Presentation                                                                                                                                                                                                                                                                     Finish
                                                                                                                                        30. *Approve                                                                                                                                                                                                                                                                    for Program                             Detailed Design 80 PC
                                                                           42. *Develop                         SRG
                                                                                                                                         Change to                                                                                                                                                                                                                                                                                                                    Complete
                                                                            Execution                        Determine
                                                                                                                                          Design
                                                                             Strategy                       Design $/Time                                                                                                                                                                                                                                                      8. Review Alternate                                                                                      (19) Genentech review
                                                                                                                                          Contract                                                        *Design Budget &
                                                                                                              Impact of                                                                                                                                                                                                                                                       Means w/impact on LEL                                                                                         80% drawings
                                                                                                                                                                                                         Schedule for Changes                                                                                                                                                       and LFFH
                                                                                                                                                                                                              Approved                                                                                                                                                                                                                                                                                            53. Incorporate
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                comments, complete
                                                                          46. *RA Furnture                                                                                                                                                                             52. Finalize landscape                                                                                                                                                                                                                    Architectural detail
                                                                          Concept Complete


                                                                                                                                                        3. Complete Tele Data Design                         *City Accept
                                                                           43. *Changes in Steel
                                                                            Forwarded to Steel                                                                                                                   exiting
                                                                                 Detailers

                                                                                                          50 Designate size location of
                                                                                                          50.           size,                    G accept
                                                                              40. *SRG                      13 MEP, teledata rooms                 13/14
                                                                          Reprogram 15/14                                                        Interface
                                                                          interface, exiting,
                                                                                stairs
                                                                                                            51. Designate size, location
                                                                                                            of 14 MEP, teledata rooms            G accept
                                                                                                                                                   15/14
                                                                              55. KPFF design
                                                                                                                                                 Interface
                                                                               stairs for 15/14
                                                                                                                                                                                                            B13 MEP HVAC,
                                                                                                                         54. KPFF design                                                                   conduit, piping mains
                                                                                                                          stairs for 13/14                                                                     completed
                                                                            38. *SRG
                                                                        Reprogram 13/14
                                                                        interface, exiting,
                                                                              stairs


                                                                               37.
                                                                           *Reprogram
                                                                            B#15 Shafts


                                                                           19. *Determine vertical
                                                                                   utilities
                                                                                                                    12. *Complete UG
                                                                                                                          utiliites

                                                                             45. *Complete all
                                                                          Basement/LAR Drawings


                                                                        (3) *AEI design MEP




                                                                                                                                                                                                                                                                                                                                                                                                 Chalmers Virtual Design Class (c) 2009                                                                                                                                                                                     22
                                                                          HVAC, Conduit &
                                                                          piping mains B13




23 - 24 June
                             Conceptual underpinning: Model

                   Model
                                                                                         Executive


                                                    Data system
                                                    coordination


                   Programs                                                                          PM




 Redesign FRC II
  for Open labs

                   Projects                       Architect,          Electrical,
                                                                                               HVAC, Utilities            EHS         EORM       Client
                                                  Planning         security, Netw orks

                   Tasks                                                                                                                                     SRG Architectural
                                                                                                                                                                   Firm
                                                                                                                                                                   Fi



Position1
                   Organization          Start

                                                 Identify pathw ays & op
                                                     w ork zones for
                                                   data/telco system s
                                                                                 Define EM I separation
                                                                                     requirem ents



                   Precedence                                                                                                                      Ow ner
                                                                                                                 Coordinate MEP design w /data    approval

                   Exception reporting
                                                 Identify pathw ays & op
                                                     w ork zones for                                                     requirem ents
                                                   HVAC/MEP system s




                   Coordination
                                                                                                                                                                Finish




                   Rework
                          g
                   Meetings

23 - 24 June                         Chalmers Virtual Design Class (c)                                                                                       23
                                                   2009
            The Challenge of Fast-Track Projects:
       “Concurrent Engineering” Incurs Large Overheads
                     g       g            g



        view Fast-Track Project work—Overlapped Activities
    CPM View of traditional project work – Sequential Activities




  Reality of fast-track project work!



                                                                 Increased
                                                                 Coordination
                                                                 Increased
                                                                 Rework
23 - 24 June                 Chalmers Virtual Design Class (c)           24
                                           2009
                    Conceptual Underpinning:
                   Projects P     I f     ti
                   P j t Process Information

                organi ation           exceptions
            The organization processes e ceptions
Position1
            “Actors”:
                 Do direct
               • D di t work k
               • Do hidden work
                  • Coordinate
                  • Rework
                  • Wait
            Tasks:
            T k
               • Have direct work
               • Have hidden work

23 - 24 June                     Chalmers Virtual Design Class (c)   25
                                               2009
                        Conceptual Underpinning:
               Simulate Task work, Information processing:


      • Model

          Simulate
          Si l t
          Analyze, Intervene,
          reanalyze                                                    Data
                                                                                                                           S W P roject
                                                                                                                            Manager

                                                                   Architect



                Hw Spec Availa ble
                                                                                                                                                                     Custom er
                                                                                         Integration te am
                                                 UI-Analysis team                                                                                                  representativ e




                                                                                                   S W Design coordination

                  S tart1


                                     Develop                                                                                                  Info to Hw
                                specification




                                        Im plem ent
                                        data m odel
                                                                           Im plem e nt
                                                                         analys is sys te m
                                                                                                                                                      UI stre ss
                                                                                                                                                           tes t
                                                                                                                                                                                     Finish
                                                                                                                                                                                              Schedule risk
                                                                                     Integrate                                  Ready for

                                                                                      sytem s                                 system s test




                                                                                                                                                             Backlog
                                                                                                                                                    a na lysis s tres s
                                                                                                                                                            te st
                                                                                                           S ystem s
                                                      Im plem ent UI
                                                                                                        integration test




                                                                                                                                 Chalmers Virtual Design Class (c)                                            26
                                                                                                                                                                   Cost Risk
                                                                                                 Fail


23 - 24 June                                                                                     to Hw




                                                                                                                                               2009
                      How VDT/SimVision works                                         D a ta s y s te m
                                                                                                                                                 E x e c u t iv e



                                                                                      c o o r d in a t io n

                                                                                                                                                                    PM




                                                                                   A r c h it e c t ,               E le c t r i c a l ,
                                                                                                                                                             H V A C , U t i li t i e s                  EHS                 EO R M         C li e n t
                                                                                    P la n n i n g            s e c u r it y , N e t w o r k s
                                                                                                                                                                                                                                                              S R G A r c h it e c t u r a l
                                                                                                                                                                                                                                                                       F ir m



                                                                      S ta r t

                                                                                 I d e n t if y p a t h w a y s & o p
                                                                                         w o r k z o n e s fo r
                                                                                     d a t a /t e l c o s y s t e m s
                                                                                                                                       D e f in e E M I s e p a r a t i o n
                                                                                                                                              r e q u ir e m e n t s




                                                                                                                                                                                                                                               Ow ner
                                                                                 I d e n t if y p a t h w a y s & o p                                                                               in                    i
                                                                                                                                                                                          C o o r d i a t e M E P d e s ig n w / d a t a      a p p ro va l
                                                                                         w o r k z o n e s fo r                                                                                        r e q u ir e m e n t s
                                                                                     H V A C /M E P s y s t e m s

                                                                                                                                                                                                                                                                   F i n is h




       • Basic simulator functions
               – Entities: tasks + milestones; activities; meetings;
                 project
                  • Attributes: actor skills, task duration, task complexity, …
               – Relationships:
                  •   Responsibility (actor for task)
                  •   Reporting (Supervisor to actor)
                  •   Successor (task to task)
                      S          ( k         k)
                  •   Coordination (task to task - bidirectional)
                  •   Rework (task to task – directed)
       • Stochastic Entity “Micro” behaviors
23 - 24 June                      Chalmers Virtual Design Class (c)                                                                                                                                                                        27
                                                2009
                                                                                                                                                E x e c u t iv e


                                                                                    D a ta s ys te m
                                                                                    c o o r d in a t i o n

                                                                                                                                                                   PM




   How VDT/SimVision works
                                                                                 A r c h it e c t ,                E l e c t r ic a l ,
                                                                                                                                                            H V A C , U t il i t ie s                   EHS                 EO RM          C l ie n t
                                                                                  P la n n in g              s e c u r it y , N e t w o r k s
                                                                                                                                                                                                                                                           S R G A r c h it e c t u r a l
                                                                                                                                                                                                                                                                    F ir m



                                                                    S ta r t

                                                                               I d e n t if y p a t h w a y s & o p
                                                                                       w o r k z o n e s fo r
                                                                                   d a t a /t e lc o s y s t e m s
                                                                                                                                      D e f i n e E M I s e p a r a t io n
                                                                                                                                              r e q u ir e m e n t s




                                                                                                                                                                                                                                             Ow ner
                                                                               I d e n t if y p a t h w a y s & o p                                                                     C o o r d i n a t e M E P d e s ig n w / d a t a    a p pro va l
                                                                                       w o r k z o n e s fo r                                                                                          r e q u ir e m e n t s
                                                                                   H V A C /M E P s y s t e m s

                                                                                                                                                                                                                                                                F i n is h




         •      Discrete event”
               “Discrete event simulation: Simulator
               1. Start milestone asks first task(s): please start
               2. Divide task into (~20) subtasks
               3. Task asks responsible actor: please start work
                  on (next) subtask
                  1. Actor says OK; tells simulator to wait for predicted
                     subtask duration
                  2. When actor “reawakened” later, ask “Am I done?”
                      – Yes: go to (4)
                      – No; I failed: initiate rework; return to (3)
                      – No; I got interrupted: initiate coordination; return to (3)
               4. If last subtask competed, ask successor(s) to
                  start; else return to (3)
23 - 24 June                    Chalmers Virtual Design Class (c)                                                                                                                                                       28
                                              2009
                    How VDT/SimVision Works                                        D a ta s y s te m
                                                                                                                                              E x e c u t iv e



                                                                                   c o o r d in a t io n

                                                                                                                                                                 PM




                                                                                A r c h it e c t ,               E le c t r i c a l ,
                                                                                                                                                          H V A C , U t i li t i e s                  EHS                 EO R M         C li e n t
                                                                                 P la n n i n g            s e c u r it y , N e t w o r k s
                                                                                                                                                                                                                                                           S R G A r c h it e c t u r a l
                                                                                                                                                                                                                                                                    F ir m



                                                                   S ta r t

                                                                              I d e n t if y p a t h w a y s & o p
                                                                                      w o r k z o n e s fo r
                                                                                  d a t a /t e l c o s y s t e m s
                                                                                                                                    D e f in e E M I s e p a r a t i o n
                                                                                                                                           r e q u ir e m e n t s




                                                                                                                                                                                                                                            Ow ner
                                                                              I d e n t if y p a t h w a y s & o p                                                                               in                    i
                                                                                                                                                                                       C o o r d i a t e M E P d e s ig n w / d a t a      a p p ro va l
                                                                                      w o r k z o n e s fo r                                                                                        r e q u ir e m e n t s
                                                                                  H V A C /M E P s y s t e m s

                                                                                                                                                                                                                                                                F i n is h




      • Stochastic Entity “Micro” behaviors
                                                     skill(high
               – Task duration up (down) with actor skill(high, low)
               – Task coordination and rework probabilities up
                 (down) with actor skill (high, low)
               – Task coordination and rework probability up
                 (down) with task complexity (high, low)
               –…
      • Simulator has precedence to sequence
        application of multiple µ-behaviors

23 - 24 June                   Chalmers Virtual Design Class (c)                                                                                                                                                                        29
                                             2009
               Predicted project Cost Breakdown

    Predicted
    P di t d
          Direct work
            Assumed OK
           •A     d OK….
     Hidden work
         Rework
           • Maybe “light”
          Coordination
           • May be large
          Wait: no value add
23 - 24 June                 Chalmers Virtual Design Class (c)   30
                                           2009
               Predicted Schedule Risks

                   staff
  Risks assuming staff,
   task definition
   interventions

  Predicted Schedule
   risk = Simulated –
   CPM (Optimistic)
         ( p       )
   Durations



23 - 24 June         Chalmers Virtual Design Class (c)   31
                                   2009
                   Predicted actor backlog

   • Backlog = work
     left to do at the
     end of the day
     Risks
        – Schedule
        – Coordination
        – Product, process
          quality control
   • Principals need to
     manage workload



23 - 24 June                 Chalmers Virtual Design Class (c)   32
                                           2009
        Predicted position resource utilization




23 - 24 June        Chalmers Virtual Design Class (c)   33
                                  2009
                         Tuesday June 23

                       Plus                              Delta
         •     3 screens                      •   Computer broken
         •     POP introduction               •   Use all 6 screens
         •     Switch screens                 •   Hard to see right
               while talking
                           g                      screen
         •     Stories (Swedish)              •   Hard to hear in back
         •     Influence – cost
               curve
         •     Plus delta process
                           p

23 - 24 June               Chalmers Virtual Design Class (c) 2009   34
                                                                                                                                                                                        Type-of
                                  Big Idea

   • Design and analyze organizations as we
     design d       l
     d i and analyze b idbridges
   • Organization analysis allows predicting the
     volume and distribution of total, direct and
     hidden work ⇒                                                                                                                                                                                                                                                                                         Organization
                                                                                                                                                                        Genentech PM




      – Project and task durations
                                                                                                                           Ken Mouchka
                                                                                                                                                                                                                                                                                         SRG Management                        AEI Mana gement

                                                                 MEP, Teledata room des ign                     KPFF



                                                                                               Ta sk 28                                                                                                                                                                                                                                                                                                                                                                       H Block Cre w     SRG           Tele Da ta
                                                                                                                                                                                                                               Task 27                                                           SRG / AEI                 AEI Core and                              SRG       AEI Core                                        Code Rev                                                                                        Code Rev
                                                                                     SRG Lab Plan    SRG La b          Task 37      Furniture        Task 44           Project Mgt Task4 AEI Core       Task 38 Task 41                    Task26             H Block Crew         Tas k 23                       Task22                   HDCCO Costing                                        KPFF        HDCCO Core                         Solve nt          Tarter          & Tech       Landscape        Design
                                                                                                                                                                                                                                                                                                  Te chnical                 SRG Lab                               Technical    and Tech                                       Consultant




                                                                               Task 29

                                                                                                                                                                                                                                                                                                                   Meetings
                                                                                                                                                                      Weekly
                                                                                                                  Lab Planning Pr ogram me eting with Bio                                                                                               Genentech 80% Detailed De sign
                                                                                     La b Planning Program                                                          Coordination
                                                                                                                                 Organic                                                                                                                          Revie w                                          80% Draw ing Revie w
                                                                                     Meetings with Directors                                                          Meeting

                                                                                                                                                              Fina l Program                   Review skin changes w/db team                                         Final Program
                                                                                                                 BMS Controls Meetings
                                                                                                                                                          Confirma tion with Officing                                                                             confirma tion with LAR
                                                                                                                       (Weekly)


                                                                                          Lab Planning Program                                                                                                             Re view 80%
                                                                                              Me etings with                      Lab planning Progra m Meeting with Prote in                                                                     Final Progra m                              Steel Detailing                     Tele Data Coordination Meetings
                                                                                                                                                                                                                            documents
                                                                                             Pha rmacology                                       Chemistry                                                                                       Confirmation with                               Me etings
                                                                                                                                                                                                                                                  Pharmacology


                                                                                                                                                                                                                                                                                                         Work Process




      – Actor backlogs & task risks
                                                                                                                                                                                  *Exte rior
                                                                                                                                                                                Programming
                                                                                                                                                                             Accepted by Genentech

                                                                                                                                                                                                                                  *Cal OSHA Recommend
                                                                                                                                                                                                                                    Determination of LFFH
                                                                                                                                             23. *Reprogram                    24. *Complete B13,4 H
                                                                                                                                             B#13 and B#15                        block occupancy
                                                                                                                                           Exterior Ar chitecture              requirements on MEP
                                                                                                                                                                                      systems                                                                             (6) Coord B13 MEP
                                                                                                                                                                                                                                                                              floor section
                                                                                                                                            26. *Finalize B#13 and
                                                                                                                                                    B#15
                                                                                                                                                                                    Bookend
                                                                                                                                            Exiting/ar chitecural H
                                                                                                                                                                                 Programming
                                                                                                                                             occupancy concept                                                                                                                (8) *Revise                                           (1 3,15,16) MEP specs, P&ID's,
                                                                                                                                                                              Accepted by Genente ch                                                                                                     MEP
                                                                                                                                                                                                                                                                              MEP loads,                                                   control sequence s
                                                                                                                                                                                                                                                                                                      Equipme nt
                                                                                                                                             41. *Repr ogram
                                                                                                                                                                                                                                                                                                      schedules
                                                                                                                                            bookends B#13 and
                                                                                                                                                                                                                                                                                                       finalize d
                                                                                                                                                   B#1 5                         Notice to proceed on
                                                                                                                                                                                  structural change s                               *Pac kage B str uctural
                                                                                                                                                                                                                                    modifications (CCD3A)
                                                                                                                                               36. *Analyze
                                                                                                                                            structura l impacts                                                                                                                                                                     22 . *Complete catwalk drawings

                                                                                                                                                                                 29. *Doc ument
                                                                                                                                              35. *Fina lize                         lab plan
                                                                                                                                           Protein Chemistry
                                                                                                                                               Progr am                                                                           4. complete all Interior Arc hitcture                                                               20. *Deter mine Scope of
                                                                                                                                                                                             18. *Detailed Lab                                                                                                                      pa ckage D including vivarium
                                                                                                                                                                                                Progr am                                                                                                                                      changes
                                                                                                                                                                                              Documentation
                                                                                                                                             32. *Fina lize
                                                                                                                                             Bio-Orga nic
                                                                                                                                             Chemistry
                                                                                                                                                                                                                                                                               G accept lab                                                                                                                                15. J eff reprogram HMIS
                                                                                                                                              Program                                                                             5. *Finalize lab & Equipment




      – Coordination, rework wait time that
                                                                                                                                                                                                                                                                             equipment matrix
                                                                                                                                                                                               47. *Develop lab                                plans
                                                                                                                                             33. *Fina lize               *Lab and
                                                                                                                                                                                                    DD plan
                                                                                                                                            LAR Progr am                 vivarium
                                                                                                                                                                       Programming                                         *Turnover lab and
                                                                                                                                                                         Complete                                          vivarium DD plan
                                                                                                                                                                                                                                 to AEI                                                                                                                                                     Package D a nd UG
                                                                                                                                                                                               28. *Determine                                                         49. Develop               Turnover
                                                                                                                                             34. *Fina lize                                                                                                                                                                                                                                 a ddendum issued:
                                                                                                                                                                                              segregation of lab                                                    reflected ceiling           reflected
                                                                                                                                            Pharmacology                                                                                      Architect                                                                                                                                    underground utilities,
                                                                                                                                                                                                and te ch space                                                           plan                ceiling plan to                         1 6. *HDCCO Determine
                                                                                                                                              Program                                                                                       program/MEP                                                                                                                                      vivarium ca twalk
                                                                                                                                                                                                                                                                                                    AEI                                     Schedule Impact
                                                                                                                                                                                                                                               oncepts
                                                                                                                                            44. *Complete                                                                                    Established
                                                                                                                                            B#14 Offic ing                    48. *Develop exiting                                            By Design
                                                                                                                                               Planning                              pla n                                                      Te am                     *Notice to proceed
                                                                                                                                                                                                                                                                                                               *Pa ckage C
                                                                                                        *05 -07-01                                                                                                                                                        with detailed design                                                                                                                                      *Acce pt project
                                                                                                                                                                                                                                                                                                                   skin
                                                                                                                                            39. *Finalize MEP                                                                                                                                                                             14. *HDCCO upda te Estimate of cost                                                        scope:budget                                                                                                                                                                       MEP 80% Review   (2 1-4) Finalize MEP Deta ils,
                                                                                                                                                                                                                                                                                                               modifications                                                                                                                                                                                                                                                                       (20 ) Incorpora te
                                                                                                                                             distribution and                                                                                                                                                                                       of Program                                                                       by Genentech                                                                                                                                                                          comments        update spe cs and p&ID's
                                                                                                                                                  sec tion                     1. *Redesign main MEP                                                                                                                                                                                                                                                                                                                                                                                              80% MEP review          incorporated
                                                                                                                                                                                  distribution systems                                                                                                                                                                                                                                                                                                                                                                                               c omments
                                                                                                                                                                                                                           2. Initial rede sign MEP branch
                                                                                                                                                                                                                                   lateral distribution                                                                                                                                                                                                                                                                    Issue 8 0%
                                                                                                                                            27. *Finalize B#13,
                                                                                                                                                                                25. *Do Central Plant                                                                                                                                                                                                                                                                                                                       MEP CDs
                                                                                                                                             15 Shaft Size &
                                                                                                                                               MEP Room                            design changes
                                                                                                                                                                                                                                                                                   17. * Risick
                                                                                                                                                 Loca tions                                                                                                                    reprogra m solvent                                                                          13. *Code Consulta nts      *City Approval of
                                                                                                                                                                                                                                                                                                                                    21 . *Prepare Plan Views for                                                                   10. Dr aft Alterna te means                                  City Approval of
                                                                                                                                                                                                                                                                              distribution and was te                                                                     Review Concept for final         H Conc ept
                                                                                                                                                                                                                                                                                                                                      Review of Concept w/City                                                                                                                                  Alternate Means
                                                                                                                                                                                31.* AEI &                                                                                                                                                                                   city Presentation                                                                                                                                                                                                                                                                            Finish
                                                                                                                                                                                                            30. *Approve                                                                                                                                                                                                                                                                         for Progr am                             Detailed Design 80 PC
                                                                                                                                             42. *Develop                          SRG
                                                                                                                                                                                                             Change to                                                                                                                                                                                                                                                                                                                          Complete
                                                                                                                                              Execution                         Determine




        make projects late and participants
                                                                                                                                                                                                              De sign
                                                                                                                                               Strategy                        Design $/Time                                                                                                                                                                                                                                                           8. Review Alternate
                                                                                                                                                                                                              Contract                                                         *Design Budget &                                                                                                                                                                                                                                                                   (19) Genentech review
                                                                                                                                                                                 Impact of                                                                                                                                                                                                                                                            Means w/impact on LEL                                                                                           80% drawings
                                                                                                                                                                                                                                                                              Schedule for Changes                                                                                                                                                          and LFFH
                                                                                                                                                                                                                                                                                   Approved                                                                                                                                                                                                                                                                                                 53. Incorporate
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          comments, c omplete
                                                                                                                                           46. *RA Furnture                                                                                                                                                                                  52. Finalize landscape                                                                                                                                                                                                                        Architectur al detail
                                                                                                                                           Concept Complete


                                                                                                                                                                                                                            3. Complete Tele Data Design                          *City Accept
                                                                                                                                            43. *Changes in Stee l
                                                                                                                                             Forwarded to Steel                                                                                                                       e xiting
                                                                                                                                                  Detailers

                                                                                                                                                                            50 . Designate size, loca tion of        G acc ept
                                                                                                                                               40. *SRG                       13 MEP, te ledata rooms                  13/1 4
                                                                                                                                           Reprogram 15/14                                                           Interface
                                                                                                                                           interface, exiting,
                                                                                                                                                 stair s
                                                                                                                                                                               51. Designate size, location
                                                                                                                                                                               of 14 MEP, teledata r ooms            G acc ept
                                                                                                                                                                                                                       15/1 4
                                                                                                                                                55. KPFF design
                                                                                                                                                                                                                     Interface
                                                                                                                                                 stairs for 15/14
                                                                                                                                                                                                                                                                                 B13 MEP HVAC,
                                                                                                                                                                                             54. KPFF design                                                                    conduit, piping mains
                                                                                                                                                                                              stairs for 13/14                                                                      completed
                                                                                                                                             38. *SRG
                                                                                                                                         Reprogram 13/14
                                                                                                                                         interface, exiting,
                                                                                                                                               stairs




                k d d frustrated
        overworked and f t t d
                                                                                                                                                 37.
                                                                                                                                                 37
                                                                                                                                             *Reprogr am
                                                                                                                                              B#15 Shafts



                                                                                                                                            19. *Dete rmine vertical
                                                                                                                                                    utilities
                                                                                                                                                                                        12 . *Complete UG
                                                                                                                                                                                               utiliites

                                                                                                                                               45. *Complete all
                                                                                                                                            Basement/LAR Draw ings


                                                                                                                                         (3 ) *AEI design MEP
                                                                                                                                           HVAC, Conduit &
                                                                                                                                            piping mains B13




23 - 24 June            Chalmers Virtual Design Class (c) 2009                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              35
                         Method

         g        g
   • Design the organization
     model using the OBS and
       g            g
     Organization segment of the
     POP model                                        MEP, Teledata room des ign




                                                                          SRG Lab Plan




                                                                    Task 29
                                                                                    Ta sk 28
                                                                                          SRG La b
                                                                                                     KPFF
                                                                                                                Ken Mouchka




                                                                                                            Task 37      Furniture        Task 44
                                                                                                                                                             Genentech PM




                                                                                                                                                            Project Mgt Task4 AEI Core       Task 38 Task 41
                                                                                                                                                                                                                    Task 27
                                                                                                                                                                                                                                Task26             H Block Crew
                                                                                                                                                                                                                                                                              SRG Management




                                                                                                                                                                                                                                                                        Tas k 23
                                                                                                                                                                                                                                                                                      SRG / AEI
                                                                                                                                                                                                                                                                                                Organization




                                                                                                                                                                                                                                                                                       Te chnical
                                                                                                                                                                                                                                                                                                       Task22
                                                                                                                                                                                                                                                                                                                    AEI Mana gement




                                                                                                                                                                                                                                                                                                                AEI Core and
                                                                                                                                                                                                                                                                                                                  SRG Lab
                                                                                                                                                                                                                                                                                                                                HDCCO Costing
                                                                                                                                                                                                                                                                                                                                                          SRG
                                                                                                                                                                                                                                                                                                                                                        Technical
                                                                                                                                                                                                                                                                                                                                                                    AEI Core
                                                                                                                                                                                                                                                                                                                                                                     and Tech
                                                                                                                                                                                                                                                                                                                                                                                     KPFF        HDCCO Core
                                                                                                                                                                                                                                                                                                                                                                                                                    Code Rev
                                                                                                                                                                                                                                                                                                                                                                                                                    Consultant
                                                                                                                                                                                                                                                                                                                                                                                                                                    Solve nt          Tarter
                                                                                                                                                                                                                                                                                                                                                                                                                                                                   H Block Cre w
                                                                                                                                                                                                                                                                                                                                                                                                                                                                      & Tech
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     SRG
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Landscape
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Tele Da ta
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Design
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Code Rev




                                                                                                                                                                                                                                                                                                        Meetings
                                                                                                                                                           Weekly
                                                                                                       Lab Planning Pr ogram me eting with Bio                                                                                               Genentech 80% Detailed De sign
                                                                          La b Planning Program                                                          Coordination
                                                                                                                      Organic                                                                                                                          Revie w                                          80% Draw ing Revie w
                                                                          Meetings with Directors                                                          Meeting

                                                                                                                                                   Fina l Program                   Review skin changes w/db team                                         Final Program
                                                                                                      BMS Controls Meetings
                                                                                                                                               Confirma tion with Officing                                                                             confirma tion with LAR
                                                                                                            (Weekly)


                                                                               Lab Planning Program                                                                                                             Re view 80%
                                                                                   Me etings with                      Lab planning Progra m Meeting with Prote in                                                                     Final Progra m                              Steel Detailing                     Tele Data Coordination Meetings
                                                                                                                                                                                                                 documents
                                                                                  Pha rmacology                                       Chemistry                                                                                       Confirmation with                               Me etings
                                                                                                                                                                                                                                       Pharmacology


                                                                                                                                                                                                                                                                                              Work Process
                                                                                                                                                                       *Exte rior
                                                                                                                                                                     Programming
                                                                                                                                                                  Accepted by Genentech

                                                                                                                                                                                                                       *Cal OSHA Recommend
                                                                                                                                                                                                                         Determination of LFFH
                                                                                                                                  23. *Reprogram                    24. *Complete B13,4 H
                                                                                                                                  B#13 and B#15                        block occupancy
                                                                                                                                Exterior Ar chitecture              requirements on MEP
                                                                                                                                                                           systems                                                                             (6) Coord B13 MEP
                                                                                                                                                                                                                                                                   floor section
                                                                                                                                 26. *Finalize B#13 and
                                                                                                                                         B#15
                                                                                                                                                                         Bookend
                                                                                                                                 Exiting/ar chitecural H
                                                                                                                                                                      Programming
                                                                                                                                  occupancy concept                                                                                                                (8) *Revise                                           (1 3,15,16) MEP specs, P&ID's,
                                                                                                                                                                   Accepted by Genente ch                                                                                                     MEP
                                                                                                                                                                                                                                                                   MEP loads,                                                   control sequence s
                                                                                                                                                                                                                                                                                           Equipme nt
                                                                                                                                  41. *Repr ogram
                                                                                                                                                                                                                                                                                           schedules
                                                                                                                                 bookends B#13 and
                                                                                                                                                                                                                                                                                            finalize d
                                                                                                                                        B#1 5                         Notice to proceed on
                                                                                                                                                                       structural change s                               *Pac kage B str uctural
                                                                                                                                                                                                                         modifications (CCD3A)
                                                                                                                                    36. *Analyze
                                                                                                                                 structura l impacts                                                                                                                                                                     22 . *Complete catwalk drawings

                                                                                                                                                                      29. *Doc ument
                                                                                                                                   35. *Fina lize                         lab plan
                                                                                                                                Protein Chemistry
                                                                                                                                    Progr am                                                                           4. complete all Interior Arc hitcture                                                               20. *Deter mine Scope of
                                                                                                                                                                                  18. *Detailed Lab                                                                                                                      pa ckage D including vivarium
                                                                                                                                                                                     Progr am                                                                                                                                      changes
                                                                                                                                                                                   Documentation
                                                                                                                                  32. *Fina lize
                                                                                                                                  Bio-Orga nic
                                                                                                                                  Chemistry
                                                                                                                                                                                                                                                                    G accept lab                                                                                                                                15. J eff reprogram HMIS
                                                                                                                                   Program




       Type-of
                                                                                                                                                                                                                       5. *Finalize lab & Equipment               equipment matrix
                                                                                                                                                                                    47. *Develop lab                                plans
                                                                                                                                  33. *Fina lize               *Lab and
                                                                                                                                                                                         DD plan
                                                                                                                                 LAR Progr am                 vivarium
                                                                                                                                                            Programming                                         *Turnover lab and
                                                                                                                                                              Complete                                          vivarium DD plan
                                                                                                                                                                                                                      to AEI                                                                                                                                                     Package D a nd UG
                                                                                                                                                                                    28. *Determine                                                         49. Develop               Turnover
                                                                                                                                  34. *Fina lize                                                                                                                                                                                                                                 a ddendum issued:
                                                                                                                                                                                   segregation of lab                                                    reflected ceiling           reflected
                                                                                                                                 Pharmacology                                                                                      Architect                                                                                                                                    underground utilities,
                                                                                                                                                                                     and te ch space                                                           plan                ceiling plan to                         1 6. *HDCCO Determine
                                                                                                                                   Program                                                                                       program/MEP                                                                                                                                      vivarium ca twalk
                                                                                                                                                                                                                                                                                         AEI                                     Schedule Impact
                                                                                                                                                                                                                                    oncepts
                                                                                                                                 44. *Complete                                                                                    Established
                                                                                                                                 B#14 Offic ing                    48. *Develop exiting                                            By Design
                                                                                                                                    Planning                              pla n                                                      Te am                     *Notice to proceed
                                                                                                                                                                                                                                                                                                    *Pa ckage C
                                                                                             *05 -07-01                                                                                                                                                        with detailed design                                                                                                                                      *Acce pt project
                                                                                                                                                                                                                                                                                                        skin
                                                                                                                                 39. *Finalize MEP                                                                                                                                                                             14. *HDCCO upda te Estimate of cost                                                        scope:budget                                                                                                                                                                       MEP 80% Review   (2 1-4) Finalize MEP Deta ils,
                                                                                                                                                                                                                                                                                                    modifications                                                                                                                                                                                                                                                                       (20 ) Incorpora te
                                                                                                                                  distribution and                                                                                                                                                                                       of Program                                                                       by Genentech                                                                                                                                                                          comments        update spe cs and p&ID's
                                                                                                                                       sec tion                     1. *Redesign main MEP                                                                                                                                                                                                                                                                                                                                                                                              80% MEP review          incorporated
                                                                                                                                                                       distribution systems                                                                                                                                                                                                                                                                                                                                                                                               c omments
                                                                                                                                                                                                                2. Initial rede sign MEP branch
                                                                                                                                                                                                                        lateral distribution                                                                                                                                                                                                                                                                    Issue 8 0%
                                                                                                                                 27. *Finalize B#13,
                                                                                                                                                                     25. *Do Central Plant                                                                                                                                                                                                                                                                                                                       MEP CDs
                                                                                                                                  15 Shaft Size &
                                                                                                                                    MEP Room                            design changes
                                                                                                                                                                                                                                                                        17. * Risick
                                                                                                                                      Loca tions                                                                                                                    reprogra m solvent                                                                          13. *Code Consulta nts      *City Approval of
                                                                                                                                                                                                                                                                                                                         21 . *Prepare Plan Views for                                                                   10. Dr aft Alterna te means                                  City Approval of
                                                                                                                                                                                                                                                                   distribution and was te                                                                     Review Concept for final         H Conc ept
                                                                                                                                                                                                                                                                                                                           Review of Concept w/City                                                                                                                                  Alternate Means
                                                                                                                                                                     31.* AEI &                                                                                                                                                                                   city Presentation                                                                                                                                                                                                                                                                            Finish
                                                                                                                                                                                                 30. *Approve                                                                                                                                                                                                                                                                         for Progr am                             Detailed Design 80 PC
                                                                                                                                  42. *Develop                          SRG
                                                                                                                                                                                                  Change to                                                                                                                                                                                                                                                                                                                          Complete
                                                                                                                                   Execution                         Determine
                                                                                                                                                                                                   De sign
                                                                                                                                    Strategy                        Design $/Time                                                                                                                                                                                                                                                           8. Review Alternate
                                                                                                                                                                                                   Contract                                                         *Design Budget &                                                                                                                                                                                                                                                                   (19) Genentech review
                                                                                                                                                                      Impact of                                                                                                                                                                                                                                                            Means w/impact on LEL                                                                                           80% drawings
                                                                                                                                                                                                                                                                   Schedule for Changes                                                                                                                                                          and LFFH
                                                                                                                                                                                                                                                                        Approved                                                                                                                                                                                                                                                                                                 53. Incorporate
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               comments, c omplete
                                                                                                                                46. *RA Furnture                                                                                                                                                                                  52. Finalize landscape                                                                                                                                                                                                                        Architectur al detail
                                                                                                                                Concept Complete


                                                                                                                                                                                                                 3. Complete Tele Data Design                          *City Accept
                                                                                                                                 43. *Changes in Stee l
                                                                                                                                  Forwarded to Steel                                                                                                                       e xiting
                                                                                                                                       Detailers

                                                                                                                                                                 50 . Designate size, loca tion of        G acc ept
                                                                                                                                    40. *SRG                       13 MEP, te ledata rooms                  13/1 4
                                                                                                                                Reprogram 15/14                                                           Interface
                                                                                                                                interface, exiting,
                                                                                                                                      stair s
                                                                                                                                                                    51. Designate size, location
                                                                                                                                                                    of 14 MEP, teledata r ooms            G acc ept
                                                                                                                                                                                                            15/1 4
                                                                                                                                     55. KPFF design
                                                                                                                                                                                                          Interface
                                                                                                                                      stairs for 15/14
                                                                                                                                                                                                                                                                      B13 MEP HVAC,
                                                                                                                                                                                  54. KPFF design                                                                    conduit, piping mains
                                                                                                                                                                                   stairs for 13/14                                                                      completed
                                                                                                                                  38. *SRG
                                                                                                                              Reprogram 13/14
                                                                                                                              interface, exiting,
                                                                                                                                    stairs


                                                                                                                                      37
                                                                                                                                      37.
                                                                                                                                  *Reprogr am
                                                                                                                                   B#15 Shafts



                                                                                                                                 19. *Dete rmine vertical
                                                                                                                                         utilities
                                                                                                                                                                             12 . *Complete UG
                                                                                                                                                                                    utiliites

                                                                                                                                    45. *Complete all
                                                                                                                                 Basement/LAR Draw ings


                                                                                                                              (3 ) *AEI design MEP
                                                                                                                                HVAC, Conduit &
                                                                                                                                 piping mains B13




23 - 24 June      Chalmers Virtual Design Class (c) 2009
               Breakdown structures in VDC
         Product                  Product Component types
         Breakdown                  Describe
         Structure (PBS)               Physical elements
           Major types of              Systems
         components                    S
                                       Spaces
                                    Relate (implicitly) to OBS, WBS



                                                  Type-of
         Breakdown structures
           Hierarchical
           Relate to each other
           Types, not instances
23 - 24 June           Chalmers Virtual Design Class (c) 2009         37
               Breakdown structures in VDC
         Organization             Organization component
         Breakdown
                                   types
         Structure (OBS)             Describe Actors
           Major types of                     g
                                         Design
         organization                    Construction
         components                      Other stakeholders
                                     Relate (implicitly) to PBS, WBS


                                                  Type-of
         Breakdown structures
           Hierarchical
           Relate to each other
           Types, not instances
23 - 24 June           Chalmers Virtual Design Class (c) 2009          38
               Breakdown structures in VDC
         Process (Work)           Process (Work) component types
         Breakdown                Describe t k
                                  D     ib tasks
         Structure (WBS)               Design
           Major types of              Construction
         tasks                         Other
                                    Relate (explicitly) to OBS, WBS


                                                  Type-of
         Breakdown structures
           Hierarchical
           Relate to each other
           Types, not instances
23 - 24 June           Chalmers Virtual Design Class (c) 2009         39
                         Implicit in BSs, POP
      • BSs (and hence POP models) do not (but
        models do) represent:
           – Attributes
               • Product: dimensions, cost, materials, …
               • Actor: size, experience, skills available, …
               • Task: size, complexity, skills needed, …
                        p      g
           – Relationships among
               •   Product elements: supports, enclosed-by, adjacency
               •   Actors: reports-to, responsibility
               •   Tasks: precedence, coordination, rework
                          p             ,             ,
               •   Product Elements ⇔ Organization actors ⇔ Process tasks




23 - 24 June                Chalmers Virtual Design Class (c) 2009          40
                      Implicit in BSs, POP

      • BSs (and hence POP models) do not (but
            i li d    d l do)          t
        specialized models d ) represent:
           – Discipline applications
               • Product model
               • Organization – Process model
               •P          l       h d l
                 Process plan or schedule

                                                   Type-of




23 - 24 June            Chalmers Virtual Design Class (c) 2009   41
                                Big Ideas
   • Design the organization model using the
     OBS and Organization segment of the
     POP model
   • Organization analysis allows predicting the
     volume and distribution of hidden work: the
     coordination and rework that make projects                                                                           Ken Mouchka
                                                                                                                                                                       Genentech PM




                                                                                                                                                                                                                                                                                        SRG Management
                                                                                                                                                                                                                                                                                                          Organization



                                                                                                                                                                                                                                                                                                                              AEI Mana gement




     late and cause staff frustration and burnout
                                                                MEP, Teledata room des ign                     KPFF



                                                                                              Ta sk 28                                                                                                                                                                                                                                                                                                                                                                       H Block Cre w     SRG           Tele Da ta
                                                                                                                                                                                                                              Task 27                                                           SRG / AEI                 AEI Core and                              SRG       AEI Core                                        Code Rev                                                                                        Code Rev
                                                                                    SRG Lab Plan    SRG La b          Task 37      Furniture        Task 44           Project Mgt Task4 AEI Core       Task 38 Task 41                    Task26             H Block Crew         Tas k 23                       Task22                   HDCCO Costing                                        KPFF        HDCCO Core                         Solve nt          Tarter          & Tech       Landscape        Design
                                                                                                                                                                                                                                                                                                 Te chnical                 SRG Lab                               Technical    and Tech                                       Consultant




                                                                              Task 29

                                                                                                                                                                                                                                                                                                                  Meetings
                                                                                                                                                                     Weekly
                                                                                                                 Lab Planning Pr ogram me eting with Bio                                                                                               Genentech 80% Detailed De sign
                                                                                    La b Planning Program                                                          Coordination
                                                                                                                                Organic                                                                                                                          Revie w                                          80% Draw ing Revie w
                                                                                    Meetings with Directors                                                          Meeting

                                                                                                                                                             Fina l Program                   Review skin changes w/db team                                         Final Program
                                                                                                                BMS Controls Meetings
                                                                                                                                                         Confirma tion with Officing                                                                             confirma tion with LAR
                                                                                                                      (Weekly)


                                                                                         Lab Planning Program                                                                                                             Re view 80%
                                                                                             Me etings with                      Lab planning Progra m Meeting with Prote in                                                                     Final Progra m                              Steel Detailing                     Tele Data Coordination Meetings
                                                                                                                                                                                                                           documents
                                                                                            Pha rmacology                                       Chemistry                                                                                       Confirmation with                               Me etings
                                                                                                                                                                                                                                                 Pharmacology


                                                                                                                                                                                                                                                                                                        Work Process




   • Organization analysis allows predicting the
                                                                                                                                                                                 *Exte rior
                                                                                                                                                                               Programming
                                                                                                                                                                            Accepted by Genentech

                                                                                                                                                                                                                                 *Cal OSHA Recommend
                                                                                                                                                                                                                                   Determination of LFFH
                                                                                                                                            23. *Reprogram                    24. *Complete B13,4 H
                                                                                                                                            B#13 and B#15                        block occupancy
                                                                                                                                          Exterior Ar chitecture              requirements on MEP
                                                                                                                                                                                     systems                                                                             (6) Coord B13 MEP
                                                                                                                                                                                                                                                                             floor section
                                                                                                                                           26. *Finalize B#13 and
                                                                                                                                                   B#15
                                                                                                                                                                                   Bookend
                                                                                                                                           Exiting/ar chitecural H
                                                                                                                                                                                Programming
                                                                                                                                            occupancy concept                                                                                                                (8) *Revise                                           (1 3,15,16) MEP specs, P&ID's,
                                                                                                                                                                             Accepted by Genente ch                                                                                                     MEP
                                                                                                                                                                                                                                                                             MEP loads,                                                   control sequence s
                                                                                                                                                                                                                                                                                                     Equipme nt
                                                                                                                                            41. *Repr ogram
                                                                                                                                                                                                                                                                                                     schedules
                                                                                                                                           bookends B#13 and
                                                                                                                                                                                                                                                                                                      finalize d
                                                                                                                                                  B#1 5                         Notice to proceed on
                                                                                                                                                                                 structural change s                               *Pac kage B str uctural
                                                                                                                                                                                                                                   modifications (CCD3A)
                                                                                                                                              36. *Analyze
                                                                                                                                           structura l impacts                                                                                                                                                                     22 . *Complete catwalk drawings

                                                                                                                                                                                29. *Doc ument




     volume and distribution of total, direct and
                                                                                                                                             35. *Fina lize                         lab plan
                                                                                                                                          Protein Chemistry
                                                                                                                                              Progr am                                                                           4. complete all Interior Arc hitcture                                                               20. *Deter mine Scope of
                                                                                                                                                                                            18. *Detailed Lab                                                                                                                      pa ckage D including vivarium
                                                                                                                                                                                               Progr am                                                                                                                                      changes
                                                                                                                                                                                             Documentation
                                                                                                                                            32. *Fina lize
                                                                                                                                            Bio-Orga nic
                                                                                                                                            Chemistry
                                                                                                                                                                                                                                                                              G accept lab                                                                                                                                15. J eff reprogram HMIS
                                                                                                                                             Program                                                                             5. *Finalize lab & Equipment               equipment matrix
                                                                                                                                                                                              47. *Develop lab                                plans
                                                                                                                                            33. *Fina lize               *Lab and
                                                                                                                                                                                                   DD plan
                                                                                                                                           LAR Progr am                 vivarium
                                                                                                                                                                      Programming                                         *Turnover lab and
                                                                                                                                                                        Complete                                          vivarium DD plan
                                                                                                                                                                                                                                to AEI                                                                                                                                                     Package D a nd UG
                                                                                                                                                                                              28. *Determine                                                         49. Develop               Turnover
                                                                                                                                            34. *Fina lize                                                                                                                                                                                                                                 a ddendum issued:
                                                                                                                                                                                             segregation of lab                                                    reflected ceiling           reflected
                                                                                                                                           Pharmacology                                                                                      Architect                                                                                                                                    underground utilities,
                                                                                                                                                                                               and te ch space                                                           plan                ceiling plan to                         1 6. *HDCCO Determine
                                                                                                                                             Program                                                                                       program/MEP                                                                                                                                      vivarium ca twalk
                                                                                                                                                                                                                                                                                                   AEI                                     Schedule Impact
                                                                                                                                                                                                                                              oncepts




     hidden work ⇒
                                                                                                                                           44. *Complete                                                                                    Established
                                                                                                                                           B#14 Offic ing                    48. *Develop exiting                                            By Design
                                                                                                                                              Planning                              pla n                                                      Te am                     *Notice to proceed
                                                                                                                                                                                                                                                                                                              *Pa ckage C
                                                                                                       *05 -07-01                                                                                                                                                        with detailed design                                                                                                                                      *Acce pt project
                                                                                                                                                                                                                                                                                                                  skin
                                                                                                                                           39. *Finalize MEP                                                                                                                                                                             14. *HDCCO upda te Estimate of cost                                                        scope:budget                                                                                                                                                                       MEP 80% Review   (2 1-4) Finalize MEP Deta ils,
                                                                                                                                                                                                                                                                                                              modifications                                                                                                                                                                                                                                                                       (20 ) Incorpora te
                                                                                                                                            distribution and                                                                                                                                                                                       of Program                                                                       by Genentech                                                                                                                                                                          comments        update spe cs and p&ID's
                                                                                                                                                 sec tion                     1. *Redesign main MEP                                                                                                                                                                                                                                                                                                                                                                                              80% MEP review          incorporated
                                                                                                                                                                                 distribution systems                                                                                                                                                                                                                                                                                                                                                                                               c omments
                                                                                                                                                                                                                          2. Initial rede sign MEP branch
                                                                                                                                                                                                                                  lateral distribution                                                                                                                                                                                                                                                                    Issue 8 0%
                                                                                                                                           27. *Finalize B#13,
                                                                                                                                                                               25. *Do Central Plant                                                                                                                                                                                                                                                                                                                       MEP CDs
                                                                                                                                            15 Shaft Size &
                                                                                                                                              MEP Room                            design changes
                                                                                                                                                                                                                                                                                  17. * Risick
                                                                                                                                                Loca tions                                                                                                                    reprogra m solvent                                                                          13. *Code Consulta nts      *City Approval of
                                                                                                                                                                                                                                                                                                                                   21 . *Prepare Plan Views for                                                                   10. Dr aft Alterna te means                                  City Approval of
                                                                                                                                                                                                                                                                             distribution and was te                                                                     Review Concept for final         H Conc ept
                                                                                                                                                                                                                                                                                                                                     Review of Concept w/City                                                                                                                                  Alternate Means
                                                                                                                                                                               31.* AEI &                                                                                                                                                                                   city Presentation                                                                                                                                                                                                                                                                            Finish
                                                                                                                                                                                                           30. *Approve                                                                                                                                                                                                                                                                         for Progr am                             Detailed Design 80 PC
                                                                                                                                            42. *Develop                          SRG
                                                                                                                                                                                                            Change to                                                                                                                                                                                                                                                                                                                          Complete
                                                                                                                                             Execution                         Determine
                                                                                                                                                                                                             De sign
                                                                                                                                              Strategy                        Design $/Time                                                                                                                                                                                                                                                           8. Review Alternate
                                                                                                                                                                                                             Contract                                                         *Design Budget &                                                                                                                                                                                                                                                                   (19) Genentech review
                                                                                                                                                                                Impact of                                                                                                                                                                                                                                                            Means w/impact on LEL                                                                                           80% drawings
                                                                                                                                                                                                                                                                             Schedule for Changes                                                                                                                                                          and LFFH
                                                                                                                                                                                                                                                                                  Approved                                                                                                                                                                                                                                                                                                 53. Incorporate
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         comments, c omplete
                                                                                                                                          46. *RA Furnture                                                                                                                                                                                  52. Finalize landscape                                                                                                                                                                                                                        Architectur al detail
                                                                                                                                          Concept Complete


                                                                                                                                                                                                                           3. Complete Tele Data Design                          *City Accept
                                                                                                                                           43. *Changes in Stee l
                                                                                                                                            Forwarded to Steel                                                                                                                       e xiting
                                                                                                                                                 Detailers

                                                                                                                                                                           50 . Designate size, loca tion of        G acc ept
                                                                                                                                              40. *SRG                       13 MEP, te ledata rooms                  13/1 4
                                                                                                                                          Reprogram 15/14                                                           Interface
                                                                                                                                          interface, exiting,
                                                                                                                                                stair s
                                                                                                                                                                              51. Designate size, location
                                                                                                                                                                              of 14 MEP, teledata r ooms            G acc ept




      – Project and task durations
                                                                                                                                                                                                                      15/1 4
                                                                                                                                               55. KPFF design
                                                                                                                                                                                                                    Interface
                                                                                                                                                stairs for 15/14
                                                                                                                                                                                                                                                                                B13 MEP HVAC,
                                                                                                                                                                                            54. KPFF design                                                                    conduit, piping mains
                                                                                                                                                                                             stairs for 13/14                                                                      completed
                                                                                                                                            38. *SRG
                                                                                                                                        Reprogram 13/14
                                                                                                                                        interface, exiting,
                                                                                                                                              stairs


                                                                                                                                                37.
                                                                                                                                                37
                                                                                                                                            *Reprogr am
                                                                                                                                             B#15 Shafts



                                                                                                                                           19. *Dete rmine vertical
                                                                                                                                                   utilities
                                                                                                                                                                                       12 . *Complete UG
                                                                                                                                                                                              utiliites

                                                                                                                                              45. *Complete all
                                                                                                                                           Basement/LAR Draw ings


                                                                                                                                        (3 ) *AEI design MEP
                                                                                                                                          HVAC, Conduit &
                                                                                                                                           piping mains B13




      – Actor backlogs & task risks
      – Coordination and rework effort that
         make projects late and participants
         overworked and frustrated
23 - 24 June           Chalmers Virtual Design Class (c) 2009                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           42
                                                                                                                                                                                                                                                                                                                                             Organization Models
                                                                                              • Model                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                • How “good” is this
                                                                                              • O
                                                                                                Organization
                                                                                                      i ti                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Organization – Process
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       design?
                                                                                              • (Design) work process
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     • Simulation predictions:
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        – Gantt chart
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        – Risks, …
                                                                                                                                                                                                                                      Organization
                                                                                                      Genentech PM




                                                         Ken Mouchka
                                                                                                                                                                                                                    SRG Management                       AEI Management

 MEP, Teledata room design                    KPFF



                              Task 28                                                                                                                                                                                                                                                                                                                                                                 H Block Crew     SRG           Tele Data
                                                                                                                                                           Task 27                                                          SRG / AEI                AEI Core and                             SRG       AEI Core                                        Code Rev                                                                                     Code Rev
                    SRG Lab Plan    SRG Lab           Task 37     Furniture        Task 44           Project Mgt Task4 AEI Core       Task 38 Task 41                 Task26            H Block Crew          Task 23                      Task22                    HDCCO Costing                                       KPFF        HDCCO Core                        Solvent         Tarter            & Tech      Landscape        Design
                                                                                                                                                                                                                             Technical                SRG Lab                               Technical    and Tech                                       Consultant




              Task 29
                                                                                                                                                                                                                                             Meetings
                                                                                                    Weekly
                                                Lab Planning Program meeting with Bio                                                                                              Genentech 80% Detailed Design
                    Lab Planning Program                                                          Coordination
                                                              Organic                                                                                                                        Review                                          80% Drawing Review
                    Meetings with Directors                                                         Meeting

                                                                                           Final Program                    Review skin changes w/db team                                       Final Program
                                                BMS Controls Meetings
                                                                                       Confirmation with Officing                                                                            confirmation with LAR
                                                      (Weekly)


                         Lab Planning Program                                                                                                          Review 80%
                             Meetings with                      Lab planning Program Meeting with Protein                                                                    Final Program                              Steel Detailing                    Tele Data Coordination Meetings
                                                                                                                                                        documents
                            Pharmacology                                       Chemistry                                                                                    Confirmation with                              Meetings
                                                                                                                                                                             Pharmacology


                                                                                                                                                                                                                                   Work Process
                                                                                                                *Exterior
                                                                                                              Programming
                                                                                                           Accepted by Genentech

                                                                                                                                                              *Cal OSHA Recommend
                                                                                                                                                                Determination of LFFH
                                                                            23. *Reprogram                   24. *Complete B13,4 H
                                                                            B#13 and B#15                       block occupancy
                                                                          Exterior Architecture              requirements on MEP
                                                                                                                    systems                                                                          (6) Coord B13 MEP
                                                                                                                                                                                                         floor section
                                                                           26. *Finalize B#13 and
                                                                                   B#15
                                                                                                                  Bookend
                                                                           Exiting/architecural H
                                                                                                               Programming
                                                                            occupancy concept                                                                                                            (8) *Revise                                          (13,15,16) MEP specs, P&ID's,
                                                                                                            Accepted by Genentech                                                                                                  MEP
                                                                                                                                                                                                         MEP loads,                                                 control sequences
                                                                                                                                                                                                                                Equipment
                                                                           41. *Reprogram
                                                                                                                                                                                                                                schedules
                                                                          bookends B#13 and
                                                                                                                                                                                                                                 finalized
                                                                                 B#15                         Notice to proceed on
                                                                                                               structural changes                              *Package B structural
                                                                                                                                                               modifications (CCD3A)
                                                                              36. *Analyze
                                                                           structural impacts                                                                                                                                                                22. *Complete catwalk drawings

                                                                                                              29. *Document
                                                                            35. *Finalize                         lab plan
                                                                         Protein Chemistry
                                                                             Program                                                                          4. complete all Interior Architcture                                                              20. *Determine Scope of
                                                                                                                         18. *Detailed Lab                                                                                                                    package D including vivarium
                                                                                                                            Program                                                                                                                                     changes
                                                                                                                          Documentation
                                                                           32. *Finalize
                                                                           Bio-Organic
                                                                           Chemistry
                                                                                                                                                                                                          G accept lab                                                                                                                              15. Jeff reprogram HMIS
                                                                            Program                                                                           5. *Finalize lab & Equipment              equipment matrix
                                                                                                                            47. *Develop lab                               plans
                                                                           33. *Finalize                *Lab and
                                                                                                                                 DD plan
                                                                          LAR Program                  vivarium
                                                                                                     Programming                                       *Turnover lab and
                                                                                                       Complete                                        vivarium DD plan
                                                                                                                                                             to AEI
                                                                                                                           28. *Determine                                                                                                                                                                            Package D and UG
                                                                           34. *Finalize                                                                                                         49. Develop               Turnover
                                                                                                                          segregation of lab                                                                                                                                                                         addendum issued:
                                                                          Pharmacology                                                                                                         reflected ceiling           reflected
                                                                                                                            and tech space                                Architect                                                                            16. *HDCCO Determine                                 underground utilities,
                                                                            Program                                                                                                                  plan                ceiling plan to
                                                                                                                                                                        program/MEP                                                                                 Schedule Impact                                   vivarium catwalk
                                                                                                                                                                                                                              AEI
                                                                                                                                                                           oncepts
                                                                          44. *Complete                                                                                  Established
                                                                          B#14 Officing                     48. *Develop exiting                                          By Design
                                                                             Planning                              plan                                                     Team                     *Notice to proceed
                                                                                                                                                                                                                                         *Package C
                                       *05-07-01                                                                                                                                                     with detailed design                                                                                                                                   *Accept project
                                                                                                                                                                                                                                            skin
                                                                           39. *Finalize MEP                                                                                                                                                                        14. *HDCCO update Estimate of cost                                                       scope:budget                                                                                                                                                                   MEP 80% Review   (21-4) Finalize MEP Details,
                                                                                                                                                                                                                                         modifications
                                                                            distribution and                                                                                                                                                                                                                                                                 by Genentech                                                                                                                                                (20) Incorporate      comments        update specs and p&ID's
                                                                                                                                                                                                                                                                              of Program
                                                                                 section                    1. *Redesign main MEP                                                                                                                                                                                                                                                                                                                                                                                       80% MEP review        incorporated
                                                                                                               distribution systems                                                                                                                                                                                                                                                                                                                                                                                        comments
                                                                                                                                                       2. Initial redesign MEP branch
                                                                                                                                                               lateral distribution                                                                                                                                                                                                                                                              Issue 80%
                                                                           27. *Finalize B#13,
                                                                                                              25. *Do Central Plant                                                                                                                                                                                                                                                                                                               MEP CDs
                                                                            15 Shaft Size &
                                                                              MEP Room                           design changes
                                                                                                                                                                                                              17. *Risick
                                                                                Locations                                                                                                                 reprogram solvent                                                                         13. *Code Consultants       *City Approval of
                                                                                                                                                                                                                                                              21. *Prepare Plan Views for                                                                  10. Draft Alternate means                                   City Approval of
                                                                                                                                                                                                         distribution and waste                                                                    Review Concept for final         H Concept
                                                                                                                                                                                                                                                                Review of Concept w/City                                                                                                                               Alternate Means
                                                                                                             31.* AEI &                                                                                                                                                                               city Presentation                                                                                                                                                                                                                                                                     Finish
                                                                                                                                        30. *Approve                                                                                                                                                                                                                                                                    for Program                             Detailed Design 80 PC
                                                                           42. *Develop                         SRG
                                                                                                                                         Change to                                                                                                                                                                                                                                                                                                                    Complete
                                                                            Execution                        Determine
                                                                                                                                          Design
                                                                             Strategy                       Design $/Time                                                                                                                                                                                                                                                      8. Review Alternate                                                                                      (19) Genentech review
                                                                                                                                          Contract                                                        *Design Budget &
                                                                                                              Impact of                                                                                                                                                                                                                                                       Means w/impact on LEL                                                                                         80% drawings
                                                                                                                                                                                                         Schedule for Changes                                                                                                                                                       and LFFH
                                                                                                                                                                                                              Approved                                                                                                                                                                                                                                                                                            53. Incorporate
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                comments, complete
                                                                          46. *RA Furnture                                                                                                                                                                             52. Finalize landscape                                                                                                                                                                                                                    Architectural detail
                                                                          Concept Complete


                                                                                                                                                        3. Complete Tele Data Design                         *City Accept
                                                                           43. *Changes in Steel
                                                                            Forwarded to Steel                                                                                                                   exiting
                                                                                 Detailers

                                                                                                          50.           size,
                                                                                                          50 Designate size location of          G accept
                                                                              40. *SRG                      13 MEP, teledata rooms                 13/14
                                                                          Reprogram 15/14                                                        Interface
                                                                          interface, exiting,
                                                                                stairs
                                                                                                            51. Designate size, location
                                                                                                            of 14 MEP, teledata rooms            G accept
                                                                                                                                                   15/14
                                                                              55. KPFF design
                                                                                                                                                 Interface
                                                                               stairs for 15/14
                                                                                                                                                                                                            B13 MEP HVAC,
                                                                                                                         54. KPFF design                                                                   conduit, piping mains
                                                                                                                          stairs for 13/14                                                                     completed
                                                                            38. *SRG
                                                                        Reprogram 13/14
                                                                        interface, exiting,
                                                                              stairs


                                                                               37.
                                                                           *Reprogram
                                                                            B#15 Shafts


                                                                           19. *Determine vertical
                                                                                   utilities
                                                                                                                    12. *Complete UG
                                                                                                                          utiliites

                                                                             45. *Complete all
                                                                          Basement/LAR Drawings


                                                                        (3) *AEI design MEP




                                                                                                                                                                                                                                                                                                                                                                                                 Chalmers Virtual Design Class (c) 2009                                                                                                                                                                                          43
                                                                          HVAC, Conduit &
                                                                          piping mains B13




23 - 24 June
                            Conceptual framework: Model
                         Simulator simulates actors doing tasks
                   Model
                                                                                           Executive


                                                      Data system
                                                      coordination


                   Programs                                                                            PM




 Redesign FRC II
  for Open labs

                   Projects                         Architect,          Electrical,
                                                                                                 HVAC, Utilities            EHS         EORM       Client
                                                    Planning         security, Netw orks

                   Tasks                                                                                                                                       SRG Architectural
                                                                                                                                                                     Firm
                                                                                                                                                                     Fi



Position1
                   Organization            Start

                                                   Identify pathw ays & op
                                                       w ork zones for
                                                     data/telco system s
                                                                                   Define EM I separation
                                                                                       requirem ents



                   Precedence                                                                                                                        Ow ner
                                                                                                                   Coordinate MEP design w /data    approval

                   Exception reporting
                                                   Identify pathw ays & op
                                                       w ork zones for                                                     requirem ents
                                                     HVAC/MEP system s




                   Coordination
                                                                                                                                                                  Finish




                   Rework
                          g
                   Meetings

23 - 24 June                       Chalmers Virtual Design Class (c) 2009
                                  g           p
                                Organization Options
      • Any two goals look attainable
             – Duration; Cost (staff); Organization process quality
                  Legend          Meets Goal    Almost meets Unmet
                                                    goal
                                                    g        Goal

                   Case          Sim Finish Time Sim Cost (K$)   Risk     Comment
   *Contractor increase staff         3/21/01            244     0.515   Not feasible
   All staff FT                       4/16/01            252      0.56   Very difficult for other projects
   50% Design review/meetings          5/7/01            353      0.48   Force quick owner decisions
   Shorten 50% review tasks           5/21/01            384      0.42   Encourage quick owner decisions
   John Q. Full Time                   6/6/01            311     0.525   John Q. plus Gary FT
   John H. Part Time                  6/21/01            324     0.545   John H. plus Gary FT
   Don S. Full Time                    8/5/01            321      0.56   Don S. plus Gary FT
   Gary S. Full Time                  10/4/01            335     0.485
   Split Contractor Tasks            10/19/01            257       0.5   Add contractor resources
   Gary, Amy 50%
      y,    y                          / /
                                     10/22/01            251     0.395
   Baseline                          12/11/01            350     0.515

23 - 24 June                      Chalmers Virtual Design Class (c) 2009                                     45
                                      g
               Evaluation of Schedule goal
  To achieve feasible schedule
  • Most staff available Full time
  • Do 50% design review by meetings, vs. tasks

                                                               Sim Finish Time

                                                   2/13/02
                                                  12/25/01
                                                   11/5/01
                                                      / /
                                                   9/16/01
                            Finish Date




                                                   7/28/01
                                                    6/8/01
                                                   4/19/01
                                                   2/28/01
                                                    1/9/01
                                                  11/20/00
                                                   10/1/00



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                    Chalmers Virtual Design Class (c) 2009
                                                       46
                    Chalmers Virtual Design Class (c) 2009                                  46
                                                    S
                                                       %




23 - 24 June
                                                     50
                                  g goal
                 Evaluation of Budget g

     To achieve feasible budget
           Cases with acceptable schedule

                                                           P di t d Staff Cost (K$)
                                                           Predicted St ff C t

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23 - 24 June                                              47
                       Chalmers Virtual Design Class (c) 2009
                  Evaluation of risk goal

  To achieve feasible organization process quality
       Cases with acceptable
       schedule                                                Risk


       Cases with acceptable
       C       ith     t bl            0.6

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       budget                          0.4

                                       0.3
                                       03

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23 - 24 June          Chalmers Virtual Design Class (c) 2009                  48
              p    g    j
           Comparing Project Schedule Risks

                     staff
   Risks assuming staff,
     task definition
     interventions
   Predicted Schedule
     risk = Simulated –
     CPM (Optimistic)
     Durations




23 - 24 June        Chalmers Virtual Design Class (c) 2009   49
                         Tabular results

   • Program Stats
   • Project Stats
   • Task Stats
   • Organization
     Stats
   • Milestone Stats
   • Position Stats


       Copy and paste
       to Excel

23 - 24 June            Chalmers Virtual Design Class (c) 2009   50
                 Executive Dashboard

         • Shows evaluation of predicted behavior
           (finish date, revenue, cost, quality,
           backlog) | Goals




23 - 24 June        Chalmers Virtual Design Class (c) 2009   51
                                  SimVision
        • Describe
                 F,F d       fO      i ti     d         l
               – F F and B of Organization and process plus
                 relationships within and between each
            p
        • Explain (    y)
                   (“why”): n/a
        • Evaluate: which organization – process
          design version(s) satisfies stated
              i       t (E      ti Dashboard);
          requirements (Executive D hb d)
        • Predict:
                       Backlogs,                  dates,
               – Actor Backlogs task schedule dates actor and
                 task effort, actor and task risks (charts)



23 - 24 June              Chalmers Virtual Design Class (c) 2009   52
               Representation of Organization and Process                                                Function
                                                                                                                             Requirem e
                                                                                                                                                                                     Product Form                                       Behaviors                                                         Weight
                                                                                                                                                                                                                                                                              Qualitative Threshhold values

                                                                                                                                                                                                                                                                                                                            (sum
                                                                                                                                  nt
                                                                                                                             Relationshi                                                                                                                                                                                      =
                                                                          Object                 Attribute                        p                 Requirem ent                            Choice                   Predicted          Observed            Assessed            -2       -1       0         1       2       100)
                                                                          Product
                                                                                                                             Requireme
                                                                                                                                  nt
                                                                                                                             Relationsh              Functional                 Product Form (Space,
                                                                          Product               Scope                             ip                Requirement                       System)
                                                                        Product     Scope . Systems                           includes               Systems                          Systems                                                ?o                  ?a                                                         ?w
                                                                        Product     Scope . Building Spaces                   includes                Spaces                          Spaces                                                 ?o                  ?a                                                         ?w
                                                                        Project      Goals
                                                                        Project      Goal . Capacity (people)                     >=                        -                                                                ?p              ?o                  ?a             ?a       ?a       ?a       ?a      ?a       ?w
                                                                        Project      Goal . Evaluated goodness                                                                                                                               ?o                  ?a
                                                                        Organization
                                                                                                                             Requireme




 – Functions:
                                                                                                                                  nt
                                                                                                                             Relationsh              Functional                    Organization Form
                                                                        Organization            Scope                             ip                Requirement                         (Actor)
                                                                        Organization Scope . Actors                           includes                                                  Actors
                                                                        Organization Goals
                                                                        Organization Goal . Predicted . Cost (K$)                 <=                        ?r                                                               ?p              ?o                  ?a             ?a       ?a       ?a       ?a      ?a       ?w
                                                                        Process
                                                                                                                                                                    Process Form (Task
                                                                        Process      Scope (Task Action: Object)                               Responsible Actor      Action: Object)
                                                                        Process      Task . Design: Building                   Actor           Actor that designs Task . Design: Building
                                                                                     Task . Predict: Predictable                                                      Task . Predict:
                                                                        Process      Behaviors                                 Actor           Actor that predicts Predictable Behaviors




       • POP     SimVision
                                                                                                                                                                      Task . Assess:
                                                                        Process      Task . Assess: Behaviors                  Actor          Actor that assesses        Behaviors
                                                                        Process      Task . Build: Building                    Actor            Actor that builds  Task . Build: Building
                                                                        Process      Goals
                                                                        Process      Goal . Peak Quality Risk                      <                        ?r                                                        ?p         ?o                              ?a             ?a       ?a      ?a ?a ?a                   ?w
                                                                                                                                                                                                                Sum (Assessed goodness):                         0                               Sum (weights):              0




       • Represent threshold values and result of evaluating                                                                           Hw Spec Available
                                                                                                                                                                                                    D ata
                                                                                                                                                                                                A rchitect
                                                                                                                                                                                                                                                             S W P roject
                                                                                                                                                                                                                                                               Manager




         predicted results in MACDADI
                                                                                                                                                                                                                                                                                                            Custom er
                                                                                                                                                                                                                             Inte gration te am
                                                                                                                                                                                U I-Analysis team                                                                                                         representativ e
                                                                                                                                                                                                              S W P roject
                                                                                                                                                                                                                Manager
                                                                                                                                                   D ata
                                                                                                                                               A rchitect

                                                                                                                                                                                                                                      S W D esign coordination

                                                                                          Hw Spec Available                              S tart1
                                                                                                                                                                                                                                                           Custom er
                                                                                                                                                                            Inte gration te am
                                                                                                                              U I-Analysis team                  Dev elop                                                                             representativ e            Info to Hw
                                                                                                                                                             specification




 – Forms/Scope
                                                                                                                                                                                                            Im ple m ent
                                                                                                                                                                                                    a nalys is
                                                                                                                                                                                      S W D esign coordination sys te m
                                                                                                                                                                    Im plem ent                                                                                                               UI s tress
                                                                                            S tart1
                                                                                                                                                                    data m odel                                                                                                                  te st
                                                                                                                                                                                                                                                                                                                                   Finish
                                                                                                               Dev elop                                                                                                           Info to Hw
                                                                                                             specification                                                                                           Integrate                                    Ready for

                                                                                                                                                                                                                      sytem s                                   system s test

                                                                                                                                                                                                                                                                                         a nalys is stre ss
                                                                                                                                                         Im ple m ent
                                                                                                                                                      a nalys is sys te m                                                                                                                          test

                                                                                                                   Im plem ent                                                                                                             S s tress
                                                                                                                                                                                                                                           UIystem s
                                                                                                                                                                                  Im plem ent U I
                                                                                                                   data m odel                                                                                                          integration test
                                                                                                                                                                                                                                              te st
                                                                                                                                                                                                                                                                                Finish




       • POP         SimVision                                                                                                   Im plem ent U I
                                                                                                                                                                    Integrate
                                                                                                                                                                     sytem s




                                                                                                                                                                                             S ystem s
                                                                                                                                                                                         integration test
                                                                                                                                                                                                                   Ready for
                                                                                                                                                                                                                 system s test
                                                                                                                                                                                                                                    Fa il
                                                                                                                                                                                                                                   to Hw
                                                                                                                                                                                                                                          a nalys is stre ss
                                                                                                                                                                                                                                                 test




                                                                                                                                                                                    Fa il




 – Behaviors
                                                                                                                                                                                   to Hw




         SimVision   di t   i theoretically-founded,
       • Si Vi i predicts using th   ti ll f    d d
         model-based methods     POP
       • Evaluation
               – SimVision evaluates design performance | Functional
                 goals   MACDADI
               – You can use MACDADI to define a broader goal set




23 - 24 June                   Chalmers Virtual Design Class (c) 2009                                                                                                                                                                                                                                                        53
                        SimVision methods

         • Design options:
               – Create new Case for each option
               – Suggestion: Make one intervention per case
               – Compare case results in Executive Dashboard
                 and charts of result comparisons




23 - 24 June             Chalmers Virtual Design Class (c) 2009   54
                    SimVision methods

     • Possible Interventions – Change:
          – Task definition
          – Task precedence
            Task St t t t t l
          – T k Start-to-start lag
          – Actor size
          – Actor – task assignment
          – Actor skills
          – Goals

                   Cases


23 - 24 June          Chalmers Virtual Design Class (c) 2009   55
                           g
               Virtual Design and Construction

                       p     y
   • Use of multi-disciplinary                • Organization models
     performance models of
     design–construction                        in VDC
     p j
     projects                                                     p
                                                   – Each discipline has
         – Product (building)                        an organization, work
         – Organization                              process
         – Work Process
                                                   – All disciplines must
   • To                                              coordinate!
         – Visualize and describe
           project                                 – Assuming: g
         – Analyze project                         – Simulate model:
           performance
         – Predict effects of choices
         – Evaluate choices
23 - 24 June               Chalmers Virtual Design Class (c) 2009            56
         (Multiple) Predictable performance objectives
            y
   • Safety: 0 lost hours
     Schedule, Cost, Scope: 100% client satisfaction                            l
                                                                          Directly related
                                                                                     l d
   • Sustainability: 10-20% better than previous recent jobs           to Organization
                                                                              Outcomes
     Schedule: 95% on-time start, finish of all scheduled activities Model
     Cost:            f b d t d it      ithi       f budgeted
   • C t >= 95% of budgeted items within 2% of b d t d cost        t
     Field material delivery: 95% within 24 hours of use
     Decision latency (Decision-making promptness): mean working days <= 1;
     95% within 2 daysy
     Response latency (Decision-making no earlier than necessary): mean
     working days <= 1; 95% within 2 days
     Field-generated Requests for Information: 0 (for questions related to issues that
     could have been identified at the award of the construction contract)
     Rework volume: 0 (for field construction work); Goal = 10-20% (virtual work)
     Meeting effectiveness: > 90% participation
     Meeting efficiency: > 70% prediction, evaluation       Drivers – Measurable process
     Scope: POP designs; objectives to manage
     Modeled and managed Scope: 100% of POP items with > 10 (2)% of time, cost,
     effort or energy
     Coordination activity: planned, explicit, public, informed > 90%
     Prediction basis: > 80% of predictions founded
     Design versions: 2 or more >= 80%                                       Controllable
23 - 24 June                Chalmers Virtual Design Class (c) 2009                       57
                                                                                                                                                                                       Type-of
                                 Big Idea

   • Design and analyze organizations as we
     design d       l
     d i and analyze b idbridges
   • Organization analysis allows predicting the
     volume and distribution of total, direct and
     hidden work ⇒                                                                                                                                                                                                                                                                                        Organization
                                                                                                                                                                       Genentech PM




      – Project and task durations
                                                                                                                          Ken Mouchka
                                                                                                                                                                                                                                                                                        SRG Management                        AEI Mana gement

                                                                MEP, Teledata room des ign                     KPFF



                                                                                              Ta sk 28                                                                                                                                                                                                                                                                                                                                                                       H Block Cre w     SRG           Tele Da ta
                                                                                                                                                                                                                              Task 27                                                           SRG / AEI                 AEI Core and                              SRG       AEI Core                                        Code Rev                                                                                        Code Rev
                                                                                    SRG Lab Plan    SRG La b          Task 37      Furniture        Task 44           Project Mgt Task4 AEI Core       Task 38 Task 41                    Task26             H Block Crew         Tas k 23                       Task22                   HDCCO Costing                                        KPFF        HDCCO Core                         Solve nt          Tarter          & Tech       Landscape        Design
                                                                                                                                                                                                                                                                                                 Te chnical                 SRG Lab                               Technical    and Tech                                       Consultant




                                                                              Task 29

                                                                                                                                                                                                                                                                                                                  Meetings
                                                                                                                                                                     Weekly
                                                                                                                 Lab Planning Pr ogram me eting with Bio                                                                                               Genentech 80% Detailed De sign
                                                                                    La b Planning Program                                                          Coordination
                                                                                                                                Organic                                                                                                                          Revie w                                          80% Draw ing Revie w
                                                                                    Meetings with Directors                                                          Meeting

                                                                                                                                                             Fina l Program                   Review skin changes w/db team                                         Final Program
                                                                                                                BMS Controls Meetings
                                                                                                                                                         Confirma tion with Officing                                                                             confirma tion with LAR
                                                                                                                      (Weekly)


                                                                                         Lab Planning Program                                                                                                             Re view 80%
                                                                                             Me etings with                      Lab planning Progra m Meeting with Prote in                                                                     Final Progra m                              Steel Detailing                     Tele Data Coordination Meetings
                                                                                                                                                                                                                           documents
                                                                                            Pha rmacology                                       Chemistry                                                                                       Confirmation with                               Me etings
                                                                                                                                                                                                                                                 Pharmacology


                                                                                                                                                                                                                                                                                                        Work Process




      – Actor backlogs & task risks
                                                                                                                                                                                 *Exte rior
                                                                                                                                                                               Programming
                                                                                                                                                                            Accepted by Genentech

                                                                                                                                                                                                                                 *Cal OSHA Recommend
                                                                                                                                                                                                                                   Determination of LFFH
                                                                                                                                            23. *Reprogram                    24. *Complete B13,4 H
                                                                                                                                            B#13 and B#15                        block occupancy
                                                                                                                                          Exterior Ar chitecture              requirements on MEP
                                                                                                                                                                                     systems                                                                             (6) Coord B13 MEP
                                                                                                                                                                                                                                                                             floor section
                                                                                                                                           26. *Finalize B#13 and
                                                                                                                                                   B#15
                                                                                                                                                                                   Bookend
                                                                                                                                           Exiting/ar chitecural H
                                                                                                                                                                                Programming
                                                                                                                                            occupancy concept                                                                                                                (8) *Revise                                           (1 3,15,16) MEP specs, P&ID's,
                                                                                                                                                                             Accepted by Genente ch                                                                                                     MEP
                                                                                                                                                                                                                                                                             MEP loads,                                                   control sequence s
                                                                                                                                                                                                                                                                                                     Equipme nt
                                                                                                                                            41. *Repr ogram
                                                                                                                                                                                                                                                                                                     schedules
                                                                                                                                           bookends B#13 and
                                                                                                                                                                                                                                                                                                      finalize d
                                                                                                                                                  B#1 5                         Notice to proceed on
                                                                                                                                                                                 structural change s                               *Pac kage B str uctural
                                                                                                                                                                                                                                   modifications (CCD3A)
                                                                                                                                              36. *Analyze
                                                                                                                                           structura l impacts                                                                                                                                                                     22 . *Complete catwalk drawings

                                                                                                                                                                                29. *Doc ument
                                                                                                                                             35. *Fina lize                         lab plan
                                                                                                                                          Protein Chemistry
                                                                                                                                              Progr am                                                                           4. complete all Interior Arc hitcture                                                               20. *Deter mine Scope of
                                                                                                                                                                                            18. *Detailed Lab                                                                                                                      pa ckage D including vivarium
                                                                                                                                                                                               Progr am                                                                                                                                      changes
                                                                                                                                                                                             Documentation
                                                                                                                                            32. *Fina lize
                                                                                                                                            Bio-Orga nic
                                                                                                                                            Chemistry
                                                                                                                                                                                                                                                                              G accept lab                                                                                                                                15. J eff reprogram HMIS
                                                                                                                                             Program                                                                             5. *Finalize lab & Equipment




      – Coordination, rework wait time that
                                                                                                                                                                                                                                                                            equipment matrix
                                                                                                                                                                                              47. *Develop lab                                plans
                                                                                                                                            33. *Fina lize               *Lab and
                                                                                                                                                                                                   DD plan
                                                                                                                                           LAR Progr am                 vivarium
                                                                                                                                                                      Programming                                         *Turnover lab and
                                                                                                                                                                        Complete                                          vivarium DD plan
                                                                                                                                                                                                                                to AEI                                                                                                                                                     Package D a nd UG
                                                                                                                                                                                              28. *Determine                                                         49. Develop               Turnover
                                                                                                                                            34. *Fina lize                                                                                                                                                                                                                                 a ddendum issued:
                                                                                                                                                                                             segregation of lab                                                    reflected ceiling           reflected
                                                                                                                                           Pharmacology                                                                                      Architect                                                                                                                                    underground utilities,
                                                                                                                                                                                               and te ch space                                                           plan                ceiling plan to                         1 6. *HDCCO Determine
                                                                                                                                             Program                                                                                       program/MEP                                                                                                                                      vivarium ca twalk
                                                                                                                                                                                                                                                                                                   AEI                                     Schedule Impact
                                                                                                                                                                                                                                              oncepts
                                                                                                                                           44. *Complete                                                                                    Established
                                                                                                                                           B#14 Offic ing                    48. *Develop exiting                                            By Design
                                                                                                                                              Planning                              pla n                                                      Te am                     *Notice to proceed
                                                                                                                                                                                                                                                                                                              *Pa ckage C
                                                                                                       *05 -07-01                                                                                                                                                        with detailed design                                                                                                                                      *Acce pt project
                                                                                                                                                                                                                                                                                                                  skin
                                                                                                                                           39. *Finalize MEP                                                                                                                                                                             14. *HDCCO upda te Estimate of cost                                                        scope:budget                                                                                                                                                                       MEP 80% Review   (2 1-4) Finalize MEP Deta ils,
                                                                                                                                                                                                                                                                                                              modifications                                                                                                                                                                                                                                                                       (20 ) Incorpora te
                                                                                                                                            distribution and                                                                                                                                                                                       of Program                                                                       by Genentech                                                                                                                                                                          comments        update spe cs and p&ID's
                                                                                                                                                 sec tion                     1. *Redesign main MEP                                                                                                                                                                                                                                                                                                                                                                                              80% MEP review          incorporated
                                                                                                                                                                                 distribution systems                                                                                                                                                                                                                                                                                                                                                                                               c omments
                                                                                                                                                                                                                          2. Initial rede sign MEP branch
                                                                                                                                                                                                                                  lateral distribution                                                                                                                                                                                                                                                                    Issue 8 0%
                                                                                                                                           27. *Finalize B#13,
                                                                                                                                                                               25. *Do Central Plant                                                                                                                                                                                                                                                                                                                       MEP CDs
                                                                                                                                            15 Shaft Size &
                                                                                                                                              MEP Room                            design changes
                                                                                                                                                                                                                                                                                  17. * Risick
                                                                                                                                                Loca tions                                                                                                                    reprogra m solvent                                                                          13. *Code Consulta nts      *City Approval of
                                                                                                                                                                                                                                                                                                                                   21 . *Prepare Plan Views for                                                                   10. Dr aft Alterna te means                                  City Approval of
                                                                                                                                                                                                                                                                             distribution and was te                                                                     Review Concept for final         H Conc ept
                                                                                                                                                                                                                                                                                                                                     Review of Concept w/City                                                                                                                                  Alternate Means
                                                                                                                                                                               31.* AEI &                                                                                                                                                                                   city Presentation                                                                                                                                                                                                                                                                            Finish
                                                                                                                                                                                                           30. *Approve                                                                                                                                                                                                                                                                         for Progr am                             Detailed Design 80 PC
                                                                                                                                            42. *Develop                          SRG
                                                                                                                                                                                                            Change to                                                                                                                                                                                                                                                                                                                          Complete
                                                                                                                                             Execution                         Determine




        make projects late and participants
                                                                                                                                                                                                             De sign
                                                                                                                                              Strategy                        Design $/Time                                                                                                                                                                                                                                                           8. Review Alternate
                                                                                                                                                                                                             Contract                                                         *Design Budget &                                                                                                                                                                                                                                                                   (19) Genentech review
                                                                                                                                                                                Impact of                                                                                                                                                                                                                                                            Means w/impact on LEL                                                                                           80% drawings
                                                                                                                                                                                                                                                                             Schedule for Changes                                                                                                                                                          and LFFH
                                                                                                                                                                                                                                                                                  Approved                                                                                                                                                                                                                                                                                                 53. Incorporate
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         comments, c omplete
                                                                                                                                          46. *RA Furnture                                                                                                                                                                                  52. Finalize landscape                                                                                                                                                                                                                        Architectur al detail
                                                                                                                                          Concept Complete


                                                                                                                                                                                                                           3. Complete Tele Data Design                          *City Accept
                                                                                                                                           43. *Changes in Stee l
                                                                                                                                            Forwarded to Steel                                                                                                                       e xiting
                                                                                                                                                 Detailers

                                                                                                                                                                           50 . Designate size, loca tion of        G acc ept
                                                                                                                                              40. *SRG                       13 MEP, te ledata rooms                  13/1 4
                                                                                                                                          Reprogram 15/14                                                           Interface
                                                                                                                                          interface, exiting,
                                                                                                                                                stair s
                                                                                                                                                                              51. Designate size, location
                                                                                                                                                                              of 14 MEP, teledata r ooms            G acc ept
                                                                                                                                                                                                                      15/1 4
                                                                                                                                               55. KPFF design
                                                                                                                                                                                                                    Interface
                                                                                                                                                stairs for 15/14
                                                                                                                                                                                                                                                                                B13 MEP HVAC,
                                                                                                                                                                                            54. KPFF design                                                                    conduit, piping mains
                                                                                                                                                                                             stairs for 13/14                                                                      completed
                                                                                                                                            38. *SRG
                                                                                                                                        Reprogram 13/14
                                                                                                                                        interface, exiting,
                                                                                                                                              stairs




                k d d frustrated
        overworked and f t t d
                                                                                                                                                37.
                                                                                                                                                37
                                                                                                                                            *Reprogr am
                                                                                                                                             B#15 Shafts



                                                                                                                                           19. *Dete rmine vertical
                                                                                                                                                   utilities
                                                                                                                                                                                       12 . *Complete UG
                                                                                                                                                                                              utiliites

                                                                                                                                              45. *Complete all
                                                                                                                                           Basement/LAR Draw ings


                                                                                                                                        (3 ) *AEI design MEP
                                                                                                                                          HVAC, Conduit &
                                                                                                                                           piping mains B13




23 - 24 June           Chalmers Virtual Design Class (c) 2009                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           58
                    SimVision mechanics

   •    Tree view
   •    Object view
   •    Project model
   •    Simulate!
   •    Control buttons




23 - 24 June              Chalmers Virtual Design Class (c) 2009   59
                    SimVision object hierarchy

     1.File
     1 File
     2.Case (version)
     3 Program
     3.Program
         Projects
               1.Tasks
               2.Positions
               2 Positions
               3.Meetings
               4.Milestones
               5.Connections
               5 Connections
     4.Milestones
         g
     5.Organizations

23 - 24 June                   Chalmers Virtual Design Class (c)   60
                                             2009
               Big idea: “Design organizations”
      If we design organizations as we design bridges, we can
      predict,                       hidden work,
      predict measure and manage “hidden” work which makes
      projects late if not managed well

                        Product            Organization                    Process

           Function   Scope (…)         Design +               Design + Construct
                      Quality (…)
                            y( )        Construct              Cost
                                        Cost (…)               Schedule (…)
                                        Backlog (…)            Schedule risk (…)
           Form       Deliverables      Actors                 Tasks
           Behavior   Scope             Work (direct,          Work (direct, hidden) volumes
                      Quality           hidden) volumes        Cost
                                        Cost                   Start, Finish, Duration
                                        Backlog                Schedule i k
                                                               S h d l risk


23 - 24 June                        Chalmers Virtual Design Class (c)                          61
                                                  2009
                      The Big Idea

         • Integrated Concurrent Engineering is a
           technology-assisted social process that
                                         multi
           allows very rapid creation of multi-
           disciplinary performance models of
           project p oducts, o ga at o s a d
           p oject products, organizations and
           processes




23 - 24 June          Chalmers Virtual Design Class (c)   62
                                    2009
               Integrated Concurrent Engineering
                                     Background
  Given                                             Performance change
  • Goal = “extreme collaboration”
    (1 week)                                        Latency (secs)



  • Excellent POP software                  60000
                                            40000

  • Collocated team                         20000
                                                0                             Latency
                                                                               (secs)




                                                    XC



                                                                 onal
  • iRoom




                                                                od
                                                          traditio
                                                             Goo
  • Good generic POP model
        ( ) phase
  • SD (DD) p                                                                               Duration



                                                                        300
                                                                        250
                                                                        200
                                                                        150
                                                                        100                                 Good traditional
                                                                         50
                                                                          0                            XC

                                                                               Duration (days)

23 - 24 June        Chalmers Virtual Design Class (c) 2009                                                                     63
                           The big idea of ICE

        •      ICE obviously works (e.g., NASA)
        •      (Tentatively)  fi d Controllable factors
               (T t ti l ) we find C t ll bl f t
                  •   Excellent modeling and simulation
                  •   Shared project model
                  •   Closed K-net
                  •   …
               ⇒ Observed process performance:
                  •   Very Short latency (~<= 2 minutes)
               ⇒ Predicted and observed outcomes:
                  •                                          by
                      Coordination among actors (aggregate + b position)
                  •   Rework (aggregate + by position)
                  •   Short schedule


23 - 24 June                    Chalmers Virtual Design Class (c)          64
                                              2009
                        ICE enabling factors
               All required at a high level of performance
         •     Design staff focus: 100% available
         •     Modeling & Visualization Tools: Specific & Strategic
         •     Information Network of designers: Closed
         •                                                 y
               Communication Media Richness and Fidelity: Rich
         •     Structure Independence: High
         •     Organizational Hierarchy: Flat
         •     Goal C             High
               G l Congruence: Hi h
         •     Process equivocality: Low
         •       teg ated Conceptual ode s Se a t ca y c
               Integrated Co ceptua Models: Semantically rich
         •     Social Network Topology: Pooled
         •     Computer Applications Network Topology: Scaled
         •     Design subtask duration: Less than 10 minutes
23 - 24 June                 Chalmers Virtual Design Class (c)   65
                                           2009
                      ICE exercise

         • Things to note:
         • Discipline specialty: how does it work
           for novices?
         • POP deliverable: how helpful is it?
                            ?
         • Next steps: clear? More or less clear
           with same effort and traditional
               h d ?
           methods?


23 - 24 June          Chalmers Virtual Design Class (c)   66
                                    2009
                        The big idea of ICE

         The Big Ideas:
         •     Team-X obviously works (e.g., NASA)
         •     It works because it achieves exceptionally short
               information latency and short task durations,
               reliably.
         •                                    work.
               Multiple factors enable ICE to work




23 - 24 June                Chalmers Virtual Design Class (c)     67
                                          2009
                   Integrated Concurrent Engineering at JPL




                                                                       Photo thanks to JPL

         • Integrated Collaborative Engineering (ICE)
               –   Collocated Organization
               –   Excellent Technical Infrastructure
               –   Formal Goal Metrics
               –   Informal Process and Culture
               –   Closed Knowledge Network
23 - 24 June                  Chalmers Virtual Design Class (c) 2009                         68
         Integrated Concurrent Engineering at
                      Stanford
               g                      g       g (ICE)
         • Integrated Collaborative Engineering (   )
               –   Collocated Organization
               –   Advanced Technical Infrastructure
               –   Formal Goal Metrics
               –   Informal Process and Culture
               –   Cl    d Knowledge N t
                   Closed K     l d Network  k




23 - 24 June                  Chalmers Virtual Design Class (c)
                                             69
                                            2009
                                 Observations

        Team-X characteristics
        • Organization: Multiple stations (~18)
        • Process: careful design
          Technology:
        • T h l
               – Multiple shared display screens
               – Shared database (Icemaker)




23 - 24 June                 Chalmers Virtual Design Class (c) 2009   70
                                   Agenda

         Fundamental mechanisms
               – Short Latency, task durations
               – Enabling factors




23 - 24 June            Chalmers Virtual Design Class (c) 2009   71
                        Coordination Latency

         • Response latency = Time from a designer posing a
           question to receipt of a useful answer
         • Decision latency = Time from receiving useful
           information to making a decision with it

                e g ee g practice o both:
         • Good engineering p ac ce for bo 2 days
               – weeks typical
         • Measurable ICE Goal for latency: minutes, reliably
               – For and as assessed by all intended stakeholders




23 - 24 June                Chalmers Virtual Design Class (c) 2009   72
                     Simple analysis of Latency

                    Traditional                                 ICE (Team-X)
        •      Project requires                      •    Project requires
                  100 “queries” per engineer                  100 “queries” per engineer @
                                                              Latency = 1 minute
                            y       y (good!)
                  @ Latency = 2 days (g      )
                                                                      d li       l i   id b
                                                              100 modeling, analysis, sidebar
                  100 modeling, analysis,                     “tasks” @ task durations ~8
                  meeting “tasks” @ task                      minutes
                  durations < 2 days
                                                              j
                                                          Project duration ~ 2 calendar
               Project duration ~ 200                     days (Team-X)
               calendar days (typical)                    Direct work (modeling +
               Latency paces schedule                     analysis + documentation)
               (typical)                                           h d l (Team-X),
                                                          paces schedule (T       X)
                  Not direct work                             Not coordination latency




23 - 24 June                   Chalmers Virtual Design Class (c) 2009                           73
               ICE requires latency management

         •     Latency extends schedules
                 Interdependent tasks have incessant information requests
               – I t d     d tt k h        i       ti f     ti         t
               – Requests have response delays (latency)
               – Latency adds no value, measures collaborative waste
         •     Integrated Concurrent Engineering dramatically cuts time and
               latency
               – Reduces latency from days to minutes
               – Direct work tasks must run in minutes
               – Enables radically decreased project duration
               – Researchers, practitioners report improved cost, quality
               – Requires high reliability (> 99%) latency: one major latency source
                 jeopardizes project success
               – New organizational form




23 - 24 June                  Chalmers Virtual Design Class (c) 2009                   74
                      How ICE (Team-X) works

      •        Manage
               – Time to do direct work
                  •   Model, analyze, decide, explain
                  •   Requires highly skilled engineers with excellent tools that
                      they know well
               – Coordination Latency
                  •   Time for a designer to obtain usable information
                  •   Requires many enabling factors
      •        Measurable objectives for successful ICE:
               M      bl bj i        f          f l ICE
                  1. Time to model, analyze < 10 minutes (> 99% reliability)
                  2. Latency < = 1 minute (> 99% reliability)


23 - 24 June                   Chalmers Virtual Design Class (c) 2009               75
                         ICE Enabling Factors
         (Committed)                  (Dynamic)                        (Visual)
         Organization
           g                           Process                                gy
                                                                     Technology
     Closed knowledge           Low process                      Excellent discipline-
     network                    equivocality                     Specific Modeling,
                                                                 Visualization Tools
     Focused design staff       High structure                   Rich communications
                                independence                     media
     Flat organization          Pooled                           Integrated database
     structure                  communications
     Egalitarian culture
      g


     High goal congruence



23 - 24 June                Chalmers Virtual Design Class (c) 2009                       76
                                                                         Organization Enabling factor:
      Organization



 Closed knowledge
 network
                              Process



                        Low process
                        equivocality
                                              Technology



                                         Excellent discipline-
                                                  Modeling,
                                         Specific Modeling
                                         Visualization Tools
                                                                          Closed Knowledge network
                                                                                         g
 Focused design staff   High structure   Rich communications
                        independence     media



 Flat organization      Pooled           Integrated database
 structure              communications



 Egalitarian culture



 High goal
 congruence




                                • Objective: Closed
                                • Meaning: Requisite knowledge, procedures,
                                  options, and authority are immediately
                                  available in the room (almost always)
                                • Risk factors: call outs; unanswered callouts
                                • Team-X Methods:
                                                    –            Heavy reliance on collaborative design sessions
                                                    –            Designer collocation d i sessions
                                                                 D i          ll  ti during       i
                                                    –            Careful participants selection and training
                                                    –            Pre plan
                                                                 Pre-plan to identify needed participants

23 - 24 June                                                               Chalmers Virtual Design Class (c) 2009   77
                                                                 Organization Enabling factor:
      Organization



 Closed knowledge
 network
                              Process



                        Low process
                        equivocality
                                              Technology



                                         Excellent discipline-
                                                  Modeling,
                                         Specific Modeling
                                         Visualization Tools
                                                                      Design staff focus
                                                                           g
 Focused design staff   High structure   Rich communications
                        independence     media



 Flat organization      Pooled           Integrated database
 structure              communications



 Egalitarian culture



 High goal
 congruence




                                • Objective: 100% available during meetings
                                • Meaning: Design session participants focus
                                  exclusively on project work during design
                                  sessions
                                • Risk factors: Designers have other
                                  responsibilities during design sessions, so
                                  team waits for expertise
                                  Team-X
                                • Team X Methods:
                                                    – Management support of focus
                                                                                     g
                                                    – Short sessions make enable managers to free
                                                      valued staff
23 - 24 June                                                      Chalmers Virtual Design Class (c) 2009   78
                                                                 Organization Enabling factor:
      Organization



 Closed knowledge
 network
                              Process



                        Low process
                        equivocality
                                              Technology



                                         Excellent discipline-
                                                  Modeling,
                                         Specific Modeling
                                         Visualization Tools
                                                                     Hierarchy structure
                                                                              y
 Focused design staff   High structure   Rich communications
                        independence     media



 Flat organization      Pooled           Integrated database
 structure              communications



 Egalitarian culture



 High goal
 congruence




                                  Objective:
                                • Objecti e Flat
                                • Meaning: Minimal required decision-making
                                  structure and overhead
                                • Risk factors: Soliciting management approval
                                  challenges short latency
                                • Team-X Methods:
                                                    – No managers
                                                    – Culture of autonomy and respect
                                                    – One facilitator

23 - 24 June                                                      Chalmers Virtual Design Class (c) 2009   79
                                                                 Organization Enabling factor:
      Organization



 Closed knowledge
 network
                              Process



                        Low process
                        equivocality
                                              Technology



                                         Excellent discipline-
                                                  Modeling,
                                         Specific Modeling
                                         Visualization Tools
                                                                      Egalitarian culture
                                                                        g
 Focused design staff   High structure   Rich communications
                        independence     media



 Flat organization      Pooled           Integrated database
 structure              communications



 Egalitarian culture



 High goal
 congruence




                                • Objective: Egalitarian
                                • Meaning: Positions assume empowered
                                  decision making
                                  decision-making and low management
                                  overhead
                                • Risk factors: Soliciting management approval
                                  challenges short latency
                                • Team-X Methods:
                                                      Culture of autonomy and respect
                                                    – C lt     f t           d      t
                                                    – Careful recruitment
                                                    – Decisions and decision processes highly visible to
                                                      all
23 - 24 June                                                      Chalmers Virtual Design Class (c) 2009   80
                                                                         Organization Enabling factor:
      Organization



 Closed knowledge
 network
                              Process



                        Low process
                        equivocality
                                              Technology



                                         Excellent discipline-
                                                  Modeling,
                                         Specific Modeling
                                         Visualization Tools
                                                                              Goal Congruence
                                                                                       g
 Focused design staff   High structure   Rich communications
                        independence     media



 Flat organization      Pooled           Integrated database
 structure              communications



 Egalitarian culture



 High goal
 congruence




                                • Objective: Highly congruent
                                • Meaning: participants know and aspire to
                                  same goals and methods
                                • Risk factors: positions debate priorities or
                                  methods
                                • Team-X Methods:
                                                    –            Discuss goals and methods at session start
                                                    –            F ilit t attention
                                                                 Facilitator tt ti
                                                    –            Culture of congruence
                                                    –            Analysis and decisions very visible to all

23 - 24 June                                                              Chalmers Virtual Design Class (c) 2009   81
                                                                               Process Enabling factor:
      Organization



 Closed knowledge
 network
                              Process



                        Low process
                        equivocality
                                              Technology



                                         Excellent discipline-
                                                  Modeling,
                                         Specific Modeling
                                         Visualization Tools
                                                                                 Process equivocality
                                                                                          q         y
 Focused design staff   High structure   Rich communications
                        independence     media



 Flat organization      Pooled           Integrated database
 structure              communications



 Egalitarian culture



 High goal
 congruence




                                •         Objective: Low
                                •         Meaning: all participants understand and accept procedures and
                                          goals
                                                                                          well understood
                                                    – Implies that method applies only to well-understood processes
                                •         Risk factors: positions ask for and wait for facilitator decisions
                                •         Team-X Methods:
                                •         Use only for well-understood processes
                                                    –            Pre-plan for process clarity
                                                    –            Culture of autonomy
                                                    –            Analysis and decisions very visible to all
                                                    –            Excellent process facilitator




23 - 24 June                                                                   Chalmers Virtual Design Class (c) 2009   82
                                                                             Process Enabling factor:
      Organization



 Closed knowledge
 network
                              Process



                        Low process
                        equivocality
                                              Technology



                                         Excellent discipline-
                                                  Modeling,
                                         Specific Modeling
                                         Visualization Tools
                                                                             Structure independence
                                                                                           p
 Focused design staff   High structure   Rich communications
                        independence     media



 Flat organization      Pooled           Integrated database
 structure              communications



 Egalitarian culture



 High goal
 congruence




                                • Objective: High
                                • Meaning: Design tasks are distinct, positions all
                                  understand their responsibilities and can proceed
                                   ith i i l                 t
                                  with minimal management oversight   i ht
                                • Risk factors: positions solicit or wait for facilitator
                                  decisions
                                • Team-X Methods:
                                                    –            Use only for projects that allow independence
                                                    –            Pre plan
                                                                 Pre-plan for independence
                                                    –            Staff selection and training
                                                    –            Culture of autonomy
                                                    –            Analysis and decisions very visible to all

23 - 24 June                                                                 Chalmers Virtual Design Class (c) 2009   83
                                                                 Process Enabling factor:
      Organization



 Closed knowledge
 network
                              Process



                        Low process
                        equivocality
                                              Technology



                                         Excellent discipline-
                                                  Modeling,
                                         Specific Modeling
                                         Visualization Tools
                                                                  Coordination Topology
                                                                                 p gy
 Focused design staff   High structure   Rich communications
                        independence     media



 Flat organization      Pooled           Integrated database
 structure              communications



 Egalitarian culture



 High goal
 congruence




                                  Objective:
                                • Objecti e Pooled
                                • Meaning: Participants resolve problems in
                                        self formed
                                  small self-formed groups
                                • Risk factors: Formal or inflexible coordination
                                  requirements
                                • Team-X Methods:
                                                    – Collocation
                                                    – Shared projection screens
                                                    – Sidebar culture

23 - 24 June                                                     Chalmers Virtual Design Class (c) 2009   84
                                                                   Technology Enabling factor:
      Organization



 Closed knowledge
 network
                              Process



                        Low process
                        equivocality
                                              Technology



                                         Excellent discipline-
                                                  Modeling,
                                         Specific Modeling
                                         Visualization Tools
                                                                   Modeling, Visualization Tools
                                                                          g,
 Focused design staff   High structure   Rich communications
                        independence     media



 Flat organization      Pooled           Integrated database
 structure              communications



 Egalitarian culture



 High goal
 congruence




                                • Objective: Excellent
                                • Meaning: Discipline-specific tools allow all
                                  positions to do direct work very fast
                                • Risk factors: Manual design activities or poor
                                  tools bottleneck schedule; Other designers
                                  fail to understand a model
                                • Team-X Methods:
                                                      Modeling, visualization, analysis and d i i
                                                    – M d li      i   li ti         l i     d decision
                                                      support tools enable all critical path tasks
                                                    – High team experience

23 - 24 June                                                     Chalmers Virtual Design Class (c) 2009   85
                                                                 Technology Enabling factor:
      Organization



 Closed knowledge
 network
                              Process



                        Low process
                        equivocality
                                              Technology



                                         Excellent discipline-
                                         Specific Modeling
                                                  Modeling,
                                         Visualization Tools
                                                                   Communications Media
 Focused design staff   High structure   Rich communications
                        independence     media



 Flat organization      Pooled           Integrated database
 structure              communications



 Egalitarian culture



 High goal
 congruence




                                • Objective: Rich
                                • Meaning: Shared and personal, visual, multi-
                                       p     y,       g              q         ,     g
                                  disciplinary, showing functional requirements, design
                                  choices and predicted behaviors
                                • Risk factors: Slow process to describe models,
                                           rationale,         choices,      predictions,
                                  explain rationale evaluate choices make predictions
                                  create alternatives
                                • Team-X Methods:
                                                    – Mature modeling and analysis tools
                                                    – Personal workstations
                                                              iRoom
                                                    – Shared “iRoom” displays

23 - 24 June                                                      Chalmers Virtual Design Class (c) 2009   86
                                                                 Technology Enabling factor:
      Organization



 Closed knowledge
 network
                              Process



                        Low process
                        equivocality
                                              Technology



                                         Excellent discipline-
                                         Specific Modeling
                                                  Modeling,
                                         Visualization Tools
                                                                         Database
 Focused design staff   High structure   Rich communications
                        independence     media



 Flat organization      Pooled           Integrated database
 structure              communications



 Egalitarian culture



 High goal
 congruence




                                • Objective: Integrated
                                • Meaning: Discipline-specific models all access
                                  and store shared data easily
                                • Risk factors: data reentry, missing shared data
                                • Team-X Methods:
                                                    – Develop good shared generic (POP) model ontology
                                                    – Applications have developed uniform semantics for
                                                      shared data
                                                    – Data visualization in Excel
                                                          g
                                                    – Designated p                           y
                                                                  position assures consistency

23 - 24 June                                                      Chalmers Virtual Design Class (c) 2009   87
      Organization            Process          Technology
                                                                        ICE Enabling factors: so what?
 Closed k
 Cl         l d
      d knowledge       Low process
                        L                 E    ll t discipline-
                                          Excellent di i li
 network                equivocality      Specific Modeling,
                                          Visualization Tools



 Focused design staff   High structure    Rich communications
                        independence      media



 Flat organization      Pooled            Integrated database
 structure              communications



 Egalitarian culture



 High goal
 congruence




                                         • Necessity: excellent ICE performance requires all
                                           factors to work well
                                         • Sufficiency: No one factor suffices
                                           Early id                          f
                                         • E l evidence (CEE 111/211) of necessity,  it
                                           sufficiency of these factors (from observations or
                                           theoretically-founded simulation)
                                         • Process and team experience are crucial, so
                                           understanding factors may help understand how to
                                                 g
                                           change Team-X to
                                                              – Make specific improvements
                                                              – Replicate Team-X (in less than 10 years it to create it)



23 - 24 June                                                                Chalmers Virtual Design Class (c) 2009         88
      Organization            Process         Technology
                                                                                         Big idea: so what?
 Closed k
 Cl         l d
      d knowledge       L
                        Low process      E    ll t discipline-
                                         Excellent di i li
 network                equivocality     Specific Modeling,
                                         Visualization Tools



 Focused design staff   High structure   Rich communications
                        independence     media



 Flat organization      Pooled           Integrated database
 structure              communications



 Egalitarian culture



 High goal
 congruence




                        • Understanding ICE may help Team-X to
                                         – Make specific improvements
                                         – Replicate Team-X (in less than the 10
                                           y                    )
                                           years it to create it)
                        • Understanding ICE may help CEE to
                                         – Implement ICE appropriate
                                         – Replicate Team-X (in less than the 10
                                           years it to create it)

23 - 24 June                                                     Chalmers Virtual Design Class (c) 2009       89
      Organization            Process
                                          Why is it hard to determine fundamental enablers of ICE?
                                               Technology



 Cl   d knowledge
 Closed k   l d         Low process
                        L                 Excellent di i li
                                          E    ll t discipline-
 network                equivocality      Specific Modeling,
                                          Visualization Tools



 Focused design staff   High structure    Rich communications
                        independence      media



 Flat organization      Pooled            Integrated database
 structure              communications



 Egalitarian culture



 High goal
 congruence




                                         • Very hard to understand culture from
                                           within
                                         • Many factors appear to characterize
                                           ICE, so no single view or theory applies
                                           Team-X           company,
                                         • Team X is like a company not a lab:
                                                             – It needs to do work project-by-project
                                                             –I           i          i k      f
                                                               Instrumenting poses risk to performance



23 - 24 June                                                          Chalmers Virtual Design Class (c) 2009   90
                   ICE charrette (class on 23 June)
   •     Task: Design your project                     Session Roles
   •     Deliverables
       1. Owner specification: functions
                                                       • Owner: Presents
       2. Product design 3D sketch(s),                    project model
          PBS + assembly instructions
                                                                      g
                                                       • Product designer +
       3 Organization model and org
       3.
          chart; OBS                                      assembly instructions
       4. Process model, WBS, Gantt                    • Organization &
          chart for development
       5. POP model and P, O, P detail                    Process modeler
       6. Presentation of your model                   • POP modeler
   •     Budget
                                                       • Cost estimation
       –       90 minutes for ICE charrette
       –       30 minutes for presentations            • Facilitator
   •     Groups of ~7
   •     T to do 2 alternatives
         Try d       l     i

23 - 24 June                    Chalmers Virtual Design Class (c) 2009            91

				
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