Word Templates

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WORD 2007-TEMPLATES
The Normal Template
The Normal template is a general-purpose template for any type of document. When you start Word or click the New button on the standard toolbar, Word creates a new blank document that is based on the Normal template. This template contains all of the default settings, such as margins, fonts, tabs, etc. Word also uses the Normal template to store the AutoText entries, macros, toolbars, custom menu settings and shortcut keys you routinely use. Customized items that you store in the Normal template are available for use with any document based on the Normal template. Templates are considered to be a different “file type” and thus have different extensions than document files do. A document file's extension is .doc, a template's is .dot. Therefore, the normal template is saved as Normal.dot.

View the Normal Template:
Open Microsoft Word. Word automatically opens a blank document based on the normal template. Notice the font, font size, and margins. These are all a part of the settings saved in the normal template.

Using Other Templates in Word
To use other Templates in word it is very simple. You must go to the Office Button and click on New. This will bring up many template options for you to choose from. Click the Letters tab to see the templates pertaining to letters. Click on Academic Letter, then pick one that you like. A new document will open based on this template. Notice how it has embedded graphics, an outline of what information should go where in the letter, and a click and replace format. Close the document when finished viewing.

To Modify the Normal Template:
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1. From the windows button click open then type in the following. 2. C:\Program files\microsoft office\templates and open one of your templates Change the margins: 1. Under the Page Layout tab, Notice the margins choice in the page setup box! 2. On the Margins button, choose “narrow”. 3. If you then save this template then all your document that you open in this format from now on will have narrow margin. Add a Footer: Go to the Insert tab, and notice the footer option in “Header & Footer”
1. Click on the footer button, and it brings down a drop menu. 2. Suppose you want to add a nice page number and your name at the botton of every single word document. Simply choose alphabet and that will add a page number + a spot to type whatever you wish. 3. Click close header and footer on the right side to exit the footer edit section.

Be sure to save all the changes to the template!
Create a New Template
An easy way to create a template is by opening a document that contains the items you want to reuse and saving it as a template. If settings are frequently changed for certain types of documents it may be useful to set up a template so the settings are saved for you to reuse. To illustrate this point, we'll create a memo template.

To create a new template not based on a previous document: 1. From the File menu, choose New. 2. Choose a blank document. 3. Click OK.
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Set the Default Margins: 1. To change the margins, from the Page Layout tab, choose the margins button. 2. On the Margin’s button, choose normal. Insert a Logo: 1. To insert any type of logo at the top of a memo, from the Insert tab, select Picture. 2. Pick any picture that strikes your fancy, then click ok. 3. To be able to move this around be sure the picture is selected and under the format tab, choose Text Wrapping, then Square, and you are able to position the picture to your liking. Format the Headings: 1. Press Enter 3 times. 2. Click the Center Align button to move to the center of the page. 3. Change the font size to 16 and Bold using the buttons on the formatting toolbar. Type MEMORANDUM. 4. Press Enter 2 times and switch back to Left Align. This is where we want to put the memo's headings and set a tab. 5. To set a proper tab, simply click on the ruler bar and a small “L” should appear, whenever you tab on a new line your cursor will shoot to this spot, thus making everything line up.

6. 7. Type the four headings listed below in 12 point Bold, double-spaced. Tab after each one of the headings. TO: FROM: DATE: After pressing tab, type Your Name in 12-point non-bolded text. After pressing tab, click on the insert tab, and choose date & time in the text area. 8. Select a format that you like. Select the Update automatically checkbox. With this option, the date will be updated to the current date every time you open the template. 9. Click OK. 10. Press Enter twice and type the last heading RE: and hit Tab. 11. Press Enter to position the cursor at the first blank line below RE:. Add A Line (Border):
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Add a horizontal line to separate the heading portion from the area in which you will be typing the actual memo. 1. Under the page layout tab, choose page borders 2. Then choose insert horizontal line in the bottom left 3. Choose a simple line and then press ok. Use the Print Preview button to check your work. Here you see a sample of the template.

Click the Close button on the print preview screen to return to the document.

Saving a Template 1. From the Windows button menu, click Save As. 2. Click on save as windows template
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3. In the File name box, type a name for the new template (for class, use your first name) and then click Save. 4. Close your new template. Note: If you save a template in the Templates folder, the template will appear on the General tab when you click New on the File menu. Using Your New Template 1. To use the template you have just created, from the Windows button menu, choose New. (Do not use the New button shortcut.) 2. Select your template and click OK. Word opens a new document based on the template you have just created. (The formatting has been saved in the template.)

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For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com

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Description: All About Microsoft Office 2003 and 2007 . Learn Excel, PowerPoint and Word..